CIVILIAN PERSONNEL NEWS VOL 09-11, 18 NOV 2009 INCLUDED IN THIS ISSUE: --Air Force New Employee Orientation (NEO) Training --Pay Setting Tips For NSPS Positions --Winter Weather Season is Approaching --New Website Launches to Keep Employees Healthy --Federal Employees Health Benefits Open Season --Some Colorado Health Carriers Withdrawing from FEHB Program --Upcoming Online Training to be offered by the Office of Personnel Management --Implementation Hiring Authority for Noncompetitive Appointment of Certain Military Spouses --Electronic Data Interchange (EDI) Work Injury Claims Go Electronic --Claimant Query System for Injured Workers --Military Service Creditable for Retirement --Updating Civilian Career Brief --BEST Email Subscription Service & Newsletter Opportunity --Antiterrorism Awareness (Level 1) Training (Mandatory) --New Online Retirement Planning Courses Offered to Civilian Employees --Retirement Procedures for Employees and Supervisors --My Biz --Voluntary Leave Transfer Program (VLTP) --Annual Leave/Restoration Policy Information --Civilian Advance Sick Leave Procedures --Supervisory Training Courses are now Live on the AF Portal --Voluntary Civilian Annual Leave Donations Requested TO SERVE YOU BETTER… WE REQUEST ALL CUSTOMERS CALL AHEAD AND MAKE AN APPOINTMENT THE CIVILIAN PERSONNEL SECTION MAIN NUMBER IS 556-4775 If you have any new ideas for articles and you would like to see them in this newsletter, please send your ideas to Carol.Hinds@peterson.af.mil BENEFITS QUESTIONS Just a reminder that questions concerning your retirement status and other benefits should be directed to the folks at BEST, 1-800-525-0102. CIVILIAN PERSONNEL TRAINING SEMINARS AIR FORCE NEW EMPLOYEE ORIENTATION (NEO) TRAINING Effective 9 Aug 09, all new permanent, term, or employees hired under the Student Enhancement Career program are required to complete the Air Force New Employee Orientation (NEO) Training within 90 days of appointment. The purpose of this training is to ensure AF Civilians receive a solid foundation in Air Force topics regardless of grade, pay band, function or location. The course consists of eight online modules: Air Force Heritage (12 min), Air Force Core Competencies (1 hr), Air Force Customs and Courtesies (1 hr), Force Development (1 hr), Health, Safety and Security (1 hr), Personnel Administration ( 1 hr), and AF Core Values (1 hr). Upon completion of all eight modules, the civilian will be awarded a pin from the Civilian Training Section. This pin represents the AF Civilians values toward the organization and the mission. New employees who are retired military are only required to complete the Personnel Administration and Force Development modules. However, in order for them to receive a pin, they will need to complete all 8 modules. Retirees will need to select the “AF Retired Military Only” section to complete the two required modules. To gain access to the AF NEO Course through AF Knowledge Now (AFKN), use the following link https://afkm.wpafb.af.mil/AF-Orientation. If you are new to AFKN, you will need an AFKN Account prior to registering for the modules. Follow the directions below to create an account. Direct .mil access to AFKN from a military PC requires a CAC login. Go to https://afkm.wpafb.af.mil/ASPs/cop/Entry.asp?Filter=OO Within AFKN Links you will see Create AFKN - click and follow directions Once the AFKN account is created, go to https://afkm.wpafb.af.mil/AF-Orientation If you have any questions, please contact Randy in the Civilian Training Office at 556-7524. PAY SETTING TIPS FOR NSPS POSITIONS The National Security Personnel System (NSPS) compensation system is flexible and delegates many compensation decisions to managers. With this flexibility comes the responsibility to make sound business decisions. Some of the considerations that should be made in setting pay are: • • • • • • • • • • Acquisition of competencies/skills Degree of Difficulty to Fill Vacancy Degree of Directly Related Work Experience or Education Versus that of Peers Competencies Versus Job Requirements Breadth of Competencies Versus that of Peers Current Pay Level Within the Salary Range Other Salary Offers Compared to Pay Band Consider current total compensation vs. government salary and benefits Consider internal equity Consider fiscal realities Tip sheets that break these elements further down can be found on the NSPS Connect website under the managers’ resources section: http://www.cpms.osd.mil/nsps/nspsconnect/manager.html When submitting a request for personnel action (RPA) to the Civilian Personnel Section, the RPA checklist must contain salary information. For ranges, please do not submit the entire pay band as the desired range; try to narrow down your criteria. We also remind managers to follow their organizational procedures for getting salaries approved; whether it is by pay pool manager, finance department, management board, etc. WINTER WEATHER SEASON IS APPROACHING Supervisors should educate themselves