Holy Family Elementary
2015-2016 School Handbook
Holy Family Elementary
1800 Milner
Hays, KS 67601
Telephone: 625-3131
Fax: 625-2098
http://www.hfehays.org
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TABLE OF CONTENTS
HISTORY OF HOLY FAMILY ELEMENTARY SCHOOL ... 4
FLOWER AND GIFT DELIVERY .................................. 24
MISSION STATEMENTS.............................................. 5
FOOD SERVICE PROGRAM....................................... 24
DIOCESAN ORGANIZATION ....................................... 5
GENERAL SCHOOL RULES ........................................ 26
SCHOOL ADVISORY COUNCIL .................................... 6
GRADING ................................................................. 27
HOME AND SCHOOL COMMITTEE ............................ 6
GRIEVANCE .............................................................. 27
SCHOOL ADVISORY COUNCIL / HOME AND SCHOOL
COMMITTEES AND SUB-COMMITTEES ..................... 6
HEALTH REQUIREMENTS......................................... 27
GENERAL DESCRIPTION OF THE SCHOOL.................. 7
LIBRARY ................................................................... 28
ABSENTEES/ILLNESS/INJURY PROCEDURES .............. 9
LIMITATION OF CLASS SIZE ..................................... 29
ADMISSION ............................................................... 9
MASS ....................................................................... 29
AFTER SCHOOL CARE .............................................. 10
MEDICATION ........................................................... 29
ALLERGIES/MEDICAL CONCERNS ............................ 11
PARENT/GUARDIAN COMMUNICATION ................. 29
ATTENDANCE POLICY .............................................. 11
PARENT TEACHER CONFERENCES ........................... 30
AUTHORIZATION TO PUBLISH STUDENT
PHOTOS/WORK ....................................................... 12
PARENTAL REQUEST FOR STUDENT ASSIGNMENT . 30
HOMEWORK ............................................................ 28
PHONE USAGE: LAND AND MOBILE ........................ 30
BULLY PREVENTION POLICY .................................... 12
PROMOTION AND RETENTION................................ 30
CLASS PARTIES......................................................... 13
RECORDS ................................................................. 30
COPYRIGHT LAW ..................................................... 14
RESPECT AGREEMENT ............................................. 31
DAILY SCHEDULE ..................................................... 14
SCHOOL SAFETY AND SECURITY .............................. 31
DISCIPLINE ............................................................... 15
SEVERE WEATHER PROCEDURES ............................ 31
DOMINIC SAVIO CLUB ............................................. 19
SPECIAL SERVICES.................................................... 31
SCHOOL DRESS CODE .............................................. 19
SUPERVISION ........................................................... 32
EMERGENCY INFORMATION ................................... 23
EMERGENCY SAFETY INTERVENTIONS .................... 23
USE OF THE INTERNET AND RELATED TECHNOLOGIES
................................................................................. 33
EVACUATION PROCEDURE ...................................... 23
VISITATION OF SCHOOL .......................................... 34
EXTRA CURRICULAR ACTIVITIES .............................. 23
VOLUNTEERS/VIRTUS .............................................. 34
FIELD TRIPS.............................................................. 24
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HOLY FAMILY ELEMENTARY SCHOOL
1800 Milner Street
Hays, Kansas 67601
785-625-3131
hfehays.org
Dear Parents,
We are humbled that you have chosen Holy Family Elementary and our staff to entrust your child’s
education and well-being over the next years. Our staff is dedicated to teaching each child and instilling the
values of our mission to “Be Christ to One Another.”
Holy Family Elementary is dedicated to teaching the core subjects, and cultivating a great appreciation and
understanding of the Catholic religion. We achieve this through our highly qualified educators and
catechists.
The entire staff of Holy Family promotes and enhances the education and religious foundations through high
educational and behavioral standards. Parents are highly encouraged to partner with the staff so that we
can promote and encourage the exploration and development of that deep personal relationship with Jesus
Christ.
As members of the Holy Family Advisory Council, we have accepted the responsibility to be your
representative as we all grow together. Each of us is available to you if there are concerns or interests
regarding the school.
Along with the staff, the Advisory Council is pleased to welcome you and your family to the 2015-16 school
year.
Sincerely,
The Holy Family Elementary School Council
Amy Wasinger (Antonino, Shoenchen, Munjor,
Catharine) President
Mike Schlyer (Immaculate Heart of Mary)
At time of publication the following positions still
needed to be appointed. Refer to school
newsletters or website for appointments.
Vice President
St. Joseph’s Parish Council Representative
Courtney Brady (St. Nicholas of Myra) Secretary
St. Nicholas Parish of Myra Council Representative
Michelle Baalman (St. Nicholas of Myra)
Immaculate Heart of Mary Parish Council
Representative
Nathan Staab (St. Joseph’s Parish)
Clint Newell (St. Joseph’s Parish)
Melissa Romme (Immaculate Heart of Mary
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HISTORY OF HOLY FAMILY ELEMENTARY SCHOOL
Holy Family Elementary has a rich history of Catholic school education in Hays. The school was previously
known as St. Joseph Tri-Parish School and was located at 210 W. 13th. The history of that building dates back
to 1908.
Over the years, the building housed Hays Catholic College, Girl’s Catholic High, and finally, St. Joseph
Elementary School. The three-story, native-stone building, located directly across from St. Joseph Church,
had the spirit and feel of the old country school used to educate many of our gifted leaders today. It was
simple and basic, providing a great environment for stimulating the spiritual, social, and educational
development of our Catholic youth.
In 1963, grades one and two began in the remodeled building. The following year another classroom was
opened to accommodate the growing student population.
In September 1964, grades three and four were added. Grades five and six were added in September 1966
but were dropped in September 1969. Kindergarten was added in 1973. Grade five was reinstated in 1978.
The former Lutheran Church located at the corner of 13th and Fort was purchased by St. Joseph Parish in
1966. In September 1981, Kindergarten moved into the building. It was remodeled in the summer of 1986
and turned into a multi-purpose extension of the school. The building housed the art room, kindergarten,
library, music room, computer lab and multi-purpose room. In August 1990, the computer lab and afterschool care program were implemented at the school. The need to consolidate the expanding curriculum
was just one of many factors that led to the February 1996 decision to relocate the school.
In August 1998, St. Joseph Tri-Parish School moved to its new location at 1800 Milner. The building,
formerly known as Jefferson School, had previously been leased by USD 489 from Immaculate Heart of Mary
Parish but was officially renamed Holy Family Elementary School. The increase in available space in the new
building enabled the addition of a preschool and sixth grade.
Through the years, the Capuchin Friars and Sisters of St. Agnes provided for the spiritual and educational
needs of the students. The school transitioned from a tuition-free program staffed by the religious to one
staffed by Catholic lay persons which implemented a tuition fee providing for the continued operation of the
school. In 2001 the Heartland Parishes of Ellis County adopted a Stewardship model that supports the
ministry of the Catholic Schools in Hays. Stewards in good standing with their parish may enroll their
children at either of the Catholic Schools.
The faculty provides a strong foundation for the students. Turnover among teachers is minimal, adding to
the strength of our program. The school motto emphasizes the goals of our students: LIVE, LOVE, and
LEARN.
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MISSION STATEMENTS
Salina Diocesan Schools
In union with the family and the Church, the Catholic schools of the Diocese of Salina strive to prepare young
people to impact the world for Christ and to attain their eternal destiny by providing a Catholic learning
environment, based on the values of Jesus Christ that promotes academic excellence, develops spiritual,
physical and emotional well-being, fosters mutual respect, demands moral responsibility, encourages selfgrowth, and nurtures Christian service to others.
Holy Family Elementary School
At Holy Family Elementary School,
We are Christ to one another!
We grow in our
Catholic Faith to
“Teach as Jesus Did” (102)
Honor God,
Mark 12:30
Respect others,
Mark 12:31
Imitate Christ
1 Corinthians 11:1
Study, and develop our
“For the Children” by Pope John Paul II
Talents to glorify God.
I Peter 4:10
DIOCESAN ORGANIZATION
BISHOP – The Most Rev. Edward Weisenberger is the official teacher of the Diocese of Salina and is
ultimately in charge of all Catholic Schools in the Diocese.
DIOCESAN SUPERINTENDENT – Dr. Nick Compagnone is the Diocesan Superintendent. He is appointed by
the Bishop and represents the Bishop in educational matters and provides the necessary leadership in the
development and administration of the Diocese of Salina.
PASTORS – Fr. Fred Gatschet– St. Joseph’s Pastor & Comeau Campus Center; Fr. Jarett Conrade – St. Nicholas
of Myra & St. Francis of Assisi Pastor; Monsignor Barry Brinkman – Immaculate Heart of Mary’s Pastors, Fr.
Earl Befort -St. Catherine, St. Anthony & Our Lady Help of Christians. Monsignor Barry Brinkman represents
the Bishop in the operation of Holy Family Elementary School.
PRINCIPAL – Mrs. Rachel Wentling holds executive authority for the school. She is responsible to the Pastor.
The principal is responsible for all aspects of the operation of Holy Family Elementary School.
HOLY FAMILY ELEMENTARY SCHOOL COUNCIL – An Advisory Council to the Pastor. The Council
recommends policies and assists the Pastor in the evaluation of the Principal’s performance.
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SCHOOL ADVISORY COUNCIL
The Holy Family Elementary School Advisory Council is an advisory body that supports the school
administration. It receives and makes recommendations relating to the operations of the school. The school
advisory council meetings are held on the fourth Monday of every month, except December, June, and July
or as determined by the school pastor. Monthly meeting minutes will be posted on the school website,
www.hfehays.org. The School Advisory Council consists of the following members:

Two (2) ex-officio members to include: the Pastor Designate (Monsignor Barry Brinkman), and the
School Administrator (Rachel Wentling).

Eight (8) members are appointed by the pastoral leaders of the school population for a 3-year term
on a rotating basis. Officers are appointed annually by the School Advisory Council. Officers include:
President, Vice-President, and Secretary.
HOME AND SCHOOL COMMITTEE
The Holy Family Elementary Home and School Association is an organization of school parents. The primary
functions of the association are: 1) to provide a format of communication between parents and school, 2) to
support the learning programs of the school by providing volunteer assistance to teachers, 3) to help with
fund-raising projects for the development of the learning program and for other needs of the school, and 4)
to provide educational programs for parents as a means of support in raising children. Home and School
Meetings are held on the second Monday of September, November, January & March. Home and School
Committee consists of the following members:

Four (4) officers are elected at large from and by the parents association.
President—Heather Seiler
Vice-President—Trina Gottschalk & Dana Schumacher (shared)
Treasurer—Amanda Lang
Secretary—Jeff Pinkney

Two (2) Chili Supper chairs also serve on the committee
Kellie Lee & Shanna Kester
SCHOOL ADVISORY COUNCIL / HOME AND SCHOOL
COMMITTEES AND SUB-COMMITTEES
Roles and Responsibilities can be found on the Holy Family web site: www.hfehays.org
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GENERAL DESCRIPTION OF THE SCHOOL
Holy Family Elementary School provides a preschool through sixth grade program. The following are
general characteristics of the educational programs of the school:
General Atmosphere
Holy Family Elementary School is a Catholic school which provides diocesan approved Catholic curriculum for
all students. The atmosphere of the school is characterized as being warm, welcoming, caring and supportive
to the development of Christian values.
Students pray daily in the classroom, attend Mass twice weekly and participate in First Friday prayer services
as a school. Other various service and social justice opportunities are provided to help students to grow in
their faith.
General Education
Holy Family Elementary School is a self-contained classroom design that permits students to progress within
their classroom, and allows teachers to integrate core subjects such as math, reading, and writing across the
curriculum.
Holy Family Elementary adheres to the curricular educational standards adopted by the Kansas Department
of Education. The Kanas College and Career Readiness Standards are based on the Common Core Standards,
and have been implemented across the curriculum.
An innovative curriculum is geared to help students reach their own potential.
Art, computer technology, library, music, and physical education are provided for all students by qualified
instructors.
Technology tools are available and utilized in the individual classrooms.
Special Education and Needs
Testing for special education and gifted services is offered through USD 489 to students who have special
learning needs.
Title I, a remedial reading program, is provided for students who qualify under district, state, and federal
regulations by USD 489.
The school provides its own testing program through Iowa Test of Basic Skills. State assessment tests are
given to appropriate grade levels.
Food Program
Holy Family Elementary School provides a hot lunch and breakfast program for students in grades KP-6 that
follows the National Food Program Guidelines. Free and Reduced meals are available to those families that
qualify.
After School Program
Holy Family Elementary School provides an after-school program for students that require care until 6 pm
during the week after full days of school.
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Holy Family Elementary Staff
Principal
Rachel Wentling
Pastor
Monsignor Barry Brinkman
Faculty
Karen Bieker – Preschool Director
Cindy Washburn – Kinderprep
Cristy Dinkel – KA
Amadee Staab – KB
Karen Rohr – 1A
Ann Weber – 1B
Paula Beck – 2A
Kayla North – 2B
Jennie Helget – 3A
Ruth Ann Fry – 3B
Amber Zimmerman – 4A
Teresa Schrant – 4B
Stephanie Hagans – 5A
Brenda Stoecklein – 5B
Shirley Dinkel – 6A
Tyler Haas – 6B
Chris Dinkel – 6C
Janice Collins – Library
Matthew Dumler – Physical Education
Janel Ruder - Art
Randy Sauer –Music/6th Grade Band
Lori Flax – Computer
Julie Zollinger – School Psychologist
Amy Woydziak – Title I Special Reading
Gena Feldt – Special Education
Erin Wagner – Speech and Language
Celina Fisher – Speech and Language
Rebecca Whitmer – After School Director
Office Staff
Toni Whitmer - Office Manager
Karla Stecklein – Bookkeeper
Keri Veach—Administrative Assistant
Cafeteria
DeeDee Froelich-Head Cook
Linda Degenhardt
Patricia Schaffer
Sue Watson
Custodial Staff
Larry Dinkel
Robert Degenhardt
Bob Ruder
Paraprofessionals
Preschool—Nichole Ruder, Lori Krannawitter
Kindergarten—Tammy Wierman, Anne Schulte
1st-3rd grade--Jennifer Brown, Jan Degenhardt, Mary Hickman, Judy Flax, Marcia Dinkel, Gail Pratt-Hollern
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ABSENTEES/ILLNESS/INJURY PROCEDURES
A child who is absent or tardy should be excused either by a phone call or note from a parent. Tardy
students must check into the office with a parent and will receive a pass to take to the classroom teacher.
Out of concern for the safety of our children, a call will be made to the homes of those absentees who have
not been excused before 9:00 a.m. If a student has had a fever or symptoms of illness, he/she may not
return to school for 24 hours. If he/she has vomited or been ill during the night, the child should remain at
home.
In the event of illness or injury, no child will be sent home whose parent or designated person has not been
notified and has arranged transportation. This must be done through the office. If a child misses school
because of illness or unexcused absence and a school program is scheduled for the evening, the student
should not attend the school program.
When necessary, students may be excused from classes for dental/medical appointments. Parental request
is required and notice sent to the office for approval. (Diocesan Policy) Please contact the school office by
phone or email the day before or morning of the appointment. Handwritten notes may be sent to the
classroom teacher, but personal contact with the front office is also necessary. Parents are required to notify
the office and teacher in advance of family events or vacations that will cause the student to be absent.
A student is never allowed to leave the premises during the school day without permission of the parent and
principal.
Parents are required to report to the office to sign the student out. At that time, office personnel will call
the student to the office. Upon returning, the parent is to sign the student back in to school in the office.
ADMISSION
No Catholic child whose parents desire enrollment in any Catholic school in the Diocese of Salina shall be
denied admission to that school on the basis of race, color or national origin. No child, regardless of
religious affiliation, whose parents’ desire enrollment in any Catholic school in the Salina Diocese that
possesses capacity for additional enrollees shall be denied admission to that school on the basis of race,
color or national origin.
COMMITMENT STATEMENT
Holy Family Elementary (HFE) will admit any student whose parents sincerely want their child to receive a
Catholic school education. Appointments will be scheduled with parish pastors or pastoral administrators
for families not previously enrolled in Hays Catholic Schools. Appointments will be scheduled with the
principal for non-Catholic families. Students are admitted with the understanding that they will abide by the
school’s rules and policies. Families are expected to be good stewards of their parish by sharing their “Time,
Talents and Treasure”. Both students and parents are to be supportive of the school and its standard of
being Christ to one another.
Families are expected to be participating active stewards of their parish. This will be verified by the parish
priest. Admission to Holy Family will not be finalized until approved by the parish priest. Admission for one
year does not guarantee admission the following year if active stewardship of the family in their parish does
not occur during the year.
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ORDER OF ADMITTANCE
Whereas Holy Family Elementary is growing and we have established a waiting list for classes. These
guidelines will be followed for admittance:
Priority of admission will be given in the following order:
Priority 1: Currently enrolled Holy Family Elementary students and siblings.
Priority 2: Families who previously had children attend Holy Family Elementary with younger siblings
entering school age, and employees of the Catholic schools and/or parish employees.
Priority 3: Heartland parish members
Priority 4: Non-Heartland parish Catholics
Priority 5: Non-Catholics
The date that a student was placed on the list will be taken into consideration for each level of priority.
Parents can have children added to the waiting list at any time.
TIMELINES/DEADLINES
Pre-enrollment occurs in January. Pre-enrollment forms will be sent to all parents for completion.
It is necessary for Priority 1 and Priority 2 families (refer to Order of Admittance) to return forms by the due
date. If the due date is missed, they will be placed on a waiting list.
Registration occurs in February and March. A registration fee will be due at this time.
Final enrollment and payment of fees will take place in August at Holy Family Elementary School.
AGE OF ADMISSION

