Showing Leave Accruals as Liabilities
This support note is suitable for:
x
x
MYOB Accounting Plus
MYOB Premier
Many businesses want their employees’ Holiday Leave, Sick Leave and Long Service
Leave to accrue in dollar terms in their general ledger payable accounts. Using your
MYOB Accounting Plus or Premier software this can be achieved.
There are five steps to recording your leave accruals as liabilities.
•
Setting up your liability and expense accounts
•
Linking your liability or expense account to your leave wage categories
•
Displaying or printing your reports
•
Recognising you accrued liabilities using general journal entries
•
Updating your accrued liabilities using general journal entries
How do I create my liability and expense accounts?
1.
Go to Accounts command centre and select Accounts List.
2.
Click on the Liability tab.
3.
Click on New.
4.
In the Profile tab, enter an Account Number and appropriate Account Name
(e.g. Holiday Leave Accrual)
5.
Enter any optional details in the other tabs.
6.
Click OK.
7.
Repeat for any other liability accounts for other leave such as Sick Leave Accrual.
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Optional step
8.
Create expense accounts, using the steps above, giving them appropriate names
(e.g. Holiday Leave Expense). These expense accounts will be used to record the
general journal entries.
How do I link an account to my wage categories?
1.
Go to Payroll command centre and select Payroll Categories
2.
Select the Wages tab.
3.
Click on the zoom arrow beside the Holiday Pay wage category to display the
Wages Information window.
4.
Place a check mark in the Override Employees’ Wage Expense Account field.
5.
Click on the drop-down arrow
the appropriate account.
beside the Override Account field and select
Some users prefer to use the expense account, while other users prefer to use the
liability account. If you are unsure which account to choose, please refer to your
accounting advisor.
6.
Click on the Employee button and select the relevant employees.
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7.
Repeat as required for any other wage categories such as Sick Pay.
Which report do I display or print?
To print a report showing the dollar value of your leave accruals:
1.
Go to the Reports menu and choose Index to Reports.
2.
Click on the Payroll tab.
3.
Under the Entitlements heading, select Balance Detail.
4.
Click on Customise.
5.
Select the appropriate Employees.
6.
In the Advanced Filters tab, select the Period as Lifetime.
7.
In the Finishing tab, select a Sort by option – either Employee or Accrual.
8.
Click Display or Print.
A sample of the report appears below.
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How do I recognise my leave accrual liabilities for the
first time?
To recognise your liability for the first time:
1.
From the Entitlement Balance [Detail] report printed or displayed, obtain the
dollar amounts you want to record as your liability.
2.
Go to the Accounts command centre and select Record Journal Entry.
3.
Select the expense account for the leave expense and enter the dollar value of
the accrual as a debit. The tax code would normally be N-T.
4.
Select the liability account for the leave liability and enter the dollar value the
accrual as a credit. The tax code would normally be N-T.
5.
Click Record.
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How do I update my leave accrual liabilities?
To update your leave accrual liabilities:
1.
Check the current balance of your liability accounts
2.
Display or print the Entitlement Balance [Detail] report, filtered for the period
Lifetime (see section titled Which report do I display or print? above)
3.
Calculate the current dollar value of your outstanding leave accruals.
4.
Go to the Accounts command centre and select Record Journal Entry.
5.
Select the expense account for the leave expense and enter the dollar value of
the accrual. If you are increasing your liability, the amount will be a debit. If
you are decreasing your liability, the amount will be a credit. The tax code
would normally be N-T.
6.
Select the liability account for the leave liability and enter the dollar value the
accrual. If the expense amount was a debit, the liability amount will be a credit.
If the expense amount was a credit, the liability amount will be a debit. The tax
code would normally be N-T.
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Employee Purchases
This support note is suitable for:
•
MYOB Premier
•
MYOB Accounting Plus
•
MYOB AccountEdge
When an employee purchases goods or services from the business, the amount owing
can be easily deducted from their pay.
How do I setup my company datafile to record employee
purchases?
All that’s needed to setup your company datafile is a new ledger clearing account and
a new Payroll Category Deduction.
Step 1 New clearing account
A new asset clearing account with chequebook privileges is needed to convert the
employee’s purchase to a loan.
1. Click on Lists > Accounts > Assets > New.
2. Click on the Detail Account option.
3. Set the Account Type to Bank.
4. Enter the Account Number and the Account Name (Employee Purchases).
5. Click on the Details tab and set the Tax Code to N-T. If desired, enter an account
Description.
6. Click OK and return to the Command Centre.
The window on the following page shows the setup of the Employee Purchases
account.
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Step 2 Setup the Payroll Category Deduction
1. A Payroll Category Deduction is used to deduct the amount owed from the
employee’s pay.
2. Click on Lists > Payroll Categories > Deductions > New.
3. Enter the Deduction Name (Employee Purchases).
4. Enter the Employee Purchases asset account in the Linked Payable Account field.
5. Select the User Entered Amount per Pay Period option.
6. Select the No Limit option.
7. Click on Employee, place a check mark against the relevant employee then click
OK.
8. Click on Exempt and ensure that PAYG Withholdings isn’t selected, then click
OK.
9. Click OK and return to the Command Centre.
The window on the following page shows the setup of the Employee Purchases
Payroll Deduction.
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How is the sale to the employee entered?
Sales can be entered using Receive Money or Sales
Receive Money
1. Open Receive Money.
2. Click on the Deposit to Account option and enter the Employee Purchases
Account in the adjacent Account field.
3. Enter the Memo, Date and Amount.
4. In the lower portion of the window, enter the relevant Acc # (usually an income
account) and Amount, then select the relevant Tax Code.
5. Check the transaction then click Record.
6. These steps will record the income, and the amount owed by the employee will be
posted to the Employee Purchases asset account.
Sales Invoice
Before recording Invoices for the employee, you will first need to setup a Customer
Card for the employee. After creating the customer card:
1. Click on Sales.
2. Select the employee’s Customer Card.
3. Enter the sale details.
4. Click Record.
The window on the following page shows a typical Invoice sale.
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The sale will now be included with your debtors. It can be closed now or when the
employee’s paycheque is recorded (next section).
To close the Invoice:
1. From the Command Centre, Click on Sales > Receive Payments.
2. Select the employee’s Customer Card.
3. Click on the Deposit to Account option then enter the Employee Purchases
Account in the adjacent Account field.
4. Enter the Memo, Date and Amount (value of the sale - $218).
5. Enter the Amount Received against the Invoice.
6. Click Record.
The Invoice will now be closed and the amount owed by the employee will be posted
to the Employee Purchases Account.
How is the sale paid using Payroll?
Using the Employee Purchases Payroll Deduction, the employee’s pay is reduced by
the amount they owe. As the Payroll Deduction is posted to the Employee
Purchases asset account, the amount owed by the employee is also reduced.
1. Click on Payroll > Pay Employees.
2. Select the Employee’s Card.
3. Enter the paycheque details as needed.
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4. Enter the Amount owed by the employee against the Employee Purchases Payroll
Deduction; ensure the Amount is entered as a negative (-$218.00).
5. Check the transaction details then click Record.
The window below shows the Employee Purchases Payroll Deduction being used on
a paycheque.
Will this affect the employee’s PAYG Payment Summary?
Normally the deduction should not affect the employee’s payment summary.
Therefore, when at Step 4 of the Print Payment Summaries function, highlight
Gross Payments in the Payment Summary field, then ensure that the Employee
Purchases Payroll Deduction isn’t selected. This will exclude it from the PAYG
Payment Summary calculations.
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Payment Summary Tips
This support note is suitable for:
•
MYOB Accounting Plus v12 & higher
•
MYOB Premier v6 & higher
This Support Note answers frequently asked questions by MYOB users
regarding Payment Summaries.
The ATO will only accept Payment Summaries printed using MYOB
Accounting Plus version v11.0.1 or higher, MYOB Premier versions 5.0.2 or
higher, or AccountEdge v2 or higher, as there have been changes made that
make earlier versions unusable.
Please note: In order to lodge your Payment Summaries electronically with
the ATO ECI software for the 2003 - 2004 payroll year you will need to be
using MYOB Accounting Plus v12 or later, MYOB Premier v6 or later or
MYOB AccountEdge.
Before you print your Payment Summaries:
Ensure that you have entered all paycheques for the payroll year in MYOB
and that the Payroll Reports show the correct information for your
employees. Eg the Payroll Register Summary shows information found in
your employee's Payroll History window (in their card file), and these figures
are what will appear on the Payment Summaries. If the amounts showing in
the report are incorrect, you may need to check the paycheques entered for
the employee, as this is where the information comes from.
When can I print my Payment Summaries?
It is critical that you print your Payment Summaries before you start a new
Payroll Year. You can start a new Financial Year and still print the Payment
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Summaries, but once you have rolled over the payroll year, Payment
Summaries cannot be printed and payroll information for the previous year
cannot be changed.
I need to enter paycheques for the new payroll
year but cannot print my payment summaries yet.
What should I do?
To enter paycheques for the next payroll year you need to Start a New
Payroll Year. If you can't print Payment Summaries before entering your
first paycheque for the new year, make a backup of your data file once you
know that all payroll information has been entered for all employees. Store it
in a safe place on floppy disk or other external media. Make an extra backup
just in case. You can then continue working on your original data file and
even roll over the payroll year when you are sure that all payroll information
is final and correct. When you are ready to print your Payment Summaries,
restore your backup and you will be able to print them.
What employment dates are shown on the
Payment Summaries?
The Payment Summaries show the Employment Dates From: and To:. The
dates that will be used depend on the dates entered in the Employee's Payroll
Information screen (the Start Date and the Termination Date (if any)). The
following table summarises these combinations:
Employee's Card File Information
Start Date
Termination
Date
Dates that will print on Certificates
From:
To:
Current Payroll Year
Pre Payroll Year
Pre Payroll Year
Current Payroll Year
NIL
NIL
Start Date
NIL
1/7
Start Date
"Various"
1/7
NIL
NIL
Current Payroll Year
Current Payroll Year
NIL
Current Payroll Year
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NIL
Termination Date
Termination Date
"Various"
Termination Date
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Do I have to enter a Tax File Number for all of my
employee's?
