UNC Charlotte Staff Council Meeting
Minutes of 2015-2016
September 9, 2015
9:00 am
BSAC – Salon E
Officers present: Jim Kay (Chair), Penny Stevens (Vice Chair), Julie Ann Howell (Secretary), Jessica Barton (Communications Director)
Officers absent with notice: Kimi Tippett (Treasurer)
Representatives present: Lora Bassett (Area 2), Sharon Reichard (Area 3), Celeste Corpening (Area 4), Jerry Sellers (Area 5), Dave
Frantzreb (Area 6), Julie Howell (Area 7), Cindy Edwards (Area 10), Clyde Derberry (Area 11), Katherine Humphries (Area 12), Frank
Hogan (Area 13), Ronnie Bell (Area 15A), Dwight Nealey (Area 15B), Nancy Queen (Area 16), Amanda Simpson (Area 18)
Representatives absent with notice: Keisha Martin (Area 1), Ron Greer (Area 9), Sherry Bruce (Area 17)
Representatives absent without notice: Matt Mesina (Area 14)
Alternates present: Joanne Kendrach (Area 1), Chris Garcia (Area 2), Tammy Allman (Area 5), Jerry Lecomte (Area 10), Jennah
Bennett (Area 11), Derrick Massey (Area 15A), Dennis Kowalski (Area 15B)
Guests present: Sherry Peele, Rebekah Hartberger
I.
II.
Call to Order & Welcome: Jim Kay, Chair
Moment of Silence: Jim Kay, Chair
III.
Approval of Minutes: Correction to the minutes; replace Rebecca Urquhart with Rebekah Hartberger as guest present. Motion
was made by Dave Frantzreb and seconded by Jerry Lecomte to approve the minutes of the August meeting. Motion carried.
IV.
Guest Speakers:
Joyful Hearts: Sherry Peele, Founder/Executive Director
• Sherry thanked the Staff Council for selecting Joyful Hearts as the charity for the Fall Festival. Joyful Hearts
mission is to inspire, empower, and support people with intellectual and developmental disabilities and their
families. Brochures were distributed with information about the organization. Joyful Hearts was founded in
2011 from a single event called the Joy Prom.
• The organization provided a list of items to donate for the Fall Festival. Sherry also mentioned they are
collecting clothing throughout the year along with toiletries.
• Staff Council asked questions with focus on funding, events, and donations.
 Staff Council recessed for bagels and coffee.
V.
Officers’ reports:
Jim Kay, Chair
• Jim addressed the recent emails and conversations regarding roles and responsibilities of staff council
committees and the recommendation to amend the by-laws for clarity on roles and responsibilities. Jim
reminded members for boards, councils, and non-profits to be successful there needs to be a structured and
specific guidance which can come in the form of by-laws, constitutions, preambles, mission statements, and
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directions provide clarity of responsibility and duty to those who are represented. Jim read the Staff Council’s
Mission Statement and the Preamble.
Jim noted the Chancellor’s Board of Trustees October Meeting Agenda has committee reports to be
reported to the Board of Trustees. Not all business requires a vote, but when the business has the potential
to affect the entire staff body of the University there is a vote cast.
Jim referred to past history and read the minutes from the August 13, 2014 minutes regarding nominations
of charities were voted on for the Fall Festival and the winner was A Child’s Place. The July retreat meeting
the minutes states Jim asked the Events Committee to submit nominations prior to the next meeting to be
put to a vote.
Jim relinquished the floor for discussion. Members expressed concern the University puts pressure on
employees to contribute to the Giving Green and the Executive Board to choose two charities.
Jim read the proposed language the Executive Board recommended to change the by-laws in Section III,
Standing and Special Committees, items 1, 2, and 3. A copy was sent to staff council members on Tuesday,
September 8, 2015. Per the by-laws, changes to the by-laws require a 30-day notice.
Jim opened the floor for discussion. Joanne asked Celeste what was the criteria used in the decision of the
charity for the Fall Festival. Celeste stated council members submitted a list to the committee for review and
consideration. The committee selected the top three and then voted on the final charity after reviewing
information from the organization’s websites or a person who had personal experience with the organization.
Amanda expressed the staff council should be charged with providing a more harmonious work environment
instead of focusing on events. Celeste recommended members to share ideas with the Staff Relations and
Education committees. Members suggested reaching out to those who they represent by meeting them faceto-face and asking what is on their mind.
Jim informed staff the Chancellor’s Office and Cabinet members approved a budget of $10,500.
