CALIFORNIA
Assessment of Student Performance and Progress
Test Operations
Management System:
Winter/Spring 2015
Smarter Balanced Summative Assessments
Smarter Balanced Interim Assessments
Updated March 20, 2015
Published
18, 2014
Prepared by the Educational Testing Service®
Contact Information
California Technical Assistance Center
2731 Systron Drive
Concord, CA 94518
Phone: 800-955-2954
Fax: 800-541-8455
E-mail: CalTAC@ets.org
Web site: http://caaspp.org/
CAASPP System
Table of Contents
Introduction ......................................................................................................................................................................... 1 Assigning Student Test Settings....................................................................................................................................... 1 Update Settings by Uploading a Template................................................................................................................... 2 Update Settings One by One ....................................................................................................................................... 2 TOMS Requirements ........................................................................................................................................................ 2 About This Manual ........................................................................................................................................................... 2 Using the ISAAP Tool to Assign Test Settings ................................................................................................................. 3 Background ...................................................................................................................................................................... 3 About the ISAAP Tool .................................................................................................................................................. 3 About the ISAAP Excel File ......................................................................................................................................... 3 ISAAP Tool Components ............................................................................................................................................. 3 How to Assign Accessibility Resources in the ISAAP Tool ............................................................................................... 4 Using an Excel Template to Assign Test Settings ........................................................................................................... 9 How to Assign Accessibility Resources in the Excel Template......................................................................................... 9 Reviewing and Updating Online Student Test Settings One by One ............................................................................ 12 How to View a Student Profile ........................................................................................................................................ 12 How to Update or Configure Settings in the Student Profile ........................................................................................... 13 Appendix A—Online Student Test Settings File Specifications.................................................................................... 15 Change Log ......................................................................................................................................................................... 1 File Specifications ............................................................................................................................................................ 1 Acronyms and Initialisms Used in the TOMS Online Student Test Settings User Guide
CAASPP
CALPADS
CalTAC
CDE
ELA
ET
IEP
ISAAP
LEA
PT
RLA
SC
SSID
TA
TOMS
UAAG
California Assessment of Student Performance and Progress
California Longitudinal Pupil Achievement Data System
California Technical Assistance Center
California Department of Education
English language arts/literacy
extended time
individualized education program
Individual Student Assessment Accessibility Profile
local educational agency
performance task
reading/language arts
CAASPP Test Site Coordinator
Statewide Student Identifier
Test Administrator
Test Operations Management System
Smarter Balanced Usability, Accessibility, and Accommodations Guidelines
i
Introduction
Introduction
The Test Operations Management System (TOMS) is a secure site that permits local educational
agency (LEA) California Assessment of Student Performance and Progress (CAASPP) Coordinators
to perform a number of tasks for the CAASPP System, which comprises the Smarter Balanced online
summative assessments, the remaining paper-pencil tests in science, and the remaining paper-pencil
primary language tests in reading/language arts (RLA).
LEA CAASPP Coordinators will be able to perform the following tasks in TOMS:
 Manage the LEA’s testing windows;
 Verify contact and address information, including delivery and e-mail addresses
 Indicate which students are taking which science and/or RLA paper-pencil tests
 Configure online student test settings (accommodations, designated supports)
 Review orders for paper-pencil test materials
 Enter and manage CAASPP Test Site Coordinator (SC) and Test Administrator (TA) access to
TOMS
Assigning Student Test Settings
The Smarter Balanced assessment system uses technology to deliver assessments that fit the needs
of individual students. Student data from the California Pupil Achievement Data System (CALPADS)
are uploaded into TOMS so LEA CAASPP Coordinators and CAASPP Test Site Coordinators can
manage their CAASPP administrations. A variety of accessibility tools and accommodations for the
online Smarter Balanced assessments can be delivered to students automatically based on their
profile configured in TOMS.
For information about the available accessibility tools and accommodations for the CAASPP
assessments, please refer to Matrix One: Universal Tools, Designated Supports, and
Accommodations for the CAASPP System which is linked on the California Department of Education
(CDE) Student Accessibility Supports Web page at http://www.cde.ca.gov/ta/tg/ca/accesssupport.asp.
For details of recommended use of each universal tool, designated support, and accommodation,
refer to the Smarter Balanced Usability, Accessibility, and Accommodations Guidelines which are
linked on the CAASPP Instructions and Manuals Web page at http://caaspp.org/administration/
instructions/.
Configuring online student test settings in TOMS ensures that students receive the assigned
accessibility supports for the online Smarter Balanced assessments.
There are two methods LEA CAASPP Coordinators and CAASPP Test Site Coordinators can use to
set embedded and non-embedded designated supports and accommodations for students in TOMS:
1. Spreadsheet upload
2. One by one
 Print-on-demand for stimuli only can be set through file upload or configured using the TOMS
interface. Print-on-demand that includes items (either items only or items with stimuli) must
be set by contacting the CDE.  Stacked translations for mathematics items and turning off universal tools must be set in the test
delivery system only. These supports cannot be set in TOMS or the upload file.
 When setting a language, select “Filipino” for students requiring Ilokano and Tagalog glossaries.
These students can subsequently select the Filipino glossary in the test delivery system and receive
each of the available translations in the Tagal family of languages.
Updated February 2015
2015 TOMS Online Student Test Setting User Guide  1
Copyright © 2014 by the California Department of Education
Introduction
Update Settings by Uploading a Template
LEA CAASPP Coordinators and CAASPP Test Site Coordinators can use the California version of the
Smarter Balanced Individual Student Assessment Accessibility Profile (ISAAP) Tool to facilitate the
decision-making process for assigning accessibility supports to students. The ISAAP Tool is a
spreadsheet with specially designed formulas that facilitate selection of the designated supports and
accommodations that match student access needs for the Smarter Balanced assessments.1 The
ISAAP tool can be used to produce an online student test settings file that can be uploaded to TOMS.
