Sample files – Modules 1-7
Education Courseware
Sample
Module 1 – Example 1
Concepts of Information and Communication Technology
Example 1 – Hardware ........................................................................................................ 2
Slide 1
Slide show .................................................................................................. 2
Slide 2
Hardware concepts ..................................................................................... 3
Understand the term hardware .................................................................... 3
Understand what a personal computer is..................................................... 4
Identify common handheld portable digital devices ...................................... 5
Know the main parts of a computer ............................................................. 6
Identify common input/output ports .............................................................. 7
Slide 3
Connecting hardware .................................................................................. 8
Start up checks ........................................................................................... 9
Slide 4
Index
Computer performance ............................................................................. 10
...................................................................................................................... 12
This training, which has been approved by ECDL Foundation, includes
exercise items intended to assist Candidates in their training for an ECDL
Certification Programme. These exercises are not ECDL Foundation
certification tests. For information about authorised Test Centres in different
national territories, please refer to the ECDL Foundation website at
www.ecdl.org
Page 2
© Aston Swann 2011
Sample
Slide 2
Education Courseware
Hardware concepts
Understand the term hardware
Properly defined, “hardware” is the electronic components, boards,
peripherals, and computer equipment that make up a computer system (as
opposed to the “software”, which tells these components what to do).
The system unit is the main box containing the essential electronic parts
such as motherboard, processor, hard drive, random access memory (RAM).
Peripherals are all the devices that plug into the system unit. Peripherals
can be input or output devices.
Inside a PC
Updated components for hardware, such as drivers, are produced from time
to time by the manufacturers of the hardware. These enable the hardware to
function with the most up-to-date operating systems and software; therefore it
is important to be aware of these updates.
© Aston Swann 2011
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Education Courseware
Sample
Understand what a personal computer is
A personal computer is also known as a “PC”. It is an affordable, stand alone
computer designed for use by one person at a time. Personal computers
come in several versions. Each version is suitable for different users. The
main versions are listed below.
Desktop PC
A PC that usually sits on, or under, a user’s desk
and is not mobile. It usually has separate keyboard
and monitor. It is larger than a laptop or tablet PC.
Good for office based users.
Laptop PC
A portable (PC) that is smaller than a desktop but
larger than a tablet PC. It weighs little and is easy to
carry around; you can work with it on your lap. Good
for users who travel frequently.
Tablet PC
A very small, mobile, notebook PC, operated with a stylus or
finger rather than keyboard and mouse. Good for users who
need a very lightweight, small PC.
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© Aston Swann 2011
Sample
Education Courseware
Index
1.1.1.1 Understand the term hardware ................................................................................ 3
1.1.1.2 Understand what a personal computer is................................................................. 4
1.1.1.3 Identify common handheld portable digital devices .................................................. 5
1.1.1.4 Know the main parts of a computer ......................................................................... 6
1.1.1.4. ................................................................................................... See also Example 2
1.1.1.5 Identify common input/output ports.......................................................................... 7
1.1.2.1 Know some of the factors that impact on a computer's performance .......................10
1.1.2.2 Know how the speed of the CPU is measured
© Aston Swann 2011
10
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Education Courseware
Sample
Module 1 – Example 7
Concepts of Information and Communication Technology
Example 7 – Security and Law........................................................................................ 2
Slide 17
Security .................................................................................................... 3
Identity/Authentication ............................................................................ 3
Understand that a user name and password are needed ........................ 3
Know about good password policies....................................................... 4
Data security .......................................................................................... 4
Viruses .................................................................................................. 6
Understand the term computer virus....................................................... 6
Be aware how viruses can enter a computer system .............................. 6
Know how to protect against viruses ...................................................... 6
Slide 18
Law .......................................................................................................... 7
Copyright ............................................................................................... 7
Understand the term copyright ............................................................... 7
Know how to recognise licensed software .............................................. 8
Understand the term end-user license agreement .................................. 8
Understand the terms shareware, freeware, open source ....................... 9
Data protection ...................................................................................... 9
Identify the main purposes of data protection legislation ......................... 9
Identify the main data protection rights for a data subject .......................10
Identify the main data protection responsibilities for a data controller .....10
Index
Page 6
..................................................................................................................11
© Aston Swann 2011
Sample
Education Courseware
Example 7 – Security and Law
This Example will teach you about the security issues associated with
computers, and how to keep your information safe and secure.
It will also teach you about the legal issues associated with computers, in
relation to copyright and data protection.
This Example continues with the presentation that began in Example 1,
starting on Slide 17.
© Aston Swann 2011
Page 7
Education Courseware
Slide 17
Sample
Security
On this Slide, you will learn about security issues when using a computer,
such as keeping your identity safe and authenticating your personal details
when logging on; data security; and awareness of viruses when using
computers.
Identity/Authentication
Understand that a user name and password are needed
Windows can be set to recognise the user who is logging on and limit that
user’s access to certain areas – this is done using a unique user “login” (or
“ID”) name and “password”.
Where there are many computers connected together, or “networked”, such
as in a school or large business, a user login can restrict or encourage
sharing saved information on the network. These access rights are
important. Don’t let someone else log in as you – this gives them the ability
to open, read, delete, change and publish documents under your identity…
risky!
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© Aston Swann 2011
Sample
Education Courseware
Index
1.5.1.1 Understand that a user name and password are needed ......................................... 3
1.5.1.2 Know about good password policies........................................................................ 4
1.5.2.1 Understand the importance of an off-site backup copy............................................. 4
1.5.2.2 Understand what a firewall is................................................................................... 5
1.5.2.3 Know ways to prevent data theft.............................................................................. 5
1.5.3.1 Understand the term computer virus........................................................................ 6
1.5.3.2 Be aware how viruses can enter a computer system ............................................... 6
1.5.3.3 Know how to protect against viruses ....................................................................... 6
1.6.1.1 Understand the term copyright ................................................................................ 7
1.6.1.2 Know how to recognise licensed software ............................................................... 8
1.6.1.3 Understand the term end-user license agreement ................................................... 8
1.6.1.4 Understand the terms shareware, freeware, open source ........................................ 9
1.6.2.1 Identify the main purposes of data protection legislation .......................................... 9
1.6.2.2 Identify the main data protection rights for a data subject....................................... 10
1.6.2.3 Identify the main data protection responsibilities for a data controller ..................... 10
© Aston Swann 2011
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Education Courseware
Sample
Lesson Plan
Timing
Teacher-Trainer Preparation
Make PowerPoint presentation [M1 Presentation.pptx] available to each 20minutes
learner.
Either open the presentation on each learner’s computer, or ask
learners to open it as their first task
Slides
90 minutes
Slides 1-4 – Hardware
It is essential to cover all the notes within Example 1 of the courseware,
to ensure that the syllabus requirements have been met in full.
Use the Example 1 course notes in conjunction with the slide show.
Encourage learners to use the course notes as a useful reference and
revision aid.
Feedback and discussion with learners is encouraged. It is important to
engage the learner’s interest and to build confidence through
knowledge and understanding.
Explain how the slide show will be used to introduce the syllabus items
for Example 1 – starting with Slide 1.
Discussion Areas

Understand the term Hardware - Slide 2

Understand what a personal computer is

Identify common handheld portable devices

Know the main parts of a computer

Identify common input/output ports

Connecting hardware - Slide 3

Start up Checks

Computer Performance – Slide 4
Syllabus Skill Sets
1.1.1
Hardware concepts
1.1.2
Computer performance
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© Aston Swann 2011
90 minutes
for the slide
show and
discussion,
with suitable
stopping
points or
breaks.
Sample
Education Courseware
Module 2 – Example 2
Using the Computer and Managing Files
This training, which has been approved by ECDL Foundation, includes
exercise items intended to assist Candidates in their training for an ECDL
Certification Programme. These exercises are not ECDL Foundation
certification tests. For information about authorised Test Centres in different
national territories, please refer to the ECDL Foundation website at
www.ecdl.org
Start button
Program buttons
Notification area
Time icon
The Taskbar
© Aston Swann 2011
Page 11
Education Courseware
Exercise 2
Sample
Work with files and folders
Your filing system can be viewed and maintained from the Computer folder,
which can be accessed from the [Start] menu. This Exercise will open the
Computer folder, to view and work with your filing system.
Open a window to display files and folders
You will now open your Computer folder. Be aware that the layout of your
folder may not be identical to the image shown below, as your view may have
been customised. However, during this Example, you will be shown how to
amend the layout as required.

