February - Atlantic County Municipal Joint Insurance Fund

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ATLANTIC COUNTY MUNICIPAL JOINT INSURANCE FUND
OCEAN CITY MUSIC PIER
BOARDWALK & MOORLYN TERRACE
OCEAN CITY, NEW JERSEY
February 15, 2012 – 3:00PM
OPEN SESSION MINUTES
The regular meeting of the Atlantic County Municipal Joint Insurance Fund (ACMJIF) was held on
February 15, 2012, at The Ocean City Music Pier, Boardwalk & Moorlyn Terrace, Ocean City, New
Jersey, at 3PM, prevailing time. Fund Chair Spoltore, Upper Deerfield, presiding. The meeting was
called to order at 3:05 PM.
FLAG SALUTE
STATEMENT OF COMPLIANCE WITH OPEN PUBLIC MEETING ACT
Notice of this meeting was given by: (1) sending sufficient notice herewith to The Press of Atlantic City
(Atlantic and Cape May editions) and the Courier Post, Cherry Hill, New Jersey; (2) filing advance
written notice of this meeting with the Clerks/Administrators of all member municipalities of the Atlantic
County Municipal Joint Insurance Fund; and (3) posting notice on the public bulletin boards of all
member municipalities of the Atlantic County Municipal Joint Insurance Fund.
ROLL CALL
Those in attendance were:
Andy Bednarek, Avalon
Terry Dolan, Absecon
Karen Thomas, Brigantine
Joseph Santagata, Buena Borough
Robert Smith, Cape May City
Carol Foster, Corbin City
Karen Seifrit, Deerfield
Glenn Clarke, Dennis
Peter Miller, Egg Harbor Twp
Dennis Krause, Galloway
Ingrid Perez, Alternate, Hamilton
Frank Zuber, Hammonton
Ed Beck, Linwood
Richard Hirsch, Longport
Lisa McLaughlin, Margate
Mark Mallett, Middle (arrived 3:08pm)
Dawn Stollenwerk, Mullica
Don Sullivan, Newfield
Chief Robert Matteucci, North Wildwood
James Dickinson, Northfield
Joann Cioeta, Ocean City
Chief Robert Hoffman, Pleasantville
George Savastano, Sea Isle City
ACMJIF Executive Committee Meeting Minutes
February 15, 2012
Page 2
Lucy Samuelsen, Somers Point
James Nicola, Stone Harbor
Roy Spoltore, Upper Deerfield
Theresa Smuz, Upper Township
James Goos, Alternate, Ventnor
Maryann Melino, Waterford
Chris Ridings, West Wildwood
Bonnie Yearsley, Weymouth
Janelle Holzmer, Alternate, Wildwood Crest
Lisa Garrison, Woodbine
Absent were:
Connie Mahon, Cape May Point
Pam Humphries, Commercial
Richard DeVillaSanta, Downe
Linda Kent, Estell Manor
Greg Schenker, Folsom
Julie Picard, Lower
Susan Robostello, Millville
Robert Flynn, West Cape May
Chris Wood, Wildwood
Also present were:
Paul J. Miola, CPCU, ARM, Executive Director, AJG Risk Management Services, Inc.
Paul Forlenza, ARM, Deputy Executive Director, AJG Risk Management Services, Inc.
David DeWeese, Esquire, Fund Solicitor
Ted Freedman, Treasurer
Joann Hall, Safety Director, J.A. Montgomery Risk Control
Alice Lihou, Director of Acct Mgmt, Scibal Associates
Karen Beatty, Client Service Manager, QualCare
Also present were the Risk Management Consultants from the following agencies:
C. J. Adams Company
J. Byrne Agency, Inc.
Donald C. Cost
D’Agostino Agency
Chris Ferry Insurance Agency
Gerber Insurance
Glenn Insurance
Hardenberg Insurance
Marsh & McLennan Agency
McMahon Agency, Inc.
William R. Mints Agency (arrived 3:11pm)
MLR Risk Management
Robert Sames Agency
ACMJIF Executive Committee Meeting Minutes
February 15, 2012
Page 3
Kerry G. Thomson Insurance Agency
Siracusa-Kauffman Insurance
Absent RMCs were:
Atlantic Associates
Conner Strong & Buckelew
Maran Corporation Risk Associates
APPROVAL OF MINUTES – OPEN SESSION
Chair Spoltore entertained a motion to adopt the meeting minutes of the January 18, 2012 Executive
Committee Meeting as presented.