Use the CAASPP ISAAP Tool that is available on http://caaspp.org to assign designated supports and
accommodations to students. Do NOT use the version available on the Smarter Balanced Web
site.
LEA CAASPP Coordinators and CAASPP Test Site Coordinators can, alternatively, download a
spreadsheet template from the TOMS Web page at http://caaspp.org/administration/toms/ or from
TOMS itself, enter data, and upload the completed online student test settings assignment file into
TOMS.
Update Settings One by One
LEA CAASPP Coordinators and CAASPP Test Site Coordinators can manually configure or edit the
online settings in a Student Profile in TOMS.
TOMS Requirements
TOMS supports the following Web browsers:
 Internet Explorer 9 and above
 Mozilla Firefox 2.0 and above
 Google Chrome 4.0 and above
 Safari 3.0 and above
 Google Android (all)
 iPad Safari (all)
System functionality and screen displays may operate or appear differently due to different browser
and operating system capabilities. The TOMS Web site is optimal when viewed using a resolution of
1280 x 1024.
Please note that, because of the nature of multi-tab/window functionality, only one session of any
module of the TOMS should be open for editing at one time. Data records may become inaccurate if,
for example, one set of dates are updated from one open browser tab or window and another set of
dates are updated from another open browser tab or window.
About This Manual
1.
2.
3.
Web site users may notice slight differences between what is displayed on the Web page and
what is shown in this manual due to individual browser versions, monitor resolution, PC
configuration, etc.
Data displayed on the Web pages or forms shown as examples in this manual are for
demonstration purposes only.
Web pages may appear slightly different under Macintosh, using various versions of Windows,
or because of differences in browsers or browser versions.
1
Smarter Balanced, Individual Student Assessment Accessibility Profile (ISAAP), retrieved November 14, 2014,
from http://www.smarterbalanced.org/wordpress/wp-content/uploads/2014/08/ISAAP-Tool-Instructions-.docx
2  2015 TOMS Online Student Test Settings User Guide
Copyright © 2014 by the California Department of Education
Updated February 2015
Using the ISAAP Tool to Assign Test Settings
Using the ISAAP Tool to Assign Test Settings
Background
About the ISAAP Tool
Information in this section was adapted from the Smarter Balanced, Individual Student Assessment
Accessibility Profile (ISAAP) Web document at http://www.smarterbalanced.org/wordpress/wpcontent/uploads/2014/08/ISAAP-Tool-Instructions-.docx.
Smarter Balanced developed the Individual Student Assessment Accessibility Profile (ISAAP)
Tool to facilitate selection of the accessibility resources that match student access needs for the
Smarter Balanced assessments, as supported by the UAAG. The ISAAP Tool should be used in
conjunction with the UAAG as well as with state regulations and policies (see Matrix One) related to
assessment accessibility as a part of the ISAAP process. LEA personnel, including individualized
education program (IEP) and Section 504 plan teams, can use the ISAAP tool to facilitate the
selection of designated supports and accommodations a student will need for the online Smarter
Balanced assessments.
Instructions for downloading the ISAAP Tool and creating an upload file from the tool are included in
the Assign Accessibility Resources in the ISAAP Tool section of this user guide.
About the ISAAP Excel File
 The ISAAP Tool is a macros-enabled Excel workbook enriched with formulas that assist in
setting ISAAP profiles for 15 students at a time and is compatible with any version of Microsoft®
Excel® from 2010 to the most recent version.
 When opening the file, choose Enable this content or other enabling prompt to view the
“recommended use” language included for the different resources. You also will need to enable
macros.
 The ISAAP Tool file is locked to prevent errant changes to the formulas that determine the
functionality of the ISAAP Tool.
 While you may change the naming convention of the file when using the Save As function, the
file must be saved in .xlsm format—saving to another Excel file format, such as .xls or xlsx,
may result in corrupting or disabling many of the functionalities and features of the ISAAP Tool.
 The ISAAP Tool can be downloaded from the TOMS Web page at http://caaspp.org/toms/.
ISAAP Tool Components
The following are the worksheet tabs found in the ISAAP Tool:
[About] tab—Description of the ISAAP Process and ISAAP Tool
[Instructions] tab—Instructions for using the CAASPP ISAAP tool
15 individual [Student #] tabs—Facilitate creation of and store data for up to 15 ISAAPs
[Report] tab—A spreadsheet of the student data entered
Updated February 2015
2015 TOMS Online Student Test Setting User Guide  3
Copyright © 2014 by the California Department of Education
Using the ISAAP Tool to Assign Test Settings
How to Assign Accessibility Resources in the ISAAP Tool
Step 1. Download the ISAAP Tool.
1.
Go to the TOMS Web page at http://caaspp.org/administration/toms/.
2.
3.
Select the linked file name with your right mouse button.
Select the download option from the pop-up menu.
Step 2. Enter student information and accessibility settings in the ISAAP Tool.
1.
Select a [Student #] tab and fill in the student information in the fields in rows 3 and 5 as shown
in Figure 1.
Figure 1. Sample student information
Field names are as follows:
 Student Last Name
 Student First Name
 SSID (consistent with TOMS)
 Teacher of Record




Grade
School (ID or Name)
Educator(s) Completing ISAAP
Comments
Notes:
 Statewide Student Identifiers (SSIDs) are required to create an upload file for TOMS.
 These fields are optional, but recommended, for LEA reference.
 The Comments field may be used for various purposes as determined by the school site (e.g., for
directions to Test Administrator or other school procedure).
4  2015 TOMS Online Student Test Settings User Guide
Copyright © 2014 by the California Department of Education
Updated February 2015
Using the ISAAP Tool to Assign Test Settings
2.
In column B, Student Need(s), which starts at row 18 and is shown in Figure 2, select all values
that apply.