On the Task Bar at the bottom of the screen, click the [Start] button

From the list of items to the right side of the Start menu, select [Computer]

To open the Computer folder within a window, displaying the files,
folders and drives available from your computer
Keyboard shortcut:
 [Window button] + E
 To open the Computer
folder within a window
The Computer window will display the following:

The Address bar at the top of the window will display the currently
selected location (in this case, your Computer)

The left pane (the Navigation pane) contains several sections:

‘’Favorites’ – quick access to locations such as the contents of the
Desktop, downloaded files and filing places you have recently used

‘Libraries’ – a way of viewing selected groups of files and folders that
you may require regular access to. You can customize what is
displayed here.

‘Homegroup’ – a Homegroup can be created to enable users of a
home network to share libraries, files and printers

‘Computer’ – an expandable list of all the drives and folders available
to you

The right pane shows the network locations, drives, and devices currently
available from your computer

The pane at the bottom of the window displays information about the
computer and the currently selected location such as folder name, size,
author and category.
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© Aston Swann 2011
Sample
Education Courseware
The Address bar
The Navigation pane
The contents of the location
selected in the Navigation pane
Expand folder views
It is possible to expand the locations shown in the Navigation pane, to view
any folders and sub-folders contained in each location. Within the Libraries
section of the Navigation pane, a [Documents] library is displayed. There is a
white arrow to the left of the [Documents] library, which indicates that there
are sub-folders available in this library.

In the Navigation pane, select the [Documents] library

To view the contents of the [Documents] library in the right pane

To view a triangle to the left of any location in the Navigation pane
that contains folders and sub-folders
© Aston Swann 2011
Page 13
Education Courseware

Sample
Click the white, right facing triangle to the left of the [Documents] library in
the Navigation pane

To expand the view of this library in the Navigation pane

To also view the folders and sub-folders from this location in the
Navigation pane

The arrow to the left of the [Documents] library will now be black, to
show that this has been expanded
Keyboard shortcut:
 [Right Arrow]
 To expand selected
folder when it is
collapsed
Collapse folder views

Click the black triangle to the left of your location

To collapse the view of this location in the Navigation pane

To hide the folders and sub-folders from this location in the
Navigation pane
Keyboard shortcut:
 [Left Arrow]
 To collapse selected
folder when it is
expanded
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© Aston Swann 2011
Sample
Education Courseware
View folder name, size, type
In the image above, the contents in the right pane are displayed in columns;
with a small icon to the left of the name of each item, and Date, Type and
Size columns to the right of the Name column . This is known as ‘Details’
view. There are several other views available. You will now look at the
other views available, before ensuring that your Computer window is
displaying the ‘Details’ view for the current selection.

On the toolbar, click the arrow to the right of the [Views] button
(The appearance of the [Views] button will depend on the
currently selected view)


In turn, select several of the different views


To see the list of view options available
To see how these display the items in the right pane
From the drop down list, select [Details]

To list the items in the right pane in columns, showing,
where relevant, the name, date modified, type and size of each item
Right click:
(Ensure the pointer is
over a blank area of the
pane before clicking)
Throughout the rest of this Module, it will be assumed that [Details]
 [View]
 Select from sub-menu
view has been selected.
File management tasks can be carried out from within any of the sections of
the Navigation pane. However, you should be aware that some of the folders
displayed in the Computer section contain the system files and program files
used by Windows 7 to run your programs. You should ensure that you do
not amend or delete these folders and the files they contain, or your
programs will not run correctly, if at all. You can avoid this, by working within
the Libraries section, displaying network locations, drives and folders that you
need to access frequently, or by adding links in the Favorites section.
The tasks you will undertake for the rest of this Example will be carried out
within the [Documents] library, to ensure that you do not accidentally affect
any of the system files.
© Aston Swann 2011
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Education Courseware
Sample
Index
2.2.1.1 Understand how an operating system organises drives, folders, files ....................... 3
2.2.1.2 Know devices used by an operating system to store files and folders ...................... 3
2.2.1.3 Know how files, folders are measured ..................................................................... 4
2.2.1.4 Understand the purpose of regularly backing up data .............................................. 4
2.2.1.5 Understand the benefits of online file storage .......................................................... 4
2.2.2.1 Open a window to display folders ............................................................................ 5
2.2.2.21 Expand views of drives, folders ............................................................................... 6
2.2.2.22 Collapse views of drives, folders ............................................................................. 7
2.2.2.3 Navigate to a folder, file on a drive ........................................................................ 11
2.2.2.4 Create a folder and a further sub-folder ................................................................... 9
2.2.4.1 Select a file, folder individually or as a group of adjacent, non-adjacent files, folders12
2.2.4.2 Copy files, folders between folders and between drives ......................................... 14
2.2.4.3 Move files,folders between folders and between drives ......................................... 16
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© Aston Swann 2011
Sample
Education Courseware
Lesson Plan
Timing
Teacher-Trainer Preparation
Ensure desktop and taskbar are standardised on each computer.
15 minutes
Ensure each user has a logon username and password, and an
appropriate ‘default’ filing location
Exercises
80 minutes
It is important to cover all the tasks and terminology in this example to
ensure that the syllabus items have been met in full.
Exercise 1 – Explain the main concepts of file management
Understand how an operating system organises files and folders
Know devices and measurements.
20 minutes
Understand the purpose of backups.
Understand the benefits of online file storage
Exercise 2 – Work with files and folders
Open a file management window.
Expand, collapse, view and create folders; navigate within folders
60 minutes
Select, copy, move files and folders.
Syllabus Skill Sets
2.21
Main Concepts
2.2.2
Files and folders
2.2.3
Working with files
© Aston Swann 2011
Page 17
Education Courseware
Sample
Module 3 – Example 2
Word Processing
Example 2 – Our trip to France ....................................................................................... 2
Exercise 1
Open a word processing application .................................................. 2
Exercise 2
Formatting text .................................................................................. 3
Enter text into a document ...................................................................................... 3
Change font size and type ...................................................................................... 3
Select text .............................................................................................................. 4
Exercise 3
Text formatting .................................................................................. 5
Apply text formatting: bold, italic, underline ............................................................. 5
Apply text formatting: subscript and superscript ...................................................... 6
Apply different colours to text ................................................................................. 7
Apply case changes to text ..................................................................................... 7
Apply automatic hyphenation.................................................................................. 8
Exercise 4
Edit text ............................................................................................. 9
Display and hide non-printing formatting symbols ................................................... 9
Copy text within a document..................................................................................10
Move text within a document .................................................................................11
Use a simple replace command.............................................................................12
Use a simple search command..............................................................................13
Use the undo, redo command ...............................................................................14
Enter words within existing text..............................................................................15
Overwrite text ........................................................................................................15
Remove characters, words from existing text .........................................................16
Delete text.............................................................................................................16
Insert symbols and special characters ...................................................................17
Exercise 5
Working with documents...................................................................18
Save a document to a location on a drive ..............................................................18
Create a new document based on the default template..........................................20
Create new documents based on other available templates ...................................20
Switch between open documents ..........................................................................21
Copy text between open documents ......................................................................21
Move text between open documents .....................................................................22
Exercise 6
Page view modes .............................................................................23
Switch between page view modes .........................................................................23
Exercise 7
Close a document ............................................................................24
Exercise 8
Close a word processing application .................................................24
Index .............................................................................................................................25
This training, which has been approved by ECDL Foundation, includes
exercise items intended to assist Candidates in their training for an ECDL
Certification Programme. These exercises are not ECDL Foundation
certification tests. For information about authorised Test Centres in different
national territories, please refer to the ECDL Foundation website at
www.ecdl.org
Page 18
© Aston Swann 2011
Sample
Education Courseware
The Word screen
Quick Access toolbar
Title bar
Minimize, Restore and Close Word
The Ribbon
Tab button
Horizontal Ruler
Minimize the
Ribbon
Help Button
View Ruler
button
Vertical Ruler
Vertical scroll bar
Spelling & Grammar
Check
Page
Number
Word
Count
Language
Status
bar
© Aston Swann 2011
Horizontal
scroll bar
Page view
buttons
Browse
controls
Zoom level
Page 19
Education Courseware
Sample
Example 2 – Our trip to France
Over the course of the next 3 Examples, you will create the following report
on a trip to Paris. This report will show you how to use a variety of Word
features. The subject of the report could easily be changed, to be relevant
for any other topic you wish to report on.
Exercise 1
Open a word processing application