Preschool: Any child who will attain the age four (4) years before the first day of September of any
school year shall be eligible to enter preschool. All preschool students must be fully potty trained.

Kinderprep: Any child who will attain the age of five (5) years before the first day of September of
any school year shall be eligible to enter kinderprep. Kinderprep placement is by appointment only
and will be determined by the principal with recommendations from the preschool and kinderprep
teachers along with the parents.

Kindergarten: Any child who will attain the age of five (5) years before the first day of September of
any school year shall be eligible to enter kindergarten.

First Grade: Any child who will attain the age of six (6) years before the first day of September of any
school year shall be eligible to enter first grade. Any child who as a resident of another state has
completed a kindergarten course maintained by a public school district or by an accredited private or
parochial school shall be eligible to enter first grade, regardless of age.
AFTER SCHOOL CARE
After school care runs from 3:15 until 6:00 on days when school is in session. The program provides
supervised activities until parents can pick up students from school. The children participate in a variety of
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activities: games, cooking, art, science, etc. Homework assistance is also available. A nutritious snack is
served each afternoon. The fee is $5.00 per child from 3:15 to 4:30 and $6.00 per child for any time past
4:30.
Monthly fees are due by the 10th of the following month.
Without payment by the 11th, after school care services will be discontinued immediately.
ALLERGIES/MEDICAL CONCERNS
Students with food allergies will be required to have a “Medical Statement for Student with Food Allergy or
Intolerance” form filled out by their physician. They will also be required to have a “Food Allergy Action
Plan” filled out by their physician. These files will be kept in the office and cafeteria office for reference.
ATTENDANCE POLICY
In an effort to comply with Kansas’ College and Career Readiness Standards of Education Holy Family shall
employ the following attendance policy. Compulsory attendance is a statutory requirement in Kansas for all
children who are seven or more years of age, but less then sixteen years of age. Each school through its
designated reporting officer shall report any child who is enrolled but not attending school including all
cases of unusual and/or habitual absence to the appropriate local authorities.
Frequent and/or continuous absence from school substantially reduces the quality of education for both the
absent student and his/her classmates. Since the educational process requires continuity of instruction,
classroom participation, the exchange of ideas, and supervised study activities, regular attendance is
essential for maximum educational benefit. The learning process provided by regular classroom instruction
cannot be adequately nor efficiently replaced by make-up work or individual instruction after regular school
hours. No school can be expected to effectively teach students who do not regularly and consistently attend
classes.
Before any report is made that a child is not attending school as required by the law, the principal shall serve
written notice thereof, by mail, upon the parent or guardian of the child. This notice shall inform the
custodial parent or custodial guardian that continued failure of the child to attend school without a valid
excuse will result in a report being made to the appropriate law enforcement official.
School’s Implementation
A letter will be sent home if the following occurs:

Five (5) unexcused tardies per 9 weeks or more than ten (10) in a semester OR

Five (5) Absences per 9 weeks or more than ten (10) in a semester
The only days that shall be excluded from this response are those during which the student was admitted
into the hospital, time missed for funerals, and doctor appointment in which your local doctor has referred
you to a doctor outside of the local community.
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Absences
All absences will be recorded and monitored each 9 week period.
Truancy Response
If excessive absences or tardies continue in the 9 week period after a letter is sent home, a report may need
to be filed with DCF.
AUTHORIZATION TO PUBLISH STUDENT PHOTOS/WORK
Parents/Guardians must grant permission to the school for their student’s name and/or photo to be
published in news releases, newsletters, parish bulletins, yearbook, school website, and/or social media. The
permission document is presented at enrollment, but may be updated at any time throughout the school
year.
BULLY PREVENTION POLICY
Based on our philosophy that Catholic Schools have been established to provide an environment of faith,
which brings all of life together within the grace and love of God, we have established the anti-bullying
policy set forth. The Salina Diocese Catholic Schools views bullying as unchristian behavior, and it will not be
tolerated. We define bullying as an act which:
1. repeatedly hurts another individual either
a. physically (such as pushing, hitting, kicking, spitting, or any other use of violence, taking items
from, forcing to do something unwillingly), etc.
b. verbally (such as teasing, name-calling, sarcasm, threatening, spreading rumors), etc.
c. indirectly (such as excluding, being mean, tormenting, using hurtful gestures, making hurtful
written comments), etc.
d. through use of technology (such as cyber bullying – using technology to hurt others through
any communication device such as e-mail, cell phone, camera, chat rooms, text messaging,
or websites), etc.
2. is deliberate and sustained
3. is intended to isolate, hurt, or humiliate another individual
4. is unprovoked
The goal of Salina Diocese Catholic Schools anti-bullying policy is to ensure that all students experience a
safe, Christian environment that is conducive to learning. The following steps will be taken when dealing
with bullying incidents:
Isolated or initial incidents which do not constitute bullying will be handled by the teacher in charge
at the time of the incident. Depending on the severity of the incident, the principal and/or parents
may be notified.
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Whenever possible, any incidents which may constitute bullying should be reported immediately to
the teacher in charge at the time of the incident. The teacher in charge at the time of the incident
will immediately deal with those involved in the incident.
In some cases, students may choose to report the incident to a different adult in the building, such as
their homeroom teacher.
The principal or teacher in charge should be made aware of any bullying incidents. Students
engaging in bullying behavior will be disciplined according to the school discipline policy. Depending
on severity and length of incident, parents may be notified.
If the bullying does not cease after the student has been disciplined, parents will be notified, and
further action will be taken according to the school discipline policy.
In addition to the above outlined steps, anti-bullying policy requires the following:
Staff members of Catholic Schools should:
a. remain alert to signs of bullying and act promptly and firmly against it according to the
school’s discipline policy
b. report incidents of bullying to the principal or teacher in charge, who will determine if further
disciplinary action should be taken, and/or if parents should be notified
c. offer support and encouragement to students being bullied, including notifying parents,
principal, and/or support staff as needed
d. encourage all students to refrain from bullying behavior, and encourage reporting of any
bullying behaviors they witness
Parents of Catholic Schools students should:
a. report concerns of bullying behavior to their child’s appropriate teacher as soon as possible
following the incident(s). If concerns are not handled sufficiently at this level, a report should
be made to the building principal or teacher in charge as outlined in the grievance procedures
of the school handbook
b. support the school’s anti-bullying policy and actively encourage their child to avoid bullying
behavior
Students of Catholic Schools should:
a. report incidents of bullying they witness to the teacher in charge at the time of the incident,
or to another staff member as soon as possible following the incident
b. whenever possible, stand up for the student being bullied, and refrain from joining in bullying
behavior
c. treat others with the respect and dignity that is expected of any Catholic School student.
CLASS PARTIES
Class parties may be held four times a year: Halloween, Christmas, Valentine’s Day, and Easter
Exceptions can be made with permission of the principal.
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COPYRIGHT LAW
All employees, volunteers, and students of the educational programs of the Diocese of Salina will abide by
copyright laws.
Regulations
Employees, volunteers, and students may copy printed or non-printed materials allowed by:
copyright law
fair-use guidelines
specific licenses or contractual agreements, and
other types of permission.
Employees, volunteers, and students who willfully disregard copyright laws are in violation of diocesan
policy, doing so at their own risk and assuming all liability.
DAILY SCHEDULE
Our regular school day for grades KP – 6 is 8:00 a.m. to 3:20 p.m.
The time for lunch varies from grade to grade in order to avoid overcrowding in the cafeteria.
ARRIVAL OF STUDENTS
Students may arrive at school at 7:20 am for breakfast. All students are expected to remain in the cafeteria
from 7:20-7:30 am until supervision in the Activity Center begins.
ALL students that arrive before 7:45 am are to enter the building through the east Activity Center Room or
through the north doors. Those who come to eat breakfast will go on to the cafeteria area. The other
students will remain supervised in the Activity Center. To help meet the goals of our wellness program,
students will casually walk and/or play around the activity center or enjoy reading time of their AR books
DISMISSAL OF STUDENTS
SCHOOL IS DISMISSED AT 3:20 PM
1. BUS STUDENTS - Bus transportation is available to students of Holy Family Elementary School. Bus
schedules and route information are available at the District #489 administration office (323 W. 12th
– 623-2400). Please call the district office for further information and registration.
Students riding the bus will be dismissed at 3:10 p.m. when the bell rings. All bus students will meet
and line up quietly in the gathering space inside the south main entrance of the school.
2. ALL OTHER STUDENTS - All other students will be dismissed from the Activity Center.
Those picking students up from the activity center may park in the north parking lot and enter
through the north doors. Students are expected to report to the activity center to be dismissed
appropriately. Students that need to be picked up prior to the 3:20 bell need to follow the
appointment procedures outlined previously.
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Drivers will enter the parking lot from the south gate and line up in five lines facing the north.
Dismissal will be from the area of striped yellow lines along the east side of the building. This is the
loading zone. All vehicles picking up students need to be in single file line in the right lane which
passes the striped yellow loading zone. Please place a name tag in your windshield, this will aid in
speeding up the loading process.
Drivers – PLEASE remain in your vehicles and refrain from cell phone use. This will help in
maintaining safety and loading of the students quickly.
Walkers - will be dismissed from the activity center after having their names checked off the log
book. They will exit the southwest door of the activity center entry way. Parents must inform the
school that their child will be walking.
3. All students not picked up by 3:35 p.m. will be sent to after school care and families will be charged
according to ASC fees. Your cooperation is appreciated.
DISCIPLINE
Suspension and expulsion procedures (including weapons possession) follow the policies set forth by the
Diocese of Salina. For other infractions, a detention policy has been adopted to mold conduct according to
Christian behavior in a Catholic school setting.
Suspension and Procedure
Suspension is a temporary withholding of the privilege of attending class/school. Suspension may be “in
school” suspension in which the student is admitted to school but not to class, or the suspension may be an
“out of school” suspension.
A suspension may be imposed on a student only after giving the student oral or written notice of the charges
against him/her and affording the student a hearing. However, if the presence of the student endangers
other persons, or property, or substantially disrupts, impedes or interferes with the operation of the school,
the principal in consultation with the pastor may suspend the student forthwith without a hearing for a term
not to exceed five (5) school days. A written notice and reasons for the suspension shall be given to the
student and his/her parents or guardians within twenty-four (24) hours from the time of the suspension. A
hearing shall be afforded the student no later than seventy-two (72) hours after the suspension has been
imposed. Included in the notice of suspension should be the date, time and place of hearing.
The hearing specified herein shall be conducted by the school principal and/or pastor or designee and
should include the student, parent or legal guardian and counselor whenever possible. (Diocesan Policy)
Expulsion and Procedure
Expulsion is the termination of enrollment for the remainder of the current year.
Expulsion shall be imposed only after the student has been afforded an opportunity for a formal hearing. In
all cases where a student might be expelled, he/she shall be suspended first for a term not to exceed five (5)
school days. A written notice of intent to expel and the charges upon which the expulsion is based shall be
given to the student’s parents or guardians within seventy-two (72) hours of the student being suspended.
15
The notice shall also contain the date, time and place that the student will be afforded a formal hearing.
This date shall be no later than the last day of the five (5) school day suspension. Formal hearings may be
conducted by the local school council members or appropriate persons appointed by the pastor. The pastor
shall make the final determination. (Diocesan Policy)
Grounds for Suspension/Expulsion
A student may be suspended or expelled for:
willful violation of any published regulation for student conduct adopted and approved by the school
administration;
conduct which disrupts, impedes, or interferes with the operation of the school;
conduct which infringes upon or invades the rights of others;
disobedience of an order of a teacher, school security officer or other school authority, when such
disobedience can reasonably be anticipated to result in disorder, disruption, or interference with the
operation of the school;
grave immoral conduct; or
continual conduct contrary to the official teachings of the Catholic Church. (Diocesan Policy)
Notice of Suspension or Expulsion
Whenever any written notice is sent to the parents or guardians of a student, it shall be sufficient if the
notice is sent by registered mail to the address on file in the school records. In lieu of mailing such a written
notice, the notice may be personally delivered. (Diocesan Policy)
Procedural Rights Required
In any formal or appeal hearing specified in these policies, the following additional rights of due process shall
be afforded:
the right of the student to have the counsel of his/her parents’ or guardians’ choice present and to
receive the advice of such counsel or other person they may select;
the right of the parents or guardians to be present at the hearing;
the right of the students and his/her counsel or advisor to hear or read a full report of the testimony
or witnesses against him/her;
the right of the student to testify in his/her own behalf and give reasons for his/her conduct;
the right of the student to have an orderly hearing; and
the right of the student to a fair, impartial decision based on substantial evidence. (Diocesan Policy)
Expulsion of Pupils – Weapons Possession
In accord with KSA 72-8902, it shall be the policy of all Catholic schools in the Diocese of Salina to expel from
school, for a period of not less than one year, any student determined to be in possession of a weapon 1) at
school; 2) on school property; or 3) at any school supervised activity. A weapon is defined as any object that
creates a threat of physical harm to or physically harms a student or school personnel, is detrimental to the
welfare or safety of a student or school personnel, adversely affects school discipline, or adversely affects
educational programs.
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In the event of such determination of weapons possession, the principal shall immediately refer the pupil to
the appropriate state and local law enforcement agencies; and, if the pupil is juvenile, to the secretary of
social and rehabilitation services.
Should the pupil be an exceptional child as defined in KSA 72-962, the expulsion requirement may be
modified in a manner consistent with federal law. An annual report of weapons possessions cases shall be
submitted to the State Board of Education at the time and in the manner specified by the State Board.
On the local level, this policy shall be carried out in a manner corresponding to the implementation
procedures outlined herein. (Diocesan Policy) (1-96)
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Holy Family Elementary School
Detention Form
Student Name:
Date:
o
Deliberately inflicts physical harm on another
person.
o
Displays conduct that disrupts, impedes, or
interferes with the operation of the school.
o
Refuses to cooperate.
o
Uses inappropriate language or gestures.
o
Willfully destroys property.
o
Breaking the rules of the Respect Agreement.
o
Disobeys an order of any person in authority.
o
Other:
Principal signature:
Teacher signature:
Parent signature:
Detention to be served:
o
Monday
___Recess
o
Tuesday
___10 minutes after school (Grades 2-3) beginning at 3:35
o
Wednesday
___20 minutes after school (Grades 4-6) beginning at 3:35
o
Thursday
o
Friday
Student’s Name:
Date to serve:
Infraction:
Detention to be served:
o
Monday
___Recess
o
Tuesday
___10 minutes after school (Grades 2-3) beginning at 3:35
o
Wednesday
___20 minutes after school (Grades 4-6) beginning at 3:35
o
Thursday
o
Friday
Time checked in:
Time checked out:
Supervisor:
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DOMINIC SAVIO CLUB
Dominic Savio is a club designed to enhance the 6th grade religious education program. Its members will
participate in (1) activity a week, such as Dominic Cart, visiting the elderly or helping with Tiger Tots.
On those Fridays that Dominic Savio Cart is available purchases will be made prior to dismissal.
Healthy snacks will be available; once each month will be exemption week. Funds earned through this
activity are donated to the neediest in our community or designated beneficiaries approved by the club
members under the guidance of the club supervisor.
SCHOOL DRESS CODE
Appropriate dress for school should be worn at all times. This includes neat and well-groomed haircuts, no
makeup, and uniforms that reflect the ideas of Christian values. The administration with the advice of the
school council shall determine the appropriate dress.
GENERAL
Holy Family Elementary School is proud of its uniform policy, which provides students and families with clear
expectations on what dress is acceptable.
HFE maintains a uniform policy for the following reasons:
Uniforms encourage a sense of school unity, identity and pride.
Uniforms allow for minimal cost to parents.
Uniforms encourage a positive self-image, eliminate comparison and competition, and enhance
performance.
Uniforms, along with the guidance of parents, help students acquire an appropriate sense of dress.
CONSEQUENCES FOR NON-COMPLIANCE WITH UNIFORM POLICY