Figure 2. Set Student Need information
For each check box selected, a specific set of recommended designated supports will be
populated in column D. Choices are as follows:
 Support for executive functioning: attention, cognition control, and processing
 Support for persistent calculation disability, dyscalculia
 Support for reading-related disabilities, print disabilities, struggling readers
 Support for students needing access in language(s) of translation
 Support for significant motor difficulties and recent injury
 Support for vision impairments/blind
 Support for hard-of-hearing/deafness
3.
Next, select the Identification of Student Need(s) in column C (e.g., Individualized Education
Program, 504 Plan, Educator(s) Recommendation, or some combination of these). This column
signifies the documentation that is provided for the student access need. If one of the selected
values is Individualized Education Program or 504 Plan, the ISAAP Tool will also populate
recommended Accommodations in column F.
Updated February 2015
2015 TOMS Online Student Test Setting User Guide  5
Copyright © 2014 by the California Department of Education
Using the ISAAP Tool to Assign Test Settings
To ensure student’s unique access needs are met, please also review all available accessibility
supports in the CDE’s Matrix One.
4.
To select a support or accommodation, find the row with the required designated support or
accommodation and select the corresponding cell in column E (Select Designated Supports) or
column G (Accommodations), shown in Figure 3. Select from the items in the drop-down list.
Figure 3. Selecting designated supports and accommodations
5.
6.
7.
Designated supports and accommodations that also require separate settings or extra time are
marked with an asterisk (*); the specific recommendation appears above column D when the
value is selected in column E. Select the recommended value (separate setting or extra time) in
column E to implement the recommendation.
To learn more about suggested options, hover over the red corner of each cell to read
recommended use language from the UAAG.
Download a new ISAAP Tool and enter information for additional batches of 15 students.
Repeat the process as needed.
All embedded and non-embedded designated supports and accommodations may be assigned
through the ISAAP Tool. However, turning off a universal tool or stacked translation must be
done through the test delivery system, not TOMS.
6  2015 TOMS Online Student Test Settings User Guide
Copyright © 2014 by the California Department of Education
Updated February 2015
Using the ISAAP Tool to Assign Test Settings
Step 3. Create an upload file in the [Report] tab.
The [Report] tab, which is located in the rightmost tab position in the ISAAP Tool, compiles all of the
selections from the [Student #] tabs—up to 15—into one comprehensive spreadsheet so users may
view all students’ accessibility profile data in a single view.
1.
Enable macros in the file.
b
a
c
Figure 4. [Options] button
2.
3.
4.
Figure 5. “Security Options” alert box
a. Select the [Options] button between the worksheet and the tool Ribbon (shown in Figure 4).
b. Select the Enable this content radio button in the “Security Options” alert box, shown in
Figure 5.
c. Select [OK] to enable macros (or [Cancel] to cancel).
If you will require more than 15 student tabs, you may create multiple files by using the following
procedure and then completing step 3. Save your completed ISAAP file using the following
parameters:
 File type is “Excel Macro-Enabled Workbook” with an .xlsm file extension.
 Include “isaap” in the filename; this will help the ISAAP Tool identify all of your ISAAP files and
consolidate the student data when you are done.
 Save all ISAAP files into the same directory.
Take the following steps to consolidate multiple ISAAP files to create a single upload file for
TOMS:
a. Open any saved ISAAP file from the directory.
b. Open the worksheet in the [Report] tab.
c. Select the [Select this button to produce a
Smarter Balanced accommodations upload file
for TOMS.] button at the top of the worksheet and is
shown in Figure 6.
d. Select [Yes] at the prompt. This will create a single
Figure 6. Button to create a file
online student test settings file that can be uploaded
to TOMS to assign designated supports and
accommodations for students for online testing.
Save the student test settings file that was created as a .csv file using the File > Save As option
in Excel.
Updated February 2015
2015 TOMS Online Student Test Setting User Guide  7
Copyright © 2014 by the California Department of Education
Using the ISAAP Tool to Assign Test Settings
Step 4. Upload the student test settings assignment file into TOMS.
1.
2.
3.
Select the [Students] button in the left navigation bar.
Select the [Online Test Settings] button.
Upload your completed .csv file.
a. Select the [Browse] button.
b. Locate and select the file.
c. Confirm that the correct file is selected, and then select [Upload] to upload your LEA’s online
student test settings assignment file into TOMS.
Step 5. Check the status of an uploaded file
1.
2.
3.
Select the [Students] button in the left navigation bar.
Select the [Online Test Settings] button in the left navigation bar.
Look for the file in the Uploaded Files section (labeled “Step 4” in Figure 7). Data shown are as
follows:
#
Row number of the file in the Uploaded Files section
Date
Date the file was uploaded
Filename Name given to the file by the LEA CAASPP or CAASPP Test Site Coordinator
Status
Status of the file; statuses are:
Icon
Icon name
Description
[Processing]
A file upload is in process.
[Complete]
A file upload was successful.
[Processing Error]
A file upload failed.
Uploads
Number of students (spreadsheet rows) successfully updated
Errors
Number of students/rows with data errors (Select the link for more details on the errors.)
Actions
Available actions that can be taken; actions are:
Icon
Icon name
Description
[Delete File]
Delete the uploaded file.
[Download Errors]
Download the report of file errors.
4.
If the file upload failed (that is, if you see the [Processing Error] icon in the Status column), the
cause could be invalid data in the spreadsheet.
a. Validate the file against the file specifications in Appendix A, fix the data in error, and try again.
b. If the error persists, CAASPP Test Site Coordinators should contact their LEA CAASPP
Coordinators, and LEA CAASPP Coordinators should contact the California Technical
Assistance Center (CalTAC) for support.
5.
If your upload was successful but there are errors in the file (that is, if you see the [Download
Errors] icon), select this icon to download a .csv file of errors in the file.
a. Fix the file according to the generated error.
b. Validate the file against the file specifications in Appendix A and try again.
c. If the error persists, CAASPP Test Site Coordinators should contact their LEA CAASPP
Coordinators, and LEA CAASPP Coordinators should contact CalTAC for support.
