DESIGN BUILD
STANDARD BIDDING DOCUMENTS
UNDER JAPANESE ODA LOANS
PROCUREMENT OF ELECTRICAL AND
MECHANICAL PLANT, AND
FOR BUILDING AND ENGINEERING WORKS,
DESIGNED BY THE CONTRACTOR
Japan International Cooperation Agency
(JICA)
July 2015
Trial Version
i
Preface
These Standard Bidding Documents for the Procurement of Electrical and Mechanical Plant,
and for Building and Engineering Works, Designed by the Contractor (SBD (Design Build))
have been prepared by Japan International Cooperation Agency (JICA).
The SBD (Design Build) are consistent with Guidelines for Procurement under Japanese
ODA Loans, April 2012 and their use is mainly intended for use with any contracts relating
to the procurement of Contractor-designed electrical and mechanical plants or, building and
engineering works that are to be financed, in whole or in part, by JICA under the aforesaid
Guidelines. The use of the SBD (Design Build) is also encouraged for contracts under the
Guidelines for Procurement issued in October 1999 or March 2009, as the SBD (Design
Build) reflect latest best practices for public procurement and JICA’s policy.
These SBD (Design Build) are to be used for procurement through International Competitive
Bidding when contract involves electrical and/or mechanical plant, and for the design and
execution of building or engineering works. Under the usual arrangements for this type of
contract, the Contractor designs and provides, in accordance with the Employer’s
requirements, plant, building and engineering works; which may include any combination of
civil, mechanical, electrical and/or construction works.
The procedures and practices incorporated in the SBD (Design Build) have been developed
through broad international experience and are based on the Conditions of Contract for Plant
and Design Build, published by International Federation of Consulting Engineers (FIDIC).
The SBD (Design Build) apply to a Design Build Contract, in which the Contractor is, in
principle, responsible for each of the activities required for completion of the works, (e.g.,
design, manufacture, installation, construction) as a single responsibility. This type of
contract is in contrast to a conventional civil works contract (i.e., Design-Bid-and-Build
Contract) where the Employer is responsible for detailed design.
A Design Build Contract is usually employed in case of installation/construction of plant
where a purchase order is issued (or a bidding process is launched) based on the required
functions or specification of the plant. This type of contract is employed because it is
reasonable in such cases for the Employer to prepare only the basic/outline design and to
leave the detailed design through the construction to the Contractor, since different
candidates will take different approaches and solutions to meeting the functional/specific
requirements imposed by the Employer.
However, a great deal of care and consideration must be taken when a Design Build
Contract is employed as Design Build Contract, has the following features and characteristics
that distinguishes from a Design-Bid-and-Build Contract as followings;
(i) Reduced competitiveness
ii
The tasks and services required of the Contractor under a Design Build
Contract are generally more challenging and difficult than those required
under a Design-Bid-and-Build Contract, and preparation of bid requires a
considerable amount of time and expense. Given this, the number of
prospective and potential bidders that participate in the bidding process
could be limited
(ii) Escalated bid price
As bids submitted for a Design Build Contract are typically priced on a
lump-sum basis during the stage of basic/outline design by Lump sum,
bidders tend to submit bids that contain a premium to cover various risks that
may occur the term of the Contract.
(iii) Longer more complex bid evaluation process
Bidders are required to analyze the quantities of works that they will need to
carry out, and to then to offer a bid (i.e., an amount reflecting the estimated
contract value) that they have prepared by carrying out preliminary design
based on the information provided by the Employer (e.g., basic/outline
design and site data). Under these circumstances, it is quite perceivable that,
a bidding period is longer than that of conventional Design-Bid-and-Build
Contract. In addition, the various bidders may submit proposals that differ
in certain respects (e.g. in terms of design method, design content and
construction method) which will make the bid evaluation process more
completed and time-consuming.
Any questions regarding the use of these SBD (Design Build)should be directed to the
appropriate JICA’s official.
iii
Summary Description
These Standard Bidding Documents for Procurement of Electrical and Mechanical Plant, and
for Building and Engineering Works, Designed by the Contractor (SBD (Design Build))
include both Single-Stage Two-Envelope (Option A) and Two-Stage One-Envelope (Option
B) bidding procedures to be chosen by the Employer as appropriate to each circumstance.
These SBD (Design Build) apply either when a prequalification process has taken place
before bidding or when a prequalification process has not taken place before bidding
(provided alternative documents should be selected as applicable). A brief description of
these documents is given below.
SBD for Procurement of Electrical and Mechanical Plant, and for
Building and Engineering Works, Designed by the Contractor
Invitation for Bids (IFB)
Forms of “Invitation for Bids” for Single-Stage/First Stage of Two-Stage Bids
“Following Prequalification” and “Without Prequalification,” and for Second
Stage Bids are provided at the beginning of the Bidding Documents for
information.
PART 1 – BIDDING PROCEDURES
Option A – Single-Stage Two-Envelope Bidding
Section I.
Instructions to Bidders (ITB)
This Section provides relevant information to help Bidders prepare their Bids.
Information is also provided on the submission, opening, and evaluation of
Bids and on the award of contract. Section I contains provisions that are to
be used without modification.
Section II.
Bid Data Sheet (BDS)
This Section includes provisions that are specific to each procurement and that
supplement the information or requirements included in Section I, Instructions
to Bidders.
iv
Section III.
Evaluation and Qualification Criteria
This Section specifies the criteria to determine the lowest evaluated Bid and
the qualifications of the Bidder to perform the contract. Two alternative
Sections III, Evaluation and Qualification Criteria, are provided to address the
possibility of having or not having prequalification of Bidders.
Option B – Two-Stage One-Envelope Bidding
Section I.
Instructions to Bidders (ITB)
This Section provides relevant information to help Bidders prepare their Bids.
Information is also provided on the submission, opening, and evaluation of
Bids and on the award of contract. Section I contains provisions that are to
be used without modification.
Section II.
Bid Data Sheet (BDS)
This Section includes provisions that are specific to each procurement and that
supplement the information or requirements included in Section I, Instructions
to Bidders.
Section III.
Evaluation and Qualification Criteria
This Section specifies the criteria to determine the lowest evaluated Bid and
the qualifications of the Bidder to perform the contract. Two alternative
Sections III, Evaluation and Qualification Criteria are provided to address the
possibility of having or not having prequalification of Bidders.
Section IV.
Bidding Forms
This Section includes the forms which are to be completed by the Bidder and
submitted as part of its Bid.
Section V.
Eligible Source Countries of Japanese ODA Loans
This Section contains information regarding eligible source countries under
Japanese ODA Loans.
PART 2 – EMPLOYER’S REQUIREMENTS
Section VI.
Employer’s Requirements
v
This Section contains all documents in which the Employer requires the
Contractor to conform to, including scope of the works, design criteria, outline
design, the Employer’s requirements. .
PART 3 – CONDITIONS OF CONTRACT AND CONTRACT FORMS
Section VII. General Conditions (GC)
This Section contains the general clauses to be applied in all contracts. The
text of the clauses in this Section shall not be modified.
Section VIII. Particular Conditions (PC)
This Section contains clauses specific to each contract which modify or
supplement the General Conditions and which shall be prepared by the
Employer.
Section IX.
Contract Forms
This Section contains forms which, once completed, will form part of the
contract. The forms for Performance Security and Advance Payment
Security, when required, shall only be completed by the successful Bidder
after contract award.
vi
Notes for Users
The use of these Standard Bidding Documents for Procurement of Electrical and Mechanical
Plant, and for Building and Engineering Works, Designed by the Contractor (SBD (Design
Build)) published by JICA is mainly intended for all electrical and mechanical plant, and
building and engineering works designed by the Contractor contracts to be financed by
Japanese ODA Loans.
These SBD (Design Build) have been prepared as standard documents, which shall be used
without suppressing or adding text to the standard sections of the document to be used
without modification, which are Section I, Instructions to Bidders (Standard ITB), and
Section VII, General Conditions of Contract (Standard GC).
If the ITB and/or GC in the Bidding Documents prepared by the Employer contain
modifications from the Standard ITB and/or Standard GC included in these SBD
(Design Build), JICA will not consider them valid and the Standard ITB and/or
Standard GC, as defined above, shall apply.
The process of prequalification shall follow the procedure specified in the Standard
Prequalification Documents under Japanese ODA Loans, published by JICA.
Prequalification is in principle required in advance of bidding for large or complex works.
An alternative Section III, Evaluation and Qualification Criteria, is also provided to address
the possibility of carrying out the assessment of the qualification criteria at the bidding stage.
All information and data particular to each individual contract and required by Bidders in
order to prepare responsive Bids must be provided by the Employer, prior to issuing the
Bidding Documents, in the Bid Data Sheet (Section II), the Evaluation and Qualification
Criteria (Section III), the Employer’s Requirements (Section VI), the Particular Conditions
(Section VIII) and the Contract Forms (Section IX). Unless specifically agreed with JICA,
the Particular Conditions shall not materially alter the provisions of the General Conditions.
The following directions should be observed when using these SBD (Design Build):
(i) Specific details, such as the name of the Employer, address for Bid submission, etc.,
should be furnished in the spaces indicated by italicized notes inside brackets.
(ii) The footnotes and “boxed” notes and “italicized” notes in these SBD (Design Build),
except those applying to forms to be filled out by Bidders, or to instructions and
notes for the Bidders, are not part of the Bidding Documents, but contain guidance
and instructions for the Employer. Do not incorporate them in the actual Bidding
Documents.
(iii) Where alternative clauses or texts are shown, select those which best suit the
particular works and discard the alternative text which is not used.
vii
The time allowed for preparing and submitting Bids should not be too short and should be
adequate enough for Bidders to properly study the Bidding Documents visit the site and
prepare complete and responsive Bids.
Forms of Invitation for Bids, which are not part of the Bidding Documents, are given below
for reference.
The conditions of contract are based on the Conditions of Contract for Plant and Design
Build published by International Federation of Consulting Engineers (FIDIC). JICA
gratefully acknowledges the permission of FIDIC to make use of and amend the Conditions
of Contracts for inclusion in this Standard Bidding Documents. These conditions of contract
meet JICA’s requirements, and they shall be used without any modification.
JICA has two kinds of Conditions of Contracts for Design Build-typed Contract, which are
Standard Bidding Documents for Procurement of Design, Supply and Installation
(SBD(Plant)) and Standard Bidding Documents for Procurement of Electrical and
Mechanical Plant, and for Building and Engineering Works, Designed by the Contractor
(SBD(Design Build)).
Under Conditions of Contract of Design Build,
 the Contractor carries out the majority of the design, so that the plant or equipment
met the outline or performance specification prepared by the Employer as in
traditional projects (e.g., electrical and mechanical works, including erection on site).
 “the Engineer” administers the Contract, monitored the manufacture and erection on
site or construction work and certified payment and he also plays a role of
coordination among the whole Contracts when there are some other contracts
neighboring to the site of the Contract, and
 a process, power or treatment plant (or facility) contract may be constituted by
defining requirements in the Employer’s Requirement appropriately.
Whereas, under Conditions of Contract for Plant,
 the Contract is mainly intended for a Process Plant or a Thermal Plant (or a factory or
similar) construction,
 the Contractor carries out the whole design, supply, installation and commissioning of
plant and equipment on a “single responsibility” basis, and
 Instead of “the Engineer” in Conditions of Contract (Design Build), “Project
Manager” plays similar role and duties. The Project Manager is appointed by the
Employer to supervise and manage the contract on behalf of the Employer with the
intension of achieving the Employer’s objectives for the completed contract.
However, Project Manager is not given roles and/or authorities as much as the
Engineer is provided.
viii
Bidding Procedure
Single-Stage Two-Envelope Bidding
Documents Structure
I. Bidding Documents
Issued by Employer
Section I
Section II
Section III
Section IV
Section V
Section VI
Section VII
Section VIII
Section IX
-
Instructions to Bidders (ITB)
Bid Data Sheet (BDS)
Evaluation and Qualification Criteria (EQC)
Bidding Forms
Eligible Source Countries of Japanese ODA Loans
Employer’s Requirements
General Conditions (GC)
Particular Conditions (PC)
Contract Forms

II. The Bid
Submitted by Bidder
Technical Bid
(a) Letter of Technical Bid;
(b) Bid Security, in accordance with ITB 21;
(c) Acknowledgement of Compliance with the Guidelines for Procurement under Japanese ODA Loans
(Form ACK);
(d) Written confirmation authorizing the signatory of the Bid to commit the Bidder, in accordance with ITB
22.2
(e) Copy of the JV agreement, or letter of intent to enter into a JV including a draft agreement, indicating at
least the parts of the Works to be executed by the respective members in the case of a bid submitted by a
JV;
(f) Documentary evidence establishing in accordance with ITB 14 that the Works offered by the Bidder in its
Bid or in any alternative Bid, if permitted, are eligible;
(g) Documentary evidence in accordance with ITB 15 establishing the Bidder’s eligibility and qualifications
to perform the Contract if its Bid is accepted;
(h) Technical Proposal in accordance with ITB 17;
(i) Documentary evidence establishing in accordance with ITB 16 that the Works offered by the Bidder
conform to the Bidding Documents;
(j) Alternative Bids, if permissible, in accordance with ITB 13;
(k) List of Subcontractors, in accordance with ITB 17.2 and 17.3;
(l) Any other document required in the BDS.
Price Bid
(a)
(b)
(c)
(d)
Letter of Price Bid;
Completed Price Schedules, in accordance with ITB 12 and 18;
Alternative Bids, at the Bidder’s option and if permissible, in accordance with ITB 13; and
Any other document required in the BDS.
ix

III. Contract Documents
Issued by Employer & submitted by Bidder
(a) Contract Agreement;
(b) Letter of Acceptance;
(c) Letter of Technical Bid;
(d) Letter of Price Bid;
(e) the addenda (if any)
(e) Particular Conditions;
(f) General Conditions;
(g) Employer’s Requirements;
(h) Contractor’s Proposal and any other documents forming part of the Contract; and
(i) Acknowledgment of Compliance with Guidelines for Procurement under Japanese ODA Loans;
x
Bidding Procedure
Two-Stage One-Envelope Bidding
Documents Structure
I. Bidding Documents
II. The First Stage Bid
Issued by Employer
Submitted by Bidder
Section I
Section II
Section III
-
Section IV
Section V
-
Section VI
Section VII
Section VIII
Section IX
-
-
Instructions to Bidders (ITB)
Bid Data Sheet(BDS)
Evaluation and Qualification
Criteria (EQC)
Bidding Forms
Eligible Source Countries of
Japanese ODA Loans
Employer’s Requirements
General Conditions (GC)
Particular Conditions (PC)
Contract Forms

(a) Letter of First Stage Bid;
(b) Written confirmation authorizing the signatory of
the Bid to commit the Bidder, in accordance with
ITB 18.2;
(c) Copy of the JV agreement, or letter of intent to
enter into a JV including a draft agreement,
indicating at least the parts of the Works to be
executed by the respective partners; in the case
of a Technical Proposal submitted by a JV;
(d) Documentary
evidence
establishing
in
accordance with ITB 14 that the Works offered
by the Bidder in its Bid or in any alternative Bid
are eligible;
(e) Documentary evidence in accordance with ITB
15 establishing the Bidder’s eligibility and
qualifications to perform the Contract if its Bid is
accepted;
(f) Technical Proposal in accordance with ITB 17;
(g) Documentary
evidence
establishing
in
accordance with ITB 16 that the Works offered
by the Bidder conform to the Bidding
Documents;
(h) Alternative Technical Proposals in accordance
with ITB 13;
(i) List of Subcontractors, in accordance with ITB
17.2 and 17.3;
(j) Any other document required in the BDS.

III. Clarification of First Stage Bid
Issued by Employer
(a) Memorandum entitled “Changes Required Pursuant to First Stage Evaluation”;
(b) Invitation for Second Stage Bids;
(c) Any Addendum to the Bidding Documents in accordance with ITB 8, if so required.

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IV. The Second Stage Bid
V. The Contract
Submitted by Bidder
Issued by Employer & submitted by Bidder
(a) The Letter of Second Stage Bid;
(b) Completed schedules as required, including Price
Schedules, in accordance with ITB 32 and 33;
(c) Bid Security, in accordance with ITB 36;
(d) Acknowledgement of Compliance with the
Guidelines for Procurement under Japanese ODA
Loans (Form ACK);
(e) Written confirmation authorizing the signatory of
the Bid to commit the Bidder, in accordance with
ITB 37.2;
(f) Updated First Stage Bid, comprising any
modifications required to the First Stage Bid as
recorded in the Memorandum entitled “Changes
Required Pursuant to First Stage Evaluation”;
(g) Documentary evidence establishing in accordance
with ITB 14 that any additional or varied Works
offered by the Bidder, and not included in the
First Stage Bid, are eligible;
(h) Documentary evidence regarding any changes that
may have occurred between the time of
submitting the First and Second Stage Bids that
have any material effect on the Bidder’s eligibility
and qualifications to perform the Contract;
(i) Documentary evidence establishing that any
additional or varied facilities to be supplied and
installed by the Bidder, in accordance with the
requirements of the Memorandum entitled
“Changes Required Pursuant to First Stage
Evaluation”, are technically acceptable;
(j) List of Subcontractors additional to or different
from those named in its First Stage Bid, for major
items of Plant or Installation Services;
(h) Other documentation and information which may
be specified in the BDS.
(a) Contract Agreement;
(b) Letter of Acceptance;
(c) Letter of Second Stage Bid;
(d) the addenda (if any)(e) Particular Conditions;
(f) General Conditions;
(g) Employer’s Requirements;
(h) Contractor’s Proposal and any other documents
forming part of the Contract.; and
(i) Acknowledgment of Compliance with Guidelines
for Procurement under Japanese ODA Loans;
and,

BIDDING DOCUMENTS
for
Procurement of
[insert identification of theWorks]
_______________________________
_______________________________
Employer: [insert name of Employer]
Country: [insert name of Country]
Project: [insert name of Project]
Loan No.: [insert number of Loan Agreement]
Table of Contents
Invitation for Bids: Following Prequalification ................................................................. IFB-1
Invitation for Bids: Without Prequalification .................................................................... IFB-1
Invitation for Second Stage Bids ....................................................................................... IFB-1
PART 1 - Bidding Procedures
OPTION A: Single-Stage Two-Envelope Bidding
Section I. Instructions to Bidders ............................................................................. ITB-1
Section II. Bid Data Sheet ....................................................................................... BDS-1
Section III. Evaluation and Qualification Criteria (Following Prequalification) ... EQC-1
Section III. Evaluation and Qualification Criteria (Without Prequalification) ....... EQC-1
OPTION B: Two-Stage One-Envelope Bidding
Section I. Instructions to Bidders .............................................................................. ITB-1
Section II. Bid Data Sheet ....................................................................................... BDS-1
Section III. Evaluation and Qualification Criteria (Following Prequalification) ... EQC-1
Section III. Evaluation and Qualification Criteria (Without Prequalification) ....... EQC-1
Section IV. Bidding Forms ........................................................................................ BF-1
Section V. Eligible Source Countries of Japanese ODA Loans .............................. ESC-1
PART 2 - Employer’s Requirements
Section VI. Employer’s Requirements ...................................................................... ER-1
PART 3 - Conditions of Contract and Contract Forms
Section VII. General Conditions (GC).......................................................................GC-1
Section VIII. Particular Conditions............................................................................ PC-1
Section IX. Contract Forms ....................................................................................... CF-1
Invitation for Bids: Following Prequalification
Invitation for Bids: Following Prequalification
Notes on Invitation for Bids
The Invitation for Bids for contracts, subject to prequalification, is sent only to firms
determined by the Employer to be qualified in accordance with the Employer’s
prequalification procedure. This prequalification procedure must be reviewed and
commented on by JICA if the potential contract is to be eligible for JICA financing (see the
relevant Section of the Guidelines for Procurement under Japanese ODA Loans).
Ideally, the Invitation for Bids is sent to the qualified Bidders at the time that the
prequalification results are announced.
For major work, prequalification is in principle required. If prequalification is not used, the
appropriate Invitation for Bids form shall be used.
In case of Two-Stage One-Envelope Bidding procedure, the Bid Security is required at the
Second Stage. Therefore, the request of a Bid Security shall be deleted from the Invitation for
First Stage Bids.
The Invitation for Bids should be consistent with the information contained in Section II Bid Data Sheet.
Invitation for Bids: Following Prequalification
IFB-1
Invitation for Bids
Date: [date of issuance of IFB]
Loan Agreement No: [insert number]
IFB No: [insert number]
Reference Identification No: [insert number]
1. The [insert name of Borrower] has received1 a loan from Japan International Cooperation
Agency (JICA) towards the cost of [insert name of Project]. It is intended that part of the
proceeds of this loan will be applied to eligible payments under the Contract2 for [insert title
of Contract].
2. Bidding will be conducted through procedures in accordance with the applicable
Guidelines for Procurement under Japanese ODA Loans, and is open to all Bidders from
eligible source countries, as defined in the Loan Agreement.
3. The [insert name of the Employer] now invites sealed Bids from prequalified eligible
Bidders for the design, execution and completion of [insert brief description of the Works
to be procured] (“theWorks”). International Competitive Bidding will be conducted in
accordance with JICA’s [insert “Single-Stage” or “Two-Stage”] Bidding Procedure
4. Prequalified eligible Bidders may obtain further information from and inspect the Bidding
Documents at the office of [insert name of appropriate purchasing unit]3 [insert mailing
address, email address(es) and/or facsimile numbers of appropriate office for inquiry and
issuance of the Bidding Documents].
5. A complete set of the Bidding Documents may be purchased and inspected by interested
prequalified Bidders on the submission of a written application to the address above and
upon payment of a non-refundable fee of [insert amount in currency of Borrower’s country
or in specified convertible currency].4
6. Bids must be delivered to the address above5 on or before [insert time] on [insert date]6
and must be accompanied by a Bid security7 of [insert fixed amount (same as that stated in
Clause 21.1 of the Bid Data Sheet (BDS)].
Notes
1
2
3
4
5
6
Substitute “has applied for,” if appropriate.
Substitute “contracts” where Bids are called concurrently for multiple contracts. Add a new para. 3 and
renumber paras 3 - 6 as follows: “Bidders may bid for one or several contracts, as further defined in the
Bidding Documents. Bidders wishing to offer discounts in case they are awarded more than one contract
will be allowed to do so, provided those discounts are included in the Letter of Bid.”
The office for inquiry and issuance of the Bidding Documents and that for Bid submission may or may not be
the same.
The fee, to defray printing and mailing/ shipping costs, should be nominal.
Substitute the Employer’s address for Bid submission if different from its address for inquiry and issuance of
the Bidding Documents.
The time allowed for preparation of the Bid submission should be sufficient for Bidders to gather all the
information required - preferably sixty (60) days, but in any case not less than forty-five (45) days after the
IFB-2
Invitation for Bids: Following Prequalification
7. Bids will be opened in the presence of Bidders’ representatives who choose to attend at
[insert time and date] at the office of [insert address of appropriate office].
[Insert name of office]
[Insert name of person in charge officer]
[Insert postal address] and/or [Insert street address]
[Insert telephone number, indicate country and city code]
[Insert facsimile number]
[Insert email address]
7
date when the documents are available for distribution or the date of the advertisement, whichever is later.
This period may be longer for very large projects, where time should be allowed for the formation of joint
ventures and assembly of the necessary resources, and/or scrutiny of the Bidding Documents.
Delete the request for a security when the Two-Stage Bidding procedure is used, as the security is
requested in the Invitation for Second Stage Bids.
Invitation for Bids: Without Prequalification
Invitation for Bids: Without Prequalification
Notes on Invitation for Bids
If Bids are invited openly from contractors without using a prequalification procedure, the
Invitation for Bids should be issued directly to the public (see the relevant Section of the
Guidelines for Procurement under Japanese ODA Loans):
(a)
as an advertisement in at least one newspaper of general circulation in the Borrower’s
country; and
(b)
with sending copies of the invitation to JICA.
The Invitation for Bids provides information that enables potential Bidders to decide whether
to participate. Apart from a summary description of the Facilities, the Invitation for Bids
should also indicate any important Bid evaluation criteria (for example, technical alternatives)
or qualification requirement (for example, a requirement for a minimum level of experience
in projects similar to that for which the Invitation for Bids is issued).
In case of Two-Stage One-Envelope Bidding procedure, the Bid Security is required at the
Second Stage. Therefore, the request of a Bid Security shall be deleted from the Invitation for
First Stage Bids.
The Invitation for Bids should be consistent with the information contained in Section II Bid Data Sheet.
Invitation for Bids: Without Prequalification
IFB-1
Invitation for Bids
Date: [date of issuance of IFB]
Loan Agreement No: [insert number]
IFB No: [insert number]
Reference Identification No: [insert number]
1.
The [insert name of Borrower] has received8 a loan from Japan International Cooperation
Agency (JICA) towards the cost of [insert name of Project]. It is intended that part of the
proceeds of this loan will be applied to eligible payments under the Contract9 for [insert
title of Contract].
2.
Bidding will be conducted through procedures in accordance with the applicable
Guidelines for Procurement under Japanese ODA Loans, and is open to all Bidders from
eligible source countries, as defined in the Loan Agreement.
3.
The [insert name of the Employer] now invites sealed Bids from eligible Bidders for the
design, execution and completion of [insert brief description of the Works to be procured]
(“the Works”). International Competitive Bidding will be conducted in accordance with
JICA's [insert “Single-Stage” or “Two-Stage”] Bidding Procedure.
4.
Interested eligible Bidders may obtain further information from and inspect the Bidding
Documents at the office of [insert name of appropriate purchasing unit]10 [insert mailing
address, email address(es), and/or facsimile numbers of appropriate office for inquiry and
issuance of Bidding Documents].
5.
A complete set of the Bidding Documents may be purchased and inspected by interested
Bidders on the submission of a written application to the address above and upon payment
of a non-refundable fee of [insert amount in currency of Borrower’s country or in
specified convertible currency].11
6.
Bids must be delivered to the address above12 on or before [insert time] on [insert date]13
and must be accompanied by a Bid Security 14 of [insert fixed amount (same as that
stated in Clause 21.1 of the Bid Data Sheet (BDS)].
8
9
10
11
12
13
Substitute “has applied for,” if appropriate.
Substitute “contracts” where Bids are called concurrently for multiple contracts. Add a new para. 3 and
renumber paras 3 - 6 as follows: “Bidders may bid for one or several contracts, as further defined in the
Bidding Documents. Bidders wishing to offer discounts in case they are awarded more than one contract
will be allowed to do so, provided those discounts are included in the Letter of Bid.”
The office for inquiry and issuance of Bidding Documents and that for Bid submission may or may not be the
same.
The fee, to defray printing and mailing/ shipping costs, should be nominal.
Substitute the Employer’s address for Bid submission if different from its address for inquiry and issuance of
Bidding Documents.
The time allowed for preparation of the Bid submission should be sufficient for Bidders to gather all the
information required - preferably sixty (60) days, but in any case not less than forty-five (45) days after the
date when the documents are available for distribution or the date of the advertisement, whichever is later.
IFB-2
7.
Invitation for Bids: Without Prequalification
Bids will be opened in the presence of Bidders’ representatives who choose to attend at
[insert time and date] at the office of [insert address of appropriate office].
[Insert name of office]
[Insert name of person in charge officer]
[Insert postal address] and/or [Insert street address]
[Insert telephone number, indicate country and city code]
[Insert facsimile number]
[Insert email address]
14
This period may be longer for very large projects, where time should be allowed for the formation of joint
ventures and assembly of the necessary resources, and/or scrutiny of the Bidding Documents.
Delete the request for a security when the Two-Stage Bidding procedure is used, as the security is
requested in the Invitation for Second Stage Bids.
Invitation for Second Stage Bids
Invitation for Second Stage Bids
Notes on Invitation for Second Stage Bids
The Invitation for Second Stage Bids is used in the Two-Stage One-Envelope Bidding
procedure. It shall be sent to all Bidders who were found responsive after the First Stage Bid
evaluation, inviting them to submit an updated technical Bid and a financial Bid.
Two-Stage One-Envelope Bidding applies following a prequalification process or without
such procedure. The Invitation for Bids “Following Prequalification” and “Without
Prequalification” given above shall be used for inviting Bidders for the First Stage Bid.
Invitation for Second-Stage Bids
IFB-1
Invitation for Second Stage Bids
Date: [date of issuance of Invitation for Second-Stage Bids]
Loan Agreement No: [insert number]
IFB No: [insert number]
Reference Identification No: [insert number]
To: [insert name and address of the Bidder]
1.
We hereby inform you that you are invited to submit a sealed Second-Stage Bid for the
execution and completion of the cited Contract for which you submitted a First Stage Bid
on [insert date of submission of First Stage Bid], which was reviewed during the
clarification meeting(s) held on [insert date(s)] and has been found technically responsive.
2.
Your Second Stage Bid should include an updated Technical Bid and a Price Bid based on
attached amendment, if any15, and on the modifications, if any, listed in the “Changes
Required Pursuant to the First Stage Evaluation” Annex to the Memorandum of the
clarification meeting(s) held with you on [insert date(s)]16.
3.
Second Stage Bids shall be submitted [insert time, date and address for Second Stage Bid
submission] and will be opened in the presence of the Bidder’s representatives who choose
to attend at [insert time, date and address for Second-Stage Bid opening]17.
4.
Second Stage Bids shall remain valid for [insert number of days]18 after the deadline for
Bid submission prescribed above.
5.
All Second Stage Bids must be accompanied by a Bid Security in an amount of [insert
fixed amount (same as that stated in Clause 36.1 of the Bid Data Sheet (BDS)].
6.
Please confirm receipt of this letter immediately in writing by email or facsimile. If you do
not intend to bid, we would appreciate being so notified again in writing at your earliest
opportunity.
Attachments: [insert title of amendments, if any, and the Memorandum of “Changes Required
Pursuant to First Stage Evaluation]
Notes
15
16
17
18
Amendment shall be common to all Bidders invited to submit a Second Stage Bid.
A copy of the respective Annex should be attached to the letter to the corresponding Bidder.
The dates of Bid submission and Bid opening should be the same, and the time should also be the same or
immediately thereafter.
The period should be sufficient to permit completion of the Second Stage Bid evaluation, review of the
recommended selection by JICA, obtainment of approvals and notification of award. A realistic period
should be specified in order to avoid the need for Bid validity extension.
IFB-2
[Insert name of office]
[Insert name of person in charge officer]
[Insert postal address] and/or [Insert street address]
[Insert telephone number, indicate country and city code]
[Insert facsimile number]
[Insert E-mail address]
Invitation for Second Stage Bids
PART 1 - Bidding
Procedures
OPTION A:
Single-Stage Two-Envelope Bidding
Option A - Section I. Instructions to Bidders
Section I. Instructions to Bidders
Notes on Instructions to Bidders
Section I, Instructions to Bidders, provides the information necessary for Bidders to prepare
responsive Bids in accordance with the requirements of the Employer. It also gives
information on Bid submission, opening, and evaluation, and on the award of the Contract.
The use of the Standard Instructions to Bidders set forth in Section I of these Standard
Bidding Documents for the Procurement of Electrical and Mechanical Plant, and for Building
and Engineering Works, Designed by the Contractor (trial version) published by JICA in
July, 2015 (hereafter referred to as “Standard ITB”) is required in Bidding Documents for
Electrical and Mechanical Plant, and for Building and Engineering Works, Designed by the
Contractor financed by Japanese ODA Loans, and they shall be used without modification.
Any necessary changes, acceptable to JICA, to address specific country and project issues,
shall be introduced only through the Bid Data Sheet.
The Instructions to Bidders will not be part of the Contract.
Option A - Section I. Instructions to Bidders
Section I. Instructions to Bidders
[Note to the Employer: The instructions to Bidders governing all Single-Stage Two-Envelope
bidding processes for Design Build Contracts funded with Japanese ODA Loans are the
Standard Instructions to Bidders included in Option A, Single-Stage Two-Envelope Bidding,
of the Standard Bidding Documents for Procurement of Electrical and Mechanical Plant,
and for Building and Engineering Works, Designed by the Contractor (SBD (Design Build))
(Trail Version) published by JICA in July 2015.
A copy of the Standard Instructions to Bidders may be attached to the Bidding Documents
prepared by the Employer for reference purposes only. If the Instructions to Bidders in the
Bidding Documents prepared by the Employer contain modifications from the Standard
Instructions to Bidders, JICA will not consider them valid and the Standard Instructions to
Bidders, as defined above, shall apply.
Instead of attaching a copy of the Standard Instructions to Bidders, the Employer may use
the following introductory text.]
The Instructions to Bidders governing this bidding process are the “Instructions to Bidders
included in Option A, Single-Stage Two-Envelope Bidding, Section I,” of the Standard
Bidding Documents for Procurement of Plant Design, Supply and Installation (Trail Version)
published by JICA in July 2015. Those Instructions to Bidders are available on the JICA’s
web site shown below:
http://www.jica.go.jp/english/our_work/types_of_assistance/oda_loans/oda_op_info/guide/tender/index.html
A copy of the Instructions to Bidders is not attached to these Bidding Documents.
Option A - Section I. Instructions to Bidders
ITB-1
Table of Clauses
A. General ............................................................................................................................... 3
1.
2.
3.
4.
5.
Scope of Bid .............................................................................................................. 3
Source of Funds ......................................................................................................... 3
Corrupt and Fraudulent Practices .............................................................................. 3
Eligible Bidders ......................................................................................................... 5
Eligible Plant and Installation Services ..................................................................... 6
B. Contents of Bidding Documents....................................................................................... 7
6.
7.
8.
Sections of Bidding Documents ............................................................................... 7
Clarification of Bidding Documents, Site Visit, Pre-Bid Meeting............................ 8
Amendment of Bidding Documents .......................................................................... 9
C. Preparation of Bids ........................................................................................................... 9
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
Cost of Bidding ......................................................................................................... 9
Language of Bid ........................................................................................................ 9
Documents Comprising the Bid .............................................................................. 10
Letters of Bid and Schedules ................................................................................... 11
Alternative Bids ....................................................................................................... 11
Documents Establishing the Eligibility of the Plant and Installation Services ....... 12
Documents Establishing the Eligibility and Qualifications of the Bidder .............. 12
Documents establishing conformity of the Plant and Installation Services ............ 12
Technical Proposal, Subcontractors ........................................................................ 13
Bid Prices and Discounts ......................................................................................... 14
Currencies of Bid and Payment ............................................................................... 15
Period of Validity of Bids ....................................................................................... 16
Bid Security ............................................................................................................. 16
Format and Signing of Bid ...................................................................................... 17
D. Submission and Opening of Bids ................................................................................... 18
23.
24.
25.
26.
Submission, Sealing and Marking of Bids .............................................................. 18
Deadline for Submission of Bids............................................................................. 19
Late Bids.................................................................................................................. 19
Withdrawal, Substitution, and Modification of Bids .............................................. 19
ITB-2
Option A - Section I. Instructions to Bidders
27. Bid Opening .............................................................................................................20
E. Evaluation and Comparison of Bids ...............................................................................22
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
Confidentiality ..........................................................................................................22
Clarification of Bids .................................................................................................22
Deviations, Reservations, and Omissions ................................................................23
Preliminary Examination of Technical Bids ............................................................23
Qualification of the Bidders .....................................................................................23
Determination of Responsiveness of Technical Bids ..............................................24
Nonmaterial Nonconformities ..................................................................................25
Detailed Evaluation of Technical Bids .....................................................................25
Correction of Arithmetical Errors ............................................................................26
Conversion to Single Currency ................................................................................27
Evaluation of Price Bids ...........................................................................................27
Comparison of Bids ..................................................................................................28
Employer’s Right to Accept Any Bid, and to Reject Any or All Bids.....................28
F. Award of Contract ............................................................................................................28
41.
42.
43.
44.
Award Criteria ..........................................................................................................28
Notification of Award ..............................................................................................28
Signing of Contract ..................................................................................................29
Performance Security ...............................................................................................29
Option A - Section I. Instructions to Bidders
ITB-3
A. General
1.
Scope of Bid
1.1
In connection with the Invitation for Bids specified in the Bid
Data Sheet (BDS), the Employer, as specified in the BDS,
issues these Bidding Documents (hereinafter referred to as
“Bidding Documents”) for the procurement of Electrical and
Mechanical Plant, and for Building and Engineering Works,
Designed by the Contractor as specified in Section VI,
Employer’s Requirements. The name, identification, and
number of the lot(s) (contract(s)) comprising this International
Competitive Bidding (ICB) are specified in the BDS.
1.2 Throughout these Bidding Documents:
(a) the term “in writing” means communicated in written form
and delivered against receipt;
(b) except where the context requires otherwise, words
indicating the singular also include the plural and words
indicating the plural also include the singular; and
(c) “day” means calendar day.
2.
3.
Source of Funds
Corrupt and
Fraudulent
2.1
The Borrower specified in the BDS has applied for or
received a Japanese ODA Loans from Japan International
Cooperation Agency (hereinafter referred to as “JICA”), with
the number, in the amount and on the signed date of the Loan
Agreement specified in the BDS, toward the cost of the project
specified in the BDS. The Borrower intends to apply a
portion of the proceeds of the Loan to eligible payments under
the Contract(s) for which these Bidding Documents are issued.
2.2
Disbursement of a Japanese ODA Loans by JICA will be
subject, in all respects, to the terms and conditions of the Loan
Agreement, including the disbursement procedures and the
applicable Guidelines for Procurement under Japanese ODA
Loans specified in the BDS. No party other than the Borrower
shall derive any rights from the Loan Agreement or have any
claim to the Loan proceeds.
2.3
The above Loan Agreement will cover only part of the project
cost. As for the remaining portion, the Borrower will take
appropriate measures for finance.
3.1
It is JICA’s policy to require that Bidders and Contractors, as
well as Borrowers, under contracts funded with Japanese ODA
ITB-4
Practices
Option A - Section I. Instructions to Bidders
Loans and other Japanese ODA, observe the highest standard
of ethics during the procurement and execution of such
contracts. In pursuance of this policy, JICA:
(a) will reject a proposal for award if it determines that the
Bidder recommended for award has engaged in corrupt or
fraudulent practices in competing for the contract in
question;
(b) will recognize a Bidder or Contractor as ineligible, for a
period determined by JICA, to be awarded a contract
funded with Japanese ODA Loans if it, at any time,
determines that the Bidder or the Contractor has engaged
in corrupt or fraudulent practices in competing for, or in
executing, another contract funded with Japanese ODA
Loans or other Japanese ODA; and
(c) will recognize a Contractor as ineligible to be
awarded a contract funded with Japanese ODA Loans if
the Contractor or a Subcontractor, who has a direct
contract with the Contractor, is debarred under the cross
debarment decisions by the Multilateral Development
Banks. Such period of ineligibility shall not exceed three
(3) years from (and including) the date on which the cross
debarment is imposed.
“Cross debarment decisions by the Multilateral development
Banks” is a corporate sanction in accordance with the
agreement among the African Development Bank Group,
Asian Development Bank, European Bank for Reconstruction
and Development, Inter-American Development Bank Group
and the World Bank Group signed on 9 April, 2010 (as
amended from time to time). JICA will recognize the World
Bank Group’s debarment of which period exceeds one year,
imposed after 19 July, 2010, the date on which the World
Bank Group started cross debarment, as “cross debarment
decisions by the Multilateral Development Banks.”
The list of debarred firms and individuals is available at the
electronic address specified in the BDS.
JICA will recognize a Bidder or Contractor as ineligible to be
awarded a contract funded with Japanese ODA Loans if the
Bidder or Contractor is debarred by the World Bank Group for
the period starting from the date of the Invitation for Bid, if
prequalification has not been conducted; or the date of
Advertisements for Prequalification, if prequalification has
Option A - Section I. Instructions to Bidders
ITB-5
been conducted, up to the signing of the contract, unless (i)
such debarment period does not exceed one year, or (ii) three
(3) years have passed since such debarment decision.
If it is revealed that the Contractor was ineligible to be
awarded a contract according to the above, JICA will, in
principle, impose sanctions against the Contractor.
If it is revealed that a Subcontractor, who has a direct contract
with the Contractor, was debarred by the World Bank Group
on the subcontract date, JICA will, in principle, require the
Borrower to have the Contractor cancel the subcontract
immediately, unless (i) such debarment period does not
exceed one year, or (ii) three (3) years have passed since such
debarment decision. If the Contractor refuses, JICA will
require the Borrower to declare invalidity or cancellation of
the contract and demand the refund of the relevant proceeds of
the Loan or any other remedies on the grounds of contractual
violation.
4.
Eligible Bidders
3.2
Furthermore, Bidders shall be aware of the provision
stated in Sub-Clause 15.6 [Corrupt and Fraudulent Practice] of
General Conditions.
4.1
A Bidder may be a firm that is a single entity or any
combination of such entities in the form of a joint venture (JV)
under an existing agreement or with the intent to enter into
such an agreement supported by a letter of intent. In the case
of a JV:
(a) all members shall be jointly and severally liable for the
execution of the Contract in accordance with the Contract
terms, and
(b) the JV shall nominate a Representative who shall have the
authority to conduct all business for and on behalf of any
and all the members of the JV during the bidding process
and, in the event the JV is awarded the Contract, during
Contract execution.
4.2
A Bidder shall not have a conflict of interest. A Bidder shall
not be employed under any of the circumstances set forth
below throughout the bidding/selection process and/or the
execution of the Contract unless the conflict has been resolved
in a manner acceptable to JICA.
(a) A firm shall be disqualified from providing goods or nonconsulting services resulting from or directly related to
ITB-6
Option A - Section I. Instructions to Bidders
consulting services for the preparation or implementation
of a project that it provided or were provided by any
affiliate that directly or indirectly controls, is controlled
by, or is under common control with that firm. This
provision does not apply to the various firms (consultants,
contractors, or suppliers) only due to the reason that those
firms together are performing the Contractor’s obligations
under a turnkey or design and build contract.
(b) A firm that has a close business relationship with the
Borrower’s professional personnel, who are directly or
indirectly involved in any part of: (i) the preparation of
the prequalification and Bidding Documents for the
Contract, (ii) the prequalification and Bid evaluation, or
(iii) the supervision of such Contract, shall be
disqualified.
(c) Based on the “One Bid Per Bidder” principle, which is to
ensure fair competition, a firm and any affiliate that
directly or indirectly controls, is controlled by, or is under
common control with that firm shall not be allowed to
submit more than one Bid, either individually or as a
member in a JV. A firm (including its affiliate), if acting
in the capacity of a Subcontractor in one Bid, may
participate in other Bids, only in that capacity.
(d) A firm having any other form of conflict of interest other
than (a) through (c) above shall be disqualified.
5.
Eligible Plant,
Material and
Services
4.3
A Bidder shall be from any of the eligible source countries
indicated in Section V, Eligible Source Countries of Japanese
ODA Loans.
4.4
A Bidder that has been determined to be ineligible by JICA in
accordance with ITB 3.1 shall not be eligible to be awarded a
Contract.
4.5
This bidding is open only to prequalified Bidders unless
specified in the BDS.
4.6
A Bidder shall provide such evidence of its continued
eligibility satisfactory to the Employer, as the Employer shall
reasonably request.
5.1
The Plant, Material and Services to be supplied under the
Contract shall have their origin in any of the eligible source
countries indicated in Section V, Eligible Source Countries of
Japanese ODA Loans, and all expenditures under the Contract
Option A - Section I. Instructions to Bidders
ITB-7
will be limited to such Plant, Material and Services.
For purposes of ITB 5.1 above, “origin” means the place
where the plant, or component parts thereof are mined, grown,
produced or manufactured, and from which the services are
provided. Plant components are produced when, through
manufacturing, processing, or substantial or major assembling
of components, a commercially recognized product results that
is substantially different in its basic characteristics or in
purpose or utility from its components.
5.2
B. Contents of Bidding Documents
6.
Sections of
Bidding
Documents
6.1
The Bidding Documents consist of Parts 1, 2, and 3, which
include all the Sections indicated below, and should be read in
conjunction with any Addenda issued in accordance with ITB
8.
PART 1
Bidding Procedures
 Section I. Instructions to Bidders (ITB)
 Section II. Bid Data Sheet (BDS)
 Section III. Evaluation and Qualification Criteria (EQC)
 Section IV. Bidding Forms
 Section V. Eligible Source Countries of Japanese ODA
Loans
PART 2
Employer’s Requirements
 Section VI. Employer’s Requirements
PART 3 Conditions of Contract and Contract Forms
 Section VII. General Conditions (GC)
 Section VIII. Particular Conditions (PC)
 Section IX. Annex to the Particular Conditions - Contract
Forms
6.2
The Invitation for Bids issued by the Employer is not part of
the Bidding Documents.
6.3
Unless obtained directly from the Employer, the Employer is
not responsible for the completeness of the Bidding
Documents, responses to requests for clarification, the minutes
of the pre-bid meeting (if any), or Addenda to the Bidding
ITB-8
Option A - Section I. Instructions to Bidders
Documents in accordance with ITB 8. In case of any
contradiction, documents obtained directly from the Employer
shall prevail.
7.
Clarification of
Bidding
Documents, Site
Visit, Pre-Bid
Meeting
6.4
The Bidder is expected to examine all instructions, forms,
terms, and Employer’s Requirement in the Bidding
Documents, and to furnish with its Bid all information and
documentation as is required by the Bidding Documents.
7.1
A Bidder requiring any clarification of the Bidding Documents
shall contact the Employer in writing at the Employer’s
address specified in the BDS or raise his enquiries during the
pre-bid meeting if provided for in accordance with ITB 7.4.
The Employer will respond in writing to any request for
clarification, provided that such request is received no later
than fourteen (14) days prior to the deadline for submission of
Bids. The Employer shall forward copies of its response to all
Bidders who have acquired the Bidding Documents in
accordance with ITB 6.3, including a description of the
inquiry but without identifying its source. If so specified in
the BDS, the Employer shall also promptly publish its
response at the web page identified in the BDS. Should the
clarification result in changes to the essential elements of the
Bidding Documents, the Employer shall amend the Bidding
Documents following the procedure under ITB 8 and ITB
24.2.
7.2
The Bidder is advised to visit and examine the Site and its
surroundings and obtain for itself on its own responsibility all
information that may be necessary for preparing the Bid and
entering into a contract for construction of the Works. The
costs of visiting the site shall be at the Bidder’s own expense.
7.3
The Bidder and any of its personnel or agents will be granted
permission by the Employer to enter upon its premises and
lands for the purpose of such visit, but only upon the express
condition that the Bidder, its personnel, and agents will release
and indemnify the Employer and its personnel and agents from
and against all liability in respect thereof, and will be
responsible for death or personal injury, loss of or damage to
property, and any other loss, damage, costs, and expenses
incurred as a result of the inspection.
Option A - Section I. Instructions to Bidders
8.
Amendment of
Bidding
Documents
ITB-9
7.4
The Bidder’s designated representative is invited to attend a
pre-bid meeting, if so specified in the BDS. The purpose of
the meeting will be to clarify issues and to answer questions
on any matter that may be raised at that stage. A site visit will
be conducted by the Employer at the time of the pre-bid
meeting, if so specified in the BDS.
7.5
The Bidder is requested to submit any questions in writing, to
reach the Employer not later than one (1) week before the
meeting.
7.6
Minutes of the pre-bid meeting, if applicable, including the
text of the questions asked by Bidders, without identifying the
source, and the responses given, together with any responses
prepared after the meeting, will be transmitted promptly to all
Bidders who have acquired the Bidding Documents in
accordance with ITB 6.3. Any modification to the Bidding
Documents that may become necessary as a result of the prebid meeting shall be made by the Employer exclusively
through the issue of an addendum pursuant to ITB 8 and not
through the minutes of the pre-bid meeting. Nonattendance at
the pre-bid meeting will not be a cause for disqualification of a
Bidder.
8.1
At any time prior to the deadline for submission of Bids, the
Employer may amend the Bidding Documents by issuing
addenda.
8.2
Any addendum issued shall be part of the Bidding Documents
and shall be communicated in writing to all who have obtained
the Bidding Documents from the Employer in accordance with
ITB 6.3. If so specified in the BDS, the Employer shall also
promptly publish the addendum on the Employer’s web page
in accordance with ITB 7.1.
8.3
To give Bidders reasonable time in which to take an addendum
into account in preparing their Bids, the Employer may extend
the deadline for the submission of Bids, pursuant to ITB 24.2.
C. Preparation of Bids
9.
Cost of Bidding
10. Language of Bid
9.1
The Bidder shall bear all costs associated with the preparation
and submission of its Bid, and the Employer shall not be
responsible or liable for those costs, regardless of the conduct
or outcome of the bidding process.
10.1 The Bid, as well as all correspondence and documents relating
to the Bid exchanged by the Bidder and the Employer, shall be
ITB-10
Option A - Section I. Instructions to Bidders
written in the language specified in the BDS. Supporting
documents and printed literature that are part of the Bid may
be in another language provided they are accompanied by an
accurate translation of the relevant passages in the language of
Bid, in which case, for purposes of interpretation of the Bid,
such translation shall govern.
11. Documents
Comprising the
Bid
11.1 The Bid shall comprise two envelopes submitted
simultaneously, one called the Technical Bid containing the
documents listed in ITB 11.2 and the other the Price Bid
containing the documents listed in ITB 11.3, both envelopes
enclosed together in an outer single envelope.
11.2 The Technical Bid submitted by the Bidder shall comprise the
following:
(a) Letter of Technical Bid;
(b) Bid Security, in accordance with ITB 21;
(c) Acknowledgment of Compliance with the Guidelines for
Procurement under Japanese ODA Loans (Form ACK),
which shall be signed and dated by the Bidder’s
authorized representative;
(d) written confirmation authorizing the signatory of the Bid
to commit the Bidder, in accordance with ITB 22.2;
(e) in the case of a Bid submitted by a JV, a copy of the JV
agreement, or letter of intent, signed by all members, to
enter into a JV including a draft agreement, indicating at
least the parts of the Plant to be executed by the respective
members;
(f) documentary evidence establishing in accordance with
ITB 14 that the Works offered by the Bidder in its Bid or
in any alternative Bid, if permitted, are eligible;
(g) documentary evidence in accordance with ITB 15
establishing the Bidder’s eligibility and qualifications to
perform the Contract if its Bid is accepted;
(h) Technical Proposal in accordance with ITB 17;
(i) documentary evidence establishing in accordance with
ITB 16 that the Works offered by the Bidder conform to
the Bidding Documents;
(j) alternative Bids, if permissible, in accordance with ITB
Option A - Section I. Instructions to Bidders
ITB-11
13;
(k) list of Subcontractors, in accordance with ITB 17.2 and
17.3; and
(l) any other document required in the BDS.
11.3 The Price Bid submitted by the Bidder shall comprise the
following:
(a) Letter of Price Bid;
(b) completed Price Schedules, in accordance with ITB 12
and 18;
(c) alternative Price Bids, at the Bidder’s option and if
permissible, in accordance with ITB 13; and
(d) any other document required in the BDS.
12. Letters of Bid
and Schedules
12.1 The Bidder shall complete the Letters of Technical Bid and
Price Bid, including the appropriate Technical and Price
Schedules, using the relevant forms furnished in Section IV,
Bidding Forms. The forms must be completed without any
alterations to the text, and no substitutes shall be accepted
except as provided under ITB 22.2. All blank spaces shall be
filled in with the information requested.
13. Alternative Bids
13.1 The BDS indicates whether alternative Bids are allowed. If
they are allowed, the BDS will also indicate whether they are
permitted in accordance with ITB 13.3, or invited in
accordance with ITB 13.2 and/or ITB 13.4.
13.2 When alternatives to the Time for Completion of the whole of the
Works or the sections are explicitly invited, a statement to that
effect will be included in the BDS, and the method of evaluating
different time schedules will be described in Section III,
Evaluation and Qualification Criteria.
13.3 Except as provided under ITB 13.4 below, Bidders wishing to
offer technical alternatives to the Employer’s requirements as
described in the Bidding Documents must also provide: (i) a price
at which they are prepared to offer such alternative meeting the
Employer’s requirements; and (ii) all information necessary for a
complete evaluation of the alternatives by the Employer,
including drawings, design calculations, technical information
(particulars), breakdown of prices, and proposed installation
methodology and other relevant details. Only the technical
alternatives, if any, of the lowest evaluated Bidder conforming to
ITB-12
Option A - Section I. Instructions to Bidders
the basic technical requirements shall be considered by the
Employer.
13.4 When Bidders are invited in the BDS to submit alternative
technical solutions for specified parts of theWorks, such parts
shall be described in Section VI, Employer’s Requirements.
Technical alternatives that comply with the performance and
technical criteria specified for the Works shall be considered
by the Employer on their own merits, pursuant to ITB 35.2.
14. Documents
Establishing the
Eligibility of
Plant, Materials
and Services
14.1 To establish the eligibility of Plant, Materials and Services in
accordance with ITB 5, Bidders shall complete the country of
origin declarations in the Price Schedule Forms, included in
Section IV, Bidding Forms.
15. Documents
Establishing the
Eligibility and
Qualifications of
the Bidder
15.1 In accordance with Section III, Evaluation and Qualification
Criteria, if the prequalification process was conducted prior to
the bidding process, the Bidder shall provide in the
corresponding information sheets included in Section IV,
Bidding Forms, (i) updated information on any assessed aspect
that changed from that time to establish that the Bidder
continues to meet the criteria used at the time of
prequalification and (ii) the requested information on the
additional qualification criteria stated in Section III, Evaluation
and Qualification Criteria, or if the assessment of qualification
criteria was not conducted prior to the bidding process, the
Bidder shall provide the information requested in the
corresponding information sheets included in Section IV,
Bidding Forms.
15.2 Any change in the structure or formation of a Bidder after being
prequalified and invited to bid (including, in the case of a JV,
any change in the structure or formation of any member thereto)
shall be subject to the written approval of the Employer prior to
the deadline for submission of Bids. Such approval shall be
denied if (i) such change has not taken place by the free choice
of the firms involved; (ii) as a consequence of the change, the
Bidder no longer substantially meets the qualification criteria set
forth in the Prequalification Documents; or (iii) in the opinion of
the Employer, the change may result in a substantial reduction
in competition. Any such change should be submitted to the
Employer not later than fourteen (14) days after the date of the
Invitation for Bids.
16. Documents
establishing
conformity of
16.1 The documentary evidence of the conformity of the Works
with the Bidding Documents may be in the form of literature,
Option A - Section I. Instructions to Bidders
the Works
ITB-13
drawings and data, and shall include:
(a) a detailed description of the essential technical and
performance characteristics of the Plant, including the
Schedule of Guarantees of the proposed Plant, in response
to the Employer’s Requirement. The Schedule of
Guarantees of the proposed Plant shall be stated in the
applicable form in Section IV, Bidding Forms;
(b) a list giving full particulars, including available sources,
of all spare parts, special tools, etc., necessary for the
proper and continuing functioning of the Plant for the
period specified in the BDS, following completion of the
Works in accordance with the provisions of Contract; and
(c) adequate evidence demonstrating the substantial
responsiveness of the Works to those Employer’s
Requirements. Bidders shall note that standards for
workmanship, materials and equipment designated by the
Employer in the Bidding Documents are intended to be
descriptive (establishing standards of quality and
performance) only and not restrictive. The Bidder may
substitute alternative standards, brand names and/or
catalog numbers in its Technical Proposal, provided that it
demonstrates to the Employer’s satisfaction that the
alterations are substantially equivalent or superior to the
standards designated in the Employer’s Requirement.
17. Technical
Proposal,
Subcontractors
17.1 The Bidder shall furnish a Technical Proposal, including a
statement of work methods, equipment, personnel, schedule,
safety plan, and any other information as stipulated in Section
IV, Bidding Forms in sufficient detail to demonstrate
substantial responsiveness of the Bidder’s proposal to the
Employer’s Requirements and the completion time.
17.2 For major items of the Works as listed by the Employer in
Section III, Evaluation and Qualification Criteria, which the
Bidder intends to purchase or subcontract, the Bidder shall
give details of the name and nationality of the proposed
Subcontractors, including manufacturers, for each of those
items. In addition, the Bidder shall include in its Technical
Proposals information establishing compliance with the
requirements specified by the Employer for these items.
Bidders are free to list more than one Subcontractor against
each item of the Works. Quoted rates and prices will be
deemed to apply to whichever Subcontractor is appointed, and
no adjustment of the rates and prices will be permitted.
ITB-14
Option A - Section I. Instructions to Bidders
17.3 The Bidder shall be responsible for ensuring that any
Subcontractor proposed complies with the requirements of ITB
4, and that any Works to be provided by the Subcontractor
comply with the requirements of ITB 5 and ITB 16.1.
17.4 Unless otherwise stated in the BDS, the Employer does not
intend to execute any specific elements of the Works by
subcontractors selected in advance by the Employer (nominated
subcontractors).
17.5 In case Prequalification was not conducted prior to the bidding
process, Bidders planning to subcontract any of the key activities
indicated in Section III, Evaluation and Qualification Criteria,
shall clearly identify the proposed specialist subcontractor(s) in
Forms ELI-2 and EXP-2(b) in Section IV, Bidding Forms. Such
proposed specialist subcontractors(s) shall meet the
corresponding qualification requirements specified in Section III,
Evaluation and Qualification Criteria.
17.6 In case Prequalification was conducted prior to the bidding
process, the Bidder’s Bid shall name the same specialist
subcontractor(s) whose experience in the key activities was
evaluated in the Prequalification, unless such change is explicitly
unless such change is explicitly approved by the Employer in
accordance with ITB 15.2.
18. Bid Prices and
Discounts
18.1 Unless otherwise specified in the BDS, Bidders shall quote for
the Works such that the total Bid Price covers all the Contractor’s
obligations mentioned in or to be reasonably inferred from the
Bidding Documents in respect of the design, manufacture,
including procurement and subcontracting (if any), delivery,
construction, installation and completion of the Works. This
includes all requirements under the Contractor’s responsibilities
for testing, pre-commissioning and commissioning of the plant
and, where so required by the Bidding Documents, the
acquisition of all permits, approvals and licenses, etc.; the
operation, maintenance and training services and such other items
and services as may be specified in the Bidding Documents, all in
accordance with the requirements of the General Conditions.
Items against which no price is entered by the Bidder will not be
paid for by the Employer when executed and shall be deemed to
be covered by the prices for other items.
18.2 Bidders are required to quote the price for the commercial,
contractual and technical obligations outlined in the Bidding
Documents.
18.3 Bidders shall provide price in each item in the manner and detail
called for in the Price Schedules included in Section IV, Bidding
Option A - Section I. Instructions to Bidders
ITB-15
Forms. Further, Bidders may add breakdowns of items and
provide the prices in each Price Schedule included in Section
IV, Bidding Forms.
18.4 The price to be offered in the Letter of Bid, in accordance with
ITB 12.1, shall be the total price of the Bid, excluding any
discounts that may be offered.
18.5 Unless otherwise specified in the BDS and the Contract, the
prices offered by the Bidder are subject to adjustment during the
performance of the Contract in accordance with the provisions of
the Conditions of Contract. In such a case, the Bidder shall
furnish the indices and weightings for the price adjustment
formulae in the Schedule of Adjustment Data and the Employer
may require the Bidder to justify its proposed indices and
weightings.
18.6 If so specified in BDS 1.1, Bids are being invited for individual
lots (contracts) or for any combination of lots (packages).
Bidders wishing to offer discounts for the award of more than
one Contract shall specify in their Bid the price reductions
applicable to each package, or alternatively, to individual
Contracts within the package. Discounts shall be submitted in
accordance with ITB 18.4, provided the Bids for all lots
(contracts) are opened at the same time.
18.7 Unless otherwise provided in the BDS, all duties, taxes, and
other levies payable by the Contractor under the Contract, or for
any other cause, as of the date twenty-eight (28) days prior to the
deadline for submission of Bids, shall be included in the rates and
prices and the total Bid Price submitted by the Bidder.
18.8 Bidders wishing to offer any unconditional discount shall
specify in their Letter of Price Bid the offered discounts and
the manner in which price discounts will apply.
19. Currencies of
Bid and
Payment
19.1 The currency(ies) of the Bid shall be, as specified in the BDS.
Payment of the Contract Price shall be made in the currency
or currencies in which the Bid Price is expressed in the Bid of
the successful Bidder.
19.2 Bidders may be required by the Employer to justify, to the
Employer’s satisfaction, their local and foreign currency
requirements.
ITB-16
20. Period of
Validity of Bids
Option A - Section I. Instructions to Bidders
20.1 Bids shall remain valid for the period specified in the BDS
after the Bid submission deadline date prescribed by the
Employer pursuant to ITB 24.1. A Bid valid for a shorter
period shall be rejected by the Employer as non-responsive.
20.2 In exceptional circumstances, prior to the expiration of the Bid
validity period, the Employer may request Bidders to extend
the period of validity of their Bids. The request and the
responses shall be made in writing. The Bid Security shall also
be extended for twenty-eight (28) days beyond the deadline of
the extended validity period. A Bidder may refuse the request
without forfeiting its Bid Security. A Bidder granting the
request shall not be required or permitted to modify its Bid,
except as provided in ITB 20.3.
20.3 If the award is delayed by a period exceeding fifty-six (56)
days beyond the expiry of the initial Bid validity, the Contract
Price shall be determined as follows:
(a) In the case of Fixed Price Contracts, the Contract Price
shall be the Bid Price adjusted by the factor specified in
the BDS.
(b) In the case of Adjustable Price Contracts, to determine the
Contract Price, the fixed portion of the Bid Price shall be
adjusted by the factor specified in the BDS.
(c) In any case, Bid evaluation shall be based on the Bid Price
without taking into consideration the effect of the
corrections indicated above.
21. Bid Security
21.1 The Bidder shall furnish as part of its Bid a Bid Security in the
amount and currency specified in the BDS.
21.2 The Bid Security shall be a demand guarantee in any of the
following forms at the Bidder’s option:
(a) an unconditional guarantee issued by a bank or financial
institution (such as an insurance, bonding or surety
company);
(b) an irrevocable letter of credit;
(c) a cashier’s or certified check; or
(d) another security specified in the BDS
from a reputable source from an eligible source country. If the
unconditional guarantee is issued by an insurance company or
Option A - Section I. Instructions to Bidders
ITB-17
a bonding company located outside the Employer’s Country,
the issuer shall have a correspondent financial institution
located in the Employer’s Country to make it enforceable. In
the case of a bank guarantee, the Bid Security shall be
submitted either using the Bid Security Form included in
Section IV, Bidding Forms or in another substantially similar
format approved by the Employer prior to Bid submission. In
either case, the form must include the complete name of the
Bidder. The Bid Security shall be valid for twenty-eight (28)
days beyond the original validity period of the Bid, or beyond
any period of extension if requested under ITB 20.2.
21.3 Any Bid not accompanied by a substantially responsive Bid
Security shall be rejected by the Employer as non-responsive.
21.4 The Bid Security of unsuccessful Bidders shall be returned as
promptly as possible upon the Bidder is determined
disqualified or in case the Bidder pass the technical evaluation,
21.5 The Bid Security of the successful Bidder shall be returned as
promptly as possible once the successful Bidder has signed the
Contract and furnished the required Performance Security.
21.6 The Bid Security may be forfeited:
(a) if a Bidder withdraws its Bid during the period of Bid
validity specified by the Bidder on the Letters of
Technical Bid and Price Bid, or any extension thereto
provided by the Bidder; or
(b) if the successful Bidder fails to:
(i)
sign the Contract in accordance with ITB 43; or
(ii) furnish a Performance Security in accordance with
ITB 44.
21.7 The Bid Security of a JV shall be in the name of the JV that
submits the Bid. If the JV has not been legally constituted into
a legally enforceable JV at the time of bidding, the Bid
Security shall be in the names of all future members as named
in the letter of intent referred to in ITB 4.1 and ITB 11.2.
22. Format and
Signing of Bid
22.1 The Bidder shall prepare one original of the Technical Bid and
one original of the Price Bid as described in ITB 11 and
clearly mark it “TECHNICAL BID - ORIGINAL” and “PRICE BID ORIGINAL.” Alternative Bids, if permitted in accordance with
ITB 13, shall be clearly marked “ALTERNATIVE”. In addition,
the Bidder shall submit copies of the Technical and Price Bids,
in the number specified in the BDS and clearly mark them
ITB-18
Option A - Section I. Instructions to Bidders
“COPY.” In the event of any discrepancy between the original
and the copies, the original shall prevail.
22.2 The original and all copies of the Bid shall be typed or written
in indelible ink and shall be signed by a person duly
authorized to sign on behalf of the Bidder. This authorization
shall consist of a written confirmation as specified in the BDS
and shall be attached to the Bid. The name and position held
by each person signing the authorization must be typed or
printed below the signature. All pages of the Bid where entries
or amendments have been made shall be signed or initialed by
the person signing the Bid.
22.3 In case the Bidder is a JV, the Bid shall be signed by an
authorized representative of the JV on behalf of the JV, and so
as to be legally binding on all the members as evidenced by a
power of attorney signed by their legally authorized
representatives.
22.4 Any interlineations, erasures, or overwriting shall be valid
only if they are signed or initialed by the person signing the
Bid.
D. Submission and Opening of Bids
23. Submission,
Sealing and
Marking of Bids
23.1 Bidders may submit their Bids by mail or by hand. Procedures
for submission, sealing and marking are as follows:
Bidders shall enclose the original of the Technical Bid, the
original of the Price Bid, and each copy of the Technical
Bid and of the Price Bid, including alternative Bids, if
permitted in accordance with ITB 13, in separate sealed
envelopes, duly marking the envelopes as “TECHNICAL BID
– ORIGINAL,” “PRICE BID – ORIGINAL,” “TECHNICAL BID –
COPY,” “PRICE BID – COPY,” and “ALTERNATIVE,” as
appropriate. These envelopes containing the original, the
copies and the alternative(s), if any, shall then be enclosed
in one single envelope. The rest of the procedure shall be
in accordance with ITB 23.2 through 23.5.
23.2 The inner and outer envelopes shall:
(a)
bear the name and address of the Bidder;
(b)
be addressed to the Employer in accordance with ITB
24.1; and
(c)
bear the specific identification of this bidding process
Option A - Section I. Instructions to Bidders
ITB-19
specified in BDS 1.1.
23.3 The outer envelopes and the inner envelopes containing the
Technical Bid shall bear a warning not to open before the time
and date for the opening of Technical Bids, in accordance with
ITB 27.1.
23.4 The inner envelopes containing the Price Bid shall bear a
warning not to open until advised by the Employer in
accordance with ITB 27.7.
23.5 If all envelopes are not sealed and marked as required, the
Employer will assume no responsibility for the misplacement
or premature opening of the Bid.
24. Deadline for
Submission of
Bids
24.1 Bids must be received by the Employer at the address and no
later than the date and time specified in the BDS.
24.2 The Employer may, at its discretion, extend the deadline for
the submission of Bids by amending the Bidding Documents
in accordance with ITB 8, in which case all rights and
obligations of the Employer and Bidders previously subject to
the deadline shall thereafter be subject to the deadline as
extended.
25. Late Bids
25.1 The Employer shall not consider any Bid that arrives after the
deadline for submission of Bids, in accordance with ITB 24.
Any Bid received by the Employer after the deadline for
submission of Bids shall be declared late, rejected, and
returned unopened to the Bidder.
26.1 A Bidder may withdraw, substitute, or modify its Bid –
26. Withdrawal,
Technical or Price – after it has been submitted by sending a
Substitution, and
written notice, duly signed by an authorized representative,
Modification of
and shall include a copy of the authorization in accordance
Bids
with ITB 22.2, (except that withdrawal notices do not require
copies). The corresponding substitution or modification of the
Bid must accompany the respective written notice. All notices
must be:
(a)
prepared and submitted in accordance with ITB 22 and
ITB 23 (except that withdrawals notices do not require
copies), and in addition, the respective envelopes shall be
clearly marked “WITHDRAWAL,” “SUBSTITUTION,”
“MODIFICATION;” and
(b)
received by the Employer prior to the deadline prescribed
ITB-20
Option A - Section I. Instructions to Bidders
for submission of Bids, in accordance with ITB 24.
