SAP ECC 6.0
DEMO OF RAW MATERIAL SALE - API
Domestic Sale From Factory Process Flow
Create Sales Order
VA01
Create Delivery
Document VL01N
Create Commercial
Invoice VF01
Create Excise
Invoice J1IIN
Updation of Excise
Register
Create Sales Order – Initial Screen – VA01
Sales Order Type for Domestic Sales
transaction is ZROH
The sales area for Domestic Sales will be
ORGP/RM/ 00.
The Sales Organisation “ORGP” represents the API
Sales Org.
The distribution channel “RM” represents the
Domestic sale distribution channel.
T-CODE VA01
The division “00” represents Cross Division.
Sales area represents the distribution channel that a
sales organisation uses to sell the products of a
division.
Sales Order: Overview
Mandatory fields are
Sold-To-Party,
Ship-To-Party,
Material Code, Qty,
And Plant
Double click on the material to
enter the item level view to check
the item level details
Batch Number can be entered in
the sales order itself if the batch
number is known.
CONDITION TAB AT ITEM LEVEL IN SALES
ORDER
The “Condition Tab” view at the item level
displays the pricing details of the item
The different pricing elements are represented
by the different condition types. Here the
different condition types are:
Here ZMAN is a manual condition which
needs to be filled manually with the agreed
selling price
ZMAN – Basic Price
JMOD – Basic Excise duty
JECS – Education Cess
JA1X – Higher Education Cess
ZF01 – Freight
JIN6 – VAT payable
JI17 – CST payable
ZCOM – Commission
CONDITION TAB AT ITEM LEVEL IN SALES
ORDER
SALES ORDER SAVED
The domestic sales order is saved
and Order Number generated
automatically by the system
CREATE OUTBOUND DELIVERY – VL01N
CREATION OF DELIVERY DOCUMENT – VL01N
In the initial Outbound Delivery
screen, the following details need
to be maintained:
1. Shipping Point
2. Selection Date
3. Order Reference Number
T-CODE VL01N
PICKING DETAILS TO BE ENTERED
Picking Tab needs to be clicked to
enter the picked quantity
PICKING DETAILS ENTERED AND POST
GOODS ISSUE EXECUTED
The Storage Location field and
the Picked Quantity field needs to
be filled. Batch Number needs to
also be entered in the event that it
has not entered in the Sales Order.
Post Goods Issue Tab needs to be
clicked once the details are filled
DELIVERY DOCUMENT SAVED
The Delivery Document is saved and
a reference number is generated by
the system automatically
DOCUMENT FLOW
Enter the T-Code VL02N and click on
the Document Flow button
T-Code VL02N
DOCUMENT FLOW – GOODS ISSUE DELIVERY
DOCUMENT SELECTION
Select the Goods Issue delivery
document and press the display
document button
GOODS ISSUE MATERIAL DOCUMENT
DETAILS
Click on the Accounting Document
button to check the accounting
entries
ACCOUNTING DOCUMENT ANALYSIS
In the subsequent window select the
Accounting document line and click
on the magnifying glass
ACCOUNTING DOCUMENT WITH THE GOODS
ISSUE ACCOUNTING ENTRIES
In the subsequent window the
accounting entries are displayed
which represents the accounting
impact of the goods issue
CREATION OF THE BILLING DOCUMENT –
VF01
Enter the T-Code VF01 to create the
billing document in the command field
BILLING DOCUMENT CREATION INITIAL
SCREEN
Enter the Delivery Document number
as Reference to create the billing
document
BILLING DOCUMENT - OVERVIEW
In the Initial Screen all the details are
prefilled, please check whether the
details like Payer, Billing Date,
Material, Qty to be billed, etc are
correctly populated in the initial
screen
Double Click on the item or the
magnifying glass at the left hand
bottom screen to check the item level
details
BILLING DOCUMENT – ITEM LEVEL
CONDITION TAB DETAILING PRICES
At the item level click on the
conditions tab and check whether the
prices copied herewith are correct
BILLING DOCUMENT - HEADER VIEW
If the billing date needs to be
changed, please click on the
magnifying glass near the Billing date
field. This will take you into the
“Header View”
BILLING DOCUMENT – HEADER VIEW –
CHANGE BILLING DATE
In the Header Tab , you can change
the date in the “Billing Date” Field.
BILLING DOCUMENT SAVED
If everything is proper in the Billing
Document , save the billing document
by pressing the “Save” Button
The Billing document number is auto
generated by the system on clicking
the save button.
CHANGE BILLING DOCUMENT
Using the T-Code VF02 – we can
check the accounting impact of the
billing document generated
Select the Document Flow to check
the completeness of the preceding
sales documents
T-Code – VF02
ACCOUNTING DOCUMENT
Select the Accounting document and
click on “Display Document” button
ACCOUNTING DOCUMENT DETAILS
The accounting entries are displayed
which reflect the impact of the billing
document creation
PRINT COMMERCIAL INVOICE
To take a printout of the commercial
invoice use the T-Code VF02 and
enter the billing document number
that needs to be printed in the billing
document field
PRINT COMMERCIAL INVOICE
Click on the Billing Document button
in the menu bar and click on the
“Issue Output To” button
PRINT COMMERCIAL INVOICE
Select the Output Type “ZD01” and
click on the “preview ” button for the
print preview
PRINT COMMERCIAL INVOICE
CREATION OF EXCISE INVOICE – J1IIN
Billing document number should be
entered in the the “Billing
Document” field. The actual
“Posting Date” needs to be entered.