8  2015 TOMS Online Student Test Settings User Guide
Copyright © 2014 by the California Department of Education
Updated February 2015
Using an Excel Template to Assign Test Settings
Using an Excel Template to Assign Test Settings
Student data from CALPADS are uploaded into TOMS so LEA CAASPP Coordinators and/or
CAASPP Test Site Coordinators can manage their CAASPP administrations. Use TOMS to set
embedded and non-embedded designated supports and accommodations for students.
The online student test settings template is available to download from the TOMS Web page at
http://caaspp.org/toms/ as well as the Upload Online Student Test Settings Web form itself in TOMS.
Use the template when you do not require the assistance of the ISAAP Tool to identify required
designated supports and accommodations.
The file that is submitted should be in .csv format. LEAs can submit more than one file.
Use SSIDs to configure online test settings in the file for students in your LEA. Use the specifications
in Appendix A for each test setting in the appropriate fields when you create your file. The completed
file is converted to a .csv file and then uploaded to TOMS. You may upload as many files as you wish.
SSIDs in the online student test settings file are matched with CALPADS data that have been
imported into TOMS.
Previously assigned test settings will be overridden if the student’s data are included with a newly
uploaded online student test settings file.
Step 1
Step 3
Step 4
Figure 7. Upload Student Test Assignments Web form
How to Assign Accessibility Resources in the Excel Template
Take the following steps to create your online student test settings file using the form shown in
Figure 7.
Step 1. Download the online student test settings template.
1.
2.
3.
4.
Open an Internet browser.
Open TOMS by going to http://caaspp.org/ and selecting the [Test Operations Management
System] button to access the TOMS Sign In Web form.
When you have logged on and TOMS has opened, select the [Students] button in the left
navigation bar.
Select the [Online Test Settings] button.
Updated February 2015
2015 TOMS Online Student Test Setting User Guide  9
Copyright © 2014 by the California Department of Education
Using an Excel Template to Assign Test Settings
5.
On the Upload Online Student Test Settings Web form (shown in Figure 7), select the
[Download Spreadsheet Template] link to download the Excel template. or
Download the test settings Excel template from http://caaspp.org/administration/toms/.
6.
Step 2. Create and save your LEA’s online student test settings.
1.
Open the template and enter data:
 Student SSID (mandatory; consistent with TOMS)
 Values, listed in Appendix A, to enable designated supports or accommodations
Repeat for additional students.
When you are finished, save as a .csv file using the File > Save As option in Excel.
2.
3.
Step 3. Upload the student test settings assignment file into TOMS.
1.
2.
3.
Select the [Students] button in the left navigation bar.
Select the [Online Test Settings] button.
Upload your completed .csv file.
a. Select the [Browse] button.
b. Locate and select the file.
c. Confirm that the correct file is selected, and then select [Upload] to upload your LEA’s online
student test settings assignment file into TOMS.
Step 4. Check the status of an uploaded file
1.
2.
3.
Select the [Students] button in the left navigation bar.
Select the [Online Test Settings] button in the left navigation bar.
Look for the file in the Uploaded Files section (Figure 7). Data shown are as follows:
#
Row number of the file in the Uploaded Files section
Date
Date the file was uploaded
Filename Name given to the file by the LEA CAASPP or CAASPP Test Site Coordinator
Status
Status of the file; statuses are:
Icon
Description
[Processing]
A file upload is in process.
[Complete]
A file upload was successful.
[Processing Error]
A file upload failed.
Uploads
Number of students (spreadsheet rows) successfully updated
Errors
Number of students/rows with data errors (Select the link for more details on the errors.)
Actions
Available actions that can be taken; actions are:
Icon
4.
Icon name
Icon name
Description
[Delete File]
Delete the uploaded file.
[Download Errors]
Download the report of file errors.
If the file upload failed (that is, if you see the [Processing Error] icon in the Status column), the
cause could be invalid data in the spreadsheet.
a. Validate the file against the file specifications in Appendix A, fix the data in error, and try again.
b. If the error persists, CAASPP Test Site Coordinators should contact their LEA CAASPP
10  2015 TOMS Online Student Test Settings User Guide
Copyright © 2014 by the California Department of Education
Updated February 2015
Using an Excel Template to Assign Test Settings
Coordinators, and LEA CAASPP Coordinators should contact CalTAC for support.
5.
If your upload was successful but there are errors in the file (that is, if you see the [Download
Errors] icon), select this icon to download a .csv file of errors in the file.
a. Fix the file according to the generated error.
b. Validate the file against the file specifications in Appendix A and try again.
c. If the error persists, CAASPP Test Site Coordinators should contact their LEA CAASPP
Coordinators, and LEA CAASPP Coordinators should contact the CalTAC for support.
Updated February 2015
2015 TOMS Online Student Test Setting User Guide  11
Copyright © 2014 by the California Department of Education
Reviewing and Updating Online Student Test Settings One by One
Reviewing and Updating Online Student Test
Settings One by One
In the View & Edit section of the Students area, you can search, view, and edit, individual student
data. In this way you can also submit student test settings individually.
How to View a Student Profile
1.
Select the [Students] button in the left navigation bar (or, if the Students section is already
active, select the [Search] button).
Figure 8. Search for Students Web form
2.
3.
4.
Enter details about the student in the search fields in the Search for Students Web form (shown
in Figure 8); or
Select the LEA(s) the user is associated with by selecting the [Select Organization] link.
a. To pull up all students in an associated organization, do not specify any search criteria.
b. To view students from a particular school, enter the first part of the school’s name; select the
school from the drop-down list that appears.
Select the [Search] button.
Check your CALPADS student records if students are not listed.
12  2015 TOMS Online Student Test Settings User Guide
Copyright © 2014 by the California Department of Education
Updated February 2015
Reviewing and Updating Online Student Test Settings One by One
Figure 9. Student search results
5.
