ALERT!
NC Pre-KPlan and NC Pre-KKids Users
Please note due dates by each item.
A. NC Pre-KKids - There have been many changes in Contractor staff, sites, classrooms and teachers
for the NC Pre-Kindergarten 2011-2012 year. It is critical to maintain the authorized users for
your county/region. Logon names and passwords should not be shared. The status should be
changed to inactive when staff has exited your agency or those of the site/classrooms.
Please review the User Rights and Roles information found in the NCPre-KKids 2011-2012 User
Guide (page 45). Inactivate all staff as needed.
Instructions for User Administrators:
Login to NCPre-KKids
Click “Admin”
Click “Maintain User”
Click “Show Active and Inactive Users”
Click the drop down arrow beside of the “User” to see a list of all active users. Click “Not Active”
if the person no longer requires access to the systems.
Click “Save”
Repeat this process until you have reviewed all names listed for access to your county.
Please complete this process by February 17th. Print this document, complete the bottom
portion for this section and mail the document to Susan Blackard, NC Pre-K, 2201 Mail Service
Center, Raleigh, NC 27699-2201.
Please contact Susan Blackard at 919-890-7011 or susan.blackard@dhhs.nc.gov if you have any
questions.
(Enter) Contracting Agency Name
_______________________________
NC Pre-K Contract Administrator Signature
System User Certification
_________________
Date
B. NCPre-KKids - Editing the Classroom Form (Page 22 of User Guide) Question #2 NC PreK
slot reimbursement rate:_____.
As the Division plans for the 2012-13 NC Pre-K year we will be reviewing data entered into the
NC Pre-KPlan and NC Pre-KKids systems. It is important for all data in both systems to be current
and accurate at all times. Recently we reviewed the entries to Question #2 on the Classroom form
in NC Pre-KKids. The response to this question should be the amount of SFY 11-12 NCPre-K
funds that you pay the provider of services for that classroom for a filled slot in that particular
month. It should not include other funding sources or any carry forward of More at Four funds.
Our office will review the data again on February 21st. Please review your entries for all service
months through December 2011 in the NCPre-KKids system and update information as needed.
Also, continue to review this data in future months for continued accuracy.
Please contact Susan Blackard at susan.blackard@dhhs.nc.gov if you have any questions or would
like a report of the entries for your county to review.
Please complete this process by February 17th. Print this document, complete the bottom
portion for this section and mail the document to Susan Blackard, NC Pre-K, 2201 Mail Service
Center, Raleigh, NC 27699-2201.
(Enter) Contracting Agency Name
_____________________________
NC Pre-K Contract Administrator Signature
NC Pre-K funds Certification
_________________
Date
C. NC Pre-KKids – Child Form – Attendance/Disabilities (page 59 of User Guide) Question 17.
The cost (in dollars and cents) of serving this child during this reporting period paid for with
Smart Start funds.
As mentioned above, the Division is reviewing data entered into NC Pre-KPlan and NC Pre-KKids
systems. Recently we reviewed the entries to Question #17 on the Child Form – Attendance and
Disabilities. This information is needed for Public and Private Contractors. Each of following
counties have a Smart Start funded NC Pre K activity and should have amounts reported in
Question 17 for FY11-12. These are the ONLY counties that should have any amounts reported in
Question 17 for FY11-12:
Cabarrus
Carteret
Craven
Duplin
Durham
Forsyth
Franklin
Gaston
Greene
Granville
Hertford
Jones
Lenoir
Mecklenburg
Montgomery
Moore
Orange
Richmond
Rockingham
Sampson
Surry
Tyrrell
Vance
Wake
Wilkes
Wilson
The response to this question should only be the amount of Smart Start funds paid for serving this
child during the particular reporting period. Do not enter any other funding source in this field.
Our office will review the data again on February 1st. Please review your entries for all service
months through December 2011 in the NCPre-KKids system and update information as needed
Also, continue to review this data in future months for continued accuracy.
You may access your entries in NC Pre-KKids by:
Click on “Reports”
Click on “Child Data Report”
Click on “Generate”
Click on “Open Child Data Report”
Open file
Tab to the worksheet titled “Attendance”
Review “Column E”
Please complete this process by January 31. Print this document, complete the bottom portion
for this section and mail the document to Susan Blackard, NC Pre-K, 2201 Mail Service Center,
Raleigh, NC 27699-2201.
Please contact Susan Blackard at 919-890-7011 or susan.blackard@dhhs.nc.gov if you have any
questions.
(Enter) Contracting Agency Name
___________________________
NC Pre-K Contract Administrator Signature
Smart Start funds Certification
_________________
Date