MYOB requires that you enter Tax File Numbers for all employees whether
you print Payment Summaries for them or not. If you have employees who
do not have a Tax File Number, use one of these numbers provided by the
Australian Tax Office.
Payee is under 18 years of age and earns $112 or less a week: Use Tax File
Number 333 333 333
Payee is a Commonwealth Government pensioner: Use Tax File Number 444
444 444
New payee has not made a TFN Declaration, but 28 days have not passed:
Use Tax File Number 111 111 111
Payee chooses not to quote a TFN and has not claimed an exemption from
quoting a TFN or does not fit into any of the above categories: Use Tax File
Number 000 000 000
How do I use the PAYG Payment Summaries
Assistant?
1. Go to the Payroll command centre and click Print Payment
Summaries.
2. Welcome.
The first screen of the Payment Summary Assistant will be display.
The Payment Summary Assistant is designed to help you set up the
information required for completing your PAYG Payment Summaries.
Click the Plain Paper Payment Summary radio button and click Next.
(If you need to print one of the other reports, you can do so after
printing the PAYG Payment Summaries).
Plain Paper Payment Summaries
Check Your Company's Payment Summary Information.
This window displays your company's name and address, as you
entered it in the Company Information window when you set up
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Company File. This information will appear on your employees'
payment summaries, and also in the electronic file containing
payment summary information that you will provide to the Australian
Taxation Office. You can also enter your company's Trading Name if
you wish.
Once you have completed these details click Next
3. Check your Contact Information.
The Australian Taxation Office requires each business to provide
contact information for the person who processed the business's
payment summaries as well as company information. Enter your
contact information.
If you have approval from the ATO, you also specify an authorised
signatory in this window; this person's name will appear in the
"Signature of Authorised Person" area on your employees' payment
summaries.
When you're satisfied with the entries in this window, click Next.
4. Set up the Payment Summary fields.
In this step, you'll indicate which payroll categories will be reported in
each Payment Summary field that appears on your employees'
Payment Summary. You also can enter a descriptive label for each of
the fields; this label will be printed, along with the amounts for the
payroll categories you've linked to the fields.
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Use the following information to help you complete this window. (Take
care when completing this step - incorrectly marking or omitting a category
will result in erroneous amounts on the Payment Summaries. Refer to the
PAYG Payment Summary - Individual Non Business Guidelines for
information about which wages and deductions should be selected for each
field.).
Gross Salary/Wages
Click the Gross Payments box in the left column. The row will highlight.
Now, in the right hand column, select all WAGE categories that you want to
include in the Gross Payments figure on the Payment Summary. To start
with, you may select Base Hourly, Base Salary, Holiday Pay and Sick Pay.
Even if only some of your employees are linked to a certain category, select it
if any amounts for any employees have been allocated to that category.
NOTE: Ensure that you do not select any Allowances, Lump Sum Payment
categories, Deductions or Taxes at this stage. Select only the Wage type
categories.
Allowances
Click the Allowance 1 box on the left. In the right hand column, select ONE
allowance and enter the name of the allowance in the space provided for the
description. Click Allowance 2, and then select another allowance on the
right hand side and then enter the description. Repeat this for any other
allowances you may have. If you have more than 4 allowances, enter three
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of them as just described, then click Allowance 4, enter the description as
Other and select the other allowances on the right.
Lump Sum Payments
If you have paid any amounts to your employees that belong to the Lump
Sum Payments A, B, D and E boxes, you will need to select the appropriate
box on the left-hand side and click on the right hand side payroll categories
that correspond to the box. This works best when you have set up special
wage categories for these types of payments. This will help you distinguish
between the amounts that belong in the Gross Payments box and the Lump
Sum Payments boxes.
Note: Lump Sum Payment C is for any Eligible Termination Payments (ETP)
eg. cash sum on termination of employment. These payments need to be
issued on a separate ETP Payment Summary. Please contact your local
Australian Taxation Office for further information.
Lump Sum Payment E refers to amounts received for back payment of salary
or wages, which accrued more than 12 months ago.
Union Fees
If you have deducted amounts that belong in the Union Fees box on the
Payment Summary, select the box on the left, then enter the name of the
Union in the Description column and select the appropriate Union Fee
category on the right. If you have a number of unions, leave the Description
box empty and select ALL the Union Fees categories on the right hand side.
Community Development Employment Project (CDEP) Salary or Wages
CDEP payments refer to salary or wages received by persons of Aboriginal or
Torres Strait Island descent on a 'work for the dole' project within their
community.
Tax Instalments Deducted
Select the Total Tax Withheld box on the left. On the right hand side,
notice that the PAYG Withholding category is automatically selected. Do
not de select this category. If you have set up other deductions to act as tax
deductions (eg flat rate of 20% tax set up as a deduction) then also select
these.
Once you have selected all required Payroll Categories click Next.
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5. Enter Reportable Fringe Benefit
In this step, the Reportable Fringe Benefit Amount earned by the
employee during the corresponding FBT year is entered.
Employers are required to record the taxable value of fringe benefits
provided to individual employees. Where the total taxable value of
fringe benefits provided to an employee exceeds $1,000 in a FBT year,
employers will be required to report the grossed-up taxable value of
those benefits on the employee's Payment Summary for the
corresponding income year.
Enter the calculated Reported Fringe Benefit Amount in the RFBA
column. This amount is reported in whole dollar amounts.
For further information regarding reportable fringe benefits, contact
the FBT inquiry service on 13 3328, or check out the ATOassist web
site at www.ato.gov.au
6. Review Individual Payment Summaries.
In the Review Individual Payment Summaries window, you have the
chance to review each employee’s figures that will appear on the
Payment Summary. Click the arrow pointing to the employee names.
You can change the figures or descriptions given to the union fees or
allowances for the individual employees. Note that any figures that
are changed in this window will show with a asterisk (*) next to them.
Click the Recalc button if you wish to change the figure(s) back to
their original amounts.
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Once you’ve reviewed the individual Payment Summaries click on
Next. MYOB will check to be sure the entries you’ve made, match the
ATO standards, for example the system will check all employee’s have
a valid Tax File Number.
If no errors were found, the print dialog box will appear and you can
print your company's Payment Summaries. The Magnetic Media
Information form is printed as well.
You will need to complete this form and deliver it to the Australian
Taxation Office, attached to the disk containing the EMPDUPE file.
7. Save the EMPDUPE File
When you click Next, a dialog box will appear and you will be asked
to save the EMPDUPE file. The EMPDUPE file contains payroll
information for all Individual Non-Business employees, whether or
not you have selected to print Payroll Summaries for them.
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Before creating the EMPDUPE file, you should be sure that you've
printed all Payment Summaries and verified that the amounts on
these Payment Summaries are accurate.
Disks provided to the Australian Taxation Office must be on a PCformatted diskette, ZIP disk or CD-ROM.
8. Check the EMPDUPE file totals
This window provides a summary of the information that's contained
in the EMPDUPE file you've just created.
Number of Records: This will be the number of employees whose
information is contained in the EMPDUPE file (even employee’s you
chose not to print Payment Summaries for). It does not include any
employees whose Salary and Tax is equal to $0
Total Tax Withheld: This will be the total PAYG withheld for all
employees
Total Gross Payments: This includes total salary and wages for all
employees.
Important Note: The Total Gross Payments does NOT include
Allowances or Lump Sum Payments. Also, each employees Total
Gross Payments will truncate the cents (as Payment Summaries do not
include cents)
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Once you’ve reviewed the figures on this screen click the Next button.
•
That's It! You're Finished!
You've completed the process of printing your Payment Summaries
and created an EMPDUPE file for the ATO. This window displays
general instructions for providing your Payroll Summary information
to the ATO.
When you've read this information, click Finish to close the MYOB
Payroll Summary Assistant window.
Will information about all of my employees be
contained in the file sent to the ATO?
The EMPDUPE file that will be sent to the ATO will contain information for
all your employees whether you have actually printed a Payment Summary
for them or not. If you do not want to show information for certain
employees in the file, go to the Review Individual Payment Summaries
window, click on the arrow pointing to the employee's name and zero out
all figures shown.
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Can MYOB Print Continuous Feed Payment
Summaries?
MYOB Accounting Plus version v11 and higher, MYOB Premier version v5
and higher do not support continuous feed Payment Summaries.
Need more information?
You contact the Australian Taxation Office on Ph 132866 or visit the MYOB
Internet site www.myob.com.au/support/notes for additional information.
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Incorrect Super Calculations
This support note is suitable for:
• MYOB Accounting Plus
• MYOB Premier Accounting
• MYOB Account Edge
The Payroll function calculates the amount of SGC superannuation you need to pay
on behalf of your employees. However, on occasions the figure calculated might
appear to be incorrect or in fact, not even calculate at all. The following information
informs you of the areas you need to check.
How can I check that the superannuation category is
set up correctly?
1 Go to the Payroll command centre and click on
Payroll Categories.
2 Select the Expenses tab and click on the arrow next to the Superannuation
expense name. Generally, it should be set up as follows:
3 Click on the Employee button and make sure the relevant employees have a
cross/tick beside their name.
4 Click on the Exempt button and make sure only the appropriate categories have
been made exempt. If you do not want superannuation to calculate on a
particular wage category, place a cross/tick beside it.
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5 When the category is set up correctly, go into Write Paycheques to test whether
this category is working or not. The date of the paycheque needs to be the 1st of
the following month because no paycheques will have been written in that month
as yet. In this way, any prior pays will not influence superannuation calculations.
Superannuation is setup correctly now. However, how
can I check to see if it was setup correctly previously?
1 Go to Reports>Index to Reports>Payroll.
2 Highlight the Payroll Register (Detail) report and click on the
Filters button.
3 Select the All Employees radio button and choose Year-To-Date as the period.
4 Click on OK and then click Display. Check that the superannuation calculation
for each employee is correct.
The previous superannuation calculations have not
been correct. How can I fix incorrect superannuation
calculations from prior months?
If there are only a few incorrect paycheques, you should delete or reverse them and
re-enter them correctly. If the cheques have been reconciled previously, make sure
that after you delete or reverse them you reconcile the bank account again.
