Wa Ying College Student Union 2013-2014 Innova
Minutes of the 1st Executive Committee Meeting
Date: 10th October, 2013
Time: 13:00-13:55
Venue: SU Office
President: Jackson Li (5C)
Present: Jackson Li (5C), Huberta Chan (5D), Amanda Mok (5A), Quinn Lam (5A),
Christine Chan (5A), Michael Cheung (5B), Walter Lam (5C), Cherie Chan (5D),
Lo Yung Yung (5A), Chen Yuk Man (5D)
In Attendance: Mr. Cheung Yau Ming
Secretary: Cherie Chan (5D)
A.
Announcement
Adoption of Agenda of the 2nd Executive Committee Meeting.
B.
Discussion
1. Aims of the Student Union
(a) To enhance the relationship between teachers and students.
(b) To improve the team spirit and the bonding among the schoolmates
from different forms.
(c)
2.
To raise the sense of belonging of the students to the school.
Report of each department

Executive Committees reported their year plan, financial budget and
about their current work.

All of the departments have held the first sub-committee meeting
(a) Vice-President for Internal Affairs

The cameraman of taking the “Switch” promotion videos of Guardian
Month is confirmed. The videos will be taken after school.
The meeting of Fun Fair with teachers will be held on 22nd October,
2013.

Year plan and financial budget of Internal Affairs are referred to
Appendix A.
(b) External Affairs Committee

The meeting of Sheung Wo Cup will be held in next week with others
joint schools.

Clear allocation of work and good time management are suggested as

the joint school activities and events are mainly focused in the second
term.

Year plan and financial budget of External Affairs are referred to
Appendix B.
(c) Publication Committee

A theme “Chasing Dreams” will be set in Lustre Issue 53 to strengthen
the connection among different sections and to impress students with
the main idea of Lustre Issue 53.

Lack of opinions from the committees in the meetings.

It is suggested to ask the committees to prepare the items in the
agenda before the meeting, so as to have a active discussion.

(d)


(e)





(f)

(g)

3.
Year plan and financial budget of Publication Committee are referred
to Appendix C.
Publicity Committee
The boards in the corridors will be designed with Op Art concept. As a
result, it could increase the unity among different boards and become
attractive and eye-catching.
Year plan and financial budget of Publicity Committee are referred to
Appendix D.
Welfare Committee
The attendance performance of the committees is satisfactory.
The ordering of stationery will be started after the First term test.
Posters will be used for promotion.
A list has to be filled in to record the borrowing of the SU items and
avoid loss of the SU items.
Year plan and financial budget of Welfare Committee are referred to
Appendix E.
Financial Committee
If the committees do not attend the duty, Financial Officer will have
conversations with them to know the cause.
I.T. Support Team
Year plan of I.T. Support Team is referred to Appendix F.
Review
(a) Recruitment of Sub-Committees

Lack of promotion led to comparatively less applications than last year.

Besides using posters, propagation made by SU Executive Committees
in every class for the Sub-Committees recruitment promotion is
effective.
Earlier announcement of the interview list should be made to let the
students know the time that they would have the interview.
(b) Sub-committees Orientation Day
Sub-committees Orientation Day is held on 5th October, 2013 in the
hall of Wa Ying College.

There is insufficient of helpers for the Orientation Day.

The time for doing the preparation work is short.

A technical problem arose as one of the computers could not open
the PowerPoint. Computer and camera were bought by the same
person as well.


Involvement of the sub-committees is shown during the activities.
There is confusion in distribution of lunch box.
Great bonding of the sub-committees is formed in each department.

Safety problems are concerned in the games.


C.



A.O.B
(a)
Advice from Mr. Cheung Yau Ming

To achieve environmental friendly, both sides of a piece of paper
should be used.
(b) Convey the holders of the saving account and current account
Saving account number: 088-4-026709
Current account number: 004-088-117890-001
Amend and erase the signature of the former president and advisor
Signature of President
Signature of Advisor