6.
Select a magnifying glass [View] icon shown in Figure 9 to access the Student Profile screen in
Figure 10. The Student Profile opens with the [Demographics] tab selected. Note that student
demographic data were imported from CALPADS and cannot be edited in TOMS. Any change
to student demographic data must be made in CALPADS.
Use the [Back] button to return to the Search screen.
How to Update or Configure Settings in the Student Profile
1.
2.
3.
Search for a student using the instructions in the previous subsection, How to View a Student
Profile.
Select the [Test Mode] tab to see the tests a student will take; select the [Update] button to
save any changes made.
Select the [Test Settings] tab, shown in Figure 10, to view and edit the student’s online test
settings (designated supports and accommodations).
Updated February 2015
2015 TOMS Online Student Test Setting User Guide  13
Copyright © 2014 by the California Department of Education
Reviewing and Updating Online Student Test Settings One by One
11
Figure 10. Student Profile—Test Settings
4.
5.
Configure or update the student’s online test settings by selecting the appropriate settings in the
drop-down menus or radio buttons.
Select [Update] to save changes.
14  2015 TOMS Online Student Test Settings User Guide
Copyright © 2014 by the California Department of Education
Updated February 2015
Appendix A—Online Student Test Settings File Specifications
Appendix A—Online Student Test Settings File Specifications
 Stacked translations for mathematics items and turning off universal tools must be set in the test delivery system only. These supports cannot be
set in TOMS or the upload file.
These specifications provide more information about the values in the Excel spreadsheet template. For more information about each universal tool,
designated support, and accommodations refer to the Smarter Balanced Usability, Accessibility, and Accommodations Guidelines, which are linked
on the caaspp.org Instructions and Manuals Web page at http://caaspp.org/administration/instructions/.
Col Display Name
Value
Value Definition
Test
TOMS Type
Setting Definition
 all
numeric
State-assigned student
identifier which is unique
within that state. Every
student should have a unique
SSID.
A
Student SSID
10 digits
B
Abacus
Blank (default)
Abacus is not selected  mathematics check box
NEA_Abacus
Abacus is selected
C
D
Blank (default)
Alternate Response
Options (including any
external devices/
assistive technologies)
American Sign
Language for ELA
Listening and Math
Items
NEA_AR
Alternate Response is
selected
Blank (default)
Do not show ASL
videos
TDS_ASL0
Do not show ASL
videos
TDS_ASL1
Show ASL videos:
Legend:
English language arts/literacy (ELA)
extended time (ET)
Updated February 2015
Alternate Response is
not selected
check box
 ELA
 mathematics
 PT
check box
 ELA
 mathematics
 PT
This tool may be used in
place of scratch paper for
students who typically use an
abacus.
Alternate response options
include but are not limited to
adapted keyboards, large
keyboards, StickyKeys,
MouseKeys, FilterKeys,
adapted mouse, touch
screen, head wand, and
switches.
Test content is translated into
ASL video. An ASL human
signer and the signed test
content are viewed on the
same screen.
Type
non-embedded
accommodation
non-embedded
accommodation
embedded
accommodation
performance task (PT)
Statewide Student Identifier (SSID)
2015 TOMS Online Student Test Setting User Guide  15
Copyright © 2014 by the California Department of Education
Appendix A—Online Student Test Settings File Specifications
Col Display Name
E
F
G
H
Value
Bilingual Dictionary for Blank (default)
ELA Full Writes (ET)
Language
Calculator
Closed Captioning for
ELA Listening Items
Value Definition
Test
TOMS Type
Setting Definition
Type
Bilingual Dictionary is
not selected
 ELA
 PT
check box
A bilingual/dual-language
word-to-word dictionary is a
language support.
non-embedded designated
support
NEDS_BD
Bilingual Dictionary is
selected
ENU (default)
English
ENU-Braille
Braille
ESN
Spanish (Math only)
Blank (default)
Calculator is not
selected
NEA_Calc
Calculator is selected
Blank (default)
Closed Captioning not
available
TDS_ClosedCap0
Closed Captioning not
available
TDS_ClosedCap1
Closed Captioning
available
Legend:
English language arts/literacy (ELA)
extended time (ET)
drop-down
 ELA
 mathematics
 PT
embedded
 All tests are presented in
accommodation
English.
 Students who qualify for a
Spanish language
translation will view items in
both English and Spanish
(stacked format).
 Students who require tests
in braille should have the
braille option selected.
 mathematics check box
 A calculator can be
accessed for calculatorallowed items.
 The student may use the
calculator offered with
assistive technology
devices (such as a talking
calculator or a braille
calculator).
Printed text that appears on
the computer screen as audio
materials are presented.
 ELA
check box
non-embedded
accommodation
embedded
accommodation
performance task (PT)
Statewide Student Identifier (SSID)
16  2015 TOMS Online Student Test Settings User Guide
Copyright © 2014 by the California Department of Education
Updated February 2015
Appendix A—Online Student Test Settings File Specifications
Col Display Name
I
J
K
L
M
N
Color Contrast
(EMBEDDED)
Color Contrast (NONEMBEDDED)
Color Overlays
Magnification
Masking
Multiplication Table
Value
Value Definition
Test
Blank (default)
Color Contrast is not
selected
TDS_CC0
Black on White
drop-down
 ELA
 mathematics
 PT
TDS_CCInvert
Reverse Contrast
TDS_CCMagenta
Black on Rose
TDS_CCMedGrayLt
Gray
Medium Gray on Light
Gray
By default, tests are
embedded designated
presented with black text on a support
white background. Students
who require a different
combination of text and
background should be
assigned the appropriate
setting.