T-CODE – J1IIN
EXCISE INVOICE OVERVIEW
Simulate Button helps
simulate the excise
invoice creation
The Utilization Button
allows to check the
balances available for
utilization prior to the
saving of the excise
invoice.
The excise values auto
populate in the respective
excise fields. Check the
values.
The excise
reference field
displays the Billing
number which was
referenced to create
this excise invoice
EXCISE INVOICE SAVED
Excise Invoice saved
and invoice number
auto generated
PRINT EXCISE INVOICE
Use the T-CODE
VF02 to print the
Excise Invoice. Enter
the Billing document
number and click on
the “Billing Document”
button
PRINT EXCISE INVOICE
Click on the “Issue
Output To”
PRINT EXCISE INVOICE
Select the Output
Type “ZI10” and then
click the “Print
Preview” button to
preview the excise
invoice or the “Print”
button to print the
excise invoice.
UPDATE RG23A REGISTER – J1I5
T-CODE for updating RG23A
register is “J1I5”
UPDATE RG23A REGISTER
Once the fields are
filled then the
execute button
needs to be clicked
For Updating the register the following
fields need to be maintained:
1. Company
2. Plant
3. Excise Group
4. Posting Date the transaction is
being run for
5. Classification
Document
Post date
should be
selected
RG23A register should be first
updated for receipt of material from
manufacture or from other sources.
Hence the classification selected will
be “ROP or RMA”
“RG23A”
should be
clicked
UPDATE RG23A REGISTER
In this current screen, the material
along with the batch and qty details are
mentioned as received from
Manufacture. This needs to be first
updated in the RG1 register as receipts.
The entry needs to be selected by
“ticking” the box and then “Simulate”
button should be clicked to simulate the
transaction.
UPDATE RG23A REGISTER
The colour “Green” on clicking the
simulation button indicates that the
entry can now be posted to the RG1
register
Click on the Posting Button once the
system has displayed the “Green
indicator”
UPDATE RG23A REGISTER
Once the posting is done the below
message is displayed the “Processing
is over for 1 record”
UPDATE RG23A REGISTER
Once the “Inward entry” is updated in
the RG23A register, the “Outbound
delivery” entry will also need to be
updated.
Again , the following fields need to be
maintained:
1. Company
2. Plant
3. Excise Group
4. Posting Date
5. Material
6. Batch (if known)
7. Classification – This will be IIM
8. Select “Document Post Date” and
“RG23A” register field
Click “Execute” once all the fields are
filled
UPDATE RG23A REGISTER
Once the “Execute” button is clicked the
appropriate entry is displayed which
now needs to be “Simulated” prior to
posting in the RG1 register
Select the entry and click on the
“Simulate Button”
UPDATE RG23A REGISTER
If the indicator is “green” then it means
that the entry can now be posted to the
RG1 register
Click on the “Posting” button once the
indicator is “green”
UPDATE RG23A REGISTER
The outbound delivery entry has also
been posted to the RG1 register
Flow in FI to continue
FI Flow
View Customer
Ledger
FBL5N
Post Incoming
Payment
F-28
View Customer
Ledger
FBL5N
View Customer Ledger
To view Customer Ledger
One can use the SAP Easy Access Menu or
the direct Tcode – FBL5N
View Customer Ledger
Step 3- Click execute
Step 1- Enter Customer
account and Company Code
Step 2- Select All items and
specify period.
View Customer Ledger
The invoice amount is
shown as open item.
Post Incoming Payment
To post incoming payment
One can use the SAP Easy Access Menu or
the direct Tcode – F-28
Post Incoming Payment
Enter the following detailsHeader-Document Date,
Posting Date, Reference
Bank data – Account, amount,
value date
Open item selection- Account
(Customer a/c),
Then select Process open
items.
Post Incoming Payment
There are 14 open items in the
Customer’s account, however, in
the instant case only 1 item is
being cleared.
The amount entered and assigned
do not match.
Post Incoming Payment
Click Select all
Post Incoming Payment
Click Deactivate
items
Post Incoming Payment
After Deselecting all
items, the amount
assigned becomes “0”
(Zero).
Now double click on the
amount to be paid.
Post Incoming Payment
Upon item selection,
Amount entered and
assigned match.
Post Incoming Payment
Simulate the
document
Post Incoming Payment
View the Accounting Entry
and Post the payment (or
Press Ctrl+S)
Post Incoming Payment
The payment document has been
posted.
View Customer Ledger
Step 3- Click execute
Step 1- Enter Customer
account and Company Code
Step 2- Select All items and
specify period.
View Customer Ledger
The invoice has been
cleared.
THANK YOU