with the base inclement weather policy. Attached is the Wing Commander's policy as well as a helpful chart for charging leave. Inclement Weather Decision Table for Policy.doc Charging Leave.doc NEW WEBSITE LAUNCHES TO KEEP EMPLOYEES HEALTHY The Office of Personnel Management just launched a new segment of their website called, "Managing My Own Health". There are four different sections; "Tools", which provides a fillable PDF personal health record and the "Keep It With You" (KIWY) form. This form is meant to provide important medical information in the event of a national disaster or other emergency situation. The next section, "Quality Ratings", gives state statistics on health plans, doctors, hospitals, and types of care available. The "Information" tab is designed for men and women of all ages, with special sections for those over age 50. Clicking on the appropriate link for either male or female then takes you to a page that gives daily health tips, recommended screening tests and the ages they should be done, and a screening tests checklist to help keep track of testing dates and results. "Related Links" is a gateway to other agency websites dedicated to keeping the federal workforce healthy. FEDERAL EMPLOYEES HEALTH BENEFITS OPEN SEASON If you missed the Health Fair on November 9, you can still get information about the different plans by visiting opm.gov. There are a few brochures still available at the Civilian Personnel Office but more complete information is on the website. Remember that all insurance plan changes must be made during the November 9 thru December 14, 2009 FEHB, FSAFEDS and FEDVIP Open Season. SOME COLORADO HEALTH CARRIERS WITHDRAWING FROM FEHB PROGRAM If you are currently enrolled in a PacifiCare of Colorado plan with a plan code of D61 or D62, you must choose another health plan during the upcoming health benefits open season or you will not have health coverage for 2010. The plan has decided to withdraw its Colorado coverage. Also terminating will be Humana Coverage First, plan codes FC1, FC2, 7T1 and 7T2 for the Colorado Springs and Denver areas. You can go online at www.opm.gov to view plans and compare benefits. UPCOMING ONLINE TRAINING TO BE OFFERED BY THE OFFICE OF PERSONNEL MANAGEMENT The Office of Personnel Management (OPM) announced plans to launch on-line training for hiring officials, in an effort to educate them on use of the Schedule A hiring authority. OPM has several other initiatives regarding employment of people with disabilities that will occur in the coming months. Please read information on this upcoming training at: http://www.opm.gov/news/opm-announces-plans-to-provide-online-training-tohiring-officials-who-will-help-level-the-playing-field-for-those-with-disabilities,1484.aspx. Additional information will be provided as it becomes available. IMPLEMENTATION HIRING AUTHORITY FOR NONCOMPETITIVE APPOINTMENT OF CERTAIN MILITARY SPOUSES Executive Order 13473, dated September 25, 2008 authorizes noncompetitive appointment in the civil service for spouses of certain members of the armed forces. The authority became effective September 11, 2009. It can be used to noncompetitively appoint eligible spouses to temporary, term, or permanent competitive service positions with the provisions of 5 CFR 315.612 and 5 CFR 316. The intent is to provide employment access for certain individuals negatively impacted by their military spouses’ relocation, incapacitation, or death. There is no grade-level limitation on positions filled; however, selecting officials must request this hiring authority when recruitment is initiated. Spouses must apply to a job announcement on USAJOBS and must be qualified for the position. Spouses are eligible for a noncompetitive appointment under this authority for a maximum of 2 years from the date of 1) service member’s permanent change of station orders 2) documentation verifying the member of the armed forces is 100% disabled or 3) documentation verifying the member of the armed forces was killed while on active duty. Documentation will be required at time of appointment. For additional guidance on this subject contact Peterson AFB Civilian Personnel Office at (719) 556-4775. ELECTRIC DATA INTERCHANGE (EDI) WORK INJURY CLAIMS GO ELECTRONIC… It has been DoD’s policy since July 2003 that supervisors utilize EDI when filing claims for federal employees who sustain either a work-related injury or occupational disease. EDI is a web-based system that supervisors use for filing federal workers’ compensation claims electronically. The benefits of using EDI to both the agency and the employee are: Increased Timeliness of Filing Faster Turnaround on Claim Numbers Decreased Errors on Paperwork Meets DoD SHARE Goals Automatic Reporting to Safety Offices EDI allows supervisors to access the Notice of Traumatic Injury/Occupational Illness claim forms in an electronic form and once completed, submit those forms with just the click of a button. The Civilian Personnel