If there are many incorrect cheques, it might be easier to enter correcting entries.
You will need to enter a $0 paycheque (i.e. VOID) for each employee for each
COMPLETE month whereby the superannuation calculation has been incorrect.
1 Enter the cheque number as 'SuperAdj' or something similar so that it will not
interrupt your normal cheque numbers. The date needs to be entered as at the last
day of the month.
2 Enter wage amounts as zero. Zero out any sick leave or holiday leave accruals so
that the employee does not accrue any extra hours.
Your MYOB accounting software will calculate the amount of superannuation
needed to adjust your employees to the new correct amount. These cheques will
appear as VOID in your accounts.
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3 As these cheque amounts are for $0, simply click them as presented when
reconciling your bank account and they will no longer be displayed. This will also
correct the amounts in your superannuation expense and liability accounts.
It is an employee’s first paycheque of the month but
no superannuation is being calculated on their pay.
What could be a possible reason for this?
If the amount earned by an employee for the month is less than $450, no
superannuation is calculated. This is because in the Employer Expense Information
window for SGC Superannuation, the Minimum Wage Threshold per Month field is
usually set to $450. However, when the employee receives their next pay in the
month and their gross amount earned for the month is greater than $450,
superannuation will be calculated on the total gross amount of wages/salary for the
month so far. That is, MYOB will ‘catch up’ on the superannuation amount because
total gross wages/salary for the month are now greater than $450.
To check whether this is the case, go into Write Paycheques. Make the date of the
paycheque the 1st of the following month because no paycheques will have been
written in that month as yet. In this way, any prior pays will not influence
superannuation calculations. Make the gross pay greater than $450 and see if the
superannuation is calculated.
The Payroll History in an employee’s card shows that
some superannuation has already been calculated. Will
this affect the calculation of superannuation?
Yes. If the superannuation history for an employee has been previously adjusted, your
MYOB accounting software will calculate less/more superannuation to ensure that the
amount being calculated is 9% of the gross amount of salary/wages. To check this:
1 Go to the Card File command centre and click on
Cards List.
2 Select the Employee tab and click on the arrow beside one of the employees
whose superannuation is not calculating correctly.
3 Click on the Payroll Details tab.
4 Click on the History button and view the amount allocated to superannuation for
the month. For example, an employee earned $1000 for the month, but the
superannuation calculated on the current paycheque is $30, not $90 ($1,000 x
9%). When you check the Pay history for the employee, you see that $50 has
already been allocated to superannuation. As such, only $40 is calculated on the
employee’s paycheque to bring the total superannuation amount to $90.
I think that superannuation is not calculating correctly
because there is something wrong with my data file.
What should I do?
Check that your data file is not corrupt by going to the File Menu and selecting
Verify Data File. The program will then check your file for any errors. If it finds an
error you will need to optimize the data file and then verify it again. If the error
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persists, you will need to restore a backup of your data file that verifies OK. If the
verification and optimization doesn't find any errors, contact Technical Support for
further help.
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Entering Negative Paycheques
This support note is suitable for:
•
MYOB Accounting Plus
•
MYOB Premier
•
MYOB AccountEdge
From time to time, it may be necessary to enter a negative paycheque. For example,
an employee may have been overpaid and has refunded the overpayment.
The following steps are required to enter a negative paycheque.
1
Enter a paycheque with opposite values of the amounts you wish to enter on
the negative paycheque
2
Reverse the paycheque
3
Delete the original paycheque
In the example below, in addition to her ordinary pay, Mary Jones has been overpaid
by 40 hours holiday pay.
The amounts that need to be adjusted are:
•
Holiday Pay to be reduced by $660
•
PAYG Withholding withheld to be reduced by $117
•
Holiday Leave Accrual to be reduced 3.077 hours
•
Sick Leave Accrual to be reduced by 1.231 hours
•
SGC Superannuation to be reduced by $59.40
Step 1 Enter a paycheque with the opposite values of the amounts you wish to enter
on the negative paycheque
When entering the paycheque, enter the amounts as if you were actually paying the
employee. You will need to take into account how much extra tax and employee
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deductions have been deducted in error, as well as any superannuation and leave that
have been accrued in error.
Step 2 Reverse the paycheque entered in Step 1
To reverse the paycheque, you need to have your Security preference set to
Transactions CAN’T be Changed. They Must be Reversed.
To access the preferences, go to the Setup menu, choose Preferences and select
Security.
To reverse the paycheque:
1
Go to the Transaction Journal and click the zoom arrow. The paycheque will
be displayed.
2
Go to the Edit menu and select Reverse Transaction.
3
Record the reversal
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The reversed paycheque will look like this:
The amounts shown at this step should be the values that you originally wanted to
enter as a negative paycheque.
Step 3 Delete the paycheque entered in Step 1
To delete the paycheque:
1
Change your Security preferences to untick the option Transactions CAN’T
be Changed. They Must be Reversed.
2
Go to the Transaction Journal and click the zoom arrow. The paycheque will
be displayed.
3
Go to the Edit menu and select Delete Transaction. There is no warning at
this point. Ensure you have the correct paycheque displayed.
You should be left with a deposit to your bank account for the amount that was
repaid.
This will also have corrected the employee’s payroll history and general ledger
account balances.
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Salary Sacrifice Superannuation
(Fixed Amount) - Superannuation
Enhancement Releases
This Support Note is suitable for:
•
MYOB Premier 7.5 and higher
•
MYOB Accounting Plus 13.5 and higher
This support note outlines the method of calculating salary
sacrifice superannuation in the superannuation enhancement updates
to your MYOB software, specifically, deducting a fixed amount of
salary sacrifice superannuation from an employee's pay. This has
become a more automated and simple procedure with the latest
releases of MYOB software.
How do I setup Salary Sacrifice Superannuation of
a fixed amount for an employee?
In the following example, the employee, H.E. PennyPacker (who is
paid on a monthly basis), has a salary of $50,000 per annum, but
has elected to sacrifice $400 per month, equivalent to $4,800 per
annum. Note: The same method applies for employees set up as
hourly employees.
Step 1 - Set up a Superannuation category titled 'Salary
Sacrifice'.
1. Go to the Payroll Command Centre
2. Click on Payroll Categories in the flow chart
3. Click the Superannuation tab
4. Click New
5. Call the new Superannuation category 'Salary Sacrifice' You may
wish to add
the employee's name to this e.g. 'Salary
Sacrifice - PennyPacker'
6. Select a suitable Linked Payable Account such as Superannuation
Payable
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7. Select the Contribution Type as 'Salary Sacrifice (deduction)'
8. Set the Calculation Basis to 'Equals $400 Dollars per Month'
9. Click on the Employee button and select the appropriate employee
for this new deduction, in this example H.E. PennyPacker.
Step 2 -Pay the employee
1. Go to the Payroll Command Centre
2. Click on Pay Employees in the flow chart
3. Select the relevant employee from the Employee drop down list,
in this case H.E. PennyPacker
4. Enter the Cheque No., Payment Date and Pay Period Ending date
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Notice that the Salary Sacrifice amount automatically appears as a
deduction in the paycheque. Because superannuation salary
sacrifice amounts are not generally subject to PAYG Withholding
tax, the MYOB Superannuation Enhancement releases will
automatically adjust the amount of PAYG tax withheld so that the
salary sacrificed amount (in this case $400 per month) is exempt
from PAYG withholding tax. This will reduce the amount of PAYG
tax withheld from the employee's pay.
The Superannuation Guarantee (SGC) amount is also shown on the
paycheque, calculated as 9% of the Base Salary Amount, in this
case $4,166.67 x 9% = $375.
How do I set up my Payment Summaries?
Contact the ATO or your accountant as to whether the gross amount
of wages (i.e. before deducting salary sacrifice) or net amount
(gross wages net of salary sacrifice) needs to be shown in the
Gross Payments field on the Payment Summaries.
If you need to show the gross amount, then select the Base Salary
or Base Hourly wage category in Gross Payments at Step 4 of the
Payment Summary Assistant. Otherwise, select both Base
Salary/Base Hourly and the Salary Sacrifice categories, and the
net amount will be shown.
What if I do not wish to calculate the
Superannuation Guarantee on the salary sacrifice
superannuation portion of the employee's salary?
In this case the Superannuation Guarantee (expense) Payroll
Category will need to be modified by using the new Exclusions
field. For example, H.E. PennyPacker's employer does not wish to
calculate the superannuation guarantee on the $400 that he salary
sacrifices each month.
1. Go to the Payroll command centre
2. Click on Payroll Categories in the flow chart
3. Select the Superannuation tab
4. Click on the New button
5. In the Superannuation Name field, type 'Super Guarantee
Excluding Salary Sacrifice' or similar. You may also wish to
incorporate the employee's name.
6. Select the appropriate accounts at Linked Expense Account and
Linked Payable Account e.g. Superannuation Expense and
Superannuation Payable.
7. Select the Contribution Type as 'Superannuation Guarantee
(expense)'
8. Set the Calculation Basis to 'Equals 9% Percent of Gross Wages'
9. Type $400 in the field for 'Exclusions: Exclude the first $x.xx
of eligible wages from calculations'. **Note 1: This exclusion
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field requires a per pay period figure to be entered.
**Additional Note: In Premier 7.5, Accounting Plus 13.5 and
Premier Enterprise 1, this field requires a monthly figure. If
this superannuation category is being created for employees who
are paid weekly or fortnightly etc., you will need to manually
calculate the monthly equivalent salary sacrifice superannuation
amount for this field.
10. Set the Limit to 'No Limit' if there is no upper limit to the
amount of superannuation payable under this category
11. Set the Threshold to the appropriate amount of minimum
monthly wages before superannuation calculates under this
category. Currently this is $450.
12. Click on the Employee button and select the relevant employee
that you wish to apply the Superannuation Guarantee category to.
13. Click on the Exempt button and tick any wage categories that
you do not want superannuation to calculate on.
Note: Any employees that are selected here should be deselected
from any other SGC expense type that no longer applies e.g. the
standard Super Guarantee expense of 9% of Gross Wages.