Outgoing
President/Advisor
Incoming President/
Advisor
Kam Wing Chi(6E)
Jackson Li(5C)
_________________
_________________
Mr. Cheung Yau Ming
Mr. Cheung Yau Ming
_________________
_________________
All money ejection is requested to have signature of the President (Jackson Li)
and the Advisor(Mr. Cheung Yau Ming)
D.
Date, Time and Venue of the next meeting
To be confirmed.
E. Adjournment
The meeting was adjourned at 13:55.
Secretary: _______________
(Cherie Chan)
Chairperson: _______________
(Jackson Li)
Appendix A
The Student Union of Wa Ying College 2013-2014 Innova
Internal Affairs Committee Year Plan
Theme
October 澄
Time
Activity
Mid-Octob
er
Graduation Cup
臨別秋波盃
-
Suppose all Form 6 students will join the
-
competition
Two categories : Boys and Girls will be
held
師生比賽
-
November
融
No. of
Ppl in
charge
1
-
1
Poster for
Graduation cup
Announcement
-
Watermelon
balls
Laundry
-
medals
/
Budget
$160
Prepare
Proposal
師生月
proposal
/
/
/
/
/
/
Winners of the Graduation cup will have
a watermelon ball competition with
teachers
師生月 Guardian Month
/
Beginning
of
November
Launch “SWITCH” Videos for promotion
/
-
Budget
Items
-
November
-
Promotion
Sweetie Express (Teacher’s special)
Students can buy small presents e.g.
sweets and chocolate with a thank you
card to teachers.
It aims to show our appreciation and
2
-
poster
3D Board
Announcement
-
Buying
presents
Printing of
the cards
$650
Sweetie
express
proposal
thanks to our teachers
Mid-Nove
mber
師生表演
-
Will cooperate with Melody Club
Teachers and students will perform
together
2
/
/
Christmas
Party
Proposal
December
暖
Beginning
of
-
Sweetie express
Students can buy small presents e.g.
-
sweets and chocolate for schoolmates
with a card
It aims to enhance the unity of students
-
Christmas Party
Cooperate with 4-house
December
Mid-Dece
mber
2
1
-
-
Poster
Announcement
Poster
Announcement
-
Buying
presents
-
Printing of
the cards
-
Decorations
Food and
drinks
Materials for
-
$650
/
$300
Before
Christmas
holiday :
Watermelon
games
No activities will be organized because of the 1st term exam
January
志
February
曦
MidFebruary
March 翱
Beginning
of March
April 活
Beginning
of April
(After
-
10/5/2013
(Wa Ying
Folks’ Day)
Watermelon Ball Competition
Open to all students
Two section will be held : Junior and
Senior
3 on 3 basketball competition
-
-
term test)
May 聚
Ball Proposal
1
-
Poster
Announcement
-
Medals
$100
3 on 3
Basketball
proposal
1
-
Poster
-
Medals
$100
Easter Game
-
Announcement
1
-
Poster
Announcement
-
Materials
$80
/
1
-
Poster
Announcement
3D Board
-
Materials
$ 800
(to be
confirm)
/
Open to all students
Two section will be held : Junior and
Senior
Easter Game
An Easter egg finding game will be held
An appropriate amount of Easter eggs
-
will be put in different corners in school
Students can receive a present with a
certain amount of eggs
-
Wa Ying Fun Fair
Cooperate with school for the
celebration of the 100th anniversary of
Proposal
Wa Ying (Fat Shan)
June 勤
July 戲
No activities will be organized because of the Final exam
There isn’t any activities planned to organize yet
Appendix B
The Student Union of Wa Ying College 2013-2014 Innova
Exteranl Affairs Committee Year Plan
Theme
Time
October
澄
Activity
No. of people
in charge
Possible cooperating schools
No activities will be held in this month
Sheung Wo Cup (Dodge ball)
Early November
November
融
 Both boys and girls events will be
held
-Boys and girls events will be diveded
into junior and senior sections
 Target group:
-Junior section : F1-F3 students
( 10 boys and 10 girls in each school )
1
Wa Ying College
YWCA Hioe Tjo Yoeng College
Hoi Ping Chamber of Commerce Secondary
School
Pentecostal School
STFA Seaward Woo College
Homantin Government Secondary School
-Senior section : F4-F6 students
( 10 boys and 10 girls in each school )
Joint School Oral Practice
 The event will be divided into two
sections including Chinese and
English.
November
 F5 and F6 oral practice will be held
together
 2 Chinese and 2 English teachers are
required per school
 The Oral Practises will follow the
rules of HKDSE examination
1
Wa Ying College
Queen’s College
Wah Yan College, Kowloon
Cheung Chuk Shan College
 Target group : F5 & F6 students
(F6 students will have the first
priority to join)
December
暖
Late November
to
Early
December
Internal Singing Contest
 There will be two pre-heats. Same
judges will be invited in both
pre-heats.The top 10 participants in
both pre-heats will be selected to the
final which will be held in early
December
