CEU PROGRAMS_____________________________________
A LIFETIME OF LEARNING
School of Continuing education
MSC 98 1600 Harden Street
Columbia SC 29204
803.705.4779 (Phone) 803.212.6468 (Fax)
www.benedict.edu/ce
___________________________________
APPLICATION PACKET
FOR
CONTINUING EDUCATION UNIT
(CEU) Programs
___________________________________
LEARNING FOR LIFE : AN OVERVIEW
Benedict College facilitates Continuing Education Units (CEUs) through the
School of Continuing Education.
CEUs at Benedict College
The Continuing Education Unit (CEU) Program is a constituent of the School of
Continuing Education at Benedict College. The CEU is awarded in accordance
with the International Association for Continuing Education and Training (IACET),
who defines a Continuing Education Unit (CEU) as "...ten contact hours of
participation in an organized continuing education
experience under responsible sponsorship, capable
direction and qualified instruction." The number of
CEUs per learning event is determined and approved
by the CEU Coordinator. If you are interested in having
your learning event considered for CEUs, please submit
the following information:
1) Learning Event information to include:
Coordinator/Instructor, Department/Unit/School/
Division/Agency
2) Learning Event schedule, including dates and times (provide brochures, flyers,
or attachments)
3) Instructor/Presenter's resume or vita
4) Brief descriptions for each session
5) Method of Assessing Learning Event
Once the program is approved and runs, the event organizer must provide the
names, social security numbers, addresses, and phone numbers of each student
requesting CEUs to the CEU Coordinator in the School of Continuing Education,
along with a sign-in roster with all participating students’ signatures. Benedict
College may award the CEU to outside agencies upon approval of the School of
Continuing Education. Benedict College is fully accredited by the Commission on
Colleges of the Southern Association of Colleges and Schools
AWARDING CONTINUING EDUCATION UNITS (CEUs)
AT BENEDICT COLLEGE
Philosophy of Continuing Education Units at Benedict College
Consistent with the College’s mission of teaching, research and service, the
School of Continuing Education is committed to promoting lifelong learning and
quality continuing education for adult learners. Therefore, the School of
Continuing Education at Benedict College provides opportunities for adult
learners who wish to earn CEUs for career advancement, personal and
professional development, and leadership enhancement to earn Continuing
Education Units (CEUs).
Mission Statement
The School of Continuing Education is committed to providing a systemic
process for awarding Continuing Education Units for adult learners with the same
high quality as provided through all academic programs. In offering the CEU, the
School of Continuing Education has seeks to accommodate the increasingly
demanding lifestyles of adult learners, while making provisions for divergent
learning styles. Each authorized learning event is carefully adjudicated as to
ensure that the event evaluates the needs of adult learners through active
facilitator-participant interaction while incorporating the experiences and learning
styles of the participants. Also, the learning event encourages collaborative and
peer learning amongst participants in an enabling academic environment.
Students may earn Continuing Education Units online if the learning event
permits.
Determining CEU Value
One CEU equals ten contact hours of participation in organized continuing
education/training experience under responsible, qualified direction and
instruction. The Continuing Education Unit is designed for career advancement
or simply for self-enrichment—to explore knowledge in the arts and humanities,
as well as business and science.
The School of Continuing Education is the caretaker of the CEU at Benedict
College. The CEU Coordinator assumes responsibility for refining and
disseminating information about the CEU. Through its programs, publications,
research, and technical assistance, the CEU coordinator assists the College’s
units and external agencies in appropriate implementation and awarding of the
CEUs. The decision to award the CEU is made by the CEU Coordinator and the
CEU Advisory Council (who are trained in CEU authorized provision) and is
based on a thorough review of the unit’s capabilities in meeting the CEU criteria.
Benedict College is fully accredited by the Commission on Colleges of the
Southern Association of Colleges and Schools and is committed to being the
best college in its class in the Carolinas.
II. CEU Request
Individuals/Agencies interested in having a learning event (e.g. course,
conference, round table, town meeting, etc.) considered for CEUs, must
complete the CEU Application Form and Payment Form for CEU Application Fee
at least thirty days prior to the event:
1) Learning Event contact information, including: Coordinator name, hosting
Department/Unit/School/Division/Agency and Learning Event schedule, including
dates and times (provide brochures, flyers, or attachments)
2) Instructor/Presenter’s resume or vita
3) Brief descriptions for each session
4) Method of assessing student learning (e.g. evaluation, discussion, survey,
examination, etc.)
Once the program is approved and runs, the event organizer must provide the
names, social security numbers, addresses, and phone numbers of each student
requesting CEUs to the CEU Coordinator in the School of Continuing Education,
along with a sign-in roster verifying all participating students’ signatures. Benedict
College may award CEU credit to outside agencies upon approval of the School
of Continuing Education.