26.2 Bids requested to be withdrawn in accordance with ITB 26.1
shall be returned unopened to the Bidders.
26.3 No Bid may be withdrawn, substituted, or modified in the
interval between the deadline for submission of Bids and the
expiration of the period of Bid validity specified by the Bidder
on the Letter of Technical Bid and on the Letter of Price Bid
or any extension thereof.
27. Bid Opening
27.1 Except in the cases specified in ITB 25 and ITB 26, the
Employer shall publicly open and read out in accordance with
ITB 27.5 all Technical Bids received by the deadline, at the
date, time and place specified in the BDS, in the presence of
Bidders’ designated representatives and anyone who choose to
attend. The Price Bids will remain unopened and will be held
in custody of the Employer until the time of their opening to
be specified in accordance with ITB 27.7.
27.2 First, envelopes marked “WITHDRAWAL” shall be opened and
read out and the envelope with the corresponding Bid shall not
be opened, but returned to the Bidder. No Bid withdrawal shall
be permitted unless the corresponding withdrawal notice
contains a valid authorization to request the withdrawal and is
read out at opening of the Technical Bids.
27.3 Second, outer envelopes marked “SUBSTITUTION” shall be
opened. The inner envelopes containing the Substitution
Technical Bid and/or Substitution Price Bid shall be
exchanged for the corresponding envelopes being substituted,
which are to be returned to the Bidder unopened. Only the
Substitution Technical Bid, if any, shall be opened and read
out. Substitution Price Bid will remain unopened in
accordance with ITB 27.1. No envelope shall be substituted
unless the corresponding substitution notice contains a valid
authorization to request the substitution and is read out at
opening of the Technical Bids.
27.4 Next, outer envelopes marked “MODIFICATION” shall be
opened. No Technical Bid and/or Price Bid shall be modified
unless the corresponding modification notice contains a valid
authorization to request the modification and is read out at the
opening of Technical Bids. Only the Technical Bids, both
Original as well as Modification, are to be opened and read out
at the opening. Price Bids, both Original as well as
Modification, will remain unopened in accordance with ITB
Option A - Section I. Instructions to Bidders
ITB-21
27.1.
27.5 All other envelopes holding the Technical Bids shall be
opened one at a time, reading out:
(a) the name of the Bidder;
(b) whether there is a modification;
(c) the presence or absence of the Bid Security; and
(d) any other details as the Employer may consider
appropriate.
Only Technical Bids and alternative Technical Bids read out at
Bid opening shall be considered for evaluation. The Employer
shall neither discuss the merits of any Bid nor reject any Bid
(except for late Bids, in accordance with ITB 25.1).
27.6 The Employer shall prepare a record of the opening of
Technical Bids that shall include, as a minimum: the name of
the Bidder and whether there is a withdrawal, substitution, or
modification; alternative proposals; and the presence or
absence of a Bid Security. The Bidders’ representatives who
are present shall be requested to sign the record. The omission
of a Bidder’s signature on the record shall not invalidate the
contents and effect of the record. A copy of the record shall
be distributed to all Bidders.
27.7 At the end of the evaluation of Technical Bids, the Employer
will invite Bidders who have submitted substantially
responsive Technical Bids and who have been determined as
being qualified for award to attend the opening of the Price
Bids. The date, time, and location of the opening of Price
Bids will be advised in writing by the Employer. The opening
date should allow Bidders sufficient time to make
arrangements for attending the opening.
27.8 The Employer will notify, in writing, Bidders who have been
rejected on the grounds of their Technical Bids being
substantially non-responsive to the requirements of the
Bidding Documents and return their Bid security and Price
Bids unopened.
27.9 The Employer shall conduct the opening of Price Bids of all
Bidders who submitted substantially responsive Technical
Bids, in the presence of Bidders’ representatives who choose
to attend at the address, date and time specified by the
Employer. The Bidder’s’ representatives who are present shall
ITB-22
Option A - Section I. Instructions to Bidders
be requested to sign a register evidencing their attendance.
27.10 All envelopes containing Price Bids shall be opened one at a
time, reading out:
(a) the name of the Bidder;
(b) whether there is a modification;
(c) the Bid Price(s), including any discounts and alternative
Bids; and
(d) any other details as the Employer may consider
appropriate.
Only Price Bids discounts, and alternative Bids read out and
recorded during the opening of Price Bids shall be considered
for evaluation. No Bid shall be rejected at the opening of Price
Bids.
27.11 The Employer shall prepare a record of the opening of Price
Bids that shall include, as a minimum: the name of the Bidder,
the Bid Price, (per lot if applicable), including any discounts,
and alternative Bids. The Bidders’ representatives who are
present shall be requested to sign the record. The omission of
a Bidder’s signature on the record shall not invalidate the
contents and effect of the record. A copy of the record shall
be distributed to all Bidders.
E. Evaluation and Comparison of Bids
28. Confidentiality
28.1 Information relating to the evaluation of Bids and
recommendation of Contract award, shall not be disclosed to
Bidders or any other persons not officially concerned with
such process until information on Contract award is
communicated to all Bidders in accordance with ITB 42.
28.2 Any attempt by a Bidder to influence the Employer in the
evaluation of the Bids or Contract award decisions may result
in the rejection of its Bid.
28.3 Notwithstanding ITB 28.2, from the time of Bid opening to the
time of Contract award, if any Bidder wishes to contact the
Employer on any matter related to the bidding process, it shall
do so in writing.
29. Clarification of
Bids
29.1 To assist in the examination, evaluation, and comparison of
the Technical and Price Bids, and qualification of the Bidders,
the Employer may, at its discretion, ask any Bidder for a
Option A - Section I. Instructions to Bidders
ITB-23
clarification of its Bid, giving a reasonable time for a response.
Any clarification submitted by a Bidder that is not in response
to a request by the Employer shall not be considered. The
Employer’s request for clarification and the response shall be
in writing. No change in the substance of the Technical Bid or
prices in the Price Bid, including any voluntary increase or
decrease in the prices, shall be sought, offered, or permitted,
except to confirm the correction of arithmetic errors
discovered by the Employer in the evaluation of the Bids, in
accordance with ITB 36.
29.2 If a Bidder does not provide clarifications of its Bid by the
date and time set in the Employer’s request for clarification,
its Bid may be rejected.
30. Deviations,
Reservations,
and Omissions
30.1 During the evaluation of Bids, the following definitions apply:
(a) “Deviation” is a departure from the requirements specified
in the Bidding Documents;
(b) “Reservation” is the setting of limiting conditions or
withholding from complete acceptance of the
requirements specified in the Bidding Documents; and
(c) “Omission” is the failure to submit part or all of the
information or documentation required in the Bidding
Documents.
31. Preliminary
Examination of
Technical Bids
31.1 The Employer shall examine Technical Bids to confirm that all
documents and technical documentation requested in ITB 11.2
have been provided, and to determine the completeness of
each document submitted.
31.2 The Employer shall confirm that the following documents and
information have been provided in the Technical Bid. If any
of these documents or information is missing, the Bid shall be
rejected.
(a) Letter of Technical Bid;
(b) written confirmation of authorization to commit the
Bidder;
(c) Bid Security; and
(d) Technical Proposal.
32. Qualification of
the Bidders
32.1 The Employer shall determine to its satisfaction whether
Bidders meet the qualification criteria specified in Section III,
ITB-24
Option A - Section I. Instructions to Bidders
Evaluation and Qualification Criteria, during the evaluation of
Technical Bids. However, if prequalification was carried out
prior to the bidding process, the Employer may carry out the
assessment of the qualification criteria specified in Section III,
Evaluation and Qualification Criteria, for the Bidder who
submitted the lowest evaluated and substantially responsive
Bid only.
32.2 The determination shall be based upon an examination of the
documentary evidence of the Bidder’s qualifications submitted
by the Bidder, pursuant to ITB 15.
32.3 An affirmative determination shall be a prerequisite for award
of the Contract to the Bidder. A negative determination shall
result in disqualification of the Bid, in which event the
Employer shall return the unopened Price Bid to the Bidder.
If the assessment of the Bidder’s qualification is conducted for
the lowest evaluated Bidder only, in accordance with ITB
32.1, and the result of such assessment is negative, the
Employer shall proceed to the next lowest evaluated Bid to
make a similar determination.
32.4 The capabilities of the manufacturers and Subcontractors
proposed in its Bid to be used by the Bidder will also be
evaluated for acceptability in accordance with Section III,
Evaluation and Qualification Criteria. Their participation
should be confirmed with a letter of intent between the parties,
as needed. Should a manufacturer or Subcontractor be
determined to be unacceptable, the Bid will not be rejected,
but the Bidder will be required to substitute an acceptable
manufacturer or Subcontractor without any change to the Bid
Price. Prior to signing the Contract, the corresponding
Appendix to the Contract Agreement shall be completed,
listing the approved manufacturers or Subcontractors for each
item concerned.
33. Determination of 33.1 The Employer’s determination of a Technical Bid’s
responsiveness is to be based on the contents of the Bid itself,
Responsiveness
as defined in ITB 11.2.
of Technical
Bids
33.2 A substantially responsive Technical Bid is one that meets the
requirements of the Bidding Documents without material
deviation, reservation, or omission. A material deviation,
reservation, or omission is one that,
(a) if accepted, would:
Option A - Section I. Instructions to Bidders
ITB-25
(i)
affect in any substantial way the scope, quality, or
performance of the the Works specified in the
Contract; or
(ii) limit in any substantial way, inconsistent with the
Bidding Documents, the Employer’s rights or the
Bidder’s obligations under the proposed Contract; or
(b) if rectified, would unfairly affect the competitive position
of other Bidders presenting substantially responsive Bids.
33.3 The Employer shall examine the technical aspects of the
Technical Bid submitted in accordance with ITB 17, in
particular, to confirm that all requirements of Section VI,
Employer’s Requirements have been met without any material
deviation, reservation, or omission.
33.4 If a Technical Bid is not substantially responsive to the
requirements of the Bidding Documents, it shall be rejected by
the Employer and may not subsequently be made responsive
by correction of the material deviation, reservation, or
omission.
34. Nonmaterial
Nonconformities
34.1 Provided that a Technical Bid is substantially responsive, the
Employer may waive any nonconformity in the Technical Bid
that does not constitute a material deviation, reservation or
omission.
34.2 Provided that a Technical Bid is substantially responsive, the
Employer may request that the Bidder submit the necessary
information or documentation, within a reasonable period of
time, to rectify nonmaterial nonconformities in the Technical
Bid related to documentation requirements. Requesting
information or documentation on such nonconformities shall
not be related to any aspect of the price of the Price Bid.
Failure of the Bidder to comply with the request may result in
the rejection of its Bid.
34.3 Provided that a Technical Bid is substantially responsive, the
Employer
shall
rectify
quantifiable
nonmaterial
nonconformities related to the Bid Price. To this effect, the
Bid Price shall be adjusted, for comparison purposes only, to
reflect the price of a missing or non-conforming item or
component. The adjustment shall be made using the method
indicated in Section III, Evaluation and Qualification Criteria.
35. Detailed
Evaluation of
35.1 The Employer will carry out a detailed technical evaluation of
the Bids not previously rejected as being substantially non-
ITB-26
Technical Bids
Option A - Section I. Instructions to Bidders
responsive, in order to determine whether the technical aspects
are in compliance with the Bidding Documents. The Bid that
does not meet minimum acceptable standards of completeness,
consistency and detail, and the specified minimum (or maximum,
as the case may be) requirements for specified Schedule of
Guarantees, will be rejected for non-responsiveness. In order to
reach such a determination, the Employer will examine and
compare the technical aspects of the Bids on the basis of the
information supplied by the Bidders, taking into account the
following:
(a) overall completeness and compliance with the Employer’s
Requirements; conformity of the Works offered with
specified performance criteria, corresponding to each
Schedule of Guarantees, as indicated in the Technical
Requirements; suitability of the Works offered in relation to
the environmental and climatic conditions prevailing at the
site; and quality, function and operation of any process
control concept included in the Bid;
(b) other relevant factors, if any, listed in Section III,
Evaluation and Qualification Criteria.
35.2 Where alternative technical solutions have been allowed in
accordance with ITB 13.4, and offered by the Bidder, the
Employer will make a similar evaluation of the alternatives.
Where alternatives have not been allowed but have been
offered, they shall be ignored.
36. Correction of
Arithmetical
Errors
36.1 During the evaluation of Price Bids, the Employer shall
correct arithmetical errors on the following basis:
(a) where there are errors between the total of the amounts
given under the column for the price breakdown and the
amount given under the Total Price, the former shall
prevail and the latter will be corrected accordingly;
(b) if there is an error in a total corresponding to the addition
or subtraction of subtotals, the subtotals shall prevail and
the total shall be corrected; and
(c) if there is a discrepancy between words and figures, the
amount in words shall prevail, unless the amount
expressed in words is related to an arithmetic error, in
which case the amount in figures shall prevail subject to
(a) and (b) above.
Option A - Section I. Instructions to Bidders
ITB-27
36.2 Bidders shall be requested to accept correction of arithmetical
errors. Failure to accept the correction, in accordance with ITB
36.1, shall result in the rejection of the Bid.
37. Conversion to
Single Currency
37.1 For evaluation and comparison purposes, the currency(ies) of
the Bid shall be converted into a single currency as specified
in the BDS.
38. Evaluation of
Price Bids
38.1 The Employer shall use the criteria and methodologies
indicated in this Clause. No other evaluation criteria or
methodologies shall be permitted.
38.2 To evaluate a Price Bid, the Employer shall consider the
following:
(a) the Bid Price, excluding Provisional Sums in the Price
Schedules, but including Daywork items, where priced
competitively;
(b) price adjustment for correction of arithmetic errors in
accordance with ITB 36.1;
(c) price adjustment due to discounts offered in accordance
with ITB 18.7 or ITB18.9;
(d) price adjustment due to quantifiable nonmaterial
nonconformities in accordance with ITB 34.3;
(e) converting the amount resulting from applying (a) to (d)
above, if relevant, to a single currency in accordance with
ITB 37; and
(f) the evaluation factors indicated in Section III, Evaluation
and Qualification Criteria.
38.3 If price adjustment is allowed in accordance with ITB 18.7,
the estimated effect of the price adjustment provisions of the
Conditions of Contract, applied over the period of execution of
the Contract, shall not be taken into account in Bid evaluation.
38.4 If these Bidding Documents allow Bidders to quote separate
prices for different lots (contracts), and the award to a single
Bidder of multiple lots (contracts), the methodology to
determine the lowest evaluated price of the lot (contract)
combinations, including any discounts offered in the Letter of
Price Bid, is specified in Section III, Evaluation and
Qualification Criteria.
38.5 If the Bid, which results in the lowest evaluated Bid Price, is
ITB-28
Option A - Section I. Instructions to Bidders
seriously unbalanced or front loaded in the opinion of the
Employer, the Employer may require the Bidder to produce
detailed price analyses for any or all items of the Price
Schedules, to demonstrate the internal consistency of those
prices with the methods and the Price Schedules proposed.
After evaluation of the price analyses, taking into
consideration the Schedule of Payment, the Employer may
require that the amount of the Performance Security be
increased at the expense of the Bidder to a level sufficient to
protect the Employer against financial loss in the event of
default of the successful Bidder under the Contract.
39. Comparison of
Bids
39.1 The Employer shall compare the evaluated prices of all
substantially responsive Bids in accordance with ITB 38.2 to
determine the lowest evaluated Bid.
40. Employer’s
Right to Accept
Any Bid, and to
Reject Any or
All Bids
40.1 The Employer reserves the right to accept or reject any Bid,
and to annul the bidding process and reject all Bids at any time
prior to Contract award, without thereby incurring any liability
to Bidders. In case of annulment, all Bids submitted and
specifically, Bid Securities shall be promptly returned to the
Bidders.
F. Award of Contract
41. Award Criteria
41.1 Subject to ITB 40.1, the Employer shall award the Contract to
the Bidder whose offer has been determined to be the lowest
evaluated Bid and is substantially responsive to the Bidding
Documents, provided further that the Bidder is determined to
be eligible and qualified to perform the Contract satisfactorily.
42. Notification of
Award
42.1 Prior to the expiration of the period of Bid validity, the
Employer shall notify the successful Bidder, in writing, that its
Bid has been accepted. The notification letter (hereinafter and
in the Conditions of Contract and Contract Forms called the
“Letter of Acceptance”) shall specify the sum that the
Employer will pay the Contractor in consideration of the
execution and completion of the Works (hereinafter and in the
Conditions of Contract and Contract Forms called “the
Accepted Contract Amount”).
42.2 At the same time, the Employer shall also notify all other
Bidders of the results of the bidding.
42.3 After a Contract has been determined to be eligible for
financing under Japanese ODA Loans, the following
information may be made public by JICA:
Option A - Section I. Instructions to Bidders
ITB-29
(a) name of each Bidder who has submitted a Bid;
(b) Bid Prices as read out at Bid opening;
(c) name and address of the successful Bidder;
(d) name and address of the supplier (if applicable); and
(e) award date and amount of the Contract.
42.4 Until a formal Contract is prepared and executed, the Letter of
Acceptance shall constitute a binding Contract.
42.5 After notification of award, unsuccessful Bidders may request,
in writing, to the Employer a debriefing seeking explanations
on the grounds on which their Bids were not selected. The
Employer shall promptly respond, in writing, to any
unsuccessful Bidders who, after the notification of award in
accordance with ITB 42.1, request a debriefing.
43. Signing of
Contract
43.1 Promptly upon notification, the Employer shall send the
successful Bidder the Contract Agreement.
43.2 Within twenty-eight (28) days of receipt of the Contract
Agreement, the successful Bidder shall sign, date, and return it
to the Employer.
44. Performance
Security
44.1 Within twenty-eight (28) days of the receipt of the Letter of
Acceptance from the Employer, the successful Bidder shall
furnish the Performance Security in accordance with the
General Conditions of Contract, subject to ITB 38.5, using for
that purpose the Performance Security Form included in
Section IX Contract Forms, or another form acceptable to the
Employer. If the Performance Security furnished by the
successful Bidder is in the form of a bond, it shall be issued by
a bonding or insurance company that has been determined by
the successful Bidder to be acceptable to the Employer. A
foreign institution providing a bond shall have a correspondent
financial institution located in the Employer’s Country.
44.2 Failure of the successful Bidder to submit the abovementioned Performance Security or sign the Contract shall
constitute sufficient grounds for the annulment of the award
and forfeiture of the Bid Security. In that event the Employer
may award the Contract to the next lowest evaluated Bidder
whose Bid is substantially responsive and is determined by the
Employer to be qualified to perform the Contract
satisfactorily.
Option A - Section II. Bid Data Sheet
Section II. Bid Data Sheet
Notes on Bid Data Sheet
Section II, Bid Data Sheet, shall be filled in by the Employer before issuance of the Bidding
Documents.
The Bid Data Sheet (BDS) contains information and provisions that are specific to a
particular bidding process. The Employer must specify in the BDS only the information that
the ITB request be specified in the BDS. All information shall be provided; no clause shall
be left blank.
To facilitate the preparation of the BDS, its clauses are numbered with the same numbers as
those of the corresponding ITB clauses.
Option A - Section II. Bid Data Sheet
BDS-1
Bid Data Sheet
A. General
ITB 1.1
The number of the Invitation for Bids is : [insert number of the Invitation
for Bids]
ITB 1.1
The Employer is: [insert name of Employer]
ITB 1.1
The name, identification and number of the lot(s) (contract(s)) comprising
this ICB is: [insert name, identification and number of lot(s) (contract(s))]
ITB 2.1
The Borrower is: [insert name of Borrower]
ITB 2.1
The number of the Loan Agreement is: [insert Loan Agreement number]
The amount of a Japanese ODA Loan is: [insert amount in Japanese Yen]
The signed date of the Loan Agreement is: [insert signed date of Loan
Agreement]
ITB 2.1
The name of the Project is: [insert name of Project]
ITB 2.2
The applicable Guidelines for Procurement under Japanese ODA Loans are
those published in: [insert one of the following: April 2012, March 2009, or
October 1999]
ITB 3.1(c)
A list of debarred firms and individuals is available at the World Bank’s
website: www.worldbank.org/debarr
ITB 4.5
This bidding [select “is” or “is not”, as appropriate] subject to
prequalification.
B. Bidding Documents
ITB 7.1
For clarification purposes only, the Employer’s address is: [insert the
corresponding information as required below. This address may be the
same as or different from that specified under ITB 24.1 for Bid
submission.]
Attention: [insert full name of person, if applicable]
Street Address: [insert street address and number]
Floor/Room number: [insert floor and room number, if applicable]
City: [insert name of city or town]
ZIP Code: [insert postal (ZIP) code, if applicable]
Country: [insert name of country]
BDS-2
Option A - Section II. Bid Data Sheet
Telephone: [insert telephone number, including country and city codes]
Facsimile number: [insert facsimile number, including country and city
codes]
Electronic mail address: [insert email address, if applicable]
ITA 7.1
Responses to any request for clarification, if any, [select “will” or “will
not”, as appropriate] be published on the Employer’s web page indicated
below.
Web page: [Insert the Employer’s web page if responses to
requests for clarifications will be published on the
Employer’s web page, otherwise omit.]
ITB 7.4
A pre-bid meeting _____ [insert “will” and insert the date, time and place
information in the spaces provided below if a pre-bid meeting will take
place, taking into consideration that the meeting should take place no later
than four weeks before the deadline for Bid submission. Otherwise, insert
“will not” and insert “Not Applicable” in the spaces provided below for
the date, time and place] take place at the following date, time and place:
Date:
Time:
Place:
A site visit conducted by the Employer _______ [insert “will be” or “will
not be”, as appropriate] organized.
ITB 8.2
Addenda, if any, [select “will” or “will not”, as
appropriate] be published on the Employer’s web page.
C. Preparation of Bids
ITB 10.1
The language of the Bid is: [insert one of the following: Japanese, English,
Spanish or French]
ITB 11.2 (l)
The Bidder shall submit with its Technical Bid the following additional
documents:
[List any additional documents not already listed in ITB 11.2 that must be
submitted with the Bid. If no additional documents are to be submitted,
insert “None”. ]
Option A - Section II. Bid Data Sheet
ITB 11.3 (d)
BDS-3
The Bidder shall submit with its Price Bid the following additional
documents:
[List any additional documents not already listed in ITB 11.3 that must be
submitted with the Bid. If no additional documents are to be submitted,
insert “None”.]
ITB 13.1
[Use one of the following options as appropriate.]
Alternative Bids are invited/permitted in accordance with:
[ITB 13.2 and/or ITB 13.3 and/or ITB13.4]
[Choose the ITB Clause(s) corresponding to the invited/permitted
alternative(s) and specify the type(s) of alternative accepted.]
[or]
Alternative Bids are not permitted.
ITB 13.2
[If alternatives to the Time for Completion of the whole of the Works or the
sections are invited, insert the following provisions; otherwise, delete this
Clause 13.2 of the BDS.]
Alternatives to the Time for Completion of the whole of the Works or the
sections are permitted.
The evaluation method is as specified in Section III, Evaluation and
Qualification Criteria.
ITB 13.4
[If alternative technical solutions are invited, insert the parts for which
they are permitted; otherwise, delete this Clause 13.4 of the BDS.]
Alternative technical solutions are permitted for the following parts of the
Works: __________ as further detailed in Section VI, Employer’s
Requirements.
The evaluation method is as specified in Section III, Evaluation and
Qualification Criteria.
ITB 16.1 (b)
The period following completion of the Works during which spare parts,
special tools etc. shall be available, is [insert number of years as
appropriate, normally two (2) years] _______.
ITB 17.4
[Insert the following only if the Employer intends to execute any specific
elements of the Works by subcontractors selected in advance (nominated
subcontractors). Otherwise delete this BDS 17.4.]
At this time the Employer intends to execute certain specific parts of the
Works by subcontractors selected in advance. [List the specific parts of the
Works and the respective nominated subcontractors.]
ITB 18.1
[Use one of the following options as appropriate.]
Bidders shall quote for the entire Works on a single responsibility basis.
BDS-4
Option A - Section II. Bid Data Sheet
[or]
Bidders shall quote for the following components or services on a single
responsibility basis: [insert list of components or services]
_______________________________________
[and/or]
The following components or services will be provided under the
responsibility of the Employer: [insert list of components or services]
_______________________________________
ITB 18.4
[Insert the following only if the Employer intends not to accept adding the
breakdowns of Price Schedule. Otherwise delete this BDS 18.4.]
Bidders are not allowed to add the breakdowns of Price Schedules.
ITB 18.5
[Price adjustment is mandatory for contracts with longer duration than 18
months or when local or foreign inflation is expected to be high. The
following provision should be included and the required corresponding
information inserted only if the prices quoted by the Bidder are not subject
to price adjustment. Otherwise delete this BDS 18.5.]
The prices quoted by the Bidder shall be: [insert “fixed; consequently, the
Bidder is not required to furnish the indices and weightings for the price
adjustment formulae in the Schedule of Adjustment Data”]
ITB18.7
[The following provision should be included and the corresponding
information inserted only if duties, taxes and other levies will be exempted,
reimbursed, or paid by the Employer on behalf of the Contractor under the
relevant laws or regulations. Otherwise delete this BDS 18.5.]
The duties, taxes and other levies indicated below shall be exempted.
[List duties, taxes and other levies to be exempted.]
The duties, taxes and other levies indicated above shall be [choose one of
the following: “exempted”, reimbursed, “paid by the Employer on behalf
of the Contractor”, as appropriate.]:
ITB 19.1
The currency(ies) of the Bid shall be as described below:
The unit rates and prices shall be quoted by the Bidder in the Price
Schedule separately in the following currencies:
(i) for those inputs to the Works that the Bidder expects to supply from
Option A - Section II. Bid Data Sheet
BDS-5
within the Employer’s country, in [insert the name of the currency of
the Employer’s country], the name of the currency of the Employer’s
country, and further referred to as “the local currency”; and
(ii) for those inputs to the Works that the Bidder expects to supply from
outside the Employer’s country (referred to as “the foreign currency
requirements”), in [insert Japanese Yen and/or other international
trading currency or currencies].
ITB 20.1
The Bid validity period shall be _______ [insert number of days required
for evaluation, approval and award plus contingency] days.
[This period should be realistic, allowing sufficient time to evaluate the
Bids, bearing in mind the complexity of the Facilities and the time required
for obtaining references, clarifications, clearances and approvals
(including JICA’s concurrence) and for notification of the award.
Normally the validity period should not exceed 120 days.]
ITB 20.3 (a)
The Bid Price shall be adjusted by the following factor: [insert factor for
adjustment]
[The local currency portion of the Contract Price shall be adjusted by a
factor reflecting local inflation during the period of extension, and the
foreign currency portion of the Contract Price shall be adjusted by a factor
reflecting the international inflation (in the country of the foreign
currency) during the period of extension.]
ITB 20.3 (b)
The fixed portion of the Bid Price shall be adjusted by the following factor:
[insert factor for adjustment]
[The local currency portion of the fixed portion of the Contract Price shall
be adjusted by a factor reflecting local inflation during the period of
extension, and the foreign currency portion of the fixed portion of the
Contract Price shall be adjusted by a factor reflecting the international
inflation (in the country of the foreign currency) during the period of
extension.]
Note: If there is no fixed portion of the Bid Price, or the entire price is
fixed; Not Applicable.
ITB 21.1
The amount and currency of the Bid Security shall be [insert amount and
currency of the Bid Security. The amount should be approximately 2% of
the estimated cost of the Contract.]
ITB 21.2 (d)
Other types of acceptable securities:
[Insert names of other acceptable securities. Insert “None” if no other
forms of Bid Securities besides those listed in ITB 21.2 (a) through (c) are
acceptable.]
BDS-6
Option A - Section II. Bid Data Sheet
ITB 22.1
In addition to the original of the Bid, the number of copies is: [insert
number of copies]
ITB 22.2
The written confirmation of authorization to sign on behalf of the Bidder
shall consist of: [insert the name and description of the documentation
required to demonstrate the authority of the signatory to sign the Bid]
D. Submission and Opening of Bids
ITB 24.1
For Bid submission purposes only, the Employer’s address is: [This
address may be the same as or different from that specified under
provision ITB 7.1 for clarifications.]
Attention: [insert full name of person, if applicable]
Street Address: [insert street address and number]
Floor/Room number: [insert floor and room number, if applicable]
City: [insert name of city or town]
ZIP Code: [insert postal (ZIP) code, if applicable]
Country: [insert name of country]
The deadline for Bid submission is:
Date: [insert day, month, and year, e.g., 27 April , 2015]
Time: [insert time, and identify if a.m. or p.m., e.g., 10:30 a.m.]
[The date and time should be the same as those provided in the Invitation for
Bids, unless subsequently amended pursuant to ITB 24.2.]
ITB 27.1
The Technical Bid opening shall take place at:
Street Address: [insert street address and number]
Floor/Room number: [insert floor and room number, if applicable]
City : [insert name of city or town]
Country: [insert name of country]
Date: [insert day, month, and year, e.g., 27 April , 2015]
Time: [insert time, and identify if a.m. or p.m. e.g., 10:30 a.m.]
[The date and time should be the same as those given for the deadline for
submission of Bids (ITB 24).]
E. Evaluation, and Comparison of Bids
ITB 37.1
The currency that shall be used for Bid evaluation and comparison
purposes to convert all Bid Prices expressed in various currencies into a
Option A - Section II. Bid Data Sheet
BDS-7
single currency is: [insert Japanese Yen or another single currency]
The source of exchange rate shall be: [insert name of the source of
exchange rates (e.g., the Central Bank in the Employer’s Country).]
The date for the exchange rate shall be: [insert a date (day, month and
year, e.g., 27 April , 2015), not earlier than thirty (30) days prior to, nor
later than, the date for Technical Bid opening, specified in ITB 27.1]
Option A - Section III. Evaluation and Qualification Criteria - Following Prequalification
Section III. Evaluation and Qualification
Criteria
(Following Prequalification)
Notes on Evaluation and Qualification Criteria
This Section contains all the criteria that the Employer shall use to evaluate bids and qualify
Bidders. In accordance with ITB 32, ITB 35 and ITB 38, no other factors, methods or criteria
shall be used. The Bidder shall provide all the information requested in the forms included in
Section IV, Bidding Forms.
Option A - Section III. Evaluation and Qualification Criteria - Following Prequalification
EQC-5
Evaluation and Qualification Criteria
(Following Prequalification)
1.
Evaluation
1.1
Technical Evaluation
In addition to the criteria listed in ITB 35.1 (a) – (b) the following factors shall apply:
1.1.1
Personnel
The Bidder must demonstrate that it has the personnel for the key positions
that meet the following requirements:
No.
Total Work
Experience
(years)
Position
1
Project Manager (to be
Representative under GC 4.3)
2
e.g. Chief Engineer(s)
3
e.g. Design Manager
４
e.g. Health & Safety (Accident Prevention)
2
Officer
Experience in
Similar Works
(years)
Contractor’s
1
…
Notes for the Employer
1. Chief Engineer(s) or Section Manager(s) who is(are) responsible for the major activities
should be evaluated.
2. The personnel for the key positions include an accident prevention officer, as appropriate.
Alternative candidates for key positions should not be evaluated.
Insert requirements for multiple contracts, if necessary.
The Bidder shall provide details of the proposed personnel and their
experience records in Forms PER-1 and PER-2 in Section IV, Bidding Forms.
1.1.2
Equipment
The Bidder must demonstrate that it has the key construction equipment and
facilities listed hereafter:
No.
1
Equipment Type and Characteristics
Minimum Number
Required
EQC-2
Option A - Section III. Evaluation and Qualification Criteria - Following Prequalification
2
3
…
Notes for the Employer
The items listed shall be limited to major items of equipment that are crucial to the proper
and timely execution of the Contract, and items that Bidders may not readily be able to
purchase, hire, or lease in the required time frame.
Insert requirements for multiple contracts, if necessary.
The Bidder shall provide further details of proposed items of equipment using
Form EQU in Section IV, Bidding Forms.
1.1.3
Others
[Insert appropriate additional provisions, if any.]
＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿
1.2
Economic Evaluation
[Any adjustments in price that result from the procedures outlined below shall be
added, for purposes of comparative evaluation only, to arrive at an “Evaluated
Bid Price.” Bid Prices quoted by Bidders shall remain unaltered.]
In addition to the criteria listed in ITB 38.2 (a) – (c) the following criteria shall apply.
1.2.1
Quantifiable nonmaterial nonconformities
[Pursuant to ITB 34.3 and ITB 38.2 (d), the cost of all quantifiable
nonmaterial nonconformities or omissions (minor omissions or missing items)
shall be evaluated. The Employer will make its own assessment of the cost of
any nonmaterial nonconformities and omissions for the purpose of ensuring
fair comparison of Bids.]
1.2.2
Other Factors
The following factors and methods will apply under ITB 38.2 (f):
(a) Operating and Maintenance Costs
Since the operating and maintenance costs of the facilities being procured form
a major part of the life cycle cost of the facilities, these costs will be evaluated
Option A - Section III. Evaluation and Qualification Criteria - Following Prequalification
EQC-5
according to the principles given hereafter, including the cost of spare parts for
the initial period of operation stated below and based on prices furnished by
each Bidder in Price Schedule Nos. 1 and 2, as well as on past experience of
the Employer or other employers similarly placed. Such costs shall be added
to the Bid Price for evaluation.
[Use one of the two options given below – delete the inapplicable option.]
Option 1: The operating and maintenance costs factors for calculation of the
life cycle cost are:
(i) number of years for life cycle [Insert life cycle period in years.
The period should not exceed the period before a major overhaul
of the facilities becomes necessary.]
(ii) annual operating costs [Insert fuel and/or other input, unit cost for
annual and total operational requirements.]
(iii) annual maintenance costs, including the cost of spare parts for the
initial period of operation, and
(iv) a rate of [insert rate in words and figures] percent, to be used to
discount to present value all annual future costs calculated under
(ii) and (iii) above for the period specified in (i).
or
Option 2: Reference to the methodology specified in the Specification or
elsewhere in the Bidding Documents
[Insert a reference to the methodology specified in the Specification or
elsewhere in the Bidding Documents.]
(b)
Specific additional criteria
The following additional criteria will be used in the evaluation: [If applicable,
insert a list of additional criteria.] __________________________________
The relevant evaluation method, if any, shall be as follows: [Insert the
evaluation method.] _______________________________________________
1.2.3
Award Criteria for Multiple Contracts (ITB 38.4)
[Insert the following text in case of multiple contracts. Otherwise delete this
EQC clause.
“Lots/Packages:
EQC-4
Option A - Section III. Evaluation and Qualification Criteria - Following Prequalification
Bidders have the option to bid for any one or more lots/packages. Bids will be
evaluated lot/package-wise, taking into account discounts offered, if any, for
combined lots/packages. The Contract(s) will be awarded to the Bidder or
Bidders offering the lowest evaluated cost to the Employer for combined
lots/packages, subject to the selected Bidder(s) meeting the required
qualification criteria for lot or combination of lots/packages as the case may
be.”]
1.3
Alternative Completion Times
Alternative Completion Times, if permitted under ITB 13.2, will be evaluated as
follows: [Insert a methodology of evaluation of Alternative Completion Time(s) for
the whole part of the Works and/or Sections (if any)]
1.4
Alternatives Technical Solutions
Alternatives technical solutions, if invited in accordance with ITB 13.4, will be
evaluated as follows: [Insert a reference to the methodology specified in the
Specification or elsewhere in the Bidding Documents.]
2.
Qualification
(i)
Exchange Rate for Qualification Criteria
Wherever a Form in Section IV, Bidding Forms, requires a Bidder to state a
monetary amount, Bidders should indicate the USD equivalent using the rate of
exchange determined as follows:
(a)
For turnover or financial data required for each year - Exchange rate
prevailing on the last day of the respective calendar year.
(b)
Value of single Contract - Exchange rate prevailing on the date of the
Contract.
Exchange rates shall be taken from the publicly available source identified in
BDS 37.1 or, in case such rates are not available in the source identified above,
any other publicly available source acceptable to the Employer. Any error in
determining the exchange rates may be corrected by the Employer.
(ii)
Qualification Criteria for Multiple Contracts
Option A - Section III. Evaluation and Qualification Criteria - Following Prequalification
EQC-5
[Insert the following text in case of multiple contracts. Otherwise delete this
Clause EQC 2 (ii).
“Criteria for qualification are the aggregate minimum requirements, or any
other reasonable requirements set forth by the Employer, for the respective lots
as specified under Financial Resources, Sub-Factors 2.2 (i) and (ii) below.”]
2.1
Update of Information
The Bidder shall continue to meet the criteria used at the time of prequalification
regarding Eligibility, Historical Contract Non-Performance and Financial Situation.
EQC-6
Option A - Section III. Evaluation and Qualification Criteria - Following Prequalification
2.2 Financial Resources
Qualification Criteria
No.
2.2
Factor/
Sub-Factor
Financial
Resources
Compliance Requirements
Single
Entity
Requirement
(i) The Bidder shall demonstrate that it
has access to, or has available, liquid
assets, unencumbered real assets, lines of
credit, and other financial means
(independent of any contractual advance
payment) sufficient to meet the cash flow
requirements estimated as USD [insert
amount in USD]1 for the subject
Contract(s) net of the Bidder’s other
commitments.
[insert
requirements
contracts, if necessary].
for
for
Joint Venture (existing or intended)
Submission
Requirements
All Parties
Combined
Each
Member
One Member
Must meet
requirement
Must meet
requirement
Must meet
[insert
percentage]
_________
2
percent
(_____%) of
the
requirement
Must meet
[insert
percentage]
_________
3
percent
(_____%) of
the
requirement
Form FIR - 1
Must meet
requirement
Must meet
requirement
N/A
N/A
Form FIR - 1 and
Form FIR - 2
multiple
(ii) The Bidder shall also demonstrate, to
the satisfaction of the Employer, that it
has adequate sources of finance to meet
the cash flow requirements on works
currently in progress and for future
contract commitments.
[insert
requirements
contracts, if necessary].
Documentation
multiple
Notes for the Employer
1. Indicate the cash flow requirement for a number of months, determined as the total time needed by the Employer to pay a contractor’s invoice, allowing for
(a) the actual time consumed for the works, from the beginning of the month invoiced, (b) the time needed by the Engineer to issue the monthly payment
certificate, (c) the time needed by the Employer to pay the amount certified, and (d) a contingency period of one month to allow for unforeseen delays. The
total period should not exceed six (6) months. The assessment of the monthly amount should be based on a straight-line projection of the estimated cash flow
requirement over the particular Contract period, neglecting the effect of any advance payment and retention monies, but including contingency allowances
in the estimated Contract cost.
Option A - Section III. Evaluation and Qualification Criteria - Following Prequalification
Qualification Criteria
No.
Factor/
Sub-Factor
Requirement
Compliance Requirements
Single
Entity
2. Usually not less than 25% of the requirement for each member of a JV.
3. Usually not less than 40% of the requirement for one member of a JV.
EQC-7
Documentation
Joint Venture (existing or intended)
All Parties
Combined
Each
Member
One Member
Submission
Requirements
EQC-8
Option A - Section III. Evaluation and Qualification Criteria - Following Prequalification
2.3
Subcontractors/manufacturers
Subcontractors/manufacturers for major items of supply or services identified in the
prequalification document must meet or continue to meet the minimum criteria
specified therein for each item.
Subcontractors/manufacturers for the following additional major items of supply or
services must meet the following minimum criteria, herein listed for that item:
Item
No.
Description of Item
Minimum Criteria to be met
1
2
3
…
Failure to comply with this requirement will result in the rejection of the
Subcontractor.
In the case of a Bidder who offers to supply and install major items of the Works
under the Contract that the Bidder did not manufacture or otherwise produce, the
Bidder shall provide the manufacturer’s authorization, using Form MAN provided in
Section IV, Bidding Forms, showing that the Bidder has been duly authorized by the
manufacturer or producer of the related plant and equipment or component to supply
and/or install that item in the Employer’s country. The Bidder is responsible for
ensuring that the manufacturer or producer complies with the requirements of ITB 4
and ITB 5 and meets the minimum criteria listed above for that item.
Option A - Section III. Evaluation and Qualification Criteria - Without Prequalification
Section III. Evaluation and Qualification
Criteria
(Without Prequalification)
Notes on Evaluation and Qualification Criteria
This Section contains all the criteria that the Employer shall use to evaluate bids and qualify
Bidders. In accordance with ITB 32, ITB 35 and ITB 38, no other factors, methods or criteria
shall be used. The Bidder shall provide all the information requested in the forms included in
Section IV, Bidding Forms.
The “Notes for the Bidder” in this Section III, Evaluation and Qualification Criteria (Without
Prequalification), shall be included in the actual Bidding Documents, prepared by the
Employer.
Option A - Section III. Evaluation and Qualification Criteria - Without Prequalification
EQC-1
Evaluation and Qualification Criteria
(Without Prequalification)
1.
Evaluation
1.1
Technical Evaluation
In addition to the criteria listed in ITB 35.1 (a) – (b) the following factors shall apply:
1.1.1
Personnel
The Bidder must demonstrate that it has the personnel for the key positions
that meet the following requirements:
No.
Total Work
Experience
(years)
Position
1
Project Manager (to be
Representative under GC 4.3)
2
e.g. Chief Engineer(s)
3
e.g. Design Manager
4
e.g. Health & Safety (Accident Prevention)
2
Officer
Experience in
Similar Works
(years)
Contractor’s
1
…
Notes for the Employer
1. Chief Engineer(s) or Section Manager(s) who is(are) responsible for the major activities
should be evaluated.
2. The personnel for the key positions include an accident prevention officer, as appropriate.
Alternative candidates for key positions should not be evaluated.
Insert requirements for multiple contracts, if necessary.
The Bidder shall provide details of the proposed personnel and their
experience records in Forms PER-1 and PER-2 in Section IV, Bidding Forms.
1.1.2
Equipment
The Bidder must demonstrate that it has the key construction equipment and
facilities listed hereafter:
No.
1
2
Equipment Type and Characteristics
Minimum Number
required
EQC-2
Option A - Section III. Evaluation and Qualification Criteria - Without Prequalification
3
…
Notes for the Employer
1. The items listed shall be limited to major items of equipment that are crucial to the proper
and timely execution of the Contract, and items that Bidders may not readily be able to
purchase, hire, or lease in the required time frame.
2. Insert requirements for multiple contracts, if necessary.
The Bidder shall provide further details of proposed items of equipment using
Form EQU in Section IV, Bidding Forms.
1.1.3
Others
[Insert appropriate additional provisions, if any.]
_______________________________________________________________
1.2
Economic Evaluation
[Any adjustments in price that result from the procedures outlined below shall be
added, for purposes of comparative evaluation only, to arrive at an “Evaluated Bid
Price.” Bid Prices quoted by Bidders shall remain unaltered.]
In addition to the criteria listed in ITB 38.2 (a) – (c) the following criteria shall apply.
1.2.1
Quantifiable nonmaterial nonconformities
[Pursuant to ITB 34.3 and ITB 38.2 (d), the cost of all quantifiable
nonmaterial nonconformities or omissions (minor omissions or missing items)
shall be evaluated. The Employer will make its own assessment of the cost of
any nonmaterial nonconformities and omissions for the purpose of ensuring
fair comparison of Bids.]
1.2.2
Other Factors
The following factors and methods will apply under ITB 38.2 (f):
(a)
Operating and Maintenance Costs
Since the operating and maintenance costs of the facilities being procured
form a major part of the life cycle cost of the facilities, these costs will be
evaluated according to the principles given hereafter, including the cost of
spare parts for the initial period of operation stated below and based on prices
Option A - Section III. Evaluation and Qualification Criteria - Without Prequalification
EQC-3
furnished by each Bidder in Price Schedule Nos. 1 and 2, as well as on past
experience of the Employer or other employers similarly placed. Such costs
shall be added to the Bid Price for evaluation.
[Use one of the two options given below – delete the inapplicable option.]
Option 1: The operating and maintenance costs factors for calculation of the
life cycle cost are:
(i) number of years for life cycle [Insert life cycle period in years.
The period should not exceed the period before a major overhaul
of the facilities becomes necessary.]
(ii) annual operating costs [Insert fuel and/or other input, unit cost for
annual and total operational requirements.]
(iii) annual maintenance costs, including the cost of spare parts for the
initial period of operation, and
(iv) a rate of [insert rate in words and figures] percent, to be used to
discount to present value all annual future costs calculated under
(ii) and (iii) above for the period specified in (i).
or
Option 2: Reference to the methodology specified in the Specification or
elsewhere in the Bidding Documents
[Insert a reference to the methodology specified in the Specification or
elsewhere in the Bidding Documents.]
(c)
Specific additional criteria
The following additional criteria will be used in the evaluation: [If applicable,
insert a list of additional criteria.]
_______________________________________________________________
The relevant evaluation method, if any, shall be as follows: [Insert the
evaluation method.]
_______________________________________________________________
1.2.3 Award Criteria for Multiple Contracts (ITB 38.4)
[Insert the following text in case of multiple contracts. Otherwise delete this
EQC clause.
“Lots/Packages:
EQC-4
Option A - Section III. Evaluation and Qualification Criteria - Without Prequalification
Bidders have the option to bid for any one or more lots/packages. Bids will be
evaluated lot/package-wise, taking into account discounts offered, if any, for
combined lots/packages. The Contract(s) will be awarded to the Bidder or
Bidders offering the lowest evaluated cost to the Employer for combined
lots/packages, subject to the selected Bidder(s) meeting the required
qualification criteria for lot or combination of lots/packages as the case may
be.”]
1.3 Alternative Completion Times
Alternative Completion Times, if permitted under ITB 13.2, will be evaluated as
follows: [Insert a methodology of evaluation of Alternative Completion Time(s) for
the whole part of the Works and/or Sections (if any)]
1.4 Alternatives Technical Solutions
Alternatives technical solutions, if invited in accordance with ITB 13.4, will be
evaluated as follows: _______ [Insert a reference to the methodology specified in the
Specification or elsewhere in the Bidding Documents.]
2.
Qualification
(i)
Exchange Rate for Qualification Criteria
Wherever a Form in Section IV, Bidding Forms, requires a Bidder to state a
monetary amount, Bidders should indicate the USD equivalent using the rate of
exchange determined as follows:
(a)
For turnover or financial data required for each year - Exchange rate
prevailing on the last day of the respective calendar year.
(b)
Value of single Contract - Exchange rate prevailing on the date of the
Contract.
Exchange rates shall be taken from the publicly available source identified in
BDS 37.1 or, in case such rates are not available in the source identified above,
any other publicly available source acceptable to the Employer. Any error in
determining the exchange rates may be corrected by the Employer.
(ii)
Qualification Criteria for Multiple Contracts
[Insert the following text in case of multiple Contracts. Otherwise delete this
Clause EQC 2 (ii).
“Criteria for qualification are the aggregate minimum requirements, or any
other reasonable requirements set forth by the Employer, for the respective lots
as specified under Financial Situation and Experience, Sub-Factors 2.3.2,
2.3.3 (i), 2.3.3 (ii), 2.4.2 (a) and 2.4.2 (b) below.”]
Option A - Section III. Evaluation and Qualification Criteria - Without Prequalification
Eligibility and Qualification Criteria
EQC-5
Compliance Requirements
Documentation
Joint Venture (existing or intended)
No.
Factor
/Sub-Factor
Requirement
Single
Entity
One Member
Submission
Requirements
All Parties
Combined
Each
Member
Must meet
requirement
N/A
Must meet
requirement
N/A
Form ELI –1.1 and
1.2, with
attachments
2.1 Eligibility
2.1.1
Nationality
Nationality in accordance
with ITB 4.3.
2.1.2
Conflict of
Interest
No conflicts of interests
as described in ITB 4.2.
Must meet
requirement
N/A
Must meet
requirement
N/A
Letter of Bid
2.1.3
JICA
Ineligibility
Not having been declared
ineligible by JICA as
described in ITB 4.4.
Must meet
requirement
N/A
Must meet
requirement
N/A
Letter of Bid
Form ACK
EQC-6
Option A - Section III. Evaluation and Qualification Criteria - Without Prequalification
Eligibility and Qualification Criteria
No.
Factor/
Sub-Factor
Requirement
Compliance Requirements
Single Entity
Documentation
Joint Venture (existing or intended)
All Parties
Combined
Each
Member
One Member
Submission
Requirements
2.2 Historical Contract Non-Performance
2.2.1
2.2.2
2.2.3
History of nonperforming
Contracts
Pending
Litigation
Litigation
History
Non-performance
of
a
Contract(i) did not occur as a
result
of
Contractor’s
default since 1st January
[insert year]1
Must meet
requirement(ii)
N/A
Must meet
requirement(ii)
N/A
Form CON
All pending litigation shall in total
not
represent
more
than
______________ percent (___ %)
[insert percentage figure]2 of the
Bidder’s net worth and shall be
treated as resolved against the
Bidder.
Must meet
requirement(ii)
N/A
Must meet
requirement(ii)
N/A
Form CON
No
consistent
history
of
court/arbitral award decisions3
against the Bidder(iii) since 1st
January [insert year] 4
Must meet
requirement(ii)
N/A
Must meet
requirement(ii)
N/A
Form CON
Notes for the Bidder
(i) Non-performance, as decided by the Employer, shall include all Contracts:
(a) where non performance was not challenged by the Contractor, including through referral to the dispute resolution mechanism under the respective
Contract, and
(b) that were so challenged but fully settled against the Contractor.
Non-performance shall not include Contracts where Employers decision was overruled by the dispute resolution mechanism. Non-performance must be
based on all information on fully settled disputes or litigation, i.e. dispute or litigation that has been resolved in accordance with the dispute resolution
mechanism under the respective Contract and where all appeal instances available to the Applicant have been exhausted.
Option A - Section III. Evaluation and Qualification Criteria - Without Prequalification
Eligibility and Qualification Criteria
No.
Factor/
Sub-Factor
Requirement
EQC-7
Compliance Requirements
Documentation
Joint Venture (existing or intended)
Single Entity
All Parties
Combined
Each
Member
One Member
Submission
Requirements
2.2 Historical Contract Non-Performance
(ii) This requirement also applies to Contracts executed by the Bidder as a JV member.
(iii) The Bidder shall provide accurate information on the related Bidding Form about any litigation or arbitration resulting from Contracts completed or ongoing
under its execution over the last five (5) years. A consistent history of awards against the Bidder or any member of a joint venture may result in rejection of
the Bid.
Notes for the Employer
1. Year should usually be one (1) or two (2) years prior to the Bid submission deadline.
2. The percentage should be normally within the range of 50% to 100% of a Bidder’s net worth.
3. The criterion for rejection should be that of numerous arbitral awards or court decisions against the Bidder, taking the number and amount of Contracts
executed. As an indicative example, the occurrence of one (1) or two (2) adverse cases over five (5) years for a Contractor handling, on average, ten (10)
Contracts simultaneously, should not be a cause for rejection. If dispute resolution is found relatively frequently in the business of the Bidder, it may indicate
an attitude of the management of the firm that could be dangerous for the Employer if the Bidder were awarded the Contract, and further investigation with
previous Employers may be warranted.
4. Year should usually be five (5) years prior to the Bid submission deadline.
EQC-8
Option A - Section III. Evaluation and Qualification Criteria - Without Prequalification
Eligibility and Qualification Criteria
No.
Compliance Requirements
Single
Entity
Requirement
Factor/
Sub-Factor
Documentation
Joint Venture (existing or intended)
Submission
Requirements
All Parties
Combined
Each
Member
One Member
N/A
Must meet
requirement
N/A
Form FIN – 1 with
attachments
Must meet
requirement
Must meet
[insert
percentage]
________
6
percent
(_____%) of
the
requirement
Must meet
[insert
percentage]
_________
7
percent
(_____%) of
the
requirement
Form FIN – 2
2.3 Financial Situation
2.3.1
2.3.2
Financial
Performance
Average
Annual
Turnover
The audited balance sheets or, if
not required by the law of the
Bidder’s country, other financial
statements acceptable to the
Employer, for the last [insert
number of years]____ years1 shall
be
submitted
and
must
demonstrate the current soundness
of the Bidder’s financial position
and its prospective long term
profitability .
As the minimum requirement, a Bidder’s
net worth calculated as the difference
between total assets and total liabilities
should be positive2.
Minimum average annual turnover of
[insert
amount
in
USD]3__________________, calculated
as total certified payments received for
Contracts in progress and/or completed,
within the last
[insert number of
4
years]______ years divided by [insert
5
number of years] _______ years .
[insert requirements
contracts, if necessary].
for
multiple
Must meet
requirement
Must meet
requirement
Option A - Section III. Evaluation and Qualification Criteria - Without Prequalification
Eligibility and Qualification Criteria
No.
Compliance Requirements
Single
Entity
Requirement
Factor/
Sub-Factor
EQC-9
Documentation
Joint Venture (existing or intended)
Submission
Requirements
All Parties
Combined
Each
Member
One Member
Must meet
requirement
Must meet
requirement
Must meet
[insert
percentage]
_________
6
percent
(_____%) of
the
requirement
Must meet
[insert
percentage]
_________
7
percent
(_____%) of
the
requirement
Form FIR - 1
Must meet
requirement
Must meet
requirement
N/A
N/A
Form FIR – 1 and
Form FIR - 2
2.3 Financial Situation
2.3.3
Financial
Resources
(i) The Bidder shall demonstrate that it
has access to, or has available, liquid
assets, unencumbered real assets, lines of
credit, and other financial means
(independent of any contractual advance
payment) sufficient to meet the cash
flow requirements estimated as USD
[insert amount in USD]8 for the subject
Contract(s) net of the Bidder’s other
commitments.
[insert requirements
Contracts, if necessary]
for
multiple
(ii) The Bidder shall also demonstrate, to
the satisfaction of the Employer, that it
has adequate sources of finance to meet
the cash flow requirements on works
currently in progress and for future
contract commitments.
[insert requirements
Contracts, if necessary]
for
multiple
Notes for the Employer
1. Time period usually specified is five (5) years; it may be reduced to three (3) years minimum (in agreement with JICA) under special country circumstances,
such as to provide opportunity for a newly privatized industry with limited period of existence, but with suitable experience, etc. Firms owned by individuals
and partnerships may not be required to maintain audited balance sheets by the laws of their countries of origin; in such cases, the Employer may relax the
audit requirement, but should request other acceptable financial statements.
EQC-10
Option A - Section III. Evaluation and Qualification Criteria - Without Prequalification
Eligibility and Qualification Criteria
No.
Factor/
Sub-Factor
Requirement
Compliance Requirements
Single
Entity
Documentation
Joint Venture (existing or intended)
All Parties
Combined
Each
Member
Submission
Requirements
One Member
2.3 Financial Situation
2. The financial information provided by an Bidder should be reviewed in its entirety to allow a truly informed judgment, and the pass-fail decision on the
financial position of the Applicant should be given on this basis. Any abnormal features which may lead to financial problems should alert the Employer to
seek expert professional advice for further review and interpretation.
3. The amount stated should normally not be less than twice the estimated annual turnover in the proposed Contract (based on a straight-line projection of the
Employer’s estimated cost, including contingencies, over the Contract duration). The multiplier of 2 may be reduced for very large Contracts but should not be
less than 1.5.
4. The time period is normally five (5) years or more, but may be reduced to not less than three (3) years (in agreement with JICA) under special country
circumstances, such as to provide opportunities for a newly privatized industry with only a short record of experience, etc.
5. Same number of years as in 4. above.
6. Usually not less than 25% of the requirement for each member of a JV.
7. Usually not less than 40% of the requirement for one member of a JV.
8. Indicate the cash flow requirement for a number of months, determined as the total time needed by the Employer to pay a Contractor’s invoice, allowing for
(a) the actual time consumed for the works, from the beginning of the month invoiced, (b) the time needed by the Project Manager to issue the monthly
payment certificate, (c) the time needed by the Employer to pay the amount certified, and (d) a contingency period of one month to allow for unforeseen
delays. The total period should not exceed six (6) months. The assessment of the monthly amount should be based on a straight-line projection of the estimated
cash flow requirement over the particular Contract period, neglecting the effect of any advance payment and retention monies, but including contingency
allowances in the estimated Contract cost.
Option A - Section III. Evaluation and Qualification Criteria - Without Prequalification
Eligibility and Qualification Criteria
No.
Factor/
Sub-Factor
EQC-11
Compliance Requirements
Single
Entity
Requirement
Documentation
Joint Venture (existing or intended)
Submission
Requirements
All Parties
Combined
Each
Member
One Member
Must meet
requirement
N/A
Must meet
requirement
N/A
Form EXP - 1
Must meet
requirement
Must meet
requirements(v)
N/A
N/A
Form EXP - 2(a)
Must meet
requirements
(can be a
specialist
Subcontractor)
Must meet
requirements
(can be a
specialist
Subcontractor)
N/A
N/A
Form EXP - 2(b)
2.4 Experience
2.4.1
2.4.2
(a)
General
Experience
Specific
Experie
nce
Experience under contracts in the role of
prime contractor (single entity or JV member),
Subcontractor, or management contractor(i) for
at least the last [insert number of years]
________ years1 starting 1st January [insert
year] ____.
A minimum number of [insert number of
contracts]2 similar(ii) contracts that have been
satisfactorily and substantially(iii) completed as
a prime contractor (single entity or JV
member)(iv) between 1st January [insert year]3
and the Bid submission deadline.
[insert requirements
Contracts, if necessary]
2.4.2
(b)
Specific
Experience
for
multiple
For the above or other contracts completed
and under implementation as prime contractor
(single entity or JV member), management
contractor or Subcontractor(vi) between 1st
January [insert year]4 and the Bid submission
deadline, a minimum experience in the
following
key
activities
successfully
completed [list activities, as applicable].
[insert requirements for multiple Contracts, if
necessary] (vii)
EQC-12
Option A - Section III. Evaluation and Qualification Criteria - Without Prequalification
Eligibility and Qualification Criteria
No.
Factor/
Sub-Factor
Requirement
Compliance Requirements
Single
Entity
Documentation
Joint Venture (existing or intended)
All Parties
Combined
Each
Member
Submission
Requirements
One Member
2.4 Experience
Notes for the Bidder
(i) A management contractor is a firm which takes on the role of contract management as a “general” contractor of sort could do. It does not normally perform
directly the work(s) associated with the Contract. Rather, it manages the work of other (sub) contractors while bearing full responsibility and risk for price,
quality, and timely performance of the contract.
(ii) The similarity shall be based on the physical size, complexity, methods/technology and/or other characteristics described in Section VI, Employer’s
Requirements. Summation of number of small value Contracts (less than the value specified under requirement) to meet the overall requirement will not be
accepted.
(iii) Substantial completion shall be based on 80% or more works completed under the Contract.
(iv) For contracts under which the Bidder participated as a JV member, only the Bidder’s share, by value, shall be considered to meet this requirement.
(v) In case of a JV, the value of Contracts completed by its members shall not be aggregated to determine whether the requirement of the minimum value of a single
Contract has been met. Instead, each Contract performed by each member shall satisfy the minimum value of a single Contract as required for single entity. In
determining whether the JV meets the requirement of total number of Contracts, only the number of Contracts completed by all members each of value equal or
more than the minimum value required shall be aggregated.
(vi) For Contracts under which the Bidder participated as a JV member or Subcontractor, only the Bidder’s share shall be counted to meet this requirement.
(vii) The minimum experience requirement for multiple Contracts will be the sum of the minimum requirements for respective individual contracts.
Notes for the Employer
1.
The time period is normally five (5) years or more, but may be reduced to not less than three (3) years (in agreement with JICA) under special country
circumstances, such as to provide opportunities for a newly privatized industry with only a short record of experience.
Option A - Section III. Evaluation and Qualification Criteria - Without Prequalification
Eligibility and Qualification Criteria
No.
Factor/
Sub-Factor
Requirement
EQC-13
Compliance Requirements
Single
Entity
Documentation
Joint Venture (existing or intended)
All Parties
Combined
Each
Member
Submission
Requirements
One Member
2.4 Experience
2.
The range of contract numbers should be one (1) to three (3), depending on the size, value, nature and complexity of the subject contract, the exposure of the
Employer to risk of contractor default, country conditions and history of similar works constructed in the past.
3.
The time range is normally five (5) years, and may be extended up to a period of ten (10) years for large-scale projects.
4.
Same as that stipulated in 3 above.
EQC-14
Option A - Section III. Evaluation and Qualification Criteria - Without Prequalification
2.5
Subcontractors/manufacturers
Subcontractors/manufacturers for the following major items of supply or services must
meet the following minimum criteria, herein listed for that item:
Item
No.
Description of Item
Minimum Criteria to be met
1
2
3
…
Failure to comply with this requirement will result in rejection of the Subcontractor.
In the case of a Bidder who offers to supply and install major items of supply under the
Contract that the Bidder did not manufacture or otherwise produce, the Bidder shall
provide the manufacturer’s authorization, using Form MAN provided in Section IV,
Bidding Forms, showing that the Bidder has been duly authorized by the manufacturer or
producer of the related plant and equipment or component to supply and install that item
in the Employer’s country. The Bidder is responsible for ensuring that the manufacturer
or producer complies with the requirements of ITB 4 and ITB 5 and meets the minimum
criteria listed above for that item.
OPTION B:
Two-Stage One-Envelope Bidding
Option B - Section I. Instructions to Bidders
Section I. Instructions to Bidders
Notes on Instructions to Bidders
Section I, Instructions to Bidders, provides the information necessary for Bidders to prepare
responsive Bids in accordance with the requirements of the Employer. It also gives
information on Bid submission, opening, and evaluation, and on the award of the Contract.
The use of the Standard Instructions to Bidders set forth in Section I of these Standard
Bidding Documents for the Procurement of Plant & Design Build (Trail Version) published
by JICA in July, 2015 (hereafter referred to as “Standard ITB”) is required, in Bidding
Documents for Plant & Design Build works financed under Japanese ODA Loans, and they
shall be used without modification. Any necessary changes, acceptable to JICA, to address
specific country and project issues, shall be introduced only through the Bid Data Sheet.
The Instructions to Bidders will not be part of the Contract.
Option B - Section I. Instructions to Bidders
Section I. Instructions to Bidders
[Note to the Employer: The instructions to Bidders governing all Two-Stage One-Envelope
bidding processes for Plant & Design Build Contracts funded with Japanese ODA Loans are
the Standard Instructions to Bidders included in Option B, Two-Stage One-Envelope Bidding,
of the Standard Bidding Documents for Procurement of Plant & Design Build (SBD (Design
Build)) (Trial Version) published by JICA in July 2015.
A copy of the Standard Instructions to Bidders may be attached to the Bidding Documents
prepared by the Employer for reference purposes only. If the Instructions to Bidders in the
Bidding Documents prepared by the Employer contain modifications from the Standard
Instructions to Bidders, JICA will not consider them valid and the Standard Instructions to
Bidders, as defined above, shall apply.
Instead of attaching a copy of the Standard Instructions to Bidders, the Employer may use
the following introductory text.]
The Instructions to Bidders governing this bidding process are the “Instructions to Bidders
included in Option B, Two-Stage One-Envelope Bidding, Section I,” of the Standard
Bidding Documents for Procurement of Electrical and Mechanical Plant, and for Building
and Engineering Works, Designed by the Contractor (SBD (Design Build)) (Trail Version)
published by JICA in July 2015. Those Instructions to Bidders are available on the JICA’s
web site shown below:
http://www.jica.go.jp/english/our_work/types_of_assistance/oda_loans/oda_op_info/guide/tender/index.html
A copy of the Instructions to Bidders is not attached to these Bidding Documents.
Option B - Section I. Instructions to Bidders
ITB-1
Table of Clauses
A. General ............................................................................................................................... 4
1.
2.
3.
4.
5.
Scope of Bid .............................................................................................................. 4
Source of Funds ......................................................................................................... 4
Corrupt and Fraudulent Practices ............................................................................. 4
Eligible Bidders ......................................................................................................... 6
Eligible Plant and Installation Services ..................................................................... 7
B. Contents of Bidding Documents....................................................................................... 8
6.
7.
8.
9.
10.
Sections of Bidding Documents ................................................................................ 8
Clarification of Bidding Documents, Site Visit, Pre-Bid Meeting............................ 9
Amendment of Bidding Documents ........................................................................ 10
Cost of Bidding ....................................................................................................... 10
Language of Bid ...................................................................................................... 10
C1. First Stage Bid: Preparation ........................................................................................ 11
11.
12.
13.
14.
15.
16.
17.
18.
Documents Comprising the First Stage Bid ............................................................ 11
Letter of First Stage Bid and Attachments .............................................................. 11
Alternative Technical Proposals .............................................................................. 11
Documents Establishing the Eligibility of Plant and Installation Services ............ 12
Documents Establishing the Eligibility and Qualifications of the Bidder .............. 12
Documents Establishing Conformity of the Plant and Installation Services ........... 12
Technical Proposal, Subcontractors ........................................................................ 13
Format and Signing of First Stage Bid .................................................................... 14
C2. First Stage Bids: Submission and Opening................................................................ 15
19.
20.
21.
22.
23.
Submission, Sealing and Marking of First Stage Bid ............................................. 15
Deadline for Submission of First Stage Bids .......................................................... 15
Late Bids.................................................................................................................. 16
Substitution and Modification of First Stage Bids .................................................. 16
Opening of First Stage Bids by Employer............................................................... 16
C3. First Stage Bids: Evaluation........................................................................................ 17
24. Confidentiality ......................................................................................................... 17
ITB-2
25.
26.
27.
28.
Option B - Section I. Instructions to Bidders
Preliminary Examination of First Stage Bids ...........................................................17
Determination of Responsiveness of First Stage Bids .............................................18
Qualification of the Bidder .......................................................................................18
Technical Evaluation of First Stage Bids .................................................................18
D. Clarification of First Stage Bids .....................................................................................19
29. Clarification Procedures ...........................................................................................19
30. Invitation to Submit Second Stage Bids ...................................................................20
E1. Second Stage Bid Preparation .......................................................................................21
31.
32.
33.
34.
35.
36.
37.
Documents Comprising the Second Stage Bid ........................................................21
Letter of Second Stage Bid, and Schedules ..............................................................22
Bid Prices and Discounts ..........................................................................................23
Currencies of Bid and Payment ................................................................................24
Period of Validity of Bids ........................................................................................24
Bid Security ..............................................................................................................25
Format and Signing of Second Stage Bid ................................................................26
E2. Second Stage Bids: Submission and Opening ..............................................................27
38.
39.
40.
41.
42.
Submission, Sealing and Marking of Second Stage Bids ........................................27
Deadline for Submission of Second Stage Bids .......................................................27
Late Bids...................................................................................................................27
Withdrawal, Substitution, and Modification of Second Stage Bids ........................28
Second Stage Bid Opening .......................................................................................28
E3. Second Stage Bids: Evaluation and Comparison ........................................................29
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
Clarification of Second Stage Bids ..........................................................................29
Deviations, Reservations, and Omissions ................................................................30
Preliminary Examination of Second Stage Bids ......................................................30
Determination of Responsiveness of Second Stage Bids ........................................31
Nonmaterial Nonconformities ..................................................................................31
Correction of Arithmetical Errors ............................................................................32
Conversion to Single Currency ................................................................................32
Evaluation of Second Stage Bids .............................................................................32
Comparison of Bids ..................................................................................................34
Qualification of the Bidder .......................................................................................34
Employer’s Right to Accept Any Bid, and to Reject Any or All Bids.....................34
Option B - Section I. Instructions to Bidders
ITB-3
F. Award of Contract ........................................................................................................... 35
54.
55.
56.
57.
Award Criteria ......................................................................................................... 35
Notification of Award ............................................................................................. 35
Signing of Contract ................................................................................................. 35
Performance Security .............................................................................................. 36
ITB-4
Option B - Section I. Instructions to Bidders
A. General
1. Scope of Bid
1.1
In connection with the Invitation for Bids specified in the
Bid Data Sheet (BDS), the Employer, as specified in the
BDS, issues these Bidding Documents (hereinafter referred to
as “Bidding Documents”) for the procurement of Electrical
and Mechanical Plant, and for Building and Engineering
Works, Designed by the Contractor as specified in Section VI,
Employer’s Requirements. The name, identification, and
number of the lot(s) (contract(s)) comprising this International
Competitive Bidding (ICB) are specified in the BDS.