1st Offense – A note will be sent home to parents detailing the uniform guidelines.

2nd Offense – Student’s parent will be called to bring appropriate dress for the student.

3rd Offense – Student’s parent will be called to bring appropriate dress for the student and the
student will serve one (1) detention.
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UNIFORM GUIDELINES









Uniforms are required on the first day of school.
Shirts must be tucked in.
Skirts or shorts must be no shorter than 2 inches above the knee.
Girls are required to wear modesty shorts underneath all skirts and jumpers if they are not
already part of the garment.
Uniform shorts may be worn during the months of August, September, October, April, and May
only.
Uniforms must be in good condition with no holes.
The principal will determine free dress days.
Solid white or solid navy long sleeved shirts may be worn under uniform shirts for warmth.
5TH Grade DARE t-shirt may be worn on the day of DARE graduation.
UNIFORM ACCESSORIES
Item
Belt
Description

Navy, black or brown






Black, blue, gray or white socks
Small, discreet logos are allowed.
No show socks are allowed.
Solid navy blue, gray, white or black
Leggings must go below the knee
Any hairstyle or accessory that is judged inappropriate or distracting by
the administration is not allowed.
No extraordinary styles, extensions, hair adornments (such as tinsel,
feathers, etc.)
Unnatural hair colors are prohibited.
Shoes should be appropriate for use on asphalt surfaces. Tennis shoes are
recommended.
Closed-toed shoes with socks are required
Inappropriate jewelry is not allowed.
Boys are not permitted to wear earrings. Students may be asked to
remove jewelry at the teacher’s discretion.
Bandanas, caps, hats or scarves are NOT to be worn in the building.
Tattoos or body piercing except girls’ ears are NOT allowed.
(optional)
Socks
Tights / Leggings
Hair
Shoes
Jewelry
Miscellaneous








SPIRIT DAY DRESS CODE – WEDNESDAYS ONLY
Item
Description

Shirt

Students may wear their standard uniform shirt or their Spirit Shirt. Spirit
shirts are available for purchase from HFE during enrollment.
Solid white or solid navy long sleeved shirts may be worn under the Spirit
Shirt for warmth.
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