III. CEU Review Process
1) Individuals/Agencies interested in awarding CEUs complete the CEU Request
Form and submit the completed form with supporting documentation to the CEU
Coordinator in the School of Continuing Education.
2) Within thirty (30) days of receipt of the CEU Request, the CEU Coordinator
and selected members of the Advisory Council (who are trained in CEU
authorized provision) will review the request. Requests that are denied will be
allowed three (3) opportunities for revision with the assistance of the CEU
Coordinator.
3) Once the learning event is approved and runs, the event organizer must
provide the names, social security numbers, addresses, and phone numbers of
each student requesting CEUs to the CEU Coordinator in the School of
Continuing Education, along with a sign-in roster with all participating students’
signatures.
IV. CEU Criteria
NOTE: The Event Organizer and the CEU Coordinator or other reviewer work in
concert to ensure that each learning event satisfies the required criteria for
awarding the CEU at Benedict College.
1. Qualifying units/agencies for which the will be awarded:
1.a. Cleary identify the unit or agency.
1.b. Provide a mission statement, goals or other documentation for the
unit/agency to determine that the unit/agency does not conflict with the mission of
Benedict College
1.c. Explain the nature, role, and purpose of the learning event for which the CEU
will be awarded.
1.d. Attach promotional materials or part of course catalog for learning event.
2. Understanding the purpose of the CEU process:
2.a. The Event Organizer and the CEU coordinator meet to discuss review
process.
2.b. The Organizer prepares the CEU Request and is allowed three (3)
submissions for approval to award CEUs.
3. System for Awarding CEUs
3.a. Establish and submit well-defined requirements for satisfactory completion
for each learning event.
3.b. Ensure that participants are informed of the satisfactory completion
requirements prior to the learning event.
3.c. Ensure that participants are notified if they have not met satisfactory
completion requirements.
3.d. Provide a systemic process for identifying individuals who satisfactorily
complete a learning event.
3.e. Ensure that an appropriate system is in place to track and monitor
participant’s attendance.
3.f. Ensure that an appropriate system is in place to track partial attendance and
calculating and awarding variable credit for that partial attendance.
4. Ensuring and Appropriate Learning Environment.
4.1. Describe your process for determining what resources are required to
support the learning outcomes and for ensuring that the resources will be
sufficient/available to maintain the learning event.
4.2 Describe the process for determining that the learning environment is
appropriate for the continuing education/training goals and learner outcomes.
4.3 Access the facilities, equipment, learning experiences, and resource
materials provided.
4.4 Briefly describe how instructors/presenters provide assistance and support to
participants.
5. Needs identification: Each learning event is planned in response to
identified needs of a target audience.
5.1. Describe the established process that provides objective needs assessment
data, which is the basis for program planning and development.
5.2. Describe the process used by your organization to identify the training needs
of potential participants.
6. Learning Outcomes. Provide the clear and concise written statements of
intended learning outcomes (e.g. behavioral or performance objectives)
based on identified needs for the learning event
6.1. Planned outcomes are based on identified needs.
6.2 Written learning outcomes reflect what learners will achieve are established
for each learning event.
6.3 Learning outcomes are established for large activities such as conferences or
conventions. Each session within the activity has its own learning outcomes or is
keyed to one or more of the overall activity outcomes.
6.4 The number of planned outcomes is appropriate for the learning activity.
6.5 Outcome statements are clear, concise, and measurable.
6.6 Learners are informed of intended learning outcomes.
7. Program planning and instructional personnel. Qualified personnel are
involved in planning and conducting each learning event.
7.1. Individuals involved in program planning and instruction are qualified by
virtue of their education and/or experience.
7.2. Expertise in course content and instructional methodologies used in
developing learning activities.
7.3 Individuals involved in program planning understand and utilize learning
outcomes in program planning and development.
7.4. Instructors/presenters are reasonably and consistently effective in meeting
learning outcomes and learner expectations.
7.5 Instructors/presenters are provided feedback on their performance.
7.6. Instructors/presenters demonstrate high standards of professional conduct
and do not discriminate against learners on the basis of gender, age,
socioeconomic status or ethnic background, sexual orientation, or disability.
7.7 The Instructors/presenters disclose any proprietary interests in any product,
instrument, device, or service, or material discussed during the activity and the
source of any compensation related to the presentation.
8. Content and Instructional methods are appropriate for learning
outcomes of each activity.
8.1. Subject matter and content are directly related to objectives/outcomes.
8.2. Instructional methods are consistent with learning outcomes.
8.3. Instructional methods accommodate various learning styles.
8.4. Content is organized in an appropriate logical manner.
8.5 Learner interaction and assessments are utilized throughout the programs to
reinforce learning, monitor learner progress, and to provide feedback to learners
on their programs.
8.6. The instructor/presenter has established policies and procedures to address
intellectual property.