From the Task Bar at the bottom of the screen, click the [Start] button

Select [All Programs] [Microsoft Office] [Microsoft Office Word ]

Microsoft word will open, with a new, blank document on screen
Page 20
© Aston Swann 2011
Sample
Education Courseware
Exercise 2
Formatting text
This Exercise will enter and change the look of the heading for the report.
Enter text into a document

Type in the heading “Our trip to Paris”

Press [Enter] twice

To move the insertion point down the page

To create a new paragraph

Move the pointer to the beginning of the text you have just typed

Drag the pointer across the words in the heading

To highlight the words “Our trip to Paris”

To select these words
Change font size and type

Ribbon [Home] [Font] – click the drop down arrow to the
right of the [Font] button and select [Comic Sans MS]


To change the [Font] for the heading
Ribbon [Home] [Font] - click the drop down arrow to the right of
the [Font Size] button and select [14] from the list of available font sizes

To change the [Font Size] for the heading
© Aston Swann 2011
Page 21
Education Courseware
Exercise 3
Sample
Text formatting
In this Exercise, you will enter a paragraph of text. You will then use more of
the text formatting features available within Word to change the look of parts
of this paragraph.
In your document:

Press [Control] [End] on the keyboard


To move to the end of the document
Type the following:
“Last month 25 students went on a trip to Paris. We were accompanied
by 3 teachers, who looked after us during our stay. We landed at Charles
de Gaulle airport and travelled on a bus to our hotel near Montmartre.”

Press [Enter]

To move down a line
Apply text formatting: bold, italic, underline

Move the pointer to the middle of the word “Paris” and double click


[Ribbon] [Home] [Font] – click the [Bold] button


To change the font of the selected word to bold
Ribbon] [Home] [Font] – click the [Italic] button


To select this word
To change the font of the selected word to italic
Ribbon] [Home] [Font] – click the [Underline] button

To underline the selected word
Keyboard shortcut:
 [Ctrl] + B for bold
 [Ctrl] + I for italic
 [Ctrl] + U for underline
To remove the formatting from any selected text, click the appropriate Font
button or shortcut again.
Page 22
© Aston Swann 2011
Sample
Education Courseware
You will need to know:
Apply text formatting: subscript and superscript

[Ribbon] [Home] [Font] – click the [Subscript] button


To create small letters below the text baseline
[Ribbon] [Home] [Font] – click the [Superscript] button

To create small letters above the line of text
This is an example of subscript
This is an example of superscript
You may like to know:

[Ribbon] [Home] [Font] – click the drop down arrow
to the right of the underline button

To view the underlining styles available
© Aston Swann 2011
Page 23
Education Courseware
Sample
Index
3.1.1.1 Close documents .................................................................................................. 24
3.1.1.1 Open documents................................................................................ See Example 3
3.1.1.1 Open, close a word processing application ......................................... See Example 1
3.1.1.2 Create a new document based on other available templates (See also Example 5) 20
3.1.1.2 Create a new document based on the default template ......................................... 20
3.1.1.3 Save a document to a location on a drive .............................................................. 18
3.1.1.3 Save a document under another name ............................................... See Example 3
3.1.1.4 Save a document as another file type................................................. See Example 5
3.1.1.5 Switch between open documents .......................................................................... 21
3.2.1.1 Switch between page view modes ......................................................................... 23
3.2.1.2 Enter text into a document ...................................................................................... 3
3.2.1.3 Insert symbols and special characters ................................................................... 17
3.2.2.1 Display and hide non-printing formatting symbols .................................................... 9
3.2.2.2 Select text ............................................................................................................... 4
3.2.2.3 Enter words within existing text ............................................................................. 15
3.2.2.3 Overwrite text........................................................................................................ 15
3.2.2.3 Remove characters, words from existing text......................................................... 16
3.2.2.4 Use a simple search command ............................................................................. 13
3.2.2.5 Use a simple replace command ............................................................................ 12
3.2.2.6 Copy text between open documents...................................................................... 21
3.2.2.6 Move text between open documents ..................................................................... 22
3.2.2.6 Move text within a document ................................................................................. 11
3.2.2.6 Copy text within a document .................................................................................. 10
3.2.2.7 Delete text ............................................................................................................ 16
3.2.2.8 Use the undo, redo command ............................................................................... 14
3.3.1.1 Change text formatting ............................................................................................ 3
3.3.1.2 Apply text formatting: bold, italic, underline .............................................................. 5
3.3.1.3 Apply text formatting: subscript and superscript ....................................................... 6
3.3.1.4 Apply different colours to text .................................................................................. 7
3.3.1.5 Apply case changes to text...................................................................................... 7
3.3.1.6 Apply automatic hyphenation .................................................................................. 8
Page 24
© Aston Swann 2011
Sample
Education Courseware
Lesson Plan
Timing
Teacher -Trainer Preparation
Ensure Word is standardised.
10 minutes
Ensure each learner has access to the required filing location where
they should save their files.
If possible, ensure Internet connection is available
Exercises
90 minutes
Note: In this example, the subject of the report may be changed however, should you do this, all the formatting exercises, tasks and
knowledge items must be included in order to cover all the syllabus
requirements.
Exercise 1 – Open Word.
Explain the trip to Paris and the report document you will create.
20minutes
Exercise 2 – Formatting text.
Enter text and change font size and type. Select text.
Exercise 3 – Text formatting.
Amend font formatting, colours, case, hyphenation.
Exercise 4 – Edit text.
Display and hide formatting symbols.
Copy, move, search, replace, undo, redo, insert, overwrite, remove
and delete text.
Insert symbols and special characters.
20 minutes
40 minutes
Exercise 5 – Working with documents.
Save and create documents. Switch between documents
Copy and move text between documents.
Exercise 6 – Understand how to use different page view modes.
10 minutes
Exercise 7& 8 – Close a document and Word.
Syllabus Skill Sets
3.1.1
Working with Documents
3.2.1
Enter Text
3.2.2
Select, Edit
3.3.1
Text (Apply formatting to text)
© Aston Swann 2011
Page 25
Education Courseware
Sample
Module 4 – Example 4
Spreadsheets
Example 4 – At the Gym ................................................................................................. 2
Exercise 1
Open Microsoft Excel ........................................................................ 3
Exercise 2
Work with cells .................................................................................. 3
Exercise 3
Use the Auto Fill tool ......................................................................... 4
Exercise 4
Use AVERAGE function .................................................................... 5
Exercise 5
Identify and understand standard error values ................................... 6
Exercise 6
Understand and use relative cell referencing in formulas ................... 7
Exercise 7
Use SUM function ............................................................................. 8
Exercise 8
Understand and use absolute cell referencing in formulas.................. 9
Absolute references ............................................................................................... 9
Exercise 9
Create charts....................................................................................12
Create a line chart from spreadsheet data .............................................................12
Select a chart ........................................................................................................13
Switch row/column data.........................................................................................14
Move and resize a chart” .......................................................................................15
Enter data .............................................................................................................18
Create a pie chart from spreadsheet data ..............................................................19
Change the chart type ...........................................................................................21
Exercise 10
Edit charts ........................................................................................23
Add a chart title .....................................................................................................23
Edit a chart title .....................................................................................................24
Add data labels to a chart ......................................................................................25
Display as percentages .........................................................................................26
Change font size of chart title, chart legend text.....................................................27
Change font colour of chart title, chart legend text .................................................28
Change the line colours in the chart.......................................................................29
Change chart area background colour, legend fill colour ........................................31
Exercise 11
Use ROUND function .......................................................................32
Exercise 12
Close Excel ......................................................................................33
Index .............................................................................................................................34
This training, which has been approved by ECDL Foundation, includes
exercise items intended to assist Candidates in their training for an ECDL
Certification Programme. These exercises are not ECDL Foundation
certification tests. For information about authorised Test Centres in different
national territories, please refer to the ECDL Foundation website at
www.ecdl.org
Page 26
© Aston Swann 2011
Sample
Education Courseware
Example 4 – At the Gym
This Example will chart progress at the gym – displaying how much time is
spent on various exercise machines over a 4 week period.
The Example will go through the stages of creating the spreadsheet as if it
were being filled in over the 4 week period. Thus, the basic table and an
‘empty’ chart will be created first. Detailed weekly figures will be added –
showing how the chart will gradually form each week as the data is entered
into the table.
After this, a second chart will be created. Both charts will be edited, to
display their content more effectively.
© Aston Swann 2011
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Education Courseware
Exercise 4
Sample
Open Microsoft Excel

From the Task Bar at the bottom of the screen, click the [Start] button

Select [All Programs] [Microsoft Office] [Microsoft Office Excel]

Microsoft Excel will open, with a new, blank workbook on screen
Exercise 5
Work with cells
This exercise will enter and format the headings in rows 1-6. This will use
some of the formatting skills learnt in Examples 2 and 3.

