ANNEX B
CONSULTING SERVICES
FOR WEB-BASED TRI-MEDIA MONITORING
Terms of Reference (TOR)
1. OBJECTIVE:
The objectives of BCDA’s Consulting Services for Web-based Tri-Media
Monitoring are:



To provide a cost-effective and efficient media monitoring service to
the BCDA.
To make use of a web-based monitoring system as a management
tool that is accessible to BCDA decision makers anytime,
anywhere.
To provide timely access of BCDA-related news found in the trimedia (print, radio and TV), including online news.
Based on this, the CONSULTANT shall provide the BCDA with web-based
tri-media monitoring services through a user-friendly online monitoring
system that can be accessible through the internet for a period of one
year. The salient features of the tri-media monitoring service will include
the following:










Daily monitoring of major broadsheets, tabloids, websites,
magazines, TV stations, and radio stations;
Establish and maintain a web-based tri-media monitoring system
that can be accessed 24 hours a day, seven days a week;
Upload BCDA-related tri-media news with its corresponding media
value at the dedicated website not later than 8:00 AM on weekdays
and 2 PM on weekends.
Archive BCDA news in the web for easy access for a period of one
year;
Daily alert via email on stories that were published;
Provide an online mechanism that will allow users to effectively and
efficiently manage their media, through tags, comments, track
return of investment of press activities, summary of news exposure,
and generate charts.
Present daily alert in a customized format–include weather forecast,
exchange rate, summary of articles, and group articles according to
search parameters and issues.
Alert BCDA via SMS on potential issues that were published.
Provide monthly compilation of monitored articles with its
corresponding media value in CD-ROM format.
Provide a monthly accomplishment report that will include an
analysis of media value, article count, and issues that are found to
be relevant to BCDA at a specific period.
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2. SCOPE
OF
DELIVERABLES:
Section 2.1
WORK/TECHNICAL
SPECIFICATIONS
AND
The CONSULTANT shall provide access to a web-based trimedia monitoring system covering the following:
2.1.1 Selecting and clipping relevant news, photographs, features,
supplements, advertorials, bid notices, announcements, and
issues in identified tri-media.
2.1.2 Uploading the selected news to the CONSULTANT’S online
facility not later than 8:00 A.M. during weekdays and 2 PM
on Sundays for news that fall on Saturday and Sunday.
2.1.3 Archiving of the selected news in the online facility for a
period of one year.
2.1.4 Providing BCDA with the CD containing all selected articles
and stories at the end of every month.
2.1.5 Reporting of Monthly Accomplishments to include an
analysis of media value, article count, and issues that are
found to be relevant to BCDA for the month.
Section 2.2
The CONSULTANT shall provide the following features for
the online facility:
2.2.1 User name that will allow selected BCDA employees to
access the website containing the uploaded tri-media news.
2.2.2 Easy user navigation and interface for easy access to
articles in the search parameters and issues that are
relevant at a specific period.
2.2.3 Pertinent
details
about
the
articles/photos/videos
indicated/linked in the website, including but not limited to:
2.2.3.1
2.2.3.2
2.2.3.3
2.2.3.4
2.2.3.5
2.2.3.6
Name of News Agency
Name of Reporter
Related Articles
Media Value
Page Number
Page Layout
2.2.4 Archiving of the articles for at least one month for easy
tracking of previously posted press releases and news
articles.
2.2.5 Online mechanism that would allow BCDA to effectively and
efficiently manage their media by:
2.2.5.1
2.2.5.2
Allowing users to see real time summary of
BCDA’s exposure hits, size and value per
media source;
Allowing users to identify influential
journalists and bloggers and their “spin” on
BCDA;
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2.2.5.3
Allowing users to identify articles/clips
wherein
their
spokespeople
are
mentioned/interviewed.
Current
Spokespersons are:
2.2.5.3.1.1
2.2.5.3.1.2
2.2.5.3.1.3
2.2.5.3.1.4
2.2.5.3.1.5
2.2.5.3.1.6
2.2.5.3.1.7
2.2.5.3.1.8
Rolando P. Gosiengfiao
Arnel Paciano D. Casanova,
Esq.
Aileen R. Zosa
Dean J. Santiago
Atty. Regina Salve R. Lapuz
Atty. Nena D. Radoc
Engr. Joshua M. Bingcang
Atty. Peter Paul Andrew T.