In the case of PennyPacker, the Superannuation Guarantee will now
only calculate on the Base Salary net of salary sacrifice
superannuation, i.e. $3,766.67 x 9% = $339.
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Salary Sacrifice Superannuation
(Fixed %) - Superannuation
Enhancement Releases
This Support Note is suitable for:
•
MYOB Accounting Plus 13.5 and higher
•
MYOB Premier 7.5 and higher
This support note outlines the method of calculating salary
sacrifice superannuation in the superannuation enhancement updates
to your MYOB software, specifically, deducting a fixed percentage
amount of salary sacrifice superannuation from an employee's pay.
This has become a more automated and simple procedure with the
latest releases of MYOB software.
How do I setup Salary Sacrifice Superannuation as
a fixed percentage of Gross Wages for an employee?
In the following example, employee Carl Spackler has elected to
salary sacrifice 10% of his monthly wage to superannuation. Note:
The same method applies for employees set up as salaried
employees.
Step 1
wages
- Create a Superannuation Category for the sacrificed
1. Go to the Payroll Command Centre
2. Click on Payroll Categories in the flow chart
3. Click the Superannuation tab
4. Click New
5. In the Superannuation Name field, type 'Salary Sacrifice 10%' or
similar
6. Select a suitable Linked payable Account such as Superannuation
Payable
7. Select the Contribution Type as 'Salary Sacrifice (deduction)'
8. Set the Calculation Basis to 'Equals 10% Percent of Gross Wages'
9. Click on the Employee button and select the appropriate employee
for this new deduction, in this example Carl Spackler
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10. Click on the Exempt button and tick any Wage Categories that
you do not wish to be included in the Salary Sacrifice 10%
amount
Step - 2
Pay the employee
1. Go to the Payroll Command Centre
2. Click on Pay Employees in the flow chart
3. Select the relevant employee from the Employee drop down list,
in this case Carl Spackler
4. Enter the Cheque No., Payment Date and Pay Period Ending date
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Notice that the salary sacrifice amount ($3466.66 gross wages x
10% = $346.67) automatically appears as a deduction in the
paycheque. Because superannuation salary sacrifice amounts are
not generally subject to PAYG Withholding tax, the MYOB
Superannuation Enhancement releases will automatically adjust the
amount of PAYG tax withheld so that the wage amount sacrificed (in
this case $346.67 for the month) is exempt from PAYG Withholding
tax. This will reduce the amount of PAYG tax withheld from the
employee's pay.
The Superannuation Guarantee (SGC) amount is also shown on the
paycheque, calculated as 9% of the Base Hourly amount, in this
case $3,466.66 x 9% = $312.
What if I do not wish to calculate the
Superannuation Guarantee on the salary sacrifice
superannuation portion of the employee's wage?
In this case the Superannuation Guarantee expense Payroll Category
will need to be modified by using the new Exclusions field. For
example, Carl Spackler's employer does not wish to calculate the
superannuation guarantee on the 10% of his gross wage that he
salary sacrifices each month.
Create a Superannuation Guarantee Expense category that excludes
the salary sacrifice superannuation amount
1. Go to the Payroll command centre
2. Click on Payroll Categories in the flow chart
3. Select the Superannuation tab
4. Click on the New button
5. In the Superannuation Name field, type 'Super Guarantee Employee's name' or similar
6. Select the appropriate accounts at Linked Expense Account and
Linked Payable Account e.g. Superannuation Expense and
Superannuation Payable.
7. Select the Contribution Type as 'Superannuation Guarantee
(expense)'
8. Set the Calculation Basis to 'Equals 9% Percent of Gross Wages'
9. Type $346.67 (10% of Gross Wages) in the field for 'Exclusions:
Exclude the first $x.xx of eligible wages from calculations'
**Note: This exclusion field requires a per pay period figure to
be entered. **Additional note: In Premier 7.5, Accounting Plus
13.5 and Premier Enterprise 1, this field requires a monthly
figure. If this superannuation category is being created for
employees who are paid weekly or fortnightly etc., you will need
to manually calculate the monthly equivalent salary sacrifice
superannuation amount for this field.
10. Set the Limit to 'No Limit' if there is no upper limit to the
amount of superannuation payable under this category
11. Set the Threshold to the appropriate amount of minimum
monthly wages before superannuation calculates under this
category. Currently this is $450.
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12. Click on the Employee button and select the relevant employee
that you wish to apply the Superannuation Guarantee category to.
13. Click on the Exempt button and tick any wage categories that
you do not want the Superannuation Guarantee expense category to
calculate on.
The Superannuation Guarantee will now only calculate on the Base
Hourly payment amount net of salary sacrifice superannuation, i.e.
$3119.99 x 9% = $280.80.
Note: Any employees that are selected here should be deselected
from any other SGC expense type that no longer applies e.g. the
standard Super Guarantee expense of 9% of Gross Wages.
How do I set up my Payment Summaries?
Contact the ATO or your accountant as to whether the gross amount
of wages (i.e. before deducting salary sacrifice) or net amount
(gross wages net of salary sacrifice) needs to be shown in the
Gross Payments field on the Payment Summaries.
If you need to show the net amount, select the Salary Sacrifice
10% deduction category in Gross Payments at Step 4 of the Payment
Summary Assistant. Otherwise, do not select this category and the
gross amount will be shown.
What if my hourly employees earn a different
amount each pay period and I don't wish to
calculate the Superannuation Guarantee on the
salary sacrifice superannuation portion of the
employee's wage?
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In this situation, two new wage categories need to be set up to
replace the Base Hourly category. They will split the wage
between the sacrificed amount and the net amount being paid to the
employee. The new Exclusions field outlined on pages 3-4 cannot
be used because the employee's wages vary from pay period to pay
period, and so therefore would the amount needed to be excluded
from SGC calculations. However if the wage is split, the salary
sacrifice portion can be excluded from SGC.
In this example, the employee earns $20 per hour, is paid on a
monthly basis, and wants to sacrifice 10% of their hourly rate
each pay.
Step - 1
Setup Base Hourly 90% Wages category
This category is created to calculate the 90% of the wages that is
assessable income for taxation purposes.
1. Go to the Payroll command centre
2. Click on Payroll Categories in the flow chart
3. Click on the Wages tab
4. Click New
5. Call the Wages Name 'Base Hourly 90%'
6. Choose the Type of Wages as Hourly
7. Set the Pay Rate to 'Regular Rate Multiplied by 0.9000'
8. Click the Employee button and apply the category to the employee
Step - 2
Setup Base Hourly 10% Wages category
This category is created to calculate the 10% of the wages that
the employee is sacrificing.
1. Go to the Payroll command centre
2. Click on Payroll Categories in the flow chart
3. Click on the Wages tab
4. Click New
5. Call the Wages Name 'Base Hourly 10%'
6. Choose the Type of Wages as Hourly
7. Set the Pay Rate to 'Regular Rate Multiplied by 0.1000'
8. Click the Employee button and apply the category to the employee
Step - 3
Setup Salary Sacrifice Superannuation Deduction
This category is created to deduct back out of the employee's pay
the salary sacrifice superannuation amount.
1. Go to the Payroll command centre
2. Click on Payroll Categories in the flow chart
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3. Click on the Superannuation tab
4. Click New
5. Make the Superannuation Name 'Salary Sacrifice 10%' or similar
6. Choose a suitable Linked Payable Account such as Superannuation
Payable
7. Select the Contribution Type as 'Salary Sacrifice (deduction)'
8. Set the Calculation Basis to 'Equals 10% Percent of Gross Wages'
9. Click on the Employee button and select the appropriate employee
for this new deduction, in this example Tony D'Annunzio
10. Click on the Exempt button and tick any Wage Categories that
you do not wish to be included in the Salary Sacrifice 10%
amount
Step - 4 Exempt the Superannuation Guarantee from calculating on
the Base Hourly
10% Wages Category
In order to exempt the Superannuation Guarantee from calculating
on the salary sacrifice amount, follow these steps:
1. Go to the Payroll Command Centre
2. Click on Payroll Categories in the flow chart
3. Click the Superannuation tab
4. Click on the zoom arrow next to the Superannuation Guarantee
(expense) category applicable to this employee
5. Click on the Exempt button at the bottom of the Superannuation
Information window
6. Put a tick against the Base Hourly 10% Wage Category to make it
exempt from SGC
Step - 5
Pay the Employee
You will notice that the new wage categories will show as well as
the Base Hourly category. The two new categories will be used
instead of the standard Base Hourly one. Zero the hours in Base
Hourly (since you cannot deselect Base Hourly for an employee).
Allocate the total hours the employee has worked to both new wage
categories. This will correctly calculate the total amount of
gross wages that is to be paid to the employee and the amount
sacrificed will be deducted before PAYG Withholding tax is
calculated.
The Superannuation Guarantee will only calculate on the gross
amount of wages less the salary sacrifice amount i.e. $1,440.00 x
9% = $129.60.
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Notes
• If any Entitlements are currently set to calculate as a
percentage of Gross Hours, ensure that the Base Hourly 10% wage
category has been exempted under the Exempt button in the
Entitlement's Information window. If the entitlements are userentered amounts, or set hours per pay period/month/year it will
not be necessary to amend them.
• If the employee above takes eight hours of annual leave for the
month, the hours would be entered as follows:
1. 8 hours of Holiday Pay
2. 72 hours of Base Hourly 90%
3. 72 hours of Base Hourly 10%
N.B. This assumes that the salary sacrifice does not apply to
holiday pay amounts paid. If this is required set up two holiday
pay categories as shown above for the base hourly categories.
How do I set up my Payment Summaries?
Contact the ATO or your accountant as to whether the gross amount
of wages (i.e. before deducting salary sacrifice) or net amount
(gross wages net of salary sacrifice) needs to be shown in the
Gross Payments field on the Payment Summaries.
If you need to show the gross amount, then select the Base Hourly
10% wages category in Gross Payments at Step 4 of the Payment
Summary Assistant. Otherwise, do not select the wage or deduction
category and the net amount will be shown.