1.2 Throughout these Bidding Documents:
(a) the term “in writing” means communicated in written
form and delivered against receipt;
(b) except where the context requires otherwise, words
indicating the singular also include the plural and words
indicating the plural also include the singular; and
(c) “day” means calendar day.
2. Source of Funds
3. Corrupt and
Fraudulent
2.1
The Borrower specified in the BDS has applied for or
received a Japanese ODA Loans from Japan International
Cooperation Agency (hereinafter referred to as “JICA”), with
the number, in the amount and on the signed date of the Loan
Agreement specified in the BDS, toward the cost of the
project specified in the BDS. The Borrower intends to apply
a portion of the proceeds of the Loan to eligible payments
under the Contract(s) for which these Bidding Documents are
issued.
2.2
Disbursement of a Japanese ODA Loans by JICA will be
subject, in all respects, to the terms and conditions of the Loan
Agreement, including the disbursement procedures and the
applicable Guidelines for Procurement under Japanese ODA
Loans specified in the BDS. No party other than the Borrower
shall derive any rights from the Loan Agreement or have any
claim to the Loan proceeds.
2.3
The above Loan Agreement will cover only part of the
project cost. As for the remaining portion, the Borrower will
take appropriate measures for finance.
3.1
It is JICA’s policy to require that Bidders and Contractors, as
well as Borrowers under contracts funded with Japanese ODA
Option B - Section I. Instructions to Bidders
Practices
ITB-5
Loans and other Japanese ODA, observe the highest standard
of ethics during the procurement and execution of such
contracts. In pursuance of this policy, JICA:
(a) will reject a proposal for award if it determines that the
Bidder recommended for award has engaged in corrupt,
or fraudulent practices in competing for the contract in
question;
(b) will recognize a Bidder or Contractor as ineligible, for
a period determined by JICA, to be awarded a contract
funded with Japanese ODA Loans if it at any time
determines that the Bidder or the Contractor has
engaged in corrupt or fraudulent practices in competing
for, or in executing another contract funded with
Japanese ODA Loans or other Japanese ODA; and
(c)
will recognize a Contractor as ineligible to be awarded
a contract funded with Japanese ODA Loans if the
Contractor or Subcontractor, who has a direct contract
with the Contractor, is debarred under the cross
debarment decisions by the Multilateral Development
Banks. Such period of ineligibility shall not exceed
three (3) years from (and including) the date on which
the cross debarment is imposed.
“Cross debarment decisions by the Multilateral development
Banks” is a corporate sanction in accordance with the
agreement among the African Development Bank Group,
Asian Development Bank, European Bank for Reconstruction
and Development, Inter-American Development Bank Group
and the World Bank Group signed on 9 April, 2010 (as
amended from time to time). JICA will recognize the World
Bank Group’s debarment of which period exceeds one year,
imposed after 19 July, 2010, the date on which the World
Bank Group started cross debarment, as “cross debarment
decisions by the Multilateral Development Banks.”
The list of debarred firms and individuals is available at the
electronic address specified in the BDS.
JICA will recognize a Bidder or Contractor as ineligible to be
awarded a contract funded with Japanese ODA Loans if the
Bidder or Contractor is debarred by the World Bank Group
for the period starting from the date of the Invitation for Bid,
if prequalification has not been conducted; or the date of
Advertisements for Prequalification, if prequalification has
been conducted, up to the signing of the contract, unless (i)
such debarment period does not exceed one year, or (ii) three
ITB-6
Option B - Section I. Instructions to Bidders
(3) years have passed since such debarment decision.
If it is revealed that the Contractor was ineligible to be
awarded a Contract according to above, JICA will, in
principle, impose sanctions against the Contractor.
If it is revealed that a Subcontractor, who has a direct contract
with the Contractor, was debarred by the World Bank Group
on the subcontract date, JICA will, in principle, require the
Borrower to have the Contractor cancel the subcontract
immediately, unless (i) such debarment period does not
exceed one year, or (ii) three (3) years have passed since such
debarment decision. If the Contractor refuses, JICA will
require the Borrower to declare invalidity or cancellation of
the contract and demand the refund of the relevant proceeds
of the Loan or any other remedies on the grounds of
contractual violation.
4. Eligible Bidders
3.2
Furthermore, Bidders shall be aware of the provision stated
in Sub-Clause 15.6 of [Corrupt and Fraudulent Practice]
General Conditions.
4.1
A Bidder may be a firm that is a single entity or any
combination of such entities in the form of a joint venture (JV)
under an existing agreement or with the intent to enter into
such an agreement supported by a letter of intent. In the case
of a JV:
(a) all members shall be jointly and severally liable for the
execution of the Contract in accordance with the
Contract terms, and
(b) the JV shall nominate a Representative who shall have
the authority to conduct all business for and on behalf of
any and all the members of the JV during the bidding
process and, in the event the JV is awarded the Contract,
during Contract execution.
4.2
A Bidder shall not have a conflict of interest. A Bidder
shall not be employed under any of the circumstances set forth
below throughout the bidding/selection process and/or the
execution of the Contract unless the conflict has been resolved
in a manner acceptable to JICA.
(a) A firm shall be disqualified from providing goods or
non-consulting services resulting from or directly
related to consulting services for the preparation or
implementation of a project that it provided or were
Option B - Section I. Instructions to Bidders
ITB-7
provided by any affiliate that directly or indirectly
controls, is controlled by, or is under common control
with that firm. This provision does not apply to the
various firms (consultants, contractors, or suppliers)
only due to the reason that those firms together are
performing the Contractor’s obligations under a turnkey
or design and build Contract.
(b) A firm that has a close business relationship with the
Borrower’s professional personnel, who are directly or
indirectly involved in any part of: (i) the preparation of
the prequalification and Bidding Documents for the
Contract, (ii) the prequalification and Bid evaluation, or
(iii) the supervision of such Contract, shall be
disqualified.
(c) Based on the “One Bid Per Bidder” principle, which is
to ensure fair competition, a firm and any affiliate that
directly or indirectly controls, is controlled by, or is
under common control with that firm shall not be
allowed to submit more than one Bid, either
individually or as a member in a JV. A firm (including
its affiliate), if acting in the capacity of a Subcontractor
in one Bid, may participate in other Bids, only in that
capacity.
(d) A firm having any other form of conflict of interest
other than (a) through (c) above shall be disqualified.
5. Eligible Plant,
Material and
Services
4.3
A Bidder shall be from any of the eligible source countries
indicated in Section V, Eligible Source Countries of Japanese
ODA Loans.
4.4
A Bidder that has been determined to be ineligible by JICA
in accordance with ITB 3.1 shall not be eligible to be awarded
a Contract.
4.5
This bidding is open only to prequalified Bidders unless
specified in the BDS.
4.6
Bidders shall provide such evidence of their continued
eligibility satisfactory to the Employer, as the Employer shall
reasonably request.
5.1
The Plant, Material and Services to be supplied under the
Contract shall have their origin in any of the eligible source
countries indicated in Section V, Eligible Source Countries of
Japanese ODA Loans, and all expenditures under the Contract
ITB-8
Option B - Section I. Instructions to Bidders
will be limited to such Plant, Material and Services.
5.2
For purposes of ITB 5.1 above, “origin” means the place
where the plant, or component parts thereof are mined, grown,
produced or manufactured, and from which the services are
provided. Plant components are produced when, through
manufacturing, processing, or substantial or major assembling
of components, a commercially recognized product results that
is substantially different in its basic characteristics or in
purpose or utility from its components.
B. Contents of Bidding Documents
6. Sections of
Bidding
Documents
6.1
The Bidding Documents consist of Parts 1, 2, and 3, which
include all the Sections indicated below, and should be read in
conjunction with any Addenda issued in accordance with ITB 8.
PART 1
Bidding Procedures
 Section I. Instructions to Bidders (ITB)
 Section II. Bid Data Sheet (BDS)
 Section III. Evaluation and Qualification Criteria (EQC)
 Section IV. Bidding Forms
 Section V. Eligible Source Countries of Japanese ODA
Loans
PART 2
Employer’s Requirements
 Section VI. Employer’s Requirements
PART 3 Conditions of Contract and Contract Forms
 Section VII. General Conditions (GC)
 Section VIII. Particular Conditions (PC)
 Section IX. Annex to the Particular Conditions – Contract
Forms
6.2
The Invitation for Bids issued by the Employer is not part
of the Bidding Documents.
6.3
Unless obtained directly from the Employer, the Employer
is not responsible for the completeness of the Bidding
Documents, responses to requests for clarification, the minutes
of the pre-bid meeting (if any), or Addenda to the Bidding
Documents in accordance with ITB 8. In case of any
contradiction, documents obtained directly from the Employer
Option B - Section I. Instructions to Bidders
ITB-9
shall prevail.
7. Clarification of
Bidding
Documents, Site
Visit, Pre-Bid
Meeting
6.4
The Bidder is expected to examine all instructions, forms,
terms, and Employer’s Requirement in the Bidding
Documents, and to furnish with its Bid all information and
documentation as is required by the Bidding Documents.
7.1
A Bidder requiring any clarification of the Bidding
Documents shall contact the Employer in writing at the
Employer’s address specified in the BDS or raise his
enquiries during the pre-bid meeting if provided for in
accordance with ITB 7.4. The Employer will respond in
writing to any request for clarification, provided that such
request is received no later than fourteen (14) days prior to the
deadline for submission of Bids. The Employer shall forward
copies of its response to all Bidders who have acquired the
Bidding Documents in accordance with ITB 6.3, including a
description of the inquiry but without identifying its source. If
so specified in the BDS, the Employer shall also promptly
publish its response at the web page identified in the BDS.
Should the clarification result in changes to the essential
elements of the Bidding Documents, the Employer shall
amend the Bidding Documents following the procedure under
ITB 8, ITB 20.2 and ITB 39.2.
7.2
The Bidder is advised to visit and examine the site where
the plant is to be installed and its surroundings and obtain for
itself on its own responsibility all information that may be
necessary for preparing the Bid and entering into a contract for
the provision of Plant and Installation Services. The costs of
visiting the site shall be at the Bidder’s own expense.
7.3
The Bidder and any of its personnel or agents will be
granted permission by the Employer to enter upon its premises
and lands for the purpose of such visit, but only upon the
express condition that the Bidder, its personnel, and agents
will release and indemnify the Employer and its personnel and
agents from and against all liability in respect thereof, and will
be responsible for death or personal injury, loss of or damage
to property, and any other loss, damage, costs, and expenses
incurred as a result of the inspection.
7.4
The Bidder’s designated representative is invited to attend a
pre-bid meeting, if so specified in the BDS. The purpose of
the meeting will be to clarify issues and to answer questions
on any matter that may be raised at that stage. A site visit will
be conducted by the Employer at the time of the pre-bid
ITB-10
Option B - Section I. Instructions to Bidders
meeting, if so specified for in the BDS.
7.5
The Bidder is requested to submit any questions in writing,
to reach the Employer not later than one (1) week before the
meeting.
7.6
Minutes of the pre-bid meeting, if applicable, including the
text of the questions asked by Bidders, without identifying the
source, and the responses given, together with any responses
prepared after the meeting, will be transmitted promptly to all
Bidders who have acquired the Bidding Documents in
accordance with ITB 6.3. Any modification to the Bidding
Documents that may become necessary as a result of the prebid meeting shall be made by the Employer exclusively
through the issue of an addendum pursuant to ITB 8 and not
through the minutes of the pre-bid meeting. Nonattendance at
the pre-bid meeting will not be a cause for disqualification of a
Bidder.
8.1
At any time prior to the deadline for submission of Bids,
the Employer may amend the Bidding Documents by issuing
addenda.
8.2
Any addendum issued shall be part of the Bidding
Documents and shall be communicated in writing to all who
have obtained the Bidding Documents from the Employer in
accordance with ITB 6.3. If so specified in the BDS, the
Employer shall also promptly publish the addendum on the
Employer’s web page in accordance with ITB 7.1.
8.3
To give Bidders reasonable time in which to take an
addendum into account in preparing their Bids, the Employer
may extend the deadline for the submission of Bids, pursuant
to ITB 20.2 and/or ITB 39.2.
9. Cost of Bidding
9.1
The Bidder shall bear all costs associated with the
preparation and submission of its Bid, and the Employer shall
not be responsible or liable for those costs, regardless of the
conduct or outcome of the bidding process.
10. Language of Bid
10.1
The Bid, as well as all correspondence and documents
relating to the Bid exchanged by the Bidder and the Employer,
shall be written in the language specified in the BDS.
Supporting documents and printed literature that are part of
the Bid may be in another language provided they are
accompanied by an accurate translation of the relevant
passages in the language of Bid, in which case, for purposes of
interpretation of the Bid, such translation shall govern.
8. Amendment of
Bidding
Documents
Option B - Section I. Instructions to Bidders
ITB-11
C1. First Stage Bid: Preparation
11. Documents
Comprising the
First Stage Bid
11.1
The First Stage Bid submitted by the Bidder shall comprise
the following:
(a) Letter of First Stage Bid;
(b) written confirmation authorizing the signatory of the
Bid to commit the Bidder, in accordance with ITB 18.2;
(c) in the case of a Fist Stage Bid submitted by a JV, a copy
of the JV agreement, or letter of intent to enter into a JV
including a draft agreement, indicating at least the parts
of the Plant to be executed by the respective members;
(d) documentary evidence establishing in accordance with
ITB 14 that the Plant and Installation Services offered
by the Bidder in its Bid or in any alternative Bid are
eligible;
(e) documentary evidence in accordance with ITB 15
establishing the Bidder’s eligibility and qualifications to
perform the Contract if its Bid is accepted;
(f) Technical Proposal in accordance with ITB 17;
(g) documentary evidence establishing in accordance with
ITB 16 that the Plant and Installation Services offered
by the Bidder conform to the Bidding Documents;
(h) alternative Technical Proposals in accordance with ITB
13;
(i) list of Subcontractors, in accordance with ITB 17.2 and
17.3; and
(j) any other document required in the BDS.
First Stage Bids are unpriced Bids and shall contain no prices
or Price Schedules or other reference to rates and prices for
completing the facilities. First Stage Bids containing such
price information will be rejected.
12. Letter of First
Stage Bid and
Attachments
12.1
The Letter of First Stage Bid and any attachments shall be
prepared using the relevant forms furnished in Section IV,
Bidding Forms. The forms must be completed as instructed in
each form.
13. Alternative
Technical
13.1
Bidders shall note that they are permitted to propose
technical alternatives with their First Stage Bids in addition to
ITB-12
Option B - Section I. Instructions to Bidders
or in lieu of the requirements specified in the Bidding
Documents, provided they can document that the proposed
technical alternatives are to the benefit of the Employer, that
they fulfill the principal objectives of the Contract, and that
they meet the basic performance and technical criteria
specified in the Bidding Documents.
Proposals
13.2
Any alternative Technical Proposal submitted by Bidders
as part of their First Stage Bid will be the subject of
clarification with the Bidder, pursuant to ITB 29.
14. Documents
Establishing the
Eligibility of
Plant and
Installation
Services
14.1
To establish the eligibility of the Plant and Installation
Services in accordance with ITB 5, Bidders shall provide
documentary evidence consisting of a statement on the
country of origin of the Plant and Installation Services offered.
15. Documents
Establishing the
Eligibility and
Qualifications of
the Bidder
15.1
In accordance with Section III, Evaluation and
Qualification Criteria, if the prequalification process was
conducted prior to the bidding process, the Bidder shall
provide in the corresponding information sheets included in
Section IV, Bidding Forms, (i) updated information on any
assessed aspect that changed from that time to establish that
the Bidder continues to meet the criteria used at the time of
prequalification and (ii) the requested information on the
additional qualification criteria stated in Section III,
Evaluation and Qualification Criteria, or if the assessment of
qualification criteria was not conducted prior to the bidding
process, the Bidder shall provide the information requested in
the corresponding information sheets included in Section IV,
Bidding Forms.
15.2
Any change in the structure or formation of a Bidder after
being prequalified and invited to bid (including, in the case of a
JV, any change in the structure or formation of any member
thereto) shall be subject to the written approval of the Employer
prior to the deadline for submission of Bids. Such approval
shall be denied if (i) such change has not taken place by the free
choice of the firms involved; (ii) as a consequence of the
change, the Bidder no longer substantially meets the
qualification criteria set forth in the Prequalification
Documents; or (iii) in the opinion of the Employer, the change
may result in a substantial reduction in competition. Any such
change should be submitted to the Employer not later than
fourteen (14) days after the date of the Invitation for Bids.
16.1
The documentary evidence of the conformity of the Works
16. Documents
Option B - Section I. Instructions to Bidders
ITB-13
with the Bidding Documents may be in the form of literature,
drawings and data, and shall include:
Establishing
Conformity of
Plant, Material
and Service
(a) a detailed description of the essential technical and
performance characteristics of the Plant, including the
Schedule of Guarantees of the proposed Plant, in
response to the Technical Requirements. The the
Schedule of Guarantees of the proposed Plant shall be
stated in the applicable form in Section IV, Bidding
Forms;
(b) a list giving full particulars, including available sources,
of all spare parts, special tools, etc., necessary for the
proper and continuing functioning of the Plant for the
period specified in the BDS, following completion of
Works in accordance with provisions of Contract; and
(c) adequate evidence demonstrating the substantial
responsiveness of the Plant and Installation Services to
those Employer’s Requirements. Bidders shall note that
standards for workmanship, materials and equipment
designated by the Employer in the Bidding Documents
are intended to be descriptive (establishing standards of
quality and performance) only and not restrictive. The
Bidder may substitute alternative standards, brand names
and/or catalog numbers in its Technical Proposal,
provided that it demonstrates to the Employer’s
satisfaction that the substitutions are substantially
equivalent or superior to the standards designated in the
Employer’s Requirement.
17. Technical
Proposal,
Subcontractors
17.1
The Bidder shall furnish a Technical Proposal including a
statement of work methods, equipment, personnel, schedule,
safety plan, and any other information as stipulated in Section
IV, Bidding Forms in sufficient detail to demonstrate the
substantial responsiveness of the Bidders’ proposal to the
Employer’s Requirements and the completion time.
17.2
For major items of the Works as listed by the Employer in
Section III, Evaluation and Qualification Criteria, which the
Bidder intends to purchase or subcontract, the Bidder shall
give details of the name and nationality of the proposed
Subcontractors, including manufacturers, for each of those
items. In addition, the Bidder shall include in its Technical
Proposal information establishing compliance with the
requirements specified by the Employer for these items.
Bidders are free to list more than one Subcontractor against
ITB-14
Option B - Section I. Instructions to Bidders
each part of the the Works.
18. Format and
Signing of First
Stage Bid
17.3
The Bidder shall be responsible for ensuring that any
Subcontractor proposed complies with the requirements of
ITB 4, and that any part of Works to be provided by the
Subcontractor comply with the requirements of ITB 5 and
16.1.
17.4
Unless otherwise stated in the BDS, the Employer does not
intend to execute any specific elements of the Works by
subcontractors selected in advance by the Employer
(nominated subcontractors).
17.5
In case Prequalification was not conducted prior to the
bidding process, Bidders planning to subcontract any of the
key activities indicated in Section III, Evaluation and
Qualification Criteria, shall clearly identify the proposed
specialist subcontractor(s) in Forms ELI-2 and EXP-2(b) in
Section IV, Bidding Forms. Such proposed specialist
subcontractors(s) shall meet the corresponding qualification
requirements specified in Section III, Evaluation and
Qualification Criteria.
17.6
In case Prequalification was conducted prior to the bidding
process, the Bidder’s Bid shall name the same specialist
subcontractor(s) whose experience in the key activities was
evaluated in the Prequalification, unless such change is
explicitly unless such change is explicitly approved by the
Employer in accordance with ITB 15.2.
18.1
The Bidder shall prepare one original of the documents
comprising the First Stage Bid as described in ITB 11 and
clearly mark it “FIRST STAGE BID - ORIGINAL.” Alternative
Bids, if submitted in accordance with ITB 13, shall be clearly
marked “FIRST STAGE BID - ALTERNATIVE”. In addition, the
Bidder shall submit copies of the First Stage Bid, in the
number specified in the BDS and clearly mark them “FIRST
STAGE BID - COPY.” In the event of any discrepancy between
the original and the copies, the original shall prevail.
18.2
The original and all copies of the First Stage Bid shall be
typed or written in indelible ink and shall be signed by a
person duly authorized to sign on behalf of the Bidder. This
authorization shall consist of a written confirmation as
specified in the BDS and shall be attached to the First Stage
Bid. The name and position held by each person signing the
authorization must be typed or printed below the signature.
All pages of the First Stage Bid where entries or amendments
Option B - Section I. Instructions to Bidders
ITB-15
have been made shall be signed or initialed by the person
signing the First Stage Bid.
18.3
In case the Bidder is a JV, the First Stage Bid shall be
signed by an authorized representative of the JV on behalf of
the JV, and so as to be legally binding on all the members as
evidenced by a power of attorney signed by their legally
authorized representatives.
18.4
Any interlineations, erasures, or overwriting shall be valid
only if they are signed or initialed by the person signing the
First Stage Bid.
C2. First Stage Bids: Submission and Opening
19. Submission,
Sealing and
Marking of First
Stage Bid
19.1
Bidders may submit their First Stage Bids by mail or by
hand. Procedures for submission, sealing and marking are as
follows:
Bidders shall enclose the original and each copy of the First
Stage Bid, including alternative Technical Proposals, if
submitted in accordance with ITB 13, in separate sealed
envelopes, duly marking the envelopes as “FIRST STAGE BID ORIGINAL”, “FIRST STAGE BID - ALTERNATIVE” and “FIRST
STAGE BID - COPY.” These envelopes containing the original
and the copies shall then be enclosed in one single envelope.
The rest of the procedure shall be in accordance with ITB
19.2 and 19.3.
19.2 The inner and outer envelopes shall:
(a) bear the name and address of the Bidder;
(b) be addressed to the Employer in accordance with ITB
20.1;
(c) bear the specific identification of this bidding process
specified in BDS 1.1; and
(d) bear a warning not to open before the time and date for
First Stage Bid opening.
20. Deadline for
Submission of
First Stage Bids
19.3
If all envelopes are not sealed and marked as required, the
Employer will assume no responsibility for the misplacement
or premature opening of the First Stage Bid.
20.1
First Stage Bids must be received by the Employer at the
address and no later than the date and time specified in the
BDS.
ITB-16
Option B - Section I. Instructions to Bidders
20.2
The Employer may, at its discretion, extend the deadline
for the submission of First Stage Bids by amending the
Bidding Documents in accordance with ITB 8, in which case
all rights and obligations of the Employer and Bidders
previously subject to the deadline shall thereafter be subject to
the deadline as extended.
21. Late Bids
21.1
The Employer shall not consider any First Stage Bid that
arrives after the deadline for submission of First Stage Bids, in
accordance with ITB 20. Any First Stage Bid received by the
Employer after the deadline for submission of First Stage Bids
shall be declared late, rejected, and returned unopened to the
Bidder.
22. Substitution and
Modification of
First Stage Bids
22.1
In case a Bidder wishes to substitute or modify its First
Stage Bid after it has been submitted and prior to the deadline
for First Stage Bid submission, it may do so by sending a
written notice, as per ITB 20.1 and its substituted or modified
First Stage Bid will be opened as per ITB 23.
23. Opening of First
Stage Bids by
Employer
23.1
Except in the cases specified in ITB 21, the Employer shall
publicly open and read out in accordance with ITB 23.4 all
First Stage Bids received by the deadline, at the date, time and
place specified in the BDS, in the presence of Bidders’
designated representatives and anyone who choose to attend.
23.2 First, outer envelopes marked “FIRST STAGE BID SUBSTITUTION” shall be opened. The inner envelopes
containing the Substitution First Stage Bids shall be
exchanged for the corresponding envelopes being substituted,
which are to be returned to the Bidder unopened. Only the
Substitution First Stage Bids, if any, shall be opened and read
out. No envelope shall be substituted unless the corresponding
substitution notice contains a valid authorization to request the
substitution and is read out at Bid opening.
23.3
Next, outer envelopes marked “FIRST STAGE BID MODIFICATION” shall be opened. No First Stage Bid shall be
modified unless the corresponding modification notice
contains a valid authorization to request the modification and
is read out at the opening of First Stage Bids. Only the First
Stage Bids, both Original as well as Modification, are to be
opened and read out at the opening.
23.4
All other envelopes holding the First Stage Bids shall be
opened one at a time, reading out:
(a) the name of the Bidder;
Option B - Section I. Instructions to Bidders
ITB-17
(b) whether there is a modification; and
(c) any other details as the Employer may consider
appropriate.
Only First Stage Bids and alternative First Stage Bids read out
at Bid opening shall be considered for evaluation. The
Employer shall neither discuss the merits of any Bid nor reject
any Bid (except for late Bids, in accordance with ITB 21.1).
23.5
The Employer shall prepare a record of the First Stage Bid
opening that shall include, as a minimum: the name of the
Bidder and whether there is substitution, or modification,
including any alternative First Stage Bid. The Bidders’
representatives who are present shall be requested to sign the
record. The omission of a Bidder’s signature on the record
shall not invalidate the contents and effect of the record. A
copy of the record shall be distributed to all Bidders.
C3. First Stage Bids: Evaluation
24. Confidentiality
24.1
Information relating to the evaluation of First and Second
Stage Bids and recommendation of Contract award, shall not
be disclosed to Bidders or any other persons not officially
concerned with such process until information on Contract
award is communicated to all Bidders.
24.2 Any attempt by a Bidder to influence the Employer in the
evaluation of the First and Second Stage Bids or Contract
award decisions may result in the rejection of its bid.
24.3 Notwithstanding ITB 24.2, from the time of First Stage Bid
opening to the time of Contract award, if any Bidder wishes to
contact the Employer on any matter related to the bidding
process, it should do so in writing.
25. Preliminary
Examination of
First Stage Bids
25.1
The Employer shall examine First Stage Bids to confirm
that all documents and information requested in ITB 11.1 have
been provided, and to determine the completeness of each
document submitted.
25.2
The Employer shall confirm that the following documents
and information have been provided in the First Stage Bid. If
any of these documents or information is missing, the Bid
shall be rejected.
(a) Letter of First Stage Bid;
(b) written confirmation of authorization to commit the
ITB-18
Option B - Section I. Instructions to Bidders
Bidder; and
(c) the Technical Proposal.
The Employer will examine the First Stage Bids to
26. Determination of 26.1
determine whether they are complete, whether the documents
Responsiveness of
have been properly signed and whether the First Stage Bids
First Stage Bids
are generally in order. Any First Stage Bids found to be nonresponsive or not meeting the minimum levels of the
performance or other criteria specified in the Bidding
Documents will be rejected by the Employer and not included
for further consideration. The Employer will also carry out a
preliminary examination of any alternative First Stage Bids
submitted by Bidders.
27. Qualification of
the Bidder
26.2
The Employer may request that the Bidder submit the
necessary information or documentation, within a reasonable
period of time, to rectify nonmaterial omissions in the First
Stage Bid related to documentation requirements. Failure of
the Bidder to comply with the request may result in the
rejection of its Technical Proposal.
27.1
The Employer shall determine to its satisfaction whether
Bidders meet the qualification criteria specified in Section III,
Evaluation and Qualification Criteria, during the evaluation of
First Stage Bids.
27.2 The determination shall be based upon an examination of the
documentary evidence of the Bidder’s qualifications
submitted by the Bidder, pursuant to ITB 15.
28. Technical
Evaluation of
First Stage Bids
27.3
An affirmative determination will be a prerequisite for the
Employer to invite the Bidder to a clarification meeting in
accordance with ITB 29. A negative determination will result
in rejection of the Bidder’s First Stage Bid.
27.4
The capabilities of the manufacturers and Subcontractors
proposed to be used by the Bidders for Employer-identified
major parts of the Works will also be evaluated for
acceptability in accordance with Section III, Evaluation and
Qualification Criteria. Should a manufacturer or Subcontractor
be determined to be unacceptable, if invited to submit a
Second Stage Bid, the Bidder will be required to substitute an
acceptable manufacturer or Subcontractor.
28.1
The Employer will carry out a detailed evaluation of the
First Stage Bids not previously rejected as being substantially
non-responsive, in order to determine whether the technical
aspects are in compliance with the Bidding Documents. In
Option B - Section I. Instructions to Bidders
ITB-19
order to reach such a determination, the Employer will
examine and compare the Technical Proposals on the basis of
the information supplied by the Bidders, taking into account
the following:
(a) overall completeness and compliance with the Employer’s
Requirements; the technical merits of alternatives offered;
conformity of the Works offered with specified
performance criteria, including conformity with the
specified minimum (or maximum, as the case may be)
requirement corresponding to each Schedule of Guarantee,
as indicated in the Specification and in Section III
Evaluation and Qualification Criteria; suitability of the
Plant and Installation Services offered in relation to the
environmental and climatic conditions prevailing at the
site; and quality, function and operation of any process
control concept included in the First Stage Bid;
(b) compliance with the time schedule called for in the
corresponding Appendix to the Contract Agreement and
any alternative time schedules offered by Bidders, as
evidenced by a milestone schedule provided in the
Technical Proposal;
(c) compliance with the Time for Completion called for in
the corresponding Appendix to the Contract Agreement
and any alternative time for completion offered by
Bidders, as evidenced by a milestone schedule provided
in the Technical Proposal;
(d) other relevant factors, if any, listed in Section III,
Evaluation and Qualification Criteria; and
(e) any deviations to the commercial and contractual
provisions stipulated in the Bidding Documents.
28.2
The Employer will also review complete alternative Technical
Proposals, if any, offered by the Bidder, pursuant to ITB 13, to
determine whether such alternatives may constitute an acceptable
basis for a Second Stage Bid to be submitted on its own merits.
D. Clarification of First Stage Bids
29. Clarification
Procedures
29.1
The Employer may conduct clarification meetings with
each or any Bidder to clarify any aspects of its First Stage Bid
that require explanation and to review any Bidder’s proposed
alternative solutions or reservations to the commercial or
contractual provisions of the Bidding Documents. The
ITB-20
Option B - Section I. Instructions to Bidders
Employer may also seek clarifications in writing.
30. Invitation to
Submit Second
Stage Bids
29.2
The Employer may bring to the attention of the Bidder any
amendments or changes which the Employer may require to
be made to the First Stage Bid; however the Employer may
not require amendments or changes at variance from the
Employers’ requirements unless the Employer intends to
amend the Bidding Documents in accordance with ITB
30.1(a).
29.3
The Employer will advise the Bidder of any deviations to the
commercial or contractual provisions of the Bidding Documents
in the First Stage Bid, that are unacceptable and that are to be
withdrawn in the Second Stage Bid.
29.4
The Employer will also advise the Bidder whether the
proposed alternative Technical Proposal, if any, is acceptable,
and will identify the degree (if any) to which such an
alternative Bid may be incorporated in the Bidder’s Second
Stage Bid.
29.5
The Employer will issue a Memorandum titled “Changes
Required Pursuant to First Stage Evaluation,” documenting
the clarifications made in writing and/or in a meeting, if any,
and including an Annex listing all decisions, and required
amendments or changes resulting from the clarification of the
First Stage Bid. The Memorandum will be communicated to
the Bidder as part of the invitation to submit the Second Stage
Bid.
30.1
At the end of the clarification process pursuant to ITB 29,
conducted as necessary:
(a) the Employer may need to issue an amendment to the
Bidding Documents resulting from the First Stage
evaluation and clarification process, with the objective
of clarifying the requirements and improving
competition without compromising essential project
objectives and/or
(b) in regard to all Bidders, the Employer will either:
(i) invite the Bidder to submit a final updated technical
and a commercial Second Stage Bid based on its
First Stage Bid taking into account the Bidding
Documents, if and as amended, and any other
modifications as recorded in the Annex to the
Memorandum entitled “Changes Required Pursuant
to First Stage Evaluation”. Bidders will be allowed
Option B - Section I. Instructions to Bidders
ITB-21
to submit only one Second Stage Bid, or
(ii) notify the Bidder that its Bid has been rejected on
the grounds of being substantially non-responsive,
or that the Bidder does not meet the minimum
qualification requirements set forth in the Bidding
Documents.
30.2
The deadline, for submission of Second Stage Bids will be
specified in the Invitation for Second Stage Bids, pursuant to
ITB 39.1.
30.3
Bidders are not allowed to form JV (s) with other Bidders,
nor change the member or structure of the JV if the Bidder in
the First Stage was a JV.
E1. Second Stage Bid Preparation
31. Documents
Comprising the
Second Stage Bid
31.1 The Second Stage Bid submitted by the Bidder shall comprise
the following:
(a)
Letter of Second Stage Bid;
(b) completed schedules as required, including Price
Schedules, in accordance with ITB 32 and 33;
(c)
Bid Security, in accordance with ITB 36;
(d)
Acknowledgment of Compliance with the Guidelines for
Procurement under Japanese ODA Loans (Form ACK),
which shall be signed and dated by the Bidder’s
authorized representative;
(e)
written confirmation authorizing the signatory of the Bid
to commit the Bidder, in accordance with ITB 37.2;
(f)
the updated First Stage Bid, comprising any
modifications required to the First Stage Bid as recorded
in the Memorandum entitled “Changes Required Pursuant
to First Stage Evaluation”;
(g)
documentary evidence establishing in accordance with
ITB 14 that any additional or varied Plant and Installation
Services offered by the Bidder, and not included in the
First Stage Bid, are eligible;
(h)
documentary evidence regarding any changes that may
have occurred between the time of submitting the First
and Second Stage Bids that have any material effect on
the Bidder’s eligibility and qualifications to perform the
ITB-22
Option B - Section I. Instructions to Bidders
Contract;
32. Letter of Second
Stage Bid, and
Schedules
32.1
(i)
documentary evidence establishing that any additional or
varied facilities to be supplied and installed by the
Bidder, in accordance with the requirements of the
Memorandum entitled “Changes Required Pursuant to
First Stage Evaluation”, are technically acceptable. The
documentary evidence of the conformity of the Plant and
Installation Services to the requirements of the
Memorandum entitled “Changes Required Pursuant to
First Stage Evaluation” may be in the form of literature,
drawings and data. The Schedule of Guarantees of any
additional or varied Plant and Installation Services shall
be stated in the applicable form in Section IV, Bidding
Forms;
(j)
If the Bidder proposes to engage any Subcontractors
additional to or different from those named in its First
Stage Bid for major items of Plant or Installation Services
as listed by the Employer in Section III, Evaluation and
Qualification Criteria, which the Bidder intends to
purchase or subcontract, the Bidder shall give details of
the name and nationality of the proposed Subcontractors,
including manufacturers, for each of those items. In
addition, the Bidder shall include in its Bid information
establishing compliance with the requirements specified
by the Employer for these items. Bidders are free to list
more than one Subcontractor against each item of the
Plant and Installation Services. Quoted rates and prices
will be deemed to apply to whichever Subcontractor is
appointed, and no adjustment of the rates and prices will
be permitted. Should a manufacturer or Subcontractor be
determined to be unacceptable, the Bid will not be
rejected, but the Bidder will be required to substitute an
acceptable manufacturer or Subcontractor without any
change to the Bid Price. Prior to signing the Contract, the
corresponding Appendix to the form of Contract
Agreement shall be completed, listing the approved
manufacturers or Subcontractors for each item concerned;
(k)
other documentation and information which may be
specified in the BDS.
The Letter of Second Stage Bid, the Schedules, and all
documents listed under ITB 31, shall be prepared using the
relevant forms furnished in Section IV, Bidding Forms. The
forms must be completed without any alterations to the text,
and no substitutes shall be accepted. All blank spaces shall be
Option B - Section I. Instructions to Bidders
ITB-23
filled in with the information requested.
33. Bid Prices and
Discounts
33.1 Unless otherwise specified in the BDS, Bidders shall
quote for the Works such that the total Bid Price covers all
the Contractor’s obligations mentioned in or to be
reasonably inferred from the Bidding Documents in respect
of the design, manufacture, including procurement and
subcontracting (if any), delivery, construction, installation
and completion of the Works. This includes all
requirements under the Contractor’s responsibilities for
testing, pre-commissioning and commissioning of the plant
and, where so required by the Bidding Documents, the
acquisition of all permits, approvals and licenses, etc.; the
operation, maintenance and training services and such other
items and services as may be specified in the Bidding
Documents, all in accordance with the requirements of the
General Conditions. Items against which no price is entered
by the Bidder will not be paid for by the Employer when
executed and shall be deemed to be covered by the prices
for other items.
33.2 Bidders are required to quote the price for the commercial,
contractual and technical obligations outlined in the
Bidding Documents.
33.3 Bidders shall give a breakdown of the prices in the manner
and detail called for in the Price Schedules included in
Section IV, Bidding Forms. Further, Bidders may add
breakdowns of items and provide the prices in each Price
Schedules included in Section IV, Bidding Forms.
33.4 The price to be offered in the Letter of Bid, in accordance
with ITB 12.1, shall be the total price of the Bid,
excluding any discounts offered.
33.5 Unless otherwise specified in the BDS and the Contract,
the prices offered by the Bidder are subject to adjustment
during the performance of the Contract in accordance with
the provisions of the Conditions of Contract. In such a case,
the Bidder shall furnish the indices and weightings for the
price adjustment formulae in the Schedule of Adjustment
Data and the Employer may require the Bidder to justify its
proposed indices and weightings.
33.6 If so specified in BDS 1.1, Bids are being invited for
individual lots (contracts) or for any combination of lots
(packages). Bidders wishing to offer discounts for the
award of more than one Contract shall specify in their Bid
ITB-24
Option B - Section I. Instructions to Bidders
the price reductions applicable to each package, or
alternatively, to individual Contracts within the package.
Discounts shall be submitted in accordance with ITB 18.4,
provided the Bids for all lots (contracts) are opened at the
same time.
33.7 Unless otherwise provided in the BDS, all duties, taxes,
and other levies payable by the Contractor under the
Contract, or for any other cause, as of the date twenty-eight
(28) days prior to the deadline for submission of Bids, shall
be included in the rates and prices and the total Bid Price
submitted by the Bidder.
33.8 Bidders wishing to offer any unconditional discount shall
specify in their Letter of Price Bid the offered discounts
and the manner in which price discounts will apply.
34. Currencies of Bid
and Payment
35. Period of Validity
of Bids
34.1
The currency(ies) of the Bid shall be, as specified in the
BDS. Payment of the Contract Price shall be made in the
currency or currencies in which the Bid Price is expressed in
the Bid of the successful Bidder.
34.2
Bidders may be required by the Employer to justify, to the
Employer’s satisfaction, their local and foreign currency
requirements.
35.1
Second Stage Bids shall remain valid for the period
specified in the BDS after the Second Stage Bid submission
deadline date prescribed by the Employer pursuant to ITB
39.1. A Bid valid for a shorter period shall be rejected by the
Employer as non-responsive.
35.2
In exceptional circumstances, prior to the expiration of the
validity period of the Second Stage Bid, the Employer may
request Bidders to extend the period of validity of their
Second Stage Bids. The request and the responses shall be
made in writing. The Bid Security shall also be extended for
twenty-eight (28) days beyond the deadline of the extended
validity period. A Bidder may refuse the request without
forfeiting its Bid Security. A Bidder granting the request shall
not be required or permitted to modify its Bid, except as
provided in ITB 35.3.
35.3
If the award is delayed by a period exceeding fifty-six (56)
days beyond the expiry of the initial Bid validity, the Contract
Price shall be determined as follows:
(a) In the case of Fixed Price Contracts, the Contract Price
shall be the Bid Price adjusted by the factor specified in
Option B - Section I. Instructions to Bidders
ITB-25
the BDS.
(b) In any case, Bid evaluation shall be based on the Bid
Price without taking into consideration the effect of the
corrections indicated above.
36. Bid Security
36.1
The Bidder shall furnish as part of its Bid a Bid Security in
the amount and currency specified in the BDS.
36.2
The Bid Security shall be a demand guarantee in any of the
following forms at the Bidder’s option:
(a) an unconditional guarantee issued by a bank or financial
institution (such as an insurance, bonding or surety
company);
(b) an irrevocable letter of credit;
(c) a cashier’s or certified check; or
(d) another security specified in the BDS,
from a reputable source from an eligible source country. If the
unconditional guarantee is issued by an insurance company or
a bonding company located outside the Employer’s Country,
the issuer shall have a correspondent financial institution
located in the Employer’s Country to make it enforceable. In
the case of a bank guarantee, the Bid Security shall be
submitted either using the Bid Security Form included in
Section IV, Bidding Forms or in another substantially similar
format approved by the Employer prior to Bid submission. In
either case, the form must include the complete name of the
Bidder. The Bid Security shall be valid for twenty-eight (28)
days beyond the original validity period of the Bid, or beyond
any period of extension if requested under ITB 35.2.
36.3
Any Bid not accompanied by a substantially responsive Bid
Security shall be rejected by the Employer as non-responsive.
36.4
The Bid Security of unsuccessful Bidders shall be returned
as promptly as possible upon the Bidder is determined
disqualified or in case the Bidder pass the technical
evaluation.
36.5
The Bid Security of the successful Bidder shall be returned
as promptly as possible once the successful Bidder has signed
the Contract and furnished the required Performance Security.
36.6
The Bid Security may be forfeited:
ITB-26
Option B - Section I. Instructions to Bidders
(a)
if a Bidder withdraws its Bid during the period of Bid
validity specified by the Bidder on the Letter of
Second Stage Bid, or any extension thereto provided
by the Bidder; or
(b)
if the successful Bidder fails to:
(i) sign the Contract in accordance with ITB 56; or
(ii) furnish a Performance Security in accordance with
ITB 57.
37. Format and
Signing of Second
Stage Bid
36.7
The Bid Security of a JV shall be in the name of the JV that
submits the Bid. If the JV has not been constituted into a
legally enforceable JV at the time of Second Stage Bidding,
the Bid Security shall be in the names of all future members as
named in the letter of intent referred to in ITB 4.1 and ITB
11.1.
37.1
The Bidder shall prepare one original of the documents
comprising the Second Stage Bid as described in ITB 31 and
clearly mark it “SECOND STAGE BID - ORIGINAL” In addition,
the Bidder shall submit copies of the Second Stage Bid, in the
number specified in the BDS and clearly mark them “SECOND
STAGE BID - COPY.” In the event of any discrepancy between
the original and the copies, the original shall prevail.
37.2
The original and all copies of the Second Stage Bid shall be
typed or written in indelible ink and shall be signed by a
person duly authorized to sign on behalf of the Bidder. This
authorization shall consist of a written confirmation as
specified in the BDS and shall be attached to the Second
Stage Bid. The name and position held by each person
signing the authorization must be typed or printed below the
signature. All pages of the Second Stage Bid where entries or
amendments have been made shall be signed or initialed by
the person signing the Second Stage Bid.
37.3
In case the Bidder is a JV, the Bid shall be signed by an
authorized representative of the JV on behalf of the JV, and so
as to be legally binding on all the members as evidenced by a
power of attorney signed by their legally authorized
representatives.
37.4 Any interlineations, erasures, or overwriting shall be valid
only if they are signed or initialed by the person signing the
Second Stage Bid.
Option B - Section I. Instructions to Bidders
ITB-27
E2. Second Stage Bids: Submission and Opening
38. Submission,
Sealing and
Marking of
Second Stage
Bids
38.1
Bidders may submit their Bids by mail or by hand.
Procedures for submission, sealing and marking are as
follows:
Bidders shall enclose the original and each copy of the
Second Stage Bid, in separate sealed envelopes, duly marking
the envelopes as “SECOND STAGE BID - ORIGINAL”, and
“SECOND STAGE BID - COPY.” These envelopes containing
the original and the copies shall then be enclosed in one single
envelope. The rest of the procedure shall be in accordance
with ITB 38.2 and 38.3.
38.2
The inner and outer envelopes shall:
(a) bear the name and address of the Bidder;
(b) be addressed to the Employer in accordance with ITB
39.1;
(c) bear the specific identification of this bidding process
specified in BDS 1.1; and
(d) bear a warning not to open before the time and date for
Second Stage Bid opening.
39. Deadline for
Submission of
Second Stage
Bids
40. Late Bids
38.3
If all envelopes are not sealed and marked as required, the
Employer will assume no responsibility for the misplacement
or premature opening of the Second Stage Bid.
39.1
Second Stage Bids must be received by the Employer at the
address and no later than the date and time specified in the
Letter of Invitation for Second Stage Bids.
39.2
The Employer may, at its discretion, extend the deadline
for the submission of Second Stage Bids by amending the
Bidding Documents in accordance with ITB 8, in which case
all rights and obligations of the Employer and Bidders
previously subject to the deadline shall thereafter be subject to
the deadline as extended.
40.1
The Employer shall not consider any Second Stage Bid that
arrives after the deadline for submission of Second Stage Bids,
in accordance with ITB 39. Any Bid received by the Employer
after the deadline for submission of Second Stage Bids shall
be declared late, rejected, and returned unopened to the
Bidder.
ITB-28
41. Withdrawal,
Substitution, and
Modification of
Second Stage
Bids
Option B - Section I. Instructions to Bidders
41.1
A Bidder may withdraw, substitute, or modify its Second
Stage Bid after it has been submitted by sending a written
notice, duly signed by an authorized representative, and shall
include a copy of the authorization in accordance with ITB
37.2, (except that withdrawal notices do not require copies).
The corresponding substitution or modification of the Second
Stage Bid must accompany the respective written notice. All
notices must be:
(a) prepared and submitted in accordance with ITB 37 and
ITB 38 (except that withdrawals notices do not require
copies), and in addition, the respective envelopes shall be
clearly marked “SECOND STAGE BID - WITHDRAWAL,”
“SECOND STAGE BID - SUBSTITUTION,” “SECOND STAGE
BID - MODIFICATION;” and
(b) received by the Employer prior to the deadline prescribed
for submission of Second Stage Bids, in accordance with
ITB 39.
42. Second Stage Bid
Opening
41.2
Bids requested to be withdrawn in accordance with ITB
41.1 shall be returned unopened to the Bidders.
41.3
No Bid may be withdrawn, substituted, or modified in the
interval between the deadline for submission of Second Stage
Bids and the expiration of the period of Bid validity specified
by the Bidder on the Letter of Second Stage Bid or any
extension thereof.
42.1
Except in the cases specified in ITB 40 and ITB 41, the
Employer shall publicly open and read out in accordance with
ITB 42.5 all Second Stage Bids received by the deadline, at
the date, time and place specified in the Letter of Invitation
for Second Stage Bids, in the presence of Bidders’ designated
representatives and anyone who choose to attend.
42.2
First, envelopes marked “SECOND STAGE BID WITHDRAWAL” shall be opened and read out and the envelope
with the corresponding Bid shall not be opened, but returned
to the Bidder. No Bid withdrawal shall be permitted unless
the corresponding withdrawal notice contains a valid
authorization to request the withdrawal and is read out at Bid
opening of Second Stage Bids.
42.3 Second, outer envelopes marked “SECOND STAGE BID SUBSTITUTION” shall be opened. The inner envelopes
containing the Substitution Second Stage Bid shall be
exchanged for the corresponding envelopes being substituted,
Option B - Section I. Instructions to Bidders
ITB-29
which are to be returned to the Bidder unopened. Only the
Substitution Second Stage Bid, if any, shall be opened and
read out. No envelope shall be substituted unless the
corresponding substitution notice contains a valid
authorization to request the substitution and is read out at
opening of the Second Stage Bids.
42.4
Next, outer envelopes marked “SECOND STAGE BID MODIFICATION” shall be opened. No Second Stage Bid shall
be modified unless the corresponding modification notice
contains a valid authorization to request the modification and
is read out at the opening of Second Stage Bids. Only the
Second Stage Bids, both Original as well as Modification, are
to be opened and read out at the opening.
42.5
All other envelopes holding the Second Stage Bids shall be
opened one at a time, reading out:
(a) the name of the Bidder;
(b) whether there is a modification;
(c) the Bid Price(s), including any discounts;
(d) the presence or absence of a Bid Security; and
(e) any other details as the Employer may consider
appropriate.
Only discounts read out at Second Stage Bid opening shall be
considered for evaluation. No Bid shall be rejected at Second
Stage Bid opening except for late Bids, in accordance with
ITB 40.1.
42.6
The Employer shall prepare a record of the opening of the
Second Stage Bids that shall include, as a minimum: the name
of the Bidder and whether there is a withdrawal, substitution,
or modification; the Bid Price, per lot (contract) if applicable,
including any discount; and the presence or absence of a Bid
Security. The Bidders’ representatives who are present shall
be requested to sign the record. The omission of a Bidder’s
signature on the record shall not invalidate the contents and
effect of the record. A copy of the record shall be distributed
to all Bidders.
E3. Second Stage Bids: Evaluation and Comparison
43. Clarification of
Second Stage
43.1
To assist in the examination, evaluation, and comparison of
the Second Stage Bids, and qualification of the Bidders, the
ITB-30
Option B - Section I. Instructions to Bidders
Employer may, at its discretion, ask any Bidder for a
clarification of its Bid, giving a reasonable time for a
response. Any clarification submitted by a Bidder that is not in
response to a request by the Employer shall not be considered.
The Employer’s request for clarification and the response shall
be in writing. No change in the price or substance of the
Second Stage Bid including any voluntary increase or
decrease, shall be sought, offered, or permitted, except to
confirm the correction of arithmetic errors discovered by the
Employer in the evaluation of the Bids, in accordance with
ITB 48.1.
Bids
43.2
44. Deviations,
Reservations, and
Omissions
45. Preliminary
Examination of
Second Stage
Bids
If a Bidder does not provide clarifications of its Second
Stage Bid by the date and time set in the Employer’s request
for clarification, its Bid may be rejected.
44.1 During the evaluation of Second Stage Bids, the following
definitions apply:
(a)
“Deviation” is a departure from the requirements
specified in the Bidding Documents;
(b)
“Reservation” is the setting of limiting conditions or
withholding from complete acceptance of the
requirements specified in the Bidding Documents; and
(c)
“Omission” is the failure to submit part or all of the
information or documentation required in the Bidding
Documents.
45.1
The Employer shall examine Second Stage Bids to confirm
that all documents and information requested in ITB 31.1 have
been provided, and to determine the completeness of each
document submitted.
45.2
The Employer shall confirm that the following documents
and information have been provided in the Second Stage Bid.
If any of these documents or information is missing, the Bid
shall be rejected.
(a) Letter of Second Stage Bid;
(b) Bid Security;
(c) written confirmation of authorization to commit the
Bidder;
(d) the updated First Stage Bid; and
Option B - Section I. Instructions to Bidders
ITB-31
(e) Price Schedules.
The Employer’s determination of a Second Stage Bid’s
46. Determination of 46.1
responsiveness is to be based on the contents of the Second
Responsiveness of
Stage Bid itself, as defined in ITB 31.
Second Stage
Bids
46.2
A substantially responsive Second Stage Bid is one that
meets the requirements of the Bidding Documents and has
properly incorporated all modifications listed in the
Memorandum entitled “Changes Required Pursuant to First
Stage Evaluation”, without material deviation, reservation, or
omission. A material deviation, reservation, or omission is one
that,
(a) if accepted, would:
(i) affect in any substantial way the scope, quality, or
performance of the Plant and Installation Services
specified in the Contract; or
(ii) limit in any substantial way, inconsistent with the
Bidding Documents, the Employer’s rights or the
Bidder’s obligations under the proposed Contract;
or
(b) if rectified, would unfairly affect the competitive
position of other Bidders presenting substantially
responsive Second Stage Bids.
46.3 A Second Stage Bid containing technical or commercial
alternatives not submitted as part of the First Stage Bid will
be treated as non-responsive.
47. Nonmaterial
Nonconformities
46.4
If a Bid is not substantially responsive to the requirements
of the Bidding Documents, it shall be rejected by the
Employer and may not subsequently be made responsive by
correction of the material deviation, reservation, or omission.
47.1
Provided that a Second Stage Bid is substantially
responsive, the Employer may waive any nonconformity in the
Second Stage Bid that does not constitute a material deviation,
reservation or omission.
47.2
Provided that a Second Stage Bid is substantially
responsive, the Employer may request that the Bidder submit
the necessary information or documentation, within a
reasonable period of time, to rectify nonmaterial
nonconformities in the Second Stage Bid related to
documentation requirements. Requesting information or
ITB-32
Option B - Section I. Instructions to Bidders
documentation on such nonconformities shall not be related to
any aspect of the price of the Second Stage Bid. Failure of the
Bidder to comply with the request may result in the rejection
of its Second Stage Bid.
48. Correction of
Arithmetical
Errors
47.3
Provided that a Second Stage Bid is substantially
responsive, the Employer shall rectify quantifiable
nonmaterial nonconformities related to the Bid Price. To this
effect, the Bid Price shall be adjusted, for comparison
purposes only, to reflect the price of a missing or nonconforming item or component. The adjustment shall be made
using the method indicated in Section III, Evaluation and
Qualification Criteria.
48.1
Provided that the Second Stage Bid is substantially
responsive, the Employer shall correct arithmetical errors on
the following basis:
(a) where there are errors between the total of the amounts
given under the column for the price breakdown and the
amount given under the Total Price, the former shall
prevail and the latter will be corrected accordingly;
(b) if there is an error in a total corresponding to the
addition or subtraction of subtotals, the subtotals shall
prevail and the total shall be corrected; and
(a) if there is a discrepancy between words and figures, the
amount in words shall prevail, unless the amount
expressed in words is related to an arithmetic error, in
which case the amount in figures shall prevail subject to
(a) and (b) above.
48.2
Bidders shall be requested to accept correction of
arithmetical errors. Failure to accept the correction, in
accordance with ITB 48.1, shall result in the rejection of the
Bid.
49. Conversion to
Single Currency
49.1
For evaluation and comparison purposes, the currency(ies)
of the Bid shall be converted into a single currency as
specified in the BDS.
50. Evaluation of
Second Stage
Bids
50.1 The Employer shall use the criteria and methodologies
indicated in this Clause. No other evaluation criteria or
methodologies shall be permitted.
Technical Evaluation
50.2
The Employer will carry out a detailed evaluation of the
Option B - Section I. Instructions to Bidders
ITB-33
Second Stage Bids not previously rejected as being
substantially non-responsive, in order to determine whether
the technical aspects concerning the modifications to the
technically acceptable base or alternative Bid detailed in the
Memorandum entitled “Changes Required Pursuant to First
Stage Evaluation”, pursuant to ITB 30.1, have been properly
addressed and are substantially responsive to the requirements
set forth in the Bidding Documents.
Economic Evaluation
50.3
To evaluate a Bid, the Employer shall consider the
following:
(a) the Bid Price, excluding Provisional Sums but including
Daywork items, where priced competitively;
(b) price adjustment for correction of arithmetic errors in
accordance with ITB 48.1;
(c) price adjustment due to discounts offered in accordance
with ITB 33.7 or ITB 33.9;
(d) price adjustment due to quantifiable nonmaterial
nonconformities in accordance with ITB 47.3;
(e) converting the amount resulting from applying (a) to (d)
above, if relevant, to a single currency in accordance
with ITB 49; and
(f) the evaluation factors indicated in Section III,
Evaluation and Qualification Criteria.
50.4
If price adjustment is allowed in accordance with ITB 33.6,
the estimated effect of the price adjustment provisions of the
Conditions of Contract, applied over the period of execution
of the Contract, shall not be taken into account in Bid
evaluation.
50.5
If these Bidding Documents allow Bidders to quote
separate prices for different lots (contracts), and the award to a
single Bidder of multiple lots (contracts), the methodology to
determine the lowest evaluated price of the lot (contract)
combinations, including any discounts offered in the Letter of
Second Stage Bid, is specified in Section III, Evaluation and
Qualification Criteria.
50.6
If the Bid, which results in the lowest evaluated Bid Price,
is seriously unbalanced or front loaded in the opinion of the
Employer, the Employer may require the Bidder to produce
ITB-34
Option B - Section I. Instructions to Bidders
detailed price analyses for any or all items of the Price
Schedules, to demonstrate the internal consistency of those
prices with the methods and Price Schedules proposed. After
evaluation of the price analyses, taking into consideration the
Schedule of Payment, the Employer may require that the
amount of the Performance Security be increased at the
expense of the Bidder to a level sufficient to protect the
Employer against financial loss in the event of default of the
successful Bidder under the Contract.
51. Comparison of
Bids
51.1
The Employer shall compare the evaluated prices of all
substantially responsive Second Stage Bids in accordance with
ITB 50.3 to determine the lowest evaluated Bid.
52. Qualification of
the Bidder
52.1
The Employer shall determine to its satisfaction whether
the Bidder that is selected as having submitted the lowest
evaluated and substantially responsive Bid still meets the
qualification criteria specified in Section III, Evaluation and
Qualification Criteria.
52.2
An affirmative determination shall be a prerequisite for
award of the Contract to the Bidder. A negative determination
shall result in disqualification of the Bid, in which event the
Employer shall proceed to the next lowest evaluated Bid to
make a similar determination of that Bidder’s qualifications.
52.3
The participation of the manufacturers and Subcontractors
proposed in its Bid to be used by the lowest evaluated Bidder
should be confirmed with a letter of intent between the parties,
as needed. The capabilities of additional or different
manufacturers and Subcontractors proposed in its Bid to be
used by the lowest evaluated Bidder will also be evaluated for
acceptability in accordance with Section III, Evaluation and
Qualification Criteria. Should any additional or substitute
manufacturer or Subcontractor be determined to be
unacceptable, the Bid will not be rejected, but the Bidder will
be required to substitute an acceptable manufacturer or
Subcontractor without any change to the Bid Price. Prior to
signing the Contract, the corresponding Appendix to the
Contract Agreement shall be completed, listing the approved
manufacturers or Subcontractors for each item concerned.
The Employer reserves the right to accept or reject any Bid,
53. Employer’s Right 53.1
and to annul the bidding process and reject all Bids at any time
to Accept Any
prior to Contract award, without thereby incurring any liability
Bid, and to Reject
to Bidders. In case of annulment, all Bids submitted and
Any or All Bids
specifically, Bid Securities, shall be promptly returned to the
Option B - Section I. Instructions to Bidders
ITB-35
Bidders.
F. Award of Contract
54. Award Criteria
54.1
Subject to ITB 53.1, the Employer shall award the Contract
to the Bidder whose offer has been determined to be the
lowest evaluated Bid and is substantially responsive to the
Bidding Documents, provided further that the Bidder is
determined to be eligible and qualified to perform the Contract
satisfactorily.
55. Notification of
Award
55.1
Prior to the expiration of the period of Bid validity, the
Employer shall notify the successful Bidder, in writing, that its
Bid has been accepted. The notification letter (hereinafter and
in the Conditions of Contract and Contract Forms called the
“Letter of Acceptance”) shall specify the sum that the
Employer will pay the Contractor in consideration of the
execution and completion of the Works (hereinafter and in the
Conditions of Contract and Contract Forms called “the
Accepted Contract Amount”).
55.2
At the same time, the Employer shall also notify all other
Bidders of the results of the bidding.
55.3
After a Contract has been determined to be eligible for
financing under Japanese ODA Loans, the following
information may be made public by JICA:
(a) name of each Bidder who has submitted a Bid;
(b) Bid Prices as read out at Bid opening;
(c) name and address of the successful Bidder;
(d) name and address of the supplier (if applicable); and
(e) award date and amount of the Contract.
56. Signing of
55.4
Until a formal Contract is prepared and executed, the Letter
of Acceptance shall constitute a binding Contract.
55.5
After notification of award, unsuccessful Bidders may
request, in writing, to the Employer a debriefing seeking
explanations on the grounds on which their Bids were not
selected. The Employer shall promptly respond, in writing, to
any unsuccessful Bidders who, after the notification of award
in accordance with ITB 55.1, request a debriefing.
56.1
Promptly upon notification, the Employer shall send the
ITB-36
Option B - Section I. Instructions to Bidders
successful Bidder the Contract Agreement.
Contract
56.2 Within twenty-eight (28) days of receipt of the Contract
Agreement, the successful Bidder shall sign, date, and return
it to the Employer.
57. Performance
Security
57.1
Within twenty-eight (28) days of the receipt of the Letter of
Acceptance from the Employer, the successful Bidder shall
furnish the Performance Security in accordance with the
General Conditions of Contract, subject to ITB 50.6, using for
that purpose the Performance Security Form included in
Section IX Contract Forms. If the Performance Security
furnished by the successful Bidder is in the form of a bond, it
shall be issued by a bonding or insurance company that has
been determined by the successful Bidder to be acceptable to
the Employer. A foreign institution providing a bond shall
have a correspondent financial institution located in the
Employer’s Country.
57.2
Failure of the successful Bidder to submit the abovementioned Performance Security or sign the Contract shall
constitute sufficient grounds for the annulment of the award
and forfeiture of the Bid Security. In that event the Employer
may award the Contract to the next lowest evaluated Bidder
whose Bid is substantially responsive and is determined by the
Employer to be qualified to perform the Contract
satisfactorily.
Option B - Section II. Bid Data Sheet
Section II. Bid Data Sheet
Notes on Bid Data Sheet
Section II, Bid Data Sheet, shall be filled in by the Employer before issuance of the Bidding
Documents.
The Bid Data Sheet (BDS) contains information and provisions that are specific to a
particular bidding process. The Employer must specify in the BDS only the information that
the ITB request be specified in the BDS. All information shall be provided; no clause shall
be left blank.
To facilitate the preparation of the BDS, its clauses are numbered with the same numbers as
those of the corresponding ITB clauses.
Option B - Section II. Bid Data Sheet
BDS-1
Bid Data Sheet
A. General
ITB 1.1
The number of the Invitation for Bids is : [insert number of the Invitation
for Bids]
ITB 1.1
The Employer is: [insert name of Employer]
ITB 1.1
The name, identification and number of lot(s) (contract(s)) comprising this
ICB is: [insert name, number and identification of lot(s) (contract(s))]
ITB 2.1
The Borrower is: [insert name of Borrower]
ITB 2.1
The number of the Loan Agreement is: [insert Loan Agreement Number]
The amount of a Japanese ODA Loan is: [insert amount in Japanese Yen]
The signed date of the Loan Agreement is: [insert signed date of Loan
Agreement]
ITB 2.1
The name of the Project is: [insert name of the Project]
ITB 2.2
The applicable Guidelines for Procurement under Japanese ODA Loans are
those published in: [insert one of the following: April 2012, March 2009, or
October 1999]
ITB 3.1(c)
A list of debarred firms and individuals is available at the World Bank’s
website: www.worldbank.org/debarr
ITB 4.5
This bidding [select “is” or “is not”, as appropriate] subject to
prequalification.
B. Bidding Documents
ITB 7.1
For clarification purposes only, the Employer’s address is: [insert the
corresponding information as required below. This address may be the
same as or different from that specified under ITB 20.1 for Bid
submission.]
Attention: [insert full name of person, if applicable]
Street Address: [insert street address and number]
Floor/Room number: [insert floor and room number, if applicable]
City: [insert name of city or town]
ZIP Code: [insert postal (ZIP) code, if applicable]
Country: [insert name of country]
Telephone: [insert telephone number, including country and city codes]
BDS-2
Option B - Section II. Bid Data Sheet
Facsimile number: [insert facsimile number, including country and city
codes]
Electronic mail address: [insert email address, if applicable]
ITA 7.1
Responses to any request for clarification, if any, [select “will” or “will
not”, as appropriate] be published on the Employer’s web page indicated
below.
Web page: [Insert the Employer’s web page if responses to requests for
clarifications will be published on the Employer’s web page, otherwise
omit.]
ITB 7.4
A pre-bid meeting _____ [insert “will” and insert the date, time and place
information in the spaces provided below if a pre-bid meeting will take
place, taking into consideration that the meeting should take place no later
than four weeks before the deadline for Bid submission.Otherwise, insert
“will not” and insert “Not Applicable” in the spaces provided below for
the date, time and place] take place at the following date, time and place:
Date:
Time:
Place:
A site visit conducted by the Employer ________ [insert “will be” or “will
not be”, as appropriate] organized.
ITB 8.2
Addenda, if any, [select “will” or “will not”, as appropriate] be published
on the Employer’s web page.
ITB 10.1
The language of the Bid is: [insert one of the following: “Japanese”,
“English”, “Spanish” or “French”]
C1. First Stage Bids: Preparation
ITB 11.1 (j)
The Bidder shall submit with its First Stage Bid the following additional
documents:
[List any additional documents not already listed in ITB 11.1 that must be
submitted with the First Stage Bid. If no additional documents are to be
submitted, insert “None”.]
ITB 16.1 (b)
The period following completion of Plant and Installation Services during
which spare parts, special tools etc. shall be available, is [insert number of
years as appropriate, normally two (2) years] _____
ITB 17.4
[Insert the following only if the Employer intends to execute any specific
elements of the Works by subcontractors selected in advance (nominated
subcontractors). Otherwise delete this BDS 17.4.]
At this time the Employer intends to execute certain specific parts of the
Works by subcontractors selected in advance. [List the specific parts of the
Option B - Section II. Bid Data Sheet
BDS-3
Works and the respective nominated subcontractors.]
ITB 18.1
In addition to the original of the First Stage Bid, the number of copies is:
[insert number of copies]
ITB 18.2
The written confirmation of authorization to sign on behalf of the Bidder
shall consist of: [insert the name and description of the documentation
required to demonstrate the authority of the signatory to sign the Bid]
C2. First Stage Bids: Submission and Opening
ITB 20.1
For First Stage Bid submission purposes only, the Employer’s address is:
[This address may be the same as or different from that specified under
provision ITB 7.1 for clarifications]
Attention: [insert full name of person, if applicable]
Street Address: [insert street address and number]
Floor/Room number: [insert floor and room number, if applicable]
City: [insert name of city or town]
ZIP Code: [insert postal (ZIP) code, if applicable]
Country: [insert name of country]
The deadline for First Stage Bid submission is:
Date: [insert day, month, and year, e.g., 15 June, 2014]
Time: [insert time, and identify if a.m. or p.m. e.g., 10:30 a.m.]
[The date and time should be the same as those provided in the Invitation
for Bids, unless subsequently amended pursuant to ITB 20.2.]
ITB 23.1
The First Stage Bid opening shall take place at:
Street Address: [insert street address and number]
Floor/Room number: [insert floor and room number, if applicable]
City : [insert name of city or town]
Country: [insert name of country]
Date: [insert day, month, and year, e.g., 15 June, 2014]
Time: [insert time, and identify if a.m. or p.m. e.g., 10:30 a.m.]
[The date and time should be the same as those given for the deadline for
submission of Bids (ITB 20).]
E1. Second Stage Bid Preparation
BDS-4
Option B - Section II. Bid Data Sheet
ITB 31.1 (k)
The Bidder shall submit with its Second Stage Bid the following additional
documents:
[List any additional document not already listed in ITB 31.1 that must be
submitted with the Second Stage Bid. If no additional documents are to be
submitted, insert “None”.]
ITB 33.1
[Use one of the following options as appropriate.]
Bidders shall quote for the entire Works on a single responsibility basis.
[or]
Bidders shall quote for the following components or services on a single
responsibility basis: [insert list of components or services]
_______________________________________
[and/or]
The following components or services will be provided under the
responsibility of the Employer: [insert list of components or services]
_______________________________________
ITB33.4
[The following provision should be included and the corresponding
information inserted only if duties, taxes and other levies will be exempted,
reimbursed, or paid by the Employer on behalf of the Contractor under the
relevant laws or regulations. Otherwise delete this BDS 18.5.]
The duties, taxes and other levies indicated below shall be exempted.
[List duties, taxes and other levies to be exempted.]
The duties, taxes and other levies indicated above shall be [choose one of
the following: “exempted”, reimbursed, “paid by the Employer on behalf
of the Contractor”, as appropriate.]:
ITB 33.4
[Insert the following only if the Employer intends not to accept adding the
breakdowns of Price Schedule. Otherwise delete this BDS 18.4.]