In cell A1 type the heading “At the Gym”

Press [Enter] on the keyboard

To complete entry of the heading

Select cell A1

Ribbon [Home] [Font] – change the [Font Size] to [14]

Ribbon [Home] [Font] – change the [Font] to
[Comic Sans MS]

Ribbon [Home] [Font] – make the cell [Bold]

In cell A4 type “Minutes per exercise machine:”

In cell B6 type “Treadmill”

In cell C6 type “Bike”

In cell D6 type “Cross Trainer”

In cell E6 type “Rowing Machine:”

In cell F6 type “Average”

Select cells B6-F6

[Ribbon] [Home] [Alignment] – click the [Wrap Text] button


To wrap the text onto multiple lines where necessary
Ribbon [Home] [Alignment] – [Align Text Right]
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© Aston Swann 2011
Sample
Education Courseware
Exercise 6
Use the Auto Fill tool
In Example 2, the Auto Fill tool was used to copy a text entry from one cell to
adjacent cells.
The Auto Fill tool can copy either the entry (with or without formatting) or just
the formatting from your currently selected cell to as many adjacent cells as
required. In addition to the text example used in Example 2, the tool is very
useful to copy formulas and functions from one cell to others. The Auto Fill
tool will be used in Exercise 4 to copy the Average function in column F from
row 7 to rows 8-10.
It is also possible to use the Auto Fill tool to increment your current entry, in
order to create a series of entries in the adjacent cells. This exercise will use
Auto Fill to copy the Week headings in column A from row 7 to rows 8-10.

In cell A7 type the heading “Week 1”

Move the pointer over the bottom right of cell A7, until the pointer changes
to the Auto Fill cross

When the Auto Fill cross appears, click and drag the pointer down over
cells A8-A10, until “Week 4” is shown to the right of the Auto Fill cross

To automatically enter the Week numbers into cells A8-A10

To view the [Auto Fill Options] box
If you hover over the [Auto Fill Options] box, a drop down arrow will appear to
the right of it. Clicking this arrow will display the available choices of how the
highlighted cells could be filled. The [Auto Fill Options] box will close when
you start typing in another cell on the spreadsheet.
© Aston Swann 2011
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Education Courseware
Exercise 7
Sample
Use AVERAGE function
The AVERAGE function displays the average (arithmetic mean) of the
numbers or cell references contained in its arguments.
In cell F7, the
AVERAGE function will look like this:
=AVERAGE(B7:E7)
This will work out and display the average of the numbers currently showing
in cells B7-E7.
Create the formula
You will create the formula by typing the function into cell F7. However, you
should remember from your work on functions in Example 3 that you could
use [Ribbon] [Formulas] [Function Library] [Insert Function] to locate the
function you wish to use. This would display the Function Arguments dialog
box, which would give you help to create your function.

In cell F7 enter the function “=AVERAGE(B7:E7)” and press [Enter]

To complete entry of the function in cell F7

To view an error message in cell F7
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© Aston Swann 2011
Sample
Exercise 8
Education Courseware
Identify and understand standard error values
The cells in column F containing the AVERAGE functions will show the error
message ‘#DIV/0!’ until the weekly exercise figures begin to be entered into
cells B7-E10. This indicates that, at present, the AVERAGE calculation is
trying to divide by 0. Don’t worry – when the figures are entered later in this
Example, the error message will be replaced by the average figures!
Any cell containing an error will have a small green triangle in its top left
corner, as well as the appropriate error message. Selecting this cell will
display an error box next to it. Allowing the pointer to hover over the error
box will display a tip showing the cause of the error.
Clicking the error box will display a drop down menu containing options to
help deal with the error if you wish.
© Aston Swann 2011
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Sample
Index
4.2.3.1 Copy the content of a cell, cell range between open spreadsheets ..... See Example 5
4.2.3.2 Use the Auto Fill tool ............................................................................................... 4
4.2.3.3 Move the content of a cell, cell range between open spreadsheets ..... See Example 5
4.2.3.4 Delete cell contents ............................................................................ See Example 5
4.4.1.1 Recognise good practice in formula creation ...................................... See Example 3
4.4.1.2 Create formulas ................................................................................. See Example 3
4.4.1.3 Identify and understand standard error values ......................................................... 6
4.4.1.4 Understand and use absolute cell referencing in formulas ....................................... 9
4.4.1.4 Understand and use relative cell referencing in formulas ......................................... 7
4.4.2.1 Use average function .............................................................................................. 5
4.4.2.1 Use min, max functions ...................................................................... See Example 5
4.4.2.1 Use round function ................................................................................................ 32
4.4.2.1 Use sum, count functions ................................................................... See Example 3
4.4.2.2 Use the logical function if .................................................................... See Example 5
4.6.1.1 Create a line chart from spreadsheet data ............................................................. 12
4.6.1.1 Create a pie chart from spreadsheet data .............................................................. 19
4.6.1.1 Create different types of chart from spreadsheet data............................................ 20
4.6.1.2 Select a chart ........................................................................................................ 13
4.6.1.3 Change the chart type ........................................................................................... 21
4.6.1.4 Delete a chart ....................................................................................................... 15
4.6.1.4 Move and resize a chart ........................................................................................ 15
4.6.2.1 Add a chart title ..................................................................................................... 23
4.6.2.1 Edit a chart title ..................................................................................................... 24
4.6.2.1 Remove a chart title .............................................................................................. 24
4.6.2.2 Add data labels to a chart...................................................................................... 25
4.6.2.3 Change chart area background colour, legend fill colour ........................................ 31
4.6.2.4 Change the line colours in the chart ...................................................................... 29
4.6.2.4 Change the column, bar, pie slice colours in a chart ............................................... 30
4.6.2.5 Change font colour of chart title, chart legend text ................................................. 28
4.6.2.5 Change font size of chart title, chart legend text .................................................... 27
Page 32
© Aston Swann 2011
Sample
Education Courseware
Lesson Plan
Timing
Teacher – Trainer Preparation
15 minutes
Ensure Excel is standardised.
Ensure each learner has access to the required filing location where
they should save their files.
145 minutes
Exercises
Exercise 1 – Open Excel.
Exercise 2 and Exercise 3 – Enter data into cells and use the Auto Fill
tool.
15 minutes
Exercise 4 – Understand and use the AVERAGE function.
20 minutes
Exercise 5 – Understand common error messages
Exercise 6 – Understand and use relative cell references in formulas.
20 minutes
Exercise 7 – Understand and use the SUM function
Exercise 8 – Understand and use absolute cell references in formulas 15 minutes
Exercise 9 – Create and edit charts; change chart types.
30 minutes
Exercise 10 – Edit chart titles and labels, format charts objects
30 minutes
Exercise 11 – Understand and use the ROUND function.
15 minutes
Exercise 12 – Close Excel
Syllabus Skill Sets
4.2.3
Copy, Move, Delete Cells
4.4.1
Arithmetic Formulas
4.4.2
Functions
4.6.1
Create Charts
4.6.2
Edit Charts
© Aston Swann 2011
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Education Courseware
Sample
Module 5 – Example 2
Using Databases
Example 2 – Common tasks ........................................................................................... 2
Exercise 1
Open a database application ............................................................. 3
Exercise 2
Open a database ............................................................................... 4
Display all database objects ................................................................................... 6
Exercise 3
Tables ............................................................................................... 7
Open a table .......................................................................................................... 8
Navigate between records in a table ....................................................................... 9
Sort records in a table ............................................................................................ 9
Save a table ..........................................................................................................14
Switch between view modes in a table...................................................................15
Close a table .........................................................................................................17
Delete a table ........................................................................................................17
Exercise 4
Forms...............................................................................................18
Open a form ..........................................................................................................18
Navigate between records in a form ......................................................................19
Sort records in a form ............................................................................................19
Switch between view modes in a form ...................................................................22
Save a form ..........................................................................................................24
Close a form..........................................................................................................24
Exercise 5
Queries ............................................................................................25
Open a query ........................................................................................................25
Navigate between records in a query .....................................................................26
Sort records in a query ..........................................................................................27
Switch between view modes in a query .................................................................29
Save a query .........................................................................................................33
Close a query ........................................................................................................33
Exercise 6
Reports ............................................................................................34
Open a report ........................................................................................................34
Switch between view modes in a report .................................................................35
Save a report ........................................................................................................37
Close a report .......................................................................................................37
Delete a form, query, report ...................................................................................38
Exercise 1
Close a database application ............................................................38
Index .............................................................................................................................39
This training, which has been approved by ECDL Foundation, includes
exercise items intended to assist Candidates in their training for an ECDL
Certification Programme. These exercises are not ECDL Foundation
certification tests. For information about authorised Test Centres in different
national territories, please refer to the ECDL Foundation website at
www.ecdl.org
Page 34
© Aston Swann 2011
Sample
Education Courseware
Example 2 – Common tasks
This Example will show you how to work with the database Objects that are
covered in the courseware.
These include Tables, Queries, Forms and
Reports. You will learn how to open each Object and view it in different
ways, as well as navigating, sorting, deleting, saving and closing each
Object.
You will also work with records in tables; adding, modifying and deleting data
in records, as well as adding and deleting records in a table.
You will use the CoolCat database that you looked at in the previous
Example to carry out these tasks.
© Aston Swann 2011
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Education Courseware
Exercise 3
Sample
Tables
[CoolCat] is a database of items that are lent out. There are four tables that
hold information, or ‘records’. Each record is contained within one row of
the table.
The records consist of ‘fields’, contained in the columns, each holding one
piece of data about the record. Fields can contain different data types, such
as alphabetical, numerical, date/time, yes/no.
Each field has its own
‘properties’ – which dictate such things as the amount of information allowed
in the field (field size), format, any default values, validation required:
[tblBorrowers]
[tblTracking]
[tblItems]
[tblHouse]
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© Aston Swann 2011
Sample
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All the table names in this database are preceded by the letters “tbl”. As a
database is created, it is good practice to precede table names with “tbl”,
forms with “frm”, queries with “qry” and reports with “rpt”. This will make it
easier to tell what each object is, when working with the database.
In this Exercise, you will use the [tblBorrowers], which contains the details of
all the borrowers on the database.
Open a table