Lora asked if voting can be done online for the changes to the by-laws. Jim stated we need a quorum. Jim
read the Section VI, Constitutional Amendments and By-Law Amendments; any member of the staff may
propose an amendment to the Staff Council Constitution or Bylaws. The proposal shall be in writing and
shall be directed to the Executive Board of the Staff Council. Adoption, amendments to the Constitution of
the Staff Council shall become effective only upon approval by two-thirds of the officers and representatives
present and voting at any regular meeting of the Staff Council, and by subsequent approval by the
Chancellor. Amendments to the Bylaws shall become effective only upon approval by two-thirds of the
officers and representatives present and voting at any regular meeting. No Bylaws inconsistent with the
Constitution may be implemented. Prior to the Council voting on any proposed amendments to the
Constitution or the Bylaws, a thirty day notice must be provided to all Staff Council officers, representatives,
and alternates regarding such amendment. Jim declared the thirty day notice to be today, September 9, 2015.
Joanne suggested adding to the survey that is sent out to the University staff to include a question besides
what topics or issues you want the staff council to address and include one that says, “Other”.
Jessica Barton, Communications
• The Staff Council received 15 Golden Nugget nominations for the month of August. Certificates were
distributed to the appropriate representatives for distribution to their areas.
VI.
Unfinished Business
Fall Festival, Celeste Corpening
 Color paper was distributed to members to print the flyers for the Fall Festival to be posted in their work
areas. Sign-up sheet being passed around to sign up for event duties and another sign-up sheet being passed
around to solicit for donations.
 Jim asked Events committee scheduled a meeting to include the Executive Board to discuss the allotment of
the $6500 appropriated for the event.
Homecoming Office Decorating, Celeste Corpening

The judging will take place on Tuesday, October 19. The Homecoming Committee agreed to allow staff
council members go around and judge but asked for a couple of committee representatives to be included.
 The Homecoming Committee asked if we would participate in having a float at the Homecoming Parade.
VII.
Adjournment: The meeting was adjourned at 10:52 AM
Julie Ann Howell
Secretary
UNC Charlotte Staff Council
October 7 , 2015
Date of approval
2
UNC Charlotte Staff Council
Financial Statement
(as of 9/1/15)
117561 State Fund
ACCOUNT TITLE
Beginning Balance
Budget Year to date
4,000.00
4,000.00
TOTAL REVENUES
EXPENSES:
4,000.00
Postage-928040
Mail Services-Postage for Past Presidents Recognition 7/8/15 (7/15/15)
29.40
29.40
Printing/Binding-928170
Copy Center-Summer Safety Event Printing (8/7/15)
7.12
Copy Center-Summer Safety Event Printing (8/7/15)
6.24
13.36
Freight/Express-928370
Recognition Plus-Presidents Name Plate (ENC)
5.50
5.50
Office Supplies-931100
Staples-Office Supplies for Gold Nugget Program/Summer Safety Event (7/22/15)
112.76
112.76
Employee Gifts & Awards-950150
Recognition Plus-Past Presidents Plaque (7/22/15)
469.45
Staples-Summer Safety Event Prizes (7/22/15)
42.35
Recognition Plus-Presidents Name Plate (ENC)
9.50
521.30
TOTAL EXPENSES
TOTAL BUDGET
TOTAL EXPENSES
Remaining Balance
682.32
4,000.00
-682.32
3,317.68
UNC Charlotte Staff Council
Financial Statement
(as of 9/1/15)
139234 Contingency Fund
ACCOUNT TITLE
Beginning Balance
Non Mandatory Inter Transfer-808400
Budget
Year to date
8,500.00
8,500.00
2,500.00
Trans funds from HR - Staff Org
TOTAL REVENUES
EXPENSES:
11,000.00
Contracted Services-922150
Chartwells-6/10/15 Meeting (ENC)
80.01
Chartwells-Retreat Breakfast 7/8/15 (7/22/15)
90.38
Chartwells-Retreat Lunch 7/8/15 (7/22/15)
610.74
781.13
Postage-928040
Mail Services-Postage for Past Presidents Recognition 7/8/15 (7/15/15)
19.60
19.60
Freight-928370
Juice That Brand-Bean Bags for Fall Festival (8/14/15)
14.00
Mountain Island-Polo Shirts (ENC)
35.74
49.74
Food Supplies (Consumption)-930200
Einstein Bagels-Retreat Breakfast 7/8/15 (8/31/15)
48.36
Staples-Saf-T-Pops for Summer Safety Event (7/22/15)
10.27
58.63
Office Supplies-931100
Staples-Office Supplies Summer Safety Event/Golden Nugget Program (ENC)
282.28
282.28
Non Educational Misc Supplies-932300
Amazon.com-Tax Refund (7/30/15)
-4.93
-4.93
Other Current Services-951760
Mountain Island-SC Shirts (ENC)
49.05
Juice That Brand-Bean Bags for Fall Festival (8/14/15)
50.00
99.05
TOTAL EXPENSES
BEGINNING BALANCE
TOTAL EXPENSES
Remaining Balance
1,285.50
11,000.00
-1,285.50
9,714.50