Bidders are not allow to add the breakdowns of Price Schedules.
ITB 33.4(a)
Named place of destination is: _______________ [insert destination]
ITB 33.4(d)
Named place of final destination is: ______ [insert destination]
Option B - Section II. Bid Data Sheet
BDS-5
[Note: When the named place of destination is the project site, the
transportation costs for Schedule No. 1 items are covered under CIP and
therefore will not be stated here. This schedule will cover only for items in
Schedule No. 2. If the named place of destination is different from the site
of installation (project site), then the transport cost from the named place of
destination to project site for Schedule No. 1 shall be also included here.]
ITB 33.6
The prices quoted by the Bidder shall be: [insert “fixed” or “adjustable”].
ITB 34.1
The currency(ies) of the Bid shall be as follows:
The unit rates and prices shall be quoted by the Bidder in the Price
Schedule separately in the following currencies:
(i) for those inputs to the Works that the Bidder expects to supply from
within the Employer’s country, in [insert the name of the currency of
the Employer’s country], the name of the currency of the Employer’s
country, and further referred to as “the local currency”; and
(ii) for those inputs to the Works0 that the Bidder expects to supply from
outside the Employer’s country (referred to as “the foreign currency
requirements”), in [insert Japanese Yen and/or other international
trading currency or currencies].
ITB 35.1
The Second Stage Bid validity period shall be ______ days.
[insert number of days required for evaluation, approval and award plus
contingency]
[This period should be realistic, allowing sufficient time to evaluate the
Bids, bearing in mind the complexity of the Works and the time required
for obtaining references, clarifications, clearances, and approvals
(including the JICA’s concurrence) and for notification of the award.
Normally the validity period should not exceed 120 days.]
ITB 35.3 (a)
The Bid Price shall be adjusted by the following factor: [insert factor for
adjustment]
[The local currency portion of the Contract Price shall be adjusted by a
factor reflecting local inflation during the period of extension, and the
foreign currency portion of the Contract Price shall be adjusted by a factor
reflecting the international inflation (in the country of the foreign
currency) during the period of extension.]
BDS-6
ITB 35.3 (b)
Option B - Section II. Bid Data Sheet
The fixed portion of the Bid Price shall be adjusted by the following factor:
[insert factor for adjustment]
[The local currency portion of the fixed portion of the Contract Price shall
be adjusted by a factor reflecting local inflation during the period of
extension, and the foreign currency portion of the fixed portion of the
Contract Price shall be adjusted by a factor reflecting the international
inflation (in the country of the foreign currency) during the period of
extension.]
Note: If there is no fixed portion of the Bid Price, or the entire price is
fixed; Not Applicable.
ITB 36.1
The amount and currency of the Bid Security shall be: [insert amount and
currency of the Bid Security. The amount should be approximately 2% of
the estimated cost of the Contract.]
ITB 36.2 (d)
Other types of acceptable securities:
[Insert names of other acceptable securities. Insert “None” if no other
forms of Bid Securities besides those listed in ITB 36.2 (a) through (c) are
acceptable.]
ITB 37.1
In addition to the original of the Second Stage Bid, the number of copies
is: [insert number of copies]
ITB 37.2
The written confirmation of authorization to sign on behalf of the Bidder
shall consist of: ___________________________________________
[insert the name and description of the documentation required to
demonstrate the authority of the signatory to sign the Bid]
E3. Second Stage Bids: Evaluation and Comparison
ITB 49.1
The currency that shall be used for Bid evaluation and comparison
purposes to convert all Bid Prices expressed in various currencies into a
single currency is: [insert Japanese Yen or another single currency]
__________________________________________
The source of exchange rate shall be: [insert name of the source of
exchange rates (e.g., the Central Bank in the Employer’s Country)]
The date for the exchange rate shall be: [insert a date (day, month and
year, e.g., 15 June , 2014), not earlier than 30 days prior to, nor later than,
the date for Second Stage Bid opening specified in ITB 42.1 ]
Option B - Section III. Evaluation and Qualification Criteria - Following Prequalification
Section III. Evaluation and Qualification
Criteria
(Following Prequalification)
Notes on Evaluation and Qualification Criteria
This Section contains all the criteria that the Employer shall use to evaluate Bids
and qualify Bidders. In accordance with ITB 27, ITB 28, ITB 50 and ITB 52, no
other factors, methods or criteria shall be used. The Bidder shall provide all the
information requested in the forms included in Section IV, Bidding Forms.
Option B - Section III. Evaluation and Qualification Criteria - Following Prequalification
EQC-1
Evaluation and Qualification Criteria
(Following Prequalification)
First Stage Bids
1.
Evaluation
In addition to the criteria listed in ITB 28.1 (a) – (c) the following factors shall apply:
1.1
Personnel
The Bidder must demonstrate that it will have the personnel for the key
positions that meet the following requirements:
et the following requirements:
No.
Total Work
Experience
(years)
Position
1
Project Manager (to be
Representative under GC 4.3)
2
e.g. Chief Engineer(s)
3
e.g. Design Manager
４
e.g. Health & Safety (Accident Prevention)
2
Officer
Experience in
Similar Works
(years)
Contractor’s
1
…
Notes for the Employer
1. Chief Engineer(s) or Section Manager(s) who is(are) responsible for the major activities
should be evaluated.
2. The personnel for the key positions include an accident prevention officer, as appropriate.
Alternative candidates for key positions should not be evaluated.
Insert requirements for multiple contracts, if necessary.
The Bidder shall provide details of the proposed personnel and their
experience records in Forms PER-1 and PER-2 in Section IV, Bidding Forms.
1.2
Equipment
The Bidder must demonstrate that it has the key construction equipment and
facilities listed hereafter:
EQC-2
Option B - Section III. Evaluation and Qualification Criteria - Following Prequalification
No.
Equipment Type and Characteristics
Minimum Number
required
1
2
3
…
Notes for the Employer
1. The items listed shall be limited to major items of equipment that are crucial to the proper
and timely execution of the Contract, and items that Bidders may not readily be able to
purchase, hire, or lease in the required time frame.
2. Insert requirements for multiple contracts, if necessary.
The Bidder shall provide further details of proposed items of equipment using
Form EQU in Section IV, Bidding Forms.
1.3
Others
[Insert appropriate additional provisions, if any.]
2.
Qualification
(i)
Exchange Rate for Qualification Criteria
Wherever a Form in Section IV, Bidding Forms, requires a Bidder to state a
monetary amount, Bidders should indicate the USD equivalent using the rate of
exchange determined as follows:
(a)
For turnover or financial data required for each year - Exchange rate
prevailing on the last day of the respective calendar year.
(b)
Value of single Contract - Exchange rate prevailing on the date of the
Contract.
Exchange rates shall be taken from the publicly available source identified in
BDS 49.1 or, in case such rates are not available in the source identified above,
any other publicly available source acceptable to the Employer. Any error in
determining the exchange rates may be corrected by the Employer.
(ii)
Qualification Criteria for Multiple Contracts
[Insert the following text in case of multiple Contracts. Otherwise delete this
Clause EQC 2 (ii).
Option B - Section III. Evaluation and Qualification Criteria - Following Prequalification
EQC-3
“Criteria for qualification are the aggregate minimum requirements, or any
other reasonable requirements set forth by the Employer, for the respective lots
as specified under Financial Resources, Sub-Factors 2.2 (i) and (ii) below.”]
2.1
Update of Information
The Bidder shall continue to meet the criteria used at the time of
prequalification regarding Eligibility, Historical Contract Non-Performance
and Financial Situation.
Option B - Section III. Evaluation and Qualification Criteria - Following Prequalification
2.2
Financial Resources
Qualification Criteria
No.
2.2
EQC-4
Factor/
Sub-Factor
Financial
Resources
Requirement
(i) The Bidder shall demonstrate that it has
access to, or has available, liquid assets,
unencumbered real assets, lines of credit, and
other financial means (independent of any
contractual advance payment) sufficient to
meet the cash flow requirements estimated as
USD [insert amount in USD]1 for the subject
contract(s) net of the Bidder’s other
commitments.
Compliance Requirements
Single
Entity
Joint Venture (existing or intended)
Submission
Requirements
All Parties
Combined
Each
Member
One Member
Must meet
requirement
Must meet
requirement
Must meet
[insert
percentage]
_________
2
percent
(_____%) of
the
requirement
Must meet
[insert
percentage]
_________
3
percent
(_____%) of
the
requirement
Form FIR - 1
Must meet
requirement
Must meet
requirement
N/A
N/A
Form FIR - 1 and
Form FIR - 2
[insert requirements for multiple Contracts,
if necessary]
(ii) The Bidder shall also demonstrate, to the
satisfaction of the Employer, that it has
adequate sources of finance to meet the cash
flow requirements on works currently in
progress
and
for
future
contract
commitments.
Documentation
[insert requirements for multiple Contracts,
if necessary].
Notes for the Employer
1. Indicate the cash flow requirement for a number of months, determined as the total time needed by the Employer to pay a Contractor’s invoice, allowing for
(a) the actual time consumed for the works, from the beginning of the month invoiced, (b) the time needed by the Engineer to issue the monthly payment
certificate, (c) the time needed by the Employer to pay the amount certified, and (d) a contingency period of one month to allow for unforeseen delay. The total
period should not exceed six (6) months. The assessment of the monthly amount should be based on a straight-line projection of the estimated cash flow
requirement over the particular Contract period, neglecting the effect of any advance payment and retention monies, but including contingency allowances in
the estimated Contract cost.
EQC-5
Option A - Section III. Evaluation and Qualification Criteria - Without Prequalification
Qualification Criteria
No.
Factor/
Sub-Factor
Requirement
2. Usually not less than 25% of the requirement for each member of a JV.
3. Usually not less than 40% of the requirement for one member of a JV.
Compliance Requirements
Single
Entity
Documentation
Joint Venture (existing or intended)
All Parties
Combined
Each
Member
One Member
Submission
Requirements
EQC-6
Option A - Section III. Evaluation and Qualification Criteria - Without Prequalification
2.3
Subcontractors/Manufacturers
Subcontractors/manufacturers for major items of supply or services identified
in the prequalification documents must meet or continue to meet the minimum
criteria specified therein for each item.
Subcontractors/manufacturers for the following additional major items of
supply or services must meet the following minimum criteria, herein listed for
that item:
Item
No.
Description of Item
Minimum Criteria to be met
1
2
3
…
Failure to comply with this requirement will result in rejection of the
Subcontractor.
In the case of a Bidder who offers to supply and install major items of supply
under the Contract that the Bidder did not manufacture or otherwise produce,
the Bidder shall provide the manufacturer’s authorization, using Form MAN
provided in Section IV, Bidding Forms, showing that the Bidder has been duly
authorized by the manufacturer or producer of the related plant and equipment
or component to supply and/or install that item in the Employer’s country.
The Bidder is responsible for ensuring that the manufacturer or producer
complies with the requirements of ITB 4 and ITB 5 and meets the minimum
criteria listed above for that item.
Option B - Section III. Evaluation and Qualification Criteria - Following Prequalification
EQC-7
Second Stage Bids
1.
Evaluation
1.1
Economic Evaluation
[Any adjustments in price that result from the above procedures shall be added, for
purposes of comparative evaluation only, to arrive at an “Evaluated Bid Price.” Bid
Prices quoted by Bidders shall remain unaltered.]
1.1.1
Quantifiable nonmaterial nonconformities
[Pursuant to ITB 47.3 and ITB 50.3 (d), the cost of all quantifiable
nonmaterial nonconformities or omissions (minor omissions or missing items)
shall be evaluated. The Employer will make its own assessment of the cost of
any nonmaterial nonconformities and omissions for the purpose of ensuring
fair comparison of Bids.]
1.1.2
Other Factors
The following factors and methods will apply under ITB 50.3 (f):
(a)
Operating and Maintenance Costs
Since the operating and maintenance costs of the facilities being procured
form a major part of the life cycle cost of the facilities, these costs will be
evaluated according to the principles given hereafter, including the cost of
spare parts for the initial period of operation stated below and based on prices
furnished by each Bidder in Price Schedule Nos. 1 and 2, as well as on past
experience of the Employer or other Employers similarly placed. Such costs
shall be added to the Bid Price for evaluation.
[Use one of the two options given below – delete the inapplicable option.]
Option 1: The operating and maintenance costs factors for calculation of the
life cycle cost are:
(i) number of years for life cycle: [Insert life cycle period in years.
The period should not exceed the period before a major overhaul
of the facilities becomes necessary.] _________________
(ii) operating costs: [Insert fuel and/or other input, unit cost for
annual and total operational requirements.] _________________
(iii) maintenance costs, including the cost of spare parts for the initial
period of operation, and
EQC-8
Option B - Section III. Evaluation and Qualification Criteria - Following Prequalification
(iv) a rate of [insert rate in words and figures] percent, to be used to
discount to present value all annual future costs calculated under
(ii) and (iii) above for the period specified in (i).
or
Option 2: Reference to the methodology specified in the Specification or
elsewhere in the Bidding Documents
[Insert a reference to the methodology specified in the Specification or
elsewhere in the Bidding Documents.]
(b) Specific additional criteria
The following additional criteria will be used in the evaluation: [If applicable,
insert a list of additional criteria which may also be included as amendments
in the Invitation for Second Stage Bids.]
____________________________________________________________________________
The relevant evaluation method shall be as follows: [Insert the evaluation
method.]
____________________________________________________________________________
1.1.3
Award Criteria for Multiple Contracts (ITB 50.5)
[Insert the following text in case of multiple contracts. Otherwise delete this
EQC clause.
“Lots/Packages:
Bidders have the option to bid for any one or more lots/packages. Bids will be
evaluated lot/package-wise, taking into account discounts offered, if any, for
combined lots/packages. The Contract(s) will be awarded to the Bidder or
Bidders offering the lowest evaluated cost to the Employer for combined
lots/packages, subject to the selected Bidder(s) meeting the required
qualification criteria for lot or combination of lots/packages as the case may
be.”]
1.2
Alternative Completion Times
Alternative Completion Times, if permitted under ITB 13.2, will be evaluated as
follows: [Insert a methodology of evaluation of Alternative Completion Time(s) for
the whole part of the Works and/or Sections (if any)]
Option B - Section III. Evaluation and Qualification Criteria - Following Prequalification
EQC-9
_______________________________________________________________________________
Option B - Section III. Evaluation and Qualification Criteria - Without Prequalification
Section III. Evaluation and Qualification
Criteria
(Without Prequalification)
Notes on Evaluation and Qualification Criteria
This Section contains all the criteria that the Employer shall use to evaluate Bids
and qualify Bidders. In accordance with ITB 27, ITB 28, ITB 50 and ITB 52, no
other factors, methods or criteria shall be used. The Bidder shall provide all the
information requested in the forms included in Section IV, Bidding Forms.
The “Notes for the Bidder” in this Section III, Evaluation and Qualification Criteria
(Without Prequalification), shall be included in the actual Bidding Documents,
prepared by the Employer.
Option B - Section III. Evaluation and Qualification Criteria - Without Prequalification
EQC-1
Evaluation and Qualification Criteria
(Without Prequalification)
First Stage Bids
1.
Evaluation
In addition to the criteria listed in ITB 28.1 (a) – (c) the following factors shall apply:
1.1
Personnel
The Bidder must demonstrate that it will have the personnel for the key positions
that meet the following requirements:
No.
Total Work
Experience
(years)
Position
1
Project Manager (to be
Representative under GC 4.3)
2
e.g. Chief Engineer(s)
3
e.g. Design Manager
４
e.g. Health & Safety (Accident Prevention)
2
Officer
Experience in
Similar Works
(years)
Contractor’s
1
…
Notes for the Employer
1. Chief Engineer(s) or Section Manager(s) who is(are) responsible for the major activities
should be evaluated.
2. The personnel for the key positions include an accident prevention officer, as appropriate.
Alternative candidates for key positions should not be evaluated.
Insert requirements for multiple contracts, if necessary.
The Bidder shall provide details of the proposed personnel and their experience
records in Forms PER-1 and PER-2 in Section IV, Bidding Forms.
1.2
Equipment
The Bidder must demonstrate that it has the key construction equipment and
facilities listed hereafter:
No.
Equipment Type and Characteristics
Minimum Number
required
EQC-2
Option B - Section III. Evaluation and Qualification Criteria - Without Prequalification
1
2
3
…
Notes for the Employer
1. The items listed shall be limited to major items of equipment that are crucial to the proper
and timely execution of the Contract, and items that Bidders may not readily be able to
purchase, hire, or lease in the required time frame.
2. Insert requirements for multiple contracts, if necessary.
The Bidder shall provide further details of proposed items of equipment using
Form EQU in Section IV, Bidding Forms.
1.3
Others
[Insert appropriate additional provisions, if any.]
＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿＿
2.
Qualification
(i)
Exchange Rate for Qualification Criteria
Wherever a Form in Section IV, Bidding Forms, requires a Bidder to state a
monetary amount, Bidders should indicate the USD equivalent using the rate of
exchange determined as follows:
(a)
For turnover or financial data required for each year - Exchange rate
prevailing on the last day of the respective calendar year.
(b)
Value of single Contract - Exchange rate prevailing on the date of the
Contract.
Exchange rates shall be taken from the publicly available source identified in BDS
49.1 or, in case such rates are not available in the source identified above, any other
publicly available source acceptable to the Employer. Any error in determining the
exchange rates may be corrected by the Employer.
(ii)
Qualification Criteria for Multiple Contracts
[Insert the following text in case of multiple Contracts. Otherwise delete this Clause
EQC 2 (ii).
“Criteria for qualification are the aggregate minimum requirements, or any other
reasonable requirements set forth by the Employer, for the respective lots as
Option B - Section III. Evaluation and Qualification Criteria - Without Prequalification
EQC-3
specified under Financial Situation and Experience, Sub-Factors 2.3.2, 2.3.3 (i),
2.3.3 (ii), 2.4.2 (a) and 2.4.2 (b) below.”]
EQC-4
Option B - Section III. Evaluation and Qualification Criteria - Without Prequalification
Eligibility and Qualification Criteria
Compliance Requirements
Documentation
Joint Venture (existing or intended)
No.
Factor/
Sub-Factor
Requirement
Single
Entity
All Parties
Combined
Each
Member
One Member
Submission
Requirements
2.1 Eligibility
2.1.1
Nationality
Nationality in accordance
with ITB 4.3.
Must meet
requirement
N/A
Must meet
requirement
N/A
Form ELI –1.1 and 1.2,
with attachments
2.1.2
Conflict of
Interest
No conflicts of interests as
described in ITB 4.2.
Must meet
requirement
N/A
Must meet
requirement
N/A
Letter of Bid
2.1.3
JICA
Ineligibility
Not having been declared
ineligible by JICA as
described in, ITB 4.4.
Must meet
requirement
N/A
Must meet
requirement
N/A
Letter of Bid
Form ACK
Option B - Section III. Evaluation and Qualification Criteria - Without Prequalification
Eligibility and Qualification Criteria
No.
Factor/
Sub-Factor
Requirement
EQC-5
Compliance Requirements
Single
Entity
Documentation
Joint Venture (existing or intended)
All Parties
Combined
Each
Member
One Member
Submission
Requirements
2.2 Historical Contract Non-Performance
2.2.1
2.2.2
2.2.3
History of nonperforming
Contracts
Pending
Litigation
Litigation
History
Non-performance of a contract(i)
did not occur as a result of
contractor’s default since 1st
January [insert year]1
Must meet
requirement(ii)
N/A
Must meet
requirement(ii)
N/A
Form CON
All pending litigation shall in total not
represent more than ______________
percent (___ %) [insert percentage
figure]2 of the Bidder’s net worth and
shall be treated as resolved against the
Bidder.
Must meet
requirement(ii)
N/A
Must meet
requirement(ii)
N/A
Form CON
No consistent history of court/arbitral
award decisions3 against the Bidder(iii)
since 1st January [insert year] 4
Must meet
requirement(ii)
N/A
Must meet
requirement(ii)
N/A
Form CON
Notes for the Bidder
(i) Non-performance, as decided by the Employer, shall include all contracts
(a) where non-performance was not challenged by the Contractor, including through referral to the dispute resolution mechanism under the respective
Contract, and
(b) that were so challenged but fully settled against the Contractor.
Non-performance shall not include Contracts where Employers decision was overruled by the dispute resolution mechanism. Non-performance must be based
on all information on fully settled disputes or litigation, i.e. dispute or litigation that has been resolved in accordance with the dispute resolution mechanism
under the respective Contract and where all appeal instances available to the Applicant have been exhausted.
(ii) This requirement also applies to Contracts executed by the Bidder as a JV member.
(iii) The Bidder shall provide accurate information on the related Bidding Form about any litigation or arbitration resulting from Contracts completed or ongoing
under its execution over the last five (5) years. A consistent history of awards against the Bidder or any member of a joint venture may result in rejection of the
EQC-6
Option B - Section III. Evaluation and Qualification Criteria - Without Prequalification
Eligibility and Qualification Criteria
No.
Factor/
Sub-Factor
Requirement
Compliance Requirements
Single
Entity
Documentation
Joint Venture (existing or intended)
All Parties
Combined
Each
Member
One Member
Submission
Requirements
2.2 Historical Contract Non-Performance
Bid.
Notes for the Employer
1. Year should usually be one (1) or two (2) years prior to the Bid submission deadline.
2. The percentage should be normally within the range of 50% to 100% of a Bidder’s net worth.
3. The criterion for rejection should be that of numerous arbitral awards or court decisions against the Bidder, taking the number and amount of Contracts
executed. As an indicative example, the occurrence of one (1) or two (2) adverse cases over five (5) years for a Contractor handling, on average, ten (10)
Contracts simultaneously, should not be a cause for rejection. If dispute resolution is found relatively frequently in the business of the Bidder, it may indicate
an attitude of the management of the firm that could be dangerous for the Employer if the Bidder were awarded the Contract, and further investigation with
previous Employers may be warranted.
4. Year should usually be five (5) years prior to the Bid submission deadline.
Option B - Section III. Evaluation and Qualification Criteria - Without Prequalification
Eligibility and Qualification Criteria
No.
Compliance Requirements
Requirement
Factor/
Sub-Factor
EQC-7
Single
Entity
Documentation
Joint Venture (existing or intended)
Submission
Requirements
All Parties
Combined
Each
Member
One Member
N/A
Must meet
requirement
N/A
Form FIN - 1 with
attachments
Must meet
requirement
Must meet
[insert
percentage]
________
6
percent
(_____%) of
the
requirement
Must meet
[insert
percentage]
_________
7
percent
(_____%) of
the
requirement
Form FIN - 2
2.3 Financial Situation
2.3.1
2.3.2
Financial
Performance
Average
Annual
Turnover
The audited balance sheets or if
not required by the law of the
Bidder’s country, other financial
statements acceptable to the
Employer, for the last [insert
number of years]____ years1
shall be submitted and must
demonstrate
the
current
soundness of the Bidder’s
financial position and its
prospective
long
term
profitability .
As the minimum requirement, an
Bidder’s net worth calculated as the
difference between total assets and
total liabilities should be positive2.
Minimum average annual turnover of
[insert
amount
in
3
USD] __________________,
calculated as total certified payments
received for contracts in progress
and/or completed, within the last
4
[insert number of years] ______ years
divided by [insert number of years]
5
_______ years .
[insert requirements for
Contracts, if necessary].
multiple
Must meet
requirement
Must meet
requirement
EQC-8
Option B - Section III. Evaluation and Qualification Criteria - Without Prequalification
Eligibility and Qualification Criteria
No.
Compliance Requirements
Requirement
Factor/
Sub-Factor
Single
Entity
Documentation
Joint Venture (existing or intended)
Submission
Requirements
All Parties
Combined
Each
Member
One Member
Must meet
requirement
Must meet
requirement
Must meet
[insert
percentage]
_________
6
percent
(_____%) of
the
requirement
Must meet
[insert
percentage]
_________
7
percent
(_____%) of
the
requirement
Form FIR - 1
Must meet
requirement
Must meet
requirement
N/A
N/A
Form FIR – 1 and
Form FIR - 2
2.3 Financial Situation
2.3.3
Financial
Resources
(i) The Bidder shall demonstrate that it
has access to, or has available, liquid
assets, unencumbered real assets, lines
of credit, and other financial means
(independent of any contractual
advance payment), sufficient to meet
the cash flow requirements estimated
8
as USD [insert amount in USD] for
the subject contract(s) net of the
Bidder’s other commitments.
[insert requirements for
Contracts, if necessary]
multiple
(ii) The Bidder shall also demonstrate,
to the satisfaction of the Employer, that
it has adequate sources of finance to
meet the cash flow requirements on
works currently in progress and for
future contract commitments.
[insert requirements for
Contracts, if necessary]
multiple
Notes for the Employer
1. Time period usually specified is five (5) years; it may be reduced to three (3) years minimum (in agreement with JICA) under special country circumstances,
such as to provide opportunity for a newly privatized industry with limited period of existence, but with suitable experience, etc. Firms owned by individuals
and partnerships may not be required to maintain audited balance sheets by the laws of their countries of origin; in such cases, the Employer may relax the
audit requirement, but should request other acceptable financial statements.
Option B - Section III. Evaluation and Qualification Criteria - Without Prequalification
Eligibility and Qualification Criteria
No.
Factor/
Sub-Factor
Requirement
EQC-9
Compliance Requirements
Single
Entity
Documentation
Joint Venture (existing or intended)
All Parties
Combined
Each
Member
Submission
Requirements
One Member
2.3 Financial Situation
2. The financial information provided by an Bidder should be reviewed in its entirety to allow a truly informed judgment, and the pass-fail decision on the
financial position of the Applicant should be given on this basis. Any abnormal features which may lead to financial problems should alert the Employer to
seek expert professional advice for further review and interpretation.
3. The amount stated should normally not be less than twice the estimated annual turnover in the proposed Contract (based on a straight-line projection of the
Employer’s estimated cost, including contingencies, over the Contract duration). The multiplier of 2 may be reduced for very large Contracts but should not be
less than 1.5.
4. The time period is normally five (5) years or more, but may be reduced to not less than three (3) years (in agreement with JICA) under special country
circumstances, such as to provide opportunities for a newly privatized industry with only a short record of experience, etc.
5. Same number of years as in 4. above.
6. Usually not less than 25% of the requirement for each member of a JV.
7. Usually not less than 40% of the requirement for one member of a JV.
8. Indicate the cash flow requirement for a number of months, determined as the total time needed by the Employer to pay a Contractor’s invoice, allowing for
(a) the actual time consumed for the works, from the beginning of the month invoiced, (b) the time needed by the Project Manager to issue the monthly
payment certificate, (c) the time needed by the Employer to pay the amount certified, and (d) a contingency period of one month to allow for unforeseen
delays. The total period should not exceed six (6) months. The assessment of the monthly amount should be based on a straight-line projection of the estimated
cash flow requirement over the particular Contract period, neglecting the effect of any advance payment and retention monies, but including contingency
allowances in the estimated Contract cost.
EQC-10
Option B - Section III. Evaluation and Qualification Criteria - Without Prequalification
Eligibility and Qualification Criteria
No.
Factor/
Sub-Factor
Compliance Requirements
Single
Entity
Requirement
Documentation
Joint Venture (existing or intended)
One Member
Submission
Requirements
All Parties
Combined
Each
Member
Must meet
requirement
N/A
Must meet
requirement
N/A
Form EXP- 1
Must meet
requirement
Must meet
requirements(v)
N/A
N/A
Form EXP - 2(a)
Must meet
requirements
(can be a
specialist
Subcontractor)
Must meet
requirements
(can be a
specialist
Subcontractor)
N/A
N/A
Form EXP - 2(b)
2.4 Experience
2.4.1
2.4.2
(a)
General
Experience
Specific
Experience
Experience under contracts in the role of
prime contractor (single entity or JV
member) Subcontractor, or management
contractor(i) for at least the last [insert
number of years]________
years1
st
starting 1 January [insert year]____.
A minimum number of [insert number of
contracts]2 similar(ii) contracts that have
been satisfactorily and substantially(iii)
completed as a prime contractor (single
entity or JV member)(iv)
between 1st
3
January [insert year] and the Bid
submission deadline.
[insert requirements
Contracts, if necessary]
2.4.2
(b)
Specific
Experience
for
multiple
For the above or other contracts
completed and under implementation as
prime contractor (single entity or JV
member), management contractor or
Subcontractor(vi) between 1st January
[insert year]4 and the Bid submission
deadline, a minimum experience in the
following key activities successfully
completed [list activities, as applicable]
[insert requirements for multiple
Contracts, if necessary] (vii)
Option B - Section III. Evaluation and Qualification Criteria - Without Prequalification
Eligibility and Qualification Criteria
No.
Factor/
Sub-Factor
Requirement
EQC-11
Compliance Requirements
Single
Entity
Documentation
Joint Venture (existing or intended)
All Parties
Combined
Each
Member
One Member
Submission
Requirements
2.4 Experience
Notes for the Bidder
(i) A management contractor is a firm which takes on the role of contract management as a “general” contractor of sort could do. It does not normally perform
directly the work(s) associated with the Contract. Rather, it manages the work of other (sub) contractors while bearing full responsibility and risk for price,
quality, and timely performance of the contract.
(ii) The similarity shall be based on the physical size, complexity, methods/technology and/or other characteristics described in Section VI, Employer’s
Requirements. Summation of number of small value contracts (less than the value specified under requirement) to meet the overall requirement will not be
accepted.
(iii) Substantial completion shall be based on 80% or more works completed under the Contract.
(iv) For Contracts under which the Bidder participated as a JV member, only the Bidder’s share, by value, shall be considered to meet this requirement.
(v) In case of a JV, the value of Contracts completed by its members shall not be aggregated to determine whether the requirement of the minimum value of a
single Contract has been met. Instead, each Contract performed by each member shall satisfy the minimum value of a single Contract as required for single
entity. In determining whether the JV meets the requirement of total number of Contracts, only the number of Contracts completed by all members each of
value equal or more than the minimum value required shall be aggregated.
(vi) For Contracts under which the Bidder participated as a JV member or Subcontractor, only the Bidder’s share shall be counted to meet this requirement.
(vii) The minimum experience requirement for multiple Contracts will be the sum of the minimum requirements for respective individual Contracts.
Notes for the Employer
1.
The time period is normally five (5) years or more, but may be reduced to not less than three (3) years (in agreement with JICA) under special country
circumstances, such as to provide opportunities for a newly privatized industry with only a short record of experience.
2.
The range of contract numbers should be one (1) to three (3), depending on the size, value, nature and complexity of the subject Contract, the exposure of the
Employer to risk of Contractor default, country conditions and history of similar works constructed in the past.
EQC-12
Option B - Section III. Evaluation and Qualification Criteria - Without Prequalification
Eligibility and Qualification Criteria
No.
Factor/
Sub-Factor
Requirement
Compliance Requirements
Single
Entity
Documentation
Joint Venture (existing or intended)
All Parties
Combined
Each
Member
2.4 Experience
3.
The time range is normally five (5) years, and may be extended up to a period of ten (10) years for large-scale projects.
4.
Same as that stipulated in 3 above.
One Member
Submission
Requirements
Option B - Section III. Evaluation and Qualification Criteria - Without Prequalification
2.5
EQC-13
Subcontractors/Manufacturers
Subcontractors/manufacturers for the following major items of supply or services must
meet the following minimum criteria, herein listed for that item:
Item
No.
Description of Item
Minimum Criteria to be met
1
2
3
4
Failure to comply with this requirement will result in rejection of the Subcontractor.
In the case of a Bidder who offers to supply and install major items of supply under the
Contract that the Bidder did not manufacture or otherwise produce, the Bidder shall
provide the manufacturer’s authorization, using Form MAN provided in Section IV,
Bidding Forms, showing that the Bidder has been duly authorized by the manufacturer or
producer of the related plant and equipment or component to supply and install that item
in the Employer’s country. The Bidder is responsible for ensuring that the manufacturer or
producer complies with the requirements of ITB 4 and ITB 5 and meets the minimum
criteria listed above for that item.
Second Stage Bids
1.
Evaluation
1.1
Economic Evaluation
[Any adjustments in price that result from the procedures outlined below shall be added,
for purposes of comparative evaluation only, to arrive at an “Evaluated Bid Price.” Bid
Prices quoted by Bidders shall remain unaltered.]
1.1.1
Quantifiable nonmaterial nonconformities
[Pursuant to ITB 47.3 and ITB 50.3 (d), the cost of all quantifiable nonmaterial
nonconformities or omissions (minor omissions or missing items) shall be
evaluated. The Employer will make its own assessment of the cost of any
nonmaterial nonconformities and omissions for the purpose of ensuring fair
comparison of Bids.]
1.1.2
Other Factors
The following factors and methods will apply under ITB 50.3(f):
EQC-14
Option B - Section III. Evaluation and Qualification Criteria - Without Prequalification
(a)
Operating and Maintenance Costs
Since the operating and maintenance costs of the facilities being procured form a
major part of the life cycle cost of the facilities, these costs will be evaluated
according to the principles given hereafter, including the cost of spare parts for the
initial period of operation stated below and based on prices furnished by each
Bidder in Price Schedule Nos. 1 and 2, as well as on past experience of the
Employer or other Employers similarly placed. Such costs shall be added to the
Bid Price for evaluation.
[Use one of the two options given below – delete the inapplicable option.]
Option 1: The operating and maintenance costs factors for calculation of the life
cycle cost are:
(i) number of years for life cycle [Insert life cycle period in years. The
period should not exceed the period before a major overhaul of the
facilities becomes necessary.] ______________________________________
(ii) annual operating costs [Insert fuel and/or other input, unit cost for
annual and total operational
requirements.]________________________________,
(iii) annual maintenance costs, including the cost of spare parts for the
initial period of operation, and
(iv) a rate of [insert rate in words and figures] percent, to be used to
discount to present value all annual future costs calculated under (ii)
and (iii) above for the period specified in (i).
or
Option 2: Reference to the methodology specified in the Specification or
elsewhere in the Bidding Documents
[Insert a reference to the methodology specified in the Specification or
elsewhere in the Bidding Documents.]
Specific additional criteria
The following additional criteria will be used in the evaluation: [If applicable,
insert a list of additional criteria which may also be included as amendments in
the Invitation for Second Stage Bids.]
_______________________________________________________________________________
The relevant evaluation method shall be as follows: [Insert the evaluation method.]
__________________________________________________________________
Option B - Section III. Evaluation and Qualification Criteria - Without Prequalification
1.1.3
EQC-15
Alternative Completion Times
Alternative Completion Times, if permitted under ITB 13.2, will be evaluated as
follows: [Insert a methodology of evaluation of Alternative Completion Time(s)
for the whole part of the Works and/or Sections (if any)]
1.1.4
Award Criteria for Multiple Contracts (ITB 50.5)
[Insert the following text in case of multiple contracts. Otherwise delete this EQC
clause.
“Lots/Packages:
Bidders have the option to bid for any one or more lots/packages. Bids will be
evaluated lot/package-wise, taking into account discounts offered, if any, for
combined lots/packages. The Contract(s) will be awarded to the Bidder or Bidders
offering the lowest evaluated cost to the Employer for combined lots/packages,
subject to the selected Bidder(s) meeting the required qualification criteria for lot
or combination of lots/packages as the case may be.”]
Section IV. Bidding Forms
Section IV. Bidding Forms
Notes on Bidding Forms
The Employer shall include in the Bidding Documents all Bidding Forms that the Bidder
shall fill out and include in its Bid. As specified in this section, these Forms are the Letter of
Technical Bid, the Letter of Price Bid for Single-Stage Bidding, the Letter of First Stage Bid
and the Letter of Second Stage Bid for Two-Stage Bidding, Price Schedules, Technical
Proposal, Bid Security, and Bidder’s Qualification Information. For consistency with
Condition of Contract, Price Schedules, Technical Proposal, Bid Security and Bidder’s
Qualification Information will be included in “Schedules” as specified in GC 1.1.1.6 unless
otherwise specified in the Particular Condtions.
Section IV. Bidding Forms
BF-1
Table of Forms
Single-Stage Bidding ............................................................................................................... 3
Letter of Technical Bid ..................................................................................................... 3
Letter of Price Bid ............................................................................................................. 5
Two-Stage Bidding .................................................................................................................. 7
Letter of First Stage Bid .................................................................................................... 7
Letter of Second Stage Bid ............................................................................................... 9
Schedule of Adjustment ........................................................................................................ 11
Price Schedules ...................................................................................................................... 13
Schedule No. 1. General Items ...................................................................................... 19
Schedule No. 2. Design .................................................................................................. 21
Schedule No. 3. Fabrication & Transportation .............................................................. 22
Schedule No. 4. On-Site Construction, Installation and Testing ................................... 23
Schedule No. 5. Training ............................................................................................... 26
Schedule No. 6. Spare Parts ........................................................................................... 27
Schedule No. 7. Miscellaneous Work ............................................................................ 28
Schedule No. 8. Daywork Summary ............................................................................. 29
Schedule No. 9. Summary of Specified Provisional Sums ............................................ 30
Grand Summary .............................................................................................................. 31
Schedule of Payment....................................................................................................... 32
Technical Proposal ............................................................................................................... 33
Site Organization ............................................................................................................ 34
Method Statement ........................................................................................................... 35
Mobilization Schedule .................................................................................................... 36
Construction Schedule .................................................................................................... 37
Preliminary Design ......................................................................................................... 38
Safety Plan ...................................................................................................................... 39
Form SoG: Schedule of Guarantee ................................................................................. 40
Form PER -1: Proposed Personnel ................................................................................. 41
Form PER -2: Resume of Proposed Personnel. .............................................................. 42
BF-2
Section IV. Bidding Forms
Form EQU:Equipment. ....................................................................................................44
Form SUB: Proposed Subcontractor for Major Items of Plant and Instalation Services.45
Form MAN:Manfacture's Authorization. ........................................................................46
Form SPA:Spare Parts. ....................................................................................................47
Others - Commercial or contractual aspects of the Bidding Documents that the Bidder
would like to discuss with the Employer during clarifications. ...............................48
Bidder’s Qualification ...........................................................................................................49
Form ELI-1:Bidder Information. .....................................................................................51
Form ELI - 2: Bidder’s Party Information. ......................................................................52
Form CON: Historical Contract Non-Performance. ........................................................53
Form FIN - 1: Financial Situation....................................................................................56
Form FIN - 2: Average Annual Turnover. .......................................................................58
Form FIR - 1: Financial Resources. .................................................................................59
Form FIR - 2: Current Contract Commitments. ..............................................................60
Form EXP - 1: General Construction Experience............................................................61
Form EXP - 2(a): Specific Experience. ...........................................................................62
Form 2(b): Experience in Key Activities. ........................................................................64
Form ACK Acknowledgement of Compliance with the Guidelines for Procurement
under Japanese ODA Loans .................................................................................................66
Form of Bid Security (Bank Guarantee) .............................................................................68
Form of Bid Security (Bid Bond)..........................................................................................70
Section IV. Bidding Forms
BF-3
Single-Stage Bidding
Letter of Technical Bid
Date: [insert date of Bid submission]
Loan Agreement No.: [insert number]
IFB No.: [insert number]
Alternative No.: [insert identification
No. if this is a Bid for an alternative]
To: [insert full name of Employer],
We, the undersigned, declare that:
(a) We have examined and have no reservations to the Bidding Documents, including
Addenda issued in accordance with Instructions to Bidders (ITB 8): [insert the number
and issuing date of each Addendum];
(b) We, including any Subcontractors/ manufacturers, for any part of the Contract, meet the
eligibility requirements in accordance with ITB 4 and ITB 5;
(c) We, including any Subcontractors/ manufacturers, for any part of the Contract, have no
conflict of interest in accordance with ITB 4;
(d) We offer to [insert the services that apply, i.e., design, manufacture, test, deliver, install,
precommission and commission], in conformity with the Bidding Documents, the
following Works: [insert a brief description of the Works];
(e) Our Bid shall be valid for a period of [specify the number of calendar days] days from
the date fixed for the Bid submission deadline in accordance with the Bidding
Documents, and it shall remain binding upon us and may be accepted at any time before
the expiration of that period;
(f) We are not participating, as a Bidder or as a Subcontractor/ manufacturers, in more than
one Bid in this bidding process in accordance with ITB 4.2 (c), other than alternative
Bids submitted in accordance with ITB 13; and
(g) We hereby certify that we have taken steps to ensure that no person acting for us or on
our behalf will engage in any type of fraud and corruption.
Name of the Bidder*[insert complete name of the Bidder]
BF-4
Section IV. Bidding Forms
Name of the person duly authorized to sign the Bid on behalf of the Bidder** [insert
complete name of person duly authorized to sign the Bid]
Title of the person signing the Bid [insert complete title of the person signing the Bid]
Signature of the person named above [insert signature of person whose name and capacity
are shown above]
Date signed [insert date of signing] day of [insert month], [insert year]
*: In the case of the Bid submitted by a Joint Venture specify the name of the Joint Venture
as Bidder
**: Person signing the Bid shall have the power of attorney given by the Bidder to be
attached with the Bid.
Section IV. Bidding Forms
BF-5
Single-Stage Bidding
Letter of Price Bid
Date: [insert date of Bid submission]
Loan Agreement No.: [insert number]
IFB No.: [insert number]
Alternative No.: [insert identification
No. if this is a Bid for an alternative]
To: [insert full name of Employer],
We, the undersigned, declare that:
(a) We have examined and have no reservations to the Bidding Documents, including
Addenda issued in accordance with Instructions to Bidders (ITB 8): [insert the number
and issuing date of each Addendum];
(b) We offer to [insert the services that apply, i.e., design, manufacture, test, deliver, install,
precommission and commission], in conformity with the Bidding Documents, the
following Works: [insert a brief description of the Works];
(c) The total price of our Bid, excluding any discounts offered in item (d) below is:
In case of only one lot, total price of the Bid [insert the total price of the Bid in words
and figures, indicating the various amounts and the respective currencies]
[In case of multiple lots, insert the total price of each lot]
[In case of multiple lots, insert the total price of all lots (sum of all lots)];
(d) The discounts offered and the methodology for their application are:
The discounts offered are: [specify in detail each discount offered]
The exact method of calculations to determine the net price after application of
discounts is shown below: [specify in detail the method that shall be used to apply the
discounts];
(e) Our Bid shall be valid for a period of [specify the number of calendar days] days from
the date fixed for the Bid submission deadline in accordance with the Bidding
Documents, and it shall remain binding upon us and may be accepted at any time before
the expiration of that period;
BF-6
Section IV. Bidding Forms
(f) If our Bid is accepted, we commit to obtain a Performance Security in accordance with
the Bidding Documents;
(g) We understand that this Bid, together with your written acceptance thereof included in
your Letter of Acceptance, shall constitute a binding Contract between us, until a formal
Contract is prepared and executed; and
(h) We understand that you are not bound to accept the lowest evaluated Bid or any other
Bid that you may receive.
Name of the Bidder*[insert complete name of the Bidder]
Name of the person duly authorized to sign the Bid on behalf of the Bidder** [insert
complete name of person duly authorized to sign the Bid]
Title of the person signing the Bid [insert complete title of the person signing the Bid]
Signature of the person named above [insert signature of person whose name and capacity
are shown above]
Date signed [insert date of signing] day of [insert month], [insert year]
*: In the case of the Bid submitted by a Joint Venture specify the name of the Joint Venture
as Bidder
**: Person signing the Bid shall have the power of attorney given by the Bidder to be
attached with the Bid.
Section IV. Bidding Forms
BF-7
Two-Stage Bidding
Letter of First Stage Bid
Date: [insert date of Bid submission]
Loan Agreement No.: [insert number]
IFB No.: [insert number]
Alternative No.: [insert identification No.
if this is a Bid for an alternative]
To: [insert full name of Employer],
We, the undersigned, declare that:
(a)
We have examined and have no reservations to the Bidding Documents, including
Addenda issued in accordance with Instructions to Bidders (ITB 8): [insert the number
and issuing date of each Addendum];
(b)
We, including any Subcontractors/ manufacturers, for any part of the Contract, meet
the eligibility requirements in accordance with ITB 4;
(c)
We, including any Subcontractors/ manufacturers, for any part of the Contract, have no
conflict of interest in accordance with ITB 4;
(d)
We offer to [insert the services that apply, i.e., design, manufacture, test, deliver,
install, precommission and commission], in conformity with the Bidding Documents,
the following Works: [insert a brief description of the Works];
(e)
We are not participating, as a Bidder or as a Subcontractor/ manufacturers, in more
than one Bid in this bidding process in accordance with ITB 4.2 (c), other than
alternative Bids submitted in accordance with ITB 13;
(f)
We further undertake, if invited to do so by you, and at our own cost, to attend a
clarification meeting at a place of your choice, for the purpose of reviewing our First
Stage Bid and duly noting all amendments and additions thereto, and noting omissions
therefrom that you may require; and
We further undertake, upon receiving your written invitation, to proceed with the
preparation of our Second Stage Bid, updating our First Stage Bid in accordance with
the requirements from the Memorandum of the clarification meeting, and completing
our Second Stage Bid for supplying the Works.
(g)
BF-8
Section IV. Bidding Forms
Name of the Bidder*[insert complete name of the Bidder]
Name of the person duly authorized to sign the Bid on behalf of the Bidder** [insert
complete name of person duly authorized to sign the Bid]
Title of the person signing the Bid [insert complete title of the person signing the Bid]
Signature of the person named above [insert signature of person whose name and capacity
are shown above]
Date signed [insert date of signing] day of [insert month], [insert year]
*: In the case of the Bid submitted by a Joint Venture specify the name of the Joint Venture
as Bidder
**: Person signing the Bid shall have the power of attorney given by the Bidder to be
attached with the Bid.
Section IV. Bidding Forms
BF-9
Two-Stage Bidding
Letter of Second Stage Bid
Date: [insert date of Bid submission]
Loan Agreement No.: [insert number]
IFB No.: [insert number]
To: [insert full name of Employer],
We, the undersigned, declare that:
(a) We have examined and have no reservations to the Bidding Documents, including
Addenda issued in accordance with Instructions to Bidders (ITB 8): [insert the number
and issuing date of each Addendum], and your requirements incorporated in the
Memorandum of the clarification meeting held between us on [insert date], and
amendments issued in accordance with ITB 30.1 (a): [insert the number and issuing date
of each amendments, if any];
(b) We, including any Subcontractors/ manufacturers, for any part of the Contract, meet the
eligibility requirements in accordance with ITB 4 and ITB 5;
(c) We, including any Subcontractors/ manufacturers, for any part of the Contract, have no
conflict of interest in accordance with ITB 4;
(d) We offer to [insert the services that apply, i.e., design, manufacture, test, deliver, install,
precommission and commission], in conformity with the Bidding Documents, the
Memorandum and the amendments of the Bidding Documents pursuant First Stage
Evaluation, the following Works: [insert a brief description of the Works];
(e) The price of our Bid, excluding any discounts offered in item (d) below is:
In case of only one lot, total price of the Bid [insert the total price of the Bid in words
and figures, indicating the various amounts and the respective currencies]
[In case of multiple lots, insert the total price of each lot]
[In case of multiple lots, insert the total price of all lots (sum of all lots)];
(f) The discounts offered and the methodology for their application are:
The discounts offered are: [specify in detail each discount offered]
BF-10
Section IV. Bidding Forms
The exact method of calculations to determine the net price after application of
discounts is shown below: [specify in detail the method that shall be used to apply the
discounts];
(g) Our Bid shall be valid for a period of [specify the number of calendar days] days from
the date fixed for the submission deadline for the Second Stage Bids as stipulated in the
Letter of Invitation for Second Stage Bids, and it shall remain binding upon us and may
be accepted at any time before the expiration of that period;
(h) If our Bid is accepted, we commit to obtain a Performance Security in accordance with
the Bidding Documents;
(i) We are not participating, as a Bidder or as a Subcontractor/ manufacturers, in more than
one Bid in this bidding process in accordance with ITB 4.2 (c);
(j) We understand that this Bid, together with your written acceptance thereof included in
your Letter of Acceptance, shall constitute a binding Contract between us, until a formal
Contract is prepared and executed; and
(k) We understand that you are not bound to accept the lowest evaluated Bid or any other
Bid that you may receive.
(l) We hereby certify that we have taken steps to ensure that no person acting for us or on
our behalf will engage in any type of fraud and corruption.
Name of the Bidder*[insert complete name of the Bidder]
Name of the person duly authorized to sign the Bid on behalf of the Bidder** [insert
complete name of person duly authorized to sign the Bid]
Title of the person signing the Bid [insert complete title of the person signing the Bid]
Signature of the person named above [insert signature of person whose name and capacity
are shown above]
Date signed [insert date of signing] day of [insert month], [insert year]
*: In the case of the Bid submitted by a Joint Venture specify the name of the Joint Venture
as Bidder
**: Person signing the Bid shall have the power of attorney given by the Bidder to be
attached with the Bid.
Section IV. Bidding Forms
BF-11
Schedule of Adjustment Data
Table A. Local Currency
[In this Table A, the Employer shall indicate the necessary information in columns (a), (b),
(c) and (d), and shall also provide a fixed value in A and a range of values in B, C, D and E
of column (f). For very large and/or complex works contracts, it may be necessary to specify
several families of price adjustment formulae for the different works involved and to prepare
the corresponding adjustment tables.]
(a)
Index
code
(b)
Index
description
Nonadjustable
(c)
Source of
index
(d)
Base value
and date
(e)
Bidder’s
related
currency
amount
—
—
—
(f)
Bidder’s
proposed
weighting
A:
B:
C:
D:
E:
Total
1.00
The Bidder shall fill in column (e) and specify a value within the ranges given by the
Employer in B, C, D and E of column (f), so that the total weighting equals 1.00.
BF-12
Section IV. Bidding Forms
Table B. Foreign Currency (FC)
[In this Table B, the Employer shall indicate the necessary information in columns (a) and
(b), and shall also provide a fixed value in A and a range of values in B, C, D and E of
column (g). For very large and/or complex works contracts, it may be necessary to specify
several families of price adjustment formulae for the different works involved and to prepare
the corresponding adjustment tables.]
Currency: __________[Insert name of currency; if the Bidder wishes to quote in more than
one foreign currency then this table should be repeated for each foreign currency.]
(a)
Index
code
(b)
Index
description
Nonadjustable
(c)
(d)
Source of
Base
index
value and
date
—
(e)
(f)
(g)
Bidder’s
Equivalent Bidder’s
related
in FC for proposed
source
payment weighting
currency in
type/amount
—
—
A:
B:
C:
D:
E:
Total
1.00
The Bidder shall indicate the type of currency and columns (c), (d), (e) and (f), and specify a
value within the ranges given by the Employer in B, C, D and E of column (g), so that the
total weighting equals 1.00.
Section IV. Bidding Forms
BF-13
Price Schedules
Notes for Preparing Price Schedules
(These Notes for preparing Price Schedules are intended only as information to the
Employer or the person drafting the Bidding Documents. These Notes should not be
included in the final documents)
Objective and Content
The objectives of the Price Schedules are to provide
(a) information on fundamental types and volume of the Works to be carried out so that bids can
be prepared efficiently and accurately; and
(b) priced Price Schedules that can be used, where necessary for the periodic valuation of the
Works that are executed once a contract has been entered into.
Under normal circumstances, the Contract is based on a lump-sum price, with little or no
(re)measurement. The Contractor thus takes the risk of changes in costs arising from his
proposal. The price may consist of two or more amounts, quoted in the currencies of payment
(which may, but need not, include the Local Currency).
Typical Price Schedules can be generally divided into the following Cost Center sections.
Sections may be varied by type, nature, location, access, timing, or any other special
characteristics of Contract and each section may have its sub-sections if necessary so as to
clearly specify the items of the works to be performed or make payment during the
performance of the Contract easier:
Schedule 1: General Items
Schedule 2: Design
Schedule 3: Fabrication & Transportation
Schedule 4: On-Site Construction, Installation & Testing on Site
Schedule 5: Training (if any)
Schedule 6: Spare Parts
Schedule 7: Miscellaneous Work
Schedule 8: Daywork Schedule (if applied): and
Schedule 9: Provisional Sums
Item and Unit of Rates
The Contract is generally carried out a lump-sum payment basis and the schedules do not
necessarily give a full description of the works to be performed. However, each schedule of
rates should provide sufficient breakdown of items for use in the valuation of variation and to
make the issue of monthly Interim Payment Certificates easier. Also, unit of items in the
schedules is normally represented by “sum” and its quantity is not given, but if the quantity
BF-14
Section IV. Bidding Forms
or volume for items is uncertain at the time of bidding or may be fluctuating during the
Contract, quantity and appropriate unit may be provided temporarily for bidding so that its
quantity and volume can be modified under for variation.
Moreover, the Employer should let bidders add breakdowns in items in schedules to the
extent it seems preferable. In such case, the Employer should properly and clearly instruct so
as appropriate.
Daywork Schedule
“Daywork Schedule” may be included in Price Schedules even under Design Build Contract if
necessary. Daywork Schedule should be included if the probability of unforeseen work
which cannot be covered by definitive descriptions in the Price Schedules, is relatively high.
Reference should be made to Sub-Clause 13.6 of the General Conditions. Work shall not be
executed on a daywork basis except by written order of the Engineer. If Daywork Schedule is to
be included at all in the Price Schedule, it is preferable to include nominal quantities against
the items most likely to be used at daily basis. Bidders are required to enter basic rates for
daywork items in the Schedules, which rates shall apply to any quantity of daywork ordered by
the Engineer. Nominal quantities should be indicated against each item of daywork, and the
amount for daywork is to be normally considered as a Provisional Sum. To facilitate checking
by the Employer of the realism of rates quoted by the Bidders, the Daywork Schedule should
normally comprise:
(a) a list of the various classes of labour, materials, and Contractor’s Equipment for which
basic Daywork rates or prices are to be inserted by the Bidder, together with a statement
of the conditions under which the Contractor will be paid for work executed on a
Daywork basis; and
(b) a percentage to be entered by the Bidder against each basic Daywork Subtotal amount
for labour, materials, and Plant representing the Contractor’s profit, overheads,
supervision, and other charges.
The preferred alternative is to value the additional work in accordance with Sub-Clauses 13.1
and 13.2 of the Conditions of Contract.
Provisional Sum
“Provisional Sum” means a sum specified in the Contract as being an amount to be paid for
the execution of any part of the Works or for the supply of the Plant, Equipment, Materials or
services pursuant to the Sub-Clause 13.5. A Provisional Sum is normally used for any
Works, Materials and/or services about which there is, at the time of the contract is entered
into uncertainty to be carried out or supplied at the time of entering the Contract. The
inclusion of such Provisional Sums often facilitates budgetary approval as they avoid the
need for request supplementary approvals to be requested periodically as the need arises.
The Schedule of Provisional Sums shall be included in the Price Schedules, and the amounts
given for the Provisional Sums shall be considered in the Grand Summary; provided,
however that, the items and amounts for the Provisional Sums shall be provided by the
Employer in advance and the amounts for Provisional Sums shall be excluded from the
evaluation of the bids.
Section IV. Bidding Forms
BF-15
The Schedule of Provisional Sums shall also include an amount equivalent to one-half of the
Employer’s estimate of the costs that the Dispute Board (DB) will incur in making payments
to the Contractor of the Employer’s share of the payments to the DB member(s). The
Contractor’s overheads, profits, etc., shall not be included in the provisional sums for the
cost of the DB.
The estimated costs of any specialized work to be carried out, or of special goods to be
supplied, by a Nominated Subcontractor (reference GC 4.5) should be specified in the
relevant part of the Price Schedules as a special Provisional Sum with an appropriate brief
description. A separate bidding procedure is normally carried out by the Employer to select
the specialists, who are then nominated as subcontractors to the main or prime contractor. If
a Nominated Subcontractor is used, its rate of overheads should be disclosed by bidders and
be subject to the Bid Evaluation.
.
Line Items to Address Social Clauses
The Employer shall decide, on a case-by-case basis, whether the cost to comply with the
requirements of the so called “social clauses” (Sub-Clauses 6.1 through 6.24 of the General
Conditions), to the level and extent specified in the Employer’s Requirements, is to be
considered by the Bidder as part of its overhead or reflected as a cost associated with one or
more line items in the Price Schedules addressing such requirements. As a general rule, such
cost should be part of the Bidder's overhead unless the cost to comply with the requirements
of some or all of the “social clauses” represents a large component of the Works, as specified
by the Specification. If line items are included, then the prices shall not be lump sums in
order to have the facilities measured and paid through monthly installments to make the
supervisor able to control the implementation of the facilities and services to be provided to
the workers –and their families, when necessary- on the site.
Following are some examples illustrating when the cost to comply with the social clauses
could be included by the Contractor as part of the overhead and when under line items. In
regard to HIV-AIDS Prevention, addressed under Sub-Clause 6.7, Health and Safety, in
some countries the government has public programs for HIV/AIDS and the contractor will
only need to create a support basis which cost can and should be included in its overhead.
Additionally, in many civil works contracts (like in urban areas), workers do not live in the
construction site but at their homes and the issue could be addressed in a different manner.
In cases of civil works in remote locations where the cost of such support is of a higher
value, then it should be an item in the Price Schedules (e.g. Bill No 1).
Summary
The Summary should contain table detailing the individual parts of the Price Schedules
carried forward, including the Dayworks Schedule and Provisional Sums where applicable.
Schedule of Payment
The General Conditions contain a provision for the making of interim payments to the
Contractor, and this may be used as the basis for a Schedule of Payment, which specifiing
BF-16
Section IV. Bidding Forms
the number of instalments in which the Contract Price to be paid. If a Schedule of Payment
is to be used, attention and consideration must be taken to ensure so that the Employer will
not impose an excessive cash flow burden on the Contractor. If the interim valuations are to
be determined on a different basis, details of this should be added under the Particular
Conditions. If payments are to be specified in a Schedule of Payments, the “Minimum
Amount of Interim Certificates” section could be omitted from the Particular Conditions.
Section IV. Bidding Forms
BF-17
Sample Price Schedules
Preamble
1. The Price Schedules shall be read in conjunction with the Instructions to Bidders,
General and Particular Conditions of Contract and the Employer’s Requirement.
In general, the The Contract is generally carried out a lump-sum price basis on which
payment to the Contractor will be according to achieved milestones unless otherwise
specified in Contract.
The Schedules may not generally give a full description of the works to be performed and the
plant or equipment to be supplied under each item. Bidders shall be deemed to have read the
Employer’s Requirements and other sections of the Bidding Documents and reviewed the
Drawings to ascertain the full scope of the requirements included in each item to filling the
rates and prices.
2. A rate or price shall be entered against each item in the priced Price Schedules, whether
quantities are stated or not. The cost of Items against which the Bidder has failed to enter a
rate or price shall be deemed to be covered by other rates and prices entered in the Price
Schedules.
3. The whole cost of complying with the provisions of the Contract shall be included in
the Items provided in the priced Price Schedules, and where no Items are provided, the cost
shall be deemed to be distributed among the rates and prices entered for the related Items of
Work.
To the extent acceptable to the Employer for the purposes of making payments or partial
payments, valuing variations or evaluating claims, or for such other purposes as the Employer
may reasonably require, the Contractor may provide the Employer with a breakdown of any
composite or lump sum items included in the Schedules.
The Price Schedules include a Daywork Schedule, which is considered to be for a Provisional
Sum and is not normally subject to competition. Reference should be made to Sub-Clause 13.6 of
the General Conditions. Work shall not be executed on a Daywork basis except by written order
of the Engineer. Bidders shall enter basic rates for daywork items listed in the Schedules, and
these rates shall apply to any quantity of daywork ordered by the Engineer. Nominal quantities
should be indicated for each item of Daywork, and the aggregate total for Daywork shall be
carried forward as a Provisional Sum to the Summary of the Total Bid Amount. Unless
otherwise adjusted, payments for Daywork shall be subject to price adjustment in accordance
with the provisions in the Conditions of Contract. The basic rates used for Daywork items shall
BF-18
Section IV. Bidding Forms
be stated and payable in the local currency only.
4.
The Employer shall indicate in the Summary of Provisional Sums an amount equivalent
to one-half of the Employer’s estimate of the cost of the Dispute Board (DB) would incur in
making payments to the Contractor of the Employer’s share of the payments to the DB
member(s).
The Contractor’s overhead, profit, etc., shall not be included in the provisional sums for the
cost of the DB.
5.
With the exception of the provisional sum of the cost of the DB (which requires no
prior instruction from the Engineer), the Provisional Sums included and so designated in the
Price Schedules shall be expended in whole or in part at the direction and discretion of the
Engineer, pursuant to Sub-Clause 13.5 and Clause 13.6 of the General Conditions.
6.
Any arithmetical errors that appear in the computation or summation shall be corrected
by the Employer as follows:
(a) in the event of a discrepancy between amounts in figures and in words, the
amount in words will govern; and
(b) in the event of a discrepancy between the unit rate and the total amount derived
by multiplying the unit price by the quantity, the unit rate as quoted shall
prevail; provided, however, that if, in the opinion of the Employer, there has
obviously been a gross misplacement of the decimal point in the unit price, the
total amount as quoted shall prevail and the unit rate shall be corrected.
Bidders who are unclear or uncertain as to the scope of any item shall seek clarification in
accordance with ITB 7 prior to submitting their bid.
Section IV. Bidding Forms
BF-19
<Sample>
Schedules of Rates and Prices
Schedule No. 1: General Items
Item
no.
101
102
103
104
105
106
107
112
113
114
11X
121
122
123
132
142
Description
Performance Bond/
Security
Insurance of the Works
Insurance of
Contractor’s Equipment
Third-Party Insurance
Allow for maintenance
of Works for 12 months
after completion
Provide safety measures
—etc.—
Establishment and
removal of offices for
the Engineer’s offices
Maintenance of offices
for the Engineer’s staff
Establishment and
removal of laboratories
for the Engineer’s
offices
—etc.—
Provide diversion road
Provide for traffic
control and maintenance
of diversion road
—etc.—
Provide for cleaning up
the Site on completion
—etc.—
Providing an Operation
Manual
Unit
sum
Quan
tity
-
sum
sum
-
—
—
—
—
sum
month
12
—
—
month
24
sum
-
sum
-
sum
month
item
24
—
—
sum
-
—
sum
-
Sum
(annual
3
—etc.—
152
Spare Parts
Unit Price
Local
Foreign
—
—
Amount
BF-20
Section IV. Bidding Forms
ly)
Total for Schedule No. 1
(carried forward to Summary, p.
)
____
____
Section IV. Bidding Forms
BF-21
<Sample>
Schedule No. 2 : Design
Item
no.
Description
201
Design of Plant,
Equipment and
Machinery
Design for Design of
Architectural Works
Design for Permanent
Works and Temporary
(civil and structural)
Design of Building
Service Works
Design of Contractor’s
Temporary Works
Statutory Fees and
Charges
Compilation and
submission of as-built
drawings
Compilation and
submission of Operation
and Maintenance
Manuals
—etc.—
202
203
204
205
206
207
208
Unit
Qu
ant
ity
Local
Rate
Foreign
Amount
Local
Foreign
sum
sum
sum
sum
sum
sum
sum
sum
Total for Schedule No. 2
(carried forward to Summary, p.
)
____
____
BF-22
Section IV. Bidding Forms
<Sample>
Schedule No. 2 : Design
< 201-Design of Equipment and Machinery (E/M)>
Item
no.
Description
Unit
2011
Design for Boiler
Facilities and associated
facilities
Design for Turbine
Facilities and associated
facilities
Design for Balance of
Plant and associated
facilities
Design for Electrical
Equipment
Design for
Instrumentation and
Control Equipment
—etc.—
sum
2012
2013
2014
2015
201X
Qu
ant
ity
Rate
Local
Foreign
Amount
Local
Foreign
sum
sum
sum
sum
sum
Total for Schedule No. 201
(carried forward to Schedule No. 2)
____
____
Section IV. Bidding Forms
BF-23
<Sample>
Schedule No. 3: Fabrication & Transportation
Item
no.
Description
Unit
310
Fabrication &
Transportation of Plant,
Equipment and
Machinery
sum
Qu
ant
ity
Rate
Local
Foreign
Amount
Local
Foreign
—etc.—
Total for Schedule No. 3
(carried forward to Summary, p.
)
____
Country of Origin Declaration Form
Item
Description
Code
Country
____
BF-24
Section IV. Bidding Forms
<Sample>
Schedule No. 4: On-Site Construction, Installation and Testing
Item
no.
Description
Unit
401
Installation of Plant,
Equipment and
Machinery
Architectural Works
Construction on
Permanent and
Temporary Works (civil
and structural)
—etc.—
sum
402
403
40X
Qu
ant
ity
Rate
Local
Foreign
Amount
Local
Foreign
sum
sum
Total for Schedule No. 4
(carried forward to Summary, p.
)
____
____
Section IV. Bidding Forms
BF-25
Schedule No. 4: On-Site Construction, Installation and Testing
(401– Installation of Plant, Equipment and Machinery)
Item
no.
Description
4011
Installation for Boiler
Facilities and associated
facilities
Installation for Turbine
Facilities and associated
facilities
Installation for Balance
of Plant and associated
facilities
Installation for Electrical
Equipment
Installation for
Instrumentation and
Control Equipment
4012
4023
4034
4045
Unit
Qu
ant
ity
Local
Rate
Foreign
Amount
Local
Foreign
sum
sum
sum
Total for Schedule No. 401
(carried forward to Schedule No. 4)
____
____
BF-26
Section IV. Bidding Forms
<Sample>
Schedule No. 5: Training
Item
no.
501
502
Description
Training to Test on
Completion
Training to Test after
Completion
Unit
Qu
ant
ity
Local
Rate
Foreign
Amount
Local
Foreign
sum
sum
—etc.—
Total for Schedule No. 5
(carried forward to Summary, p.
)
____
____
Section IV. Bidding Forms
BF-27
<Sample>
Schedule No. 6: Spare Parts
Item
no.
Description
601
602
Unit
Qu
ant
ity
Rate
Local
Foreign
Amount
Local
Foreign
sum
sum
—etc.—
Total for Schedule No. 6
(carried forward to Summary, p.
)
____
____
BF-28
Section IV. Bidding Forms
<Sample>
Schedule No. 7 – Miscellaneous Work
Item
no.
801
8XX
Description
Environmental
Mitigation
—etc.—
Unit
Qu
ant
ity
Rate
Local
Foreign
Amount
Local
Foreign
sum
sum
Total for Schedule No. 7
(carried forward to Summary, p.
)
____
____
Section IV. Bidding Forms
BF-29
<Sample>
Schedule No. 8 –Daywork Summary
Description
1. Subtotal for Daywork: Labour
2. Subtotal for Daywork: Materials
3. Subtotal for Daywork: Contractor’s Equipment
Total for Daywork (Provisional Sum)
(carried forward to Bid Summary, p.
)
Amount
Local
---------
BF-30
Section IV. Bidding Forms
<Sample>
Schedule No. 9 - Summary of Specified Provisional Sums
Bill
No.
1
2
Item
No.
Description
Local
Amount
Foreign
2.8
Supply and install equipment in pumping station
1,250,000
1,250
4.32
Provide for ventilation system
3,500,000
3,500
4,750,000
4,750
3
4
etc.
Cost of DB*
Total for Specified Provisional Sums
(carried forward to Grand Summary (B), p.
)
Provisional Sums included and so designated in the Price Schedules shall be expended in whole or in part at the
direction of the Engineer, except for the provisional sum for the cost of the DB, which requires no prior
instruction of the Engineer, in accordance with Sub-Clause 13.5 and Clause 13.6 of the General Conditions.
[*One-half of the Employer’s cost estimate of the Disputes Board shall be included in the Provisional Sums.
Contractor’s overheads and profits shall not be included in this amount.]