In the navigation pane at the left of the screen, double-click [tblBorrowers]

To open this table in the right pane

Each row contains the records for one person

Each field contains one category of information
Right click over the
table name:
 [Open]
© Aston Swann 2011
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Education Courseware
Sample
Navigate between records in a table
At the bottom of the table, navigation buttons allow you to move through the
records in the table.

Click the [View First] button


Click the [View Next] button


To see details of the first borrower
To see details of the next borrower
Click the [View Previous] button

To see details of the previous borrower
This button will be greyed out until you have viewed a previous
record

Click the [View Last] button

To see details of the last borrower

Click in the record number and type in another number

Press [Enter]

To move to that specific record
Sort records in a table
Records can be sorted alphabetically or numerically in either ascending or
descending order.
To sort the table [tblBorrowers] alphabetically by the [Last Name] field:

Click anywhere in the [Last Name] column

Ribbon [Home] [Sort and Filter] – click the [Sort Ascending] button

To view the records arranged in ascending alphabetical order
by Last Name (A to Z)

Page 38
Each borrower’s details are also sorted with their names
© Aston Swann 2011
Sample

Education Courseware
Ribbon [Home] [Sort and Filter] – click the [Sort Descending]
button

To view the records sorted in descending alphabetical order by Last
Name (Z to A)

Each borrower’s details are also sorted with their names
© Aston Swann 2011
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Education Courseware
Sample
To sort the table numerically by the [Form] field:

Click anywhere in the [Form] column

Ribbon [Home] [Sort and Filter] – click the [Sort Ascending]
button

To view the records arranged in ascending numeric order by Form

Click anywhere in the [Form] column

Ribbon [Home] [Sort and Filter] – click the [Sort Descending]
button

Page 40
To view the records arranged in descending numeric order by Form
© Aston Swann 2011
Sample
Education Courseware
Within the [tblBorrowers] table, you will need to add records as new
borrowers join; to edit details of existing borrowers; and to delete details of
borrowers who have left.
Add a record in a table:

Scroll to the empty row beneath the existing records that is
indicated by the [*] in the margin

Click the [First Name] field in this row

Type in a first name

(New) in the [BorrowerNo] field will be replaced with the next available
number

A pen will show in the left margin, to indicate that you are
editing this record

Press [Tab]

To move to the [Last Name] field

As you move from field to field the data will be saved

Type in a last name

Press [Tab]

To complete entry of the name details for this new borrower
Modify data in a record
This will change Joe James’ first name to Joseph.

Double click the [First Name] Field of Joe James’ record


Type “Joseph”


To highlight Joe’s name
To replace Joe with Joseph
Tab to the next field, or click in another field

To complete the name change
© Aston Swann 2011
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Education Courseware
Sample
Add data in a record
This will add the [Form] details to Laila Chauhan’s record.

Click the [Form] field for Laila Chauhan’s record

Select a form from the drop down list

Press the tab key or select another field

To complete entry of the Form name for this borrower
Delete data in a record
This will delete the [Form] name from Penny Smith’s record.

Double-click the [Form] field for Penny Smith’s record


To highlight the entry in this field
From the keyboard, press the [Delete] key

To delete the form name from Penny Smith’s record
Using the Undo command
This will ‘undo’ the deletion of Penny Smith’s form.

On the Quick Access toolbar, click the [Undo] button

To replace the form name in Penny Smith’s record
Delete a record
This will delete Penny Smith’s entire record.

Click the margin to the left of Penny Smith’s record

To select this record

To see an arrow in the left margin
Page 42
© Aston Swann 2011
Sample

Education Courseware
Ribbon [Home] [Record]s – click the drop down arrow to the right of the
[Delete] button



To see the Delete options
Select [Delete Record]

To specify that you wish to delete the record

To display a warning that this deletion will be permanent
Click the [Yes] button

To confirm deletion

To delete the record

To see that record number 3 is no longer in the [BorrowerNo] column
– showing that it has been deleted
If a record is linked to other records, it is not always possible to delete that
record from the database. If you attempt to delete a record that you
shouldn’t, Access will display an error message, explaining why this is not
possible.
Save a table
As you amend data in tables, the table is automatically updated as you move
between the fields. If, however, you wish to manually save the table at any
time, the following is the procedure to follow.

