REPUBLEKA NG PBLIPINAS
REPUBLIC OF THE PHILIPPINES
KAGAWARAN NG EDUKASYON
DEPARTMENT OF EDUCATION
REfflYON YD, GITNANG VISAYAS
Region VII, Central Visayas
Sudlon, Lahug, Cebu City
MEMORANDUM
TO
SCHOOLS DIVISION SUPERINTENDENTS
OFFICERS-IN-CHARGE OF REGULAR DIVISION
SUBJECT
TEMPLATE FOR INDIVIDUAL AND SCHOOL RANKING AND
DATA FOR SCHOOL LEVEL RANKING
DATE
August 11, 2014
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In view of the DepED Order No. 33 s, 2014, entitled "Guidelines on the Granting of
Performance-Based Bonus for the Department of Education Employees and Officials for Fiscal
Year 2013", the Schools Divisions are hereby informed the following:
GUIDELINES
DETAILS
Section 29 of DepED Performance
review
and
Order No. 33, s. 2014
evaluation templates (PRETs)
shall be used by each PREC to
determine the performance
category and level of PBB of
delivery units and personnel.
These PRETs, which will be
provided by NATIONAL PREC
through electronic mail through
the REGIONAL PREC, are
formula-based MS Excel files
that will automatically compute
for the scores of each delivery
unit and personnel based on the
criteria stipulated in the Order.
NPREC will provide the Data
provided
through
data to be used for electronic mail
school level ranking
REGIONAL OFFICE ACTION
Emailed through DIVISION
PREC the following:
1) School Level PRET
2) Individual PRET
Emailed
through
the
DIVISION
DPREC
the
following:
1)
NAT per
quartile
distribution [G3, G6, Y4) for
SY 2011-2012 and SY 20122013.
2)
NCAE
per
quartile
distribution for SY 2011-2012
and SY 29012-2013
3) Simple dropout rate for SY
2011-2012 and 2012-2013
4) SReYA - For elementary
level, in Indicator No. 1, in the
absence of the "% of learners
who scored average and better
in NAT" the data on the % of
learners who are assessed as
"Ready" in the SReYA will be
used.
Regional Director's Office: Tel. nos.: (032) 231-1433; 231-1309; Telefax 414-7399; 414-7325; Asst. Regional Director's Office Telefax: (032) 255-4542;
Field Effectiveness Division: (032) 414-7324; Curriculum Learning Materials Division (032) 414-7323;
Quality Assurance and Accountability Division: (032) 231-1071; Resource Mobilization and Special Programs and Projects Division: (032) 254-7062;
Training and Development Division: (032) 255-5239 loc. 112; Planning, Policy and Research Division: (032) 233-9030; 414-7065;
Administrative Division: (032) 414-7326; 255-1313; 414-7366 414-4367; Budget and Finance Division: (032) 256-2375; 253-8061; 414-7321
Website: http:-H-www.depedro7.com.ph
" eSO. 2015: SCaitapaian ng. £a&at, fPananagutan ng. £afiat"
The data will be emailed to the Diviston PREC through the Chairman and Planning
Officer. Please refer to Section F of DepED Order No. 33, s. 2014 for the specific instructions
regarding the ranking as well as the Performance Reporting and Validation. Further instructions
regarding the use of the PRETs are found in the "Instructions" tab of each PRET or call the
Regional Office through Miss Ida F. Cabantan, Administrative Division.
All Schools Division DPREC are advised to follow the timelines. Reports shall be
submitted before August 15, 2014 to the Regional Office and bring it during the Regional
Workshop which shall be announce later.
For information and strict compliance.
CARMELITAT. DULAN6ON
Director III
Officer-in-Charge
Dir.CTD/ifc
Pagel-PBB 2013
1.
2.
3.
Classify the schools according to school size based on the criteria on the classification of schools specified under provision no. 15 (b) of DepEd
Use a separate School Level PRET for each school classification/category (small, medium, large).
Fill out the required data/information in the School Level PRET. For columns which already have formula, copy the formula up to the end row
The following table serves as a guide on the specific data/information that each column should contain.
Description
Remarks
Column
School Profile
NOTE: Under provision no. 10 (d) of DepEd Order No. 33, s. 2014, "all
Name of Region
Column A
elementary and secondary schools of the sixteen (16) regions which have
Name of Division
Column B
school ID, and have operated and completed at least one (1) school year as of
Name of District
Column C
March 31, 2014... " shall be covered and "...shall be treated as separate
School ID
Column D
delivery units. Annex and extension schools, which do not have school ID as
Column E
Name of School
Number of Eligible Employees
NOTE: All school personnel who should be included in this column and be
Teaching Personnel
Column F
entitled to 2013 PBB should observe the criteria specified under provision no.
Column G
Non-Teaching Personnel
11 (a-f) of DepEd Order No. 33, s. 2014. Column 1 is the total of Columns F-H.
Teaching-Related Personnel
Column H
It
already has formula that will automatically compute for the sum. The
Column 1
Total No. of Eligible Employees
Indicator No. 1: % of learners who scored average and better in NAT or its equivalent
% of learners who scored average and better Data/information required in this column should be encoded in number (NOT
Column J
IN%) format.
in NAT or its equivalent for SY 2011-2012
Operationally, the quartile distribution in the overall test in NAT is used,
computed as the percentage of learners who fall under the 'Upper Average1
and 'Superior' quartiles.
Column K
% of learners who scored average and better
Data/information for the % of learners who scored average and better in NAT
in NAT or its equivalent for SY 2012-2013
(G3, G6, Y4), SReYAand GSA-NCAE should be provided by the NPREC through
the RPREC. For schools which do not have data on these, use the general
average of pupils/students in the highest grade level offering.