Section IV. Bidding Forms
BF-31
Grand Summary
Contract Name:
Contract No.:
General Summary
Page
Amount
Local
Foreign
Schedule 1: General Items
Schedule 2: Design
Schedule 3: Fabrication & Transportation
Schedule 4: Construction, Installation & Testing on Site
Schedule 6: Training
Schedule 7: Spare Parts
Schedule 8: Miscellaneous Work
—etc.—
Subtotal of Bills
(A)
Total for Daywork (Provisional Sum)1
Specified Provisional Sums
(B)
(C)
4,750,000b
4,750a
Total of Bills Plus Provisional Sums (A + B + C)
Add Provisional Sum for Contingency Allowance
Bid Price (D + E) (Carried forward to Form of Bid)
(D)
(E)
(F)
[sum]a
[sum]a
a. To be entered by the Employer.
1
If Daywork is priced competitively, it should be included into the items to be evaluated for competition.
BF-32
Section IV. Bidding Forms
Schedule of Payment1
[If the Contract includes a Schedule of Payment specifying the installments in which the
Contract Price will be paid, specify and describe the plan of Payment in conformity with
Price Schedule. For the details, refer to GC 14. 4]
1
The Schedule should be established so as not to impose great cash flow burden on the Contractor.
Section IV. Bidding Forms
BF-33
Technical Proposal1
[List the items comprising Technical Proposal. Typical items are as following;]
-
Site Organization
-
Method Statement
-
Mobilization Schedule
-
Construction Schedule
-
Preliminary Design
-
Plant
-
Safety Plan
-
Schedule of Guarantee
-
Personnel
-
Contractor’s Equipment
-
Spare Parts
-
Proposed Subcontractors for Major Items of Plant Design, Supply and
Installation Services
-
[Others]
1
As other conceivable items, “Training program for operating staff”, “Description of the technology” or
“Procedure for carrying or test on completion, including commissioning and trial operation” can be considered
from the nature of the Contract.
BF-34
Section IV. Bidding Forms
Site Organization
[Insert Technical Proposal for Site Organization.]
Section IV. Bidding Forms
BF-35
Method Statement
[Insert Technical Proposal for Method Statement.]
BF-36
Section IV. Bidding Forms
Mobilization Schedule
[Insert Technical Proposal for Mobilization Schedule.]
Section IV. Bidding Forms
BF-37
Construction Schedule
[Insert Technical Proposal for Construction Schedule.]
BF-38
Section IV. Bidding Forms
Preliminary Design
[Insert and/or draw Preliminary Design in accordance with Employer’s Requirement and
Drawing. If Preliminary Design is not required in the bidding process, this form is deleted.]
Section IV. Bidding Forms
BF-39
Safety Plan
[Insert Technical Proposal for Safety Plan.]
BF-40
Section IV. Bidding Forms
Form SOG: Schedule of Guarantee
[The Bidder shall copy in the left column of the table below, the identification of each
Performance/Specific Guarantee required in Technical Requirements stated by the Employer.]
Required Performance/Specific Guarantee
1.
2.
3.
…
Value of Performance/Specific of
Guarantee of the Proposed Plant and
Equipment
Section IV. Bidding Forms
BF-41
Form PER -1: Proposed Personnel
Date: [insert day, month, year]
Bidder’s Legal Name: [insert full name]
Joint Venture Party Legal Name: [insert full name]
IFB No.: [insert number]
Page [insert page number] of [insert total number] pages
[The Bidder shall provide the names of suitably qualified personnel to meet the specified requirements
stated in Section III, Evaluation and Qualification Criteria, Clause 1.1.1 for Single-Stage Bidding or
Clause 1.1 for Two-Stage Bidding.]
1.
Title of position*
Name
2.
Title of position*
Name
3.
Title of position*
Name
4.
Title of position*
Name
*As listed in Section III.
BF-42
Section IV. Bidding Forms
Form PER -2: Resume of Proposed Personnel
Date: [insert day, month, year]
Bidder’s Legal Name: [insert full name]
Joint Venture Party Legal Name: [insert full name]
IFB No.: [insert number]
Page [insert page number] of [insert total number] pages
[The Bidder shall provide the data on the experience of the personnel indicated in Form
PER-1, in the form below.]
Name of Bidder
Position
Personnel
information
Name
Date of birth
Professional qualifications
Present
employment
Name of employer
Address of employer
Telephone
Contact (manager / personnel officer)
Fax
E-mail
Job title
Years with present employer
Section IV. Bidding Forms
BF-43
[Summarize professional experience over the last 20 years, in reverse chronological order. Indicate
particular technical and managerial experience relevant to the project.]
From
To
Company / Project / Position / Relevant technical and management
experience
BF-44
Section IV. Bidding Forms
Form EQU: Equipment
Date: [insert day, month, year]
Bidder’s Legal Name: [insert full name]
Joint Venture Party Legal Name: [insert full name]
IFB No.: [insert number]
Page [insert page number] of [insert total number] pages
[The Bidder shall provide adequate information to demonstrate clearly that it has the capability to meet
the requirements for the key equipment listed in Section III, Evaluation and Qualification Criteria, Clause
1.1.2 for Single-Stage Bidding or Clause 1.2 for Two-Stage Bidding. A separate Form shall be prepared
for each item of equipment listed, or for alternative equipment proposed by the Bidder.]
Item of equipment
Equipment
information
Current
status
Name of manufacturer
Model and power rating
Capacity
Year of manufacture
Current location
Details of current commitments
Source
Indicate source of the equipment
 Owned
 Rented  Leased
 Specially manufactured
Omit the following information for equipment owned by the Bidder.
Owner
Agreements
Name of owner
Address of owner
Telephone
Contact name and title
Fax
Telex
Details of rental / lease / manufacture agreements specific to the project
Section IV. Bidding Forms
BF-45
Form SUB: Proposed Subcontractors for Major Items of
Plant and Installation Services
A list of major items of Plant and Installation Services is provided below.
The following Subcontractors and/or manufacturers are proposed for carrying out the item of
the facilities indicated. Bidders are free to propose more than one for each item.
Major Items of Plant and
Installation Services
Proposed Subcontractors/Manufacturers
Nationality
BF-46
Section IV. Bidding Forms
Form MAN: Manufacturer's Authorization
[The Bidder shall require the Manufacturer to fill in this Form in accordance with the
instructions indicated. This letter of authorization should be signed by a person with the
proper authority to sign documents that are binding on the Manufacturer.]
Date: [insert date (as day, month and year) of Bid Submission]
IFB No.: [insert number of bidding process]
To: [insert complete name of Purchaser]
WHEREAS
We [insert complete name of Manufacturer or Manufacturer’s authorized agent], who are
official manufacturers of [insert type of goods manufactured], having factories at [insert full
address of Manufacturer’s factories], do hereby authorize [insert complete name of Bidder]
to submit a Bid the purpose of which is to provide the following goods, manufactured by us
[insert name and/or brief description of the goods], and to subsequently negotiate and sign
the Contract.
We hereby extend our full guarantee and warranty in accordance with Clause 11, Defect
Liability, of the General Conditions of Contract, with respect to the goods offered by the
above firm.
Name: [insert complete name of person signing the Bid]
In the capacity of [insert legal capacity of person signing the bid]
Signed: [insert signature of person whose name and capacity are shown above]
Duly authorized to sign the bid for and on behalf of: [insert complete name of Bidder]
Dated on ____________ day of __________________, _______ [insert date of signing]
Section IV. Bidding Forms
BF-47
1
Form SPA: Spare Parts
[The Employer shall specify what information is required to provide for Spare Parts as
per Employer’s Requirements and the Bidder shall insert information.]
Required items of Spare Parts
1
Proposed items of Spare Parts
The Employer may also require bidder to prose and provide information for recommended spare parts for his
reference, which are not to be included into the Price Schedules and evaluated. If the Employer does so, he
should specify here which parts of spare parts are evaluated or not.
BF-48
Section IV. Bidding Forms
Others - Commercial or contractual aspects of the
Bidding Documents that the Bidder would like to discuss
with the Employer during clarifications
[To be used by Bidders - Two Stage Bidding only.]
Section IV. Bidding Forms
BF-49
Bidder’s Qualification
[When preparing the Bidding Documents, the Employer shall choose one of the options
below, selecting the relevant Forms and including them in the Bidding Documents,
depending on whether prequalification was carried out prior to bidding, or whether Bidder’s
qualification will be assessed at the bidding stage.]
[Option 1: Bidder’s Qualification following Prequalification]
1. Update of Information
In accordance with Section III, Evaluation and Qualification Criteria, Clause 2.1, the Bidder shall update the
information given during the corresponding prequalification exercise to demonstrate that he continues to
meet the criteria used at the time of prequalification using the following forms included hereunder:
(a) Eligibility
Form ELI - 1: Bidder Information
Form ELI - 2: Bidder’s Party Information
(b)Historical Contract Non-Performance
Form CON: Historical Contract Non-Performance
(c) Financial Situation
Form FIN - 1: Financial Situation
Form FIN - 2: Average Annual Turnover
2. Financial Resources
shall also provide information on their financial resources, to meet the requirement
in Section III, Evaluation and Qualification Criteria, Clause 2.2, using the following forms:
Bidders
Form FIR - 1: Financial Resources
Form FIR - 2: Current Contract Commitments
BF-50
Section IV. Bidding Forms
[Option 2: Bidder’s Qualification without Prequalification]
To establish its qualification to perform the Contract in accordance with Section III,
Evaluation and Qualification Criteria, the Bidder shall provide the information requested
in the corresponding Information Sheets included hereunder:
- Form ELI - 1:
Bidder Information
- Form ELI - 2:
Bidder’s Party Information
- Form CON:
Historical Contract Non-Performance
- Form FIN - 1:
Financial Situation
- Form FIN - 2:
Average Annual Construction Turnover
- Form FIR - 1:
Financial Resources
- Form FIR - 2:
Current Contract Commitments
- Form EXP - 1:
General Construction Experience
- Form EXP - 2(a):
Specific Construction Experience
- Form EXP - 2(b):
Construction Experience in Key Activities
Section IV. Bidding Forms
BF-51
Form ELI - 1: Bidder Information
Date: [insert day, month, year]
IFB No.: [insert number]
Page [insert page number] of [insert total number] pages
[The Bidder shall provide the following information.]
1. Bidder’s legal name:[insert full name]
2. In case of JV, legal name of the representative member and of each member: [insert full name
of each member in the JV and specify the representative member]
3. Bidder’s actual or intended country of registration: [insert country of registration]
4. Bidder’s actual or intended year of incorporation: [insert year of incorporation]
5. Bidder’s legal address in country of registration: [insert street/number/town or
city/country]
6. Bidder’s authorized representative information
Name: [insert full name]
Address: [inset street/number/town or city/country]
Telephone/Fax numbers: [insert telephone/fax numbers, including country and city codes]
Email Address: [insert E-mail address]
7. Attached are copies of original documents of:
 Articles of Incorporation (or equivalent documents of constitution or association), and/or
documents of registration of legal entity named above, in accordance with ITB 4.3.
 In case of JV, letter of intent to form JV or JV agreement, in accordance with ITB 4.1.
8. Included are the organizational chart, a list of Board of Directors, and the beneficial
ownership.
BF-52
Section IV. Bidding Forms
Form ELI - 2: Bidder’s Party Information
Date: [insert day, month, year]
IFB No.: [insert number]
Page [insert page number] of [insert total number] pages
[The following form is additional to Form ELI-1, and shall be completed to provide
information relating to each JV member (in case the Bidder is a JV) as well as any
specialist Subcontractor proposed to be used by the Bidder for any part of the Contract
resulting from this process.]
1. Bidder’s legal name: [insert full name]
2. Bidder's Party legal name: [insert full name of Bidder’s Party]
3. Bidder's Party country of registration: [insert country of registration]
4. Bidder’s Party year of incorporation: [insert year of incorporation]
5. Bidder’s Party legal address in country of registration: [insert street/number/town or
city/country]
6. Bidder’s Party authorized representative information
Name: [insert full name]
Address: [insert street/number/town or city/country]
Telephone/Fax numbers: [insert telephone/fax numbers, including country and city
codes]
E-mail address: [insert E-mail address]
7. Attached are copies of original documents of
 Articles of Incorporation (or equivalent documents of constitution or association),
and/or registration documents of the legal entity named above, in accordance with ITB
4.3.
8. Included are the organizational chart, a list of Board of Directors, and the beneficial
ownership.
Section IV. Bidding Forms
BF-53
Form CON: Historical Contract Non-Performance
[The following table shall be filled in for the Bidder and for each member of a JV.]
Date: [insert day, month, year]
Bidder’s Legal Name: [insert full name]
Joint Venture Party Legal Name: [insert full name]
IFB No.: [insert number]
Page [insert page number] of [insert total number] pages
1. History of Non-Performing Contracts
Non-Performing Contracts
 Contract non-performance did not occur since 1st January [insert year], in accordance with
the Prequalification criteria, or Section III, Evaluation and Qualification Criteria, Sub-Factor
2.2.1, as appropriate.
 Contract(s) not performed since 1st January [insert year], in accordance with the
Prequalification criteria, or Section III, Evaluation and Qualification Criteria, Sub-Factor
2.2.1, as appropriate, is(are) indicated below:
Year
[insert
year]
Non- performed
portion of Contract
[insert amount and
percentage]
Contract
Identification
 Contract Identification: [indicate
complete Contract name, number,
and any other identification]
 Name of Employer: [insert full name]
 Address of Employer: [insert
street/city/country]
 Reason(s) for non performance:
[indicate main reason(s)]
Total Contract
Amount (current
value, currency,
exchange rate and
USD equivalent)
[insert amount]
BF-54
Section IV. Bidding Forms
2. Pending Litigation
Pending Litigation
 No pending litigation in accordance with the Prequalification criteria, or Section III,
Evaluation and Qualification Criteria, Sub-Factor 2.2.2, as appropriate.
 Pending litigation in accordance with the Prequalification criteria, or Section III, Evaluation and
Qualification Criteria, Sub-Factor 2.2.2, as appropriate, is indicated below:
Year of
dispute
[insert year]
Amount in Outcome as
dispute
Percentage
(currency)
of Net
Worth
[insert
amount]
Contract Identification
Total Contract
Amount (current
value, currency,
exchange rate and
USD equivalent)
[insert
 Contract
Identification:
[insert amount]
percentage]
[indicate complete Contract
name, number, and any
other identification]
 Name of Employer:
[insert full name]
 Address
of Employer:
[insert street/ city/ country]
 Matter in dispute: [indicate
main issues in dispute]
 Status of dispute: [indicate
if it is being treated by the
Adjudicator,
under
Arbitration or being dealt
with by the Judiciary]
Section IV. Bidding Forms
BF-55
3. Litigation History
Litigation History

No court/arbitral award decisions against the Bidder since 1st January [insert year], in
accordance with the Prequalification criteria, or Section III, Evaluation and Qualification
Criteria, Sub-Factor 2.2.3, as appropriate.
Court/arbitral award decisions against the Bidder since 1st January [insert year], in accordance
with the Prequalification criteria, or Section III, Evaluation and Qualification Criteria, Sub-Factor
2.2.3, as appropriate, are indicated below:
Year of
Contract Identification
Total Contract
award
Amount (current
value, currency,
exchange rate and
USD equivalent)
[insert year]  Contract
Identification:
[indicate
complete
[insert amount]
Contract name, number, and any other
identification

 Name of Employer: [insert full name]
 Address of Employer: [insert street/city/country]
 Matter in dispute: [indicate main issues in dispute]
 Party
who initiated the dispute:
“Employer” or “Contractor”]
[indicate
 Status of dispute: [indicate if it is being treated by
the Adjudicator, under Arbitration or being dealt
with by the Judiciary]
BF-56
Section IV. Bidding Forms
Form FIN - 1: Financial Situation
[The following table shall be filled in for the Bidder and for each member of a JV.]
Date: [insert day, month, year]
Bidder’s Legal Name: [insert full name]
Joint Venture Party Legal Name: [insert full name]
IFB No.: [insert number]
Page [insert page number] of [insert total number] pages
1. Financial data
Type of Financial information
in
(currency)
Historic information for previous [insert number] years
(amount, currency, exchange rate, USD equivalent)
Year 1
Year 2
Year 3
Year 4
Statement of Financial Position (Information from Balance Sheet)
Total Assets (TA)
Total Liabilities (TL)
Net Worth (NW)
Current Assets (CA)
Current Liabilities (CL)
Information from Income Statement
Total Revenue (TR)
Profits Before Taxes (PBT)
Profits After Taxes (PAT)
Year 5
Section IV. Bidding Forms
BF-57
2. Financial documents
The Bidder and its Parties shall provide copies of the financial statements for [number of years]
years pursuant to the Prequalification Criteria or Section III, Evaluation and Qualifications Criteria,
Sub-factor 2.3.1. The financial statements shall:
(a) reflect the financial situation of the Bidder or in case of JV member, of each member,
and not an affiliated entity (such as parent company or group member).
(b) be independently audited or certified in accordance with local legislation.
(c) be complete, including all notes to the financial statements.
(d) correspond to accounting periods already completed and audited.
 Attached are copies of financial statements1 for the [number of years] years required above;
and complying with the requirements.
1
If the most recent set of financial statements is for a period earlier than 12 months from the date of Bid, the
reason for this should be justified.
BF-58
Section IV. Bidding Forms
Form FIN - 2: Average Annual Turnover
[The following table shall be filled in for the Bidder and for each member of a JV.]
Date: [insert day, month, year]
Bidder’s Legal Name: [insert full name]
Joint Venture Party Legal Name: [insert full name]
IFB No.: [insert number]
Page [insert page number] of [insert total number] pages
Annual Turnover Data (Construction only)
Year
Amount and Currency
Exchange rate
USD equivalent
[indicate
year]
[insert amount and indicate
currency]
[insert applicable
exchange rate]
[insert amount in USD
equivalent]
Average Annual Construction Turnover *
* Total USD equivalent for all years divided by the total number of years, in accordance with
the Prequalification criteria, or Section III, Evaluation and Qualification Criteria, SubFactor 2.3.2, as appropriate.
Section IV. Bidding Forms
BF-59
Form FIR - 1: Financial Resources
[The following table shall be filled in for the Bidder and for each member of a JV.]
Date: [insert day, month, year]
Bidder’s Legal Name: [insert full name]
Joint Venture Party Legal Name: [insert full name]
IFB No.: [insert number]
Page [insert page number] of [insert total number] pages
[Specify proposed sources of financing, such as liquid assets, unencumbered real assets, lines of credit,
and other financial means, net of current commitments, available to meet the total construction cash
flow demands of the subject Contract or Contracts as indicated in Section III, Evaluation and
Qualification Criteria, Sub-Factor 2.2 (Following Prequalification), or Sub-Factor 2.3.3
(Without Prequalification), as appropriate.]
Financial Resources
No.
1
2
3
Source of financing
Amount (USD equivalent)
BF-60
Section IV. Bidding Forms
Form FIR - 2: Current Contract Commitments
[The following table shall be filled in for the Bidder and for each member of a JV.]
Date: [insert day, month, year]
Bidder’s Legal Name: [insert full name]
Joint Venture Party Legal Name: [insert full name]
IFB No.: [insert number]
Page [insert page number] of [insert total number] pages
[Bidders and each member of a JV should provide information on their current commitments
on all Contracts that have been awarded, or for which a letter of intent or acceptance has
been received, or for Contracts approaching completion, but for which an unqualified, full
completion certificate has yet to be issued, in accordance with Section III, Evaluation and
Qualification Criteria, Clause 2.2 (Following Prequalification), or Sub-Factor 2.3.3
(Without Prequalification), as appropriate.]
Current Contract Commitments
No.
1
2
3
4
5
Name of
Contract
Employer’s
Contact Address,
Tel, Fax
Value of
Outstanding
Work [Current
USD Equivalent]
Estimated
Completion Date
Average Monthly
Invoicing Over
Last Six Months
[USD/month)]
Section IV. Bidding Forms
BF-61
Form EXP - 1: General Experience
[The following table shall be filled in for the Bidder and for each member of a JV.]
Date: [insert day, month, year]
Bidder’s Legal Name: [insert full name]
Joint Venture Party Legal Name: [insert full name]
IFB No.: [insert number]
Page [insert page number] of [insert total number] pages
[Identify Contracts that demonstrate continuous work over the past [number] years pursuant
to Section III, Evaluation and Qualification Criteria, Sub-Factor 2.4.1. List Contracts
chronologically, according to their commencement (starting) dates.]
General Experience
Starting
Year
Ending
Year
Role of
Bidder
Contract Identification
[indicate [indicate  Contract name: [insert full name]
[insert "Prime
year]
year]
Contractor”(Single
 Brief description of the works performed by the
entity or JV
Bidder: [describe works performed briefly]
member) or
 Amount of Contract: [insert amount, currency, "Subcontractor” or
exchange rate and USD equivalent]
"Management
Contractor”]
 Name of Employer: [indicate full name]
 Address:
[indicate
city/country]
street/number/town
or
BF-62
Section IV. Bidding Forms
Form EXP - 2(a): Specific Experience
[The following table shall be filled in for Contracts performed by the Bidder and by each
member of a JV.]
Date: [insert day, month, year]
Bidder’s Legal Name: [insert full name]
Joint Venture Party Legal Name: [insert full name]
IFB No.: [insert number]
Page [insert page number] of [insert total number] pages
[Fill out one (1) form per Contract, in accordance with Section III, Evaluation and
Qualification Criteria (Without Prequalification), Sub-Factor 2.4.2(a).]
Similar Contract No.
[insert number] of [insert number
of similar Contracts required]
Information
Contract Identification
[insert Contract name and reference identification
number, if applicable]
Award date
[insert day, month, year, e.g., 15 June, 2015]
Completion date
[insert day, month, year, e.g., 03 October, 2017]
Role in Contract
Prime Contractor Only
Total Contract Amount
[insert Contract amount(s) USD [insert exchange rate
and total Contract amount
and currency(ies)]
in USD equivalent]
If member in a JV, specify
participation in total Contract
amount
[insert
[insert
USD [insert exchange rate
percentage of amount(s) and and amount of participation
participation] currency(ies) in USD equivalent]
of
participation]
Employer's Name
[insert full name]
Address
[indicate street/number/town or city/country]
Telephone/fax number
[insert telephone/fax numbers, including country and
city area codes]
E-mail
[insert E-mail address, if available]
Section IV. Bidding Forms
BF-63
Similar Contract No.
[insert number of similar Contracts
Information
required]
Description of the similarity in
accordance
with
Sub-Factor
2.4.2(a) of Section III:
1. Physical size of required works [insert physical size of items]
items
2. Complexity
[insert description of complexity]
3. Methods/Technology
[insert specific aspects of the methods/technology
involved in the Contract]
4. Other Characteristics
[insert other characteristics as described in Section
VI, Employer’s Requirements]
BF-64
Section IV. Bidding Forms
Form EXP - 2(b): Experience in Key Activities
[The following table shall be filled in for Contracts performed by the Bidder and by each
member of a JV.]
Date: [insert day, month, year]
Bidder’s Legal Name: [insert full name]
Joint Venture Party Legal Name: [insert full name]
Subcontractor’s Legal Name: [insert full name]
IFB No.: [insert number]
Page [insert page number] of [insert total number] pages
[Fill out one (1) form per Contract, in accordance with Section III, Evaluation and
Qualification Criteria (Without Prequalification), Sub-Factor 2.4.2(b).]
1. Key Activity No. (1): [insert brief description of the Activity, emphasizing its
specificity]
Total Quantity of Activity under the Contract: _____________________________________
Contract with Similar Key Activities Information
Item
Information
Contract Identification
[insert Contract name and number, if applicable]
Award date
[insert day, month, year, e.g., 15 June, 2015]
Completion date
[insert day, month, year, e.g., 03 October, 2017]
Role in Contract
[check the appropriate box]
Prime Contractor
Single

JV member

Management
Contractor

Subcontractor

USD [insert Exchange
[insert Contract amount(s) rate and total Contract
and currency(ies)]
amount
in
USD
equivalent]
Quantity (as applicable) performed Total quantity in
Percentage
Actual Quantity
under the Contract per year or part
the Contract
participation
Performed
of the year
(i)
(ii)
(i) x (ii)
[insert extent of participation
indicating actual quantity of key
activity successfully completed in
the role performed]
Total Contract Amount
Year 1
Section IV. Bidding Forms
BF-65
Year 2
Year 3
Year 4
Employer’s Name
[insert full name]
Address
[indicate street / number / town or city / country]
Telephone/fax number
[insert telephone/fax numbers, including country and
city area codes]
E-mail
[insert E-mail address, if available]
2. Activity No. (2) _____
3. Activity No. (3) _____
BF-66
Section IV. Bidding Forms
Form ACK
Acknowledgement of Compliance with Guidelines for Procurement under
Japanese ODA Loans
A) I, [insert name and position of authorized signatory], being duly authorized by [insert
name of Bidder/members of joint venture (“JV”)] (hereinafter referred to as the “Bidder”) to
execute this Acknowledgement of Compliance with Guidelines for Procurement under
Japanese ODA Loans, hereby certify on behalf of the Bidder and myself that all information
provided in the Bid submitted by the Bidder for [insert Loan No and name of the Project] is
true, correct and accurate to the best of the Bidder’s and my knowledge and belief. I further
certify, on behalf of the Bidder, that:
(i) the Bid has been prepared and submitted in full compliance with the terms and
conditions set forth in the Guidelines for Procurement under Japanese ODA Loans
(hereinafter referred to as the “Guidelines”); and
(ii) the Bidder has not, directly or indirectly, taken any action which is or constitutes a
corrupt, fraudulent, collusive or coercive act or practice in violation of the Guidelines
and is not subject to any conflict of interest as stipulated in the relevant section of the
Guidelines.
<If debarment for more than one year by the World Bank Group is NOT imposed, use the following
sentence B).>
B)
I certify that the Bidder has NOT been debarred by the World Bank Group for more
than one year since the date of issuance of Invitation for Bids.1
<If debarment for more than one year by the World Bank Group has been imposed BUT three (3) years
have passed since the date of such debarment decision, use the following sentence B’).>
B’) I certify that the Bidder has been debarred by the World Bank Group for a period more
than one year BUT that on the date of issuance of Invitation for Bids at least three (3)
years had passed since the date of such debarment decision. Details of the debarment
are as follows:
name of the debarred
firm
starting date of
debarment
ending date of
debarment
reason for debarment
C) I certify that the Bidder will not enter into a subcontract with a firm which has been
debarred by the World Bank Group for a period more than one year, unless on the date
of the subcontract at least three (3) years have passed since the date of such debarment
decision.
1 The starting date should be revised to “request for price quotation,” if the Borrower is selected through
the International Shopping”; to "appointment", if a contractor is selected through the Direct Contracting;
or “Commencement of actual selection/bidding process”, if the Borrower wishes to adopt procurement
procedures other than ICB, Limited International Shopping, International Shopping, or Direct Contracting.
Section IV. Bidding Forms
BF-67
D) I certify, on behalf of the Bidder, that if selected to undertake services in connection with
the Contract, the Bidder shall carry out such services in continuing compliance with the
terms and conditions of the Guidelines.
E) I further certify, on behalf of the Bidder, that if the Bidder is requested, directly or
indirectly, to engage in any corrupt or fraudulent action under any applicable law, such
as the payment of a rebate, at any time during a process of public procurement,
negotiations, execution or implementation of contract (including amendment thereof),
the Bidder shall report all relevant facts regarding such request to the relevant section in
JICA (details of which are specified below) in a timely manner.
JICA’s information desk on fraud and corruption (A report can be made to either of
the offices identified below.)
(1) JICA Headquarters: Legal Affairs Division, General Affairs Department
URL: https://www2.jica.go.jp/en/odainfo/index.php
Tel: +81 (0)3 5226 8850
(2) JICA XX office
Tel:
The Bidder acknowledges and agrees that the reporting obligation stated above shall
NOT in any way affect the Bidder’s responsibilities, obligations or rights, under relevant
laws, regulations, contracts, guidelines or otherwise, to disclose or report such request or
other information to any other person(s) or to take any other action, required to or
allowed to, be taken by the Bidder. The Bidder further acknowledges and agrees that
JICA is not involved in or responsible for the procurement process in any way.
F) If any of the statements made herein is subsequently proven to be untrue or incorrect
based on facts subsequently determined, or if any of the warranties or covenants made
herein is not complied with, the Bidder will accept, comply with, and not object to any
remedies taken by the Employer and any sanctions imposed by or actions taken by JICA.
_____________________________
Authorized Signatory
[Insert name of signatory; title]
For and on behalf of [Insert name of the Bidder]
Date:
BF-68
Section IV. Bidding Forms
Form of Bid Security (Bank Guarantee)
[Guarantor letterhead or SWIFT identifier code]
Beneficiary: [Employer to insert its name and address]
IFB No.: [Employer to insert number of Invitation for Bids]
Date: [insert date of issue]
BID GUARANTEE No.: [insert guarantee reference number]
Guarantor: [insert name and address of place of issue, unless indicated in the letterhead]
We have been informed that [insert name of the Bidder, which in the case of a joint venture
shall be the name of the joint venture (whether legally constituted or prospective) or the
names of all members thereof] (hereinafter called “the Applicant”) has submitted or will
submit to the Beneficiary its Bid (hereinafter called “the Bid”) for the execution of [insert
description of Contract] under Loan Agreement No. [insert Loan Agreement Number].
Furthermore, we understand that, according to the Beneficiary’s conditions, Bids must be
supported by a bid guarantee.
At the request of the Applicant, we, as Guarantor, hereby irrevocably undertake to pay the
Beneficiary any sum or sums not exceeding in total an amount of [insert amount in words,
(insert amount in figures)] upon receipt by us of the Beneficiary’s complying demand,
supported by the Beneficiary’s statement, whether in the demand itself or a separate signed
document accompanying or identifying the demand, stating that either the Applicant:
(a)
has withdrawn its Bid during the period of Bid validity set forth in the
Applicant’s Letter of Bid (hereinafter called “the Bid Validity Period”), or any
extension thereto provided by the Applicant; or
(b)
having been notified of the acceptance of its Bid by the Beneficiary during the Bid
Validity Period or any extension thereto provided by the Applicant, (i) fails to execute
the Contract Agreement, or (ii) fails to furnish the Performance Security, in accordance
with the Instructions to Bidders of the Beneficiary’s Bidding Documents.
This guarantee will expire and shall be returned to the Applicant: (a) if the Applicant is the
successful Bidder, upon our receipt of copies of the Contract Agreement signed by the
Applicant and the Performance Security issued to the Beneficiary in relation to such Contract
Agreement; or (b) if the Applicant is not the successful Bidder, upon the earlier of (i) our
receipt of a copy of the Beneficiary’s notification to the Applicant of the results of the
bidding process; or (ii) twenty-eight (28) days after the end of the Bid Validity Period.
Section IV. Bidding Forms
BF-69
Consequently, any demand for payment under this guarantee must be received by us at the
office indicated above on or before that date.
This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No.
4581.
[signature(s)]
[Note: All italicized text is for use in preparing this form and shall be deleted from the final
product.]
1
As the case may be, ICC Publication No. 758 (or subsequent ICC Publications) may be used. In such cases,
modify the Publication number.
BF-70
Section IV. Bidding Forms
Form of Bid Security (Bid Bond)
BOND NO. [insert Bond No.]
BY THIS BOND [insert name of Bidder] as Principal (hereinafter called “the Principal”),
and [insert name, legal title, and address of surety], authorized to transact business in [insert
name of country of Employer], as Surety (hereinafter called “the Surety”), are held and firmly
bound unto [insert name of Employer] as Obligee (hereinafter called “the Employer”) in the
sum of [insert amount of Bond in words and figures]1, for the payment of which sum, well
and truly to be made, we, the said Principal and Surety, bind ourselves, our successors and
assigns, jointly and severally, firmly by these presents.
WHEREAS the Principal has submitted a written Bid to the Employer dated the [insert day]
day of [insert month], 20 [insert year], for the construction of [insert name of Contract]
(hereinafter called the “Bid”).
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that if the
Principal:
(a)
withdraws its Bid during the period of Bid validity specified in the Form of Bid,
or any extension thereto provided by the Applicant; or
(b)
having been notified of the acceptance of its Bid by the Employer during the
period of Bid validity; (i) fails or refuses to execute the Contract Form, if
required; or (ii) fails or refuses to furnish the Performance Security in
accordance with the Instructions to Bidders;
then the Surety undertakes to immediately pay to the Employer up to the above amount upon
receipt of the Employer’s first written demand, without the Employer having to substantiate
its demand, provided that in its demand the Employer shall state that the demand arises from
the occurrence of any of the above events, specifying which event(s) has occurred.
The Surety hereby agrees that its obligation will remain in full force and effect up to and
including the date twenty-eight (28) days after the date of expiration of the Bid validity as
stated in the Invitation for Bid or extended by the Employer at any time prior to this date,
notice of which extension(s) to the Surety being hereby waived.
IN TESTIMONY WHEREOF, the Principal and the Surety have caused these presents to be
executed in their respective names this [insert day] day of [insert month] 20 [insert year].
Principal: _______________________
Surety:
_____________________________
Corporate Seal (where appropriate)
_______________________________
(Signature)
____________________________________
(Signature)
(Printed name and title)
(Printed name and title)
1
The amount of the Bond shall be denominated in the currency of the Employer’s country or the equivalent
amount in a freely convertible currency.
Section IV. Bidding Forms
BF-71
Section V. Eligible Source Countries of
Japanese ODA Loans
[Specify the Eligible Source Countries.]
Section VI. Employer’s Requirements
PART 2 – EMPLOYER’S
REQUIREMENTS
Section VI. Employer’s Requirements
Section VI. Employer’s Requirements
Notes on Employer’s Requirements
This document is where the Employer specifies his precise requirements for the completed
works, including all matters not covered by the conditions of the Contract. It is here that the
Employer gives his performance or output specification for the completed works, in other
words the performance or outcome that the completed work must achieve. If the Employer
has any particular requirements as to how any parts of the works are to be constructed or
installed, it is here that his wishes must be expressed.
The Employer’s requirements shall define precisely the scope and technical requirements of
the Contract, including quality, performance and testing, and any requirements concerning
training and the transfer of technology.
In a design, supply and install approach, the majority of design is normally to be performed
by the Contractor. Given this, the extent of the contractor’s design obligation must be defined
without room for uncertainty, including responsibility for all design from development of
initial concept (or alternatively, checking and assuming responsibility for the Employer’s
conceptual or outline design), followed by all subsequent stages of design development and
implementation to completion of the Works. If the Employer is responsible for the design of
any part of the Permanent Works, the extent of the scope and the extent of his obligations
must be stated in the Employer’s Requirements.
The quality of materials and the standards of workmanship must be clearly described to the
extent required to clarify any details not covered by the applicable laws, but in terms that are
not so detailed as to reduce the Contractor’s design responsibility. On the other hand, the
terms should not be so imprecise as to be difficult to impose, and the should not be reliant on
the future interpretation of the Engineer, which bidders may consider impossible to forecast
or predict. Sampling and testing both on- and off-site can be specified, but more often the
Employer is interested mainly in the desired outcome. Thus, he may leave the detailed
specification to the Contractor, in the knowledge that the Contractor’s responsibility is to
provide a fully functioning facility which will fulfill his performance specifications.
Therefore, it is most important that the Employer’s Requirements should specify all tests on
and after completion to demonstrate that the completed works meet the performance criteria.
The Employer’s Requirements should also ensure that the Contractor is responsible for
quality assurance, as well as for the required health, safety and environmental measures to be
observed during the execution of the works.
The Employer’s Requirements should also clearly specify what associated or incidental
services and goods must be supplied by the Contractor. For example, the Contractor may be
Section VI. Employer’s Requirements
required to train the Employer’s Personnel and to supply consumable or spare parts as listed
in one of the schedules.
While this section of the Bidding Documents should endeavor to define the Employer’s
Requirements as precisely as possible, care must be taken to avoid overspecifying details to
the extent that the flexibility and potential benefits associated with Design-Build Contract are
seriously eroded or threatened. This section on Employer’s Requirements should, therefore,
be carefully prepared on behalf of the Employer by suitably-qualified engineers who are
familiar with the requirements and the technical aspects of the required works.
For a JICA-financed Design Build Contract to be procured through International Competitive
Bidding procedures, the Employer’s Requirements must be drawn up to permit the widest,
possible competition and, at the same time, present a clear statement of the required
standards of workmanship, materials and performance for the works. Only if this is done,
will the objectives of economy and efficiency, non-discrimination and transparency in
procurement be realized, the responsiveness of Bids be ensured and the subsequent task of
Bid evaluation be facilitated. The Employer’s Requirements should stipulate that all of the
goods and materials to be incorporated in the works are new, unused, of the most recent or
current models and incorporate all recent improvements in design and materials.
With regards to the drafting of the Technical Requirement, care must be taken when drafting
the Employer’s Requirements so as to ensure that the requirements are not restrictive.
Recognized international standards should be used wherever possible in the descriptions of
goods, materials and workmanship. If any particular standards are specified, regardless of
whether national standards from the Borrower’s country or other standards, it should be
stated that goods, materials and workmanship that meet other authoritative standards are
acceptable if they guarantee equal or higher quality than the standards specified, will also be
acceptable. If a particular brand name of a product is specified, it should always be qualified
with the terms “or equivalent”.
For Design Build Contract, no detailed drawings would generally be available at the pre-bid
stage. It would, however, be useful to include such outline drawings as are appropriate to
supplement or help illustrate the general concept of the Employer’s needs.
Section VI. Employer’s Requirements
ER-1
Table of Contents
Contents
Scope of Works
Technical Requirements
Outline Drawings
Supplementary Information
ER-2
Section VI. Employer’s Requirements
Scope of Works
[Insert scope.]
Section VI. Employer’s Requirements
ER-3
Technical Requirements
[Insert Technical Requirements.]
Typical items of Technical Requirements are as follows;
・ Definition of the location of the site
・ Definition and purpose of the works
・ Design and other technical criteria
・ Applicable technical standards, codes and regulation.
・ Quality and performance criteria
・ Permissions being obtained by the Employer
・ Customs requirements
・ Proposed or required time program
・ Phased possession of foundations, structures, plant or means of access
・ Other contractors (and others) on the site
・ Setting-out points lines and levels of reference.
・ Involvement of third parties
・ Environmental constrains
・ Access constrains: road, rail, air and sea.
・ Electricity, water, gas and other services available on the site.
・ Employer’s equipment and free-issue material
・ Criteria for design personnel.
・ Contractor’s documents required, and whether required for information, review and/or
approval, and number of copies.
・ Facilities for the Employer, the Engineer and his representative, as well as for the
Contractor’s personnel
・ Samples
・ Testing during manufacture and/or installation and construction
・ Test on completion
・ Damages for failure to pass tests on completion.
・ Operational training for the Employer’s personnel.
・ As-built drawing and other records of the works.
・ Operation and maintenance manuals
・ Test after completion
・ Damages for failure to pass tests after completion
・ Spare Parts
・ Provisional sums
ER-4
Section VI. Employer’s Requirements
Outline Drawings
[The Employer’s requirement may include outline drawings, on which the proposed works
may be outlined. In such cases, the Employer’s Requirements should define the extent to
which (for example) the works must comply with the outline. The incorporation of design
aspects into the drawings should be carried out with care, with full consideration being given
to the consequences, including any ultimate responsibility for this design by the Employer.
It is customary to bind the drawings in a separate volume, which is often larger than other
volumes of the Contract documents. The size will be dictated by the scale of the drawings,
which must not be reduced to the extent that details are rendered illegible.
A simplified map showing the location of the Site in relation to the local geography,
including major roads, posts, airports, and railroads, is helpful.
The drawings, even if not fully developed, must show sufficient details to enable Bidders to
understand the type and complexity of the work involved.]
Section VI. Employer’s Requirements
Supplementary Information
[Insert any supplementary information.]
ER-5
Section VII. General Conditions
PART 3 – CONDITIONS OF CONTRACT
AND CONTRACT FORMS
Section VII. General Conditions
Section VII. General Conditions (GC)
Notes on General Conditions
The Conditions of Contract comprise two parts:
(a) Standard General Conditions – GC (Section VII of the Bidding Documents); and
(b) Particular Conditions – PC (Section VIII of the Bidding Documents).
The General Conditions set forth in Part 3, Section VII of these Standard Bidding Documents
for Procurement of Electrical and Mechanical Plant, and for Building and Engineering
Works, Designed by the Contractor (Trial Version) issued by JICA in July, 2015 (hereinafter
referred to as “Standard GC”), are based on Conditions of Contract for Plant and Design
Build prepared and copyrighted by the International Federation of Consulting Engineers
(Fédération Internationale des Ingénieurs-Conseils, or FIDIC), FIDIC 1999, all rights
reserved.
The use of these Standard GC, in all Bidding Documents/Contracts for Procurement of
Electrical and Mechanical Plant, and for Building and Engineering Works, Designed by the
Contractor financed by Japanese ODA Loans is required, and they shall be used without any
modification.
The GC in this Section, read in conjunction with the Particular Conditions in Section VIII
and other documents listed therein, should be a complete document expressing all the rights
and obligations of the contracting Parties.
Any amendments and additions to the General Conditions, specific to the Contract in hand,
should be introduced in the Particular Conditions. A number of such Particular Conditions,
applicable to the above Conditions of Contract, are included in Section VIII.
The Particular Conditions take precedence over the General Conditions—see Sub-Clause 1.5,
Priority of Documents, in the General Conditions.
The Particular Conditions (PC) complement the General Conditions (GC) to specify data and
contractual requirements linked to the special circumstances of the country, the Employer,
the Engineer, the sector, the overall project, and the Works. It is good practice to have a list
of tax and custom regulations applicable in the country, to be provided as non-binding
general information, attached to the Bidding Documents.
Part A, the Contract Data of the PC, includes data to complement GC in a manner similar to
the way in which the Bid Data Sheet complements the Instructions to Bidders.
Part B, the Specific Provisions of the PC should specify country- or project-specific
Section VII. General Conditions
provisions for PC in each case.
Whoever drafts the PC should be thoroughly familiar with the provisions of the GC and with
any specific requirements of the Contract. Legal advice is recommended when amending
provisions or drafting new ones. Note that the PC provisions take precedence over those
in the GC.
Clause numbers in the PC correspond to those in the GC.
Section VII. General Conditions
Section VII. General Conditions (GC)
[Note to the Employer: The General Conditions governing Contracts funded with Japanese
ODA Loans are the Standard General Conditions of Contract (hereinafter referred to as
“Standard GC”) set forth in Part 3, Section VII of these Standard Bidding Documents for
Procurement of Electrical and Mechanical Plant, and for Building and Engineering Works,
Designed by the Contractor (Trail Version) (SBD (Design Build)) published by JICA in July ,
2015
A copy of the Standard GC may be attached to Bidding Documents/Contracts prepared by
the Employer for reference purposes only. If the General Conditions in the Bidding
Documents/Contracts prepared by the Employer contain modifications from the Standard
GC, JICA will not consider these General Conditions valid and the Standard GC, as defined
above, shall apply.
Instead of attaching a copy of the Standard GC, the Employer may use the following
introductory text.]
The General Conditions governing this Contract are the Standard General Conditions of
Contract set forth in Part 3, Section VII of the Standard Bidding Documents for Procurement
of Electrical and Mechanical Plant, and for Building and Engineering Works, Designed by
the Contractor (Trial Version) published by JICA in July, 2015. Those General Conditions of
Contract are available on the JICA’s web site shown below:
http://www.jica.go.jp/english/our_work/types_of_assistance/oda_loans/
A copy of these General Conditions is not attached to these Bidding Documents/this Contract.
Section VII. General Conditions
GC-1
CONTENTS
1. General Provisions ...............................................................................................................5
2. The Employer .....................................................................................................................14
3. The Engineer ......................................................................................................................16
4. The Contractor ...................................................................................................................18
5. Design ..................................................................................................................................28
6. Staff and Labor ..................................................................................................................32
7. Plant Equipment, Materials and Workmanship .............................................................37
8. Commencement, Delays and Suspension .........................................................................40
9. Tests on Completion ..........................................................................................................44
10. Handover to the Employer ..............................................................................................46
11. Defects Liability ...............................................................................................................48
12. Test after Completion ......................................................................................................51
13. Revisions and Adjustments .............................................................................................52
14. Contract Price and Payment ...........................................................................................56
15. Termination by Employer ...............................................................................................65
16. Suspension and Termination by Contractor .................................................................67
17. Risk and Responsibility ...................................................................................................69
18. Insurance ..........................................................................................................................73
19. Force Majeure ..................................................................................................................76
GC-2
Section VII. General Conditions
20. Claims, Disputes and Arbitration ...................................................................................79
APPENDIX .............................................................................................................................84
General Conditions of Dispute Board Agreement ..............................................................84
Annex PROCEDURAL RULES ...........................................................................................89
Section VIII. General Conditions
GC-3
Definitions listed alphabetically
1.1.4.1
Accepted Contract Amount
1.1.6.5
Laws
1.1.2.11
Bank
1.1.1.3
Letter of Acceptance
1.1.3.1
Base Date
1.1.1.4
Letter of Tender
1.1.3.2
Commencement Date
1.1.4.8
Local Currency
1.1.1.1
Contract
1.1.5.3
Materials
1.1.1.2
Contract Agreement
1.1. 6.10
Notice to Dissatisfaction
1.1.1.10
Contract Data
1.1.2.1
Party
1.1.4.2
Contract Price
1.1.4.9
Payment Certificate
1.1.2.3
Contractor
1.1.3.8
Performance Certificate
1.1.6.1
Contractor's Documents
1.1.6.6
Performance Security
1.1.5.1
Contractor's Equipment
1.1.5.4
Permanent Works
1.1.2.7
Contractor's Personnel
1.1.5.5
Plant
1.1.1.7
Contractor's Proposal
1.1.4.10
Provisional Sum
1.1.2.5
Contractor's Representative
1.1.4.11
Retention Money
1.1.4.3
Cost
1.1.1.6
Schedules
1.1.6.2
Country
1.1.1.10
Schedule of Guarantees
1.1.2.9
DB
1.1.1.10
Schedule of Payments
1.1.3.9
day
1.1.5.6
Section
1.1.3.7
Defects Notification Period
1.1.6.7
Site
1.1.2.2
Employer
1.1.4.12
Statement
1.1.6.3
Employer's Equipment
1.1.2.8
Subcontractor
1.1.2.6
Employer's Personnel
1.1.3.5
Taking-Over Certificate
1.1.1.5
Employer's Requirements
1.1.5.7
Temporary Works
1.1.2.4
Engineer
1.1.1.8
Tender
1.1.2.10
FIDIC
1.1.3.6
Tests after Completion
GC-4
Section VII. General Conditions
1.1.4.4
Final Payment Certificate
1.1.3.4
Tests on Completion
1.1.4.5
Final Statement
1.1.3.3
Time for Completion
1.1.6.4
Force Majeure
1.1.6.8
Unforeseeable
1.1.4.6
Foreign Currency
1.1.6.9
Variation
1.1.5.2
Goods
1.1.5.8
Works
1.1.4.7
Interim Payment Certificate
1.1.3.9
year
Section VIII. General Conditions
GC-5
General Conditions
1
General Provisions
1.1
Definitions
In the Conditions of Contract ("these Conditions"), which include Particular Conditions and these General
Conditions, the following words and expressions shall have the meanings stated. Words indicating persons
or parties include corporations and other legal entities, except where the context requires otherwise.
1.1.1
The Contract
1.1.1.1
"Contract" means the Contract Agreement, the Letter of Acceptance, the Letter of
Tender, these Conditions, the Employer's Requirements, the Schedules, the
Contractor's Proposal, and the further documents (if any) which are listed in the
Contract Agreement or in the Letter of Acceptance.
1.1.1.2
"Contract Agreement" means the contract agreement (if any) referred to in SubClause 1.6 [Contract Agreement].
1.1.1.3
"Letter of Acceptance" means the letter of formal acceptance, signed by the
Employer, of the Letter of Tender, including any annexed memoranda comprising
agreements between and signed by both Parties. If there is no such letter of
acceptance, the expression "Letter of Acceptance" means the Contract Agreement
and the date of issuing or receiving the Letter of Acceptance means the date of
signing the Contract Agreement.
1.1.1.4
"Letter of Tender" means the document entitled letter of tender or letter of bid, which
was completed by the Contractor and includes the signed offer to the Employer for
the Works.
1.1.1.5
"Employer's Requirements" means the document entitled employer's requirements,
as included in the Contract, and any additions and modifications to such document
in accordance with the Contract. Such document specifies the purpose, scope,
and/or design and/or other technical criteria, for the Works.
1.1.1.6
"Schedules” means the document(s) entitled schedules, completed by the
Contractor and submitted with the Letter of Tender, as included in the Contract.
Such document may include data, lists and schedules of payments and/or prices.
1.1.1.7
"Contractor's Proposal” means the document entitled proposal, which the
Contractor submitted with the Letter of Tender, as included in the Contract. Such
document may include the Contractor's preliminary design.
1.1.1.8
"Tender” means the Letter of Tender and all other documents which the Contractor
submitted with the Letter of Tender, as included in the Contract.
1.1.1.9
“Contract Data” means the pages completed by the Employer entitled contract data
which constitute Part A of the Particular Conditions
GC-6
Section VII. General Conditions
1.1.1.10
1.1.2
1.1.3
"Schedule of Guarantees” and "Schedule of Payments" mean the documents so
named (if any) which are comprised in the Schedules.
Parties and Persons
1.1.2.1
"Party” means the Employer or the Contractor, as the context requires.
1.1.2.2
"Employer” means the person named as employer in the Contract Data and the
legal successors in title to this person.
1.1.2.3
"Contractor” means the person(s) named as contractor in the Letter of Tender
accepted by the Employer and the legal successors in title to this person(s).
1.1.2.4
"Engineer” means the person appointed by the Employer to act as the Engineer for
the purposes of the Contract and named in the Contract Data, or other person
appointed from time to time by the Employer and notified to the Contractor under
Sub-Clause 3.4 [Replacement of the Engineer].
1.1.2.5
"Contractor's Representative" means the person named by the Contractor in the
Contract or appointed from time to time by the Contractor under Sub-Clause 4.3
[Contractor's Representative], who acts on behalf of the Contractor.
1.1.2.6
"Employer's Personnel” means the Engineer, the assistants referred to in SubClause 3.2 [Delegation by the Engineer] and all other staff, labour and other
employees of the Engineer and of the Employer; and any other personnel notified
to the Contractor, by the Employer or the Engineer, as Employer's Personnel.
1.1.2.7
Contractor's Personnel” means the Contractor's Representative and all personnel
whom the Contractor utilises on Site, who may include the staff, labour and other
employees of the Contractor and of each Subcontractor; and any other personnel
assisting the Contractor in the execution of the Works.
1.1.2.8
"Subcontractor" means any person named in the Contract as a subcontractor, or
any person appointed as a subcontractor, for a part of the Works; and the legal
successors in title to each of these persons.
1.1.2.9
“DB” means the person or three persons appointed under Sub-Clause 20.2
[Appointment of the Dispute Board] or Sub-Clause 20.3 [Failure to Agree on the
Composition of the Dispute Board].
1.1.2.11
“Bank” means the financing institution (if any) named in the Contract Data.
1.1.2.12
“Borrower” means the person (if any) named as the borrower in the Contract Data.
Dates, Tests, Periods
1.1.3.1
"Base Date” means the date 28 days prior to the latest date for submission and
Completion of the Tender.
Section VIII. General Conditions
1.1.4
GC-7
1.1.3.2
"Commencement Date” means the date notified under Sub-Clause 8.1
[Commencement of Works].
1.1.3.3
"Time for Completion” means the time for completing the Works or a Section (as
the case may be) under Sub-Clause 8.2 [Time for Completion], as stated in the
Contract Data (with any extension under Sub-Clause 8.4 [Extension of Time for
Completion]), calculated from the Commencement Date.
1.1.3.4
"Tests on Completion" means the tests which are specified in the Contract or
agreed by both Parties or instructed as a Variation, and which are carried out under
Clause 9 [Tests on Completion] before the Works or a Section (as the case may
be) are taken over by the Employer.
1.1.3.5
"Taking-Over Certificate” means a certificate issued under Clause 10 [Employer's
Taking Over].
1.1.3.6
"Tests after Completion” means the tests (if any) which are specified in the Contract
and which are carried out under Clause 12 [Tests after Completion] after the Works
or a Section (as the case may be) are taken over by the Employer.
1.1.3.7
"Defects Notification Period” means the period for notifying defects in the Works or
a Section (as the case may be) under Sub-Clause 11.1 [Completion of Outstanding
Work and Remedying Defects], as stated in the Contract Data (with any extension
under Sub-Clause 11.3 [Extension of Defects Notification Period]), calculated from
the date on which the Works or Section is completed as certified under Sub-Clause
10.1 [Taking Over of the Works and Sections].
1.1.3.8
"Performance Certificate" means the certificate issued under Sub-Clause 11.9
[Performance Certificate].
1.1.3.9
"day" means a calendar day and "year" means 365 days.
Money and Payments
1.1.4.1
"Accepted Contract Amount" means the amount accepted in the Letter of
Acceptance for the execution and completion of the Works and the remedying of
any defects.
1.1.4.2
"Contract Price" means the price defined in Sub-Clause 14.1 [The Contract Price],
and includes adjustments in accordance with the Contract.
1.1.4.3
"Cost” means all expenditure reasonably incurred (or to be incurred) by the
Contractor, whether on or off the Site, including overhead and similar charges, but
does not include profit.
1.1.4.4
“Final Payment Certificate” means the payment certificate issued under Sub-Clause
14.13 [Issue of Final Payment Certificate].
1.1.4.5
“Final Statement” means the statement defined in Sub-Clause 14.11 [Application
for Final Payment Certificate].
GC-8
Section VII. General Conditions
1.1.5
1.1.4.6
“Foreign Currency” means a currency in which part (or all) of the Contract Price is
payable, but not the Local Currency.
1.1.4.7
“Interim Payment Certificate” means a payment certificate issued under Clause 14
[Contract Price and Payment], other than the Final Payment Certificate.
1.1.4.8
“Local Currency” means the currency of the Country.
1.1.4.9
“Payment Certificate” means a payment certificate issued under Clause 14
[Contract Price and Payment].
1.1.4.10
“Provisional Sum” means a sum (if any) which is specified in the Contract as a
provisional sum, for the execution of any part of the Works or for the supply of Plant,
Materials or services under Sub-Clause 13.5 [Provisional Sums].
1.1.4.11
“Retention Money” means the accumulated retention moneys which the Employer
retains under Sub-Clause 14.3 [Application for Interim Payment Certificates] and
pays under Sub-Clause 14.9 [Payment of Retention Money].
1.1.4.12
“Statement” means a statement submitted by the Contractor as part of an
application, under Clause 14 [Contract Price and Payment], for a payment
certificate.
Works and Goods
1.1.5.1
“Contractor’s Equipment” means all apparatus, machinery, vehicles and other
things required for the execution and completion of the Works and the remedying of
any defects. However, Contractor’s Equipment excludes Temporary Works,
Employer’s Equipment (if any), Plant, Materials and any other things intended to
form or forming part of the Permanent Works.
1.1.5.2
“Goods” means Contractor’s Equipment, Materials, Plant and Temporary Works, or
any of them as appropriate.
1.1.5.3
“Materials” means things of all kinds (other than Plant) intended to form or forming
part of the Permanent Works, including the supply-only materials (if any) to be
supplied by the Contractor under the Contract.
1.1.5.4
“Permanent Works” means the permanent works to be executed by the Contractor
under the Contract.
1.1.5.5
“Plant” means the apparatus, machinery and vehicles intended to form or forming
part of the Permanent Works, including vehicles purchased for the Employer and
relating to the construction or operation of the Works.
1.1.5.6
“Section” means a part of the Works specified in the Contract Data as a Section (if
any).
1.1.5.7
“Temporary Works” means all temporary works of every kind (other than
Contractor’s Equipment) required on Site for the execution and completion of the
Permanent Works and the remedying of any defects.
Section VIII. General Conditions
1.1.5.8
1.1.6
1.2
GC-9
“Works” mean the Permanent Works and the Temporary Works, or either of them
as appropriate.
Other Definitions
1.1.6.1
“Contractor’s Documents” means the calculations, computer programs and other
software, drawings, manuals, models and other documents of a technical nature (if
any) supplied by the Contractor under the Contract; as described in Sub-Clause 5.2
[Contractor’s Documents].
1.1.6.2
“Country” means the country in which the Site (or most of it) is located, where the
Permanent Works are to be executed.
1.1.6.3
“Employer’s Equipment” means the apparatus, machinery and vehicles (if any)
made available by the Employer for the use of the Contractor in the execution of the
Works, as stated in the Employer’s Requirements; but does not include Plant which
has not been taken over by the Employer.
1.1.6.4
“Force Majeure” is defined in Clause 19 [Force Majeure].
1.1.6.5
“Laws” means all national (or state) legislation, statutes, ordinances and other laws,
and regulations and by-laws of any legally constituted public authority.
1.1.6.6
“Performance Security” means the security (or securities, if any) under Sub-Clause
4.2 [Performance Security].
1.1.6.7
“Site” means the places where the Permanent Works are to be executed, including
storage and working areas, and to which Plant and Materials are to be delivered,
and any other places as may be specified in the Contract as forming part of the
Site.
1.1.6.8
“Unforeseeable” means not reasonably foreseeable by an experienced contractor
by the Base Date.
1.1.6.9
Variation” means any change to the Employer’s Requirements or the Works, which
is instructed or approved as a variation under Clause 13 [Variations and
Adjustments].
1.1.6.10
“Notice of Dissatisfaction” means the notice given by either Party to the other under
Sub-Clause 20.4 [Obtaining Dispute Board’s Decision] indicating its dissatisfaction
and intention to commence arbitration.
Interpretation
In the Contract, except where the context requires otherwise:
(a)
words indicating one gender include all genders;
(b)
words indicating the singular also include the plural and words indicating the plural also include
the singular;
GC-10
Section VII. General Conditions
(c)
provisions including the word "agree", "agreed" or "agreement" require the agreement to be
recorded in writing, and
(d)
"written" or "in writing" means hand-written, type-written, printed or electronically made, and
resulting in a permanent record.
(e)
the word “tender” is synonymous with “bid”, and “tender” with “bidder” and the words “tender
documents” with “bidding documents”.
The marginal words and other headings shall not be taken into consideration in the interpretation of these
Conditions.
In these conditions, provisions including the expressions “Cost plus profit” require this profit to be onetwentieth (5%) of this Cost unless otherwise indicated in the Contract Data.
1.3
Communications
Wherever these Conditions provide for the giving or issuing of approvals, certificates, consents,
determinations, notices and requests, these communications shall be:
(a)
in writing and delivered by hand (against receipt), sent by mail or courier, or transmitted using
any of the agreed systems of electronic transmission as stated in the Contract Data; and
(b)
delivered, sent or transmitted to the address for the recipient's communications as stated in the
Contract Data. However:
(i)
if the recipient gives notice of another address, communications shall thereafter be
delivered accordingly; and
(ii)
if the recipient has not stated otherwise when requesting an approval or consent, it
may be sent to the address from which the request was issued.
Approvals, certificates, consents and determinations shall not be unreasonably withheld or
delayed. When a certificate is issued to a Party, the certifier shall send a copy to the other Party.
When a notice is issued to a Party, by the other Party or the Engineer, a copy shall be sent to
the Engineer or the other Party, as the case may be.
1.4
Law and Language
The Contract shall be governed by the law of the country (or other jurisdiction) stated in the Contract Data.
The ruling language for communications shall be that stated in the Contract Data.
The language for communications shall be that stated in the Contract Data. If no language is stated there,
the language for communications shall be the ruling language of the Contract
1.5
Priority of Documents
The documents forming the Contract are to be taken as mutually explanatory of one another. For the
purposes of interpretation, the priority of the documents shall be in accordance with the following sequence:
Section VIII. General Conditions
GC-11
(a)
the Contract Agreement (if any),
(b)
the Letter of Acceptance,
(c)
the Letter of Tender,
(d)
the Particular Conditions, - Part A (Contract Data),
(e)
the Particular Conditions – Part B (Specific Provisions),
(f)
these General Conditions,
(g)
the Employer's Requirements,
(h)
the Schedules, and
(i)
the Contractor's Proposal and any other documents forming part of the Contract.
If an ambiguity or discrepancy is found in the documents, the Engineer shall issue any necessary
clarification or instruction.
1.6
Contract Agreement
The Parties shall enter into a Contract Agreement within 28 days after the Contractor receives the Letter of
Acceptance, unless the Particular Conditions establish otherwise. The Contract Agreement shall be based
upon the form annexed to the Particular Conditions. The costs of stamp duties and similar charges (if any)
imposed by law in connection with entry into the Contract Agreement shall be borne by the Employer.
1.7
Assignment
Neither Party shall assign the whole or any part of the Contract or any benefit or interest in or under the
Contract. However, either Party:
1.8
(a)
may assign the whole or any part with the prior agreement of the other Party, at the sole
discretion of such other Party, and
(b)
may, as security in favour of a bank or financial institution, assign its right to any moneys due, or
to become due, under the Contract.
Care and Supply of Documents
Each of the Contractor's Documents shall be in the custody and care of the Contractor, unless and until
taken over by the Employer. Unless otherwise stated in the Contract, the Contractor shall supply to the
Engineer six copies of each of the Contractor's Documents.
The Contractor shall keep, on the Site, a copy of the Contract, publications named in the Employer's
Requirements, the Contractor's Documents, and Variations and other communications given under the
Contract. The Employer's Personnel shall have the right of access to all these documents at all reasonable
times.
GC-12
Section VII. General Conditions
If a Party becomes aware of an error or defect in a document which was prepared for use in executing the
Works, the Party shall promptly give notice to the other Party of such error or defect.
1.9
Errors in the Employer's Requirements
If the Contractor suffers delay and/or incurs Cost as a result of an error in the Employer's Requirements, and
an experienced contractor exercising due care would not have discovered the error when scrutinising the
Employer's Requirements under Sub-Clause 5.1 [General Design Obligations], the Contractor shall give
notice to the Engineer and shall be entitled subject to Sub-Clause 20.1 [Contractor's Claims] to:
(a)
an extension of time for any such delay, if completion is or will be delayed, under Sub-Clause
8.4 [Extension of Time for Completion], and
(b)
payment of any such Cost plus profit, which shall be included in the Contract Price.
After receiving this notice, the Engineer shall proceed in accordance with Sub-Clause 3.5 [Determinations]
to agree or determine (i) whether and (if so) to what extent the error could not reasonably have been so
discovered, and (ii) the matters described in sub-paragraphs (a) and (b) above related to this extent.
1.10
Employer’s Use of Contractor’s Documents
As between the Parties, the Contractor shall retain the copyright and other intellectual property rights in the
Contractor's Documents and other design documents made by (or on behalf of) the Contractor.
The Contractor shall be deemed (by signing the Contract) to give to the Employer a non-terminable
transferable non-exclusive royalty-free licence to copy, use and communicate the Contractor's Documents,
including making and using modifications of them. This licence shall:
(a)
apply throughout the actual or intended working life (whichever is longer) of the relevant parts of
the Works,
(b)
entitle any person in proper possession of the relevant part of the Works to copy, use and
communicate the Contractor's Documents for the purposes of completing, operating,
maintaining, altering, adjusting, repairing and demolishing the Works, and
(c)
in the case of Contractor's Documents which are in the form of computer programs and other
software, permit their use on any computer on the Site and other places as envisaged by the
Contract, including replacements of any computers supplied by the Contractor.
The Contractor's Documents and other design documents made by (or on behalf of) the Contractor shall
not, without the Contractor's consent, be used, copied or communicated to a third party by (or on behalf of)
the Employer for purposes other than those permitted under this Sub-Clause.
1.11
Contractor’s Use of Employer’s Documents
As between the Parties, the Employer shall retain the copyright and other intellectual property rights in the
Employer's Requirements and other documents made by (or on behalf of) the Employer. The Contractor
may, at his cost, copy, use, and obtain communication of these documents for the purposes of the Contract.
They shall not, without the Employer's consent, be copied, used or communicated to a third party by the
Contractor, except as necessary for the purposes of the Contract.
Section VIII. General Conditions
1.12
GC-13
Confidential Details
The Contractor’s and the Employer’s Personnel shall disclose all such confidential and other information as
may be reasonably required in order to verify compliance with the Contract and allow its proper
implementation.
Each of them shall treat the details of the Contract as private and confidential, except to the extent
necessary to carry out their respective obligations under the Contract or to comply with applicable Laws.
Each of them shall not publish or disclose any particulars of the Works prepared by the other Party without
the previous agreement of the other Party. However, the Contractor shall be permitted to disclose any
publicly available information, or information otherwise required to establish his qualifications to compete for
other projects.
1.13
Compliance with Laws
The Contractor shall, in performing the Contract, comply with applicable Laws. Unless otherwise stated in
the Particular Conditions:
(a)
the Employer shall have obtained (or shall obtain) the planning, zoning or similar permission for
the Permanent Works, and any other permissions described in the Employer's Requirements as
having been (or being) obtained by the Employer; and the Employer shall indemnify and hold
the Contractor harmless against and from the consequences of any failure to do so; and
(b)
the Contractor shall give all notices, pay all taxes, duties and fees, and obtain all permits,
licences and approvals, as required by the Laws in relation to the design, execution and
completion of the Works and the remedying of any defects; and the Contractor shall indemnify
and hold the Employer harmless against and from the consequences of any failure to do so,
unless the Contractor is impeded to accomplish these actions and shows evidence of its
diligence.
However, the Contractor shall submit, in good time, the details of Goods to the Employer, who shall then
promptly obtain all import permits or licences required for these Goods.
The Employer shall also obtain or grant all consents including permits-to-work, rights-of-way and approvals
required for the Works.
1.14
Joint Several Liability
If the Contractor constitutes (under applicable Laws) a joint venture, consortium or other unincorporated
grouping of two or more persons:
(a)
these persons shall be deemed to be jointly and severally liable to the Employer for the
performance of the Contract;
(b)
these persons shall notify the Employer of their leader who shall have authority to bind the
Contractor and each of these persons; and
(c)
the Contractor shall not alter its composition or legal status without the prior consent of the
Employer.
GC-14
Section VII. General Conditions
2
The Employer
2.1
Right of Access to the Site
The Employer shall give the Contractor right of access to, and possession of, all parts of the Site within the
time (or times) stated in the Contract Data. The right and possession may not be exclusive to the Contractor.
If, under the Contract, the Employer is required to give (to the Contractor) possession of any foundation,
structure, plant or means of access, the Employer shall do so in the time and manner stated in the
Employer's Requirements. However, the Employer may withhold any such right or possession until the
Performance Security has been received.
If no such time is stated in the Contract Data, the Employer shall give the Contractor right of access to, and
possession of, the Site within such times as may be required to enable the Contractor to proceed in
accordance with the programme submitted under Sub-Clause 8.3 [Programme].
If the Contractor suffers delay and/or incurs Cost as a result of a failure by the Employer to give any such
right or possession within such time, the Contractor shall give notice to the Engineer and shall be entitled
subject to Sub-Clause 20.1 [Contractor's Claims] to:
(a)
an extension of time for any such delay, if completion is or will be delayed, under Sub-Clause
8.4 [Extension of Time for Completion], and
(b)
payment of any such Cost plus profit, which shall be included in the Contract Price.
After receiving this notice, the Engineer shall proceed in accordance with Sub-Clause 3.5 [Determinations]
to agree or determine these matters.
However, if and to the extent that the Employer's failure was caused by any error or delay by the Contractor,
including an error in, or delay in the submission of, any of the Contractor's Documents, the Contractor shall
not be entitled to such extension of time, Cost or profit.
2.2
Permits, Licences or Approvals
The Employer shall provide, at the request of the Contractor, such reasonable assistance as to allow the
Contractor to obtain properly:
2.3
(a)
copies of the Laws of the Country which are relevant to the Contract but are not readily
available, and
(b)
any permits, licences or approvals required by the Laws of the Country:
(i)
which the Contractor is required to obtain under Sub-Clause 1.13 [Compliance with
Laws],
(ii)
for the delivery of Goods, including clearance through customs, and
(iii)
for the export of Contractor's Equipment when it is removed from the Site.