Ribbon [Home] [Records] – click the [Save] button

To save the records in the current table
Keyboard shortcut:
 [shift] + [Enter]
© Aston Swann 2011
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Education Courseware
Sample
Index
5.2.2.1 Open a form .......................................................................................................... 18
5.2.2.1 Open a query ........................................................................................................ 25
5.2.2.1 Open a report........................................................................................................ 34
5.2.2.1 Open a table ........................................................................................................... 8
5.2.2.1 Save a form .......................................................................................................... 24
5.2.2.1 Save a query......................................................................................................... 33
5.2.2.1 Save a report ........................................................................................................ 37
5.2.2.1 Save a table.......................................................................................................... 14
5.2.2.11 Close a form ......................................................................................................... 24
5.2.2.11 Close a query........................................................................................................ 33
5.2.2.11 Close a report ....................................................................................................... 37
5.2.2.11 Close a table......................................................................................................... 17
5.2.2.2 Switch between view modes in a form ................................................................... 22
5.2.2.2 Switch between view modes in a query ................................................................. 29
5.2.2.2 Switch between view modes in a report ................................................................. 35
5.2.2.2 Switch between view modes in a table .................................................................. 15
5.2.2.3 Delete a form, query report.................................................................................... 38
5.2.2.3 Delete a table........................................................................................................ 17
5.2.2.4 Navigate between records in a form ...................................................................... 19
5.2.2.4 Navigate between records in a query .................................................................... 26
5.2.2.4 Navigate between records in a table........................................................................ 9
5.2.2.5 Sort records in a form in ascending, decending numeric, alphabetic order ............. 19
5.2.2.5 Sort records in a query in ascending, decending numeric, alphabetic order ...... 27, 32
5.2.2.5 Sort records in a table in ascending, decending numeric, alphabetic order .............. 9
5.3.1.1 Add records in a table ........................................................................................... 12
5.3.1.1 Delete records in a table ....................................................................................... 13
5.3.1.2 Add data in a record.............................................................................................. 13
5.3.1.2 Delete data in a record .......................................................................................... 13
5.3.1.2 Modify data in a record.......................................................................................... 12
Page 44
© Aston Swann 2011
Sample
Education Courseware
Lesson Plan
Timing
Trainer Preparation
Ensure Access is standardised.
Make the [Cool Cat Example 2] database file available to each
learner in their default filing location.
15 minutes
Ensure each learner has access to the required filing location where
they should save their files.
100 minutes
Exercises
Exercise 1 – Open Access.
Exercise 2 – Open a database and display database objects.
10 minutes
Exercise 3 – Tables.
Open, navigate, sort, save, close and delete tables.
25 minutes
Switch view modes in a table.
Exercise 4 – Forms.
Open, navigate, sort, save and close forms.
20 minutes
Switch view modes in a form.
Exercise 5 – Queries.
Open, navigate, sort, save and close queries.
20 minutes
Switch view modes in a query.
Exercise 6 – Reports.
Open, save, close and delete reports.
Switch view modes in a report.
20 minutes
Delete forms and queries.
Exercise 7 – Close Access.
5 minutes
Skill Sets
5.2.1
Working with Databases
5.2.2
Common Tasks
5.3.1
Records
© Aston Swann 2011
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Education Courseware
Sample
Module 6 – Example 2
Presentation
Example 2 – Our trip to Paris .......................................................................................... 2
Exercise 1
Open a presentation application ........................................................ 3
Exercise 2
Add a new slide with title slide layout ................................................. 4
Recognise good practice in adding slide titles ......................................................... 4
Enter text ............................................................................................................... 4
Exercise 3
Add a new slide with bulleted list layout ............................................. 5
Recognise good practice in creating slide content................................................... 6
Add text ................................................................................................................. 6
Exercise 4
Save a presentation to a location on a drive....................................... 8
Exercise 5
Add a new slide with table layout ......................................................10
Exercise 6
Add a new slide with a chart layout ...................................................12
Exercise 7
Handling Text ...................................................................................15
Edit Text................................................................................................................15
Delete Text ...........................................................................................................15
Use the undo, redo command ...............................................................................16
Exercise 8
Close a presentation.........................................................................18
Exercise 9
Close a presentation application .......................................................18
Index .............................................................................................................................19
This training, which has been approved by ECDL Foundation, includes
exercise items intended to assist Candidates in their training for an ECDL
Certification Programme. These exercises are not ECDL Foundation
certification tests. For information about authorised Test Centres in different
national territories, please refer to the ECDL Foundation website at
www.ecdl.org
Page 46
© Aston Swann 2011
Sample
Education Courseware
Example 2 – Our trip to Paris
This Example will begin creating a presentation, showing details of a school
trip to Paris.
Four slides will be added, containing different layouts, such as Title, Bulleted
list, Table and Chart.
Once you have created the initial slides, you will work with the text in the
slides – editing, deleting and undoing your actions.
This presentation will be continued in the next Example.
© Aston Swann 2011
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Education Courseware
Exercise 4
Sample
Add a new slide with bulleted list layout
This exercise will add a new slide using a bulleted list slide layout.
Bulleted list slides are created using a layout called “Title and Content”. This
layout allows you to select from several types of content, including bulleted
lists, tables and charts.

Ribbon [Home] [Slides] – click the bottom half of the
[New Slide] button


To view the available slide layouts
Select [Title and Content]

Page 48
To create a new [Title and Content] slide
© Aston Swann 2011
Sample
Education Courseware
Recognise good practice in creating slide content
This slide will contain text in the form of bullet points. It is good practice to
use short, concise phrases when entering text onto slides, in the form of
bullet points or numbered lists.
Add text

Click the [Click to add title] placeholder

Type “About Us”

Click the [Click to add text] placeholder

Type “25 students went on the trip”

Press [Enter] on the keyboard
o A new bulleted line is created

Type “3 teachers accompanied us” then press [Enter]

Type “We went to Paris for 4 days” then press [Enter]

Type “We flew into Charles de Gaulle Airport” then press [Enter]

Type “We stayed near Montmartre”
© Aston Swann 2011
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Education Courseware
Sample
You will need to know:
Enter text using outline view
The Outline and Slides tab pane at the left of the screen can display slide view,
which shows miniatures of each slide as it will appear; or outline view, which
shows the text contained in each slide. In outline view, it is possible to enter
and edit text in this pane. This can be a useful way, initially, to organise your
presentation, before adding images, charts and other graphical objects.

In the Outline and Slides tab pane select the [Outline] tab


To view the slides in outline view
In Slide 2, insert or edit some of the bulleted text

To insert the text into the slide

To edit the slide using outline view
Page 50
© Aston Swann 2011
Sample
Education Courseware
Exercise 7
Handling Text
This exercise will teach you how to amend the text in the slides you have
created. You will learn how to edit and delete text, and also how to undo and
redo changes that you have made.
Edit Text
This will change some text on Slide 2.

In the Outline and Slides tab pane at the left of the screen, select Slide 2

In the final bullet point, double click the word “Montmartre”


To select this word
Type “the Champs Elysees”

To replace the selected word with the new ones
Delete Text
This will delete the words “Charles de Gaulle” from Slide 2

Click at one end of the words “Charles de Gaulle” and drag the pointer to
the other end


To select these words
Press the [Delete] key on the keyboard

To delete this selected text
The [Backspace] and [Delete] keys can also be used to delete individual
characters, as follows:

Press the [Backspace] key on the keyboard once for each character you
wish to delete


To delete character(s) to the left of the cursor
Press the [Delete] key on the keyboard once for each character you wish
to delete