Motion by Mr. Clarke, seconded by Ms. McLaughlin, to approve the meeting minutes of the January 18,
2012 Executive Committee Meeting as presented. All in favor. Motion carried by unanimous vote.
APPROVAL OF MINUTES – CLOSED SESSION
Confidential Closed Session Meeting Minutes were distributed to the Executive Committee Members.
Chair Spoltore entertained a motion to adopt the Closed Session Meeting Minutes of the January 18,
2012 Meeting of the Fund as presented.
Motion by Mr. Beck, seconded by Ms. Thomas, to approve the Closed Session minutes of the January 18,
2012 Executive Committee Meeting as presented. All in favor. Motion carried by unanimous vote.
The Closed Session meeting minutes of the January 18, 2012 meeting shall not be released to the public
until the reason(s) for their remaining closed is no longer applicable and the Fund Solicitor has had the
opportunity to review them.
Confidential Closed Session Meeting Minutes were collected.
CLOSED SESSION - RESOLUTION #2012-20
Be it moved by the Atlantic County Municipal Joint Insurance Fund that the public be excluded from this
portion of the meeting to permit the Executive Committee to consider in closed session matters affecting
the safety and property of the public and to discuss pending or anticipated litigation and/or contract
negotiations and that the minutes covering these matters and the results of closed session will be released
to the public when the reasons for discussing and acting on them in closed session no longer exists as
required by the Open Public Meeting Act.
Chairman Spoltore entertained a motion to adopt Closed Session Resolution 2012-20 as presented.
Motion by Mr. Clarke, seconded by Ms. Thomas to adopt Resolution 2012-20.
ROLL CALL
Yeas:
Glenn Clarke, Dennis
Karen Thomas, Brigantine
Dennis Krause, Galloway
Karen Seifrit, Deerfield
Ed Beck, Linwood
Lisa McLaughlin, Margate
ACMJIF Executive Committee Meeting Minutes
February 15, 2012
Page 4
Roy Spoltore, Upper Deerfield
Nays:
Abstained:
None
None
All in favor. Motion carried by unanimous vote.
REOPEN PUBLIC PORTION OF THE MEETING
Chairman Spoltore entertained a motion to reopen the public portion of the meeting.
Motion by Mr. Clarke, seconded by Ms. McLaughlin, to reopen the public portion of the meeting. All in
favor. Motion carried by unanimous vote.
APPROVAL OF CLAIMS PAYMENTS
Chairman Spoltore presented the claims for payment as discussed in Closed Session.
Chairman Spoltore asked if there were any questions at this time. No questions were entertained.
Chairman Spoltore entertained a motion to approve the claims for payment as discussed in Closed
Session.
Motion by Ms. McLaughlin seconded by Ms. Thomas, to approve the claims for payment as discussed
in Closed Session. They are as follows:
Worker’s
Compensation
General
Liability
Property
U59982
U43553
X17493
E73658
U46694
X16952
E69739
U47283
X16605
X11917
X12927
W80190 (01-02)
X18517
W81952
U48291
U48508
W47929
U58445
X00875
X17929
E54066
E80386
E83171
X10916
X17297
W56341
X15033
ACMJIF Executive Committee Meeting Minutes
February 15, 2012
Page 5
E85136
W88731
E79272
E78478
E58625
E79201
X08543
X15392 - 02
X13864
X10909
E75682
X08156
X15391
W68917
ROLL CALL
Yeas:
Glenn Clarke, Dennis
Karen Thomas, Brigantine
Dennis Krause, Galloway
Karen Seifrit, Deerfield
Ed Beck, Linwood
Lisa McLaughlin, Margate
Roy Spoltore, Upper Deerfield
Nays:
Abstained:
None
None
All in favor. Motion carried by unanimous vote.
APPROVAL TO ABANDON SUBROGATION
Chairman Spoltore presented the claims discussed in Closed Session for Abandonment of Subrogation.