Employer’s Personnel
Section VIII. General Conditions
GC-15
The Employer shall be responsible for ensuring that the Employer's Personnel and the Employer's other
contractors on the Site:
2.4
(a)
co-operate with the Contractor's efforts under Sub-Clause 4.6 [Co-operation], and (b) take
actions similar to those which the Contractor is required to take under sub-paragraphs (a),
(b)
and (c) of Sub-Clause 4.8 [Safety Procedures] and under Sub-Clause 4.18 [Protection of the
Environment].
Employer’s Financial Arrangements
The Employer shall submit, before the Commencement Date and thereafter within 28 days after receiving
any request from the Contractor, reasonable evidence that financial arrangements have been made and are
being maintained which will enable the Employer to pay the Contract Price punctually (as estimated at that
time) in accordance with Clause 14 [Contract Price and Payment]. Before the Employer makes any material
change to his financial arrangements, the Employer shall give notice to the Contractor with detailed
particulars.
In addition, if the Bank has notified to the Borrower that the Bank has suspended disbursements under its
loan, which finances in whole or in part the execution of the Works, the Employer shall give notice of such
suspension to the Contractor with detailed particulars, including the date of such notification, with a copy to
the Engineer, within 7 days of the Borrower having received the suspension notification from the Bank. If
alternative funds will be available in appropriate currencies to the Employer to continue making payments to
the Contractor beyond a date 60 days after the date of Bank notification of the suspension, the Employer
shall provide reasonable evidence in his notice of the extent to which such funds will be available.
2.5
Employer’s Claims
If the Employer considers himself to be entitled to any payment under any Clause of these Conditions or
otherwise in connection with the Contract, and/or to any extension of the Defects Notification Period, the
Employer or the Engineer shall give notice and particulars to the Contractor. However, notice is not required
for payments due under Sub-Clause 4.19 [Electricity, Water and Gas], under Sub-Clause 4.20 [Employer's
Equipment and Free-Issue Material], or for other services requested by the Contractor.
The notice shall be given as soon as practicable and no longer than 28 days after the Employer became
aware, or should have become aware, of the event or circumstances giving rise to the claim. A notice
relating to any extension of the Defects Notification Period shall be given before the expiry of such period.
The particulars shall specify the Clause or other basis of the claim, and shall include substantiation of the
amount and/or extension to which the Employer considers himself to be entitled in connection with the
Contract. The Engineer shall then proceed in accordance with Sub-Clause 3.5 [Determinations] to agree or
determine (i) the amount (if any) which the Employer is entitled to be paid by the Contractor and/or (ii) the
extension (if any) of the Defects Notification Period in accordance with Sub-Clause 11.3 [Extension of
Defects Notification Period].
This amount may be included as a deduction in the Contract Price and Payment Certificates. The Employer
shall only be entitled to set off against or make any deduction from an amount certified in a Payment
Certificate, or to otherwise claim against the Contractor, in accordance with this Sub-Clause.
3
The Engineer
GC-16
3.1
Section VII. General Conditions
Engineer’s Duties and Authority
The Employer shall appoint the Engineer who shall carry out the duties assigned to him in the Contract. The
Engineer's staff shall include suitably qualified engineers and other professionals who are competent to
carry out these duties.
The Engineer shall have no authority to amend the Contract.
The Engineer may exercise the authority attributable to the Engineer as specified in or necessarily to be
implied from the Contract. If the Engineer is required to obtain the approval of the Employer before
exercising a specified authority, the requirements shall be as stated in the Particular Conditions. The
Employer shall promptly inform the Contractor of any change to the authority attributed to the Engineer.
However, whenever the Engineer exercises a specified authority for which the Employer's approval is
required, then (for the purposes of the Contract) the Employer shall be deemed to have given approval.
Except as otherwise stated in these Conditions:
(a)
whenever carrying out duties or exercising authority, specified in or implied by the Contract, the
Engineer shall be deemed to act for the Employer;
(b)
the Engineer has no authority to relieve either Party of any duties, obligations or responsibilities
under the Contract; and
(c)
any approval, check, certificate, consent, examination, inspection, instruction, notice, proposal,
request, test, or similar act by the Engineer (including absence of disapproval) shall not relieve
the Contractor from any responsibility he has under the Contract, including responsibility for
errors, omissions, discrepancies and non-compliances.
(d)
any act by the Engineer in response to a Contractor’s request except as otherwise expressly
specified shall be notified in writing to the Contractor within 28 days of receipt.
The following provision shall apply:
The Engineer shall obtain the specific approval of the Employer before taking action under the following
Sub-Clause of these Conditions:
Section VIII. General Conditions
GC-17
(A)
Sub-Clause 4.12: agreeing or determining an extension of time and/or additional cost.
(B)
Sun-Clause 13.1: instructing a Variation, except;
(i)
in an emergency situation as determined by the Engineer, or
(ii)
if such a Variation would increase the Accepted Contract Amount by
less than the percentage specified in the Contract Data.
(C)
Sub-Clause 13.3: approving a proposal for Variation submitted by the Contractor in accordance
with Sub-Clause 13.1 or 13.2.
(D)
Sub-Clause 13.4: specifying the amount payable in each of the applicable currencies.
Notwithstanding the obligation, as set out above, to obtain approval, if, in the opinion of the Engineer, an
emergency occurs affecting the safety of life or of the Works or of adjoining property, he may, without
relieving the Contractor of any of his duties and responsibility under the Contract, instruct the Contractor to
execute all such work or to do all such things as may, in the opinion of the Engineer, be necessary to abate
or reduce the risk. The Contractor shall forthwith comply, despite the absence of approval of the Employer,
with any such instruction of the Engineer. The Engineer shall determine an addition to the Contract Price, in
respect of such instruction, in accordance with Clause 13 [Variations and Adjustments] and shall notify the
Contractor accordingly, with a copy to the Employer.
3.2
Delegation by the Engineer
The Engineer may from time to time assign duties and delegate authority to assistants, and may also revoke
such assignment or delegation. These assistants may include a resident engineer, and/or independent
inspectors appointed to inspect and/or test items of Plant and/or Materials. The assignment, delegation or
revocation shall be in writing and shall not take effect until copies have been received by both Parties.
However, unless otherwise agreed by both Parties, the Engineer shall not delegate the authority to
determine any matter in accordance with Sub-Clause 3.5 [Determinations].
Assistants shall be suitably qualified persons, who are competent to carry out these duties and exercise this
authority, and who are fluent in the language for communications defined in Sub-Clause 1.4 [Law and
Language].
Each assistant, to whom duties have been assigned or authority has been delegated, shall only be
authorised to issue instructions to the Contractor to the extent defined by the delegation. Any approval,
check, certificate, consent, examination, inspection, instruction, notice, proposal, request, test, or similar act
by an assistant, in accordance with the delegation, shall have the same effect as though the act had been
an act of the Engineer. However:
(a)
any failure to disapprove any work, Plant or Materials shall not constitute approval, and shall
therefore not prejudice the right of the Engineer to reject the work, Plant or Materials;
(b)
if the Contractor questions any determination or instruction of an assistant, the Contractor may
refer the matter to the Engineer, who shall promptly confirm, reverse or vary the determination
or instruction.
GC-18
3.3
Section VII. General Conditions
Instructions of the Engineer
The Engineer may issue to the Contractor (at any time) instructions which may be
necessary for the
execution of the Works and the remedying of any defects, all in accordance with the Contract. The
Contractor shall only take instructions from the Engineer, or from an assistant to whom the appropriate
authority has been delegated under this Clause. If an instruction constitutes a Variation, Clause 13
[Variations and Adjustments] shall apply.
The Contractor shall comply with the instructions given by the Engineer or delegated assistant, on any
matter related to the Contract. These instructions shall be given in writing.
3.4
Replacement of the Engineer
If the Employer intends to replace the Engineer, the Employer shall, not less than 21 days before the
intended date of replacement, give notice to the Contractor of the name, address and relevant experience of
the intended replacement Engineer. If the Contractor considers the intended replacement Engineer to be
unsuitable, he has the right to raise objection against him by notice to the Employer, with supporting
particulars, and the Employer shall give full and fair consideration to this objection.
3.5
Determinations
Whenever these Conditions provide that the Engineer shall proceed in accordance with this Sub-Clause 3.5
to agree or determine any matter, the Engineer shall consult with each Party in an endeavour to reach
agreement. If agreement is not achieved, the Engineer shall make a fair determination in accordance with
the Contract, taking due regard of all relevant circumstances.
The Engineer shall give notice to both Parties of each agreement or determination, with supporting
particulars, within 28 days from the receipt of the corresponding claim or request except when otherwise
specified. Each Party shall give effect to each agreement or determination unless and until revised under
Clause 20 [Claims, Disputes and Arbitration].
3.6
Management Meetings
The Engineer or the Contractor’s Representative may require the other to attend a management meeting in
order to review the arrangements for future work. The Engineer shall record the business of management
meetings and supply copies of the record to those attending the meeting and to the Employer. In the record,
responsibilities for any actions to be taken shall be in accordance with the Contract.
4
The Contractor
4.1
Contractor’s General Obligations
The Contractor shall design, execute and complete the Works in accordance with the Contract, and shall
remedy any defects in the Works. When completed, the Works shall be fit for the purposes for which the
Works are intended as defined in the Contract.
Section VIII. General Conditions
GC-19
The Contractor shall provide the Plant and Contractor's Documents specified in the Contract, and all
Contractor's Personnel, Goods, consumables and other things and services, whether of a temporary or
permanent nature, required in and for this design, execution, completion and remedying of defects.
All equipment, material, and services to be incorporated in or required for the Works shall have their origin in
any eligible source country as defined by the Loan Agreement between the Bank and the Borrower..
The Works shall include any work which is necessary to satisfy the Employer's Requirements, Contractor's
Proposal and Schedules, or is implied by the Contract, and all works which (although not mentioned in the
Contract) are necessary for stability or for the completion, or safe and proper operation, of the Works.
The Contractor shall be responsible for the adequacy, stability and safety of all Site operations, of all
methods of construction and of all the Works.
The Contractor shall, whenever required by the Engineer, submit details of the arrangements and methods
which the Contractor proposes to adopt for the execution of the Works. No significant alteration to these
arrangements and methods shall be made without this having previously been notified to the Engineer
4.2
Performance Security
The Contractor shall obtain (at his cost) a Performance Security for proper performance, in the amount
stated in the Contract Data and denominated in the currency(ies) of the Contract or in a freely convertible
currency acceptable to the Employer. If an amount is not stated in the Contract Data, this Sub-Clause shall
not apply.
The Contractor shall deliver the Performance Security to the Employer within 28 days after receiving the
Letter of Acceptance, and shall send a copy to the Engineer. The Performance Security shall be issued by
an reputable bank or financial institution selected by the Contractor, and shall be in the form annexed to the
Particular Conditions, as stipulated by the Employer, or in another form approved by the Employer.
The Contractor shall ensure that the Performance Security is valid and enforceable until the Contractor has
executed and completed the Works and remedied any defects. If the terms of the Performance Security
specify its expiry date, and the Contractor has not become entitled to receive the Performance Certificate by
the date 28 days prior to the expiry date, the Contractor shall extend the validity of the Performance Security
until the Works have been completed and any defects have been remedied.
The Employer shall not make a claim under the Performance Security, except for amounts to which the
Employer is entitled under the Contract.
The Employer shall indemnify and hold the Contractor harmless against and from all damages, losses and
expenses (including legal fees and expenses) resulting from a claim under the Performance Security to the
extent to which the Employer was not entitled to make the claim.
The Employer shall return the Performance Security to the Contractor within 21 days after receiving a copy
of the Performance Certificate.
Without limitation to the provisions of the rest of this Sub-Clause, whenever the Engineer determines an
addition or a reduction to the Contract Price as a result of a change in cost and/or legislation, or as a result
of a Variation amounting to more than 25 percent of the portion of the Contract Price payable in a specific
currency, the Contractor shall at the Engineer’s request promptly increase, or may decrease, as the case
may be, the value of the Performance Security in that currency by an equal percentage.
GC-20
4.3
Section VII. General Conditions
Contractor’s Representative
The Contractor shall appoint the Contractor's Representative and shall give him all authority necessary to
act on the Contractor's behalf under the Contract.
Unless the Contractor's Representative is named in the Contract, the Contractor shall, prior to the
Commencement Date, submit to the Engineer for consent the name and particulars of the person the
Contractor proposes to appoint as Contractor's Representative. If consent is withheld or subsequently
revoked in terms of Sub-Clause 6.9 [Contractor’s Personnel], or if the appointed person fails to act as
Contractor's Representative, the Contractor shall similarly submit the name and particulars of another
suitable person for such appointment.
The Contractor shall not, without the prior consent of the Engineer, revoke the appointment of the
Contractor's Representative or appoint a replacement.
The whole time of the Contractor's Representative shall be given to directing the Contractor's performance
of the Contract. If the Contractor's Representative is to be temporarily absent from the Site during the
execution of the Works, a suitable replacement person shall be appointed, subject to the Engineer's prior
consent, and the Engineer shall be notified accordingly.
The Contractor's Representative shall, on behalf of the Contractor, receive instructions under Sub-Clause
3.3 [Instructions of the Engineer].
The Contractor's Representative may delegate any powers, functions and authority to any competent
person, and may at any time revoke the delegation. Any delegation or revocation shall not take effect until
the Engineer has received prior notice signed by the Contractor's Representative, naming the person and
specifying the powers, functions and authority being delegated or revoked.
The Contractor’s Representative shall be fluent in the language for communications defined in Sub-Clause
1.4 [Law and Language]. If the Contractor’s Representative’s delegates are not fluent in the said language,
the Contractor shall make competent interpreters available during all working hours in a number deemed
sufficient by the Engineer.
4.4
Subcontractors
The Contractor shall not subcontract the whole of the Works.
The Contractor shall be responsible for the acts or defaults of any Subcontractor, his agents or employees,
as if they were the acts or defaults of the Contractor. Unless otherwise stated in the Particular Conditions:
(a)
the Contractor shall not be required to obtain consent to suppliers solely of Materials, or to a
subcontract for which the Subcontractor is named in the Contract;
(b)
the prior consent of the Engineer shall be obtained to other proposed Subcontractors; and
(c)
the Contractor shall give the Engineer not less than 28 days' notice of the intended date of the
commencement of each Subcontractor's work, and of the commencement of such work on the
Site.
The Contractor shall ensure that the requirements imposed on the Contractor by Sub-Clause 1.12
[Confidential Details] apply equally to each Subcontractor.
Section VIII. General Conditions
GC-21
Where practicable, the Contractor shall give fair and reasonable opportunity for contractors from the Country
to be appointed as Subcontractors.
4.5
Nominated Subcontractors
In this Sub-Clause, "nominated Subcontractor" means a Subcontractor whom the Engineer, under Clause
13 [Variations and Adjustments], instructs the Contractor to employ as a Subcontractor. The Contractor shall
not be under any obligation to employ a nominated Subcontractor against whom the Contractor raises
reasonable objection by notice to the Engineer as soon as practicable, with supporting particulars.
4.6
Co-operation
The Contractor shall, as specified in the Contract or as instructed by the Engineer, allow appropriate
opportunities for carrying out work to:
(a)
the Employer's Personnel,
(b)
any other contractors employed by the Employer, and
(c)
the personnel of any legally constituted public authorities,
who may be employed in the execution on or near the Site of any work not included in the Contract.
Any such instruction shall constitute a Variation if and to the extent that it causes the Contractor suffer
delays and/or to incur Unforeseeable Cost. Services for these personnel and other contractors may include
the use of Contractor's Equipment, Temporary Works or access arrangements which are the responsibility
of the Contractor.
The Contractor shall be responsible for his construction activities on the Site, and shall co-ordinate his own
activities with those of other contractors to the extent (if any) specified in the Employer's Requirements.
If, under the Contract, the Employer is required to give to the Contractor possession of any foundation,
structure, plant or means of access in accordance with Contractor's Documents, the Contractor shall submit
such documents to the Engineer in the time and manner stated in the Employer's Requirements.
4.7
Setting Out
The Contractor shall set out the Works in relation to original points, lines and levels of reference specified in
the Contract or notified by the Engineer. The Contractor shall be responsible for the correct positioning of all
parts of the Works, and shall rectify any error in the positions, levels, dimensions or alignment of the Works.
The Employer shall be responsible for any errors in these specified or notified items of reference, but the
Contractor shall use reasonable efforts to verify their accuracy before they are used.
If the Contractor suffers delay and/or incurs Cost from executing work which was necessitated by an error in
these items of reference, and an experienced contractor could not reasonably have discovered such error
and avoided this delay and/or Cost, the Contractor shall give notice to the Engineer and shall be entitled
subject to Sub-Clause 20.1 [Contractor's Claims] to:
GC-22
Section VII. General Conditions
(a)
an extension of time for any such delay, if completion is or will be delayed, under Sub-Clause
8.4 [Extension of Time for Completion], and
(b)
payment of any such Cost plus profit, which shall be included in the Contract Price.
After receiving this notice, the Engineer shall proceed in accordance with Sub-Clause 3.5 [Determinations]
to agree or determine (i) whether and (if so) to what extent the error could not reasonably have been
discovered, and (ii) the matters described in sub-paragraphs (a) and (b) above related to this extent.
4.8
Safety Procedures
The Contractor shall:
4.9
(a)
comply with all applicable safety regulations,
(b)
take care for the safety of all persons entitled to be on the Site,
(c)
use reasonable efforts to keep the Site and Works clear of unnecessary obstruction so as to
avoid danger to these persons,
(d)
provide fencing, lighting, guarding and watching of the Works until completion and taking over
under Clause 10 [Employer's Taking Over], and
(e)
provide any Temporary Works (including roadways, footways, guards and fences) which may
be necessary, because of the execution of the Works, for the use and protection of the public
and of owners and occupiers of adjacent land.
Quality Assurance
The Contractor shall institute a quality assurance system to demonstrate compliance with the requirements
of the Contract. The system shall be in accordance with the details stated in the Contract. The Engineer
shall be entitled to audit any aspect of the system.
Details of all procedures and compliance documents shall be submitted to the Engineer for information
before each design and execution stage is commenced. When any document of a technical nature is issued
to the Engineer, evidence of the prior approval by the Contractor himself shall be apparent on the document
itself.
Compliance with the quality assurance system shall not relieve the Contractor of any of his duties,
obligations or responsibilities under the Contract.
4.10
Site Data
The Employer shall have made available to the Contractor for his information, prior to the Base Date, all
relevant data in the Employer's possession on sub-surface and hydrological conditions at the Site, including
environmental aspects. The Employer shall similarly make available to the Contractor all such data which
come into the
Employer's possession after the Base Date. The Contractor shall be responsible for interpreting all such
data.
Section VIII. General Conditions
GC-23
To the extent which was practicable (taking account of cost and time), the Contractor shall be deemed to
have obtained all necessary information as to risks, contingencies and other circumstances which may
influence or affect the Tender or Works. To the same extent, the Contractor shall be deemed to have
inspected and examined the Site, its surroundings, the above data and other available information, and to
have been satisfied before submitting the Tender as to all relevant matters, including (without limitation):
4.11
(a)
the form and nature of the Site, including sub-surface conditions,
(b)
the hydrological and climatic conditions,
(c)
the extent and nature of the work and Goods necessary for the execution and completion of the
Works and the remedying of any defects,
(d)
the Laws, procedures and labour practices of the Country, and
(e)
the Contractor's requirements for access, accommodation, facilities, personnel, power,
transport, water and other services.
Sufficiency of the Accepted Contract Amount
The Contractor shall be deemed to:
(a)
have satisfied himself as to the correctness and sufficiency of the Accepted Contract Amount,
and
(b)
have based the Accepted Contract Amount on the data, interpretations, necessary information,
inspections, examinations and satisfaction as to all relevant matters referred to in Sub-Clause
4.10 [Site Data] and any further data relevant to the Contractor's design.
Unless otherwise stated in the Contract, the Accepted Contract Amount covers all the Contractor's
obligations under the Contract (including those under Provisional Sums, if any) and all things necessary for
the proper design, execution and completion of the Works and the remedying of any defects.
4.12
Unforeseeable Physical Conditions
In this Sub-Clause, "physical conditions" means natural physical conditions and man-made and other
physical obstructions and pollutants, which the Contractor encounters at the Site when executing the Works,
including sub-surface and hydrological conditions but excluding climatic conditions.
If the Contractor encounters adverse physical conditions which he considers to have been Unforeseeable,
the Contractor shall give notice to the Engineer as soon as practicable.
This notice shall describe the physical conditions, so that they can be inspected by the Engineer, and shall
set out the reasons why the Contractor considers them to be Unforeseeable. The Contractor shall continue
executing the Works, using such proper and reasonable measures as are appropriate for the physical
conditions, and shall comply with any instructions which the Engineer may give. If an instruction constitutes
a Variation, Clause 13 [Variations and Adjustments] shall apply.
If and to the extent that the Contractor encounters physical conditions which are Unforeseeable, gives such
a notice, and suffers delay and/or incurs Cost due to these conditions, the Contractor shall be entitled
subject to notice under Sub-Clause 20.1 [Contractor’s Claims] to:
GC-24
Section VII. General Conditions
(a)
an extension of time for any such delay, if completion is or will be delayed, under Sub-Clause
8.4 [Extension of Time for Completion], and
(b)
payment of any such Cost, which shall be included in the Contract Price
Upon receiving such notice and inspecting and/or investigating these physical conditions, the Engineer shall
proceed in accordance with Sub-Clause 3.5 [Determinations] to agree or determine (i) whether and (if so) to
what extent these physical conditions were Unforeseeable, and (ii) the matters described in sub-paragraphs
(a) and (b) above related to this extent.
However, before additional Cost is finally agreed or determined under sub-paragraph (ii), the Engineer may
also review whether other physical conditions in similar parts of the Works (if any) were more favourable
than could reasonably have been foreseen when the Contractor submitted the Tender. If and to the extent
that these more favourable conditions were encountered, the Engineer may proceed in accordance with
Sub-Clause 3.5 [Determinations] to agree or determine the reductions in Cost which were due to these
conditions, which may be included (as deductions) in the Contract Price and Payment Certificates. However,
the net effect of all adjustments under sub-paragraph (b) and all these reductions, for all the physical
conditions encountered in similar parts of the Works, shall not result in a net reduction in the Contract Price.
The Engineer may take account of any evidence of the physical conditions foreseen by the Contractor when
submitting the Tender, which may be made available by the Contractor, but shall not be bound by any such
evidence.
4.13
Rights of Way and Facilities
Unless otherwise specified in the Contract the Employer shall provide effective access to and possession of
the Site including special and/or temporary rights- of-way which are necessary for the Works. The
Contractor shall obtain, at his risk and cost, any additional rights of way or facilities outside the Site which he
may require for the purposes of the Works.
4.14
Avoidance of Interference
The Contractor shall not interfere unnecessarily or improperly with:
(a)
the convenience of the public, or
(b)
the access to and use and occupation of all roads and footpaths, irrespective of whether they
are public or in the possession of the Employer or of others.
The Contractor shall indemnify and hold the Employer harmless against and from all damages, losses and
expenses (including legal fees and expenses) resulting from any such unnecessary or improper
interference.
4.15
Access Route
The Contractor shall be deemed to have been satisfied as to the suitability and availability of access routes
to the Site at Base Date. The Contractor shall use reasonable efforts to prevent any road or bridge from
being damaged by the Contractor's traffic or by the Contractor's Personnel. These efforts shall include the
proper use of appropriate vehicles and routes.
Section VIII. General Conditions
GC-25
Except as otherwise stated in these Conditions:
4.16
(a)
the Contractor shall (as between the Parties) be responsible for any maintenance which may be
required for his use of access routes;
(b)
the Contractor shall provide all necessary signs or directions along access routes, and shall
obtain any permission which may be required from the relevant authorities for his use of routes,
signs and directions;
(c)
the Employer shall not be responsible for any claims which may arise from the use or otherwise
of any access route,
(d)
the Employer does not guarantee the suitability or availability of particular access routes, and
(e)
Costs due to non-suitability or non-availability, for the use required by the Contractor, of access
routes shall be borne by the Contractor.
Transport of Goods
Unless otherwise stated in the Particular Conditions
4.17
(a)
the Contractor shall give the Engineer not less than 21 days' notice of the date on which any
Plant or a major item of other Goods will be delivered to the Site;
(b)
the Contractor shall be responsible for packing, loading, transporting, receiving, unloading,
storing and protecting all Goods and other things required for the Works; and
(c)
the Contractor shall indemnify and hold the Employer harmless against and from all damages,
losses and expenses (including legal fees and expenses) resulting from the transport of Goods,
and shall negotiate and pay all claims arising from their transport.
(d)
the Contractor shall request the Engineer’s permission to deliver any item or Goods to the Site.
No Goods shall be delivered without this permission, which shall not relieve the Contractor from
any obligation.
Contractor’s Equipment
The Contractor shall be responsible for all Contractor's Equipment. When brought on to the Site,
Contractor's Equipment shall be deemed to be exclusively intended for the execution of the Works. The
Contractor shall not remove from the Site any major items of Contractor's Equipment without the consent of
the Engineer. However, consent shall not be required for vehicles transporting Goods or Contractor's
Personnel off Site.
4.18
Protection of the Environment
The Contractor shall take all reasonable steps to protect the environment (both on and off the Site) and to
limit damage and nuisance to people and property resulting from pollution, noise and other results of his
operations.
GC-26
Section VII. General Conditions
The Contractor shall ensure that emissions, surface discharges and effluent from the Contractor's activities
shall not exceed the values indicated in the Employer's Requirements or prescribed by applicable Laws.
4.19
Electricity, Water and Gas
The Contractor shall, except as stated below, be responsible for the provision of all power, water and other
services he may require for his construction activities and to the extent defined in the Employer’s
Requirements, for the tests.
The Contractor shall be entitled to use for the purposes of the Works such supplies of electricity, water, gas
and other services as may be available on the Site and of which details and prices are given in the
Employer's Requirements. The Contractor shall, at his risk and cost, provide any apparatus necessary for
his use of these services and for measuring the quantities consumed.
The quantities consumed and the amounts due (at these prices) for such services shall be agreed or
determined by the Engineer in accordance with Sub-Clause 2.5 [Employer's Claims] and Sub-Clause 3.5
[Determinations]. The Contractor shall pay these amounts to the Employer.
4.20
Employer’s Equipment and Free-Issue Material
The Employer shall make the Employer's Equipment (if any) available for the use of the Contractor in the
execution of the Works in accordance with the details, arrangements and prices stated in the Employer's
Requirements. Unless otherwise stated in the Employer's Requirements:
(a)
the Employer shall be responsible for the Employer's Equipment, except that
(b)
the Contractor shall be responsible for each item of Employer's Equipment whilst any of the
Contractor's Personnel is operating it, driving it, directing it or in possession or control of it.
The appropriate quantities and the amounts due (at such stated prices) for the use of Employer's Equipment
shall be agreed or determined by the Engineer in accordance with Sub-Clause 2.5 [Employer's Claims] and
Sub-Clause 3.5 [Determinations]. The Contractor shall pay these amounts to the Employer.
The Employer shall supply, free of charge, the "free-issue materials" (if any) in accordance with the details
stated in the Employer's Requirements. The Employer shall, at his risk and cost, provide these materials at
the time and place specified in the Contract. The Contractor shall then visually inspect them, and shall
promptly give notice to the Engineer of any shortage, defect or default in these materials. Unless otherwise
agreed by both Parties, the Employer shall immediately rectify the notified shortage, defect or default.
After this visual inspection, the free-issue materials shall come under the care, custody and control of the
Contractor. The Contractor's obligations of inspection, care, custody and control shall not relieve the
Employer of liability for any shortage, defect or default not apparent from a visual inspection.
4.21
Progress Reports
Unless otherwise stated in the Particular Conditions, monthly progress reports shall be prepared by the
Contractor and submitted to the Engineer in six copies. The first report shall cover the period up to the end
of the first calendar month following the Commencement Date. Reports shall be submitted monthly
thereafter, each within 7 days after the last day of the period to which it relates.
Section VIII. General Conditions
GC-27
Reporting shall continue until the Contractor has completed all work which is known to be outstanding at the
completion date stated in the Taking-Over Certificate for the Works.
Each report shall include:
4.22
(a)
charts and detailed descriptions of progress, including each stage of design, Contractor's
Documents, procurement, manufacture, delivery to Site, construction, erection, testing,
commissioning and trial operation;
(b)
photographs showing the status of manufacture and of progress on the Site;
(c)
for the manufacture of each main item of Plant and Materials, the name of the manufacturer,
manufacture location, percentage progress, and the actual or expected dates of:
(i)
commencement of manufacture,
(ii)
Contractor's inspections,
(iii)
tests, and
(iv)
shipment and arrival at the Site;
(d)
the details described in Sub-Clause 6.10 [Records of Contractor's Personnel and Equipment];
(e)
copies of quality assurance documents, test results and certificates of Materials;
(f)
list of Variations, notices given under Sub-Clause 2.5 [Employer's Claims] and notices given
under Sub-Clause 20.1 [Contractor's Claims];
(g)
safety statistics, including details of any hazardous incidents and activities relating to
environmental aspects and public relations; and
(h)
comparisons of actual and planned progress, with details of any events or circumstances which
may jeopardise the completion in accordance with the Contract, and the measures being (or to
be) adopted to overcome delays.
Security of the Site
Unless otherwise stated in the Particular Conditions:
(a)
the Contractor shall be responsible for keeping unauthorised persons off the Site, and
(b)
authorised persons shall be limited to the Contractor's Personnel and the Employer's Personnel;
and to any other personnel notified to the Contractor, by the Employer or the Engineer, as
authorised personnel of the Employer's other contractors on the Site.
GC-28
4.23
Section VII. General Conditions
Contractor’s Operations on Site
The Contractor shall confine his operations to the Site, and to any additional areas which may be obtained
by the Contractor and agreed by the Engineer as additional working areas. The Contractor shall take all
necessary precautions to keep Contractor's Equipment and Contractor's Personnel within the Site and these
additional areas, and to keep them off adjacent land.
During the execution of the Works, the Contractor shall keep the Site free from all unnecessary obstruction,
and shall store or dispose of any Contractor's Equipment or surplus materials. The Contractor shall clear
away and remove from the Site any wreckage, rubbish and Temporary Works which are no longer required.
Upon the issue of a Taking-Over Certificate, the Contractor shall clear away and remove, from that part of
the Site and Works to which the Taking-Over Certificate refers, all Contractor's Equipment, surplus material,
wreckage, rubbish and Temporary Works. The Contractor shall leave that part of the Site and the Works in a
clean and safe condition. However, the Contractor may retain on Site, during the Defects Notification Period,
such Goods as are required for the Contractor to fulfil obligations under the Contract.
4.24
Fossils
All fossils, coins, articles of value or antiquity, and structures and other remains or
items of geological or
archaeological interest found on the Site shall be placed under the care and authority of the Employer. The
Contractor shall take reasonable precautions to prevent Contractor's Personnel or other persons from
removing or damaging any of these findings.
The Contractor shall, upon discovery of any such finding, promptly give notice to the Engineer, who shall
issue instructions for dealing with it. If the Contractor suffers delay and/or incurs Cost from complying with
the instructions, the Contractor shall give a further notice to the Engineer and shall be entitled subject to
Sub-Clause 20.1 [Contractor's Claims] to:
(a)
an extension of time for any such delay, if completion is or will be delayed, under Sub-Clause
8.4 [Extension of Time for Completion], and
(b)
payment of any such Cost, which shall be included in the Contract Price.
After receiving this further notice, the Engineer shall proceed in accordance with Sub-Clause 3.5
[Determinations] to agree or determine these matters.
5
Design
5.1
General Design Obligations
The Contractor shall carry out, and be responsible for, the design of the Works. Design shall be prepared by
qualified designers who are engineers or other professionals who comply with the criteria (if any) stated in
the Employer's Requirements. Unless otherwise stated in the Contract, the Contractor shall submit to the
Engineer for consent the name and particulars of each proposed designer and design Subcontractor.
Section VIII. General Conditions
GC-29
The Contractor warrants that he, his designers and design Subcontractors have the experience and
capability necessary for the design. The Contractor undertakes that the designers shall be available to
attend discussions with the Engineer at all reasonable times, until the expiry date of the relevant Defects
Notification Period.
Upon receiving notice under Sub-Clause 8.1 [Commencement of Works], the Contractor shall scrutinise the
Employer's Requirements (including design criteria and calculations, if any) and the items of reference
mentioned in Sub-Clause 4.7 [Setting Out]. Within the period stated in the Contract Data, calculated from
the Commencement Date, the Contractor shall give notice to the Engineer of any error, fault or other defect
found in the Employer's Requirements or these items of reference.
After receiving this notice, the Engineer shall determine whether Clause 13 [Variations and Adjustments]
shall be applied, and shall give notice to the Contractor accordingly. If and to the extent that (taking account
of cost and time) an experienced contractor exercising due care would have discovered the error, fault or
other defect when examining the Site and the Employer's Requirements before submitting the Tender, the
Time for Completion shall not be extended and the Contract Price shall not be adjusted
5.2
Contractor's Documents
The Contractor's Documents shall comprise the technical documents specified in the Employer's
Requirements, documents required to satisfy all regulatory approvals, and the documents described in SubClause 5.6 [As-Built Documents] and Sub-Clause 5.7 [Operation and Maintenance Manuals]. Unless
otherwise stated in the Employer's Requirements, the Contractor's Documents shall be written in the
language for communications defined in Sub-Clause 1.4 [Law and Language].
The Contractor shall prepare all Contractor's Documents, and shall also prepare any other documents
necessary to instruct the Contractor's Personnel. The Employer's Personnel shall have the right to inspect
the preparation of all these documents, wherever they are being prepared.
If the Employer's Requirements describe the Contractor's Documents which are to be submitted to the
Engineer for review and/or for approval, they shall be submitted accordingly, together with a notice as
described below. In the following provisions of this Sub-Clause, (i) "review period" means the period
required by the Engineer for review and (if so specified) for approval, and (ii) "Contractor's Documents"
exclude any documents which are not specified as being required to be submitted for review and/or for
approval.
Unless otherwise stated in the Employer's Requirements, each review period shall not exceed 21 days,
calculated from the date on which the Engineer receives a Contractor's Document and the Contractor's
notice. This notice shall state that the Contractor's Document is considered ready, both for review (and
approval, if so specified) in accordance with this Sub-Clause and for use. The notice shall also state that the
Contractor's Document complies with the Contract, or the extent to which it does not comply.
The Engineer may, within the review period, give notice to the Contractor that a Contractor's Document fails
(to the extent stated) to comply with the Contract. If a Contractor's Document so fails to comply, it shall be
rectified, resubmitted and reviewed (and, if specified, approved) in accordance with this Sub-Clause, at the
Contractor's cost.
For each part of the Works, and except to the extent that the prior approval or consent of the Engineer shall
have been obtained:
(a)
in the case of a Contractor's Document which has (as specified) been submitted for the
Engineer's approval:
GC-30
Section VII. General Conditions
(i)
the Engineer shall give notice to the Contractor that the Contractor's Document is
approved, with or without comments, or that it fails (to the extent stated) to comply
with the Contract;
(ii)
execution of such part of the Works shall not commence until the Engineer has
approved the Contractor's Document; and
(iii)
the Engineer shall be deemed to have approved the Contractor's Document upon
the expiry of the review periods for all the Contractor's Documents which are
relevant to the design and execution of such part, unless the Engineer has
previously notified otherwise in accordance with sub-paragraph (i);
(b)
execution of such part of the Works shall not commence prior to the expiry of the review periods
for all the Contractor's Documents which are relevant to its design and execution;
(c)
execution of such part of the Works shall be in accordance with these reviewed (and, if
specified, approved) Contractor's Documents; and
(d)
if the Contractor wishes to modify any design or document which has previously been submitted
for review (and, if specified, approval), the Contractor shall immediately give notice to the
Engineer. Thereafter, the Contractor shall submit revised documents to the Engineer in
accordance with the above procedure.
If the Engineer instructs that further Contractor's Documents are required, the Contractor shall prepare them
promptly. Any such approval or consent, or any review (under this Sub-Clause or otherwise), shall not
relieve the Contractor from any obligation or responsibility
5.3
Contractor's Undertaking
The Contractor undertakes that the design, the Contractor's Documents, the execution and the completed
Works will be in accordance with:
5.4
(a)
the Laws in the Country, and
(b)
the documents forming the Contract, as altered or modified by Variations.
Technical Standards and Regulations
The design, the Contractor's Documents, the execution and the completed Works shall comply with the
Country's technical standards, building, construction and environmental Laws, Laws applicable to the
product being produced from the Works, and other standards specified in the Employer's Requirements,
applicable to the Works, or defined by the applicable Laws.
All these Laws shall, in respect of the Works and each Section, be those prevailing when the Works or
Section are taken over by the Employer under Clause 10 [Employer's Taking Over]. References in the
Contract to published standards shall be understood to be references to the edition applicable on the Base
Date, unless stated otherwise.
If changed or new applicable standards come into force in the Country after the Base Date, the Contractor
shall give notice to the Engineer and (if appropriate) submit proposals for compliance. In the event that:
Section VIII. General Conditions
(a)
the Engineer determines that compliance is required, and
(b)
the proposals for compliance constitute a variation,
GC-31
then the Engineer shall initiate a Variation in accordance with Clause 13 [Variations and Adjustments].
5.5
Training
The Contractor shall carry out the training of Employer's Personnel in the operation and maintenance of the
Works to the extent specified in the Employer's Requirements. If the Contract specifies training which is to
be carried out before taking-over, the Works shall not be considered to be completed for the purposes of
taking-over under Sub-Clause 10.1 [Taking Over of the Works and Sections] until this training has been
completed.
5.6
As-Built Documents
The Contractor shall prepare, and keep up-to-date, a complete set of "as-built" records of the execution of
the Works, showing the exact as-built locations, sizes and details of the work as executed. These records
shall be kept on the Site and shall be used exclusively for the purposes of this Sub-Clause. Two copies shall
be supplied to the Engineer prior to the commencement of the Tests on Completion.
In addition, the Contractor shall supply to the Engineer as-built drawings of the Works, showing all Works as
executed, and submit them to the Engineer for review under Sub-Clause 5.2 [Contractor's Documents]. The
Contractor shall obtain the consent of the Engineer as to their size, the referencing system, and other
relevant details
Prior to the issue of any Taking-Over Certificate, the Contractor shall supply to the Engineer the specified
numbers and types of copies of the relevant as-built drawings, in accordance with the Employer's
Requirements. The Works shall not be considered to be completed for the purposes of taking-over under
Sub-Clause 10.1 [Taking Over of the Works and Sections] until the Engineer has received these
documents.
5.7
Operation and Maintenance Manuals
Prior to commencement of the Tests on Completion, the Contractor shall supply to the Engineer provisional
operation and maintenance manuals in sufficient detail for the Employer to operate, maintain, dismantle,
reassemble, adjust and repair the Plant.
The Works shall not be considered to be completed for the purposes of taking-over under Sub-Clause 10.1
[Taking Over of the Works and Sections] until the Engineer has received final operation and maintenance
manuals in such detail, and any other manuals specified in the Employer's Requirements for these
purposes.
5.8
Design Error
If errors, omissions, ambiguities, inconsistencies, inadequacies or other defects are found in the Contractor's
Documents, they and the Works shall be corrected at the Contractor's cost, notwithstanding any consent or
approval under this Clause.
GC-32
Section VII. General Conditions
6
Staff and Labour
6.1
Engagement of Labour
Except as otherwise stated in the Employer's Requirements, the Contractor shall make arrangements for
the engagement of all staff and labour, local or otherwise, and fortheir payment, feeding, transport and,
when appropriate, housing.
The Contractor is encouraged, to the extent practicable and reasonable, to employ staff and labour with
appropriate qualifications and experience from sources within the Country.
6.2
Rates of Wages and Conditions of Labour
The Contractor shall pay rates of wages, and observe conditions of labour, which are not lower than those
established for the trade or industry where the work is carried out. If no established rates or conditions are
applicable, the Contractor shall pay rates of wages and observe conditions which are not lower than the
general level of wages and conditions observed locally by employers whose trade or industry is similar to
that of the Contractor.
The Contractor shall inform the Contractor’s Personnel about their liability to pay personal income taxes in
the Country in respect of such of their salaries, wages, allowances and any benefits as are subject to tax
under the Laws of the Country for the time being in force, and the Contractor shall perform such duties in
regard to such deductions thereof as may be imposed on him by such Laws.
6.3
Persons in the Service
The Contractor shall not recruit, or attempt to recruit, staff and labour from amongst the Employer’s
Personnel.
6.4
Labour Laws
The Contractor shall comply with all the relevant labour Laws applicable to the Contractor's Personnel,
including Laws relating to their employment, health, safety, welfare, immigration and emigration, and shall
allow them all their legal rights.
The Contractor shall require his employees to obey all applicable Laws, including those concerning safety at
work.
6.5
Working Hours
No work shall be carried out on the Site on locally recognised days of rest, or outside the normal working
hours stated in the Contract Data, unless:
(a)
otherwise stated in the Contract,
(b)
the Engineer gives consent, or
Section VIII. General Conditions
(c)
6.6
GC-33
the work is unavoidable, or necessary for the protection of life or property or for the safety of the
Works, in which case the Contractor shall immediately advise the Engineer.
Facilities for Staff and Labour
Except as otherwise stated in the Employer's Requirements, the Contractor shall provide and maintain all
necessary accommodation and welfare facilities for the Contractor's Personnel. The Contractor shall also
provide facilities for the Employer's Personnel as stated in the Employer's Requirements.
The Contractor shall not permit any of the Contractor's Personnel to maintain any temporary or permanent
living quarters within the structures forming part of the Permanent Works.
6.7
Health and Safety
The Contractor shall at all times take all reasonable precautions to maintain the health and safety of the
Contractor's Personnel. In collaboration with local health authorities, the Contractor shall ensure that medical
staff, first aid facilities, sick bay and ambulance service are available at all times at the Site and at any
accommodation for Contractor's and Employer's Personnel, and that suitable arrangements are made for all
necessary welfare and hygiene requirements and for the prevention of epidemics.
The Contractor shall appoint an accident prevention officer at the Site, responsible for maintaining safety
and protection against accidents. This person shall be qualified for this responsibility, and shall have the
authority to issue instructions and take protective measures to prevent accidents. Throughout the execution
of the Works, the Contractor shall provide whatever is required by this person to exercise this responsibility
and authority.
The Contractor shall send, to the Engineer, details of any accident as soon as practicable after its
occurrence. The Contractor shall maintain records and make reports concerning health, safety and welfare
of persons, and damage to property, as the Engineer may reasonably require.
HIV-AIDS Prevention. The Contractor shall conduct an HIV-AIDS awareness programme via an approved
service provider, and shall undertake such other measures as are specified in this Contract to reduce the
risk of the transfer of the HIV virus between and among the Contractor’s Personnel and the local
community, to promote early diagnosis and to assist affected individuals.
The Contractor shall throughout the contract (including the Defects Notification Period): (i) conduct
Information, Education and Communication (IEC) campaigns, at least every other month, addressed to all
the Site staff and labour (including all the Contractor's employees, all Subcontractors and any other
Contractor’s or Employer’s personnel, and all truck drivers and crew making deliveries to Site for
construction activities) and to the immediate local communities, concerning the risks, dangers and impact,
and appropriate avoidance behaviour with respect to, of Sexually Transmitted Diseases (STD) - or Sexually
Transmitted Infections (STI) in general and HIV/AIDS in particular; (ii) provide male or female condoms for
all Site staff and labour as appropriate; and (iii) provide for STI and HIV/AIDS screening, diagnosis,
counselling and referral to a dedicated national STI and HIV/AIDS programme, (unless otherwise agreed) of
all Site staff and labour.
GC-34
Section VII. General Conditions
The Contractor shall include in the programme to be submitted for the execution of the Works under SubClause 8.3 an alleviation programme for Site staff and labour and their families in respect of Sexually
Transmitted Infections (STI) and Sexually Transmitted Diseases (STD) including HIV/AIDS. The STI, STD
and HIV/AIDS alleviation programme shall indicate when, how and at what cost the Contractor plans to
satisfy the requirements of this Sub-Clause and the related specification. For each component, the
programme shall detail the resources to be provided or utilised and any related sub-contracting proposed.
The programme shall also include provision of a detailed cost estimate with supporting documentation.
Payment to the Contractor for preparation and implementation this programme shall not exceed the
Provisional Sum dedicated for this purpose.
6.8
Contractor’s Superintendence
Throughout the design and execution of the Works, and as long thereafter as is necessary to fulfil the
Contractor's obligations, the Contractor shall provide all necessary superintendence to plan, arrange, direct,
manage, inspect and test the work.
Superintendence shall be given by a sufficient number of persons having adequate knowledge of the
language for communications (defined in Sub-Clause 1.4 [Law and Language]) and of the operations to be
carried out (including the methods and techniques required, the hazards likely to be encountered and
methods of preventing accidents), for the satisfactory and safe execution of the Works.
6.9
Contractor’s Personnel
The Contractor's Personnel shall be appropriately qualified, skilled and experienced in their respective
trades or occupations. The Engineer may require the Contractor to remove (or cause to be removed) any
person employed on the Site or Works, including the Contractor's Representative if applicable, who:
(a)
persists in any misconduct or lack of care,
(b)
carries out duties incompetently or negligently,
(c)
fails to conform with any provisions of the Contract, or
(d)
persists in any conduct which is prejudicial to safety, health, or the protection of the
environment.
If appropriate, the Contractor shall then appoint (or cause to be appointed) a suitable replacement person.
6.10
Records of Contractor’s Personnel and Equipment
The Contractor shall submit, to the Engineer, details showing the number of each class of Contractor's
Personnel and of each type of Contractor's Equipment on the Site. Details shall be submitted each calendar
month, in a form approved by the Engineer, until the Contractor has completed all work which is known to
be outstanding at the completion date stated in the Taking-Over Certificate for the Works.
6.11
Disorderly Conduct
Section VIII. General Conditions
GC-35
The Contractor shall at all times take all reasonable precautions to prevent any unlawful, riotous or
disorderly conduct by or amongst the Contractor's Personnel, and to preserve peace and protection of
persons and property on and near the Site.
6.12
Foreign Personnel
The Contractor may bring in to the Country any foreign personnel who are necessary for the execution of
the Works to the extent allowed by the applicable Laws. The Contractor shall ensure that these personnel
are provided with the required residence visas and work permits. The Employer will, if requested by the
Contractor, use his best endeavours in a timely and expeditious manner to assist the Contractor in obtaining
any local, state, national, or government permission required for bringing in the Contractor’s personnel.
The Contractor shall be responsible for the return of these personnel to the place where they were recruited
or to their domicile. In the event of the death in the Country of any of these personnel or members of their
families, the Contractor shall similarly be responsible for making the appropriate arrangements for their
return or burial.
6.13
Supply of Foodstuffs
The Contractor shall arrange for the provision of a sufficient supply of suitable food as may be stated in the
Employer’s Requirements at reasonable prices for the Contractor’s Personnel for the purpose of or in
connection with the Contract.
6.14
Supply of Water
The Contractor shall, having regard to local conditions, provide on the Site an adequate supply of drinking
and other water for the use of the Contractor’s Personnel.
6.15
Measures against Insect and Pest Nuisance
The Contractor shall at all times take the necessary precautions to protect the Contractor’s Personnel
employed on the Site from insect and pest nuisance, and to reduce their danger to health. The Contractor
shall employ with all the regulations of the local health authorities, including use of appropriate insecticides.
6.16
Alcoholic Liquor or Drugs
The Contractor shall not, otherwise than in accordance with the Laws of the Country, import, sell, give,
barter or otherwise dispose of any alcoholic liquor or drugs, or permit or allow importation, sale, gift, barter or
disposal thereto by Contractor’s Personnel.
6.17
Arms and Ammunition
The Contractor shall not give, barter, or otherwise dispose of, to any person, any arms, or ammunition of
any kind, or allow Contractor’s Personnel to do so.
6.18
Festivals and Religious Customs
GC-36
Section VII. General Conditions
The Contractor shall respect the Country’s recognized festivals, days, of rest and religious or other customs.
6.19
Funeral Arrangements
The Contractor shall be responsible, to the extent required by local regulations, for making any funeral
arrangements for any of his local employees who may die while engaged upon the Work.
6.20
Forced Labour
The Contractor shall not employ “forced or compulsory labour” in any form. “Forced or compulsory labour”
consists of all work or service, not voluntarily performed, that is extracted from an individual under threat of
force or penalty.
6.21
Child Labour
The Contractor shall not employ any child to perform any work that is economically exploitative, or is likely to
be hazardous to, or to interfere with, the child’s education, or to be harmful to the child’s health or physical,
mental, spiritual, moral, or social development. Where the relevant labour laws of the Country have
provisions for employment of minors, the Contractor shall follow those laws applicable to the Contractor.
Children below the age of 18 years shall not be employed in dangerous work.
6.22
Employment Records of Workers
The Contractor shall keep complete and accurate records of the employment of labour at the Site. The
records shall include the names, ages, genders, hours worked and wages paid to all workers. These
records shall be summarized on a monthly basis and submitted to the Engineer, and these records shall be
available for inspection by Auditors during normal working hours. These records shall be included in the
details to be submitted by the Contractor under Sub-Clause 6.10 [Records of Contractor’s Personnel and
Equipment].
6.23
Worker’s Organizations
In countries where the relevant labour laws recognize worker's rights to form and to join workers'
organizations of their choosing without interference and to bargain collectively, the Contractor shall comply
with such laws. Where the relevant labour laws substantially restrict workers' organizations, the Contractor
shall enable alternative means for the Contractor's Personnel to express their grievances and protect their
rights regarding working conditions and terms of employment. In either case described above, and where
the relevant labour laws are silent, the Contractor shall not discourage the Contractor's Personnel from
forming or joining workers' organizations of their choosing or from bargaining collectively, and shall not
discriminate or retaliate against the Contractor's Personnel who participate, or seek to participate, in such
organizations and bargain collectively. The Contractor shall engage with such workers' representatives.
Workers' organizations are expected to fairly represent the workers in the workforce.
6.24
Non-Discrimination and Equal Opportunity
Section VIII. General Conditions
GC-37
The Contractor shall not make employment decisions on the basis of personal characteristics unrelated to
inherent job requirements. The Contractor shall base the employment relationship on the principle of equal
opportunity and fair treatment, and shall not discriminate with respect to aspects of the employment
relationship, including recruitment and hiring, compensation (including wages and benefits), working
conditions and terms of employment, access to training, promotion, termination of employment or
retirement, and discipline. In countries where the relevant labour laws provide for non-discrimination in
employment, the Contractor shall comply with such laws. When the relevant labour laws are silent on nondiscrimination in employment, the Contractor shall meet this Sub-Clause's requirements. Special measures
of protection or assistance to remedy past discrimination or selection for a particular job based on the
inherent requirements of the job shall not be deemed discrimination.
7
Plant, Materials and Workmanship
7.1
Manner of Execution
The Contractor shall carry out the manufacture of Plant, the production and manufacture of Materials, and
all other execution of the Works:
7.2
(a)
in the manner (if any) specified in the Contract,
(b)
in a proper workmanlike and careful manner, in accordance with recognised good practice, and
(c)
with properly equipped facilities and non-hazardous Materials, except as otherwise specified in
the Contract.
Samples
The Contractor shall submit the following samples of Materials, and relevant information, to the Engineer for
review in accordance with the procedures for Contractor's Documents described in Sub-Clause 5.2
[Contractor's Documents]:
(a)
manufacturer's standard samples of Materials and samples specified in the Contract, all at the
Contractor's cost, and
(b)
additional samples instructed by the Engineer as a Variation.
Each sample shall be labelled as to origin and intended use in the Works.
7.3
Inspection
The Employer's Personnel shall at all reasonable times:
(a)
have full access to all parts of the Site and to all places from which natural Materials are being
obtained, and
(b)
during production, manufacture and construction (at the Site and elsewhere), be entitled to
examine, inspect, measure and test the materials and workmanship, and to check the progress
of manufacture of Plant and production and manufacture of Materials.
GC-38
Section VII. General Conditions
The Contractor shall give the Employer's Personnel full opportunity to carry out these activities, including
providing access, facilities, permissions and safety equipment. No such activity shall relieve the Contractor
from any obligation or responsibility.
The Contractor shall give notice to the Engineer whenever any work is ready and before it is covered up, put
out of sight, or packaged for storage or transport. The Engineer shall then either carry out the examination,
inspection, measurement or testing without unreasonable delay, or promptly give notice to the Contractor
that the Engineer does not require to do so. If the Contractor fails to give the notice, he shall, if and when
required by the Engineer, uncover the work and thereafter reinstate and make good, all at the Contractor's
cost.
7.4
Testing
This Sub-Clause shall apply to all tests specified in the Contract, other than the Tests after Completion (if
any).
Except as otherwise specified in the Contract, the Contractor shall provide all apparatus, assistance,
documents and other information, electricity, equipment, fuel, consumables, instruments, labour, materials,
and suitably qualified and experienced staff, as are necessary to carry out the specified tests efficiently. The
Contractor shall agree, with the Engineer, the time and place for the specified testing of any Plant, Materials
and other parts of the Works.
The Engineer may, under Clause 13 [Variations and Adjustments], vary the location or details of specified
tests, or instruct the Contractor to carry out additional tests. If these varied or additional tests show that the
tested Plant, Materials or workmanship is not in accordance with the Contract, the cost of carrying out this
Variation shall be borne by the Contractor, notwithstanding other provisions of the Contract.
The Engineer shall give the Contractor not less than 24 hours' notice of the Engineer's intention to attend the
tests. If the Engineer does not attend at the time and place agreed, the Contractor may proceed with the
tests, unless otherwise instructed by the Engineer, and the tests shall then be deemed to have been made
in the Engineer's presence.
If the Contractor suffers delay and/or incurs Cost from complying with these instructions or as a result of a
delay for which the Employer is responsible, the Contractor shall give notice to the Engineer and shall be
entitled subject to Sub-Clause 20.1 [Contractor's Claims] to:
(a)
an extension of time for any such delay, if completion is or will be delayed, under Sub-Clause
8.4 [Extension of Time for Completion], and
(b)
payment of any such Cost plus profit, which shall be included in the Contract Price.
After receiving this notice, the Engineer shall proceed in accordance with Sub-Clause 3.5 [Determinations]
to agree or determine these matters.
The Contractor shall promptly forward to the Engineer duly certified reports of the tests. When the specified
tests have been passed, the Engineer shall endorse the Contractor's test certificate, or issue a certificate to
him, to that effect. If the Engineer has not attended the tests, he shall be deemed to have accepted the
readings as accurate.
7.5
Rejection
Section VIII. General Conditions
GC-39
If, as a result of an examination, inspection, measurement or testing, any Plant, Materials, design or
workmanship is found to be defective or otherwise not in accordance with the Contract, the Engineer may
reject the Plant, Materials, design or workmanship by giving notice to the Contractor, with reasons. The
Contractor shall then promptly make good the defect and ensure that the rejected item complies with the
Contract.
If the Engineer requires this Plant, Materials, design or workmanship to be retested, the tests shall be
repeated under the same terms and conditions. If the rejection and retesting cause the Employer to incur
additional costs, the Contractor shall subject to Sub-Clause 2.5 [Employer's Claims] pay these costs to the
Employer.
7.6
Remedial Work
Notwithstanding any previous test or certification, the Engineer may instruct the Contractor to:
(a)
remove from the Site and replace any Plant or Materials which is not in accordance with the
Contract,
(b)
remove and re-execute any other work which is not in accordance with the Contract, and
(c)
execute any work which is urgently required for the safety of the Works, whether because of an
accident, unforeseeable event or otherwise.
The Contractor shall comply with the instruction within a reasonable time, which shall be the time (if any)
specified in the instruction, or immediately if urgency is specified under sub-paragraph (c).
If the Contractor fails to comply with the instruction, the Employer shall be entitled to employ and pay other
persons to carry out the work. Except to the extent that the Contractor would have been entitled to payment
for the work, the Contractor shall subject to Sub-Clause 2.5 [Employer's Claims] pay to the Employer all
costs arising from this failure.
7.7
Ownership of Plant and Materials
Except otherwise specified in the Contract, each item of Plant and Materials shall, to the extent consistent
with the Laws of the Country, become the property of the Employer at whichever is the earlier of the
following times, free from liens and other encumbrances:
7.8
(a)
when it is incorporated in the Works;
(b)
when the Contractor is paid the corresponding value of the Plant and Materials under SubClause 8.10 [Payment for Plant and Materials in Event of Suspension]”.
Royalties
Unless otherwise stated in the Employer's Requirements, the Contractor shall pay all royalties, rents and
other payments for:
(a)
natural Materials obtained from outside the Site, and
GC-40
Section VII. General Conditions
(b)
the disposal of material from demolitions and excavations and of other surplus material
(whether natural or man-made), except to the extent that disposal areas within the Site are
specified in the Contract.
8
Commencement, Delays and Suspension
8.1
Commencement of Work
Except otherwise specified in the Particular Conditions , the Commencement Date shall be the date at
which the following precedent conditions have all been fulfilled and the Engineer’s instruction recording the
agreement of both Parties on such fulfilment and instructing to commence the Works is received by the
Contractor:
(a)
signature of the Contract Agreement by both Parties, and if required, approval of the Contract by relevant
authorities in the Country;
(b)
delivery to the Contractor of reasonable evidence of the Employer’s Financial arrangements
(under Sub-Clause 2.4 [Employer’s Financial Arrangements])
(c)
(c) except if otherwise specified in the Contract Data, effective access to and possession of the
Site given to the Contractor together with such permission(s)under (a) of Sub-Clause 1.13
[ Compliance with Laws ] as required for the commencement of the Works; and
(d)
receipt by the Contractor of the Advance Payment under Sub-Clause 14.2 [Advance Payment]
provided that the corresponding bank guarantee has been delivered by the Contractor.
If the said Engineer’s instruction is not received by the Contractor within 180 days from his receipt of the
Letter of Acceptance, the Contractor shall be entitled to terminate the Contract under Sub-Clause 16.2
[Termination by Contractor].
The Contractor shall commence the design and execution of the Works as soon as is reasonably
practicable after the Commencement Date, and shall then proceed with the Works with due expedition and
without delay.
8.2
Completion
The Contractor shall complete the whole of the Works, and each Section (if any), within the Time for
Completion for the Works or Section (as the case may be), including:
(a)
achieving the passing of the Tests on Completion, and
(b)
completing all work which is stated in the Contract as being required for the Works or Section to
be considered to be completed for the purposes of taking-over under Sub-Clause 10.1 [Taking
Over of the Works and Sections].
Section VIII. General Conditions
8.3
GC-41
Programme
The Contractor shall submit a detailed time programme to the Engineer within 28 days after receiving the
notice under Sub-Clause 8.1 [Commencement of Works]. The Contractor shall also submit a revised
programme whenever the previous programme is inconsistent with actual progress or with the Contractor's
obligations. Each programme shall include:
(a)
the order in which the Contractor intends to carry out the Works, including the anticipated timing
of each stage of design, Contractor's Documents, procurement, manufacture, inspection,
delivery to Site, construction, erection, testing, commissioning and trial operation,
(b)
the periods for reviews under Sub-Clause 5.2 [Contractor's Documents] and for any other
submissions, approvals and consents specified in the Employer's Requirements,
(c)
the sequence and timing of inspections and tests specified in the Contract, and
(d)
a supporting report which includes:
(i)
a general description of the methods which the Contractor intends to adopt, and of
the major stages, in the execution of the Works, and
(ii)
details showing the Contractor's reasonable estimate of the number of each class
of Contractor's Personnel and of each type of Contractor's Equipment, required on
the Site for each major stage.
Unless the Engineer, within 21 days after receiving a programme, gives notice to the Contractor stating the
extent to which it does not comply with the Contract, the Contractor shall proceed in accordance with the
programme, subject to his other obligations under the Contract. The Employer's Personnel shall be entitled
to rely upon the programme when planning their activities.
The Contractor shall promptly give notice to the Engineer of specific probable future events or
circumstances which may adversely affect the work, increase the Contract Price or delay the execution of
the Works. The Engineer may require the Contractor to submit an estimate of the anticipated effect of the
future event or circumstances, and/or a proposal under Sub-Clause 13.3 [Variation Procedure].
If, at any time, the Engineer gives notice to the Contractor that a programme fails (to the extent stated) to
comply with the Contract or to be consistent with actual progress and the Contractor's stated intentions, the
Contractor shall submit a revised programme to the Engineer in accordance with this Sub-Clause
8.4
Extension of Time for Completion
The Contractor shall be entitled subject to Sub-Clause 20.1 [Contractor's Claims] to an extension of the
Time for Completion if and to the extent that completion for the purposes of Sub-Clause 10.1 [Taking Over
of the Works and Sections] is or will be delayed by any of the following causes:
(a)
a Variation (unless an adjustment to the Time for Completion has been agreed under SubClause 13.3 [Variation Procedure]),
(b)
a cause of delay giving an entitlement to extension of time under a Sub-Clause of these
Conditions,
GC-42
Section VII. General Conditions
(c)
exceptionally adverse climatic conditions,
(d)
Unforeseeable shortages in the availability of personnel or Goods caused by epidemic or
governmental actions, or
(e)
any delay, impediment or prevention caused by or attributable to the Employer, the Employer's
Personnel, or the Employer's other contractors.
If the Contractor considers himself to be entitled to an extension of the Time for Completion, the Contractor
shall give notice to the Engineer in accordance with Sub-Clause 20.1 [Contractor's Claims]. When
determining each extension of time under Sub-Clause 20.1, the Engineer shall review previous
determinations and may increase, but shall not decrease, the total extension of time.
8.5
Delays Caused by Authorities
If the following conditions apply, namely:
(a)
the Contractor has diligently followed the procedures laid down by the relevant legally constituted
public authorities in the Country,
(b)
these authorities delay or disrupt the Contractor's work, and
(c)
the delay or disruption was Unforeseeable,
then this delay or disruption will be considered as a cause of delay under sub-paragraph (b) of Sub-Clause
8.4 [Extension of Time for Completion].
8.6
Rate of Progress
If, at any time:
(a)
actual progress is too slow to complete within the Time for Completion, and/or
(b)
progress has fallen (or will fall) behind the current programme under Sub-Clause 8.3
[Programme],
other than as a result of a cause listed in Sub-Clause 8.4 [Extension of Time for Completion], then the
Engineer may instruct the Contractor to submit, under Sub-Clause 8.3 [Programme], a revised programme
and supporting report describing the revised methods which the Contractor proposes to adopt in order to
expedite progress and complete within the Time for Completion.
Unless the Engineer notifies otherwise, the Contractor shall adopt these revised methods, which may
require increases in the working hours and/or in the numbers of Contractor’s Personnel and/or Goods, at the
risk and cost of the Contractor. If these revised methods cause the Employer to incur additional costs, the
Contractor shall subject to notice under Sub-Clause 2.5 [Employer’s Claims] pay these costs to the
Employer, in addition to delay damages (if any) under Sub-Clause 8.7 below.
Additional costs of revised methods, including acceleration measures, instructed by the Engineer to reduce
delays resulting from causes listed under Sub-Clause 8.4 [Extension of Time for Completion] shall be paid
by the Employer, without generating, however, any other additional payment benefit to the Contractor.
Section VIII. General Conditions
8.7
GC-43
Delay Damages
If the Contractor fails to comply with Sub-Clause 8.2 [Time for Completion], the Contractor shall subject to
notice under Sub-Clause 2.5 [Employer’s Claims] pay delay damages to the Employer for this default.
These delay damages shall be the sum stated in the Contract Data, which shall be paid for every day which
shall elapse between the relevant Time for Completion and the date stated in the Taking-Over Certificate.
However, the total amount due under this Sub-Clause shall not exceed the maximum amount of delay
damages (if any) stated in the Contract Data.
These delay damages shall be the only damages due from the Contractor for such default, other than in the
event of termination under Sub-Clause 15.2 [Termination by Employer] prior to completion of the Works.
These damages shall not relieve the Contractor from his obligation to complete the Works, or from any other
duties, obligations or responsibilities which he may have under the Contract.
8.8
Suspension of Work
The Engineer may at any time instruct the Contractor to suspend progress of part or all of the Works. During
such suspension, the Contractor shall protect, store and secure such part or the Works against any
deterioration, loss or damage.
The Engineer may also notify the cause for the suspension. If and to the extent that the cause is notified and
is the responsibility of the Contractor, the following Sub-Clauses 8.9, 8.10 and 8.11 shall not apply.
8.9
Consequences of Suspension
If the Contractor suffers delay and/or incurs Cost from complying with the Engineer's instructions under SubClause 8.8 [Suspension of Work] and/or from resuming the work, the Contractor shall give notice to the
Engineer and shall be entitled subject to Sub-Clause 20.1 [Contractor's Claims] to:
(a)
an extension of time for any such delay, if completion is or will be delayed, under Sub-Clause
8.4 [Extension of Time for Completion], and
(b)
payment of any such Cost, which shall be included in the Contract Price.
After receiving this notice, the Engineer shall proceed in accordance with Sub-Clause 3.5 [Determinations]
to agree or determine these matters.
The Contractor shall not be entitled to an extension of time for, or to payment of the Cost incurred in, making
good the consequences of the Contractor's faulty design, workmanship or materials, or of the Contractor's
failure to protect, store or secure in accordance with Sub-Clause 8.8 [Suspension of Work].
8.10
Payment for Plant and Materials in Event of Suspension
The Contractor shall be entitled to payment of the value (as at the date of suspension) of Plant and/or
Materials which have not been delivered to Site, if:
(a)
the work on Plant or delivery of Plant and/or Materials has been suspended for more than 28
days, and
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Section VII. General Conditions
(b)
8.11
the Contractor has marked the Plant and/or Materials as the Employer's property in accordance
with the Engineer's instructions.
Prolonged Suspension
If the suspension under Sub-Clause 8.8 [Suspension of Work] has continued for more than 84 days, the
Contractor may request the Engineer's permission to proceed. If the Engineer does not give permission
within 28 days after being requested to do so, the Contractor may, by giving notice to the Engineer, treat the
suspension as an omission under Clause 13 [Variations and Adjustments] of the affected part of the Works.
If the suspension affects the whole of the Works, the Contractor may give notice of termination under SubClause 16.2 [Termination by Contractor].
8.12
Resumption of Work
After the permission or instruction to proceed is given, the Contractor and the Engineer shall jointly examine
the Works and the Plant and Materials affected by the suspension. The Contractor shall make good any
deterioration or defect in or loss of the Works or Plant or Materials, which has occurred during the
suspension after receiving from the Engineer an instruction to this effect under Clause 13 [Variations and
Adjustments].
9
Tests on Completion
9.1
Contractor's Obligations
The Contractor shall carry out the Tests on Completion in accordance with this Clause and Sub-Clause 7.4
[Testing], after providing the documents in accordance with Sub-Clause 5.6 [As-Built Documents] and SubClause 5.7 [Operation and Maintenance Manuals].
The Contractor shall give to the Engineer not less than 21 days' notice of the date after which the Contractor
will be ready to carry out each of the Tests on Completion. Unless otherwise agreed, Tests on Completion
shall be carried out within 14 days after this date, on such day or days as the Engineer shall instruct.
Unless otherwise stated in the Particular Conditions, the Tests on Completion shall be carried out in the
following sequence:
(a)
pre-commissioning tests, which shall include the appropriate inspections and ("dry" or "cold")
functional tests to demonstrate that each item of Plant can safely undertake the next stage, (b)
(b)
commissioning tests, which shall include the specified operational tests to demonstrate that the
Works or Section can be operated safely and as specified, under all available operating
conditions; and
(c)
trial operation, which shall demonstrate that the Works or Section perform reliably and in
accordance with the Contract.
During trial operation, when the Works are operating under stable conditions, the Contractor shall give
notice to the Engineer that the Works are ready for any other Tests on Completion, including performance
tests to demonstrate whether the Works conform with criteria specified in the Employer's Requirements and
with the Schedule of Guarantees.