To delete character(s) to the right of the cursor
© Aston Swann 2011
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Education Courseware
Sample
Index
6.1.1.1 Close a presentation ............................................................................................. 18
6.1.1.1 Open a presentation........................................................................... See Example 3
6.1.1.1 Open, close a presentation application ............................................... See Example 1
6.1.1.2 Create a presentation based on default template ................................ See Example 3
6.1.1.3 Save a presentation to a location on a drive ............................................................ 8
6.1.1.3 Save a presentation under another name ........................................... See Example 3
6.1.1.4 Save a presentation as another file type ................................................ See Example
6.1.1.5 Switch between open presentations ................................................... See Example 3
6.2.1.1 Understand the uses of different presentation view modes ................. See Example 3
6.2.1.2 Recognise good practice in adding slide titles.......................................................... 4
6.2.1.3 Change between presentation view modes ........................................ See Example 3
6.2.2.1 Choose a different built-in slide layout for a slide ................................ See Example 3
6.2.2.2 Apply an available design template to a presentation.......................... See Example 3
6.2.2.3 Change background colour on specific slides(s), all slides .................. See Example 3
6.2.2.4 Add a new slide with bulleted list layout ................................................................... 5
6.2.2.4 Add a new slide with chart layout .......................................................................... 12
6.2.2.4 Add a new slide with table layout........................................................................... 10
6.2.2.4 Add a new slide with title slide layout....................................................................... 4
6.2.2.5 Copy, move slides within presentation, between open presentations .. See Example 3
6.2.2.6 Delete slides ...................................................................................... See Example 3
6.3.1.1 Recognise good practice in creating slide content ................................................... 6
6.3.1.2 Enter text into a placeholder in standard view .......................................................... 4
6.3.1.2 Entering text into a placeholder in outline view ........................................................ 7
6.3.1.3 Edit text in a presentatin ........................................................................................ 15
6.3.1.4 Copy, move text within, between presentations .................................. See Example 3
6.3.1.5 Delete text ............................................................................................................ 15
6.3.1.6 Use the undo, redo command ................................................................................ 16
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Sample
Education Courseware
Lesson Plan
Timing
Teacher - Trainer Preparation
Ensure PowerPoint is standardised
Ensure each learner has access to the required filing location where
they should save their files.
Exercises
Exercise 1
Open PowerPoint
Explain how a Presentation will be created, based on the school trip to
Paris, demonstrating a different layout and features for each slide.
Exercise 2 – Add a title slide and enter text.
Recognise good practice in adding slide titles.
Exercise 3 – Add a bulleted list slide and add text.
Recognise good practice in creating slide content.
Exercise 4 – Save a presentation
Exercise 5 – Add a new slide with a table layout.
Exercise 6 – Add a new slide with a chart layout
Exercise 7 – Edit and delete text.
Exercise 8 & 9 - Close a presentation and PowerPoint.
10 minutes
100 minutes
10 minutes
10 minutes
20 minutes
20 minutes
20 minutes
20 minutes
Syllabus Skill Sets
6.1.1
Working with Presentations
6.2.1
Presentation Views
6.2.2
Slides
6.3.1
Handling Text
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Education Courseware
Sample
Module 7 – Example 2
Web Browsing and Communication
Example 2 – The Internet – Using the Browser ............................................................... 2
The Internet Explorer Screen ................................................................. 3
Screen layout ................................................................................................................. 4
Exercise 1 Open a web browsing application ............................................................. 6
Exercise 2 Enter a URL in the address bar and go to the URL ................................... 7
Exercise 3 Basic browsing and navigation ................................................................. 8
Activate a hyperlink ................................................................................ 8
Navigate backwards and forwards between web pages .......................... 9
Navigate to the Home page .................................................................... 9
Stop a web page from downloading........................................................ 9
Refresh a web page ............................................................................... 9
Set the web browser Home page ..........................................................10
Display previously visited URLs.............................................................12
Delete part, all browsing history .............................................................14
Display a web page in a new window, tab..............................................15
Exercise 4 Bookmarks ..............................................................................................16
Bookmark a web page ..........................................................................16
Delete a bookmark ................................................................................17
Display a bookmarked web page ...........................................................18
Create a bookmark folder ......................................................................18
Delete a bookmark folder ......................................................................19
Add web pages to a bookmark folder ....................................................20
Exercise 5 Settings ...................................................................................................21
Allow, block pop-ups .............................................................................21
Allow or block Cookies ..........................................................................22
Delete cache/temporary Internet files ....................................................23
Display, hide built-in toolbars.................................................................25
Exercise 6 Use available Help functions....................................................................26
Help in Windows XP ..............................................................................26
Help in Windows Vista...........................................................................31
Context Sensitive Help ..........................................................................34
Exercise 7 Close a web browsing application ............................................................34
Index .............................................................................................................................35
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© Aston Swann 2011
Sample
Education Courseware
Example 2 – The Internet – Using the Browser
This Example will cover the basic techniques needed to use your Internet
browser. You will learn how to open web pages, and to navigate successfully
through them.
You will then cover some of the tasks you can carry out to make your
browser work more efficiently for you.
You will learn how to work with
bookmarks, in order to save the URLs of your favourite web pages, so that
you can easily navigate back to them in the future. You will also learn how to
adjust your browser settings; to set your Home page, delete information you
no longer need to keep, and decide whether to allow or block pop-ups and
cookies within your browser.
Finally, you will learn how to use the help functions available within Microsoft
Internet Explorer.
This training, which has been approved by ECDL Foundation, includes
exercise items intended to assist Candidates in their training for an ECDL
Certification Programme. These exercises are not ECDL Foundation
certification tests. For information about authorised Test Centres in different
national territories, please refer to the ECDL Foundation website at
www.ecdl.org
© Aston Swann 2011
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Education Courseware
Exercise 8
Sample
Enter a URL in the address bar and go to the URL
When your browser window opens, it displays a web page known as your
“Home Page”. It is possible to amend your home page – this will be covered
later in this Module.
As you learnt in Example 1, the URL is the web address for a web page.
This Exercise will enter a specific URL, for you to view this web page within
your browser.

Click into the Internet Address Bar near the top of the Browser window

To select the current web address

To be able to insert a new web address

Type “www.bbc.co.uk/schools”

Press [Enter] on the keyboard

To go to that web address

To display that web page
Keyboard shortcut:
 [Alt] + D
 To select the current
web address in the
Address Bar
You may like to know:
This is a useful UK site for learning resources for home and school across all
ages from pre-school to 16+.
Substitute your own localised web address of similar resources.
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© Aston Swann 2011
Sample
Education Courseware
Exercise 9
Basic browsing and navigation
Once the web page you wish to view has been loaded, there are some basic
browsing features that you will need to use, in order to successfully and
effectively navigate through your web pages.
Activate a hyperlink

Move the pointer around the page (without clicking) and note how the
pointer changes to a hand when you position it over some of the text

This text link is known as a “hyperlink”

Clicking the hyperlink will take you to another place in this page, a
different page within this web site, or another web site

Move the pointer around the page (without clicking) and note how the
pointer changes to a hand when you position it over some of the
graphics

This image link is known as a “hotspot” and will take you to another
place in this page, a different page within this site, or another site

Keyboard shortcut:
Click a hyperlink or hotspot


To follow a link that interests you
 It is possible to [Tab]
through the links on a
web page, then press
[Enter] when the one
you wish to activate is
selected
Click a second link or hotspot

To follow this link
© Aston Swann 2011
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Education Courseware
Sample
Navigate backwards and forwards between web pages

Click the [Back] button to the left of the Address Bar

To return to the previous web page you viewed

Because you are currently in the middle of several links in your
Keyboard shortcut:
 [Alt] + left arrow
Internet journey, both the [Back] and the [Forward] buttons are
enabled

Click the [Forward] button to the left of the Address Bar

Keyboard shortcut:
 [Alt] + right arrow
To return to the page you have just left
Navigate to the Home page
Sometimes your Internet journey has many diversions along the
way. This is known as “surfing the ‘Net”.

If you get lost and want to start again from your browser Home page, click
the [Home] button on the Command bar.
Keyboard shortcut:
 [Alt] + [Home]
Stop a web page from downloading

If you change your mind as the Browser is loading a web site, click
the [Stop] button to the right of the Address Bar

To stop the page from downloading
Keyboard shortcut:
 [Esc]
Refresh a web page

If the page looks as if it is having difficulty loading or that not all of
the content has come in, click the [Refresh] button to the right of
the Address Bar