Flores
2.2.5.4
Allowing users to save and add own
comments to relevant articles and be able to
have online discussions about articles of
interest to their group;
2.2.5.5 Allowing users to track return on investment
for press activities done per event on the
website and be able to come up with reports
using excel sheets that are easily generated
using the site;
2.2.5.6 Allowing users to tag articles by brand,
messaging, topic and issues depending on
their specifications/ needs;
2.2.5.7 Allowing users to track changes (tags, press
activity links, comments) made in articles
uploaded in their account;
2.2.5.8 Allowing users to have access to immense
archive of ads and articles that is updated on
a daily basis, even those outside
subscription parameters;
2.2.5.9 Allowing users to generate real time charts
according to their preference and needs–
daily chart, daily media chart, monthly media
chart, monthly publication chart, tags chart,
issues chart. These charts are based on real
time count, size and value of articles;
2.2.5.10 Providing a noticeable alert for urgent news
that need immediate attention and action;
and
2.2.5.11 Providing users a database of journalists and
related information that can be viewed in the
website that includes contact details, email
and designations.
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Section 2.3. The CONSULTANT shall use the following search
parameters in monitoring BCDA-related news articles,
photographs, features, supplements, advertorials, bid
notices, announcements, issues and the like.
2.3.1 All BCDA-related tri-media
news including features,
supplements, advertorials, bid notices, announcements and
the like mentioning the Bases Conversion and Development
Authority or BCDA;
2.3.2 Main story articles on topics and issues relevant to the
agenda of the BCDA based on the following keywords:
2.3.2.1
BCDA Articles:
2.3.2.1.1 Bases Conversion and
Development Authority
(BCDA)
2.3.2.1.2 Subic-Clark-Tarlac
Expressway (SCTEX)
2.3.2.1.3 Rolando P.
Gosiengfiao
2.3.2.1.4 Arnel Paciano D. Casanova,
Esq.
2.3.2.1.5 AiIeen R. Zosa
2.3.2.1.6 Joshua M. Bingcang
2.3.2.1.7 Dean J. Santiago
2.3.2.1.8 Nena D. Radoc
2.3.2.1.9 Atty. Regina Salve R.
Lapuz
2.3.2.1.10 Robert John
Sobrepeña
2.3.2.1.11 Camp John Hay
Development
Corporation
(CJHDevco)
2.3.2.1.12 Manuel Ubarra, Jr.
2.3.2.1.13 SM Aura
2.3.2.1.14 Taguig Civic Center
2.3.2.2
BCDA Subsidiaries/Affiliates
(articles without mention of BCDA):
2.3.2.2.1 Clark Development
Corporation (CDC)
2.3.2.2.2 Clark International
Airport Authority
(CIAC)
2.3.2.2.3 Diosdado Macapagal
International Airport
(DMIA)
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2.3.2.2.4
2.3.2.2.5
2.3.2.2.6
2.3.2.2.7
2.3.2.2.8
2.3.2.2.9
2.3.2.2.10
2.3.2.2.11
2.3.2.2.12
2.3.2.2.13
2.3.2.2.14
2.3.2.2.15
2.3.2.2.16
2.3.2.2.17
2.3.2.2.18
2.3.2.2.19
2.3.2.2.20
2.3.2.2.21
2.3.2.2.22
2.3.2.3
Poro Point
Management
Corporation (PPMC)
Poro Point Investment
Corporation (PPIC)
San Fernando Airport
Thunderbird Resorts
John Hay Management
Corporation (JHMC)
Camp John Hay
Bataan Technology
Park Inc. (BTPI)
North Rail
Fort Bonifacio
Development
Corporation (FBDC)
Bonifacio Global City
Bonifacio Art
Foundation
Bonifacio Gas
Corporation
Bonifacio Water
Corporation
Newport City
McKinley Hill
Subic Clark Alliance for
Development Council
(SCAD-C)
Pamayanang Diego
Silang
Centennial Village
SM Aura
Industry (articles without mention of
BCDA)
2.3.2.3.1 Ayala Corporation
2.3.2.3.2 Megaworld
2.3.2.3.3 Alliance Global Group
Inc.