Pants / Shorts


6th grade will implement a class shirt during the second semester. The 6th
grade class shirt may be worn on Wednesdays only.
Preschool students are allowed to wear the school spirit shirt on
Wednesdays.
Students may wear their standard uniform pants or hemmed blue denim
jeans or scooter skirts (modesty shorts are required to be worn
underneath).
Uniform shorts or hemmed blue denim jean shorts may be worn during
the months of August, September, October, April, and May only.
Denim jeans should be with minimal decoration. The decoration should be
limited to the pocket region. Straight 5 pockets jeans are encouraged.
The following guide lists the approved apparel items that comply with the uniform code at Holy Family
Elementary School. We recommend that you use it when purchasing school uniforms clothes for your child.
Other clothing items at these retailers may not meet the guidelines so, if necessary, please refer to the
uniform policy prior to making a uniform purchase.
Gone Logo
2717 Plaza Ave
Hays, KS 67601
To Order by Phone: 785-625-3070
Girls
Boys
Item
Item
Short Sleeve Polo Shirt with Monogram
Short Sleeve Polo Shirt with Monogram
Long Sleeve Polo Shirt with Monogram
Long Sleeve Polo Shirt with Monogram
Navy Hooded Zip Jacket
Navy Hooded Zip Jacket
Navy Fleece Zip Jacket w/o hood
Navy Fleece Zip Jacket w/o hood
Parker Uniform Company
650 N Carriage Parkway
Wichita, KS 67208
School Code:
To Order Online: www.parkersu.com
HFE ID# WI104056
To Order by Phone: 1-800-500-4634
Note: Parker Uniform Company pays for alterations to uniforms when taken to Master Cleaners.
Girls
Boys
Item
Item
Visit www.parkersu.com or see the attached flyer.
Visit www.parkersu.com or see the attached flyer.
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JC Penney
2918 Vine St
Hays, KS 67601
To Order Online: www.jcpenney.com
To Order by Phone: 1-800-222-6161
Girls
Boys
Item
Item
IZOD Navy Pleated Jumper - (K- 3rd Grade)
(modesty shorts are required to be worn
underneath)
IZOD Navy Uniform Shorts
IZOD Navy Pleated Scooter Skirt – (K -6th Grade)
IZOD Navy Pleated Shorts
IZOD Pleated Skirt - (4th- 6th Grade)
IZOD Navy Classic-Fit Uniform Pants
IZOD Navy Long Sleeve Cardigan
IZOD Navy Uniform Pants
IZOD Navy Bootcut Flat-Front Pants
IZOD Navy Pleated Pants
IZOD Navy Skimmers
IZOD Navy Bermuda Shorts
Please see the appendix which includes photos of the approved uniforms.
Wal-Mart
4300 Vine Street
Hays, KS 67601
To Order Online: www.walmart.com
Girls
Boys
Item
Item
George – Girls’ Navy Pleated Scooter (K-6th Grade)
George – Boys’ Pleated Twill Pants
George – Girls’ Navy Bermuda Shorts
George – Boys’ Pleated Shorts
George - Girls’ Navy Flat Front Pants
George – Juniors Navy Bermuda Shorts
George – Juniors Navy Flat Front Pants
Please see the appendix which includes photos of the approved uniforms.
22
UNIFORM SALE
An annual uniform sale will be scheduled at Holy Family Elementary School. Uniforms can be purchased
throughout the year by contacting the vendors listed above.
A used uniform sale will be held prior to enrollment. The HFE Uniform Committee will oversee the sale. If
parents choose to bring their used uniforms to the school for resale, it will be considered a donation to the
school. All proceeds from the used uniform sales benefit HFE. Parents also have the option to retain and
sell their used uniforms on their own and keep the proceeds.
EMERGENCY INFORMATION
An emergency contact form should be filled out by the parent or guardian at the beginning of each school
year. If parents or guardians cannot be reached emergency contacts will be called. Please notify the office of
address, email, or phone number changes during the school year.
Fire drills, Tornado drills and Crisis drills are conducted to ensure safety. Crisis plans are located in each
classroom behind evacuation map.
EMERGENCY SAFETY INTERVENTIONS
The use of bodily force or physical restraint as a form of discipline is prohibited in a Pre-K – 12 school
setting. Physical restraint and seclusion should never be used as a form of punishment for misbehavior.
Physical restraint and seclusion may be used for emergency situations only if a child is in danger of injuring
themselves or others. Seclusion does not include a time out or in school suspension, which is a behavioral
intervention in which a student is temporarily removed from a learning activity without being confined.
An adult must supervise any student that is secluded in an enclosed area.
Use of medication to control a student’s behavior is prohibited. This does not include prescribed treatments
for student’s medical needs or psychiatric conditions by a person appropriately licensed to issue these
treatments.
Mechanical devices to restrict students movement is prohibited unless restraint is carried out by law
enforcement officials, use of seatbelts, or for protective purposes ordered by a licensed person.
All emergency safety interventions should be reported to parents and reported in the KansDis system.
EVACUATION PROCEDURE
In the event that the school must be evacuated the school will enact the school crisis plan. Parents will
receive communication via PowerAnnouncement for instructions following the incident.
EXTRA CURRICULAR ACTIVITIES
Joyful Noise is an extra-curricular choir directed by Mr. Randy Sauer outside of school hours. Any extracurricular activities must be approved by the office before planning and initiating.
23
FIELD TRIPS
Field trips are an integral part of the educational process. They provide enrichment to the basic program
and should be encouraged. In planning field trips, attention must be given to the following guidelines:
Field Trips are conducted to enhance the curriculum. The field trip is a definite learning and
enjoyable experience.
A field trip form stating the place, proposed date and objective of the trip shall be submitted to the
principal. Permission for the field trip must be obtained from the principal prior to the finalization of
plans.
Students shall be prepared for the observations they will make on the trip. Since this is a definite
learning activity, ALL students MUST participate unless approved by the principal PRIOR to the field
trip.
Written permission from the parent or guardian is procured. Parents may be asked to help drive.
Driver information must be on file in the school office. Videos or DVD may be viewed by the students
on the way to these events, but must be G rated.
An adequate number of adults accompany the students.
All field trips should be completed before May15th.
When field trips are scheduled for outside the Hays area, the teacher may provide the following options to
students which include:
a. Purchasing school lunches from the cafeteria
b. Purchasing lunches at trip destination
c. Bringing a packed lunch from home.
d. These options must meet with the principal’s approval prior to offering them.
FLOWER AND GIFT DELIVERY
Students will be notified when they receive flowers, gifts, and etc., but they will not be taken to the
classroom. These items will be picked at the office after school.
FOOD SERVICE PROGRAM
Mission Statement: To serve students nutritious meals in a pleasant atmosphere at a reasonable cost and to
help educate them to make healthy food choices for life.

Holy Family Elementary School offers a breakfast and lunch program for all students in grades K – 6.
Meal tickets are sold in the Holy Family Elementary School office. Students must purchase tickets in
order to participate in the meal programs, although they do not have to be used each day
consecutively. Reminders for meal money are sent home on Wednesday when balance falls below
the cost of one meal.
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
Students participating in the breakfast program should arrive in the cafeteria between 7:20 a.m. and
7:45 a.m.

Students have the option of participating in the lunch program or bringing their lunch from home.
Fast food, pop, and candy are not permitted as part of sack lunches. Since we are interested in our
students having a nutritious lunch, milk or juice should be brought with a sack lunch. Extra milk may
be purchased.

A separate letter containing milk and meal prices is sent before the food service program begins.
Families who qualify may request free or reduced price meals by filing state forms that are provided
at the beginning of the school year.

Parents who on occasion want to eat with their child in the lunchroom must call the school office
before 9:00 a.m. on the day they plan to eat. They must also report any small children they will
bring along. Tickets are purchased in the Holy Family Elementary School office.

Lunch accounts will have their balance carried forward to the next school year.

Upon request, or if the student leaves Holy Family Elementary, the balance will be refunded by
check.

Students will be accompanied to the lunch line and monitored until all students have entered the
lunchroom.

Lunchroom will be monitored by staff of Holy Family Elementary.

In accordance with the Diocesan initiative in March, 2013. Bishop Weisenbeger encourages the
Catholics of the Salina Diocese to abstain from meat as a form of penance. While the National
Conference of Bishops encourages this form of prayer for religious freedom, Bishop Weisenberger
wants us to identify with the death of Christ on Good Friday, to learn spiritual penance, and to
deepen our Catholic identity. Holy Family’s food program will refrain from serving meat dishes on
Fridays.
25
GENERAL SCHOOL RULES
General

Students are expected to treat others as they would want to be treated.

Respect others by moving quietly without talking in hallways as others are having classes.

Keep up with the class, and follow all instructions of the supervisor.
Cafeteria

Use inside voices while eating. Students should speak to classmates at their own table.

Clean the area before leaving. Pick up napkin, milk carton, and wipe crumbs into own plate (not on
floor or chair).
Playground

Play in the designated areas.

Never leave the playground without the supervisor’s permission.

Good sportsmanship is expected always.

Touch games are acceptable (i.e. tag, touch football, etc).
Tackling, pushing, or shoving are unacceptable.

Playground equipment is to be used as intended.
KP-2nd grade students shall sit on the merry-go-round.
Only one person is allowed on a swing at a time.
Only one person is allowed on the slide at a time.
Students shall not sit on top of the monkey bars.
Balls and Frisbees shall not be thrown against the building or used on windy days.

Refrain from playing on snow and ice or in rain puddles.

Do not throw or kick rocks, sticks, dirt, or woodchips.

Electronic games, trading cards, skateboards, and roller blades are not permitted.

Line up promptly in designated areas after the recess bell rings.

After three long whistles students should be silent and wait for directions from the playground
supervisor.

One long whistle and two short whistles indicate an emergency situation. Students shall be silent,
line up immediately, and wait for directions from the playground supervisor.