9. Formal processes or procedures established during event planning are
used to assess achievement of the learning outcomes.
9.1. Assessment procedures are established during learning event planning.
9.2. Assessment methods measure achievement of learning outcomes.
9.3. Learners are informed in advance that learning outcomes will be assessed.
10. Each Learning event is evaluated.
10.1. Post-event evaluation procedures are established during event planning.
10.2. Evaluation methods are comprehensive.
10.3. Summative evaluations are prepared and analyzed based of the following
minimum components:
10.3. a Did the learning experience and the instructional methods used
result in individual behavioral or performance change (i.e. the
accomplishment of the learning outcomes)?
10.3.b Did the learners indicate that the learning outcomes were
appropriate for the stated event purpose and for the learners involved?
10.3.c Was the event execution effective and efficient?
10.4.d Evaluation results are incorporated into event improvements.
V. CEU Awarding Policies
1) One CEU equals ten contact hours of participation in organized continuing
education/training experience under responsible, qualified direction and
instruction. A Contact Hour is considered 60 minute clock hours of interaction
between learner and instructor/presenter or between learner and materials which
have been prepared to cause learning. The Continuing Education Unit is
designed for career advancement or simply for self-enrichment—to explore
knowledge in the arts and humanities, as well as business and science.
1.a What can be counted as Contact Hours:
¾ classroom or meeting session time led by instructor and/or discussion
leader;
¾ activities, in which a learner is engaged in a planned learning event in
which the learner’s progress is monitored and the learner receives
feedback. (Examples include: but are not limited to, independent study,
computer-assisted instruction, interactive video, web site learning, and
planned projects;
¾ field trips, projects, and assignments which are an integral part of a
learning event; and/or
¾ learner assessment and learner event evaluations.
1.b What can not be counted as Contact Hours:
¾ unplanned activities or projects
¾ unsupervised activities or projects
¾ non-sponsored activities or projects
¾ Academic credit courses
¾ Association membership and leadership activities: Holding membership or
serving in some leadership capacity in an association or society does not
qualify for the CEU.
¾ Committee meetings: Participation in committee meetings and activities do
not qualify for the CEU.
¾ Entertainment and recreation: CEU may not be awarded for attendance
only at cultural performances, entertainment, or recreational activities
unless they are an integral part of a planned learning event, which meets
the CEU criteria.
¾ Individual scholarships: CEU may not be awarded for independent writing
such as articles, books, research reports, or presentation of papers
outside of a planned, directly supervised continuing education/training
experience that fulfills the CEU criteria.
¾ Mass media learning events: Learning events delivered through the mass
media (e.g. television, radio, newspaper) do not qualify for CEU, unless
these presentations are an integral part of a planned learning event which
meets CEU criteria.
¾ Some meetings, conventions, exhibitions: Meetings, conventions, and
exhibitions, which attract large numbers of participants, involve different
activities, and are conducted primarily for information sharing purposes,
generally do not qualify for the CEU. Planned learning activities within
such events, which meet the criteria, are eligible for CEU.
¾ Travel: Travel or participation in a travel-study program does not qualify
for the CEU, unless the educational component of the travel-study
program meets CEU criteria.
¾ Unsupervised study: Individual, self-directed study or other form of
independent learning experience, which is not planned, directed, and
supervised by a provider, does not qualify for CEU.
¾ Work experience: On-the-job training and other work experiences do not
qualify for CEU unless the work experience s structured as part of a
planned and supervised continuing education experience that meets the
criteria. CEU are not to be awarded for life or previous work experience.
¾ Breaks, lunch periods, and periods which are devoted to administrative
tasks, such as student introductions and record keeping, may not be
counted, unless directed as learning situations.
¾ CEU will not be granted for learning events that are less than one hour (60
clock minutes) in length. Sessions within an event may be of any length.
An event of short duration, one or tow hours, often does not warrant the
degree of planning required by the criteria. Caution should be exercised
with shorter length events to ensure their adherence to the criteria.
2) Calculating the CEU
¾ Determine the number of contact hours by adding all countable portions of
the learning event. (Example: A learning event has six 50-minute sessions
with 10 minutes between for set-up. The number of contact hours would
be computed as: 6X50 = 300 total minutes in organized, interactive
learning; therefore 60 = 5 contact hours.
¾ Divide the number of contact hours by 10 to get the number of CEU. (For
the example above: 5/10 =.5 CEU.)
¾ CEU may be expressed in tenths of a CEU (i.e. 17 contact hours equate
to 1.7 CEU; 3 contact hours equate to .3 CEU). Do not express the CEU
past the tenths place (i.e. if your calculation should be 1.78, express this
as 1.8 CEU).