TDS_CCYellowB
Yellow on Blue
Blank (default)
Color Contrast is not
selected
Color Contrast is
selected
Test content of online items
may be printed with different
colors.
non-embedded designated
support
NEDS_CC
check box
 ELA
 mathematics
 PT
Blank (default)
Color Overlays is not
selected
Color Overlays is
selected
Color transparencies are
placed over a paper-based
assessment.
non-embedded designated
support
NEDS_CO
check box
 ELA
 mathematics
 PT
Blank (default)
Magnification is not
selected
check box
 ELA
 mathematics
 PT
non-embedded designated
support
NEDS_Mag
Magnification is
selected
The size of specific areas of
the screen (e.g., text,
formulas, tables, graphics,
and navigation buttons) may
be adjusted by the student
with an assistive technology
device.
Blank (default)
Masking is not
selected
TDS_Masking1
Masking is available
check box
 ELA
 mathematics
 PT
TDS_Masking0
Masking is not
available
Masking involves blocking off embedded designated
support
content that is not of
immediate need or that may
be distracting to the student.
Students are able to focus
their attention on a specific
part of a test item by masking.
Blank (default)
Multiplication Table is
not selected
 mathematics check box
A paper-based single-digit
(1–9) multiplication table.
NEA_MT
Multiplication Table is
selected
Legend:
English language arts/literacy (ELA)
extended time (ET)
Updated February 2015
TOMS Type
Setting Definition
Type
non-embedded
accommodation
performance task (PT)
Statewide Student Identifier (SSID)
2015 TOMS Online Student Test Setting User Guide  17
Copyright © 2014 by the California Department of Education
Appendix A—Online Student Test Settings File Specifications
Col Display Name
O
P
Noise Buffers
Print On Demand
Value
Value Definition
Test
TOMS Type
Blank (default)
Noise Buffers is not
selected
NEA_NoiseBuf
Noise Buffers is
selected
check box
 ELA
 mathematics
 PT
Blank (default)
Print on Demand is not  ELA
drop-down
selected
 mathematics
 PT
Q
R
Read Aloud for ELA
TDS_PoD0
None
TDS_PoD_Stim
Stimuli
Blank (default)
Read Aloud for ELA is
not selected
NEA_RA_Stimuli
Read Aloud for ELA is
selected
Read Aloud (for Math Blank (default)
and ELA Items) (NONEMBEDDED)
NEDS_RA_Items
Legend:
English language arts/literacy (ELA)
extended time (ET)
Read Aloud for Math
and ELA Items is not
selected
 ELA
 PT
check box
check box
 ELA
 mathematics
 PT
Read Aloud for Math
and ELA Items is
selected
Setting Definition
Type
Ear mufflers, white noise,
and/or other equipment used
to block external sounds.
non-embedded designated
support
non-embedded
Print-on-demand for test
stimuli and items, stimuli only, accommodation
or items only must be set by
contacting CalTAC.
Configuring this
accommodation in the upload
file will not automatically
activate it for the assigned
student. All requests must be
approved by CalTAC and the
CDE.
Text is read aloud to the
student by a trained and
qualified human reader who
follows the administration
guidelines provided in the
Smarter Balanced Test
Administration Manual. All or
portions of the content may
be read aloud.
non-embedded
accommodation
non-embedded designated
Text is read aloud to the
student via embedded text-to- support
speech technology or by a
trained and qualified human
reader. The student is able to
control the speed as well as
raise or lower the volume of
the voice via a volume
control.
performance task (PT)
Statewide Student Identifier (SSID)
18  2015 TOMS Online Student Test Settings User Guide
Copyright © 2014 by the California Department of Education
Updated February 2015
Appendix A—Online Student Test Settings File Specifications
Col Display Name
S
T
U
V
Scribe
Value
Value Definition
Test
TOMS Type
Setting Definition
Blank (default)
Scribe is not selected
 ELA
 PT
check box
NEA_SC_WritItem
s (ELA only)
Scribe is selected
Students dictate their
non-embedded
responses to a human who
accommodation
records verbatim what they
dictate. The scribe must be
trained and qualified, and
must follow the administration
guidelines provided in the
Smarter Balanced Test
Administration Manual.
Blank (default)
Scribe (for ELA nonwriting items and Math
items)
Separate Setting
Speech-to-text
check box
 ELA
 mathematics
 PT
NEDS_SC_Items
Scribe for items is
selected
Blank (default)
Separate Setting is not  ELA
check box
selected
 mathematics
NEDS_SS
Separate Setting is
selected
Blank (default)
Speech-to-text is not
selected
NEA_STT
Speech-to-text is
selected
Legend:
English language arts/literacy (ELA)
extended time (ET)
Updated February 2015
Scribe for items is not
selected
 PT
check box
 ELA
 mathematics
 PT
Students dictate their
responses to a human who
records verbatim what they
dictate. The scribe must be
trained and qualified, and
must follow the administration
guidelines provided in the
Smarter Balanced Test
Administration Manual.
The test location is altered so
that the student is tested in a
setting different from that
made available for most
students.
Type
non-embedded designated
support
non-embedded designated
support
non-embedded
Voice recognition allows
accommodation
students to use their voices
as input devices to the
computer, to dictate
responses or give commands
(e.g., opening application
programs, pulling down
menus, and saving work).
Voice recognition software
generally can recognize
speech up to 160 words per
minute. Students may use
their own assistive technology
devices.
performance task (PT)
Statewide Student Identifier (SSID)
2015 TOMS Online Student Test Setting User Guide  19
Copyright © 2014 by the California Department of Education
Appendix A—Online Student Test Settings File Specifications
Col Display Name
W
X
Y
Z
Value
Blank (default)
Text-to-speech for
ELA Reading
Passages Grades 6–8
TDS_TTS0
and 11
Text-to-speech for
Math and ELA items
Translated Test
Directions
Translated Test
Directions for Math
Items
Value Definition
Test
Text-to-speech for ELA  ELA
reading passages is
 PT
not selected
TOMS Type
Setting Definition
drop-down
Text is read aloud to the
embedded
student via embedded text-to- accommodation
speech technology. The
student is able to control the
speed as well as raise or
lower the volume of the voice
via a volume control.