Coats/sweatshirts are worn outside unless 60 degrees or higher

Stay in for recess if wind chill is not above 20 degrees
26
GRADING
Holy Family Elementary School is on a nine (9) week grading schedule. Parent and teacher conferences are
held in October and January. Report cards are sent home on the Wednesday following the last day of each
9-week period. Progress during each grade period can be monitored through the parent portal in
PowerSchool.
GRIEVANCE
In the event of a grievance, the parents’ responsibility is to first discuss their concerns with the appropriate
teacher. If there is no action taken by the teacher or the action taken by the teacher is not satisfactory, the
parent may personally contact the school principal. If the action taken by the principal is not satisfactory,
the parent may contact the school’s overseeing priest.
HEALTH REQUIREMENTS
All Kindergarten students and any student new to the state of Kansas through age eight MUST have the
following health forms completed:
1. Child Health Assessment – a form to be completed by the family physician, nurse practitioner or
registered nurse certified by the state, stating the health history and present health status of the
child.
2. Kansas Certification Of Immunization (KCI) – a form signed by the child’s physician or the county
health department stating the dates of all immunizations. These include four (4) DPT, three (3)
oral polio, and two (2) MMR immunizations. Hepatitis B vaccination is encouraged.
Both of these forms must be completed and submitted to the school office BEFORE school starts. Parents of
students who transfer to Holy Family Elementary School from other schools must complete a release of
information form so that health and academic records may be transferred. A parent/guardian has ninety
(90) days from the day the student enrolls in school to comply with the above policy. If no statement or
certification is produced, the student shall not be admitted to classes until the documents are produced.
Forms can be obtained by writing:
Kansas Department of Health and Environment
Bureau of Epidemiology
Topeka, KS 66612
Diocesan Immunization Policy
Any pupil entering a Catholic school for the first time in Kansas shall, prior to admission, be required to present
to the appropriate school authorities certification from a licensed physician that he/she received, or is in the
process of receiving, immunization against poliomyelitis (IPV/OPV), mumps, measles, rubella, diphtheria,
tetanus, pertussis (DTaP), varicella (chicken pox), Hepatitis A and B, Haemophilus influenzae type b (Hib) and
Pneumococcal conjugate (PCV) by such means of immunization as are approved by the Kansas State Board of
Health, or in the alternative shall present to the appropriate school authorities:
27
1. Certification from a licensed physician stating the physical condition of the child to be such that the
test and immunization would seriously endanger the student’s life or health, or
2. A written statement signed by one parent or guardian that is an adherent of a religious
denomination whose religious teachings are opposed to such test and immunization.
In the event either of these exceptions is claimed, parents must execute and deliver a declaration assuming
full responsibility for their children. The declaration must include an agreement on the part of the parents that
allows the Catholic school to exclude the non-immunized student from classes in the event a disease for which
immunization has been declined is present in the Catholic school and which waives the right to privacy of
student and medical records and information for any actual or implied release of protected information which
occurs as a result of removal of non-immunized student from classes.
Transfer of Health Records
When the student leaves Holy Family Elementary, all health records are sent to the receiving school upon
written consent of the parent and/or receiving school along with all paid fees.
Included in the school health records are:

the health assessment form,

the KCI,

results of vision and hearing examinations conducted by the Ellis County Health Department and by
Fort Hays State University,

letters submitted to the school by physicians pertinent to the educational needs of the student.
HOMEWORK
While most assignments can be accomplished during the school day, mastery of some facts and skills may
require reinforcement. Constructive homework assignments to promote such mastery are encouraged.
Time spent on the assignment should be appropriate to the grade level (approximately 10 min. per grade
level). If a student is absent, homework should be picked up in the office at the end of the day or sent home
with another student at the parent’s request. Teachers must have homework to sibling or to the office for
absent student by 3:00 p.m.
LIBRARY
Holy Family Elementary School maintains a centralized library. During their library period, students check
out books for the week and have formal classes in library skills.
28
LIMITATION OF CLASS SIZE

Preschool enrollment will be limited to meet Diocesan guidelines of teacher/student ratio being 1 to
15.

Kindergarten enrollment will be limited to meet Diocesan guidelines that indicate the maximum
amount of students per classroom is 25.
PK ratio—1:8
K-2nd grade ratio—1:12.5

Enrollment in other grades will be limited so as not to exceed 25 students per room
MASS

Students in grades 1 – 6 attend the 8:00 a.m. Mass every Tuesday and Thursday, as well as on other
special feast days. Parents are encouraged to attend.

Students participate in the planning and celebration of these liturgies. This is done by classes of
Grades 3, 4, 5 and 6 on a rotating basis.

Kindergarten students will attend one time a week beginning the 2 nd nine weeks; and will attend
twice a week beginning second semester. The first nine weeks will be a time of study to prepare
them for attending.

When students are late for Mass, they must check in at the office before going into Mass.

A birthday Mass is scheduled monthly. Preschool birthday students have the option to attend this
Mass, process in and sit with their parents.