Chairman Spoltore asked if there were any questions at this time. No questions were entertained.
Chairman Spoltore entertained a motion to Abandon Subrogation on the following two (2) file(s) as
presented in Closed Session and as recommended by the Fund Solicitor.
ACMJIF Executive Committee Meeting Minutes
February 15, 2012
Page 6
File #
Amount
W67606
$776.00
W68917
$1,470.20
Motion by Ms. McLaughlin, seconded by Mr. Krause to approve Abandoning Subrogation on the two (2)
file(s) presented in Closed Session and as recommended by the Fund Solicitor.
ROLL CALL
Yeas:
Glenn Clarke, Dennis
Karen Thomas, Brigantine
Dennis Krause, Galloway
Karen Seifrit, Deerfield
Ed Beck, Linwood
Lisa McLaughlin, Margate
Roy Spoltore, Upper Deerfield
Nays:
Abstained:
None
None
All in favor. Motion carried by unanimous vote.
CLAIMS REVIEW COMMITTEE REPORT – OPEN SESSION ITEMS
Ms. Perez, Acting Claims Chair, reported on the Claims Review Committee meeting minutes of February
9, 2012. She noted they serve as a handout to the membership and are self-explanatory.
She highlighted the following items:
PARs
The Committee reviewed Forty-one (41) claims at the February 9, 2012 meeting. Of the claims
reviewed, PARs including Twenty-eight (28) Workers’ Compensation (12 Police, 3 Fire, 5 Streets, 8
Other); Eight (8) General Liability; and Five (5) Property PARs were reviewed for settlement or
continuing defense.
Ms. Perez asked if there were any questions at this time. No other questions were entertained.
EXECUTIVE DIRECTOR’S REPORT
Mr. Miola reviewed the Executive Director’s Report found in the agenda packet with the membership.
He highlighted the following items:
Loss Ratio Snapshots – Mr. Miola reported that copies of the Quarterly Loss Ratio Snapshots
were distributed this evening. Members were asked to review the information included in the
Snapshots and contact their RMC or his office with any questions
Certificates of Insurance – Mr. Miola asked that these certificates of insurance reported in the
agenda packet be made part of these minutes.
ACMJIF Executive Committee Meeting Minutes
February 15, 2012
Page 7
2010 Safety Incentive Program Awards – Mr. Miola noted if encumbered funds were not claimed
by February 1, 2012 they will revert to Fund surplus.
2012 Optional Safety Budget - Mr. Miola noted a report detailing the available balance for each
member participating in the 2012 Optional Safety Budget is attached for the members review.
The deadline for claiming or encumbering these funds is December 31, 2012. All encumbered
funds must be claimed by February 1, 2013.
EPL Coverage – Mr. Miola noted that attached is a compliance status report regarding the EPL
Coverage for the members’ review. He noted that members have until May 1st to update their
Risk Management Loss Control Programs in order to take advantage of the reduced deductibles
and co-pays for that coverage.
EPL Allowance – Mr. Miola reminded the members of the $725 funding that can be used by
each member for employment practices related expenses such as training and updating your
personnel manual.
EPL Helpline – Authorized Contact List – Mr. Miola reminded the members to review the
contacts listed to make sure those listed are still employed by your municipality. He reminded
the members that changes to these contacts had to be approved by Resolution.
Statutory Bond Status – Mr. Miola stated that the MEL is issuing bonds for those positions
requiring them. In order for the employee to be covered, they must have the proper underwriting
process completed. Mr. Miola also noted that these bonds are written in the name of the
individual, not the position. If the individual changes, you must complete a new application.
Please review the listing in the agenda packet and contact Cate Kiernan at PERMA. Cate can be
reached at 201-587-0555.
Elected Officials Training – Mr. Miola reminded the members of the $250 credit against the
MEL liability loss funding premium and asked the members to review the schedule of Elected
Officials training sessions in the agenda packet. The last remaining session is March 14, 2012
(Eastampton). Mr. Miola noted that members can visit the MEL website to find other sessions
around the state if they cannot make the ones the JIF provided.
Managerial & Supervisors Training – Mr. Miola noted that there has been great attendance at
these sessions. This helps the members comply with the MEL mandated managers & supervisors
training. The two remaining sessions are March 6, 2012, Wildwood Convention Ctr (AM &
PM).