None
TDS_TTS_Item
Items
TDS_TTS_Stim
Passages
TDS_TTS_Stim&TD
S_TTS_Item
Passages and Items
Blank (default)
Text-to-speech for
drop-down
 ELA
math and ELA items is  Mathematics
not selected
TDS_TTS0
None
TDS_TTS_Item
Items (ELA)
TDS_TTS_Stim&TD
S_TTS_Item
Stimuli and Items
(Math)
TDS_TTS_ALL
Items (ELA) AND
Stimuli and Items
(Math)
Blank (default)
Translated Test
Directions is not
selected
NEDS_TransDirs
Translated Test
Directions is selected
Blank (default)
Translated Test
Directions for Math
Items is not selected
NEDS_TransDirs
Translated Test
Directions for Math
Items is selected
Legend:
English language arts/literacy (ELA)
extended time (ET)
 PT
 ELA
 PT
check box
 mathematics check box
Type
Text is read aloud to the
embedded designated
student via embedded text-to- support
speech technology. The
student is able to control the
speed as well as raise or
lower the volume of the voice
via a volume control.
PDF of directions translated
in each of the languages
currently supported. A
bilingual adult can read to
student.
Translation of test directions
is a language support
available prior to beginning
the actual test items.
Students can see test
directions in another
language.
non-embedded designated
support
embedded designated
support
performance task (PT)
Statewide Student Identifier (SSID)
20  2015 TOMS Online Student Test Settings User Guide
Copyright © 2014 by the California Department of Education
Updated February 2015
Appendix A—Online Student Test Settings File Specifications
Col Display Name
AA
Value
Value Definition
Test
TOMS Type
Translation Glossaries  mathematics drop-down
Translation Glossaries Blank (default)
for math is not selected  PT
for Math Items (ET)
TDS_WL_Glossary
(EMBEDDED)
English
TDS_WL_ArabicGl
oss
Arabic
TDS_WL_Cantones
eGloss
Cantonese
TDS_WL_ESNGloss
ary
Spanish
TDS_WL_KoreanGl
oss
Korean
TDS_WL_Mandarin
Gloss
Mandarin
TDS_WL_PunjabiG
loss
Punjabi
TDS_WL_RussianG
loss
Russian
TDS_WL_TagalGlo
ss
Filipino
TDS_WL_Ukrainia
nGloss
Ukrainian
TDS_WL_Vietname
seGloss
Vietnamese
TDS_WL_ArabicGl
oss&TDS_WL_Glos
sary
Arabic & English
TDS_WL_Cantones
eGloss&TDS_WL_G
lossary
Cantonese & English
TDS_WL_ESNGloss
ary&TDS_WL_Glos
sary
Spanish & English
TDS_WL_KoreanGl
oss&TDS_WL_Glos
sary
Korean & English
Legend:
English language arts/literacy (ELA)
extended time (ET)
Updated February 2015
Setting Definition
Type
embedded designated
 Sets student’s glossary
support
accommodation. Students
can open a glossary to view
terms presented on the test
that may be unfamiliar to
them.
 By design, all students can
access the English glossary
word list as a universal tool,
unless this is disabled
(“None”) or overridden by
another language.
 If a combination glossary is
selected (e.g., English and
Arabic or English and
Russian), then the student
will have access to both.
 If a single glossary is
selected (e.g., Mandarin),
then the student will only
have access to that
glossary. The English
glossary will not be
available.
 Select “Filipino” for students
requiring Ilokano and
Tagalog glossaries. These
students can subsequently
select the Filipino glossary
in the TDS and receive
each of the available
translations in the Tagal
family of languages.
performance task (PT)
Statewide Student Identifier (SSID)
2015 TOMS Online Student Test Setting User Guide  21
Copyright © 2014 by the California Department of Education
Appendix A—Online Student Test Settings File Specifications
Col Display Name
Value
Value Definition
TDS_WL_Mandarin
Gloss&TDS_WL_Gl
ossary
Mandarin & English
TDS_WL_PunjabiG
loss&TDS_WL_Glo
ssary
Punjabi & English
TDS_WL_RussianG
loss&TDS_WL_Glo
ssary
Russian & English
TDS_WL_TagalGlo
ss&TDS_WL_Gloss
ary
Filipino & English
TDS_WL_Ukrainia
nGloss&TDS_WL_G
lossary
Ukrainian & English
TDS_WL_Vietname
seGloss&TDS_WL_
Glossary
Vietnamese & English
TDS_WL0
AB
Translation Glossaries Blank (default)
for Math Items (ET)
(NON-EMBEDDED)
TOMS Type
Setting Definition
Type
Note: The English glossary is
available for both ELA and
mathematics tests. Translated
glossaries are available for
mathematics tests only.
None
Translation Glossaries
for math items is not
selected
NEDS_TCantonese
Cantonese
NEDS_TSpanish
Spanish
NEDS_TKorean
Korean
NEDS_TMandarin
Mandarin
NEDS_TPunjabi
Punjabi
Legend:
English language arts/literacy (ELA)
extended time (ET)
Test
 mathematics drop-down
 Translated glossaries are a non-embedded designated
support
language support.
 Translated glossaries are
provided for selected
construct-irrelevant terms
for math.