2.3.2.3.4 Camp John Hay
Development
Corporation
(CJHDevco)
2.3.2.3.5 Net Group
2.3.2.3.6 Metrobank
2.3.2.3.7 SM
2.3.2.3.8 SM Land Inc.
2.3.2.3.9 SM Aura
2.3.2.3.10 Subic Metropolitan
Authority (SBMA)
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2.3.2.3.11 Government Owned
and Controlled
Corporations (GOCC)
2.3.2.3.12 Office of the
Government Corporate
Counsel (OGCC)
2.3.2.3.13 Governance
Commission on
GOCCs (GCG)
2.3.2.3.14 Armed Forces of the
Philippines (AFP)
Modernization Fund
2.3.2.3.15 Taguig City
2.3.2.3.16 Taguig Mayor Lani
Cayetano
2.3.2.3.17 Makati Major Jejomar
Erwin "Junjun" S.
Binay, Jr.
2.3.2.3.18 Fil-Estate
2.3.2.3.19 Global-Estate Resort
Inc.
2.3.2.3.20 Hyatt Grand Hotel
2.3.3 BCDA may modify the search parameters to meet its
requirements. Such modifications shall be agreed upon by
both parties and documented in writing.
Section 2.4 The CONSULTANT shall base their search on the following
publications and websites.
2.4.1. Broadsheets (12)
2.4.1.1. Business Mirror
2.4.1.2. BusinessWorld
2.4.1.3. Manila Bulletin
2.4.1.4. Philippine Daily Inquirer
2.4.1.5. Philippine Star
2.4.1.6. Manila Times
2.4.1.7. Manila Standard Today
2.4.1.8. Daily Tribune
2.4.1.9. Malaya
2.4.1.10. Sun Star Baguio
2.4.1.11. Sun Star Pampanga
2.4.1.12. Baguio Midland Courier
2.4.2. Tabloids (11)
2.4.2.1.
2.4.2.2.
2.4.2.3.
2.4.2.4.
2.4.2.5.
Abante
Abante Tonite
Bandera
Bulgar
People Taliba
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2.4.2.6.
2.4.2.7.
2.4.2.8.
2.4.2.9.
2.4.2.10.
2.4.2.11.
2.4.3. Websites
2.4.3.1.
2.4.2.2.
2.4.3.3.
2.4.3.4.
2.4.3.5.
2.4.3.6.
2.4.3.7.
2.4.3.8.
2.4.3.9.
2.4.3.10.
2.4.3.11.
2.4.3.12.
2.4.3.13.
People’s Tonite
Remate
Remate Tonite
Tempo
Pilipino Star Ngayon
People’s Journal
All online versions of publications monitored
including:
ABS-CBN News
Balita
DZMM
GMA News
Inews Phils.
Libre
Sun Star Baguio
Sun Star Pampanga
Baguio Midland Courier
InterAksyon
Rappler
NewsBreak
Yahoo
2.4.4. Magazines (16)
2.4.4.1. C! Magazine
2.4.4.2. Cruising
2.4.4.3. China Business
2.4.4.4. Condo Living
2.4.4.5. Expat
2.4.4.6. Fortune
2.4.4.7. BizWeek Asia
2.4.4.8. Travel Life
2.4.4.9. Travel Lifestyle Asia
3.4.4.10. Philippine Graphic
2.4.4.11. Lifestyle Asia Travel
2.4.4.12. Lifestyle Asia
2.4.4.13. Philippine Tatler Society
2.4.4.14. People Asia
2.4.4.15. Philippine Business
2.4.4.16. Philippine Tatler
2.4.5. Television
2.4.5.1.
ABS-CBN2
2.4.5.1.1. Umagang Kay Ganda
2.4.5.1.2. TV Patrol
2.4.5.1.3. Bandila
2.4.5.1.4. Hourly new advisory
2.4.5.1.5 TV Patrol Weekend
2.4.5.2. PTV 4
2.4.5.2.1. Metro One
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2.4.5.2.2.
2.4.5.2.3.
2.4.5.2.4.
2.4.5.2.5.
2.4.5.2.6.
2.4.5.2.7.