Section previously input these claims electronically but in accordance with regulations supervisors will now be responsible for submitting all claims for traumatic injuries and occupational disease claims through EDI. To receive a copy of the training materials please contact your organization's servicing specialist at the Civilian Personnel Office. There is also online training at http://www.cpms.osd.mil/icuc/icuctraining.aspx The supervisor’s link for accessing EDI and inputting workers’ compensation claims can be found at: https://diucs.cpms.osd.mil/forms/frmservlet?config=SAFER_ALONE_R CLAIMANT QUERY SYSTEM FOR INJURED WORKERS On June 9, 2009 the Department of Labor (DOL) held their Office of Workers’ Compensation Programs (OWCP) Interagency meeting. One of the topics discussed was the deployment of the Claimant Query System (CQS). CQS allows an injured employee the ability to access information regarding their own claim such as: benefits payments, benefits tracking, medical bill status, case status history, accepted conditions, employing agency information, and CA-16 information. The information in CQS is not as extensive as the Automated Query System (AQS) which is used by the installation's Injury Compensation Program Administrator but provides individual claimants the ability to view when the DOL/OWCP has issued a check in the case, provides the amount of the payment, annotates whether or not OWCP has received and logged in a CA-7, etc. In AQS, the payment history screen provides the ICPA with more detailed payment information such as the basis for the amount of the check issued - pay rate, compensation rate, health benefits deductions, etc. MILITARY SERVICE CREDITABLE FOR RETIREMENT A period of military service may be creditable for civilian retirement purposes if all the following conditions are met: • The military service is performed before the date of separation from civilian employment upon which title to a retirement annuity is based; • It was honorable, active duty; • It was not included in the computation of military retired pay or, if it was included in military retired pay, the retired pay was awarded based on disability incurred in combat with an enemy of the U.S. or caused by an instrumentality of war and incurred in the line of duty during a period of war or granted under the provisions of Chapter 1223, Title 10 U.S.C, Sections 12731-12739 (Reserve retirement); and • A deposit is made for military service (when applicable). A deposit is not required if the military service was performed prior to 1 Jan 57. For service performed after 31 Dec 56, deposit rules differ, depending on whether you are covered under the Civil Service Retirement System (CSRS or CSRS Offset) or the Federal Employees Retirement System (FERS). If you are retired military, you may combine your military service with your Federal civilian service for one retirement if you pay the military deposit. However, you will be required to waive your military retired pay when you retire from civilian service. If you have military service (such as academy service) that was not used in computation of your military retired pay, it may be creditable for civilian retirement purposes. Deposit rules apply. If your military retirement orders do not show which periods of military service were used to compute your military retired pay, you will need to contact your branch of service to verify this. For more details on the definition of military service, information on when a deposit is required, and instructions on how to pay deposits, see BEST’s brochure, “Military Deposit.” There are separate brochures for CSRS and FERS; they are available at: https://gum.afpc.randolph.af.mil/cgi-bin/askafpc.cfg/php/enduser/std_adp.php?p_faqid=5088 You may contact a BEST counselor if you have questions or need assistance with your military deposit. UPDATING CIVILIAN CAREER BRIEF Air Force employees who have been on board for at least 90 days should log on to the AFPC Secure Website and click on "Civilian Career Brief". The career brief will give you information on your work history, training and education, awards, service computation date, etc. The URL is https://w20.afpc.randolph.af.mil/AFPCSecureNet20/CheckPortal.aspx LICENSE, LANGUAGE, AND OCCUPATIONAL CERTIFICATION CODING Submit license, language, and occupational certification update requests using Optional Application for Federal Employment (OF 612). Please fax your request to AFPC/DPCL at DSN 665-2937 or Commercial (210) 5652937. EDUCATION CODING You can now update your education level in My Biz. Please follow instructions in My Biz. You will still be required to submit your official transcripts via fax to AFPC/DPCL at DSN 665-2937 or Commercial (210) 5652937 so they may be scanned into your official personnel file (OPF). TRAINING CODING All training claimed on your resume should be coded by AFPC. Employees should contact Randy 21FSS/FSDE at 556-7524 for procedures for updating training that has occurred