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To load the page again
© Aston Swann 2011
Keyboard shortcut:
 [F5]
Sample
Education Courseware
Index
7.2.1.1 Open a web browsing application ............................................................................. 6
7.2.1.11 Close a web browsing application .......................................................................... 34
7.2.1.2 Enter a URL in the address bar and go to the URL ................................................... 7
7.2.1.3 Display a web page in a new window, tab .............................................................. 15
7.2.1.4 Stop a web page from downloading.......................................................................... 9
7.2.1.5 Refresh a web page ................................................................................................. 9
7.2.1.6 Use available Help functions .................................................................................. 26
7.2.2.1 Set the web browser Home page ........................................................................... 10
7.2.2.2 Delete part, all browsing history.............................................................................. 14
7.2.2.3 Allow, block pop-ups .............................................................................................. 21
7.2.2.4 Allow or block Cookies ........................................................................................... 22
7.2.2.5 Delete cache/temporary Internet files ..................................................................... 23
7.2.2.6 Display, hide built-in toolbars.................................................................................. 25
7.2.3.1 Activate a hyperlink .................................................................................................. 8
7.2.3.2 Navigate backwards and forwards between previously visited web pages ................ 9
7.2.3.3Navigate to the Home page....................................................................................... 9
7.2.3.4 Display previously visited URLs.............................................................................. 12
7.2.4.1 Bookmark a web page ........................................................................................... 16
7.2.4.1 Delete a bookmark ................................................................................................. 17
7.2.4.2 Display a bookmarked web page............................................................................ 18
7.2.4.3 Create a bookmark folder ....................................................................................... 18
7.2.4.3 Delete a bookmark folder ....................................................................................... 19
7.2.4.4 Add web pages to a bookmark folder ..................................................................... 20
© Aston Swann 2011
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Education Courseware
Sample
Module 7 – Example 5
Web Browsing and Communication
Example 5 – Using e-mail ............................................................................................... 3
Screen layout ................................................................................................................. 5
The Ribbon, Microsoft Office button and Quick Access toolbar .............................. 7
Restore, minimize the Ribbon ..............................................................................10
The Office button .................................................................................................11
The Quick Access toolbar ....................................................................................12
Exercise 1
Open Microsoft Outlook ........................................................................14
Exercise 2
View the Inbox contents ........................................................................14
Identify an e-mail as read, unread ........................................................................14
Exercise 3
Open an e-mail .....................................................................................15
Close an e-mail ....................................................................................................16
Exercise 4
Create an e-mail ...................................................................................17
Enter an e-mail address .......................................................................................17
Enter a title in the Subject field .............................................................................18
Exercise 5
Send an e-mail......................................................................................19
Exercise 6
Additional functionality when creating an e-mail.....................................20
Use the address book to enter e-mail addresses ..................................................20
Copy text from another source .............................................................................22
Save a draft of an e-mail ......................................................................................25
Use a spell-checking tool .....................................................................................26
Select message priority ........................................................................................27
Exercise 7
Practice ................................................................................................28
Exercise 8
Insert a file attachment ..........................................................................29
Remove a file attachment ....................................................................................30
Exercise 9
Use the reply function ...........................................................................31
Exercise 10 Forward an e-mail .................................................................................33
Exercise 11 Save a file attachment...........................................................................34
Save the attachment ............................................................................................36
Open the attachment ...........................................................................................37
Exercise 12 Preview, print a message ......................................................................38
Preview a message .............................................................................................38
Print a message ...................................................................................................40
Exercise 13 Enhancing productivity ..........................................................................41
Reply with, without original message ....................................................................41
Flag an e-mail ......................................................................................................42
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© Aston Swann 2011
Sample
Education Courseware
Exercise 10
Create an e-mail
This Exercise and the following one will create and send an e-mail.

Ensure the Inbox is selected in the Navigation pane

On the Standard toolbar, click the [New] button

A new ‘Untitled’ e-mail window opens
Keyboard shortcut:
 [Ctrl] + N
(Be aware that, if you click the drop down arrow to the right of the [New]
button, you will need to select [Mail Message] from the drop down list.)
Enter an e-mail address

In the [To:] field, type the full e-mail address of the recipient
The address must be absolutely correct, or the e-mail will not be delivered
to the recipient. On a network, this can be an internal address for one of
your colleagues, as set up by the system administrator, or an external
address for a recipient elsewhere.
Either

Press the [Tab] key on the keyboard
Or

Click in the [Cc:] field


To move to the [Cc:] field
If relevant, enter the e-mail addresses of those recipients who should
receive a copy of the e-mail

If you enter more than one e-mail address in any field, separate each
address with a comma or a semicolon, followed by a space

If relevant, in the [Bcc:] field, enter the e-mail addresses of any recipients
who should receive a blind copy of the e-mail

If the Bcc field is not shown, and you need it, Ribbon [Options]
[Fields] – click the [Show Bcc] button, to add it to the message header
© Aston Swann 2011
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Education Courseware
Sample
Enter a title in the Subject field

Move to the [Subject] field

Type the subject of your message
The Subject field will be shown in the Inbox when the recipient receives
your e-mail. Using a short, accurate description ensures that your
recipient will be aware of what your message is about and, hopefully, will
read your e-mail sooner rather than later.

Move to the message window

To begin typing the text of the message

To access the formatting buttons on the Ribbon
Until the message window is selected, the formatting groups are
greyed out and, therefore, unavailable

Type the message text
E-mails should be kept brief – long e-mails will take longer to send, and
are less likely to be read.

The buttons within the various tabs of the Ribbon can be used to format
the text with tools such as:

Font

Size

Bold, italic and underline

Colour changes

Layout

Bullets

Indents

Illustrations (including ClipArt and other drawing objects)
Although text formatting can be used to good effect in emails, be
aware that some e-mail recipients cannot view formatted text,
because of the structure of their e-mail system. Items such as those
listed above would not be seen by these recipients.
Mixed, rather than upper, case should be used for text, as upper case
is seen as shouting on the Internet.
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© Aston Swann 2011
Sample
Education Courseware
Exercise 11

Send an e-mail
Click the [Send] button to the left of the message header

If you are working online, this will immediately send the
message to the recipient

If you are not currently online, this will move the message
to your Outbox
Keyboard shortcut:
 [Ctrl] + [Enter]
© Aston Swann 2011
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Education Courseware
Sample
Index
7.6.1.1 Open an e-mail application.................................................................................... 14
7.6.1.11 Open an e-mail ..................................................................................................... 15
7.6.1.12 Close an e-mail ..................................................................................................... 16
7.6.1.13 Close an e-mail application ................................................................................... 52
7.6.1.2 Create an e-mail ................................................................................................... 17
7.6.1.3 Enter an e-mail address in the To, Copy, Blind copy fields..................................... 17
7.6.1.4 Enter a title in the Subject field .............................................................................. 18
7.6.1.5 Copy text from another source into an e-mail ........................................................ 22
7.6.1.6 Insert a file attachment .......................................................................................... 29
7.6.1.6 Remove a file attachment...................................................................................... 30
7.6.1.7 Save a draft of an e-mail ....................................................................................... 25
7.6.1.8 Use a spell-checking tool and correct spelling errors ............................................. 26
7.6.1.9 Send a message with a low, high priority ............................................................... 27
7.6.1.9 Send an e-mail...................................................................................................... 19
7.6.2.1 Use the reply, reply to all function.......................................................................... 31
7.6.2.2 Forward an e-mail ................................................................................................. 33
7.6.2.3 Save a file attachment to a location on a drive and open the file ............................ 34
7.6.2.4 Preview, print a message ...................................................................................... 38
7.6.3.1 Add, remove message inbox headings .................................................................. 45
7.6.3.2 Apply a setting to reply with, without original message insertion............................. 41
7.6.3.3 Flag an e-mail ....................................................................................................... 42
7.6.3.3 Remove a flag mark from an e-mail ....................................................................... 43
7.6.3.4 Identify an e-mail as read, unread ......................................................................... 14
7.6.3.4 Mark an e-mail as unread, read ............................................................................. 44
7.6.3.5 Display, hide built-in toolbars................................................................................. 46
7.6.3.5 Restore, minimize the ribbon ................................................................................. 10
7.6.3.6 Use available Help functions ................................................................................. 47
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© Aston Swann 2011
Sample
Education Courseware
Lesson Plan
Timing
Trainer Preparation
Ensure Browser is standardised
20 minutes
Ensure Internet connection is available
Exercises
105
minutes
Screen layout and Exercise 1
Open browser.
Talk about the browser screen layout, and terms used.
Exercise 2 – Enter a URL in the address bar and go to the URL.
www.bbc.co.uk/schools is a useful UK site for learning resources for
home and school. If you are working in a different country you may
find it useful to locate sites containing similar resources, relevant to
your country, to use with your learners.
Exercise 3 – Basic browsing and navigation.
Work with hyperlinks.
Navigate between, stop and refresh web pages.
Home pages, history, windows and tabs.
10 minutes
30 minutes
Exercise 4 – Bookmarks.
Create, delete and use bookmarked pages and folders.
20 minutes
Exercise 5 – Settings.
Control pop-ups, cookies and temporary Internet files.
Work with toolbars.
30 minutes
Exercise 6 – Understand how to use available Help functions.
15 minutes
Exercise 7 – Close a web browsing application.
Syllabus Skill Sets
7.2.1
Basic Browsing
7.2.2
Settings
7.2.3
Navigation
7.2.4
Bookmarks
© Aston Swann 2011
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