 Finalists list will be announced the
day after the 2nd pre-heat
 Performers will be invited for the
final of internal singing contest
 Two winners will be chosen to
represent Wa Ying College in the
Joint School Singing Contest 2014
January
志
No activities will be held in this month
due to 1st term exam
2
Sheung Wo Cup (Basketball)
 There will girl’s section(tentative)
February
曦
Late February
to
Early March
March
翱
April
活
May
聚
Late April
to
Early May
 The events will be diveded into junior
and senior sections
 Target group:
-Junior section : F1-F3 students
(10 girls in each school )
-Senior section : F4-F5 students
(10 girls in each school )
Sheung Wo Cup (Football)
 There will boy’s section (tentative)
 The events will be diveded into junior
and senior sections
 Target group:
-Junior section : F1-F3 students
( 10 boys in each school )
-Senior section : F4-F5 students
( 10 boys in each school )
Model United Nations/Youth
Summit(六國峰會)
 This event can be classified into 2
formats (alternative)
- Model United Nations :
Students from 6 schools will be
divided into 6 countries as an
indentity in the event
Some international issues will be
provided for them to discuss(e.g
Wa Ying College
1
1
YWCA Hioe Tjo Yoeng College
Hoi Ping Chamber of Commerce Secondary
School
Pentecostal School
STFA Seaward Woo College
Homantin Government Secondary School
Wa Ying College
YWCA Hioe Tjo Yoeng College
Hoi Ping Chamber of Commerce Secondary
School
Pentecostal School
STFA Seaward Woo College
Homantin Government Secondary School
global warming,nuclear weapons etc.)
Different countires will have different
Mid April
(after 2nd term
test)
to
Early May
stance
Some seminars will be held for
students to be more familiar with the
issue
They have to negotiate with other
countries on behalf their state and a
resolution has to be proposed which
can satisfy the needs of all countries
at the end of the event.
-Youth Summit :
Different
stakeholders(eg
government,
NGO,low-income etc.)will be
distributed to different students from
6 schools.
Different stakeholders will have
different stance
Some seminars will be held for
students to be more familiar with the
issue
Students have to negotiate with other
countries on behalf their state and a
resolution has to be proposed which
can satisfy the needs of all countries
at the end of the event.
 Target group : F1 – F5 students
June
勤
No activities will be held in this month
due to 2nd term exam
2
Wa Ying College
Queen’s College
La Salle College
Diocesan Boys' School
Queen Elizabeth School
True Light Girls' College
Holy Trinity College
Joint School Fashion Show
 Target Group:
Early July
-Winners of F3 internal fashion show
-Participants from other form
 HE department will cooperate with
the external affairs to organize
 A theme will be set for the fashion
show
 No. of contestants:
2
Wa Ying College
Queen Elizabeth School
True Light Girls' College
SKH Bishop Mok Sau Tseng Secondary School
CCC Ming Kei College
Tak Nga Secondary School
-10 ( minimum ) – 20 ( maximum )
 Ticket’s price : TBC
July
戲
Joint School Sining Contest
 Target Group:
1-2 students in each school
 No. of contestants:
10 ( minimum ) – 25 ( maximum )
Early August
 Guest singer / performer will be
invited
 The Ticket price will be $50 - $75
-Each school need to pay a set-up
cost ($500)at the beginning for the
budget to prepare the event
Wa Ying College
Queen Elizabeth School
Pui Ching Middle School
Hoi Ping Chamber of
Commerce School
2
YWCA Hioe Tjo Yoeng
Secondary School
SKH Lam Woo Memorial
Secondary School
Tseun Wan Government
Secondary School
Pui Ching Middle School
HKSYCIA Wong Tai Shan Memorial College
TWGHs Wong Fut Nam College
St. Francis of Assisi's College
CCC Ming Kei College
Tak Nga Secondary School
Kowloon Tong School
Appendix C
The Student Union of Wa Ying College 2013-2014 Innova
Publication Committee Year Plan
A. Theme
To enhance the tie among sections, “Chasing Dreams” is set as the theme of the year.
Through various interviews and articles, the Publication Committee aims at
introducing and commending different dream chasers inside and outside school, thus
providing Wa Yingers insights into chasing their dreams, and, at the same time,
realizing our own Lustre dream.
B. Aims
According to the survey conducted by Innova in September 2013, the Publication
Committee sets the following two aims for Lustre Issue 53 and 54.
(i) To boost the sense of belonging of readers towards Wa Ying College.
(ii) To widen readers’ horizons by introducing diverse cultures.