since your appointment action. AWARDS Rosemarie, 21FSS/FSMPS, updates all civilian awards. If you have any questions about awards that should be on your Career Brief, please contact her at: 556-9220 EXPERIENCE CODING Depending on the nature of the changes you are requesting, there are specific steps you will need to follow. Complete form OF 612 and bring it to the Civilian Personnel Section. Please call 556-4775 for instructions. BEST EMAIL SUBSCRIPTION SERVICE & NEWSLETTER OPPORTUNITY The AFPC Benefits team encourages all employees to sign up for their email subscription service on their web page. Please go to the link http://ask.afpc.randolph.af.mil/BEST/?prods3=272 to register. Select the link titled "Newsletter Subscription service". Follow the guidance listed on how to subscribe or unsubscribe. The current BEST Newsletter is also found on the link titled "Newsletters and Bulletins". Lastly, pay attention to the section titled "Spotlight" since that is where BEST will post current changes or information regarding benefits. ANTITERRORISM AWARENESS (LEVEL 1) TRAINING (MANDATORY) All new civilian employees are required to attend this training. If you are prior military and have separated within the last year, you do not need to attend. Training is held the first and third Friday of the month (excluding Federal Holidays) at 10:00 AM in building 350, room 1047 on Peterson AFB. Please contact Earl at 556-8170 if you have questions about eligibility or course content. NEW ONLINE RETIREMENT PLANNING COURSES OFFERED TO CIVILIAN EMPLOYEES RANDOLPH AIR FORCE BASE, Texas – Three new online courses for federal civilian employees offer training in the benefit-related areas of retirement, financial planning, and new employee orientation. The training is available on the automated Employee Benefits Information System (EBIS) web program under eSeminars and it will be a benefit to all Air Force-serviced civilian employees at all stages of their careers. To take the eSeminars, civilian employees need access to EBIS via the Air Force Portal: https://www.my.af.mil/afpc2ww4/ebisii/login.aspx?poeid=117065085 or the Air Force Personnel Center “Ask” web site http://ask.afpc.randolph.af.mil/. Once logged into EBIS, click on the eSeminars icon at the top of the screen to see the list of courses available. Employees with questions about the eSeminars or EBIS can also contact BEST, the 24-hour Air Force Contact Center, at (800) 525-0102. RETIREMENT PROCEDURES FOR EMPLOYEES AND SUPERVISORS EMPLOYEE: Set Your Retirement Date. If doing a voluntary retirement, this is the date of your choosing however it is important to keep in mind which retirement system you fall under in order to make sure you get paid correctly and in a timely manner. • FERS – set your date at the end of a pay period or the end of the month. • CSRS – set your date prior to the 4th of the month. 2. Contact the Benefits and Entitlements Team (BEST) approximately 90 days prior to your desired retirement date. Contact them at 1-800-525-0102 to: • Get your retirement estimate • Identify the forms that you will need to submit in your retirement package • Find out what option is best for you • Have any questions answered 3. As Instructed by BEST, Mail the Retirement Package to BEST. BEST requests that all packages are sent at least 90 days prior because of the high volume of requests. Mail your package to: HQ AFPC/DPIRB, 550 C Street West Ste 57, Randolph AFB TX 78150-4759 4. SF-52. Coordinate with your supervisor to have an electronic SF-52 submitted to 21 FSS/FSMC (still shows as DPCE) via DCPDS – your unit’s civilian personnel liaison can give you guidance on this process. This should be submitted NLT 90 days prior to retirement date. 5. Contact Civilian Personnel to Make Out-processing Appointment. This should be done AFTER you have contacted BEST and approximately 30 days prior to your retirement date. POC is Michelle Hizon, 556-4775 or email Michelle.Hizon@peterson.af.mil *Note: Everything is now done between the employee, BEST, and the organization. The only Civilian Personnel Section involvement is processing the electronic SF-52 and out-processing the employee. SUPERVISOR/ORGANIZATION: 1. Submit Electronic SF-52 to the Civilian Personnel Office. This should be sent approximately 60-90 days prior to the retirement date. 2. Request Presidential Letter. ONLY if a person has 30+ years of service. This can include military time. The form attached must be submitted 60 days prior to the employee’s retirement date. If it is received later than 60 days prior, there is a possibility the letter may not be received in time. Contact Michelle at petersonstaffing@peterson.af.mil or fax to 556-6228. 