¾ When the contact minutes of the last hour are a fraction of an hour, the
following should be used to calculate the CEU. If the contact minutes are
at least 5/6 (50 minutes or more), the fractional portion should be counted
as a whole hour. Any portion of an hour between 30 and 49 minutes
should be counted as 30 minutes. Any part of an hour less than 30
minutes should be discarded.
3) The learning event and names of participants who meet satisfactory
completion or do not meet satisfactory completion are submitted to the Office of
the Registrar for placement of the official permanent record. One copy of the
CEU award record will be mailed without charge by the Office of the Registrar to
the participant within thirty (30) days of the event. Additional official copies of the
CEU record may be obtained from the Office of the Registrar for a modest fee,
payable in advance. Requestors should allow 5 working days from receipt of
request for processing transcript requests.
4) A record of the Request, Review Analysis, and Program Completers is
retained in the School of Continuing Education.
For questions about CEUs at Benedict College, please contact the CEU Coordinator at
803.705.4777.
CEU PROGRAM APPLICATION FORM _________________
A LIFETIME OF LEARNING
School of Continuing education
MSC 98 1600 Harden Street
Columbia SC 29204
803.705.4779 (Phone) 803.212.6468 (Fax)
www.benedict.edu/ce
1. Applicant Type/Fee
___
___
___
___
Benedict College…$0 per program
Non-profit Organization..$10 per program
Government Agencies (Local, State, Federal) …$15 per program
Corporate, Business, Industry or Private Organization…$20 per program
2. Proposed Program is
___
Initial Application
___
Renewal of Previously Approved
___
Resubmission of Denied Application
3. Program Title _________________________________________________________
4. Program Description (Attach documents as needed)
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
5. Target Audience ___ General Public
___ Restricted (please describe)
___ Career Professionals
6. Educational Level of Target Audience (check all that apply)
___ Doctorate/Terminal Professional ___ Masters Degree
___ Bachelors Degree
___ Varies by Individual
___ Associate Degree
___ High Sch/GED
7. Purpose of Program
___ Professional Development
___ License Renewal
___ Vocational/Occupational
8. Number of Participants
___ In-service Training
___ Personal Development/Interest
___ Other: ___________________
___ Minimum
___ Maximum
9. Dates to be Offered
Begin Date: _____________ End Date: _____________
10. Location (Facility, City , State) ________________________________________
11. Program Paid for By: ___ Applicant Organization ___ Participant Fee of $ ____ per
participant
12. Instructional Time: Total Clock Hours:____ Requested CEUs (clock hours/10)____
13. Applicant Organization ________________________________________________
14. Instructor Name(s)
________________________________________________
15. Evaluation Method
________________________________________________
16. Applicant Contact Information
NAME ____________________________________________________
Organization/Department ____________________________________
Non-Profit ID# (of applicable) _________________________________
Address
________________________________________________
City/State/ZipCode __________________________________________
Phone _____________________________________________________
Fax _______________________________________________________
E-mail _____________________________________________________
Signature ________________________________ Date _____________
Submit Application Payment to:
Mail: Continuing Education Units at Benedict College
The School of Continuing Education
MSC 98
1600 Harden Street
Columbia SC 29204
Fax: 803.212.6468
website: www.benedict.edu/ce
PAYMENT FORM FOR CEU APLICATION FEE__________
A LIFETIME OF LEARNING
School of Continuing education
MSC 98 1600 Harden Street
Columbia SC 29204
803.705.4779 (Phone) 803.212.6468 (Fax)
www.benedict.edu/ce
INSTRUCTIONS:
Please use this form to pay the application fee to
be submitted with the CEU PROGRAM APPLICATION
FORM. Completion of this form is an absolute
requirement. The balance payment is due after the
course is concluded. Failure to pay the
application fee will result in the application not
being processed.
AGREEMENT:
Balance payment and a permanent record form for
each participant must be submitted in one complete
package and is due five (5) business days after the
END DATE specified in the CEU PROGRAM
APPLICATION FORM. Failure to pay the balance due
within 30 days of the END DATE will result in an
automatic charge of $10.00 multiplied by the
maximum number of participants specified in the
CEU PROGRAM APPLICATION FORM.
FEES: PLEASE CHECK ONE APPLICANT TYPE APPLICATION FEE
_____
Benedict College
$0.00
_____
Non-Profit Organization
$10.00
_____
Government Agency
$15.00
_____
Corporate Agency, Industry
$20.00
Or Private Organization
Payment method
Please indicate your payment method and information below.
Benedict College’s Federal ID Number is
METHOD
_____ VISA
_____ MasterCard
_____ Check
NAME ON CARD ____________________ AMOUNT TO CHARGE $ ____________
CARD NUMBER _____________________ EXPIRATION DATE __________________
CARD HOLDER SIGNATURE _______________________________________________
DATE
_______________________________________________
CHECK NUMBER ______________ Checks Payable to Benedict College.
Office Use Only
Method: _______________ $ __________ APRVL ________________