CENTRAL SUSQUEHANNA INTERMEDIATE UNIT
Application: Fund Accounting
Fund Accounting
Transferring General Ledger Account Balances
Learning Guide
© 2009 Central Susquehanna Intermediate Unit, USA
Fund Accounting:
Transferring General Ledger Account Balances
Table of Contents
INTRODUCTION .............................................................................................................................3
Transfer General Ledger Account Balances ........................................................................................4
Run Option Fields ........................................................................................................................5
Rev: 06/08/2009
©2009 Central Susquehanna Intermediate Unit, USA
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Fund Accounting:
Transferring General Ledger Account Balances
INTRODUCTION
This Learning Guide will review:
 Transferring the General Ledger Account Balances
 Creation of the Journal Worksheet
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Fund Accounting:
Transferring General Ledger Account Balances
Transfer General Ledger Account Balances
The TRANSFER GENERAL LEDGER ACCOUNT BALANCES menu item allows you to copy year-end
balances for general ledger account codes from a previous fiscal year to a newly established fiscal year.
The process creates a JOURNAL WORKSHEET to post the entries easily in the new fiscal year.
Select the Transfer General Ledger Account Balances option from the Admin Functions menu to:

Copy year-end balances for general ledger account codes from a previous fiscal year to a new fiscal
year.

Create Journal Worksheet entries.

Create separate 0770 entries for functions 0308 and 0603 (including the function at the end of the
transaction description). All other account codes are lumped together into one 0770 entry with
"exp/rev" at the end of the transaction description.
Remember: if you have performed the Close the Fiscal Year process, these
entries have been made already.
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Fund Accounting:
Transferring General Ledger Account Balances
You should have already performed the Set Up a New Year process to copy
account codes from a previous fiscal year to a new fiscal year.
Run Option Fields
From Fiscal Year: Required. Select a fiscal year FROM which to copy account code balances.
To Fiscal Year: Required. Select a fiscal year TO which to copy year-end balances for account codes. The
year MUST be established in the in the YEAR ASSIGNMENTS DIRECTORY.
Transfer Date: Required. Enter a transaction date for the Journal Entry transactions that will be created.
Default is 07/01/XX of the new fiscal year; change as necessary.
Fund: Select a fund or multiple funds that you want to transfer. Leave blank to transfer ALL funds.
Create Journal Worksheet Entries: Select this check box option to create year-end balances for
general ledger account codes from a previously specified year to a newly established year. Deselect this
option to perform this process in edit mode and to generate an exception report.
The Create Journal Worksheet Entries option enables the Journal Number, Journal Description,
and Fund Balance Adj Desc fields.
Journal Number: Enter a journal number, up to 16 characters. This number is required if you are
creating a new Journal Worksheet.
Journal Description: Enter a description of the Journal Worksheet or the journal voucher, up to 50
characters.
If you are transferring before your auditors have made their adjustments, we
suggest including “Pre Audit” in the description.
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Fund Accounting:
Transferring General Ledger Account Balances
Fund Balance Adjustment Description: Enter a description that will be copied to the Fund Balance
Adjustment account records in the Journal Worksheet and the Journal Voucher batch, up to 50 characters.
When you click ‘Run Now’, the following warning will appear. Click ‘Yes’ to continue.
The following exception report will be generated, if needed.
Followed by a message letting you know the General Ledger transfer is complete.
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Fund Accounting:
Transferring General Ledger Account Balances
To find the journal worksheet, select UPDATE SCREENS > JOURNAL WORKSHEET. You can now review
the worksheet, update if necessary, and then post to create the beginning balances for the new fiscal
year.
After your audit is complete, the Pre Audit Worksheet can be reversed and the
Transfer General Ledger Fund Balances can be run again to create the Audited
Beginning Balances. Remember to use 07/01/XX for the beginning balance
date.
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