Police Command Staff Training – Mr. Miola reported that notification was just sent out for a
Police Command Staff Training and can be found in the agenda packet. This training will be
held at four (4) different locations throughout South Jersey.
RMC Resolutions, Agreements & Confidentiality Agreements – Mr. Miola noted that the RMC
Resolutions, Agreements & Confidentiality Agreements were emailed out on December 8, 2011.
No payments will be made to the RMC until an executed resolution and agreement are on file.
Each RMC is asked to execute one copy of the Confidentiality Agreement for each member of
their staff that might attend the JIF Executive Committee meeting. Only one is needed per
individual regardless of how many towns they handle. Mr. Miola noted that he has the old
agreement on file and knows that some are still waiting to execute the agreements. If you have
any questions in this regard, please contact Jodi Palmeri at 856-446-9134.
ACMJIF Executive Committee Meeting Minutes
February 15, 2012
Page 8
Inclement Weather Policy – Mr. Miola reminded the members the Inclement Weather Policy, a
copy of which is available on the JIF website www.acmjif.org. Should it become necessary to
cancel a meeting, pursuant to the policy, the Executive Director’s office will attempt to contact
the Fund Commissioners via e-mail, direct telephone contact or posting a message to the Fund’s
website (www.acmjif.org). In addition, members can also call 856-446-9148 for a pre-recorded
message announcing the cancellation of a meeting.
Contact Designation Verification – Mr. Miola noted that on January 3rd, links to the JIF
directories on the website were e-mailed to all Fund Commissioners asking that they review the
contact information for the JIF Fund Commissioners, Alternates, Safety Coordinators, Claims
Coordinators, Municipal Clerks, Risk Management Consultant, and Police Chiefs in preparation
for the new Fund Year. We ask that you please review this information as soon as possible and
notify our office of any changes. If you have any questions, please contact Kristi Kristie at 856446-9136.
New Fund Commissioner Orientation – Mr. Miola commented that an email was sent today
regarding a New Fund Commissioner Orientation to be held in either March or April. We will
present an overview of the JIF and provide an opportunity for you to ask questions.
Financial Disclosure Forms – Mr. Miola noted that these need to be returned before March 30th
so the Executive Director’s office can file them with the State.
MEL Bulletins – Mr. Miola asked that the RMC’s also review the MEL bulletins on the MEL
website as it may impact coverage for a town you represent.
MEL Website - The Mel website (www.njmel.org) has been updated and has new features.
Sports Concussions – Mr. Miola noted that an email was sent to all members regarding sports
concussions and a link to a model online program designed by the CDC to assist members in
complying with the new requirements. This includes municipal recreational programs.
New Member Activity - There is no new member activity at this time.
Office Move – Mr. Miola commented that his office will be moving at the end of March to a new
location. He noted that it will still be in Marlton, NJ and all phone numbers and PO Boxes will
remain the same.
Financial Fast Track – Ms. Stollenwerk reported that the she is relieved to note that 2008 Fund
Year has turned and ended 2011 with a $52,000 surplus and there will be no additional
assessment needed at this time. The Finance Committee will meet in the Spring to review the
financials and she will report back to the membership.
Mr. Miola asked if there were any questions at this time. There were no questions.
RESOLUTION 2012-21 Appointing Overland Solutions as Payroll Auditor for the 2012 Fund Year.
Chairman Spoltore entertained a motion to adopt Resolution 2012-21Appointing Overland Solutions as
Payroll Auditor for the 2012 Fund Year.
Motion by Mr. Clarke, seconded by Mr. Beck to adopt Resolution 2012-21.
ROLL CALL
Yeas:
Glenn Clarke, Dennis
Karen Thomas, Brigantine
ACMJIF Executive Committee Meeting Minutes
February 15, 2012
Page 9
Dennis Krause, Galloway
Karen Seifrit, Deerfield
Ed Beck, Linwood
Lisa McLaughlin, Margate
Roy Spoltore, Upper Deerfield
Nays:
Abstained:
None
None
All in favor. Motion carried by unanimous vote.