3. Obtain Retirement Certificate from Graphics. You will need to know the number of years the employee has worked. This does NOT include military service. Employee’s organization will submit AF IMT 833 Multimedia Work Order to graphics. The form can either be faxed to 556-8269 or hand-carried to building 418. If the employee is married, you can also use the same form to obtain a Certificate of Appreciation for the spouse. This must be done NLT 5 days prior to ceremony. MY BIZ Randolph Air Force Base, Texas – Air Force civilian employees who wish to update education information in their civilian personnel records have a new, easier way to do so: through the “My Biz” web site. My Biz is the self-service module in the Defense Civilian Personnel Data System. Instead of faxing their transcripts and waiting for someone to update their record, employees can now do it themselves. “The Air Force, in conjunction with the Department of Defense, has been working to streamline and automate the manual processes of updating education, training and special qualifications (certifications and professional licenses) into a web-based self-service capability,” said Kathryn Houston from the Civilian Future Operations Branch at the Air Force Personnel Center. “Now, in addition to updating work and home telephone numbers, e-mail addresses, handicap codes, ethnicity and national origin, and language, employees can update their education through My Biz and it is immediately reflected in their personnel record. In the future, My Biz will provide even more update capabilities.” The goal is to provide faster and smarter service to employees by giving them the ability to go in and update their important career information themselves, so it can be immediately reflected in their personnel record. Prior to this change, employees could update some personal information, but not education. They had to follow a process that included completing sections of an OF 612 and faxing copies of transcripts to the Air Force Manpower Agency who then put the information into the system. Now employees can update their own education information. They will only be required to provide Personnel a transcript if Personnel has a legal or regulatory requirement to verify the education entry based on the qualification standards, or if a position requires a degree or a specified number of course hours (this is often referred to as a “positive education” requirement). This procedural change will enable civilian employees to update their education information directly by assessing My Biz <https://compo.dcpds.cpms.osd.mil/>. For more information, visit AFPC’s “Ask” web site and search for “Education Updates” or call the 24-hour Air Force Contact Center at (800) 525-0102. VOLUNTARY LEAVE TRANSFER PROGRAM (VLTP) Each year many employees with use-or lose annual leave submit applications to donate leave to employees who have been approved to receive donated leave. Are you one of those employees with use-or-lose leave that you would like to donate? If so, you should be aware that the law says the maximum amount of annual leave you may donate is the lesser of (1) one-half of the amount of annual leave you were entitled to accrue during the leave year in which you make the donation or (2) the number of hours remaining in the leave year, as the date of leave transfer, for which you are scheduled to work and receive pay. For example, if you were entitled to accrue 160 hours of annual leave in 2009 then the maximum amount of annual leave you may donate under restriction (1) would be 80 hours. However if on the date of leave transfer you have 80 hours of use-or-lose leave, and if you are scheduled to work only 16 more hours during the remainder of the leave year, then you may not transfer more than 16 hours of annual leave because of restriction (2). Since you may not donate more than the lesser of these two amounts, you would only be able to donate 16 hours of annual leave. Furthermore, if you can use all the remaining 64 hours (80-16 = 64) of use-or-lose leave before the end of the of the leave year you will forfeit the unused hours. The 2009 leave year ends on 2 Jan 10. Donation must be received not later than close of business on Monday 28 Dec 09. The Civilian Personnel Flight maintains current listings of recipients for the VLTP. If you have use-or-lose leave that you would like to donate, please take the above rule into consideration when determining how much leave to donate and when you may donate it. ANNUAL LEAVE/RESTORATION POLICY INFORMATION Civilian employees are reminded that generally the maximum amount of annual leave they may carry forward from one leave year to the next is 240 hours. Current law requires forfeiture of annual leave, in excess of the ceiling limitation, at the end of the leave year 02 Jan 10. The provisions for restoring forfeited leave are strictly enforced. For this reason, employees are encouraged to take appropriate action to prevent the forfeiture of their annual leave. If leave is forfeited, it may be possible to request restoration. The first requirement for restoration is that the leave must have been originally requested, approved, and scheduled in writing prior to the start of the third biweekly pay period before the end of the leave