Banquet Events
Terms and Conditions
Guarantee
In arranging private food and beverage functions, the final attendance must be received in writing
no later than (3) days prior to your function(s). The number will be considered your guarantee, not
subject to reduction, and charges will be made accordingly. If the guarantee is not received by the
due date, the approximated number of attendance as stated in this contract/banquet Event Order
will be used as the guarantee and you will be billed as at this number or the actual number of
guest’s served- whichever is greater. We will be prepared to serve 5% more than the final
guarantee up to a maximum of 15 guests.
Menu
Details for the Banquet Event Order(s) shall be finalized a minimum of twenty-one (21) days prior
to the actual event(s). Menu prices are subject to change with market fluctuations. The contractee
agrees to pay proportionate increases to the contract price due to increases in the cost of
commodities, labor, taxes, and service charges. All food and beverage is subject to a 20%
taxable service charge and applicable Florida state sales tax. All other ancillary charges are
subject to Florida state sales tax. Final menu prices may be confirmed ninety (90) days prior to
your functions.
Policies
If there is a change in guest counts, event times, dates, meal functions, or set-up, the ...B&B
reserves the right to re-locate your event to a more suitable event space. The B&B reserves the
right to substitute event space as required to meet the needs of all groups in house on these
same dates. Any changes which need to be made will be advised with client/planner .Food &
beverage minimums apply to each space event – unless it is waived by the B&B in writing. Space
is available only during the times noted – unless the B&B has given written authorization
otherwise. We appreciate your cooperation in following your scheduled times or advising your
B&B representative of any changes. Changes to a room set at the request of the meeting or
event contact once the room has been set – will be assessed a $50.00 change fee.
If alcoholic beverages are to be served on the premises, the B&B will require that beverage be
purchased and dispensed only through its employees and bartenders. The B&B’s alcoholic
beverage license the B&B to (a) request proper identification (ID photo) of any person of
questionable age, and refuse alcoholic beverage service to a person under age or when proper
identification cannot be produced; and (b) refuse alcoholic beverage service to any person who,
in the B&B;s sole judgment- appears intoxicated.
Food and beverages are not permitted to be removed from the premises. No food or beverage
shall be brought into the B&B by patrons or attendees from outside sources – unless approved in
advance and in writing by the B&B. The B&B will not assume any responsibility for damages or
loss of any merchandise or articles left at the B&B during or following your group’s functions.
Merchandise may be sent t the B&B no earlier than three (3 days prior to the actual event(s) and
should clearly indicate your function name(s) and date(s).
Client/Representative Initials; __________
Page #2
Hold Harmless
_______ agrees to indemnify, defend and hold harmless the ____________B&B and each of its
present, past, and future affiliates, companies and divisions, subsidiaries, officers, directors,
owners, parents, shareholders, agents, employees, attorneys, insurers, predecessors,
successors and assigns from and against all loss, claims, demands, causes of action, injury,
death, illness, liabilities, expenses, including reasonable attorney’s fees and costs arising out of
or resulting from, in whole or part, any breach of this Agreement by the client.
Cancellation
Should it be necessary for you to cancel the function(s) after the Agreement has been signed,
The B&B will be entitled to liquidated damages based on the following scale. Amount is based on
the attrition section of the contract letter or if the banquet event order has already been produced,
the larger of the two amounts. Payment for liquidated damages due as the result of cancellation
of the Agreement shall be made at the time of cancellation. In the event that the B&B is able to
re-book and event of equal or greater value, the B&B will refund the cancellation payment less
the non-refundable deposit .Either party may cancel this Agreement, with written notice to the
other, without liability as the result of acts of God, over which neither party has control,
government regulation, terrorism, disaster, strikes, civil disorders, unavailability of transportation
systems consistent with those in existence at the time of contract, or any other factors over
which neither party has control, making it impossible or illegal to conduct the program consistent
with those conditions that existed at the time the contract was entered into. Should the B&B find it
necessary to re-schedule your event due to an act of God, all deposits will be forwarded to an
alternative date. The event must be re-booked within one (1) year of the original event date.
More than six (6) months prior to the event date:
An amount equal to twenty-five percent (25%) of food, beverage, and meeting room
revenue
More than ninety (90) days to six (6) months prior to the event date;
An amount equal to 50 percent (50%) of food, beverage and meeting room revenue
More than thirty (30) days to ninety (90) days prior to the event date;
An amount equal to seventy-five percent (75%) of food, beverage, and meeting room
revenue
Thirty (30) days or less to the event date:
An amount equal to one hundred percent (100%) of food, beverage, and meeting room
revenue
Notices
Any notices to _________ shall be delivered to________ to the attention of the B&B manager
and should reference this Agreement. Any notices to you will be sent to the address indicated on
the face of this Agreement unless notified otherwise in writing. Notice sent by U.S. Mail and
certified with first class postage prepaid shall be deemed given four (4) business days after
deposit. Notice given by carrier or delivery service shall be deemed given upon electronic
confirmation of receipt. Notices hand-delivered shall be deemed given upon actual receipt.
Client/Representative Initials: ----------------