C. Year Plan
(i) Two issues of Lustre will be published this year.
(ii) Lustre Issue 53
Date of Distribution: 28th February, 2014
Number of Pages: 24-28
Number of Copies: 800-1000
Content:
Sections
Topics
No. of
Language
Pages
Our Team
Interview - Stage Workers
4
Chinese
4
English
(Mr. Lau Ming Chak and
Stage Worker Team)
Our People
Interview - “Travel,
Experience, Share Study
Project 2013”
(Ms. Sally Yip, 6E Ho Sum Yi,
6E Chan Fung Ming and 5E
13
Zhao Wenhui)
Cultural Plaza
Local Arts
4
Chinese
The Spotlight
Live as a Wa Yinger
4
Chinese
Issue
Secrets Pages
4
English
Jailbreak of
Columns (in any form) – by
4
Chinese +
Mind
Lustre Reporters and
English
Photographers
Game
Guessing Game - Childhood
1
Chinese
Photos of Teachers / Their
Sons and Daughters
(ii) Lustre Issue 54
Date of Distribution: 11th July, 2014
Number of Pages: 24-28
Number of Copies: 800
Content:
Sections
Topics
No.
Language
of
Pages
Our Team
Interview - Swimming Team
4
English
Our People
Interview – Alumni Teachers
4
Chiniese
Cultural Plaza
Slow Living
4
Chinese
The Spotlight
FIFA World Cup
4
English
Issue
100 Most / Local Illustrators
4
Chinese
4
Chinese +
/ Local Bloggers/ Local
Musicians (Anid signal,
Chochukmo, KillerSoap)
Jailbreak of Mind
Columns (in any form) – by
Lustre Reporters and
English
Photographers
+
14
Works from Readers
Game
Guessing Game - Childhood
1
Chinese
Photos of Teachers / Their
Sons and Daughters
Remark: The details of Lustre Issue 54 will be drafted in the second term.
D. Details of Lustre Issue 53
Our Team: Interview – Stage Workers (Mr. Lau Ming Chak and Stage Worker Team)
(i) Purpose: To know more about the Stage Worker Team.
(ii)Content: Unlike other clubs and societies, the Stage Worker Team does not possess
its own board and open-to-all activities. Stage Workers are the unsung ones who
work for us. Through interviewing Mr. Lau Ming Chak and his Stage Worker Team,
we hope to know more about their work, their experience and their equipment,
revealing the mysterious side of Stage Workers.
Our People: Interview - “Travel, Experience, Share Study Project 2013” (Ms. Sally
Yip, 6E Ho Sum Yi, 6E Chan Fung Ming and 5E Zhao Wenhui)
(i) Purpose: To know more about the experience and realizations of Miss Yip Wai Han
Sally, Ho Sum Yi, Chan Fung Ming and Zhao Wenhui.
(ii) Content: Ms. Sally Yip and 3 students joined the programme “Travel, Experience,
Share Study Project 2013” organized by Wai Yin Association and travelled to Germany
in Summer 2013. Through interviewing them, we hope to know more about their
application procedures, difficulties encountered, travelling experience and
realizations after the splendid trip.
Cultural Plaza: Local Arts
(i) Purpose: To understand the latest development of local arts.
(ii) Content: Through interviewing Mr. Prian Wong and/or Mr. Chan Sai Lok as well as
visiting HK People’s Fringe Festival 2013 / the Cattle Depot Artist Village / Clockenflap
(Hong Kong’s Music & Arts Festival), we hope to introduce different local artworks
and artists to our readers, exposing them to this inspiring creative industry. We
would like to know how local artists and Visual Arts students struggle for their own
dreams, and understand the masterpieces created by them.
The Spotlight: Live as a Wa Yinger
(i) Purpose: To enhance the sense of belonging of readers towards school.
15
(ii) Content: As 2013 is the 100th Anniversary of Fat Shan Wa Ying, we would like to
mention about the history here in Hong Kong Wa Ying too. Since 1970s, there have
been various changes in Wa Yingers’ school life, from uniforms, lunch meals to
timetables etc.. We hope to present the historical changes of Wa Ying in the eyes of
students.
Issue: Secrets Pages
(i) Purpose: To analyze the phenomenon of the rise of Secrets Pages.
(ii)Content: Recently, there has been a rise of Secrets Pages, ranging from local
ordinary schools, elite schools to universities. Users post whatever they like
anonymously. Originally, these pages were set up for users to share their happiness
and experience. However, it turns out users slandering, bullying and complaining one
another. What causes the rise of Secrets Pages? What do Wa Yingers think about
these pages? What do the administrators think?
Jailbreak of Mind: Columns (in any form) – by Lustre Reporters and Photographers
+ Works from Readers
(i) Purpose: To provide a platform for Lustre Reporters and Photographers to share
their own creations and to enhance the interaction between Lustre and our readers.