year. Thus, all use-or-lose annual leave for year 2009 must be requested, approved, and scheduled before 22 Nov 09, to be eligible for restoration should it be forfeited. Before forfeited annual leave may be restored there must also be a determination that either an exigency of major importance occurred or sickness of the employee caused the forfeiture. As soon as a supervisor learns that leave subject to forfeiture must be canceled due to an exigency, s/he must initiate 21 SW Form 298 (Request for Approval of Exigency) to the appropriate official requesting approval to cancel the scheduled leave. At a minimum, the request should include a description of the exigency, which shows that it is of such importance that the employee could not be excused from duty. If appropriate, an employee then initiates a written request for restoration within 30 calendar days after the end of the leave year. Leave restorations are coordinated with the Civilian Personnel Flight to ensure that the conditions for restoration in governing directives are met, and that submitted documentation supports the requests. Restoration of forfeited annual leave is addressed in AFI 36-815, Absence and Leave, Chapter 2. POC: Human Resources Specialist 556-4775 CIVILIAN ADVANCE SICK LEAVE PROCEDURES Advance sick leave is a privilege which may be extended to an employee in cases of serious disability or illness. Up to 240 hours (30 workdays) of leave may be approved by a supervisor; however the actual amount of hours will be determined by your retirement balance. Requests for advance sick leave may be made before or during the period of absence but no later than on the first day of the employee’s return to duty The request for advance sick leave should be made in writing and include: 1. 21 SW Form 322, Request for Advance Sick Leave. 2. 3. 4. 5. A statement of intent to return to duty long enough to earn the advance leave and to refund the amount still owed if unforeseen circumstances result in separation before the leave is paid back. An OPM Form 71, Request for Leave or Approved Absence, reflecting the dates and number of hours requested. A physician’s statement. Most current Leave and Earning Statement (LES). The employee submits a completed 21 SW Form 322, Request for Advance Sick Leave, form to his or her supervisor along with an OPM-71 (Request for Leave or Approved Absence), medical documentation/physician statement and Leave and Earning Statement for approval or disapproval. When the supervisor receives the request for advance sick leave, he or she coordinates with the Civilian Personnel Section before making a decision. The supervisor notifies the employee in writing if the request is disapproved and when. If the request is approved, the supervisor endorses 21 SW Form 322 under Supervisor’s Endorsement and submits to the Civilian Personnel Section for Approving Official’s (CPS) Endorsement. In granting advance sick leave the following will be carefully considered: 1. Employee’s past sick leave history (e.g., evidence of previous sick leave abuse). 2. Annual leave versus sick leave balance history. 3. Length of continuous employment. 4. Whether all accumulated sick leave has been exhausted. Advance sick leave is not considered a routine or standard procedure and will be granted only after all circumstances have been carefully weighed. Advance sick leave is not granted if: 1. It is likely that the employee will not return to duty for a sufficient period to repay the advanced leave or 2. There are insufficient funds in the retirement account to liquidate the indebtedness. Specific questions relating to advance sick leave can be addressed (petersonstaffing@Peterson.af.mil) or your servicing Human Resources Specialist. by Theresa SUPERVISORY TRAINING FOR THE FOLLOWING COURSES ARE NOW LIVE ON THE AF PORTAL PLEASE REGISTER FOR THE FOLLOWING COURSES ON-LINE FOR FY-2010 https://www.my.af.mil/gcss‐af/USAF/ep/globalTab.do?channelPageId=s6925EC1356510FB5E044080020E329A9 AF Human Resource Management School Virtual Campus - Now Live! AIR FORCE SUPERVISOR'S COURSE (AFSC) This course is required for civilian first and second level supervisors of civilians. In order to attend this class, participants must ensure hierarchy* is updated to document they are a first or second level supervisor of a civilian employee, unless an equivalent course has been taken and entered in your civilian data record. The course provides information and understanding of leadership skills, supervisory skills, communication skills and management skills including conflict resolution, problem solving, performance management and workforce diversity. VOLUNTARY CIVILIAN ANNUAL LEAVE DONATIONS REQUESTED Voluntary Leave Transfer Program (VLTP) - Donations Requested: Civilian annual leave donations are needed for current civil service employees. If you have questions about the program, who has requested donations, or would like to donate annual leave, please contact PetersonStaffing@peterson.af.mil.