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Changes to Superannuation Reporting
This support note is suitable for:• MYOB Accounting Plus v13 (and earlier versions)
• MYOB Premier v7 (and earlier versions)
The ATO have introduced changes to the way employers remit and report on their
employees' superannuation contributions.
In the past, the frequency of superannuation payments has not been regulated,
meaning employers could pay their employees' superannuation contributions in one
lump sum at the end of the year if they chose.
From 1 July 2003, employers will be required to pay their employees' superannuation
contribution into their super fund at least quarterly.
As an employer what do I need to do to comply with the
Quarterly Superannuation Guarantee?
Ł Calculate an amount equal to 9% of each of their eligible employees’ earnings.
Generally eligible employees are those who are paid at least $450 per month.
Ł Pay this amount to a complying superannuation provider at least every quarter.
Ł Report details of the contributions to employees in writing at least once each
quarter.
Ł Keep a record of all contributions made.
Ł Keep a record of when, what and how you reported contributions to your
employees.
For further detailed information about the requirements set by the ATO simply visit
the Tax Office web site at www.ato.gov.au/super.
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When am I required to report superannuation
contributions to my employees?
Employers must report within 30 days of making the final contribution for the
quarter.
Superannuation
guarantee quarter
Cut-off date for
superannuation
guarantee contributions
Report details of
contribution to
employees
1 July – 30 September
28 October
27 November
1 October – 31 December
28 January
27 February
1 January – 31 March
28 April
27 May
1 April – 30 June
28 July
27 August
What information do I need to report to my employees?
The written information you need to report to your employees include:• The amount of contributions made
• The name of the superannuation provider (The providers name listed should be
the name that would appear in the phone book).
Additional information to provide if possible:• The superannuation provider’s contact phone number.
• The employee’s account or membership number.
How do I report this information to my employees?
There is no specific format for the written report. Some examples of how employers
can report to their employees are:• A letter to the employee signed and dated by the employer, or another person
authorised to sign on your behalf.
• You may email the details to your employees.
• Include the details on the employee Pay Slip.
• If available, a copy of a receipt for contributions from the superannuation
provider.
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How do I retrieve this information from my MYOB
Company File?
MYOB Accounting Plus and MYOB Premier have a Superannuation Remittance
Report available to assist you in retrieving the relevant information. This report is
located under the Payroll Tab in the Index to Reports screen.
If you have setup MYOB to automatically calculate the superannuation on your
employee’s pay run, through the Expenses Pay Category section then the
Superannuation Remittance Report will display the contribution required to be
forwarded to the super fund for each employee.
You will then be able to transpose the figures from the superannuation remittance to
the reporting format you have chosen to provide to your employees.
Important Note: If you are paying additional superannuation on behalf of your
employees or have some employees on salary sacrifice you will need to print
additional reports to obtain these figures. The Payroll Category Transaction report is
one report you could use to extract these figures.
Can I simply give my employee’s a copy of the
Superannuation Remittance report?
The Superannuation Remittance Report will include the totals for all employees, it
cannot be customised to print the employees details separately. This report also, does
not include the superannuation provider’s phone number or the employee’s account
or membership number. You can, however send this report to Excel by clicking on
the Send To button and then select Excel, from within Excel you will be able to make
the necessary changes.
In the Superannuation Enhancement Release there is a new Superannuation Accrual
By Employee Report, which can be set to print a separate page for each employee
and will include the Employee Name, Superannuation Fund Name, Employee
Membership # and contribution details.
Quick Tips
Emailing Contribution Details
If you would like to email this information to your employees you can utilise the
email option from within the employee card. To do this:• Go to Card File and click on Cards List.
• Click on the Employee tab.
• Select the employee you require.
• The Profile tab should automatically be selected.
• Click the Email button located at the lower left corner of the screen.
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• If you have previously entered the employee’s email address in the Email field on
their card, this address will automatically default to the Email Address field.
• Enter the details in the Subject and Message fields.
Note: To use this automatic link to your email program you need to have a MAPI
compliant email program. For further details or troubleshooting tips about emailing
directly from MYOB please refer to support note 1485 “Email Troubleshooting”.
Including Contribution Details on employee’s Pay Slips
You can include the superannuation contribution details on your employees Pay Slip.
MYOB Premier and MYOB Accounting Plus has a Notes section in the Employee Card
which can be printed on their Pay Slips.
• Go to Card File and click on Cards List.
• Click on the Employee tab.
• Select the employee you require.
• Click on the Card Details tab.
• Enter the required details in the Notes field.
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You will need to customise the Pay Slip to include the Notes field. To do this:• Go to the Payroll module on the Command Centre.
• Click on Print Pay Cheques.
• Ensure the ‘Select Form for Cheque’ field displays your Pay Slip.
• Click the customise button.
• The ‘Notes from Card’ field is Inactive by default and is located on the right side
of the screen. (Note: Inactive fields are greyed out).
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• To make the field active, double click on it.
• The ‘Field Information’ window will be displayed.
• Click the tick box next to ‘Field is Active’.
• You will also need to adjust the Field Size to ensure none of the content included
in the Notes field on the card is cut off from printing.
• Click the OK button.
• The field will now be in bold font and the size of the field should be larger.
• You now need to move the field onto the Pay Slip (to the left of the paper
outline)
To move the field you click and keep down the mouse cursor on the field, the
cursor changes to a hand icon. You can now MOVE the field. Note: In Windows
versions, if you move the field too far in one go, the field will return to its original
position, you should move it a small amount at a time. Alternatively, double click
the field you want to move and type in the Field Location co-ordinates.
• Once you have finished customising the Pay Slip click on Save Form button.
For further detailed information about customising Pay Slips or forms within MYOB
refer to support note 1470 “Customising Forms”.
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Changes to Superannuation Reporting
This support note is suitable for:• MYOB AccountEdge v3 (and earlier versions)
The ATO have introduced changes to the way employers remit and report on their
employees' superannuation contributions.
In the past, the frequency of superannuation payments has not been regulated,
meaning employers could pay their employees' superannuation contributions in one
lump sum at the end of the year if they chose.
From 1 July 2003, employers will be required to pay their employees' superannuation
contribution into their super fund at least quarterly.
As an employer what do I need to do to comply with the
Quarterly Superannuation Guarantee?
Ł Calculate an amount equal to 9% of each of their eligible employees’ earnings.
Generally eligible employees are those who are paid at least $450 per month.
Ł Pay this amount to a complying superannuation provider at least every quarter.
Ł Report details of the contributions to employees in writing at least once each
quarter.
Ł Keep a record of all contributions made.
Ł Keep a record of when, what and how you reported contributions to your
employees.
For further detailed information about the requirements set by the ATO simply visit
the Tax Office web site at www.ato.gov.au/super.
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When am I required to report superannuation
contributions to my employees?
Employers must report within 30 days of making the final contribution for the
quarter.
Superannuation
guarantee quarter
Cut-off date for
superannuation
guarantee contributions
Report details of
contribution to
employees
1 July – 30 September
28 October
27 November
1 October – 31 December
28 January
27 February
1 January – 31 March
28 April
27 May
1 April – 30 June
28 July
27 August
What information do I need to report to my employees?
The written information you need to report to your employees include:• The amount of contributions made
• The name of the superannuation provider (The providers name listed should be
the name that would appear in the phone book).
Additional information to provide if possible:• The superannuation provider’s contact phone number.
• The employee’s account or membership number.
How do I report this information to my employees?
There is no specific format for the written report. Some examples of how employers
can report to their employees are:• A letter to the employee signed and dated by the employer, or another person
authorised to sign on your behalf.
• You may email the details to your employees.
• Include the details on the employee Pay Slip.
• If available, a copy of a receipt for contributions from the superannuation
provider.
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How do I retrieve this information from my MYOB
Company File?
MYOB AccountEdge has a Superannuation Remittance Report available to assist
you in retrieving the relevant information. This report is located under the Payroll
Tab in the Index to Reports screen.
If you have setup MYOB to automatically calculate the superannuation on your
employee’s pay run, through the Expenses Pay Category section then the
Superannuation Remittance Report will display the contribution required to be
forwarded to the super fund for each employee.
You will then be able to transpose the figures from the superannuation remittance to
the reporting format you have chosen to provide to your employees.
Important Note: If you are paying additional superannuation on behalf of your
employees or have some employees on salary sacrifice you will need to print
additional reports to obtain these figures. The Payroll Category Transaction report is
one report you could use to extract these figures.
Can I simply give my employee’s a copy of the
Superannuation Remittance report?
The Superannuation Remittance Report will include the totals for all employees, it
cannot be customised to print the employees details separately. This report also, does
not include the superannuation provider’s phone number or the employee’s account
or membership number. You can, however send this report to Excel by clicking on
the Send To button and then select Excel, from within Excel you will be able to make
the necessary changes.
Quick Tips
Emailing Contribution Details
If you would like to email this information to your employees you can utilise the
email option from within the employee card. To do this:• Go to Card File and click on Cards List.
• Click on the Employee tab.
• Select the employee you require.
• The Profile tab should automatically be selected.
• Click the Email button located at the lower left corner of the screen.
• If you have previously entered the employee’s email address in the Email field on
their card, this address will automatically default to the Email Address field.
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• Enter the details in the Subject and Message fields.
Note: To use this automatic link to your email program you need to have a MAPI
compliant email program. For further details or troubleshooting tips about emailing
directly from MYOB please refer to support note 1485 “Email Troubleshooting”.
Including Contribution Details on employee’s Pay Slips
You can include the superannuation contribution details on your employees Pay Slip.
MYOB AccountEdge has a Notes section in the Employee Card, which can be printed
on their Pay Slips.
• Go to Card File and click on Cards List.
• Click on the Employee tab.
• Select the employee you require.
• Click on the Card Details tab.
• Enter the required details in the Notes field.
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You will need to customise the Pay Slip to include the Notes field. To do this:• Go to the Payroll module on the Command Centre.
• Click on Print Pay Cheques.
• Ensure the ‘Select Form for Cheque’ field displays your Pay Slip.
• Click the customise button.
• The ‘Notes from Card’ field is Inactive by default and is located on the right side
of the screen. (Note: Inactive fields are greyed out).