 Glossary terms are listed by
item and include the English
term and its translated
equivalent.
performance task (PT)
Statewide Student Identifier (SSID)
22  2015 TOMS Online Student Test Settings User Guide
Copyright © 2014 by the California Department of Education
Updated February 2015
Appendix A—Online Student Test Settings File Specifications
Col Display Name
Value
Value Definition
NEDS_TFilipino
Filipino
NEDS_TUkrainian
Ukrainian
Test
TOMS Type
AC Permissive Mode
AD Print Size
Russian
NEDS_TArabic
Arabic
English
English
NEDS0
None
TDS_PM0 (default)
Permissive Mode
disabled
TDS_PM1
Permissive Mode
enabled
TDS_PS_L0
(default)
No default zoom
applied
TDS_PS_L1
1.5X
TDS_PS_L2
1.75X
TDS_PS_L3
2.5X
TDS_PS_L4
3X
Legend:
English language arts/literacy (ELA)
extended time (ET)
Updated February 2015
Type
 Select “Filipino” for students
requiring Ilokano and
Tagalog glossaries. These
students can subsequently
select the Filipino glossary
in the TDS and receive
each of the available
translations in the Tagal
family of languages.
NEDS_TVietnamese Vietnamese
NEDS_TRussian
Setting Definition
check box
 ELA
 mathematics
 PT
drop-down
 ELA
 mathematics
 PT
embedded designated
Permissive mode should be
support
enabled for students who
require access to accessibility
software in order to interact
with the test (e.g., screen
readers, magnifiers, etc.).
When permissive mode is
disabled, the only application
that can be open on the
computer is the secure
browser.
embedded designated
 Sets student’s print size
support
accommodation.
 This is the print size the
student should have when
starting a test.
 The selected print size
becomes the default for all
items in that student’s test.
 The default print size for all
tests is 14 pt.
 The default font for ELA
tests is Times New Roman.
 The default font for
mathematics tests is
Verdana.
performance task (PT)
Statewide Student Identifier (SSID)
2015 TOMS Online Student Test Setting User Guide  23
Copyright © 2014 by the California Department of Education
Appendix A—Online Student Test Settings File Specifications
Col Display Name
Value
AE
TDS_SLM0 (default) Standard
Streamlined Interface
Value Definition
TDS_SLM1
Streamlined
Special Lighting or
acoustics (NONEMBEDDED)
Designated Supports
Y
Special Lighting or
acoustics is selected
N (default)
Special Lighting or
acoustics is not
selected
AG Translated Test
Directions for Math
(Non-Embedded)
Designated Supports
Y
Translated Test
Directions for Math is
selected
N (default)
Translated Test
Directions for Math is
not selected
AH Individualized Aids
(Non-Embedded)
Accommodation
Y
Individualized Aids is
selected
N (default)
Individualized Aids is
not selected
AF
Legend:
English language arts/literacy (ELA)
extended time (ET)
Test
TOMS Type
check box
 ELA
 mathematics
 PT
Setting Definition
Type
embedded
By default, all tests use the
accommodation
standard interface. This
interface is compatible with all
supported desktops and
tablets. The streamlined
interface presents the test in
an alternate, simplified format
in which the items are
displayed below the stimuli.
All tool and navigation buttons
are on the bottom of the
screen. Important: The
streamlined interface is not
intended to be tablet
compatible.
check box
 ELA
 mathematics
 PT
non-embedded designated
support
check box
 ELA
 mathematics
 PT
PDF of directions translated
in each of the languages
currently supported. Bilingual
adult can read to student.
check box
 ELA
 mathematics
 PT
A designated support and/or non-embedded
accommodation that is neither accommodation
offered nor available and has
been approved by the
California Department of
Education.
non-embedded designated
support
performance task (PT)
Statewide Student Identifier (SSID)
24  2015 TOMS Online Student Test Settings User Guide
Copyright © 2014 by the California Department of Education
Updated February 2015
Change Log
Change Log
Application Features
New
Former
Section
Date
CAASPP Test Site
Coordinators may
upload student test
setting files and change
student test setting.
[CAASPP Test Site
Coordinators did not
have this ability in
TOMS.]
Throughout
2/05/15
New
Former
Section
Date
NEA_RA_Stimuli
NEDS_RA_Stimuli
Value of Column Q,
2/05/15
Definition of Column P,
3/02/15
Value of Column W,
3/19/15
Value Definition of
Column W, Text-to-
3/19/15
Value of Column X,
3/19/15
File Specifications
Read Aloud for ELA
Print-on-demand for test
stimuli and items, stimuli
only, or items only must be
set by contacting CalTAC.
Configuring this
accommodation in the
upload file will not
automatically activate it for
the assigned student. All
requests must be approved
by CalTAC and the CDE.
Blank (default)
TDS_TTS0
TDS_TTS_Item
TDS_TTS_Stim
TDS_TTS_Stim&TDS_T
TS_Item
Text-to-speech for ELA
reading passages is not
selected
None
Items
Passages
Passages and Items
 Paper copies of passages/
stimuli and/or items are
printed for students.
 Print-on-demand for
stimuli only can be set
using file upload.
 Print-on-demand that
includes items (either
items only or items with
stimuli) must be set by
contacting the CDE.
Blank (default)
TDS_TTS0
TDS_TTS_Stim
Text-to-speech for ELA
reading passages is not
selected
None
Passages
Blank (default)
TDS_TTS0
Blank (default)
TDS_TTS0
TDS_TTS_Item
TDS_TTS_Stim&TDS_T
TS_Item
TDS_TTS_ALL
TDS_TTS_Item
Updated February 2015
Print On Demand
Text-to-speech for ELA
Reading Passages
Grades 6–8 and 11
speech for ELA Reading
Passages Grades 6–8
and 11
Text-to-speech for Math
and ELA items
TDS_TTS_Stim&TDS_T
TS_Item
2015 TOMS Test Administration Setup Manual  1
Copyright © 2014 by the California Department of Education
Change Log
New
Text-to-speech for math
and ELA items is not
selected
None
Items (ELA)
Stimuli and Items (Math)
Items (ELA) AND
Stimuli and Items (Math)
Former
Text-to-speech for math
and ELA items is not
selected
None
Items
Passages and Items
Section
Date
Value Definition of
Column X, Text-to-
3/19/15
speech for Math and
ELA items
2  2015 TOMS Test Administration Setup Manual
Copyright © 2014 by the California Department of Education
December 2014