MEL/RCF REPORTS
Mr. Hirsch noted that the reports are found in the agenda but highlighted that on the MEL’s website you
can follow the MEL “hot topics” like the Legislative Committee. He also noted that he registered for a
MSI class online and noted the simplicity of the process. Mr. Hirsch commented that the next meeting is
March 7, 2012.
SOLICITOR’S REPORT
Mr. DeWeese presented the following:
Subrogation File Summary Report
Mr. DeWeese noted the following Subrogation File Summary:
Total Lien amount of ACMJIF files not in suit
Total Lien amount of ACMJIF files in suit
Total Lien amount of ACMJIF Judgments obtained
Total of all ACMJIF Liens
$736,530.87
$464,610.18
$856,717.26
$2,057,858.31
Mr. DeWeese also noted that this has been a record month with subrogation totaling $197,198.07.
Assignment of New Cases
Mr. DeWeese reported that there were three (3) new complaints filed, which have been assigned to
defense counsel.
Closed Cases
Mr. DeWeese noted that there were two (2) files were closed during the month reporting that there are 90
active files.
Mr. DeWeese asked if there were any questions at this time. No questions were entertained.
SAFETY DIRECTOR’S REPORT
Ms. Hall stated that the Safety Director's Report is self-explanatory. She highlighted the following items:
2012 Training Calendar – Ms. Hall noted that her report includes the training calendar for the next
60 days and classes offered. Ms. Hall reminded the members to please pre-register for the classes.
ACMJIF Executive Committee Meeting Minutes
February 15, 2012
Page 10
2012 Safety Contract – Ms. Hall noted that the safety contract is due to the Safety Director’s office
by March 1, 2012.
Ms. Hall asked if there were any questions at this time. No questions were entertained.
CLAIMS ADMINISTRATOR’S REPORT (attached to Claims Review Meeting Minutes)
Lessons Learned from Losses – February 2012
For January 2012, Scibal has received twenty-eight (28) workers compensation claims. Twelve (12)
claims, or 43% of the total involve injured police officers. Police department claims represent the single
largest number of claims presented this month. Of those twelve, four (4) claims arose out of slips/falls or
twisting while performing general police duties; one (1) injury was caused by a motor vehicle; one (1)
was caused due to a training exercise and the remaining six (6) arose out of confrontations during arrests.
The total incurred on these files is $245,561.95. The department with the second largest amount of
claims presented this month involves street maintenance (public works) with 4 claims.
Scibal always pursues all third parties that cause injury to JIF employees. In an effort to assist us in
pursuing subrogation and restitution claims on behalf of the injured police officers, it is very important
that we have clear descriptions of exactly what happened so that liability can be correctly evaluated, the
prosecutor’s office placed on notice of our request for Restitution, subrogation rights protected, etc.
Training on this subject is under development and will be made available as part of the JIF’s ongoing
police training efforts.
Ms. Lihou also noted that the Accident Investigation Report is an excellent tool to help us identify
potential third parties and evaluate a claim for potential subrogation or restitution. A sample is available
on the Atlantic JIF website.
Ms. Lihou reported to the members that Scibal’s office would be moving in the Spring, possibly at the
end of April, noting that they have outgrown their building. She will keep the membership apprised of
the situation as it develops.
Ms. Lihou asked if there were any questions at this time. No questions were entertained.
The remainder of the Claims Administrator’s report is for Closed Session.
MANAGED HEALTH CARE REPORT (attached to Claims Review Committee Meeting Minutes)
Lost Time v. Medical Only Cases
Ms. Beatty presented the ACMJIF Lost Time v. Medical Only Cases (Intake Report) for January 2012.
Month Average
Lost Time
YTD
5
5
Medical Only
44
44
Record Only
31
31
ACMJIF Executive Committee Meeting Minutes
February 15, 2012
Page 11
Total Intakes
Record Only % of Total
Medical Only/Lost Time Ratio
Average Days to Report
80
80
38.8%
38.8%
90:10
90:10
2.9
2.9
PPO Penetration Report:
Ms. Beatty presented the self-explanatory PPO Penetration Rate Report for January 2012.