News at One
News at Six
Good Morning Boss
Balitaan
PTV News Break
The Weekend News
2.4.5.3. TV5
2.4.5.3.1. Sapul
2.4.5.3.2. Balitaang Tapat
2.4.5.3.3. Aksyon
2.4.5.3.4. Aksyon Journalismo
2.4.5.3.5. Hourly News Advisory
2.4.5.3.6. T3
2.4.5.4. GMA7
2.4.5.4.1. Unang Hirit
2.4.5.4.2. 24 Oras
2.4.5.4.3. Saksi
2.4.5.4.4. Hourly news advisory
2.4.5.4.5. Weekend Flash Report Special
Edition
2.4.5.5. GMA News TV/QTV11
2.4.5.5.1. Balitanghali
2.4.5.5.2. News on Q
2.4.5.5.3. State of the Nation
2.4.5.6. IBC13
2.4.5.6.1. News Team 13
2.4.5.7. ANC21 (All day)
2.4.5.8. Studio 23
2.4.5.8.1. News Bite
2.4.5.8.2. Iba-Balita
2.4.5.8.3. News Central
2.4.5.9. Net25
2.4.5.9.1. iBalita
2.4.5.10.DZMM TeleRadyo --Ch. 26 Sky Cable (All Day)
2.4.5.11.GMA News TV (All Day)
2.4.5.12.Sky Cable 13
2.4.5.12.1. Business and Leisure
2.4.5.12.2.Motoring Today
2.4.5.13. Solar TV
2.4.5.13.1. Solar Headlines
2.4.5.13.2. Solar Daybreak
2.4.5.13.3 Solar Network News
2.4.5.13.4 Solar News Day
2.4.6. Radio
2.4.6.1.
2.4.6.2.
2.4.4.3.
2.4.6.4.
DZMM (Whole Day)
DZBB (Whole Day)
DZRH (Whole Day)
DZXL (Whole Day)
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2.4.6.5.
2.4.6.6.
2.4.4.7.
2.4.6.8.
2.4.6.9.
2.4.6.10.
2.4.6.11
2.4.6.12.
DWIZ (Whole Day)
DWXI (Whole Day)
DZRJ (Whole Day)
DZEC (Whole Day)
DZAS (Whole Day)
Inquirer Radio 990 (Whole Day)
Channel 5 Radio Station 92.3 FM (Aksyon)
DZRH (Whole Day)
Section 2.5 The CONSULTANT shall alert the BCDA via email on the
following articles:
2.5.1
2.5.2
2.5.3
2.5.4
Section 2.6
Any tri-media news, photograph, feature, supplement,
advertorial, announcements and the like about BCDA or
any of its units;
Any tri-media news, photograph, feature, supplement,
advertorial, announcement and the like linking BCDA or any
of its businesses with controversial personalities;
Any BCDA-initiated tri-media releases, supplements, bid
notices, announcements and the like. BCDA will inform the
CONSULTANT of the press-related information it released
to the media; and
Any tri-media news, photograph, feature, announcements
and the like about issues that BCDA may find relevant to its
businesses. BCDA will inform the CONSULTANT of the
issues that they would like to monitor.
The CONSULTANT shall alert the BCDA via real time text
(SMS) of an urgent news/article that needs immediate
attention and action.
Section 2.7
The CONSULTANT shall submit a monthly accomplishment
report in hard copy and CD format (2 copies each) with the
following report parameters:
2.7.1
The Monthly Accomplishment Report shall detail the pickups
of BCDA press releases.
The Monthly Accomplishment Report shall be submitted
every seventh of the month to the BCDA Corporate Office—
Central Receiving and Releasing Area.
The Monthly Accomplishment Report shall provide
aggregate information on Client, Industry, configured
according to specifications agreed between Client and the
CONSULTANT.
The Monthly Accomplishment Report shall also include
media value, article count and positive or negative news
rating, and whether BCDA was the main topic or was just
mentioned.
2.7.2
2.7.3
2.7.4
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2.7.5 The Monthly Accomplishment Report shall also include
media value and article count of issues that were monitored
for that period.
2.7.6 The Monthly Accomplishment Report shall also include
analysis of results/ charts.
3. METHODOLOGY
The prospective consultants shall be evaluated based on the
Quality-Based (QBE) evaluation.
Each consultant shall submit technical and financial proposals
simultaneously in separate sealed envelopes. The accomplishment
report that will be submitted will be part of the technical proposal.
Each consultant shall also provide the BCDA a one-week trial period
of their proposed Web-based Tri-Media Monitoring site for evaluation
purposes.
The technical proposal and the trial of the Web-based Tri-Media
Monitoring site shall be the basis in the evaluation of the consultants,
and shall be given a total weight of one hundred percent (100%).
The breakdown are as follows:
Evaluation Criteria
Weight
Min.
Score
20%
14%
20%
14%
60%
42%
Technical Proposal
a) Applicable Years of Experience of the
Consultant/Firm (20%)
b) Similar projects completed (20%)
c) One Week Trial of the Web-based System (60%)
I.