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• To make the field active, double click on it.
• The ‘Field Information’ window will be displayed.
• Click the radio button next to ‘Active’.
• You will also need to adjust the Field Size to ensure none of the content included
in the Notes field on the card is cut off from printing.
• Click the OK button.
• The field will now be in bold font and the size of the field should be larger.
• You now need to move the field onto the Pay Slip (to the left of the paper
outline)
To move the field you click and keep down the mouse cursor on the field, the
cursor changes to a hand icon. You can now MOVE the field. Alternatively,
double click the field you want to move and type in the Field Location coordinates.
• Once you have finished customising the Pay Slip click on Save Form button.
For further detailed information about customising Pay Slips or forms within MYOB
refer to support note 1470 “Customising Forms”.
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Multiple Superannuation Funds for
Employees
This Support Note is suitable for:
•
MYOB Accounting Plus 13.5 and higher
•
MYOB Premier 7.5 and higher
This support note outlines a method of paying Superannuation Guarantee
Contributions (SGC) on behalf of employees to one particular superannuation fund
and Salary Sacrifice Superannuation to a different superannuation fund.
How is an Employee's Pay Split Between Multiple
Superannuation Funds?
Recording and paying Superannuation contributions to multiple superannuation
funds for employees is achieved by setting up an employee card for each of their
funds. The SGC and Salary Sacrifice Superannuation amounts applicable for the pay
period are then split between pays for each card, and therefore between the two
funds. The contributions will also then be reported as split between the multiple
funds for easy identification and payment.
How Do I Setup My Data File To Split An Employee's
Superannuation Between Multiple Superannuation Funds?
Only one superannuation fund can be specified for each employee card. Therefore,
an employee will require a separate card for each of their superannuation funds.
Assuming Steve James wants his SGC and Salary Sacrifice Superannuation split
between two different super funds, he will need to have two employee cards set up
for him; each employee card can then be linked to a different Superannuation fund.
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Setting up the employee's cards
If the employee is an existing employee, one of the two superannuation funds will
need to be linked to their existing card. This is done through Card File > Cards List
> Employee > Click on the zoom arrow for the employee > Payroll Details tab >
Superannuation. In this area of the card a Superannuation Fund can be selected
and an Employee Membership # (of the fund) entered. This card, which would
normally have the entire employee information entered against it, will be referred to
as the Primary card.
A second employee card will then need to be created for Steve James. To create a new
card:
1. Click on Card File > Cards List > New
2. Click on the Profile tab and enter the employee's details. When entering the
employee's name, change it slightly so this card can be identified in the Pay
Employees selection list. For example, the second card in this case could be
named “Steve R James”.
Note: Many superannuation funds require the name of the employee to be clearly
and easily identifiable for matching contributions made for the employee. By putting
a middle initial for the second of Steve James’s cards, we have two cards with
different yet easily identifiable names.
3. Click on the Payroll Details tab, then on Superannuation >
4. Select the second Superannuation Fund from the drop down list. If you need to
create a new fund, you can do this from the Lists menu > Superannuation Funds
> click on the New button
5. Enter an Employee Membership # of the superannuation fund
6. Click OK to close the card. This card will be referred to as the employee's
Secondary card
Note: If you are setting up a new employee, you will need a new card for each
superannuation fund. The Primary card (Steve James) will need to have the entire
employee card details entered so that the employee can be paid correctly through Pay
Employees.
How do I setup the new Superannuation Categories that I
need to link to the two Employee Cards?
We will need to create two Superannuation categories, one for the SGC amounts and
another for the Salary Sacrifice Superannuation amounts. (If there is already an SGC
category setup, you can simply use this category; you do not need to create a new
one)
In summary, we will need to create the following payroll categories:
Steve James (Primary Card)
Steve R James (Secondary Card)
SGC – Superannuation type
Salary Sacrifice wage split - Wages type
Salary Sacrifice Split – Deduction type
Salary Sacrifice - Superannuation type
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Create the Superannuation Guarantee Contributions (SGC) category
1. Click on Payroll
2. Click on Payroll Categories
3. Select the Superannuation tab
4. Click on New
5. In Superannuation Name, enter “Superannuation Guarantee” or similar
6. In Linked Expense Account and Linked Payable Account select relevant
accounts such as “Superannuation Expense” and “Superannuation Payable”
7. Select the Contribution Type as “Superannuation Guarantee (expense)”
8. Set the Calculation Basis to “Equals 9% of Gross Wages”
9. Set the Limit to “No Limit”
10. Set the Threshold to the current lower limit of $450.00
11. Click the Employee button and select the “Steve James” card only
12. Click the Exempt button and select any wage categories you do not wish SGC to
be calculated on
13. Click the OK button to save this new category
Create the deduction category
1. Click on Payroll
2. Click on Payroll Categories
3. Select the Deductions tab
4. Click on New
5. In the Deduction Name, enter “Salary Sacrifice – Split” or similar
6. In the Linked Payable Account select the “Salary Sacrifice Holding” account
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Note: The Superannuation Holding account is a new account that will need to be
created. It is required to hold superannuation amounts from the Primary Card (Steve
James) and transfer it to the Secondary Card (Steve R James). This is done through
Accounts > Accounts List > New. Select the Account Classification as an Asset
account and enter an Account Number that is currently not used. In the Account
Name type “Salary Sacrifice Holding” and click OK.
7. In the Calculation Basis enter the amount. In this example, Steve James wants to
sacrifice $50 every pay in to Superannuation, therefore we will enter “$50 per pay
period” as the calculation basis. (Note: The Calculation Basis can also be set to a
percentage or user-entered amount if so required)
8. Set the Limit to “No Limit”
9. Click the Employee button and select the “Steve James” card only
10. Click the Exempt button and select PAYG Withholding (so the deduction will not
be subject to PAYG and the PAYG will be the appropriate amount)
11. Click the OK button to save this new category
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Create the Salary Sacrifice wages category
1. Click on Payroll
2. Click on Payroll Categories
3. Select the Wages tab
4. Click on New
5. In the Wages Name, enter “Salary Sacrifice wage split” or similar
6. Select the Type of Wages as “Salary”
7. In the Optional Account, tick this option and select the “Salary Sacrifice Holding”
account created earlier.
8. Click on the Employee button and select “Steve R James” card only
9. Click the OK button to save this new category
Note: Ensure that the PAYG Withholding is NOT selected if clicking the Exempt
button.
Create the Salary Sacrifice Superannuation category
1. Click on Payroll
2. Click on Payroll Categories
3. Select the Superannuation tab
4. Click on New
5. In Superannuation Name, enter “Salary Sacrifice” or similar
6. In the Linked Payable Account select the “Superannuation Payable” account
7. Select the Contribution Type as “Salary Sacrifice (deduction)”
8. Set the Calculation Basis to “Equals 100% of Salary Sacrifice wage split”
9. Set the Limit to “No Limit”
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10. Set the Threshold to the current lower limit of $0.00
11. Click the Employee button and select the “Steve R James” card only
12. Click the OK button to save this new category
How Do I Enter the Employee's Pay?
In this example, Steve James wishes to have his SGC contribution and his Salary
Sacrifice Superannuation split between two superannuation funds.
1. Click on Payroll > Pay Employees from the Command Centre
2. Select the “Steve James” (Primary) card from the Employee drop down list
3. Click on the Record button to record this pay.
By the screen shot below, you will notice that the Superannuation Guarantee
Contributions (SGC) amount is $90 (9% of Gross Wages) and there is a deduction for
$50 that will be transferred to the Secondary card (Steve R James) for the Salary
Sacrifice Superannuation amount.
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4. Select the “Steve R James” (Secondary) card from the Employee drop down list
It will appear as a “blank” paycheque, with no amounts automatically filled out.
5. Enter $50 against the “Salary Sacrifice wage split” category.
This will automatically post -$50 to the “Salary Sacrifice” superannuation category,
resulting in a Net Pay of $0. There will be no amounts posted against the Base Salary
or PAYG Withholding categories
6. Click on the Record button to record this pay.
7. A message prompting to Void the paycheque will appear. Click OK to this option.
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How Can I See How Much Superannuation Has Been
Accrued for Each of the Different Funds?
There are new superannuation reports which display this information.
8. Go to Reports > Payroll > Superannuation
9. Highlight the Accrual by Fund report
10. Click the Customise button
11. Filter the report for Superannuation Categories and Date Range as required.
This report will show the SGC amounts separated by fund for each employee for the
filtered date range. You could also view the Accrual by Category and Accrual by
Employee reports to see the SGC amounts accrued by each employee
Note: If you are an MYOB M-Powered Superannuation subscriber, the
Superannuation Guarantee amounts split between different funds using the method
shown above will need to be processed in the normal way.
How do I handle the reporting on the Employee’s Payment
Summaries?
You will only include the Primary employee card (Steve James) when printing your
Payment Summaries and creating the EMPDUPE file. This will mean at Step 4 of the
Payment Summary Assistant, under the Gross Payments section, select the “Salary
Sacrifice – Split” category but do NOT select the “Salary Sacrifice wage split” category.
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Wage Advances and Repayments
This support note is suitable for:
• MYOB Accounting Plus
• MYOB Premier Accounting
Often in employment situations employees can be advanced wages before they fall
due. The advancement is either repaid by the employee or withheld from a future
pay cheque.
To handle this situation using MYOB’s payroll observe the following:
How do I create the payroll advances asset account in MYOB
chart of accounts?
Create a new asset account called Payroll Advances. The account should be setup as
a Detail Cheque Account (Postable).
How do I create a wage category for Advance’s in payroll?
1. Setup a new wage category from the Payroll Categories window called Advance
in Pay.
2. The wage category should be setup as Type Salary.
3. Mark the Override Employee’s Expense Account and make the Payroll Advances
asset account the Override Account.
4. Click on the Exempt button at the bottom of the window and place a cross/tick
next to the PAYE Income Tax account. This will ensure that the advance is
made tax-free. The advance will eventually be repaid from net pay.
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Note: When selecting Pay Advances as the Override Account, MYOB will produce
the following warning. Click OK and ignore the warning.