Traditionally, school is not in session on Holy Days.
MEDICATION
When it is necessary for medicine to be administered during school hours, a request form MUST be
completed and sent with the medication in the original container. This form is available in the school office.
NO medication of any kind is given to students without authorization of the parent. All medications are
retained in the office and dispensed according to written directions. No student will be allowed to have
medication in the classroom or on his person.
PARENT/GUARDIAN COMMUNICATION
The principal will communicate with parents twice weekly through the school email list serv. Those without
email access may opt to receive a hard copy of the message.
29
PARENT TEACHER CONFERENCES
Teachers meet formally with parents of the students for a conference twice a year, (end of 1st and 3rd nine
weeks by appointment only). At this time a constructive evaluation of the child’s academic, personal and
social progress is discussed. Teachers or parents may request a conference between the regularly scheduled
conference times. This is encouraged, especially if there is an academic and/or behavior difficulty.
Parent information will be sent home to schedule these conferences.
PARENTAL REQUEST FOR STUDENT ASSIGNMENT
Requests for a specific teacher are discouraged. Extreme circumstances of conflict that would hinder a
student’s education will be considered on an individual basis. The parent will need to set up an appointment
with the principal and discuss it in person.
PHONE USAGE: LAND AND MOBILE
The school telephone is for business purposes. Students use the phone in the school office when it is
necessary and must have permission to do so.
Student cell phones brought to school must be turned off and left in school bags until after dismissal unless
permission is given by the classroom teacher. Students who do not follow this policy will have their phone
confiscated and turned into the principal. Students will retrieve the phone from the principal along with a
detention. The second offense will result in communication with the parents, another detention, and the
phone will need to be turned into the office each morning and will be returned at the end of each school
day. The third offense will result in a meeting between the principal, student, and parents to determine the
next step.
PROMOTION AND RETENTION
It may be necessary, in exceptional cases, to retain underachievers in their current grade levels. When
retention is necessary, parents are to be notified well in advance, at the end of the first semester, or at the
latest, at the termination of the third quarter of the school term. The latest time for a notice of this nature is
to be the end of March. Communication is to be had with the principal before the homeroom teacher
notifies the concerned parent.
RECORDS
Health, report card and cumulative records are maintained for each child. The health and cumulative
records are kept in the school file and are not to be removed from the building. BLACK ink is to be used on
all records, reports and report cards.
30
RESPECT AGREEMENT
Students, Parents, and Staff will review the Respect Agreement at the beginning of each school year.
Students and parents will sign the agreement signifying their support.
SCHOOL SAFETY AND SECURITY
Anyone visiting Holy Family Elementary School is required to report to the office upon entering school
grounds. This includes the outside play area.
In keeping with the Kansas School Safety and Security Act, it shall be the policy of all Catholic schools of the
Diocese of Salina that an immediate report be made to the appropriate state or local law enforcement
agency by, or on behalf of, any school employee who knows or has reason to believe that an act has been or
will be committed at school, on school property, or at a school-supervised activity that involved or will
involve:
a direct or immediate threat to the safety or security of a human life,
the possession, use, or disposal of explosives, firearms, or other weapons,
or the commission of an inherently dangerous criminal act.
AS A SAFETY PRECAUTION, STUDENTS WILL NOT BE PERMITTED TO WALK HOME DURING A CRISIS SITUATION
(E.G. SCHOOL LOCKDOWN, TORNADO WARNING, ETC). ALL DOORS TO THE SCHOOL BUILDING WILL BE LOCKED
DURING A SCHOOL LOCKDOWN. PARENTS WILL RECEIVE COMMUNICATION THROUGH
POWERANNOUNCEMENT DURING A CRISIS SITUATION.
SEVERE WEATHER PROCEDURES
In the event of inclement weather, please listen to radio stations KAYS, KHAZ, KHOK-FM, KPRD or KJLS for
announcements regarding the closing of schools. The school will also utilize PowerAnnouncement to notify
primary guardians. Parents are encouraged to sign up through the parent portal of PowerSchool, otherwise
the announcement will default to the home phone number listed.
Usually we will follow the direction of USD #489. Please inform your children what they are to do if school is
dismissed early. This is particularly important if adults are not at home during the day. Parents are
encouraged to make individual decisions concerning their children’s attendance or withdrawal during severe
weather.
SPECIAL SERVICES
GEIT
GEIT (General Education Intervention Team) provides support and ideas for those teachers who have
students who are struggling academically, socially or emotionally. GEIT provides suggestions to implement
as interventions in the student’s daily life.
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Reading
Title I Special Reading Classes are provided through USD 489. Students are identified through teacher
recommendation and testing. Teachers consult the Reading Specialist in reference to the test score
qualifications. Referral forms are filled out by the Reading Specialist and the classroom teacher. Those
eligible receive services from the Special Reading Program according to a schedule that is worked out with
classroom teachers. Parental consent must be given before services begin.
Learning Disabilities/Developmental Delays
Students suspected of having a learning disability or developmental delay can be tested through the USD
489 school psychologist. Referral forms are filled out by the psychologist, special education teacher and the
classroom teacher. Qualifying students are eligible to receive services in the area of disability. Parental
consent must be given before the services begin.
Gifted and Talented
Students who through testing and observation have been identified as gifted are eligible to participate in the
Gifted and Talented Program sponsored by USD 489. Students are identified through teacher
recommendation and test scores. Referral forms are filled out by the psychologist, teacher of gifted and
talented students and the classroom teacher. This program presently entails one full school day a week in a
different setting with other gifted students from the district. Parental consent must be given before services
begin.
Speech Therapy
Speech therapy is provided by the FHSU Speech and Hearing Clinic. All preschool and kindergarten students
are screened in the fall. A list of students referred for further testing will be provided to the teacher.
Referrals can be made by parents and/or teachers. Students referred for an IEP in speech –language therapy
will receive services through the USD 489.
Hearing Screening
Hearing screening is offered for all students annually through the FHSU Speech and Hearing Clinic.
Referral for testing can be made by parents and/or teachers. A list of students referred for further
testing will be provided to the teacher.
Vision Screening
Vision screening is offered annually for all students through Holy Family Elementary School. Referrals
can be made by parents and /or teachers. A list of students referred for further testing will be
provided to the teacher.
SUPERVISION
Holy Family Elementary School is insured by Catholic Mutual…”CARES” Insurance. Supervision is the
responsibility of every teacher. A supervision schedule is developed by the principal to ensure equality for
all teachers. The school is responsible for the safety of students at all times.
For safety reasons and liability, the Diocesan Superintendent has suggested one adult supervisor be
on the playground during recesses for forty students. Recess supervision duties will be divided
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among Holy Family Elementary staff. One staff member for each recess will be designated to make
the weather appropriateness call and inform others.
Students are accompanied to and from the church, playground, lunchroom, gym, specials classes and
for other activities
Students are not to be left in the classroom unsupervised. Provisions must be made for those staying
in during recess and for the class when it is necessary for the teacher to leave.
Teachers should maintain good order in the classroom.
Teachers should arrive 20 minutes before school starts (7:40) and remain for 25 minutes after school
is dismissed (3:45).
Teachers should always follow the guidelines and procedures of both diocesan and local policies
when taking disciplinary action.
Teachers should take all reasonable precautions to prevent injury to persons or damage to property.
USE OF THE INTERNET AND RELATED TECHNOLOGIES
All employees, volunteers, and students of the Diocese of Salina will observe the terms, conditions and
regulations set forth by the diocesan administration for the ethical use of the Internet and all related
technologies. Access privileges may be revoked, school/diocesan disciplinary action may be taken and/or
appropriate legal action taken for any violations that are unethical and may constitute a criminal offense.
Internet Terms, Conditions, and Regulations
A. Acceptable Use
1. The use of the Internet and related technologies must be in support of education and
research consistent with the educational objectives of the school and/or diocese.
2. Use of other organizations’ networks or computing resources must comply with the rules
appropriate for these networks.
B. Unacceptable Use
1. The transmission of any material in violation of any United States or state regulation is
prohibited. This includes but is not limited to:
a. copyrighted materials
b. material protected by the trade secret
c. threatening, violent, or obscene material
d. materials which harass, insult, or attack others
e. unauthorized use of another’s computer, access accounts, and/or files
2. Prohibited also is the employment of the network for:
a. commercial purposes
b. product advertisement
c. political lobbying
d. game playing
e. unauthorized “chat” or chain letter communication
f. downloading materials without permission
3. Vandalism, the malicious attempt to harm or destroy data of another user or to damage
hardware or software, is prohibited. This includes, but is not limited to the uploading or
creation of computer viruses.
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4. Other examples of unacceptable information are:
a. pornography
b. inappropriate language and communications
c. information on bombs
d. letters of harassment
C. Privileges
The use of the Internet and related technologies is a privilege not a right. Inappropriate use may
result in cancellation of those privileges. Each user who is prohibited access to the Internet and
related technologies will participate in a discussion with assigned staff person (s) concerning the
use of the network. The faculty, staff or parent/guardian may request the administrator or
designee to deny, revoke or suspend a specific user’s access to the Internet and related
technology due to unacceptable use. When applicable, law enforcement agencies may be
involved.
D. Warranties
The Diocese of Salina through its educational programs makes no warranties of any kind, whether
expressed or implied, for the service it is providing and will not be responsible for any damages
users suffer. This includes loss of data resulting from delays, non-deliveries, mis-deliveries, or
service interruptions. Use of any information obtained via the Internet and related technologies
are at the user’s own risk. The Diocese of Salina specifically denies any responsibility for the
accuracy or quality of information obtained through its services. The student or parent/guardian
will be responsible for any financial obligation incurred through the use of Internet and related
technologies that is not previously approved as part of the local budget.
VISITATION OF SCHOOL
Parents and friends are welcome to visit a students’ classroom. We ask that this be kept to a minimum
though to prevent disruption to the learning process. Please make arrangements with the classroom teacher
before the visit. Daily stopping by the class is a disruption to the class and can be upsetting to the child
when the parent is departing, it is strongly discouraged.
VOLUNTEERS/VIRTUS
Volunteers are a valuable resource to our school, and necessary to the function of the school. For Holy
Family, this service is also viewed as a ministry to the students of our school. As ministers we are required to
fulfill the Safe Environment Protocol as established by the Diocese of Salina. This is for any volunteer that
will have unsupervised contact with students of our school. Please contact the school office to determine if
Safe Environment Protocols will be necessary for various forms of
“All those who minister to children or young people are to be educated about the nature
of child sexual abuse, how it is perpetrated, how to report it, and strategies for
prevention. The Diocese of Salina has implemented a training program by the name of
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“VIRTUS”. VIRTUS is a national program, widely in use in dioceses throughout the United
States. It is a web-based on-line training program that specializes in helping churches
and religious organizations create safe environments for children and youth. The
program is mandatory for all adults [employees or volunteers] who interact on a regular
basis with children in the Salina Diocese. There are three Parts to the VIRTUS program.”



Viewing a 90-minute on-line video which covers in great detail the nature of
child sexual abuse, how to respond properly when it is suspected and methods
of prevention and reporting about childhood sexual abuse. A Certificate of
Training Attendance is available after completing the training
Providing personal information for a criminal background check to be run on
each applicant or volunteer-which is accomplished when you register with the
VIRTUS program.
Reading and signing our Diocesan Code of Conduct, which each trainee is
required to read and sign off on while completing the training.
Most users complete the registration and training in 90 minutes. This replaces the former Safe Environment
Program offered through our Diocese. For this reason, individuals can now complete their Safe Environment
clearance in the privacy of their homes and at their leisure.
The VIRTUS program also is available in Spanish. Anyone logging on to the VIRTUS web site is offered the
Spanish option.
Criminal Background Check
Every adult who regularly ministers to children or young people in the Church must have a criminal
background check conducted by the Diocese. The Diocese employs a private national company,
Employment Screening Resources (ESR) to conduct the background checks. This also is accomplished online
by the applicant.
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