User friendliness and faithfulness to
the Scope of Work
II.
Accomplishment report
Total 100%
The minimum score of 70% for each category should be met.
70%
The consultants shall then be ranked in descending order based on
the combined numerical ratings of their technical proposals, from
which the highest rated bid will be identified.
Only the financial proposals of the consultants who meet the
minimum technical score of 70% for each category of the evaluation
criteria will be opened.
Only the financial proposal of the consultant who gets the highest
technical rating shall be opened—in their presence. Total calculated
bid prices which exceed the approved budget for the contract shall
not be considered. The name of the consultant, the quality scores
and the proposed prices shall be recorded when the financial
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proposals are opened. Negotiations shall be undertaken with the
consultant who is first in rank.
The financial proposals shall not exceed the approved budget for the
contract and shall be deemed to include the cost of all taxes, duties,
fees, levies and other charges imposed under applicable laws.
4. MINIMUM QUALIFICATIONS OF THE CONSULTANT
4.1. The CONSULTANT must have two years experience in online trimedia monitoring.
4.2. The CONSULTANT must have handled at least one (1) similar
online tri-media monitoring project for a period one (1) year.
4.3. The CONSULTANT shall be assessed based on the most favorable
compliance with the criteria.
5. MINIMUM REQUIREMENTS OF THE CONSULTANT
In addition to the Letter of Intent in which the consultant should
include the website address and password to access the tri-media
web-based system for the one-week trial, the consultant is also
required to submit the following documents to be used by BCDA as
basis for the technical evaluation.
Annex A
:
Registration certificate from Securities and
Exchange Commission (SEC) or; Registration
certificate from the Department of Trade and
Industry (DTI) for sole proprietorship
Annex B
:
Valid and current Mayor’s permit (city or
municipal)/municipal license, where the principal
place of business of the prospective bidder is
located.
Annex C
:
The consultant's 2012 Audited financial
statements, showing, among others, the
consultant's total and current assets and liabilities,
stamped "received" by the BIR or its duly
accredited and authorized institutions.
Annex D
:
Company Profile (in case of consulting firm) or
Curriculum Vitae (in case of individual consultant)
(The Profile or CV should reflect the number of
years of experience in Tri-Media Monitoring)
Annex E
:
List of similar projects handled/completed in the
past five years. Projects awarded on or after
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October 14, 2008 and completed by on or before
October 14, 2013. (Should include duration of
project).
The consultant is also required to submit their Financial Proposal in a
separate sealed envelope together with the above-mentioned
requirements/documents.
The Accomplishment/Summary of Monitoring Report (ANNEX F)
covering the one-week trial period is also required to be submitted after
the trial period.
6. SERVICES
6.1
Standard of Service
The CONSULTANT shall fulfill its obligations under the agreement
by using its technical expertise and according to the best-accepted
professional and industry standards. The CONSULTANT shall
exercise all reasonable skill, care, diligence, and prudence in the
discharge of the duties agreed to be performed and shall always
work in the best interest of BCDA. To attain these, the
CONSULTANT shall provide personnel with sufficient qualifications
and experience to ensure the full and satisfactory accomplishment of
the required services/undertakings.
The services shall be conducted by the CONSULTANT in
accordance with the instructions or directions made or to be made
by the BCDA at any time before its completion. The CONSULTANT
shall conduct regular consultation with BCDA in relation to the
undertaking of its responsibilities under the Contract Agreement.
6.2 Confidentiality Clause
The CONSULTANT shall hold and maintain confidential all materials
and information which shall come into its possession, or knowledge
in connection with the Contract or its performance, and not to make
use thereof other than for the purpose of the Contract.
After the completion or termination of the Contract, all materials,
data, proprietary information and other related documents provided
to the CONSULTANT and which have been derived in relation to
and as a consequence of the implementation of the Contract, shall
be immediately turned over to BCDA without need of demand.
The CONSULTANT undertakes that it shall make appropriate
instructions to its employees who need to have access to such
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information and materials to strictly observe the confidentiality
thereof.
The CONSULTANT shall likewise oblige the supplier/service
provider to be bound by this confidentiality.
The obligation of the CONSULTANT under this Article shall service
even after the termination of this Contract.
Any violation of this Article by the CONSULTANT shall make him
liable to BCDA for the penalty equal to ten percent (10%) of the total
consideration stipulated herein.
6.3 Contract Term
This contract shall be effective for one (1) year, from 01 November
2013.
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