How do I create the deduction category to process the
repayment of the advance?
1. Setup a new Deduction from the Payroll Categories window
2. Name the new category Advance Repayment.
3. The deduction category should be setup as a User-Entered Amount Per Pay
Period and No Limit selected as the Deduction Limit
4. The linked payable account should be the Pay Advances asset account.
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When selecting Pay Advances as the linked Payable Account, MYOB will produce
the following warning.
Click OK and ignore the warning.
How do I select the relevant employees?
1. 2. 3. 4. Edit the employees card from the Card File window
Click on the Payroll Details tab.
Click on the Info button.
Select both Advance of Pay and Advance Repayment from the Payroll Categories
list.
How do I pay the advance?
Assume Lotsa Money Pty. Ltd. employs a number of staff and uses MYOB’s payroll.
An employee of Lotsa‘s, Buck Short regularly receives advances in his pay. In one
pay period, Buck was advanced $125. Withholding it from his next pay, returned
the advance.
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Lotsa has followed the above procedure to setup the advance.
1. Enter the Write Paycheques window and select Buck’s card.
2. Enter $125 in the amount column for Pay Advances. If Steps 1-4 are followed
correctly, the addition of the $125 advance should not effect the amount of
PAYE tax deducted.
How do I process the repayment of the advance?
1. Enter the Write Paycheques window and select Buck’s card.
2. Enter negative $125 in the amount column for Advance Repayment. If Steps 14 are followed correctly, the $125 advance repayment will be deducted from
after tax earnings.
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Calculating WorkCover on Gross Wages &
Superannuation
This support note is suitable for:
•
MYOB Premier
•
MYOB Accounting Plus
•
MYOB AccountEdge
In some Australian states, the calculation for WorkCover is based on both the
employee’s gross wage and their superannuation. Setting up your MYOB program for
this is easy and will save you time when processing your payroll.
Please note:
•
The percentages and other base calculation amounts used in this support note
may vary from those used in your state or industry.
How Do I setup payroll to calculate WorkCover on gross wages
and superannuation?
There are only two steps to setting up WorkCover on superannuation.
Step 1 Change the name of your existing WorkCover Expense Wage category
Click on Payroll > Payroll Categories > Expenses. Open the WorkCover Expense
and change the Employer Expense Name to ‘WorkCover – Gross Wages’.
The window on the following page shows a typical setup for WorkCover (WorkCover
– Gross Wages).
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Step 2 Create a new Expense Wage category for WorkCover on Superannuation
1. Click on Payroll > Payroll Categories > Expenses > New.
2. Setup the Expense as shown in the window below.
Please note:
• The Calculation Basis is set to 0.27%. This percentage is based on the
following calculation: the WorkCover percentage x the Superannuation
percentage - 0.03 x 0.09 = 0.0027 (0.0027 = 0.27%).
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• As the WorkCover - % of Super is apportioned to superannuation, a monthly
Threshold ($450) has been applied.
3. Click on the Employee button and select the employees to which this applies to.
4. Click on the Exempt button and place a check mark against the Wage categories
that superannuation isn’t calculated on.
5. Click OK and return to the Command Centre.
The window below shows the Pay Employees window after setting up the WorkCover
on superannuation Expense Payroll Category.
Please note:
•
The WorkCover - % of Super ($2.70) = Gross Wages($1,000.00) x 0.27%.
•
WorkCover – Gross Wages ($30.00) = $1,000 (gross wage) x 3%
•
Gross Wages ($1,000) + SGC ($90) x WorkCover rate (3%) = $32.70
How do I record the WorkCover remittance transaction?
Step 1
Determine the WorkCover remittance amount
The above paycheque shows that two amounts ($2.70 and $30.00) have been posted
to the 2-1430 WorkCover Payable account. Therefore, the total of the amounts
posted to this account become the remittance amount.
To determine the WorkCover remittance amount for a specific payroll period:
1. Click on Accounts > Find Transactions.
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2. Enter the WorkCover Payable account in the Account field.
3. Enter the date range of payments to be reported then press the <tab> key on your
keyboard to display the results.
The window below shows the Find Transactions window.
Please note:
•
The pay period date is 1/6/04 to 30/6/04.
•
The Total Credits amount (130.80) represents the WorkCover remittance amount.
Step 2
Record the remittance transaction
Spend Money is used to record the payment to WorkCover.
1. Click on Banking > Spend Money.
2. Select the Pay From Account radio button and enter your cheque account in the
adjacent field.
3. Enter the payment details as required, entering the WorkCover remittance amount
in the Amount field.
4. Place your cursor in the Acc# field and enter your WorkCover Payable account.
5. Place your cursor in the Amount field (lower portion of the window) and MYOB
will automatically enter the remittance amount.
6. Enter the relevant Tax Code then click Record.
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The window below shows the payment to WorkCover
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Terminating An Employee
• This support note is suitable for:
• MYOB Accounting Plus
• MYOB Premier Accounting
How do I Terminate an employee within MYOB?
1. Determine any outstanding Entitlements.
Produce an Entitlement Balance (Detail) Report to show the amount of Hours
owing to that employee.
Note that it is important that you set the Period for the Report to Lifetime - this
will ensure that it shows the Entitlement balance for not only the current year, but
also any amount carried over from previous payroll years. This is particularly
important for Holiday Leave, as for most awards it is carried from previous periods.
Check with the relevant award or employment contract for exact details of
what needs to be paid out to the employee on termination).
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2. Create Payroll Wage Categories
As Termination Payments are normally taxed at different rates and do not accrue
Super, you should create new categories for these payments. It will also help you to
categorise the wages correctly on group certificates.
• Go to Payroll Categories and create a Wage Category called Unused Holiday
Pay.
• Set it up as Hourly, and leave the default values.
• Click the Employee Box and select the employee being terminated
• Go to the Superannuation Expense category in Payroll Categories and
Exempt the new category from Superannuation.
• Go to the Holiday Leave Accrual category and exempt this category if you
have the category set up as 'x percentage of gross hours'.
• Create New Categories for other types of termination payments as required.
3. Create the Paycheque
• Write out a new Paycheque and enter the normal weekly wages.
• Take a note of the hours being accrued in the Entitlement section of the
Paycheque.
• Take the figure from the Entitlement Balance report and add the hours
accrued in that paycheque.
• Enter this total in the Hours column for the Unused Holiday Pay category on
the paycheque.
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In this example, Sue had accrued 46.155 hours before this paycheque, and 3.077 in
this paycheque, therefore 49.232 hours need to be paid out.
(Important Note: MYOB Payroll taxes the Gross Wages on a pay cheque as if they
were all earned in that pay period. If the pay cheque includes termination items,
the tax calculated by MYOB Payroll may be incorrect and need adjusting.)
4. Terminate the Employee in the Card File
Once you have finalised the employee's terminating paycheque, thus finalising the
employee's leave entitlements, you need to terminate the employee by entering a
date in the Termination Date Field in the Employee's Payroll Information. All
entitlement balances (hours) will be cleared for that employee, but paycheques and
payroll history will remain in the system until the Start a New Payroll Year process
has been performed.
5. Group Certificates for Terminated employee
In most cases once a employee has left employment they will require a Group
Certificate. Please refer to your payroll user guide for more information.
6. Eligible Termination Payments and MYOB
Eligible Termination Payments (ETP's) have two components, a taxable and nontaxable component. These components need to be recorded in MYOB using
separate payroll categories. These categories need to be set up as wages categories
and make them tax exempt by clicking on the Exempt button at the bottom of the
wage category window.
A third payroll category for the ETP tax component will also need to be created.
This will need to be a deduction type category. Again make this category exempt
from tax. The ETP tax will need to be calculated manually and entered as a
negative figure.
These categories need to be created so that when printing the group certificate the
non-taxable component can be placed in the Lump Sum Payment D box. The
taxable component plus tax will need to be entered on an Eligible Termination
Payment Group Certificate, rather than on the PAYE group certificate. This is not
produced by MYOB but can be obtained from the Post Office or Newsagent.
The ETP group certificate is a triplicate form and needs to be remitted separately to
the other group certificates or Empdupe file at the end of the financial year. The
Empdupe file will not include the ETP amounts.
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Calculating Tax on Termination Pays
This Support Note is suitable for:
• MYOB Accounting Plus
• MYOB Premier
When an employee decides to terminate their employment, the tax on their unused
leave is calculated differently to that of their ‘normal gross earnings’. This support
note will assist you to calculate and adjust the PAYG on an employee’s termination
payment.
Please note: For unused leave accrued pre 17 August 1993, please seek assistance
from your accountant or the ATO. The PAYG tax deduction calculation for unused
leave prior to this date is calculated differently to that outlined in this support note.
Is unused leave an Eligible Termination Payment (ETP)?
An ETP differs to unused leave and is therefore taxed differently. According to the
ATO, an ETP is a lump sum payment that is included in an employee’s termination
payment, and relates to:
• Unused rostered days off.
• Payment in lieu of notice.
• Unused sick leave.
• A gratuity or 'golden handshake'.
• Compensation for loss of job.
• Compensation for wrongful dismissal.
• Invalidity (permanent disability, other than compensation for personal injury).
• Bona fide redundancy and approved early retirement scheme payments over the
tax-free amount.
• Certain payments after the death of an employee.
NOTE: For more detailed information on ETPs, please contact your accountant or the
ATO.
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What type of lump sum payments are not considered to
be ETPs?
The ATO list the below payment types as NOT being considered an ETP:
• Unused annual leave and/or leave loading.
• Unused long service leave.
• Salary, wages and allowances owing to you for work done or leave already taken.
• Compensation for personal injury.
• Payment for restraint of trade.
• An advance or loan.
• Bona fide redundancy and approved early retirement scheme payments that are
within the tax-free amount (if the payment is over the tax-free amount, the excess
is an ETP).
How do I calculate the PAYG on unused leave?
PAYG on unused leave is apportioned over the payroll financial year. Therefore,
there are a number of calculations that need to be stepped through. The first step of
the whole process will be to determine the amount of unused leave owing to the
employee. For information on calculating this, please refer to our support note titled
Terminating Employees.