PPO Penetration Rate
Bill Count
474
Original Provider Charges
$416,863
Re-priced Bill Amount
$173,858
Savings
$243,005
% of Savings
58.3%
Participating Provider Penetration Rate-# of Bills
90.7%
Participating Provider Penetration Rate-Provider
Charges
90.5%
Ms. Beatty noted that the next few pages of the report are the types of providers, who the providers are,
and where the Fund is realizing the greatest savings.
Transitional Duty Report
Ms. Beatty presented the Transitional Duty Report through January 2012.
Transitional Duty Summary Report
# of Claimants
YTD
35
Transitional Duty Days Available
688
Transitional Duty Days Worked
592
% of Transitional Duty Days Worked
Transitional Duty Days Not Accommodated
% of Transitional Duty Days Not Accommodated
86.0%
96
14.0%
Ms. Beatty stated that the last report is the Nurse Case Management report. It shows the member, claim
number, and the nurse case manager assigned to the claim.
TREASURER’S REPORT
Mr. Freedman presented the Treasurer’s Report for January 2012. The report was made part of the
agenda packet for members’ review.
ACMJIF Executive Committee Meeting Minutes
February 15, 2012
Page 12
Executive Summary
Budget Status
The budget information reflects month to date and “Fund” to date history of each budget year and all
closed years funds. There is a summary or final comprehensive total for all budget years. The
reports for 2012 and 2011 are in detail to itemize expenses, all other years are summarized.
The total budget balance, assuming collection of all 2012 assessments, as of January 2012 is
$63,656,768. That balance must be reduced by future case reserves for a net balance of $43,151,017.
The actual cash and investment balance is $36,979,528. The net change in Fund balance was an
increase of $1,756,665.
The Closed Year’s funds include the budget year 1987-2007.
$15,517,840.
The Close Years balance is
Investment Status
TD Investment Advisors manage the investments of the Fund. Investment vehicles are limited to
those permitted by state statute. Interest, net of unrealized gains or losses, in the amount of $29,291
was earned at the blended rate of .93% for the month.
The Fund has 10 bond/ notes in the portfolio; 1 mature in less than one year; none mature in less than
two years and 9 mature in more than two years.
There were four (4) transactions that were posted to the portfolio including purchases, sales and
interest income.
Claims Payment & Subrogation
Claims were paid on all active fund years and totaled $840,144.96. A total of 547 checks were
issued to vendors. Subrogation and salvage in the amount of $197,198.07 were posted during the
month. Prior period reimbursements and voided checks during the month totaled $5,331.94.
Financial Activity of the ACMJIF
Budget Status
Mr. Freedman reported a Balance of $63,656,768 with Net Reserves of $43,151,017.
Investment Report
Mr. Freedman noted that the actual interest earnings for the month of January 2012, net of any
unrealized gain or loss is $29,291 at .93%.
Receipts Activity for the Month
Mr. Freedman reported that the Receipts Activity of the month totaled $41,489.34 including the
impact of the unrealized loss in interest earnings.
Assessments
Refunds/Reimbursements/Subrogation
Investment Payments/Adjustment
MEL Payments – Closed Years
Other (Expense Refunds)
$.00
$41,489.34
$.00
$.00
$.00
ACMJIF Executive Committee Meeting Minutes
February 15, 2012
Page 13
Claims Activity
Mr. Freedman reported that the Claims Activity for the month totaled $840,144.96.
Direct Loss Payments
$595,103.13
Claims Expenses
$31,601.99
Legal Defense Costs
$213,439.84
Mr. Freedman asked for approval for payment of the above-mentioned Claims Activity for the month
of January 2012 in the amount of $840,144.96.
Motion by Ms. McLaughlin, seconded by Ms. Seifrit, to approve the Claims Activity as submitted by
Mr. Freedman.
ROLL CALL
Yeas:
Glenn Clarke, Dennis
Karen Thomas, Brigantine
Dennis Krause, Galloway
Karen Seifrit, Deerfield
Ed Beck, Linwood
Lisa McLaughlin, Margate
Roy Spoltore, Upper Deerfield
Nays:
Abstained:
None
None
All in favor. Motion carried by unanimous vote.