(ii) Content: Lustre Reporters and Photographers are all creative and innovative with
lots of ideas. They are eager to share their works, in the form of running stories, book
reports, film reviews, comic pictures, photos and more, with our readers. This act
does not only realize our Lustre dream, but also brings newness to Lustre. On the
other hand, the section for the works from readers is kept for students to interflow
their brilliant works.
Game: Guessing Game - Childhood Photos of Teachers / Their Sons and Daughters
(i) Purpose: To enhance the interaction between teachers and students and to make
Lustre more appealing
(ii) Content: The relationship between Wa Ying teachers and students is often
described as friends. Through showing the childhood photos of teachers or their sons
and daughters for students to take a wild guess, we hope to boost students’ interest
in Lustre and reinforce the friendly relationship between Wa Ying teachers and
students.
E. Budget
16
Item
Expenditure ($)
Printing fee of Lustre Issue 53 (1000
4500
copies)
Transport fee of Lustre Issue 53
150
Printing fee of Lustre Issue 54 (800
4500
copies)
Transport fee of Lustre Issue 54
150
Total Expenditure ($)
9300
F. Working Timeline
Month
October
Item(s)
 1st Department Meeting
 Hand in the proposal of Lustre Issue 53 and 54
 Hand in the quotations of 3 different printing shops
 1st Sub-Department Meetings (Chinese and English)
- Work allocation among reporters
- Set deadlines for the 1st drafts
November
 Collect the 1st drafts from reporters
December
 Finalize all the articles (proofread by advisors)
(Before
 Start designing the cover and typsetting
Christmas)
January
 Hand in the finalized Lustre Issue 53
(After
 Hand in the finalized quotation
Exams)
 Pay the deposit (after the approval from Ms. Lau, Ms. Lum, Ms.
Iu and Mr. Cheung)
February
 Collect the printed booklets
 Distribute Lustre Issue 53
 Hand in the proposal of Lustre Issue 54
 2nd Sub-Department Meetings (Chinese and English)
- Work allocation among reporters
- Set deadlines for the 1st drafts
March
 Collect the 1st drafts from reporters
17
April
May
 Finalize all the articles (proofread by advisors)
 Start designing the cover and typsetting
June
 Hand in the finalized Lustre Issue 53
(After
 Hand in the finalized quotation
Exams)
 Pay the deposit (after the approval from Ms. Lau, Ms. Lum, Ms.
Iu and Mr. Cheung)
July
 Collect the printed booklets
 Distribute Lustre Issue 54
18
Appendix D
The Student Union of Wa Ying College 2013-2014 Innova
Publicity Committee Year Plan
1.
3D Board (Student Union board from outside, facing the trophy cabinet ):
Date
Event
Mid October 2013
Guardian Month
Early December 2013
Christmas Party
Mid March 2014
Model United Nations/Youth Summit
Late May 2014
Joint School Singing Contest
2.
Other ways to promote events:
Theme
澄 October
Time
Event
Method
Early-October
Graduation Cup
-Poster(A4 size: Black
and white printing)
-Broadcast
Late- October
**Sheung Wo Cup
(Dodge ball +
Basketball + Football)
-Poster(A4 size: Black
and white printing)
-Broadcast
Late-October ~
Sweetie Express
-Poster(A4 size: color
Early- November
(Teacher’s special)
printing)
- Assembly
Early-November
師生表演
-Poster(A4 size: Black
and white printing)
Late- November
師生比賽
- Assembly/ Broadcast
2013
融 November 2013
暖 December 2013
Late- November~ Sweetie Express
Early- December
-Poster(A4 size: Black
and white printing)
-Assembly
Mid- December
Internal Singing
Contest
-Poster(A4 size: Black
and white printing)
-leaflet on drink
package
Early- December
Christmas Party
*Promotions of
Christmas Party may
be handed over to
4-house.
19
志 January 2014
/
曦 February 2014
Early- February
Watermelon Ball
Competition
-Poster(A4 size: Black
and white printing)
翱 March 2014
Late- February~
Early- March
3on3 Basketball
Competition
-Poster(A4 size: Black
and white printing)
-Broadcast
活 April 2014
Late- March
Easter Game
-Poster(A4 size: Black
and white printing+
one computer pic.)
-Assembly
聚 May 2014
Late- April~
Early- May
Wa Ying Fun Fair
(Wa Ying Folk’s Day:
10/5/2013)
-Poster(A4 size: color
printing+ one A2-A3
size: color printing)
-Assembly
-Video Promotion
勤 June 2014
Late June
(After 2nd term
Exam)
Joint School Fashion
Show
-Poster(A4 size: Black
and white printing)
戲 July 2014
3.
/
Financial Budget
Reserves from the year 2012-2013: $394.9
Items
Budget for the year
3D Board
$350
The boards of A, B, C corridor
$200
Printing/photocopying of posters
$150
Other (Material and tools)
$100
Total Budget : $800
4.
Others:


During October to November 2013, the boards of A, B, C corridors with
different themes will be updated at once.
Promotions of some Joint School Events may be handed over to the other
School.
20
Appendix E
1.
The Student Union of Wa Ying College 2013-2014 Innova
Welfare Committee Year Plan
Working Timeline
Time
Events
Early Oct
Renewal of Sports requisites
Early Oct
Buying Garbage bags
Late Sep – Early Oct
Ordering of computer softwares
Mid Oct
Ordering of Calculators
Early Nov – Mid Nov
Ordering of stationery (1st)
Early Nov – Mid Nov
Tuck Shop Questionnaire and Interview
Early Dec
Follow-up work of Tuck shop affairs (1)
 1st meeting with the related representatives
Second term
Ordering of DVDs
Late Feb
Ordering of stationery (2nd)
Mid Mar
Follow-up work of Tuck shop affairs (2)
 2nd meeting with the related representatives
2.
Budget
Reserves from year 2012-2013: $430.3
Items
Budget for the year
Garbage Bags
$50
Renewal of sports requisites
$450
Printing fees
$80
Umbrellas
$210
Total: $790
21
Appendix F
The Student Union of Wa Ying College 2013-2014 Innova
Secretary Year Plan
Design of the Student Union’s homepage
(a) Aim

To promote the Student Union’s events and activities.

To provide information about the Student Union and General Assembly,
including the committee member list, aims and minutes.

To let the student express their opinion to the Student Union and the
school through the “Feedback” section.
(b) Layout



Rectangle button of each section will be shown in the FrontPage.
Simple and neat design will be used in the Homepage.
The design of the banner will be updated monthly due to the theme.
(c) Section

Different sections which are Home, About Us(Exco and Committees),
Photos, Services, Minutes, Feedback, General Assembly, Links are
included in the SU homepage.
1. Home

It shows all the sections in the webpage and the Facebook Page of
the Student Union as well.
2. About Us

It contains the lists of Executive Committees and Sub-committees.

There are some photos to introduce the SU members.
3. Photos

This is a section which includes the different albums of photos
taken in the SU events and activities.
4. Services

It shows the aims of the Student Union this year and the
constitution.
5. Minutes

Minutes of the SU Executive Committee meeting will be uploaded
in this section.
6. General Assembly

It shows all the information of General Assembly, such as the aims,
committee members, and the link of Facebook Page.
7. Links

Links of four houses will be contained.
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