Lets assume that Darren gives notice on 1/1/02, and his current payroll details are:
• Paid an annual gross salary of $52,000; which equates to $1,000.00 per week.
• Has the Tax Free Threshold selected as his Tax Scale.
• Is owed $3,525.00 of unused holiday leave. This consists of $3,000.00 of unused
annual leave, and $525.00 which is leave loading calculated at 17.5%.
Step 1. Remove the tax free portion of the leave loading from the amount of
the unused leave.
Current ATO legislation provides for the first $320.00 of leave loading to be tax free.
The remaining leave loading is therefore subject to tax installment deductions. The
taxable portion of the leave loading is determined by subtracting $320.00 from the
leave loading owed ($525.00 - $320.00 = $205.00). In this example, $205.00 is the
portion of leave loading that is subject to a PAYG tax deduction.
Step 2. Determine the total of unused leave that is taxable
Adding the taxable leave loading to the unused holiday leave will provide the total of
unused leave that is taxable. Again, using our example, $3,205.00 ($3,000.00 +
$205.00) becomes our total unused leave amount that is subject to a PAYG tax
deduction.
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Step 3. Calculate the tax installment deduction
Unused leave is taxed as though it was earned in the payroll financial year it is paid.
Therefore, the correct tax needs to be calculated so it represents a ‘true average weekly
wage’.
1. Divide the total taxable unused leave loading by 52: $3205.00 / 52 = $61.63
(rounded)
2. Add result to a normal weeks gross wage: $1,000.00 + $61.63 = $1,061.63
3. PAYG calculated on $1,061.63 using the 2001-2002 payroll year tax tables (tax free
threshold with leave loading): $280.00
4. Subtract the ‘standard’ weekly PAYG from the adjusted PAYG to find the
difference: $280.00 - $254.00 = $26.00
5. Multiply the difference by 52 weeks to find the tax installment deduction for the
unused leave: $26.00 x 52 weeks = $1,352.00
If the unused leave is included in the last pay cheque, add the PAYG calculated for
the unused leave to the PAYG calculated for the normal gross wage. The sum of this
will be the total PAYG deduction for the termination pay cheque.
How do I adjust the PAYG that MYOB has calculated?
The PAYG that is automatically calculated by MYOB can easily be overridden. Create
the termination paycheque and then click on the calculated tax in the Amount field.
With the PAYG amount highlighted, enter the amended PAYG amount. Be sure to
enter this as a negative figure.
How is this reported on the PAYG Payment Summaries?
As unused leave is considered ‘normal gross earnings’, it is reported in the Gross
Payments PAYG Payment Summary field. The PAYG tax deduction attributable to
unused leave is reported in the Total Tax Withheld field.
1. Click on Payroll > Print PAYG Payment Summaries. Follow the on-screen steps
and enter any information as needed.
2. At the fourth step, click on Gross Payments in the Payment Summary Field.
Click on the Wage Category used to pay the unused leave in the Select Payroll
Categories field. This will place a cross/tick next to it.
3. Scroll down and click on Total Tax Withheld in the Payment Summary Field,
then click on PAYG Withholding so it has a cross/tick against it.
This information is of a generic nature. For specific advice regarding your
particular circumstances please seek assistance from your Accountant or the
Australian Taxation Office.
0861 Page 3 of 3 Updated 20/2/02 www.myob.com.au/support/notes/ © MYOB Australia
Running Down Sick Leave in MYOB
Payroll
This support note is suitable for:
• MYOB Accounting with Payroll
• MYOB Premier Accounting
An alternative method to accumulating sick leave is the running down method.
Under this method an employee initially receives a full years sick leave upon
commencement with the company. The leave is then amortised over the year as
sick leave is taken. When the employee’s employment anniversary is reached, sick
leave is restored back to its full amount.
Assume in our example that Barry Bestware runs a gym. As part of his staff’s
employment contract, they receive 8 days sick leave per year, which is nonaccumulative. Barry wishes to use ‘running down’ sick leave. Every anniversary
employees would have their sick leave reset to 8 days.
How do I setup my employees sick leave as running down?
• De-activating the Accrual for Sick Leave
Enter Payroll Categories from the Payroll command centre.
Select Sick Leave Accrual under the Entitlements tab.
Set the accrual to equal 0.000 Hours per Pay Period or 0% Percent of Gross Hours.
Ensure that all employees entitled to receive sick leave are marked as being eligible
by clicking on the Employee button in the bottom left hand corner of the
window. All eligible employees will have a Cross (Windows) or Tick (Mac) next to
their name.
• Determine each Employees’ leave entitlement still owing
Manually determine how much leave is owed for each employee at the current
point in time. Assume that the employee was allocated the full amount of leave
on their anniversary and sick leave taken has been deducted from this amount.
Remember leave is tracked in hours.
• Enter the Entitlement balance for each Employee
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Click on Card List from the Card File command centre.
• Click on the Employee Tab
• Select the relevant employees’ card and click on the arrow to the left of the
employees’ name.
• Click on the Payroll Details tab to reveal the Employee Payroll Information
window.
• Click on the History icon to reveal the Pay History window.
• Enter the amount determined as outstanding under Sick Leave Accrual
Entitlements in Step 2. The correct month to enter the balance under is the
CURRENT month you are in.
• Creating an alert for the Employee's Anniversary
• Create a Contact Alert to inform us when an employee’s sick leave accrual needs
to be restored to its full amount.
• Click on Cards List from the Card File command centre.
• Click on the Employee Tab.
• Select the relevant employee’s card and highlight the card by pointing to the
employee’s name and clicking on the mouse button.
• Click on the Contact Log tab
• Click on the New Log Entry button in the bottom left hand corner of screen.
• In this window enter a brief description such as “Employment Anniversary Reset Sick Leave “. In the Recontact field place the date of the employees next
anniversary.
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© MYOB Australia
Once the Contact Log has been entered, view the To Do List and set the tab to
Contact Alert. Once the recontact date has passed, the employee’s name will be
displayed as overdue.
• Removing the Alert once the Sick Leave has been reset
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© MYOB Australia
To remove the contact log from the To Do List once the employees sick pay has
been reset:
place a Tick (Mac) or Cross (Windows) in the Action column, then click on the
Remove button at the bottom of the window.
• (OPTIONAL) Automatic Display of the TO DO LIST
It may be beneficial to display the To Do List when starting MYOB. Check the
option “Display To Do List When Starting MYOB” This is found under the
System tab in Preferences from the Setup menu.
• How to pay Sick Leave?
Go to the Write Paycheques window
Pay the number of hours taken in sick leave under the Linked Wages Category for
the Sick Leave Accrual as setup in Step 1. (Sick Pay)
• How do we top up sick leave at anniversary?
Firstly, check how much sick leave is still owing to the employee.
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© MYOB Australia
Run the Entitlement Balance Detail report. Set the filters selecting the relevant
employee(s). Set the period to Lifetime.
Determine how much leave is required to top up the leave back up to its full
amount at anniversary.
From our example William is entitled to 64 hours sick leave a year. He currently
has 56 hours in sick leave still remaining. Therefore William needs to top up his
sick leave accrual by 8 hours to restore it to its full value.
Enter the Write Paycheques window
Manually override the Sick Leave Entitlement to include the top up amount.
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© MYOB Australia
Using our example override the sick leave entitlement figure and place 8 hours
leave on the paycheque.
Sick leave accrual should be restored to its full amount.
Clear the employees current Contact Log and create a new log advising of the next
employment anniversary (Refer Step 3).
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© MYOB Australia
Checklist for Payroll
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Check system date on PC.
Have all pays, commissions and bonuses been processed?
Check bank reconciliation for any un-presented wages, super or tax cheques.
Reconcile payroll clearing account. Should be zero.
Print Payroll Activity Summary and Payroll Register Summary – Compare.
Check all entitlements carry over are correct for next year where applicable.
Print following reports:
Payroll Entitlement Balances – Detail – Lifetime
Payroll Entitlement Balances – Detail – Year to date
Payroll Employee Register Detail
Payroll Category Payroll Summary.
Encourage date of birth and gender to be entered.
Make all previous employees inactive.
Check gross wages with the wage expense. May need to look at where director’s
salaries, car allowances etc have been linked.
Check taxes with PAYG Payable account. Make note of balance left for next BAS.
Check previous BAS’s for PAYG paid to date.
Check expenses with Superannuation payable account. For a tax deduction
super must be paid to super co before 30/6/xx. To avoid surcharge super must be
paid by 28/7/xx.
Confirm Superannuation paid on correct categories.
Backup. Check termination dates have been entered.
Go to Print Payment Summaries.
At step 4 for gross wages, click all appropriate wage categories (unless advances
have been made and offset in the deductions).
Step 5 – ask for FBT for employees.
Step 6 – this step checks TFNs and addresses. Unclick any employee not
receiving a PS.
Step 8 gives totals of wages and tax. Check Payroll Activity Summary report. Do
a Screen Dump.
Do a second print of payment summaries for office copy.
Save an extra copy of EMPDUPE file.
Do an external backup for archiving named ___payxx.zip.
Restore backup on to Oldfiles directory named ___payxx.dat(prm).
Return to current file. Do new payroll year (roll).
Install tax tables and load – check that tables has updated.
Make all terminated employees inactive (and/or add zz to front of name).
On Magnetic Media Information Form, indicate No Test Data, Name disk and/or
ABN and copy name on to form.
Check no FLK files (MYOB Directory) or (C root directory).
© QLD CC Group
Check List for Payroll to Be Handed to Accountant
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Payroll clearing account has been reconciled – balance at 30/6/03 being
__________
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Stale cheques relating to payroll include:
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Copy of Payroll Activity Summary is attached.
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Gross Wages $____________ reconcile with account ___________
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PAYG _____________ reconciles with ______________ balance of
_____________ to pay in 30/6/xx BAS.
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Superannuation ______________ reconciles with ______________ balance of
____________ unpaid as at _____/____/xx.
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All Payment summaries have been printed and new payroll year has been rolled –
copies are on file.
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FBT has been include for the following employees:
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Magnetic Media Information Form and EMPUDE file have been prepared.
Copies are on file.