Cash Activity for the Month
Mr. Freedman reported the cash activity for January 2012 as follows:
Opening Balance
$38,736,193
Ending Balance
$36,979,528
Increase/(Decrease)
$(1,756,665)
Amended Bill List Approval – February 2012
Mr. Freedman reviewed the Amended Bill List for the month of February 2012 in the amount of
$1,021,241.27 as presented in the handout.
Motion by Mr. Clarke, seconded by Mr. Krause, to approve the Amended February 2012 Bill List as
presented by Mr. Freedman.
ROLL CALL
Yeas:
Glenn Clarke, Dennis
Karen Thomas, Brigantine
Dennis Krause, Galloway
Karen Seifrit, Deerfield
Ed Beck, Linwood
Lisa McLaughlin, Margate
ACMJIF Executive Committee Meeting Minutes
February 15, 2012
Page 14
Roy Spoltore, Upper Deerfield
Nays:
Abstained:
None
None
All in favor. Motion carried by unanimous vote.
Amended RMC Bill List Approval – February 2012
Mr. Freedman reviewed the Amended RMC Bill List for the month of February 2012 in the amount
of $138,376.00 as presented in the handout.
Motion by Mr. Clarke, seconded by Mr. Krause, to approve the RMC February 2012 Bill List as
presented by Mr. Freedman.
ROLL CALL
Yeas:
Glenn Clarke, Dennis
Karen Thomas, Brigantine
Dennis Krause, Galloway
Karen Seifrit, Deerfield
Ed Beck, Linwood
Lisa McLaughlin, Margate
Roy Spoltore, Upper Deerfield
Nays:
Abstained:
None
None
All in favor. Motion carried by unanimous vote.
Loss Run Reconciliation
Mr. Freedman reported on the reconciliation of all three reports from the Loss Run for the month of
January 2012.
Assessment Update
Mr. Freedman commented that assessments were due February 15th, today, and the following towns have
still not paid their first quarter assessments: Downe Twp, Galloway Twp, Hammonton Twp, Mullica,
Newfield, North Wildwood, Sea Isle City and Ventnor.
Mr. Freedman asked if there were any questions at this time. No questions were entertained.
COMMITTEE REPORTS
EPL COMMITTEE – January 18, 2012
Ms. Cioeta noted that the EPL Committee meeting minutes were handed out this evening and highlighted
the following items:
EPL/POL Loss Ratio Report – Ms. Cioeta reported that the EPL Loss Ratio Report for Fund Years
2005-2010 the Average Loss Ratio for ACMJIF is 172.5%. She also noted that EPL/POL Claims vs Loss
ACMJIF Executive Committee Meeting Minutes
February 15, 2012
Page 15
Funds is $5.8 million in loss funding vs. Incurred Losses of $9.9 million. Ms. Cioeta also reported that
2007 was our worst year and that 75% of these costs are attorneys fees.
Towns Visited - Ms. Cioeta stated that several members who were identified with the highest number of
claims and dollars incurred were visited by Mr. Miola, Mr. Forlenza, Mr. DeWeese and Scibal and the
visits were well received.
MEL EPL/POL Claims Resolutions – Ms. Cioeta reported that of the (15) MEL cases, ACMJIF had (3)
of them totaling $527,412.
FMLA Case – Ms. Cioeta read excerpts from an FMLA case included in the legal updates. Ms. Cioeta
asked that everyone review these important reports. She indicated that she asked Mr. DeWeese to review
the case and address some specific questions.
Ms. Cioeta asked if there were any questions at this time. No questions were entertained.
MISCELLANEOUS BUSINESS
Next Meeting
The next regular meeting will be held on Wednesday, March 21, 2012 at 3:00PM, at Ocean City
Music Pier, Boardwalk & Moorlyn Terrace, Ocean City, NJ.
PUBLIC COMMENT
Hearing no comments, Chairman Spoltore closed the meeting for public comment.
MOTION TO ADJOURN
Motion by Ms. McLaughlin seconded by Mr. Krause, to adjourn the February 15, 2012 Meeting of the
ACMJIF. Motion carried by unanimous vote.
The meeting was adjourned at 3:50PM.
_________________________________
__________________________________________
Tracy Forlenza, Recording Secretary for
LISA McLAUGHLIN,
FUND SECRETARY
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