Section VIII. General Conditions
GC-45
Trial operation shall not constitute a taking-over under Clause 10 [Employer's Taking Over]. Unless
otherwise stated in the Particular Conditions, any product produced by the Works during trial operation shall
be the property of the Employer.
In considering the results of the Tests on Completion, the Engineer shall make allowances for the effect of
any use of the Works by the Employer on the performance or other characteristics of the Works. As soon as
the Works, or a Section, have passed each of the Tests on Completion described in sub-paragraph (a), (b)
or (c), the Contractor shall submit a certified report of the results of these Tests to the Engineer.
9.2
Delayed Tests
If the Tests on Completion are being unduly delayed by the Employer, Sub-Clause 7.4 [Testing] (fifth
paragraph) and/or Sub-Clause 10.3 [Interference with Tests on Completion] shall be applicable.
If the Tests on Completion are being unduly delayed by the Contractor, the Engineer may by notice require
the Contractor to carry out the Tests within 21 days after receiving the notice. The Contractor shall carry out
the Tests on such day or days within that period as the Contractor may fix and of which he shall give notice
to the Engineer.
If the Contractor fails to carry out the Tests on Completion within the period of 21 days, the Employer's
Personnel may proceed with the Tests at the risk and cost of the Contractor. The Tests on Completion shall
then be deemed to have been carried out in the presence of the Contractor and the results of the Tests shall
be accepted as accurate.
9.3
Retesting
If the Works, or a Section, fail to pass the Tests on Completion, Sub-Clause 7.5 [Rejection] shall apply, and
the Engineer or the Contractor may require the failed Tests, and Tests on Completion on any related work,
to be repeated under the same terms and conditions.
9.4
Failure to Pass Tests on Completion
If the Works, or a Section, fail to pass the Tests on Completion repeated under Sub-Clause 9.3 [Retesting],
the Engineer shall be entitled to:
(a)
order further repetition of Tests on Completion under Sub-Clause 9.3;
(b)
if the failure deprives the Employer of substantially the whole benefit of the Works or Section,
reject the Works or Section (as the case may be), in which event the Employer shall have the
same remedies as are provided in sub-paragraph (c) of Sub-Clause 11.4 [Failure to Remedy
Defects]; or
(c)
issue a Taking-Over Certificate, if the Employer so requests.
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Section VII. General Conditions
In the event of sub-paragraph (c), the Contractor shall then proceed in accordance with all other obligations
under the Contract, and the Contract Price shall be reduced by such amount as shall be appropriate to
cover the reduced value to the Employer as a result of this failure. Unless the relevant reduction for this
failure is stated (or its method of calculation is defined) in the Contract, the Employer may require the
reduction to be (i) agreed by both Parties (in full satisfaction of this failure only) and paid before this TakingOver Certificate is issued, or (ii) determined and paid under Sub-Clause 2.5 [Employer's Claims] and SubClause 3.5 [Determinations].
10
Employer’s Taking Over
10.1
Taking Over of the Works and Sections
Except as stated in Sub-Clause 9.4 [Failure to Pass Tests on Completion], the Works shall be taken over by
the Employer when (i) the Works have been completed in accordance with the Contract, including the
matters described in Sub-Clause 8.2
[Time for Completion] and except as allowed in sub-paragraph (a) below, and (ii) a Taking-Over Certificate
for the Works has been issued, or is deemed to have been issued in accordance with this Sub-Clause.
The Contractor may apply by notice to the Engineer for a Taking-Over Certificate not earlier than 14 days
before the Works will, in the Contractor's opinion, be complete and ready for taking over. If the Works are
divided into Sections, the Contractor may similarly apply for a Taking-Over Certificate for each Section.
The Engineer shall, within 28 days after receiving the Contractor's application:
(a)
issue the Taking-Over Certificate to the Contractor, stating the date on which the Works or
Section were completed in accordance with the Contract, except for any minor outstanding work
and defects which will not substantially affect the use of the Works or Section for their intended
purpose (either until or whilst this work is completed and these defects are remedied); or
(b)
reject the application, giving reasons and specifying the work required to be done by the
Contractor to enable the Taking-Over Certificate to be issued. The Contractor shall then
complete this work before issuing a further notice under this Sub-Clause.
If the Engineer fails either to issue the Taking-Over Certificate or to reject the Contractor’s application with
the period of 28 days, and if the Works or Section (as the case may be) are substantially in accordance with
the Contract, the Taking-Over Certificate shall be deemed to have been issued on the last day of that
period.
10.2
Taking Over of Parts of the Works
The Engineer may, at the sole discretion of the Employer, issue a Taking-Over Certificate for any part of the
Permanent Works.
The Employer shall not use any part of the Works (other than as a temporary measure which is either
specified in the Contract or agreed by both Parties) unless and until the Engineer has issued a Taking-Over
Certificate for this part. However, if the Employer does use any part of the Works before the Taking-Over
Certificate is issued:
Section VIII. General Conditions
GC-47
(a)
the part which is used shall be deemed to have been taken over as from the date on which it is
used,
(b)
the Contractor shall cease to be liable for the care of such part as from this date, when
responsibility shall pass to the Employer, and
(c)
if requested by the Contractor, the Engineer shall issue a Taking-Over Certificate for this part.
After the Engineer has issued a Taking-Over Certificate for a part of the Works, the Contractor shall be
given the earliest opportunity to take such steps as may be necessary to carry out any outstanding Tests on
Completion. The Contractor shall carry out these Tests on Completion as soon as practicable before the
expiry date of the relevant Defects Notification Period.
If the Contractor incurs Cost as a result of the Employer taking over and/or using a part of the Works, other
than such use as is specified in the Contract or agreed by the Contractor, the Contractor shall (i) give notice
to the Engineer and (ii) be entitled subject to Sub-Clause 20.1 [Contractor's Claims] to payment of any such
Cost plus profit, which shall be included in the Contract Price. After receiving this notice, the Engineer shall
proceed in accordance with Sub-Clause 3.5 [Determinations] to agree or determine this Cost and profit.
If a Taking-Over Certificate has been issued for a part of the Works (other than a Section), the delay
damages thereafter for completion of the remainder of the Works shall be reduced. Similarly, the delay
damages for the remainder of the Section (if any) in which this part is included shall also be reduced. For
any period of delay after the date stated in this Taking-Over Certificate, the proportional reduction in these
delay damages shall be calculated as the proportion which the value of the part so certified bears to the
value of the Works or Section (as the case may be) as a whole. The Engineer shall proceed in accordance
with Sub-Clause 3.5 [Determinations] to agree or determine these proportions. The provisions of this
paragraph shall only apply to the daily rate of delay damages under Sub-Clause 8.7 [Delay Damages], and
shall not affect the maximum amount of these damages.
10.3
Interference with Tests Completion
If the Contractor is prevented, for more than 14 days, from carrying out the Tests on Completion by a cause
for which the Employer is responsible, the Employer shall be on deemed to have taken over the Works or
Section (as the case may be) on the date when the Tests on Completion would otherwise have been
completed.
The Engineer shall then issue a Taking-Over Certificate accordingly, and the Contractor shall carry out the
Tests on Completion as soon as practicable, before the expiry date of the Defects Notification Period. The
Engineer shall require the Tests on Completion to be carried out by giving 14 days' notice and in
accordance with the relevant provisions of the Contract.
If the Contractor suffers delay and/or incurs Cost as a result of this delay in carrying out the Tests on
Completion, the Contractor shall give notice to the Engineer and shall be entitled subject to Sub-Clause 20.1
[Contractor's Claims] to:
(a)
an extension of time for any such delay, if completion is or will be delayed, under Sub-Clause
8.4 [Extension of Time for Completion], and
(b)
payment of any such Cost plus profit, which shall be included in the Contract Price.
After receiving this notice, the Engineer shall proceed in accordance with Sub-Clause 3.5 [Determinations]
to agree or determine these matters.
GC-48
10.4
Section VII. General Conditions
Surfaces Requiring Reinstatement
Except as otherwise stated in a Taking-Over Certificate, a certificate for a Section or part of the Works shall
not be deemed to certify completion of any ground or other surfaces requiring reinstatement.
11
Defects Liability
11.1
Completion of Outstanding Work and Remedying Defects
In order that the Works and Contractor's Documents, and each Section, shall be in the condition required by
the Contract (fair wear and tear excepted) by the expiry date of the relevant Defects Notification Period or as
soon as practicable thereafter, the Contractor shall:
(a)
complete any work which is outstanding on the date stated in a Taking-Over Certificate, within
such reasonable time as is instructed by the Engineer, and
(b)
execute all work required to remedy defects or damage, as may be notified by (or on behalf of)
the Employer on or before the expiry date of the Defects Notification Period for the Works or
Section (as the case may be).
If a defect appears or damage occurs, the Contractor shall be notified accordingly, by (or on behalf of) the
Employer.
11.2
Cost of Remedying Defects
All work referred to in sub-paragraph (b) of Sub-Clause 11.1 [Completion of Outstanding Work and
Remedying Defects] shall be executed at the risk and cost of the Contractor, if and to the extent that the
work is attributable to:
(a)
the design of the Works, other than a part of the design for which the Employer is responsible (if
any),
(b)
Plant, Materials or workmanship not being in accordance with the Contract,
(c)
improper operation or maintenance which was attributable to matters for which the Contractor is
responsible (under Sub-Clauses 5.5 to 5.7 or otherwise), or
(d)
failure by the Contractor to comply with any other obligation.
If and to the extent that such work is attributable to any other cause, the Contractor shall be notified promptly
by (or on behalf of) the Employer, and Sub-Clause 13.3 [Variation Procedure] shall apply.
11.3
Extension of Defects Notification Period
Section VIII. General Conditions
GC-49
The Employer shall be entitled subject to Sub-Clause 2.5 [Employer’s Claims] to an extension of the Defects
Notification Period for the Works or a Section if and to the extent that the Works, Section or a major item of
Plant (as the case may be, and after taking over) cannot be used for the purposes for which they are
intended by reason of a defect or by reason of damage attributable to the Contractor. However, a Defects
Notification Period shall not be extended by more than two years.
If delivery and/or erection of Plant and/or Materials was suspended under Sub-Clause 8.8 [Suspension of
Work] or Sub-Clause 16.1 [Contractor's Entitlement to Suspend Work], the Contractor's obligations under
this Clause shall not apply to any defects or damage occurring more than two years after the Defects
Notification Period for the Plant and/or Materials would otherwise have expired.
11.4
Failure to Remedy Defects
If the Contractor fails to remedy any defect or damage within a reasonable time, a date may be fixed by (or
on behalf of) the Employer, on or by which the defect or damage is to be remedied. The Contractor shall be
given reasonable notice of this date.
If the Contractor fails to remedy the defect or damage by this notified date and this remedial work was to be
executed at the cost of the Contractor under Sub-Clause 11.2 [Cost of Remedying Defects], the Employer
may (at his option):
11.5
(a)
carry out the work himself or by others, in a reasonable manner and at the Contractor's cost, but
the Contractor shall have no responsibility for this work; and the Contractor shall subject to SubClause 2.5 [Employer's Claims] pay to the Employer the costs reasonably incurred by the
Employer in remedying the defect or damage;
(b)
require the Engineer to agree or determine a reasonable reduction in the Contract Price in
accordance with Sub-Clause 3.5 [Determinations]; or
(c)
if the defect or damage deprives the Employer of substantially the whole benefit of the Works or
any major part of the Works, terminate the Contract as a whole, or in respect of such major part
which cannot be put to the intended use. Without prejudice to any other rights, under the
Contract or otherwise, the Employer shall then be entitled to recover all sums paid for the Works
or for such part (as the case may be), plus financing costs and the cost of dismantling the same,
clearing the Site and returning Plant and Materials to the Contractor.
Removal of Defective Work
If the defect or damage cannot be remedied expeditiously on the Site and the Employer gives consent, the
Contractor may remove from the Site for the purposes of repair such items of Plant as are defective or
damaged. This consent may require the Contractor to increase the amount of the Performance Security by
the full replacement cost of these items, or to provide other appropriate security.
11.6
Further Tests
If the work of remedying of any defect or damage may affect the performance of the Works, the Engineer
may require the repetition of any of the tests described in the Contract, including Tests on Completion
and/or Tests after Completion. The requirement shall be made by notice within 28 days after the defect or
damage is remedied.
GC-50
Section VII. General Conditions
These tests shall be carried out in accordance with the terms applicable to the previous tests, except that
they shall be carried out at the risk and cost of the Party liable, under Sub-Clause 11.2 [Cost of Remedying
Defects], for the cost of the remedial work.
11.7
Right of Access
Until the Performance Certificate has been issued, the Contractor shall have the right of access to all parts
of the Works and to records of the operation and performance of the Works, except as may be inconsistent
with the Employer's reasonable security restrictions.
11.8
Contractor to Search
The Contractor shall, if required by the Engineer, search for the cause of any defect, under the direction of
the Engineer. Unless the defect is to be remedied at the cost of the Contractor under Sub-Clause 11.2 [Cost
of Remedying Defects], the Cost of the search plus profit shall be agreed or determined by the Engineer in
accordance with Sub-Clause 3.5 [Determinations] and shall be included in the Contract Price.
11.9
Performance Certificate
Performance of the Contractor's obligations shall not be considered to have been completed until the
Engineer has issued the Performance Certificate to the Contractor, stating the date on which the Contractor
completed his obligations under the Contract.
The Engineer shall issue the Performance Certificate within 28 days after the latest of the expiry dates of the
Defects Notification Periods, or as soon thereafter as the Contractor has supplied all the Contractor's
Documents and completed and tested all the Works, including remedying any defects. A copy of the
Performance Certificate shall be issued to the Employer.
Only the Performance Certificate shall be deemed to constitute acceptance of the Works.
11.10
Unfulfilled Obligations
After the Performance Certificate has been issued, each Party shall remain liable for the fulfilment of any
obligation which remains unperformed at that time. For the purposes of determining the nature and extent of
unperformed obligations, the Contract shall be deemed to remain in force.
11.11
Clearance of Site
Upon receiving the Performance Certificate, the Contractor shall remove any remaining Contractor's
Equipment, surplus material, wreckage, rubbish and Temporary Works from the Site.
If all these items have not been removed within 28 days after the Employer receives a copy of the
Performance Certificate, the Employer may sell or otherwise dispose of any remaining items. The Employer
shall be entitled to be paid the costs incurred in connection with, or attributable to, such sale or disposal and
restoring the Site.
Any balance of the moneys from the sale shall be paid to the Contractor. If these moneys are less than the
Employer's costs, the Contractor shall pay the outstanding balance to the Employer.
Section VIII. General Conditions
12
Test after Completion
12.1
Procedure for Tests after Completion
GC-51
If Tests after Completion are specified in the Contract, this Clause shall apply. Unless otherwise stated in
the Particular Conditions, the Employer shall:
(a)
provide all electricity, equipment, fuel, instruments, labour, materials, and suitably qualified and
experienced staff, as are necessary to carry out the Tests after Completion efficiently, and
(b)
carry out the Tests after Completion in accordance with the manuals supplied by the Contractor
under Sub-Clause 5.7 [Operation and Maintenance Manuals] and such guidance as the
Contractor may be required to give during the course of these Tests; and in the presence of such
Contractor's Personnel as either Party may reasonably request.
The Tests after Completion shall be carried out as soon as is reasonably practicable after the Works or
Section have been taken over by the Employer. The Employer shall give to the Contractor 21 days' notice of
the date after which the Tests after Completion will be carried out. Unless otherwise agreed, these Tests
shall be carried out within 14 days after this date, on the day or days determined by the Employer.
If the Contractor does not attend at the time and place agreed, the Employer may proceed with the Tests
after Completion, which shall be deemed to have been made in the Contractor's presence, and the
Contractor shall accept the readings as accurate.
The results of the Tests after Completion shall be compiled and evaluated by both Parties. Appropriate
account shall be taken of the effect of the Employer's prior use of the Works.
12.2
Delayed Tests
If the Contractor incurs Cost as a result of any unreasonable delay by the Employer to the Tests after
Completion, the Contractor shall (i) give notice to the Engineer and (ii) be entitled subject to Sub-Clause
20.1 [Contractor's Claims] to payment of any such
Cost plus profit, which shall be included in the Contract Price.
After receiving this notice, the Engineer shall proceed in accordance with Sub-Clause 3.5 [Determinations]
to agree or determine this Cost and profit.
If, for reasons not attributable to the Contractor, a Test after Completion on the Works or any Section cannot
be completed during the Defects Notification Period (or any other period agreed upon by both Parties), then
the Works or Section shall be deemed to have passed this Test after Completion.
12.3
Retesting
If the Works, or a Section, fail to pass the Tests after Completion:
(a)
sub-paragraph (b) of Sub-Clause 11.1 [Completion of Outstanding Work and Remedying
Defects] shall apply, and
GC-52
Section VII. General Conditions
(b)
either Party may then require the failed Tests, and the Tests after Completion on any related
work, to be repeated under the same terms and conditions.
If and to the extent that this failure and retesting are attributable to any of the matters listed in subparagraphs (a) to (d) of Sub-Clause 11.2 [Cost of Remedying Defects] and cause the Employer to incur
additional costs, the Contractor shall subject to Sub-Clause 2.5 [Employer's Claims] pay these costs to the
Employer.
12.4
Failure to Pass Tests after Completion
If the following conditions apply, namely:
(a)
the Works, or a Section, fail to pass any or all of the Tests after Completion,
(b)
the relevant sum payable as non-performance damages for this failure is stated (or its method of
calculation is defined) in the Contract, and
(c)
the Contractor pays this relevant sum to the Employer during the Defects Notification Period,
then the Works or Section shall be deemed to have passed these Tests after Completion.
If the Works, or a Section, fail to pass a Test after Completion and the Contractor proposes to make
adjustments or modifications to the Works or such Section, the Contractor may be instructed by (or on
behalf of) the Employer that right of access to the Works or Section cannot be given until a time that is
convenient to the Employer. The Contractor shall then remain liable to carry out the adjustments or
modifications and to satisfy this Test, within a reasonable period of receiving notice by (or on behalf of) the
Employer of the time that is convenient to the Employer. However, if the Contractor does not receive this
notice during the relevant Defects Notification Period, the Contractor shall be relieved of this obligation and
the Works or Section (as the case may be) shall be deemed to have passed this Test after Completion.
If the Contractor incurs additional Cost as a result of any unreasonable delay by the Employer in permitting
access to the Works or Plant by the Contractor, either to investigate the causes of a failure to pass a Test
after Completion or to carry out any adjustments or modifications, the Contractor shall (i) give notice to the
Engineer and (ii) be entitled subject to Sub-Clause 20.1 [Contractor's Claims] to payment of any such Cost
plus profit, which shall be included in the Contract Price.
After receiving this notice, the Engineer shall proceed in accordance with Sub-Clause 3.5 [Determinations]
to agree or determine this Cost and profit.
13
Variations and Adjustments
13.1
Right to Vary
Variations may be initiated by the Engineer at any time prior to issuing the Taking-Over Certificate for the
Works, either by an instruction or by a request for the Contractor to submit a proposal. A Variation shall not
comprise the omission of any work which is to be carried out by others.
The Contractor shall execute and be bound by each Variation, unless the Contractor promptly gives notice
to the Engineer stating (with supporting particulars) that:
Section VIII. General Conditions
GC-53
(i)
the Contractor cannot readily obtain the Goods required for the Variation,
(ii)
such Variation triggers a substantial change in the sequence or progress of the Works.
(iii)
it will reduce the safety or suitability of the Works, or
(iv)
it will have an adverse impact on the achievement of the Schedule of Guaranties.
Upon receiving this notice, the Engineer shall cancel, confirm or vary the instruction”.
13.2
Value Engineering
The Contractor may, at any time, submit to the Engineer a written proposal which (in the Contractor's
opinion) will, if adopted, (i) accelerate completion, (ii) reduce the cost to the Employer of executing,
maintaining or operating the Works, (iii) improve the efficiency or value to the Employer of the completed
Works, or (iv) otherwise be of benefit to the Employer.
The proposal shall be prepared at the cost of the Contractor and shall include the items listed in Sub-Clause
13.3 [Variation Procedure].
13.3
Variation Procedure
If the Engineer requests a proposal, prior to instructing a Variation, the Contractor shall respond in writing as
soon as practicable, either by giving reasons why he cannot comply (if this is the case) or by submitting:
(a)
a description of the proposed design and/or work to be performed and a programme for its
execution,
(b)
the Contractor's proposal for any necessary modifications to the programme according to SubClause 8.3 [Programme] and to the Time for Completion, and
(c)
the Contractor's proposal for adjustment to the Contract Price.
The Engineer shall, as soon as practicable after receiving such proposal (under Sub-Clause 13.2 [Value
Engineering] or otherwise), respond with approval, disapproval or comments. The Contractor shall not delay
any work whilst awaiting a response
Each instruction to execute a Variation, with any requirements for the recording of Costs, shall be issued by
the Engineer to the Contractor, who shall acknowledge receipt.
Upon instructing or approving a Variation, the Engineer shall proceed in accordance with Sub-Clause 3.5
[Determinations] to agree or determine adjustments to the Contract Price and the Schedule of Payments.
These adjustments shall include profit, and shall take account of the Contractor's submissions under SubClause 13.2 [Value Engineering] if applicable
13.4
Payment in Applicable Currencies
GC-54
Section VII. General Conditions
If the Contract provides for payment of the Contract Price in more than one currency, then whenever an
adjustment is agreed, approved or determined as stated above, the amount payable in each of the
applicable currencies shall be specified. For this purpose, reference shall be made to the actual or expected
currency proportions of the Cost of the varied work, and to the proportions of various currencies specified for
payment of the Contract Price.
13.5
Provisional Sums
Each Provisional Sum shall only be used, in whole or in part, in accordance with the Engineer's instructions,
and the Contract Price shall be adjusted accordingly. The total sum paid to the Contractor shall include only
such amounts, for the work, supplies or services to which the Provisional Sum relates, as the Engineer shall
have instructed. For each Provisional Sum, the Engineer may instruct:
(a)
work to be executed (including Plant, Materials or services to be supplied) by the Contractor
and valued under Sub-Clause 13.3 [Variation Procedure]; and/or
(b)
Plant, Materials or services to be purchased by the Contractor, from a nominated Subcontractor
(as defined in Sub-Clause 4.5 [Nominated Subcontractors) otherwise; and for which there shall
be included in the Contract Price:
(i)
the actual amounts paid (or due to be paid) by the Contractor, and
(ii)
a sum for overhead charges and profit, calculated as a percentage of these actual
amounts by applying the relevant percentage rate (if any) stated in the appropriate
Schedule. If there is no such rate, the percentage rate stated in the Contract Data
shall be applied.
The Contractor shall, when required by the Engineer, produce quotations, invoices, vouchers and accounts
or receipts in substantiation.
As an exception to the above, the Provisional Sum for the cost of the DB shall be used for payments to the
Contractor of the Employer’s share (one-half) of the invoices of the DB for its fees and expenses, in
accordance with GC 20.2. No prior instruction of the Engineer shall be required with respect to the work of
the DB. The Contractor shall produce the DB invoices and satisfactory evidence of having paid 100% of
such invoices as part of the substantiation of those Statements submitted under Sub-Clause 14.3, which
contain requests for payment under the Provisional Sum toward the cost of the DB. The Engineer’s
certification of such Statements shall be based upon such invoices and such evidence of payment by the
Contractor. Contractor’s overhead, profit, etc., shall not be included in the provisional sums for the cost of
the DB.
13.6
Daywork
For work of a minor or incidental nature, the Engineer may instruct that a Variation shall be executed on a
daywork basis. The work shall then be valued in accordance with the Daywork schedule included in the
Contract, and the following procedure shall apply. If a Daywork schedule is not included in the Contract, this
Sub-Clause shall not apply.
Before ordering Goods for the work, the Contractor shall submit quotations to the Engineer. When applying
for payment, the Contractor shall submit invoices, vouchers and accounts or receipts for any Goods.
Section VIII. General Conditions
GC-55
Except for any items for which the daywork schedule specifies that payment is not due, the Contractor shall
deliver each day to the Engineer accurate statements in duplicate which shall include the following details of
the resources used in executing the previous day's work:
(a)
the names, occupations and time of Contractor's Personnel,
(b)
the identification, type and time of Contractor's Equipment and Temporary Works, and
(c)
the quantities and types of Plant and Materials used.
One copy of each statement will, if correct, or when agreed, be signed by the Engineer and returned to the
Contractor. The Contractor shall then submit priced statements of these resources to the Engineer, prior to
their inclusion in the next Statement under Sub-Clause 14.3 [Application for Interim Payment Certificates].
13.7
Adjustments for Changes in Legislation
The Contract Price shall be adjusted to take account of any increase or decrease in Cost resulting from a
change in the Laws of the Country (including the introduction of new Laws and the repeal or modification of
existing Laws) or in the judicial or official governmental interpretation of such Laws, made after the Base
Date, which affect the Contractor in the performance of obligations under the Contract.
If the Contractor suffers (or will suffer) delay and/or incurs (or will incur) additional Cost as a result of these
changes in the Laws or in such interpretations, made after the Base Date, the Contractor shall give notice to
the Engineer and shall be entitled subject to Sub-Clause 20.1 [Contractor's Claims] to:
(a)
an extension of time for any such delay, if completion is or will be delayed, under Sub-Clause
8.4 [Extension of Time for Completion], and
(b)
payment of any such Cost, which shall be included in the Contract Price.
After receiving this notice, the Engineer shall proceed in accordance with Sub-Clause 3.5 [Determinations]
to agree or determine these matters.
Notwithstanding the foregoing, the Contractor shall not be entitled to an extension of time if the relevant
delay has already been taken into account in the determination of a previous extension of time and such
Cost shall not be separately paid if the same shall already have been taken into account in the indexing of
any inputs to the table of adjustment data in accordance with the provisions of Sub-Clause 13.8
[Adjustments for Changes in Cost].
13.8
Adjustments for Changes in Cost
In this Sub-Clause, "table of adjustment data" means the completed table of Changes in adjustment data
included in the Schedules. If there is no such table of adjustment data, this Sub-Clause shall not apply.
If this Sub-Clause applies, the amounts payable to the Contractor shall be adjusted for rises or falls in the
cost of labour, Goods and other inputs to the Works, by the addition or deduction of the amounts determined
by the formulae prescribed in this Sub-Clause. To the extent that full compensation for any rise or fall in
Costs is not covered by the provisions of this or other Clauses, the Accepted Contract Amount shall be
deemed to have included amounts to cover the contingency of other rises and falls in costs.
GC-56
Section VII. General Conditions
The adjustment to be applied to the amount otherwise payable to the Contractor, as valued in accordance
with the appropriate Schedule and certified in Payment Certificates, shall be determined from formulae for
each of the currencies in which the Contract Price is payable. No adjustment is to be applied to work valued
on the basis of Cost or current prices. The formulae shall be of the following general type:
Pn = a + bLn/L0 + c En/E0 + d Mn/M0
where:
"Pn" is the adjustment multiplier to be applied to the estimated contract value in the relevant currency of the
work carried out in period "n", this period being a month unless otherwise stated in the Contract Data;
"a" is a fixed coefficient, stated in the relevant table of adjustment data, representing the non-adjustable
portion in contractual payments;
"b", "c", "d", … are coefficients representing the estimated proportion of each cost element related to the
execution of the Works, as stated in the relevant table of adjustment data; such tabulated cost elements
may be indicative of resources such as labour, equipment and materials;
"Ln", "En", "Mn", … are the current cost indices or reference prices for period "n", expressed in the relevant
currency of payment, each of which is applicable to the relevant tabulated cost element on the date 49 days
prior to the last day of the period (to which the particular Payment Certificate relates); and
"L0", "E0", "M0", … are the base cost indices or reference prices, expressed in the relevant currency of
payment, each of which is applicable to the relevant tabulated cost element on the Base Date.
The cost indices or reference prices stated in the table of adjustment data shall be used. If their source is in
doubt, it shall be determined by the Engineer. For this purpose, reference shall be made to the values of the
indices at stated dates (quoted in the fourth and fifth columns respectively of the table) for the purposes of
clarification of the source; although these dates (and thus these values) may not correspond to the base
cost indices.
In cases where the "currency of index" is not the relevant currency of payment, each index shall be
converted into the relevant currency of payment at the selling rate, established by the central bank of the
Country, of this relevant currency on the above date for which the index is required to be applicable
Until such time as each current cost index is available, the Engineer shall determine a provisional index for
the issue of Interim Payment Certificates. When a current cost index is available, the adjustment shall be
recalculated accordingly.
If the Contractor fails to complete the Works within the Time for Completion, adjustment of prices thereafter
shall be made using either (i) each index or price applicable on the date 49 days prior to the expiry of the
Time for Completion of the Works, or (ii) the current index or price: whichever is more favorable to the
Employer.
The weightings (coefficients) for each of the factors of cost stated in the table(s) of adjustment data shall
only be adjusted if they have been rendered unreasonable, unbalanced or inapplicable, as a result of
Variations.
14
Contract Price and Payment
Section VIII. General Conditions
14.1
GC-57
The Contract Price
Unless otherwise stated in the Particular Conditions:
(a)
the Contract Price shall be the lump sum Accepted Contract Amount and be subject to
adjustments in accordance with the Contract;
(b)
the Contractor shall pay all taxes, duties and fees required to be paid by him under the Contract,
and the Contract Price shall not be adjusted for any of these costs, except as stated in SubClause 13.7 [Adjustments for Changes in Legislation];
(c)
any quantities which may be set out in a Schedule are estimated quantities and are not to be
taken as the actual and correct quantities of the Works which the Contractor is required to
execute; and
(d)
any quantities or price data which may be set out in a Schedule shall be used for the purposes
stated in the Schedule and may be inapplicable for other purposes.
However, if any part of the Works is to be paid according to quantity supplied or work done, the provisions
for measurement and evaluation shall be as stated in the Particular Conditions. The Contract Price shall be
determined accordingly, subject to adjustments in accordance with the Contract.
Notwithstanding the provisions of sub-paragraph (b), the Contractor’s Equipment, including essential spare
parts therefor, imported by the Contractor for the sole purpose of executing the Contract shall be exempt
from the payment of import duties and taxes upon importation.
14.2
Advance Payment
The Employer shall make an advance payment, as an interest-free loan for mobilisation and design, when
the Contractor submits a guarantee in accordance with this Sub-Clause. The total advance payment, the
number and timing of instalments (if more than one), and the applicable currencies and proportions, shall be
as stated in the Contract Data.
Unless and until the Employer receives this guarantee, or if the total advance payment is not stated in the
Contract Data, this Sub-Clause shall not apply.
The Engineer shall deliver to the Employer and to the Contractor an Interim Payment Certificate for the first
instalment after receiving a Statement (under Sub-Clause 14.3 [Application for Interim Payment
Certificates]) and after the Employer receives (i) the Performance Security in accordance with Sub-Clause
4.2 [Performance Security] (ii) a guarantee in amounts and currencies equal to the advance payment. This
guarantee shall be issued by an entity and from within a country (or other jurisdiction) approved by the
Employer, and shall be in the form annexed to the Contract Data or in another form approved by the
Employer.
The Contractor shall ensure that the guarantee is valid and enforceable until the advance payment has
been repaid, but its amount may be progressively reduced by the amount repaid by the Contractor as
indicated in the Payment Certificates. If the terms of the guarantee specify its expiry date, and the advance
payment has not been repaid by the date 28 days prior to the expiry date, the Contractor shall extend the
validity of the guarantee until the advance payment has been repaid.
GC-58
Section VII. General Conditions
Unless stated otherwise in the Contract Data, the advance payment shall be repaid through percentage
deductions from the interim payments determined by the Engineer in accordance with Sub-Clause 14.6
[Issue of Interim Payment Certificates], as follows:
(a)
deductions shall commence in the next interim Payment Certificate following that in which the
total of all certified interim payments (excluding the advance payment and deductions and
repayments of retention) exceeds 30 per cent (30%) of the Accepted Contract Amount less
Provisional Sums; and
(b)
deductions shall be made at the amortisation rate stated in the Contract Data of the amount of
each Interim Payment Certificate (excluding the advance payment and deductions for its
repayments as well as deductions for retention money) in the currencies and proportions of
the advance payment until such time as the advance payment has been repaid; provided that
the advance payment shall be completely repaid prior to the time when 90 per cent (90%) of
the Accepted Contract Amount less Provisional Sums has been certified for payment.
If the advance payment has not been repaid prior to the issue of the Taking-Over Certificate for the Works or
prior to termination under Clause 15 [Termination by Employer], Clause 16 [Suspension and Termination by
Contractor] or Clause 19 [Force Majeure] (as the case may be), the whole of the balance then outstanding
shall immediately become due and in case of termination under Clause 15 [Termination by Employer] and
Sub-Clause 19.6 [Optional Termination, Payment and Release], payable by the Contractor to the
Employer”.
14.3
Application for Interim Payment Certificates
The Contractor shall submit a Statement in six copies to the Engineer after the end of the period of payment
stated in the Contract (if not stated, after the end of each month), in a form approved by the Engineer,
showing in detail the amounts to which the Contractor considers himself to be entitled, together with
supporting documents which shall include the relevant report on progress in accordance with Sub-Clause
4.21 [Progress Reports].
The Statement shall include the following items, as applicable, which shall be expressed in the various
currencies in which the Contract Price is payable, in the sequence listed:
(a)
the estimated contract value of the Works executed and the Contractor's Documents
produced up to the end of the month (including Variations but excluding items described in
sub-paragraphs (b) to (g) below);
(b)
any amounts to be added and deducted for changes in legislation and changes in cost, in
accordance with Sub-Clause 13.7 [Adjustments for Changes in Legislation] and Sub-Clause
13.8 [Adjustments for Changes in Cost];
(c)
any amount to be deducted for retention, calculated by applying the percentage of retention
stated in the Contract Data to the total of the above amounts, until the amount so retained by
the Employer reaches the limit of Retention Money (if any) stated in the Contract Data;
(d)
any amounts to be added and deducted for the advance payment and repayments in
accordance with Sub-Clause 14.2 [Advance Payment];
(e)
any amounts to be added and deducted for Plant and Materials in accordance with SubClause 14.5 [Plant and Materials intended for the Works];
Section VIII. General Conditions
14.4
GC-59
(f)
any other additions or deductions which may have become due under the Contract or
otherwise, including those under Clause 20 [Claims, Disputes and Arbitration]; and
(g)
the deduction of amounts certified in all previous Payment Certificates.
Schedule of Payments
If the Contract includes a Schedule of Payments specifying the instalments in which the Contract Price will
be paid, then, unless otherwise stated in this Schedule:
(a)
the instalments quoted in the Schedule of Payments shall be the estimated contract values for
the purposes of sub-paragraph (a) of Sub-Clause 14.3 [Application for Interim Payment
Certificates];
(b)
Sub-Clause 14.5 [Plant and Materials intended for the Works] shall not apply; and
(c)
if these instalments are not defined by reference to the actual progress achieved in executing
the Works, and if actual progress is found to be less than that on which the Schedule of
Payments was based, then the Engineer may proceed in accordance with Sub-Clause 3.5
[Determinations] to agree or determine revised instalments, which shall take account of the
extent to which progress is less or more than that on which the instalments were previously
based.
If the Contract does not include a Schedule of Payments, the Contractor shall submit non-binding estimates
of the payments which he expects to become due during each quarterly period. The first estimate shall be
submitted within 42 days after the Commencement Date. Revised estimates shall be submitted at quarterly
intervals, until the Taking-Over Certificate has been issued for the Works.
14.5
Plant and Materials intended for the Works
If this Sub-Clause applies, Interim Payment Certificates shall include, under sub- paragraph (e) of SubClause 14.3, (i) an amount for Plant and Materials which have been sent to the Site for incorporation in the
Permanent Works, and (ii) a reduction when the contract value of such Plant and Materials is included as
part of the Permanent Works under sub-paragraph (a) of Sub-Clause 14.3 [Application for Interim Payment
Certificates].
If the lists referred to in sub-paragraphs (b)(i) or (c)(i) below are not included in the Schedules, this SubClause shall not apply.
The Engineer shall determine and certify each addition if the following conditions are satisfied:
(a)
(b)
the Contractor has:
(i)
kept satisfactory records (including the orders, receipts, Costs and use of Plant and
Materials) which are available for inspection, and
(ii)
submitted a statement of the Cost of acquiring and delivering the Plant and
Materials to the Site, supported by satisfactory evidence; and either:
the relevant Plant and Materials:
GC-60
Section VII. General Conditions
(c)
(i)
are those listed in the Schedules for payment when shipped,
(ii)
have been shipped to the Country, en route to the Site, in accordance with the
Contract; and
(iii)
are described in a clean shipped bill of lading or other evidence of shipment, which
has been submitted to the Engineer together with evidence of payment of freight
and insurance, any other documents reasonably required, and a bank guarantee in
a form and issued by an entity approved by the Employer in amounts and
currencies equal to the amount due under this Sub-Clause: this guarantee may be
in a similar form to the form referred to in Sub-Clause 14.2 [Advance Payment] and
shall be valid until the Plant and Materials are properly stored on Site and protected
against loss, damage or deterioration; or
the relevant Plant and Materials:
(i)
are those listed in the Schedule for payment when delivered to the Site, and
(ii)
have been delivered to and are properly stored on the Site, are protected against
loss, damage or deterioration, and appear to be in accordance with the Contract.
The additional amount to be certified shall be the equivalent of eighty percent of the Engineer's
determination of the cost of the Plant and Materials (including delivery to Site), taking account of the
documents mentioned in this Sub-Clause and of the contract value of the Plant and Materials.
The currencies for this additional amount shall be the same as those in which payment will become due
when the contract value is included under sub-paragraph (a) of Sub-Clause 14.3 [Application for Interim
Payment Certificates]. At that time, the Payment Certificate shall include the applicable reduction which shall
be equivalent to, and in the same currencies and proportions as, this additional amount for the relevant
Plant and Materials.
14.6
Issue of Interim Payment Certificates
No amount will be certified or paid until the Employer has received and approved the Performance Security.
Thereafter, the Engineer shall, within 28 days after receiving a Statement and supporting documents, issue
to the Employer an Interim Payment Certificate which shall state the amount which the Engineer fairly
determines to be due, with all supporting particulars for any reduction or withholding made by the Engineer
on the Statement if any”.
However, prior to issuing the Taking-Over Certificate for the Works, the Engineer shall not be bound to issue
an Interim Payment Certificate in an amount which would (after retention and other deductions) be less than
the minimum amount of Interim Payment Certificates (if any) stated in the Contract Data. In this event, the
Engineer shall give notice to the Contractor accordingly.
An Interim Payment Certificate shall not be withheld for any other reason, although:
(a)
if any thing supplied or work done by the Contractor is not in accordance with the Contract, the
cost of rectification or replacement may be withheld until rectification or replacement has been
completed; and/or
Section VIII. General Conditions
(b)
GC-61
if the Contractor was or is failing to perform any work or obligation in accordance with the
Contract, and had been so notified by the Engineer, the value of this work or obligation may be
withheld until the work or obligation has been performed.
The Engineer may in any Payment Certificate make any correction or modification that should properly be
made to any previous Payment Certificate. A Payment Certificate shall not be deemed to indicate the
Engineer's acceptance, approval, consent or satisfaction, and shall include any amounts due to or from the
Contractor in accordance with a decision by the DB made under Sub-Clause 20.4 [Obtaining Dispute
Board'.
14.7
Payment
The Employer shall pay to the Contractor:
(a)
the first instalment of the advance payment within 42 days after issuing the Letter of
Acceptance or within 21 days after receiving the documents in accordance with Sub-Clause
4.2 [Performance Security] and Sub-Clause 14.2 [Advance Payment], whichever is later;
(b)
the amount certified in each Interim Payment Certificate within 56 days after the Engineer
receives the Statement and supporting documents or, at a time when the Bank's loan or credit
(from which part of the payments to the Contractor is being made) is suspended, the amount
shown on any statement submitted by the Contractor, within 14 days after such statement is
submitted, any discrepancy being rectified in the next payment to the Contractor including any
amounts due in accordance with a decision by the DB which have been included in the Interim
Payment Certificate; and
(c)
the amount certified in the Final Payment Certificate within 56 days after the Employer
receives this Payment Certificate or, at a time when the Bank's loan or credit (from which part
of the payments to the Contractor is being made) is suspended, the undisputed amount
shown in the Final Statement, within 56 days after the date of notification of the suspension in
accordance with Sub-Clause 16.2 [Termination by Contractor].
Payment of the amount due in each currency shall be made into the bank account, nominated by the
Contractor, in the payment country (for this currency) specified in the Contract.
14.8
Delayed Payment
If the Contractor does not receive payment in accordance with Sub-Clause 14.7 [Payment], the Contractor
shall be entitled to receive financing charges compounded monthly on the amount unpaid during the period
of delay. This period shall be deemed to commence on the date for payment specified in Sub-Clause 14.7
[Payment], irrespective (in the case of its sub-paragraph (b)) of the date on which any Interim Payment
Certificate is issued.
Unless otherwise stated in the Contract Data, these financing charges shall be calculated at the annual rate
of three percentage points above the discount rate of the central bank in the country of the currency of
payment, or if not applicable, the interbank offered rate, and shall be paid in such currency.
The Contractor shall be entitled to this payment without formal notice or certification, and without prejudice to
any other right or remedy.
GC-62
14.9
Section VII. General Conditions
Payment of Retention Money
When the Taking-Over Certificate has been issued for the Works, and the Works have
passed all
specified tests (including the Tests after Completion, if any), the first half of the Retention Money shall be
certified by the Engineer for payment to the Contractor. If a Taking-Over Certificate is issued for a Section,
the relevant percentage of the first half of the Retention Money shall be certified and paid when the Section
passes all tests.
Promptly after the latest of the expiry dates of the Defects Notification Periods, the outstanding balance of
the Retention Money shall be certified by the Engineer for payment to the Contractor. If a Taking-Over
Certificate was issued for a Section, the relevant percentage of the second half of the Retention Money shall
be certified and paid promptly after the expiry date of the Defects Notification Period for the Section.
However, if any work remains to be executed under Clause 11 [Defects Liability] or Clause 12 [Tests after
Completion], the Engineer shall be entitled to withhold certification of the estimated cost of this work until it
has been executed.
The relevant percentage for each Section shall be the percentage value of the Section as stated in the
Appendix to Tender. If the percentage value of a Section is not stated in the Appendix to Tender, no
percentage of either half of the Retention Money shall be released under this Sub-Clause in respect of such
Section.
Unless otherwise stated in the Contract Data, when the Taking-Over Certificate has been issued for the
Works, the Works have passed all specified tests (including the Tests after Completion, if any) and the first
half of the Retention Money has been certified for payment by the Engineer, the Contractor shall be entitled
to substitute a guarantee, in the form annexed to the Particular Conditions or in another form approved by
the Employer and provided by an entity approved by the Employer, for the second half of the Retention
Money. The Contractor shall ensure that the guarantee is in the amounts and currencies of the second half
of the Retention Money and is valid and enforceable until the Contractor has executed and completed the
Works and remedied any defects, as specified for the Performance Security in Sub-Clause 4.2. On receipt
by the Employer of the required guarantee, the Engineer shall certify and the Employer shall pay the
second half of the Retention Money. The release of the second half of the Retention Money against a
guarantee shall then be in lieu of the release under the second paragraph of this Sub-Clause. The Employer
shall return the guarantee to the Contractor within 21 days after receiving a copy of the Performance
Certificate.
If the Performance Security required under Sub-Clause 4.2 is in the form of a demand guarantee, and the
amount guaranteed under it when the Taking-Over Certificate is issued is more than half of the Retention
Money, then the Retention Money guarantee will not be required. If the amount guaranteed under the
Performance Security when the Taking-Over Certificate is issued is less than half of the Retention Money,
the Retention Money guarantee will only be required for the difference between half of the Retention Money
and the amount guaranteed under the Performance Security”.
14.10
Statement at Completion
Section VIII. General Conditions
GC-63
Within 84 days after receiving the Taking-Over Certificate for the Works, the Contractor shall submit to the
Engineer six copies of a Statement at completion with supporting documents, in accordance with SubClause 14.3 [Application for Interim Payment Certificates], showing:
(a)
the value of all work done in accordance with the Contract up to the date stated in the TakingOver Certificate for the Works,
(b)
any further sums which the Contractor considers to be due, and
(c)
an estimate of any other amounts which the Contractor considers will become due to him
under the Contract. Estimated amounts shall be shown separately in this Statement at
completion.
The Engineer shall then certify in accordance with Sub-Clause 14.6 [Issue of Interim Payment Certificates].
14.11
Application for Final Payment Certificate
Within 56 days after receiving the Performance Certificate, the Contractor shall submit, to the Engineer, six
copies of a draft final statement with supporting documents showing in detail in a form approved by the
Engineer:
(a)
the value of all work done in accordance with the Contract, and
(b)
any further sums which the Contractor considers to be due to him under the Contract or
otherwise.
If the Engineer disagrees with or cannot verify any part of the draft final statement, the Contractor shall
submit such further information as the Engineer may reasonably require within 28 days from receipt of the
said draft and shall make such changes in the draft as may be agreed between them. The Contractor shall
then prepare and submit to the Engineer the final statement as agreed. This agreed statement is referred to
in these Conditions as the "Final Statement".
However if, following discussions between the Engineer and the Contractor and any changes to the draft
final statement which are agreed, it becomes evident that a dispute exists, the Engineer shall deliver to the
Employer (with a copy to the Contractor) an Interim Payment Certificate for the agreed parts of the draft final
statement. Thereafter, if the dispute is finally resolved under Sub-Clause 20.4 [Obtaining Dispute Board's
Decision] or Sub-Clause 20.5 [Amicable Settlement], the Contractor shall then prepare and submit to the
Employer (with a copy to the Engineer) a Final Statement.
14.12
Discharge
When submitting the Final Statement, the Contractor shall submit a discharge which confirms that the total
of the Final Statement represents full and final settlement of all moneys due to the Contractor under or in
connection with the Contract. This discharge may state that it becomes effective when the Contractor has
received the Performance Security and the out-standing balance of this total in which event the discharge
will be effective on such date.
14.13
Issue of Final Payment Certificate
GC-64
Section VII. General Conditions
Within 28 days after receiving the Final Statement and discharge in accordance with Sub-Clause 14.11
[Application for Final Payment Certificate] and Sub-Clause 14.12 [Discharge], the Engineer shall deliver, to
the Employer and to the Contractor, the Final Payment Certificate which shall state:
(a)
the amount which he fairly determines is finally due, andt
(b)
after giving credit to the Employer for all amounts previously paid by the Employer and for all
sums to which the Employer is entitled, the balance (if any) due from the Employer to the
Contractor or from the Contractor to the Employer, as the case may be”.
If the Contractor has not applied for a Final Payment Certificate in accordance with Sub-Clause 14.11
[Application for Final Payment Certificate] and Sub-Clause 14.12 [Discharge], the Engineer shall request the
Contractor to do so. If the Contractor fails to submit an application within a period of 28 days, the Engineer
shall issue the Final Payment Certificate for such amount as he fairly determines to be due.
14.14
Cessation of Employer’s Liability
The Employer shall not be liable to the Contractor for any matter or thing under or in connection with the
Contract or execution of the Works, except to the extent that the Contractor shall have included an amount
expressly for it:
(a)
in the Final Statement and also
(b)
(except for matters or things arising after the issue of the Taking-Over Certificate for the
Works) in the Statement at completion described in Sub-Clause 14.10 [Statement at
Completion].
However, this Sub-Clause shall not limit the Employer's liability under his indemnification obligations, or the
Employer's liability in any case of fraud, deliberate default or reckless misconduct by the Employer.
14.15
Currencies of Payment
The Contract Price shall be paid in the currency or currencies in which the bid price was expressed in the
Letter of Bid. If more than one currency is so named, payments shall be made as follows:
(a)
payment of the damages specified in GC 8.7, shall be made in the currencies and proportions
specified in the Letter of Bid;
(b)
other payments to the Employer by the Contractor shall be made in the currency in which the
sum was expended by the Employer, or in such currency as may be agreed by both Parties;
(c)
if any amount payable by the Contractor to the Employer in a particular currency exceeds the
sum payable by the Employer to the Contractor in that currency, the Employer may recover
the balance of this amount from the sums otherwise payable to the Contractor in other
currencies; and
(d)
the applicable rates of exchange shall be those prevailing on the Base Date and determined
by the central bank of the Country.
Section VIII. General Conditions
GC-65
15
Termination by Employer
15.1
Notice to Correct
If the Contractor fails to carry out any obligation under the Contract, the Engineer may by notice require the
Contractor to make good the failure and to remedy it within a specified reasonable time.
15.2
Termination by Employer
The Employer shall be entitled to terminate the Contract if the Contractor:
(a)
fails to comply with Sub-Clause 4.2 [Performance Security] or with a notice under Sub-Clause
15.1 [Notice to Correct],
(b)
abandons the Works or otherwise plainly demonstrates the intention not to continue
performance of his obligations under the Contract,
(c)
without reasonable excuse fails:
(i)
to proceed with the Works in accordance with Clause 8 [Commencement, Delays
and Suspension], or
(ii)
to comply with a notice issued under Sub-Clause 7.5 [Rejection] or Sub-Clause 7.6
[Remedial Work], within 28 days after receiving it,
(d)
subcontracts the whole of the Works or assigns the Contract without the required agreement,
(e)
becomes bankrupt or insolvent, goes into liquidation, has a receiving or administration order
made against him, compounds with his creditors, or carries on business under a receiver,
trustee or manager for the benefit of his creditors, or if any act is done or event occurs which
(under applicable Laws) has a similar effect to any of these acts or events, or
(f)
gives or offers to give (directly or indirectly) to any person any bribe, gift, gratuity, commission
or other thing of value, as an inducement or reward:
(i)
for doing or forbearing to do any action in relation to the Contract, or
(ii)
for showing or forbearing to show favour or disfavour to any person in relation to the
Contract,
or if any of the Contractor's Personnel, agents or Subcontractors gives or offers to give (directly or indirectly)
to any person any such inducement or reward as is described in this sub-paragraph (f). However, lawful
inducements and rewards to Contractor's Personnel shall not entitle termination.
In any of these events or circumstances, the Employer may, upon giving 14 days' notice to the Contractor,
terminate the Contract and expel the Contractor from the Site. However, in the case of sub-paragraph (e) or
(f), the Employer may by notice terminate the Contract immediately
The Employer's election to terminate the Contract shall not prejudice any other rights of the Employer, under
the Contract or otherwise.
GC-66
Section VII. General Conditions
The Contractor shall then leave the Site and deliver any required Goods, all Contractor's Documents, and
other design documents made by or for him, to the Engineer. However, the Contractor shall use his best
efforts to comply immediately with any reasonable instructions included in the notice (i) for the assignment of
any subcontract, and (ii) for the protection of life or property or for the safety of the Works.
After termination, the Employer may complete the Works and/or arrange for any other entities to do so. The
Employer and these entities may then use any Goods, Contractor's Documents and other design
documents made by or on behalf of the Contractor.
The Employer shall then give notice that the Contractor's Equipment and Temporary Works will be released
to the Contractor at or near the Site. The Contractor shall promptly arrange their removal, at the risk and
cost of the Contractor. However, if by this time the Contractor has failed to make a payment due to the
Employer, these items may be sold by the Employer in order to recover this payment. Any balance of the
proceeds shall then be paid to the Contractor.
15.3
Valuation at Date of Termination
As soon as practicable after a notice of termination under Sub-Clause 15.2 [Termination by Employer]
has taken effect, the Engineer shall proceed in accordance with Sub-Clause 3.5 [Determinations] to agree
or determine the value of the Works, Goods and Contractor's Documents, and any other sums due to the
Contractor for work executed in accordance with the Contract.
15.4
Payment after Termination
After a notice of termination under Sub-Clause 15.2 [Termination by Employer] has
Employer may:
15.5
taken effect, the
(a)
proceed in accordance with Sub-Clause 2.5 [Employer's Claims],
(b)
withhold further payments to the Contractor until the costs of design, execution, completion
and remedying of any defects, damages for delay in completion (if any), and all other costs
incurred by the Employer, have been established, and/or
(c)
recover from the Contractor any losses and damages incurred by the Employer and any extra
costs of completing the Works, after allowing for any sum due to the Contractor under SubClause 15.3 [Valuation at Date of Termination]. After recovering any such losses, damages
and extra costs, the Employer shall pay any balance to the Contractor.
Employer’s Entitlement to Termination for Convenience
The Employer shall be entitled to terminate the Contract, at any time for the Employer's convenience, by
giving notice of such termination to the Contractor. The termination shall take effect 28 days after the later of
the dates on which the Contractor receives this notice or the Employer returns the Performance Security.
The Employer shall not terminate the Contract under this Sub-Clause in order to execute the Works himself
or to arrange for the Works to be executed by another contractor or to avoid a termination of the Contract by
the Contractor under Sub-Clause 16.2 [Termination by Contractor]. .
After this termination, the Contractor shall proceed in accordance with Sub-Clause 16.3 [Cessation of Work
and Removal of Contractor's Equipment] and shall be paid in accordance with Sub-Clause 19.6 [Optional
Termination, Payment and Release].
Section VIII. General Conditions
15.6
GC-67
Corrupt or Fraudulent Practice
If the Employer determines that the Contractor has engaged in corrupt, fraudulent, collusive or coercive
practices, in competing for or in executing the Contract, then the Employer may, after giving 14 days notice
to the Contractor, terminate the Contractor's employment under the Contract and expel him from the Site,
and the provisions of Clause 15 shall apply as if such expulsion had been made under Sub-Clause 15.2
[Termination by Employer].
Should any employee of the Contractor be determined to have engaged in corrupt, fraudulent, collusive or
coercive practice during the execution of the Works, then that employee shall be removed in accordance
with Sub-Clause 6.9 [Contractor’s Personnel].
For the purpose of this Sub-Clause:
(a)
“corrupt practice” means the offering, giving, receiving of soliciting of any thing of value to influence the act
of a public official in the procurement process or in the Contract execution.
(b)
“fraudulent practice” means a misrepresentation of facts in order to influence a procurement
process or the execution of the Contract to the detriment of the Borrower, and includes collusive
practice among Bidders (prior to or after bid submission) designated to establish bid prices at
artificial non-competitive levels and to deprive the Borrower of the benefits of free and open
competition.
(c)
“collusive practice” means a scheme or arrangement between two or more bidders, with or without
the knowledge of the Borrower, designated to establish bid prices at artificial, non-competitive
levels.
(d)
“coercive practice” means harming or threatening to harm, directly or indirectly, persons or their
property to influence their participation in the procurement process or affect the execution of a
contract.
16
Suspension and Termination by Contractor
16.1
Contractor’s Entitlement to Suspend Work
If the Engineer fails to certify in accordance with Sub-Clause 14.6 [Issue of Interim Payment Certificates] or
the Employer fails to comply with Sub-Clause 2.4 [Employer's Financial Arrangements] or Sub-Clause 14.7
[Payment], the Contractor may, after giving not less than 21 days' notice to the Employer, suspend work (or
reduce the rate of work) unless and until the Contractor has received the Payment Certificate, reasonable
evidence or payment, as the case may be and as described in the notice.
Notwithstanding the above, if the Bank has suspended disbursements under the loan or credit from which
payments to the Contractor are being made, in whole or in part, for the execution of the Works, and no
alternative funds are available as provided for in Sub-Clause 2.4 [Employer’s Financial Arrangements], the
Contractor may by notice suspend work or reduce the rate of work at any time, but not less than 7 days after
the Borrower having received the suspension notification from the Bank.
The Contractor's action shall not prejudice his entitlements to financing charges under Sub-Clause 14.8
[Delayed Payment] and to termination under Sub-Clause 16.2 [Termination by Contractor].
GC-68
Section VII. General Conditions
If the Contractor subsequently receives such Payment Certificate, evidence or payment (as described in the
relevant Sub-Clause and in the above notice) before giving a notice of termination, the Contractor shall
resume normal working as soon as is reasonably practicable.
If the Contractor suffers delay and/or incurs Cost as a result of suspending work (or reducing the rate of
work) in accordance with this Sub-Clause, the Contractor shall give notice to the Engineer and shall be
entitled subject to Sub-Clause 20.1 [Contractor's Claims] to:
(a)
an extension of time for any such delay, if completion is or will be delayed, under Sub-Clause 8.4
[Extension of Time for Completion], and
(b)
payment of any such Cost plus profit, which shall be included in the Contract Price.
After receiving this notice, the Engineer shall proceed in accordance with Sub-Clause 3.5 [Determinations]
to agree or determine these matters.
16.2
Termination by Contractor
The Contractor shall be entitled to terminate the Contract if:
(a)
the Contractor does not receive the reasonable evidence within 42 days after giving notice
under Sub-Clause 16.1 [Contractor's Entitlement to Suspend Work] in respect of a failure to
comply with Sub-Clause 2.4 [Employer's Financial Arrangements],
(b)
the Engineer fails, within 56 days after receiving a Statement and supporting documents, to
issue the relevant Payment Certificate,
(c)
the Contractor does not receive the amount due under an Interim Payment Certificate within
42 days after the expiry of the time stated in Sub-Clause 14.7 [Payment] within which payment
is to be made (except for deductions in accordance with Sub-Clause 2.5 [Employer's Claims]),
(d)
the Employer substantially fails to perform his obligations under the Contract in such manner
as to materially and adversely affect the economic balance of the Contract and/or the ability of
the Contractor to perform the Contract,
(e)
the Employer fails to comply with Sub-Clause 1.6 [Contract Agreement] or Sub-Clause 1.7
[Assignment],
(f)
a prolonged suspension affects the whole of the Works as described in Sub-Clause 8.11
[Prolonged Suspension], or
(g)
the Employer becomes bankrupt or insolvent, goes into liquidation, has a receiving or
administration order made against him, compounds with his creditors, or carries on business
under a receiver, trustee or manager for the benefit of his creditors, or if any act is done or
event occurs which (under applicable Laws) has a similar effect to any of these acts or events.
(h)
the Contractor does not receive the Engineer’s instruction recording the agreement of both
Parties on the fulfilment of the conditions for the Commencement of Works under Sub-Clause
8.1 [Commencement of Works]”.
Section VIII. General Conditions
GC-69
In any of these events or circumstances, the Contractor may, upon giving 14 days' notice to the Employer,
terminate the Contract. However, in the case of sub-paragraph (f) or (g), the Contractor may by notice
terminate the Contract immediately.
In the event the Bank suspends the loan or credit from which part or whole of the payments to the
Contractor are being made, if the Contractor has not received the sums due to him upon expiration of the 14
days referred to in Sub-Clause 14.7 [Payment] for payments under Interim Payment Certificates, the
Contractor may, without prejudice to the Contractor's entitlement to financing charges under Sub-Clause
14.8 [Delayed Payment], take one of the following actions, namely (i) suspend work or reduce the rate of
work, and (ii) terminate his employment under the Contract by giving notice to the Employer, with a copy to
the Engineer, such termination to take effect 14 days after the giving of the notice.
The Contractor's election to terminate the Contract shall not prejudice any other rights of the Contractor,
under the Contract or otherwise.
16.3
Cessation of Work and Removal of Contractor’s Equipment
After a notice of termination under Sub-Clause 15.5 [Employer's Entitlement to Termination], Sub-Clause
16.2 [Termination by Contractor] or Sub-Clause 19.6
[Optional Termination, Payment and Release]
has taken effect, the Contractor shall promptly:
16.4
(a)
cease all further work, except for such work as may have been instructed by the Engineer for
the protection of life or property or for the safety of the Works,
(b)
hand over Contractor's Documents, Plant, Materials and other work, for which the Contractor
has received payment, and
(c)
remove all other Goods from the Site, except as necessary for safety, and leave the Site.
Payment on Termination
After a notice of termination under Sub-Clause 16.2 [Termination by Contractor] has taken effect, the
Employer shall promptly:
(a)
return the Performance Security to the Contractor,
(b)
pay the Contractor in accordance with Sub-Clause 19.6 [Optional Termination, Payment and
Release], and
(c)
pay to the Contractor the amount of any loss of profit or other loss or damage sustained by the
Contractor as a result of this termination.
17
Risk and Responsibility
17.1
Indemnities
The Contractor shall indemnify and hold harmless the Employer, the Employer's Personnel, and their
respective agents, against and from all claims, damages, losses and expenses (including legal fees and
expenses) in respect of:
GC-70
Section VII. General Conditions
(a)
bodily injury, sickness, disease or death, of any person whatsoever arising out of or in the
course of or by reason of the design, execution and completion of the Works and the
remedying of any defects, unless attributable to any negligence, wilful act or breach of the
Contract by the Employer, the Employer's Personnel, or any of their respective agents, and
(b)
(b) damage to or loss of any property, real or personal (other than the Works), to the extent
that such damage or loss arises out of or in the course of or by reason of the design, the
execution and completion of the Works and the remedying of any defects, unless and to the
extent that any such damage or loss is attributable to any negligence, wilful act or breach of
the Contract by the Employer, the Employer’s Personnel, their respective agents, or anyone
directly or indirectly employed by any of them”.
The Employer shall indemnify and hold harmless the Contractor, the Contractor's Personnel, and their
respective agents, against and from all claims, damages, losses and expenses (including legal fees and
expenses) in respect of (1) bodily injury, sickness, disease or death, which is attributable to any negligence,
wilful act or breach of the Contract by the Employer, the Employer's Personnel, or any of their respective
agents, and (2) the matters for which liability may be excluded from insurance cover, as described in subparagraphs (d)(i), (ii) and (iii) of Sub-Clause 18.3 [Insurance Against Injury to Persons and Damage to
Property].
17.2
Contractor's Care of the Works
The Contractor shall take full responsibility for the care of the Works and Goods from the Commencement
Date until the Taking-Over Certificate is issued (or is deemed to be issued under Sub-Clause 10.1 [Taking
Over of the Works and Sections]) for the Works, when responsibility for the care of the Works shall pass to
the Employer. If a Taking-Over Certificate is issued (or is so deemed to be issued) for any Section or part of
the Works, responsibility for the care of the Section or part shall then pass to the Employer.
After responsibility has accordingly passed to the Employer, the Contractor shall take responsibility for the
care of any work which is outstanding on the date stated in a Taking-Over Certificate, until this outstanding
work has been completed.
If any loss or damage happens to the Works, Goods or Contractor's Documents during the period when the
Contractor is responsible for their care, from any cause not listed in Sub-Clause 17.3 [Employer's Risks], the
Contractor shall rectify the loss or damage at the Contractor's risk and cost, so that the Works, Goods and
Contractor's Documents conform with the Contract.
The Contractor shall be liable for any loss or damage caused by any actions performed by the Contractor
after a Taking-Over Certificate has been issued. The Contractor shall also be liable for any loss or damage
which occurs after a Taking-Over Certificate has been issued and which arose from a previous event for
which the Contractor was liable.
17.3
Employer’s Risks
The risks referred to in Sub-Clause 17.4 [Consequences of Employer’s Risks] below, insofar as they directly
affect the execution of the Works in the Country, are:
Section VIII. General Conditions
17.4
GC-71
(a)
war, hostilities (whether war be declared or not), invasion, act of foreign enemies,
(b)
rebellion, terrorism, sabotage by persons other than the Contractor’s Personnel, revolution,
insurrection, military or usurped power, or civil war, within the Country,
(c)
riot, commotion or disorder within the Country by persons other than the Contractor's
Personnel,
(d)
munitions of war, explosive materials, ionising radiation or contamination by radio-activity,
within the Country, except as may be attributable to the Contractor's use of such munitions,
explosives, radiation or radio-activity
(e)
pressure waves caused by aircraft or other aerial devices travelling at sonic or supersonic
speeds,
(f)
use or occupation by the Employer of any part of the Permanent Works, except as may be
specified in the Contract,
(g)
design of any part of the Works by the Employer's Personnel or by others for whom the
Employer is responsible, if any, and
(h)
any operation of the forces of nature which is Unforeseeable or against which an experienced
contractor could not reasonably have been expected to have taken adequate preventative
precautions.
Consequences of Employer’s Risks
If and to the extent that any of the risks listed in Sub-Clause 17.3 above results in loss or damage to the
Works, Goods or Contractor's Documents, the Contractor shall promptly give notice to the Engineer and
shall rectify this loss or damage to the extent required by the Engineer.
If the Contractor suffers delay and/or incurs Cost from rectifying this loss or damage, the Contractor shall
give a further notice to the Engineer and shall be entitled subject to Sub-Clause 20.1 [Contractor's Claims]
to:
(a)
an extension of time for any such delay, if completion is or will be delayed, under Sub-Clause
8.4 [Extension of Time for Completion], and
(b)
payment of any such Cost, which shall be included in the Contract Price. In the case of subparagraphs (f) and (g) of Sub-Clause 17.3 [Employer's Risks], Cost plus profit shall be
payable.
After receiving this further notice, the Engineer shall proceed in accordance with Sub-Clause 3.5
[Determinations] to agree or determine these matters.
17.5
Intellectual and Industrial Property Rights
In this Sub-Clause, "infringement" means an infringement (or alleged infringement) of any patent, registered
design, copyright, trade mark, trade name, trade secret or other intellectual or industrial property right
relating to the Works; and "claim" means a claim (or proceedings pursuing a claim) alleging an infringement.
GC-72
Section VII. General Conditions
Whenever a Party does not give notice to the other Party of any claim within 28 days of receiving the claim,
the first Party shall be deemed to have waived any right to indemnity under this Sub-Clause.
The Employer shall indemnify and hold the Contractor harmless against and from any claim alleging an
infringement which is or was:
(a)
an unavoidable result of the Contractor's compliance with the Employer's Requirements, or
(b)
a result of any Works being used by the Employer:
(i)
for a purpose other than that indicated by, or reasonably to be inferred from, the
Contract, or
(ii)
in conjunction with any thing not supplied by the Contractor, unless such use was
disclosed to the Contractor prior to the Base Date or is stated in the Contract.
The Contractor shall indemnify and hold the Employer harmless against and from any other claim which
arises out of or in relation to (i) the Contractor's design, manufacture, construction or execution of the Works,
(ii) the use of Contractor's Equipment, or (iii) the proper use of the Works.
If a Party is entitled to be indemnified under this Sub-Clause, the indemnifying Party may (at its cost)
conduct negotiations for the settlement of the claim, and any litigation or arbitration which may arise from it.
The other Party shall, at the request and cost of the indemnifying Party, assist in contesting the claim. This
other Party (and its Personnel) shall not make any admission which might be prejudicial to the indemnifying
Party, unless the indemnifying Party failed to take over the conduct of any negotiations, litigation or
arbitration upon being requested to do so by such other Party.
17.6
Limitation of Liability
Neither Party shall be liable to the other Party for loss of use of any Works, loss of profit, loss of any contract
or for any indirect or consequential loss or damage which may be suffered by the other Party in connection
with the Contract, other than as specifically provided in Sub-Clause 8.7 [Delay Damages]; Sub-Clause 11.2
[Cost of Remedying Defects]; Sub-Clause 15.4 [Payment after Termination]; Sub-Clause 16.4 [Payment on
Termination]; Sub-Clause 17.1 [Indemnities]; Sub-Clause 17.4 (b) [Consequences of Employer’s Risks] and
Sub-Clause 17.5 [Intellectual and Industrial Property Rights].
The total liability of the Contractor to the Employer, under or in connection with the Contract other than
under Sub-Clause 4.19 [Electricity, Water and Gas], Sub-Clause 4.20 [Employer’s Equipment and FreeIssue Material], Sub-Clause 17.1 [Indemnities] and Sub-Clause 17.5 [Intellectual and Industrial Property
Rights], shall not exceed the sum resulting from the application of a multiplier (less or greater than one) to
the Accepted Contract Amount, as stated in the Contract Data, or (if such multiplier or other sum is not so
stated), the Accepted Contract Amount.
This Sub-Clause shall not limit liability in any case of fraud, deliberate default or reckless misconduct by the
defaulting Party.
Section VIII. General Conditions
17.7
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Use of Employer’s Accommodation/Facilities
The Contractor shall take full responsibility for the care of the Employer-provided accommodation and
facilities, if any, as detailed in the Employer’s Requirements, from the respective dates of hand-over to the
Contractor until cessation of occupation (where hand-over or cessation of occupation may take place after
the date stated in the Taking-Over Certificate for the Works).
If any loss or damage happens to any of the above items while the Contractor is responsible for their care
arising from any cause whatsoever other than those for which the Employer is liable, the Contractor shall, at
his own cost, rectify the loss or damage to the satisfaction of the Engineer.
18
Insurance
18.1
General Requirements for Insurances
In this Clause, "insuring Party" means, for each type of insurance, the Party responsible for effecting and
maintaining the insurance specified in the relevant Sub-Clause.
Wherever the Contractor is the insuring Party, each insurance shall be effected with insurers and in terms
approved by the Employer. These terms shall be consistent with any terms agreed by both Parties before
the date of the Letter of Acceptance. This agreement of terms shall take precedence over the provisions of
this Clause.
Wherever the Employer is the insuring Party, each insurance shall be effected with insurers and in terms
acceptable to the Contractor. These terms shall be consistent with any terms agreed by both Parties before
the date of the Letter of Acceptance. This agreement of terms shall take precedence over the provisions of
this Clause”.
If a policy is required to indemnify joint insured, the cover shall apply separately to each insured as though a
separate policy had been issued for each of the joint insured. If a policy indemnifies additional joint insured,
namely in addition to the insured specified in this Clause, (i) the Contractor shall act under the policy on
behalf of these additional joint insured except that the Employer shall act for Employer's Personnel, (ii)
additional joint insured shall not be entitled to receive payments directly from the insurer or to have any other
direct dealings with the insurer, and (iii) the insuring Party shall require all additional joint insured to comply
with the conditions stipulated in the policy.
Each policy insuring against loss or damage shall provide for payments to be made in the currencies
required to rectify the loss or damage. Payments received from insurers shall be used for the rectification of
the loss or damage.
The relevant insuring Party shall, within the respective periods stated in the Contract Data (calculated from
the Commencement Date), submit to the other Party:
(a)
evidence that the insurances described in this Clause have been effected, and
(b)
copies of the policies for the insurances described in Sub-Clause 18.2 [Insurance for Works
and Contractor's Equipment] and Sub-Clause 18.3 [Insurance against Injury to Persons and
Damage to Property].
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Section VII. General Conditions
When each premium is paid, the insuring Party shall submit evidence of payment to the other Party.
Whenever evidence or policies are submitted, the insuring Party shall also give notice to the Engineer
Each Party shall comply with the conditions stipulated in each of the insurance policies. The insuring Party
shall keep the insurers informed of any relevant changes to the execution of the Works and ensure that
insurance is maintained in accordance with this Clause.
Neither Party shall make any material alteration to the terms of any insurance without the prior approval of
the other Party. If an insurer makes (or attempts to make) any alteration, the Party first notified by the insurer
shall promptly give notice to the other Party.
If the insuring Party fails to effect and keep in force any of the insurances it is required to effect and maintain
under the Contract, or fails to provide satisfactory evidence and copies of policies in accordance with this
Sub-Clause, the other Party may (at its option and without prejudice to any other right or remedy) effect
insurance for the relevant coverage and pay the premiums due. The insuring Party shall pay the amount of
these premiums to the other Party, and the Contract Price shall be adjusted accordingly.
Nothing in this Clause limits the obligations, liabilities or responsibilities of the Contractor or the Employer,
under the other terms of the Contract or otherwise. Any amounts not insured or not recovered from the
insurers shall be borne by the Contractor and/or the Employer in accordance with these obligations,
liabilities or responsibilities. However, if the insuring Party fails to effect and keep in force an insurance which
is available and which it is required to effect and maintain under the Contract, and the other Party neither
approves the omission nor effects insurance for the coverage relevant to this default, any moneys which
should have been recoverable under this insurance shall be paid by the insuring Party.
Payments by one Party to the other Party shall be subject to Sub-Clause 2.5 [Employer's Claims] or SubClause 20.1 [Contractor's Claims], as applicable
The Contractor shall be entitled to place all insurance relating to the Contract (including, but not limited to the
insurance referred to Clause 18) with insurers from any eligible source country.
18.2
Insurance for Works and Contractor’s Equipment
The insuring Party shall insure the Works, Plant, Materials and Contractor's Documents for not less than the
full reinstatement cost including the costs of demolition, removal of debris and professional fees and profit.
This insurance shall be effective from the date by which the evidence is to be submitted under subparagraph (a) of Sub-Clause 18.1 [General Requirements for Insurances], until the date of issue of the
Taking-Over Certificate for the Works.
The insuring Party shall maintain this insurance to provide cover until the date of issue of the Performance
Certificate, for loss or damage for which the Contractor is liable arising from a cause occurring prior to the
issue of the Taking-Over Certificate, and for loss or damage caused by the Contractor in the course of any
other operations (including those under Clause 11 [Defects Liability] and Clause 12 [Tests after
Completion]).
The insuring Party shall insure the Contractor's Equipment for not less than the full replacement value,
including delivery to Site. For each item of Contractor's Equipment, the insurance shall be effective while it is
being transported to the Site and until it is no longer required as Contractor's Equipment.
Unless otherwise stated in the Particular Conditions, insurances under this Sub-Clause:
(a)
shall be effected and maintained by the Contractor as insuring Party,
Section VIII. General Conditions
GC-75
(b)
shall be in the joint names of the Parties, who shall be jointly entitled to receive payments from
the insurers, payments being held or allocated between the Parties for the sole purpose of
rectifying the loss or damage,
(c)
shall cover all loss and damage from any cause not listed in Sub-Clause 17.3 [Employer's
Risks],
(d)
shall also cover, to the extent specifically required in the bidding documents of the Contract,
loss or damage to a part of the Works which is attributable to the use or occupation by the
Employer of another part of the Works, and loss or damage from the risks listed in subparagraphs (c), (g), and (h) of Sub-Clause 17.3 [Employer's Risks], excluding (in each case)
risks which are not insurable at commercially reasonable terms, with deductibles per
occurrence of not more than the amount stated in the Contract Data (if an amount is not so
stated, this sub-paragraph (d) shall not apply), and
(e)
may however exclude loss of, damage to, and reinstatement of:
(i)
a part of the Works which is in a defective condition due to a defect in its design,
materials or workmanship (but cover shall include any other parts which are lost or
damaged as a direct result of this defective condition and not as described in subparagraph (ii) below),
(ii)
a part of the Works which is lost or damaged in order to reinstate any other part of
the Works if this other part is in a defective condition due to a defect in its design,
materials or workmanship,
(iii)
a part of the Works which has been taken over by the Employer, except to the
extent that the Contractor is liable for the loss or damage, and
(iv)
Goods while they are not in the Country, subject to Sub-Clause 14.5 [Plant and
Materials intended for the Works].
If, more than one year after the Base Date, the cover described in sub-paragraph (d) above ceases to be
available at commercially reasonable terms, the Contractor shall (as insuring Party) give notice to the
Employer, with supporting particulars. The Employer shall then (i) be entitled subject to Sub-Clause 2.5
[Employer's Claims] to payment of an amount equivalent to such commercially reasonable terms as the
Contractor should have expected to have paid for such cover, and (ii) be deemed, unless he obtains the
cover at commercially reasonable terms, to have approved the omission under Sub-Clause 18.1 [General
Requirements for Insurances].
18.3
Insurance against Injury to Persons and Damage to Property
The insuring Party shall insure against each Party's liability for any loss, damage, death or bodily injury
which may occur to any physical property (except things insured under Sub-Clause 18.2 [Insurance for
Works and Contractor's Equipment]) or to any person (except persons insured under Sub-Clause 18.4
[Insurance for Contractor's Personnel]), which may arise out of the Contractor's performance of the Contract
and occurring before the issue of the Performance Certificate.
This insurance shall be for a limit per occurrence of not less than the amount stated in the Contract Data,
with no limit on the number of occurrences. If an amount is not stated in the Contract Data, this Sub-Clause
shall not apply.
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Section VII. General Conditions
Unless otherwise stated in the Particular Conditions, the insurances specified in this Sub-Clause:
18.4
(a)
shall be effected and maintained by the Contractor as insuring Party,
(b)
shall be in the joint names of the Parties,
(c)
shall be extended to cover liability for all loss and damage to the Employer's property (except
things insured under Sub-Clause 18.2) arising out of the Contractor's performance of the
Contract, and
(d)
may however exclude liability to the extent that it arises from:
(i)
the Employer's right to have the Permanent Works executed on, over, under, in or
through any land, and to occupy this land for the Permanent Works,
(ii)
damage which is an unavoidable result of the Contractor's obligations to execute
the Works and remedy any defects, and
(iii)
a cause listed in Sub-Clause 17.3 [Employer's Risks], except to the extent that
cover is available at commercially reasonable terms.
Insurance for Contractor’s Personnel
The Contractor shall effect and maintain insurance against liability for claims, damages, losses and
expenses (including legal fees and expenses) arising from injury, sickness, disease or death of any person
employed by the Contractor or any other of the Contractor's Personnel.
The insurance shall cover the Employer and the Engineer against liability for claims, damages, losses and
expenses (including legal fees and expenses) arising from injury, sickness, disease or death of any person
employed by the Contractor or any other of the Contractor’s Personnel, except that this insurance may
exclude losses and claims to the extent that they arise from any act or neglect of the Employer or of the
Employer’s Personnel.
The insurance shall be maintained in full force and effect during the whole time that these personnel are
assisting in the execution of the Works. For a Subcontractor's employees, the insurance may be effected by
the Subcontractor, but the Contractor shall be responsible for compliance with this Clause.
19
Force Majeure
19.1
Definition of Force Majeure
In this Clause, "Force Majeure" means an exceptional event or circumstance:
(a)
which is beyond a Party's control,
(b)
which such Party could not reasonably have provided against before entering into the
Contract,
(c)
which, having arisen, such Party could not reasonably have avoided or overcome, and
Section VIII. General Conditions
(d)
GC-77
which is not substantially attributable to the other Party.
Force Majeure may include, but is not limited to, exceptional events or circumstances of the kind listed
below, so long as conditions (a) to (d) above are satisfied:
19.2
(i)
war, hostilities (whether war be declared or not), invasion, act of foreign enemies,
(ii)
rebellion, terrorism, sabotage by persons other than the Contractor’s Personnel,
revolution, insurrection, military or usurped power, or civil war,
(iii)
riot, commotion, disorder, strike or lockout by persons other than the Contractor's
Personnel,
(iv)
munitions of war, explosive materials, ionising radiation or contamination by radioactivity, except as may be attributable to the Contractor's use of such munitions,
explosives, radiation or radio-activity, and
(v)
natural catastrophes such as earthquake, hurricane, typhoon or volcanic activity.
Notice of Force Majeure
If a Party is or will be prevented from performing its substantial obligations under the Contract by Force
Majeure, then it shall give notice to the other Party of the event or circumstances constituting the Force
Majeure and shall specify the obligations, the performance of which is or will be prevented. The notice shall
be given within 14 days after the Party became aware, or should have become aware, of the relevant event
or circumstance constituting Force Majeure.
The Party shall, having given notice, be excused performance of its obligations for so long as such Force
Majeure prevents it from performing them.
Notwithstanding any other provision of this Clause, Force Majeure shall not apply to obligations of either
Party to make payments to the other Party under the Contract.
19.3
Duty to Minimise Delay
Each Party shall at all times use all reasonable endeavours to minimise any delay in the performance of the
Contract as a result of Force Majeure.
A Party shall give notice to the other Party when it ceases to be affected by the Force Majeure.
19.4
Consequences of Force Majeure
If the Contractor is prevented from performing substantial obligations under the Contract by Force Majeure
of which notice has been given under Sub-Clause 19.2 [Notice of Force Majeure], and suffers delay and/or
incurs Cost by reason of such Force Majeure, the Contractor shall be entitled subject to Sub-Clause 20.1
[Contractor's Claims] to:
(a)
an extension of time for any such delay, if completion is or will be delayed, under Sub-Clause
8.4 [Extension of Time for Completion], and
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Section VII. General Conditions
(b)
if the event or circumstance is of the kind described in sub-paragraphs (i) to (iv) of Sub-Clause
19.1 [Definition of Force Majeure] and, in the case of sub-paragraphs (ii) to (iv), occurs in the
Country, payment of any such Cost, including the costs of rectifying or replacing the Works
and/or Goods damaged or destroyed by Force Majeure, to the extent they are not indemnified
through the insurance policy referred to in Sub-Clause 18.2 [Insurance for Works and
Contractor’s Equipment].
After receiving this notice, the Engineer shall proceed in accordance with Sub-Clause 3.5 [Determinations]
to agree or determine these matters.
19.5
Force Majeure Affecting Sub-contractor
If any Subcontractor is entitled under any contract or agreement relating to the Works to relief from force
majeure on terms additional to or broader than those specified in this Clause, such additional or broader
force majeure events or circumstances shall not excuse the Contractor's non-performance or entitle him to
relief under this Clause.
19.6
Optional Termination, Payment and Release
If the execution of substantially all the Works in progress is prevented for a continuous period of 84 days by
reason of Force Majeure of which notice has been given under Sub-Clause 19.2 [Notice of Force Majeure],
or for multiple periods which total more than 140 days due to the same notified Force Majeure, then either
Party may give to the other Party a notice of termination of the Contract. In this event, the termination shall
take effect 7 days after the notice is given, and the Contractor shall proceed in accordance with Sub-Clause
16.3 [Cessation of Work and Removal of Contractor's Equipment].
Upon such termination, the Engineer shall determine the value of the work done and issue a Payment
Certificate which shall include:
19.7
(a)
the amounts payable for any work carried out for which a price is stated in the Contract;
(b)
the Cost of Plant and Materials ordered for the Works which have been delivered to the
Contractor, or of which the Contractor is liable to accept delivery: this Plant and Materials shall
become the property of (and be at the risk of) the Employer when paid for by the Employer,
and the Contractor shall place the same at the Employer's disposal;
(c)
any other Cost or liability which in the circumstances was necessarily, as well as reasonably,
incurred by the Contractor in the expectation of completing the Works;
(d)
the Cost of removal of Temporary Works and Contractor's Equipment from the Site and the
return of these items to the Contractor's works in his country (or to any other destination at no
greater cost); and
(e)
the Cost of repatriation of the Contractor's staff and labour employed wholly in connection
with the Works at the date of termination.
Release from Performance under the Law
Section VIII. General Conditions
GC-79
Notwithstanding any other provision of this Clause, if any event or circumstance outside the control of the
Parties (including, but not limited to, Force Majeure) arises which makes it impossible or unlawful for either
or both Parties to fulfil its or their contractual obligations or which, under the law governing the Contract,
entitles the Parties to be released from further performance of the Contract, then upon notice by either Party
to the other Party of such event or circumstance:
(a)
the Parties shall be discharged from further performance, without prejudice to the rights of
either Party in respect of any previous breach of the Contract, and
(b)
the sum payable by the Employer to the Contractor shall be the same as would have been
payable under Sub-Clause 19.6 [Optional Termination, Payment and Release] if the Contract
had been terminated under Sub-Clause 19.6.
20
Claims, Disputes and Arbitration
20.1
Contractor’s Claims
If the Contractor considers himself to be entitled to any extension of the Time for Completion and/or any
additional payment, under any Clause of these Conditions or otherwise in connection with the Contract, the
Contractor shall give notice to the Engineer, describing the event or circumstance giving rise to the claim.
The notice shall be given as soon as practicable, and not later than 28 days after the Contractor became
aware, or should have become aware, of the event or circumstance.
If the Contractor fails to give notice of a claim within such period of 28 days, the Time for Completion shall
not be extended, the Contractor shall not be entitled to additional payment, and the Employer shall be
discharged from all liability in connection with the claim. Otherwise, the following provisions of this SubClause shall apply.
The Contractor shall also submit any other notices which are required by the Contract, and supporting
particulars for the claim, all as relevant to such event or circumstance.
The Contractor shall keep such contemporary records as may be necessary to substantiate any claim,
either on the Site or at another location acceptable to the Engineer. Without admitting the Employer's
liability, the Engineer may, after receiving any notice under this Sub-Clause, monitor the record-keeping
and/or instruct the Contractor to keep further contemporary records. The Contractor shall permit the
Engineer to inspect all these records, and shall (if instructed) submit copies to the Engineer.
Within 42 days after the Contractor became aware (or should have become aware) of the event or
circumstance giving rise to the claim, or within such other period as may be proposed by the Contractor and
approved by the Engineer, the Contractor shall send to the Engineer a fully detailed claim which includes full
supporting particulars of the basis of the claim and of the extension of time and/or additional payment
claimed. If the event or circumstance giving rise to the claim has a continuing effect:
(a)
this fully detailed claim shall be considered as interim;
(b)
the Contractor shall send further interim claims at monthly intervals, giving the accumulated
delay and/or amount claimed, and such further particulars as the Engineer may reasonably
require; and
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Section VII. General Conditions
(c)
the Contractor shall send a final claim within 28 days after the end of the effects resulting from
the event or circumstance, or within such other period as may be proposed by the Contractor
and approved by the Engineer.
Within 42 days after receiving a claim or any further particulars supporting a previous claim,
or within such other period as may be proposed by the Engineer and approved by the
Contractor, the Engineer shall respond with approval, or with disapproval and detailed
comments. He may also request any necessary further particulars, but shall nevertheless give
his response on the principles of the claim within the above defined time period.
Within the above defined period of 42 days, the Engineer shall proceed in accordance with Sub-Clause 3.5
[Determinations] to agree or determine (i) the extension (if any) of the Time for Completion (before or after
its expiry) in accordance with Sub-Clause [Extension of Time for Completion], and/or (ii) the additional
payment (if any) to which the Contractor is entitled under the Contract .
Each Payment Certificate shall include such additional payment for any claim as have been reasonably
substantiated as due under the relevant provision of the Contract. Unless and until the particulars supplied
are sufficient to substantiate the whole of the claim, the Contractor shall only be entitled to payment for such
part of the claim as he has been able to substantiate.
If the Engineer does not respond within the timeframe defined in this Clause, either Party may consider that
the claim is rejected by the Engineer and any of the Parties may refer to the Dispute Board in accordance
with Sub-Clause 20.4 [ Obtaining Dispute Board’s Decision ].
The requirements of this Sub-Clause are in addition to those of any other Sub-Clause which may apply to a
claim. If the Contractor fails to comply with this or another Sub-Clause in relation to any claim, any extension
of time and/or additional payment shall take account of the extent (if any) to which the failure has prevented
or prejudiced proper investigation of the claim, unless the claim is excluded under the second paragraph of
this Sub-Clause.
20.2
Appointment of the Dispute Board
Disputes shall be referred to a DB for decision in accordance with Sub-Clause 20.4 [Obtaining Dispute
Board’s Decision]. The Parties shall appoint a DB by the date stated in the Contract Data.
The DB shall comprise, as stated in the Contract Data, either one or three suitably qualified persons (“the
members”), each of whom shall be fluent in the language for communication defined in the Contract and
shall be a professional experienced in the type of construction involved in the Works and with the
interpretation of contractual documents. If the number is not so stated and the Parties do not agree
otherwise, the DB shall comprise three persons.
If the Parties have not jointly appointed the DB 21 days before the date stated in the Contract Data and the
DB is to comprise three persons, each Party shall nominate one member for the approval of the other Party.
The first two members shall recommend and the Parties shall agree upon the third member, who shall act
as chairman.
However, if a list of potential members has been agreed by the Parties and is included in the Contract, the
members shall be selected from those on the list, other than anyone who is unable or unwilling to accept
appointment to the DB.
Section VIII. General Conditions
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The agreement between the Parties and either the sole member or each of the three members shall
incorporate by reference the General Conditions of Dispute Board Agreement contained in the Appendix to
these General Conditions, with such amendments as are agreed between them.
The terms of the remuneration of either the sole member or each of the three members, including the
remuneration of any expert whom the DB consults, shall be mutually agreed upon by the Parties when
agreeing the terms of appointment. Each Party shall be responsible for paying one-half of this remuneration.
If at any time the Parties so agree, they may jointly refer a matter to the DB for it to give its opinion. Neither
Party shall consult the DB on any matter without the agreement of the other Party.
If a matter declines to act or is unable to act as a result of death, disability, resignation or termination of
appointment, a replacement shall be appointed in the same manner as the replaced person was required to
have been nominated or agreed upon, as described in this Sub-Clause.
The appointment of any member may be terminated by mutual agreement of both Parties, but not by the
Employer or the Contractor acting alone. Unless otherwise agreed by both Parties, the appointment of the
DB (including each member) shall expire when the discharge referred to in Sub-Clause 14.12 [Discharge]
shall have become effective.
20.3
Failure to Agree on the Composition of the Dispute Board
If any of the following conditions apply, namely:
(a)
the Parties fail to agree upon the appointment of the sole member of the DB by the date stated
in the first paragraph of Sub-Clause 20.2 [Appointment of the Dispute Board],
(b)
either Party fails to nominate a member (for approval by the other Party) , or fails to approve a
member nominated by the other Party, of a DB of three persons by such date,
(c)
the Parties fail to agree upon the appointment of the third member (to act as chairman) of the
DB by such date, or
(d)
the Parties fail to agree upon the appointment of a replacement person within 42 days after
the date on which the sole member or one of the three members declines to act or is unable to
act as a result of death, disability, resignation or termination of appointment,
then the appointing entity or official named in the Contract Data shall, upon the request of
either or both of the Parties and after due consultation with both Parties, appoint this member
of the DB. This appointment shall be final and conclusive. Each Party shall be responsible for
paying one-half of the remuneration of the appointing entity or official.
20.4
Obtaining Dispute Board’s Decision
If a dispute (of any kind whatsoever) arises between the Parties in connection with, or arising out of, the
Contract or the execution of the Works, including any dispute as to any certificate, determination, instruction,
opinion or valuation of the Engineer, either Party may refer the dispute in writing to the DB for its decision,
with copies to the other Party and the Engineer. Such reference shall state that it is given under this SubClause.
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Section VII. General Conditions
For a DB of three persons, the DB shall be deemed to have received such reference on the date when it is
received by the chairman of the DB.
Both Parties shall promptly make available to the DB all such additional information, further access to the
Site, and appropriate facilities, as the DB may require for the purposes of making a decision on such
dispute. The DB shall be deemed to be not acting as arbitrator(s).
Within 84 days after receiving such reference, or within such other period as may be proposed by the DB
and approved by both Parties, the DB shall give its decision, which shall be reasoned and shall state that it
is given under this Sub-Clause. The decision shall be binding on both Parties, who shall promptly give effect
to it unless and until it shall be revised in an amicable settlement or an arbitral award as described below.
Unless the Contract has already been abandoned, repudiated or terminated, the Contractor shall continue
to proceed with the Works in accordance with the Contract.
If either Party is dissatisfied with the DB’s decision, then either Party may, within 28 days after receiving the
decision, give a Notice of Dissatisfaction to the other Party indicating its dissatisfaction and intention to
commence arbitration. If the DB fails to give its decision within the period of 84 days (or as otherwise
approved) after receiving such reference, then either Party may, within 28 days after this period has expired,
give a Notice of Dissatisfaction to the other Party.
In either event, this Notice of Dissatisfaction shall state that it is given under this Sub-Clause, and shall set
out the matter in dispute and the reason(s) for dissatisfaction. Except as stated in Sub-Clause 20.7 [ Failure
to Comply with Dispute Board’s Decision] and Sub-Clause 20.8 [ Expiry of Dispute Board’s Appointment],
neither Party shall be entitled to commence arbitration of a dispute unless a Notice of Dissatisfaction has
been given in accordance with this Sub-Clause.
If the DB has given its decision as to a matter in dispute to both Parties, and no Notice of Dissatisfaction has
been given by either Party within 28 days after it received the DB’s decision, then the decision shall become
final and binding upon both Parties.
If the decision of the DAB requires a payment by one Party to the other Party, the DAB may require the
payee to provide an appropriate security in respect of such payment.
20.5
Amicable Settlement
Where a Notice of Dissatisfaction has been given under Sub-Clause 20.4 above, both Parties shall attempt
to settle the dispute amicably before the commencement of arbitration. However, unless both Parties agree
otherwise, the Party giving a Notice of Dissatisfaction in accordance with Sub-Clause 20.4 above should
move to commence arbitration after the fifty-sixth day from the day on which a Notice of Dissatisfaction was
given, even if no attempt at an amicable settlement has been made.
20.6
Arbitration
Any dispute between the Parties arising out of or in connection with the Contract not settled amicably in
accordance with Sub-Clause 20.5 above and in respect of which the DB’s decision (if any) has not become
final and binding shall be finally settled by arbitration. Arbitration shall be conducted as follows:
Section VIII. General Conditions
GC-83
(a)
if the contract is with foreign contractors (or if the lead partner is a foreign contractor, in case
of JV), international arbitration with proceedings administered by the International Chamber of
Commerce (ICC) and conducted under the ICC Rules of Arbitration; by one or more
arbitrators appointed in accordance with said arbitration rules.
(b)
if the Contract is with domestic contractors, arbitration with proceedings conducted in
accordance with the laws of the Employer’s country.
The place of arbitration shall be a neutral location determined in accordance with the applicable rules of
arbitration; and the arbitration shall be conducted in the language for communications defined in Sub-Clause
1.4 [Law and Language].
The arbitrators shall have full power to open up, review and revise any certificate, determination, instruction,
opinion or valuation of the Engineer, and any decision of the DB, relevant to the dispute. Nothing shall
disqualify representatives of the Parties and the Engineer from being called as a witness and giving
evidence before the arbitrators on any matter whatsoever relevant to the dispute.
Neither Party shall be limited in the proceedings before the arbitrators to the evidence or arguments
previously put before the DB to obtain its decision, or to the reasons for dissatisfaction given in its Notice of
Dissatisfaction. Any decision of the DB shall be admissible in evidence in the arbitration.
Arbitration may be commenced prior to or after completion of the Works. The obligations of the Parties, the
Engineer and the DB shall not be altered by reason of any arbitration being conducted during the progress
of the Works.
20.7
Failure to Comply with Dispute Board's Decision
In the event that a Party fails to comply with any decision of the DB, whether binding or final and binding
decision which has become final and binding, then the other Party may, without prejudice to any other rights
it may have, refer the failure itself to arbitration under Sub-Clause 20.6 [Arbitration]. Sub-Clause 20.4
[Obtaining Dispute Board's Decision] and Sub-Clause 20.5 [Amicable Settlement] shall not apply to this
reference.
20.8
Expiry of Dispute Board's Appointment
If a dispute arises between the Parties in connection with, or arising out of, the Contract or the execution of
the Works and there is no DB in place, whether by reason of the expiry of the DB's appointment or
otherwise:
(a)
Sub-Clause 20.4 [Obtaining Dispute Board's Decision] and Sub-Clause 20.5 [Amicable
Settlement] shall not apply, and
(b)
the dispute may be referred directly to arbitration under Sub-Clause 20.6[Arbitration].
GC-84
Section VII. General Conditions
APPENDIX
General Conditions of Dispute Board Agreement
1
Definitions
Each "Dispute Board Agreement" is a tripartite agreement by and between:
(a)
the "Employer";
(b)
the "Contractor"; and
(c)
the "Member" who is defined in the Dispute Agreement as being:
(i)
the sole member of the "DB" and, where this is the case, all references to the
"Other Members" do not apply, or
(ii)
one of the three persons who are jointly called the "DB" (or "dispute board") and,
where this is the case, the other two persons are called the "Other Members".
The Employer and the Contractor have entered (or intend to enter) into a contract, which is called the
"Contract" and is defined in the Dispute Agreement, which incorporates this Appendix. In the Dispute
Agreement, words and expressions which are not otherwise defined shall have the meanings assigned
to them in the Contract.
2
General Provisions
Unless otherwise stated in the Dispute Board Agreement, it shall take effect on the latest of the
following dates:
(a)
the Commencement Date defined in the Contract,
(b)
when the Employer, the Contractor and the Member have each signed the Dispute Board
Agreement, or
(c)
when the Employer, the Contractor and each of the Other Members (if any) have
respectively each signed a dispute board agreement.
This employment of the Member is a personal appointment. At any time, the Member may give not less
than 70 days’ notice of resignation to the Employer and to the Contractor, and the Dispute Agreement
shall terminate upon the expiry of this period.
3
Warranties
Section VIII. General Conditions
GC-85
The Member warrants and agrees that he/she is and shall be impartial and independent of the
Employer, the Contractor and the Engineer. The Member shall promptly disclose, to each of them and
to the Other Members (if any), any fact or circumstance which might appear inconsistent with his/her
warranty and agreement of impartiality and independence.
When appointing the Member, the Employer and the Contractor relied upon the Member's
representations that he/she is:
(a) experienced in the work which the Contractor is to carry out under the Contract,
(b) experienced in the interpretation of contract documentation, and
(c) fluent in the language for communications defined in the Contract.
4
General Obligations of the Member
The Member shall:
(a)
have no interest financial or otherwise in the Employer, the Contractor or the Engineer, nor
any financial interest in the Contract except for payment under the Dispute Agreement;
(b)
not previously have been employed as a consultant or otherwise by the Employer, the
Contractor or the Engineer, except in such circumstances as were disclosed in writing to the
Employer and the Contractor before they signed the Dispute Agreement;
(c)
have disclosed in writing to the Employer, the Contractor and the Other Members (if any),
before entering into the Dispute Agreement and to his/her best knowledge and recollection,
any professional or personal relationships with any director, officer or employee of the
Employer, the Contractor or the Engineer, and any previous involvement in the overall project
of which the Contract forms part;
(d)
not, for the duration of the Dispute Agreement, be employed as a consultant or otherwise by
the Employer, the Contractor or the Engineer, except as may be agreed in writing by the
Employer, the Contractor and the Other Members (if any);
(e)
comply with the annexed procedural rules and with Sub-Clause 20.4 of the Conditions of
Contract;
(f)
not give advice to the Employer, the Contractor, the Employer's Personnel or the Contractor's
Personnel concerning the conduct of the Contract, other than in accordance with the annexed
procedural rules;
(g)
not while a Member enter into discussions or make any agreement with the Employer, the
Contractor or the Engineer regarding employment by any of them, whether as a consultant or
otherwise, after ceasing to act under the Dispute Agreement;
(h)
ensure his/her availability for any site visit and hearings as are necessary; and (i) treat the
details of the Contract and all the DB's activities and hearings as private and confidential, and
not publish or disclose them without the prior written consent of the Employer, the Contractor
and the Other Members (if any); and
GC-86
Section VII. General Conditions
(k)
5
be available to give advice and opinions, on any matter relevant to the Contract when
requested by both the Employer and the Contractor, subject to the agreement of the Other
Members (if any).
General Obligations of the Employer and the Contractor
The Employer, the Contractor, the Employer's Personnel and the Contractor's Personnel shall not
request advice from or consultation with the Member regarding the Contract, otherwise than in the
normal course of the DB's activities under the Contract and the Dispute Agreement, and except to the
extent that prior agreement is given by the Employer, the Contractor and the Other Members (if any).
The Employer and the Contractor shall be responsible for compliance with this provision, by the
Employer's Personnel and the Contractor's Personnel respectively.
The Employer and the Contractor undertake to each other and to the Member that the Member shall
not, except as otherwise agreed in writing by the Employer, the Contractor, the Member and the Other
Members (if any):
(a)
be appointed as an arbitrator in any arbitration under the Contract;
(b)
be called as a witness to give evidence concerning any dispute before arbitrator(s) appointed
for any arbitration under the Contract; or
(c)
be liable for any claims for anything done or omitted in the discharge or purported discharge
of the Member's functions, unless the act or omission is shown to have been in bad faith.
The Employer and the Contractor hereby jointly and severally indemnify and hold the Member
harmless against and from claims from which he/she is relieved from liability under the preceding
paragraph.
6
Payment
The Member shall be paid as follows, in the currency named in the Dispute Board Agreement:
(a)
a retainer fee per calendar month, which shall be considered as payment in full for:
(i)
being available on 28 days’ notice for all site visits and hearings;
(ii)
becoming and remaining conversant with all project developments and maintaining
relevant files;
(iii)
all office and overhead expenses including secretarial services, photocopying and
office supplies incurred in connection with his duties; and
(iv)
all services performed hereunder except those referred to in subparagraphs (b)
and (c) of this Clause.
The retainer fee shall be paid with effect from the last day of the calendar month in which the
Dispute Board Agreement becomes effective; until the last day of the calendar month in
which the Taking-Over Certificate is issued for the whole of the Works.
Section VIII. General Conditions
GC-87
With effect from the first day of the calendar month following the month in which the TakingOver Certificate is issued for the whole of the Works, the retainer fee shall be reduced by one
third. This reduced fee shall be paid until the first day of the calendar month in which the
Member resigns or the Dispute Board Agreement is otherwise terminated.
(b)
a daily fee shall be considered as payment in full for:
(i)
each day or part of a day up to a maximum of two days’ travel time in each
direction for the journey between the Member’s home and the site, or another
location of a meeting with the Other Members (if any);
(ii)
each working day on Site visits, hearings or preparing decisions; and
(iii)
each day spent reading submissions in preparation for a hearing.
(c)
all reasonable expenses including necessary travel expenses (air fare in less than first class,
hotel and subsistence and other direct travel expenses) incurred in connection with the
Member’s duties, as well as the cost of telephone calls, courier charges, faxes and telexes: a
receipt shall be required for each item in excess of five percent of the daily fee referred to in
sub-paragraph (b) of this Clause;
(d)
any taxes properly levied in the Country on payments made to the Member (unless a national
or permanent resident of the Country) under this Clause 6.
The daily fee shall be as specified in the Dispute Board Agreement. Unless it specifies otherwise,
these fees shall remain fixed for the first 24 calendar months, and shall thereafter be adjusted by
agreement between the Employer, the Contractor and the Member, at each anniversary of the date on
which the Dispute Board Agreement became effective.
If the parties fail to agree on the retainer fee or the daily fee, the appointing entity or official named in
the Contract Data shall determine the amount of the fees to be used.
The Member shall submit invoices for payment of the monthly retainer and air fares quarterly in
advance. Invoices for other expenses and for daily fees shall be submitted following the conclusion of a
site visit or hearing. All invoices shall be accompanied by a brief description of activities performed
during the relevant period and shall be addressed to the Contractor.
The Contractor shall pay each of the Member’s invoices in full within 56 calendar days after receiving
each invoice and shall apply to the Employer (in the Statements under the Contract) for reimbursement
of one-half of the amounts of these invoices. The Employer shall then pay the Contractor in accordance
with the Contract.
GC-88
Section VII. General Conditions
If the Contractor fails to pay to the Member the amount to which he/she is entitled under the Dispute
Board Agreement, the Employer shall pay the amount due to the Member and any other amount which
may be required to maintain the operation of the DB; and without prejudice to the Employer's rights or
remedies. In addition to all other rights arising from this default, the Employer shall be entitled to
reimbursement of all sums paid in excess of one-half of these payments, plus all costs of recovering
these sums and financing charges calculated at the rate specified in Sub-Clause 14.8 of the Conditions
of Contract.
If the Member does not receive payment of the amount due within 70 days after submitting a valid
invoice, the Member may (i) suspend his/her services (without notice) until the payment is received,
and/or (ii) resign his/her appointment by givingnotice under Clause 7.
7
Termination
At any time: (i) the Employer and the Contractor may jointly terminate the Dispute Board Agreement by
giving 42 days’ notice to the Member; or (ii) the Member may resign as provided for in Clause 2.
If the Member fails to comply with the Dispute Board Agreement, the Employer and the Contractor
may, without prejudice to their other rights, terminate it by notice to the Member. The notice shall take
effect when received by the Member.
If the Employer or the Contractor fails to comply with the Dispute Board Agreement, the Member may,
without prejudice to his other rights, terminate it by notice to the Employer and the Contractor. The
notice shall take effect when received by them both.
Any such notice, resignation and termination shall be final and binding on the Employer, the Contractor
and the Member. However, a notice by the Employer or the Contractor, but not by both, shall be of no
effect.
8
Default of the Member
If the Member fails to comply with any of his obligations under Clause 4 (a) - (d) above, he shall not be
entitled to any fees or expenses hereunder and shall, without prejudice to their other rights, reimburse
each of the Employer and the Contractor for any fees and expenses received by the Member and the
Other Member (if any), for proceeding or decisions (if any) of the DB which are rendered void or
ineffective by the said failure to comply.
If the Member fails to comply with any of his obligations under Clause 4 (e) - (i) above, he shall not be
entitled to any fees or expenses hereunder from the date and to the extent of the non-compliance and
shall, without prejudice to their other rights, reimburse each of the Employer and the Contractor for any
fees and expenses already received by the Member, for proceedings or decisions (if any) of the DB
which are rendered void or ineffective by the said failure to comply.".
9
Disputes
Any dispute or claim arising out of or in connection with this Dispute Board Agreement, or the breach,
termination or invalidity thereof shall be finally settled by institutional arbitration. If no other arbitration
institute is agreed, the arbitration shall be conducted under the Rules of Arbitration of the International
Chamber of Commerce by one arbitrator appointed in accordance with these Rules of Arbitration".
Section VIII. General Conditions
GC-89
Annex PROCEDURAL RULES
1
Unless otherwise agreed by the Employer and the Contractor, the DB shall visit the Site at intervals of not
more than 140 days, including times of critical construction events, at the request of either the Employer
or the Contractor. Unless otherwise agreed by the Employer, the Contractor and the DB, the period
between consecutive visits shall not be less than 70 days, except as required to convene a hearing as
described below.
2
The timing of and agenda for each Site visit shall be as agreed jointly by the DB, the Employer and the
Contractor, or in the absence of agreement, shall be decided by the DB. The purpose of Site visits is to
enable the DB to become and remain acquainted with the progress of the Works and of any actual or
potential problems or claims, and, as far as reasonable, to endeavour to prevent potential problems or
claims from becoming disputes.
3
Site visits shall be attended by the Employer, the Contractor and the Engineer and shall be co-ordinated
by the Employer in co-operation with the Contractor. The Employer shall ensure the provision of
appropriate conference facilities and secretarial and copying services. At the conclusion of each Site visit
and before leaving the site, the DB shall prepare a report on its activities during the visit and shall send
copies to the Employer and the Contractor.
4
The Employer and the Contractor shall furnish to the DB one copy of all documents which the DB may
request, including Contract documents, progress reports, variation instructions, certificates and other
documents pertinent to the performance of the Contract. All communications between the DB and the
Employer or the Contractor shall be copied to the other Party. If the DB comprises three persons, the
Employer and the Contractor shall send copies of these requested documents and these
communications to each of these persons.
5
If any dispute is referred to the DB in accordance with Sub-Clause 20.4 of the Conditions of Contract, the
DB shall proceed in accordance with Sub-Clause 20.4 and these Rules. Subject to the time allowed to
give notice of a decision and other relevant factors, the DB shall:
(a)
act fairly and impartially as between the Employer and the Contractor, giving each of them a
reasonable opportunity of putting his case and responding to the other's case, and
(b)
adopt procedures suitable to the dispute, avoiding unnecessary delay or expense.
6
The DB may conduct a hearing on the dispute, in which event it will decide on the date and place for the
hearing and may request that written documentation and arguments from the Employer and the
Contractor be presented to it prior to or at the hearing.
7
Except as otherwise agreed in writing by the Employer and the Contractor, the DB shall have power to
adopt an inquisitorial procedure, to refuse admission to hearings or audience at hearings to any persons
other than representatives of the Employer, the Contractor and the Engineer, and to proceed in the
absence of any party who the DB is satisfied received notice of the hearing; but shall have discretion to
decide whether and to what extent this power may be exercised.
8
The Employer and the Contractor empower the DB, among other things, to:
(a)
establish the procedure to be applied in deciding a dispute,
(b)
decide upon the DB's own jurisdiction, and as to the scope of any dispute referred to it,
GC-90
9
Section VII. General Conditions
(c)
conduct any hearing as it thinks fit, not being bound by any rules or procedures other than
those contained in the Contract and these Rules,
(d)
take the initiative in ascertaining the facts and matters required for a decision,
(e)
make use of its own specialist knowledge, if any,
(f)
decide upon the payment of financing charges in accordance with the Contract,
(g)
decide upon any provisional relief such as interim or conservatory measures, and
(h)
open up, review and revise any certificate, decision, determination, instruction, opinion or
valuation of the Engineer, relevant to the dispute.
The DB shall not express any opinions during any hearing concerning the merits of any arguments
advanced by the Parties. Thereafter, the DB shall make and give its decision in accordance with SubClause 20.4, or as otherwise agreed by the Employer and the Contractor in writing. If the DB comprises
three persons:
(a)
it shall convene in private after a hearing, if any, in order to have discussions and prepare its
decision;
(b)
it shall endeavour to reach a unanimous decision: if this proves impossible, the applicable
decision shall be made by a majority of the Members, who may require the minority Member to
prepare a written report for submission to the Employer and the Contractor; and
(c)
if a Member fails to attend a meeting or hearing, or to fulfil any required function, the other two
Members may nevertheless proceed to make a decision, unless:
(i)
either the Employer or the Contractor does not agree that they do so, or
(ii)
the absent Member is the chairman and he/she instructs the other Members not to
make a decision.
Section VIII. Particular Conditions
Section VIII. Particular Conditions
Notes on Particular Conditions
The Particular Conditions (PC) complement the General Conditions (GC) to specify data
and contractual requirements linked to the special circumstances of the country, the
Employer, the Engineer, the sector, the overall project and the Works. Whenever there is a
conflict, the provisions herein shall prevail over those in the GC.
Part A, Contract Data of the PC, includes data to complement the GC in a manner similar
to the way in which the Bid Data Sheet complements the Instructions to Bidders.
Part B, the Specific Provisions of the PC should specify country- or project-specific
provisions for PC in each case.
Clause numbers in the PC correspond to those in the GC.
Section VIII. Particular Conditions
PC-1
Particular Conditions (PC)
Part A - Contract Data
[The Employer should insert relevant data prior to the issue of the Bidding Documents. Where a
number of days is to be inserted it is desirable for the number to be a multiple of seven for
consistency with the Conditions of Contract.]
Conditions of Contract.]
Conditions
Employer’s name and
address
Engineer’s
name
and
address
Bank’s name
Sub-Clause
Data
1.1.2.2 & 1.3
Borrower’s name
Time for Completion
1.1.2.12
1.1.3.3
Defects Notification Period
Sections
1.1.3.7
1.1.5.6
Profit
1.2
[Insert Employer’s name]
[Insert Employer’s address]
[Insert the Engineer’s name]
[Insert the Engineer’s address]
Japan
International
Cooperation
Agency (JICA)
[Insert Borrower’s name]
[Insert the time for completion of the
whole of the Works and also the time
for completion of sections, if
applicable]days
[If Sections are to be used, refer to
Table: Summary of Sections below]
[365 days.]
[If Sections are to be used, refer to
Table: Summary of Sections below]
[Insert the following if percentage is
different from 5%. Otherwise delete
this CD 1.2.]
____ % of Cost.
[insert
Electronic
transmission
systems]
[insert Contractor’s name and
address]
[insert name of governing law]
[insert name of ruling language]
[insert name of language for
communications]
....... days.
[Indicate a number of days for Parties
entering into a Contract Agreement, or
delete this CD 1.6 if the number is 28
days.]
[Insert a number of days] days after
Commencement Date
Electronic
systems
1.1.2.4 & 1.3
1.1.2.11
transmission 1.3
Governing Law
Ruling language
Language
for
communications
Time for the Parties
entering into a Contract
Agreement
1.4
1.4
1.4
1.6
Time for access to, and 2.1
possession of all parts of,
the Site
PC-2
Engineer’s
Authority
Section VIII. Particular Conditions
Duties
and 3.1(B)(ii)
4.2
Performance Security
Variations resulting in an increase of
the Accepted Contract Amount in
excess of [insert percentage, normally
1 - 3%] % shall require approval of
the Employer.
'The Performance Security will be in
the form of a "demand guarantee" or
"performance bond" in the amount(s)
of [insert percentage] percent of the
Accepted Contract Amount and in the
same currency(ies) of the Accepted
Contract Amount.
If the Performance Security of the
Contract is in accordance with the
ICC Publication No. 758, insert the
following sentences; Performance
Security of this contract is in
accordance with the ICC Publication
No.758, the 6th paragraph, "The
Employer
shall
return
the
Performance
Security
to
the
Contractor within 21 days after
receiving a copy of the Performance
Certificate" is deleted.
General Design Obligations
5.1
Normal working hours
Commencement of Works
6.5
8.1(c)
Delay damages
Works
for
the 8.7
Maximum amount of delay 8.7
damages
13.5.(b)(ii)
Provisional Sums
Adjustments for Changes 13.8
in Cost
Period for notifying errors, faults and
defects
in
the
Employer’s
Requirements: _____ days
[Insert the normal working hours]
[Insert date effective access to the site
is granted, if applicable. Otherwise
delete this CD 8.1(c).]
[Insert percentage] % of the Contract
Price per day.
[If Sections are to be used, refer to
Table: Summary of Sections below]
[Insert percentage not exceeding
10] % of the final Contract Price.
[Insert percentage] %
[If there are Provisional Sums, insert a
percentage
for
adjustment
of
Provisional Sums.]
Period “n” applicable to the
adjustment multiplier “Pn”: [Insert the
period if different from one (1) month;
if period “n” is one (1) month, delete
this CD 13.8”]
Section VIII. Particular Conditions
PC-3
14.2
Total advance payment
Repayment amortization 14.2(b)
rate of advance payment
14.3(c)
Percentage of Retention
Limit of Retention Money
14.3(c)
Plant and Materials
14.5(b)(i)
14.5(c)(i)
Minimum
Amount
of 14.6
Interim
Payment
Certificates
Maximum total liability of 17.6
the Contractor to the
Employer
Periods for submission of
insurance:
a. evidence of insurance.
b. relevant policies
Maximum
amount
deductibles for
18.1
[Insert percentage]%, Percentage of
the Accepted Contract Amount
payable in the currencies and
proportions in which the Accepted
Contract Amount is payable
[Insert number and timing of
installments, if applicable]
[Insert percentage of amortization
rate] %
[Insert percentage of retention, not
exceeding 10] %
[Insert percentage of limit of retention,
usually 5 and not exceeding 10] % of
the Accepted Contract Amount
[If Sub-Clause 14.5 applies:]
Plant and Materials for payment Free
on Board [list].
Plant and Materials for payment when
delivered to the Site [list].
[Insert percentage]% of the Accepted
Contract Amount.
[Percentage may depend on the
contract amount and time for
completion; a minimum of about one
fifth the average expected value of
Interim Payment Certificate would be
reasonable. If payments are to be
specified in a Schedule of Payments,
the “Minimum Amount of Interim
Certificates” section could be omitted
from the Particular Conditions.]
[Select one of the two options below as
appropriate]
The product of [insert a multiplier less
or greater than one] times the
Accepted Contract Amount,
[or]
[Insert amount of the maximum total
liability]
[Insert period for submission of
evidence of insurance and policy.
Period may be from 14 days to 28
days.]
_____days
_____days
of 18.2(d)
[Insert
maximum
deductibles]
amount
of
PC-4
Section VIII. Particular Conditions
insurance
of
the
Employer's risks
Minimum amount of third 18.3
party insurance
Date by which the DB shall 20.2
be appointed
The DB shall be comprised 20.2
of
List of potential DB sole 20.2
members
Appointment
(if
agreed) to be made by
not 20.3
Table: Summary of Sections
Section Name/Description
(Sub-Clause 1.1.5.6)
[Insert amount of third party
insurance; this minimum amount per
occurrence should be commensurate
with the risk
28 days after the Commencement date
[Insert either: “One sole Member” or
“Three Members”]
[Only when the DB is to be comprised
of one sole member, list names of
potential sole members; if no potential
sole members are to be included,
insert: “none”]
[Insert name of the appointing entity
or official]
Time for Completion
(Sub-Clause 1.1.3.3)
Damages for Delay
(Sub-Clause 8.7)
Section VIII. Particular Conditions
Particular Conditions – B
Specific Provisions
[Specific Provisions of the PC are intended to address country, project, and contract specific
requirements not covered by the GC. Whoever drafts the Specific Provisions should be
thoroughly familiar with the provisions of the GC and with any specific requirements of the
contract. Legal advice is recommended when amending provisions or drafting new ones.
Sub-Clause 6.2
Rates of Wages and
Conditions of Labour
[When applicable, exemption from duties and taxes shall be
indicated.]
Sub-Clause 14.1
The Contract Price
[When applicable, exemption from duties and taxes shall be
indicated in sub-paragraph (b).]
Section IX. Annex to the Particular Conditions - Contract Forms
CF-1
Section IX. Annex to the Particular Conditions
- Contract Forms
Table of Forms
Letter of Acceptance ......................................................................................................2
[Option A: Single-Stage Two-Stage Bidding]
Contract Agreement .......................................................................................................3
[Option B: Two-Stage One-Envelop Bidding]
Contract Agreement .......................................................................................................5
Performance Security .....................................................................................................9
Advance Payment Security .......................................................................................... 13
Retention Money Security ............................................................................................ 15
CF-2
Section IX. Annex to the Particular Conditions - Contract Forms
Letter of Acceptance
[Insert letterhead paper of the Employer]
[Insert date]
To: [Insert name and address of the Contractor]
This is to notify you that your Bid dated [insert date] for execution of the [insert name of
the Contract and identification number, as given in the Contract Data] for the Accepted
Contract Amount of the equivalent of [insert amount in words and figures] [insert name
of currency], as corrected and modified in accordance with the Instructions to Bidders, is
hereby accepted by our Agency.
You are requested to furnish the Performance Security within 28 days in accordance with
the Conditions of Contract, using for that purpose one of the Performance Security Forms
included in Section IX, Annex to the Particular Conditions - Contract Forms, of the
Bidding Documents
Authorized Signature:
Name and Title of Signatory:
Name of Agency:
Attachment: Contract Agreement
Section IX. Annex to the Particular Conditions - Contract Forms
CF-3
[Option A: To be used in case of Single-Stage Two-Stage Bidding procedure]
Contract Agreement
THIS AGREEMENT made the [insert day] day of [insert month], [insert year], between
[insert name of the Employer] (hereinafter “the Employer”), of the one part, and [insert
name of the Contractor] (hereinafter “the Contractor”), of the other part:
WHEREAS the Employer desires that the Works known as [name of the Contract]
should be executed by the Contractor, and has accepted a Bid by the Contractor for the
execution and completion of these Works and the remedying of any defects therein,
The Employer and the Contractor agree as follows:
1.
In this Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the Contract documents referred to.
2.
The following documents shall be deemed to form and be read and construed as
part of this Agreement. This Agreement shall prevail over all other Contract documents.
(i)
the Letter of Acceptance;
(ii) the Letter of Bid ;
(iii) the addenda Nos [insert addenda numbers, if any] (if any);
(iv) the Particular Conditions ;
(v) the General Conditions;
(vi) the Employer’s Requirements;
(vii) the completed Schedules;
(viii)the Contractor’s Proposal and any other documents forming part
of the Contract
(ix) the Acknowledgement of Compliance with Guidelines for
Procurement under Japanese ODA Loans.
3.
In consideration of the payments to be made by the Employer to the Contractor as
specified in this Agreement, the Contractor hereby covenants with the Employer to
execute the Works and to remedy defects therein in conformity in all respects with the
provisions of the Contract.
4.
The Employer hereby covenants to pay the Contractor in consideration of the
execution and completion of the Works and the remedying of defects therein, the
Contract Price or such other sum as may become payable under the provisions of the
Contract at the times and in the manner prescribed by the Contract.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in
accordance with the laws of [insert the laws of the borrowing country] on the day, month
and year specified above.
CF-4
Section IX. Annex to the Particular Conditions - Contract Forms
Signed by _______________________
Signed by ______________________
for and on behalf of the Employer
in the presence of
for and on behalf the Contractor
in the presence of
Witness, Name, Signature, Address, Date
Witness, Name, Signature, Address, Date
Section IX. Annex to the Particular Conditions - Contract Forms
CF-5
[Option B: To be used in case of Two-Stage One-Envelop Bidding procedure]
Contract Agreement
THIS AGREEMENT made the [insert day] day of [insert month], [insert year], between
[insert name of the Employer] (hereinafter “the Employer”), of the one part, and [insert
name of the Contractor] (hereinafter “the Contractor”), of the other part:
WHEREAS the Employer desires that the Works known as [name of the Contract]
should be executed by the Contractor, and has accepted a Bid by the Contractor for the
execution and completion of these Works and the remedying of any defects therein,
The Employer and the Contractor agree as follows:
1.
In this Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the Contract documents referred to.
2.
The following documents shall be deemed to form and be read and construed as
part of this Agreement. This Agreement shall prevail over all other Contract documents.
(i)
the Letter of Acceptance;
(ii) Letter of Second Stage Bid ;
(iii) the addenda Nos [insert addenda numbers, if any] (if any);
(iv) the Particular Conditions ;
(v) the General Conditions;
(vi) the Employer’s Requirements;
(vii) the completed Schedules;
(viii)the Contractor’s Proposal and any other documents forming part
of the Contract
(ix) the Acknowledgement of Compliance with Guidelines for
Procurement under Japanese ODA Loans.
3.
In consideration of the payments to be made by the Employer to the Contractor as
specified in this Agreement, the Contractor hereby covenants with the Employer to
execute the Works and to remedy defects therein in conformity in all respects with the
provisions of the Contract.
4.
The Employer hereby covenants to pay the Contractor in consideration of the
execution and completion of the Works and the remedying of defects therein, the
Contract Price or such other sum as may become payable under the provisions of the
Contract at the times and in the manner prescribed by the Contract.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in
accordance with the laws of [insert the laws of the borrowing country] on the day, month
and year specified above.
CF-6
Section IX. Annex to the Particular Conditions - Contract Forms
Signed by _______________________
Signed by ______________________
for and on behalf of the Employer
in the presence of
for and on behalf the Contractor
in the presence of
Witness, Name, Signature, Address, Date
Witness, Name, Signature, Address, Date
Section IX. Annex to the Particular Conditions - Contract Forms
CF-7
Schedules
Notes on Schedules
‘Schedule’ means the document(s) entitled schedules, completed by the Contractor and
submitted with the letter of tender, as included in the Contract. Such documents may include
data, lists, and/or design and/or other technical criteria, for the Works.
(List the items comprising Schedules. Typical Schedules are as followings)
SCH 1 : Schedule of Prices
Note: Insert Schedule of Prices submitted with the Letter of (Price) Bid and finalized at
signing of the Contract
SCH 2: Schedule of Payment
Note: Insert Schedule of included in Bidding Documents and finalized at signing of the
Contract (if any).
SCH3: Schedule of Adjustment
Note: Insert Schedule of Adjustment submitted with the Letter of (Price) Bid.
SCH 3: Schedule of Guarantee
Note: Insert Schedule of Guarantee submitted with the Letter of (Technical) Bid.
CF-8
Section IX. Annex to the Particular Conditions - Contract Forms
Contractor’s Proposal
Notes on Contractor’s Proposal
‘Contractor’s Proposal’ means the documents entitled proposal, which the Contractor
submitted with the letter of tender, as included in the Contract.
(List the items of Contractor’s Proposal comprising Technical Proposal)
Section IX. Annex to the Particular Conditions - Contract Forms
CF-9
Performance Security
Option 1: (Demand Guarantee)
[Insert Guarantor letterhead or SWIFT identifier code]
Beneficiary: [Insert name and Address of the Employer]
Date: [Insert date of issue]
PERFORMANCE GUARANTEE No.: [Insert guarantee reference number]
Guarantor: [Insert name and address of place of issue, unless indicated in the
letterhead]
We have been informed that [insert name of Contractor, which in the case of a joint
venture shall be the name of the joint venture] (hereinafter called "the Applicant") has
entered into Contract No. [insert reference number of the contract] dated [insert date]
with the Beneficiary, for the execution of [insert name of the contract and brief
description of the Works] (hereinafter called "the Contract").
Furthermore, we understand that, according to the conditions of the Contract, a
performance guarantee is required.
At the request of the Applicant, we as Guarantor, hereby irrevocably undertake to pay the
Beneficiary any sum or sums not exceeding in total an amount of [insert amount in
figures] ([insert amount in words]),1 such sum being payable in the types and proportions
of currencies in which the Contract Price is payable, upon receipt by us of the
Beneficiary’s complying demand supported by the Beneficiary’s statement, whether in
the demand itself or in a separate signed document accompanying or identifying the
demand, stating that the Applicant is in breach of its obligation(s) under the Contract,
without the Beneficiary needing to prove or to show grounds for its demand or the sum
specified therein.
This guarantee shall expire, no later than the [insert the day] day of [insert month],
[insert year] 2, and any demand for payment under it must be received by us at this office
indicated above on or before that date.
1
2
The Guarantor shall insert an amount representing the percentage of the Accepted Contract Amount
specified in the Letter of Acceptance, less provisional sums, if any, and denominated either in the
currency(cies) of the Contract or a freely convertible currency acceptable to the Beneficiary.
Insert the date twenty-eight days after the expected completion date as described in GC Clause 11.9.
The Employer should note that in the event of an extension of this date for completion of the Contract,
the Employer would need to request an extension of this guarantee from the Guarantor. Such request
must be in writing and must be made prior to the expiration date established in the guarantee. In
preparing this guarantee, the Employer might consider adding the following text to the form, at the end
of the penultimate paragraph: “The Guarantor agrees to a one-time extension of this guarantee for a
CF-10
Section IX. Annex to the Particular Conditions - Contract Forms
This guarantee is subject to the Uniform Rules for Demand Guarantees (URDG) 2010
Revision, ICC Publication No. 758, except that the supporting statement under Article
15(a) is hereby excluded.
_____________________
[signature(s)]
[Note: All italicized text (including footnotes) is for use in preparing this form and shall
be deleted from the final product.]
period not to exceed [six months][one year], in response to the Beneficiary’s written request for such
extension, such request to be presented to the Guarantor before the expiry of the guarantee.”
Section IX. Annex to the Particular Conditions - Contract Forms
CF-11
Option 2: Performance Bond
By this Bond [insert name of Principal] as Principal (hereinafter called “the Contractor”)
and [insert name of surety] as Surety (hereinafter called “the Surety”), are held and firmly
bound unto [insert name of the Employer] as Obligee (hereinafter called “the Employer”)
in the amount of [insert the amount in words and figures], for the payment of which sum
well and truly to be made in the types and proportions of currencies in which the Contract
Price is payable, the Contractor and the Surety bind themselves, their heirs, executors,
administrators, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS the Contractor has entered into a written Agreement with the Employer dated
the [insert date] day of [insert month], [insert year], for [insert name of contract and
brief description of Works] in accordance with the documents, plans, specifications, and
amendments thereto, which to the extent herein provided for, are by reference made part
hereof and are hereinafter referred to as the Contract.
NOW, THEREFORE, the Condition of this Obligation is such that, if the Contractor shall
promptly and faithfully perform the said Contract (including any amendments thereto),
then this obligation shall be null and void; otherwise, it shall remain in full force and
effect. Whenever the Contractor shall be, and declared by the Employer to be, in default
under the Contract, the Employer having performed the Employer’s obligations
thereunder, the Surety may promptly remedy the default, or shall promptly:
(1)
complete the Contract in accordance with its terms and conditions; or
(2)
obtain a Bid or Bids from qualified Bidders for submission to the Employer
for completing the Contract in accordance with its terms and conditions, and
upon determination by the Employer and the Surety of the lowest responsive
Bidder, arrange for a Contract between such Bidder and Employer and make
available as work progresses (even though there should be a default or a
succession of defaults under the Contract or Contracts of completion arranged
under this paragraph) sufficient funds to pay the cost of completion less the
Balance of the Contract Price; but not exceeding, including other costs and
damages for which the Surety may be liable hereunder, the amount set forth in
the first paragraph hereof. The term “Balance of the Contract Price,” as used
in this paragraph, shall mean the total amount payable by Employer to
Contractor under the Contract, less the amount properly paid by Employer to
Contractor; or
(3)
pay the Employer the amount required by Employer to complete the Contract
in accordance with its terms and conditions up to a total not exceeding the
amount of this Bond.
The Surety shall not be liable for a greater sum than the specified penalty of this Bond.
Any suit under this Bond must be instituted before the expiration of one year from the
date of the issuing of the Taking-Over Certificate.
CF-12
Section IX. Annex to the Particular Conditions - Contract Forms
No right of action shall accrue on this Bond to or for the use of any person or corporation
other than the Employer named herein or the heirs, executors, administrators, successors,
and assigns of the Employer.
In testimony whereof, the Contractor has hereunto set his hand and affixed his seal, and
the Surety has caused these presents to be sealed with his corporate seal duly attested by
the signature of his legal representative, this [insert day] day of [insert month], [insert
year].
SIGNED ON
By
on behalf of
in the capacity of
In the presence of
SIGNED ON
By
on behalf of
in the capacity of
In the presence of
[Note: All italicized text (including footnotes) is for use in preparing this form and shall
be deleted from the final product.]
Section IX. Annex to the Particular Conditions - Contract Forms
CF-13
Advance Payment Security
Demand Guarantee
[Insert Guarantor letterhead or SWIFT identifier code]
Beneficiary: [Insert name and address of the Employer]
Date: [Insert date of issue]
ADVANCE PAYMENT GUARANTEE No.: [Insert guarantee reference number]
Guarantor: [Insert name and address of place of issue, unless indicated in the
letterhead]
We have been informed that [insert name of Contractor, which in the case of a joint
venture shall be the name of the joint venture] (hereinafter called “the Applicant”) has
entered into Contract No. [insert reference number of the contract] dated [insert date of
the contract] with the Beneficiary, for the execution of [insert name of contract and brief
description of Works] (hereinafter called "the Contract").
Furthermore, we understand that, according to the conditions of the Contract, an advance
payment in the sum [insert amount in figures] ([insert amount in words]) is to be made
against an advance payment guarantee.
At the request of the Applicant, we as Guarantor, hereby irrevocably undertake to pay the
Beneficiary any sum or sums not exceeding in total an amount of [insert amount in
figures] ([insert amount in words])1 upon receipt by us of the Beneficiary’s complying
demand supported by the Beneficiary’s statement, whether in the demand itself or in a
separate signed document accompanying or identifying the demand, stating either that the
Applicant:
(a) has used the advance payment for purposes other than the costs of
mobilization in respect of the Works; or
(b) has failed to repay the advance payment in accordance with the Contract
conditions, specifying the amount which the Applicant has failed to repay.
A demand under this guarantee may be presented as from the presentation to the
Guarantor of a certificate from the Beneficiary’s bank stating that the advance payment
1
The Guarantor shall insert an amount representing the amount of the advance payment and
denominated either in the currency(ies) of the advance payment as specified in the Contract, or in a
freely convertible currency acceptable to the Employer.
CF-14
Section IX. Annex to the Particular Conditions - Contract Forms
referred to above has been credited to the Applicant on its account number [insert
number] at [insert name and address of Applicant’s bank] .
The maximum amount of this guarantee shall be progressively reduced by the amount of
the advance payment repaid by the Applicant as specified in copies of interim statements
or payment certificates which shall be presented to us. This guarantee shall expire, at the
latest, upon our receipt of a copy of the interim payment certificate indicating that ninety
(90) percent of the Accepted Contract Amount, less provisional sums, has been certified
for payment, or on the [insert day] day of [insert month], [insert year],2 whichever is
earlier. Consequently, any demand for payment under this guarantee must be received by
us at this office on or before that date..
This guarantee is subject to the Uniform Rules for Demand Guarantees (URDG) 2010
Revision, ICC Publication No. 758, except that the supporting statement under Article
15(a) is hereby excluded.
____________________
[signature(s)]
[Note: All italicized text (including footnotes) is for use in preparing this form and shall
be deleted from the final product.]
2
Insert the expected expiration date of the Time for Completion. The Employer should note that in the
event of an extension of the time for completion of the Contract, the Employer would need to request an
extension of this guarantee from the Guarantor. Such request must be in writing and must be made
prior to the expiration date established in the guarantee. In preparing this guarantee, the Employer
might consider adding the following text to the form, at the end of the penultimate paragraph: “The
Guarantor agrees to a one-time extension of this guarantee for a period not to exceed [six months][one
year], in response to the Beneficiary’s written request for such extension, such request to be presented
to the Guarantor before the expiry of the guarantee.”
Section IX. Annex to the Particular Conditions - Contract Forms
CF-15
Retention Money Security
Demand Guarantee
[Insert Guarantor letterhead or SWIFT identifier code]
Beneficiary: [Insert name and Address of Employer]
Date: [Insert date of issue]
RETENTION MONEY GUARANTEE No.: [Insert guarantee reference number]
Guarantor: [Insert name and address of place of issue, unless indicated in the
letterhead]
We have been informed that [insert name of Contractor, which in the case of a joint
venture shall be the name of the joint venture] (hereinafter called "the Applicant") has
entered into Contract No. [insert reference number of the contract] dated [insert date]
with the Beneficiary, for the execution of [insert name of contract and brief description
of Works] (hereinafter called "the Contract").
Furthermore, we understand that, according to the conditions of the Contract, the
Beneficiary retains moneys up to the limit set forth in the Contract (“the Retention
Money”), and that when the Taking-Over Certificate has been issued under the Contract
and the first half of the Retention Money has been certified for payment, payment of
[insert the second half of the Retention Money or if the amount guaranteed under the
Performance Guarantee when the Taking-Over Certificate is issued is less than half of
the Retention Money, the difference between half of the Retention Money and the amount
guaranteed under the Performance Security] is to be made against a Retention Money
guarantee.
At the request of the Applicant, we, as Guarantor, hereby irrevocably undertake to pay the
Beneficiary any sum or sums not exceeding in total an amount of [insert amount in
figures] ([insert amount in words])1 upon receipt by us of the Beneficiary’s complying
demand supported by the Beneficiary’s statement, whether in the demand itself or in a
separate signed document accompanying or identifying the demand, stating that the
Applicant is in breach of its obligation(s) under the Contract, without the Beneficiary
needing to prove or show grounds for its demand or the sum specified therein.
1
The Guarantor shall insert an amount representing the amount of the second half of the Retention
Money or if the amount guaranteed under the Performance Guarantee when the Taking-Over
Certificate is issued is less than half of the Retention Money, the difference between half of the
Retention Money and the amount guaranteed under the Performance Security and denominated either
in the currency(ies) of the second half of the Retention Money as specified in the Contract, or in a
freely convertible currency acceptable to the Beneficiary.
CF-16
Section IX. Annex to the Particular Conditions - Contract Forms
A demand under this guarantee may be presented as from the presentation to the
Guarantor of a certificate from the Beneficiary’s bank stating that the second half of the
Retention Money as referred to above has been credited to the Applicant on its account
number [insert account’s number] at [insert name and address of Applicant’s bank] .
This guarantee shall expire no later than the [insert day] day of [insert month], [insert
year] 2, and any demand for payment under it must be received by us at the office
indicated above on or before that date.
This guarantee is subject to the Uniform Rules for Demand Guarantees (URDG) 2010
Revision, ICC Publication No. 758, except that the supporting statement under Article
15(a) is hereby excluded.
____________________
[signature(s)]
[Note: All italicized text (including footnotes) is for use in preparing this form and shall
be deleted from the final product.]
2
Insert the same expiry date as set forth in the Performance Security, representing the date twenty-eight
days after the completion date described in GC Clause 11.9. The Employer should note that in the
event of an extension of this date for completion of the Contract, the Employer would need to request
an extension of this guarantee from the Guarantor. Such request must be in writing and must be made
prior to the expiration date established in the guarantee. In preparing this guarantee, the Employer
might consider adding the following text to the form, at the end of the penultimate paragraph: “The
Guarantor agrees to a one-time extension of this guarantee for a period not to exceed [six months][one
year], in response to the Beneficiary’s written request for such extension, such request to be presented
to the Guarantor before the expiry of the guarantee.”
URL:http://www.jica.go.jp
E-mail:gltps-lp@jica.go.jp