NOTE: Per DepEd Order No. 33, s. 2014, "for elementary, in the absence of
Indicator No. 2: Simple dropout rate
Column L
Simple dropout rate for SY 2011-2012
Column M
Simple dropout rate for SY 2012-2013
Data/information required in this column should be encoded in number (NOT
NPREC through the RPREC.
Indicator No. 3: % of liquidation of school MODE from January 1 to December 31, 2013 and timeliness of submission of liquidation reports
Column N
Amount Allocated for FY 2013
This column should contain the total amount of MODE allocated for the
school for the year 2013 (January 1 to December 31, 2013).
Amount Liquidated
This column should contain the total amount of MOOE liquidated by the
Column 0
school for the year 2013.
Column P
% Liquidation of MODE
This column already has formula which will automatically compute for the %
liquidation of MOOE. Copy the formula up to the end row or last row of
school. The computation of % liquidation should be:
Amount Liquidated (col 0)
Amount Allocated for FY 2013 (col N)
Column Q
Plus Factor
Column R
No. of Late Monthy Reports
Best Implementor of Brigada Eskwela SY
2012-2013 (Yes/No)
NOTE: Per DepEd Order No. 33, s. 2014, "For schools with no MOOE due to
failure in liquidating MOOE in the previous year = 0 points. For newly
established schools with yet no allocation of MOOE, use the liquidation data
ofLGU-funds (certification from LGU required). For school annexes and
extensions with MOOE attached to the mother school, use the liquidation
data of the mother school. "
This column should contain the number of monthly liquidation report/s
submitted late to the division office. For purposes of determining the late
submission, the reckoning date should be the day that the liquidation reports
are received by the division office, which should be as of the 5th working day
of the succeeding month.
Input 'Yes' if the school is awarded as Best Implementor of Brigada Eskwela in
the national level in SY 2012-2013. Annex 2 of DepEd Order No. 33, s. 2014
enumerates the Best Implementing Schools of Brigada Eskwela in SY 20122013.
Input 'No' if otherwise.
Columns
Recipient of national award/recognition SY
2012-2013 (Yes/No)
Input 'Yes' if the school is a recipient of national awards/recognitions in SY
2012-13 from award-giving bodies duly recognized by DepEd.
Input 'No' if otherwise.
Formula-Based Computation Columns (Columns U-AK]
Columns U-W Computation for Indicator No. 1
(% of learners who scored average and
betterJn.NAT.orJts_equLvalent)
This computation is based on the computation specified under provision no.
15(g) of DepEd Order No. 33, s. 2014. Specifically, the following have been
followed:
- If the school has 80% of its learners scoring average and better in NAT or its
equivalent, the school automatically gets the maximum points for this
indicator (35 points), regardless of the increase/decrease from the previous
year.
- If the school has less than 80% of its learners scoring average and better in
NAT or its equivalent, the score for this indicator is computed as: %SY2Q122013 x 35 plus additional points. Additional points are equivalent to each
percentage increase in the % of learners who scored average and better in
NAT or its equivalent However, a decline in the % is not given any deduction
n points.
- Operationally, the quartile distribution in the overall test in NAT is used,
computed as the percentage of learners who fall under the 'Upper Average'
and 'Superior' quartiles.
Columns X-Z
Computation for Indicator No. 2
(simple dropout rate)
This computation is based on the computation specified under provision no.
15(g) of DepEd Order No. 33, s. 2014. Specifically, the following have been
followed:
- If the school has a simple dropout rate of 1% and below, the school
automatically gets the maximum points for this indicator (35 points),
regardless of the increase/decrease from the previous year.
- If the school has a simple dropout rate of more than 1% but less than 10%,
the score for this indicator is computed as:
10 - simple dropout rate x 35 plus additional points
10
- Additional points are equivalent to each percentage decrease in the simple
dropout rate. However, an increase in the simple dropout rate is not given
any deduction in points.
Columns AA-AC Computation for Indicator No. 3
(% of liquidation of school MODE from
January 1 to December 31,2013 and
timeliness of submission of liquidation
reports as of the 5th working day of the
succeeding month)
This computation is based on the computation specified under provision no.
15(g) of DepEd Order No. 33, s. 2014. Specifically, the following have been
followed:
- The 30 points allocated for this indicator is distributed to the % liquidation 01
school MOOE (20 points) and timeliness of submission of liquidation reports
as of the 5th working day of the succeeding month (10 points).
- Liquidation of school MOOE below 90% is automatically given 0 points in this
item. For schools with % liquidation of school MOOE 90% and above, the
score for this item is computed as: (%liquidation - 90) x 2
- Timeliness of submission of liquidation reports is computed as: 10 - (2 x no.
of late monthly reports)
- Total score for this indicator will be computed by adding up the scores for
the two items.
Column AD
I us Factor
"his computation is based on the computation specified under provision no.
15(g) of DepEd Order No. 33, s. 2014. Specifically, the following have been
bllowed:
Additional 1 point is given if the school achieved any of the two (2) criteria
enumerated under provision no. 15(f) of DepEd Order No. 33, s. 2014, for a
maximum of 1 point.
Column AE
ota I Score
Point in the plus factor is on top of the scores from the three indicators.
Operationally, the point in the plus factor is added to the score from the three
ndicators to get the total score, which will determine the performance
ategory of the school.
'he total score of each school is computed by getting the sum of the scores of
ie three indicators and the plus factor.
Column AG
Commulative Population
Column AH
Percentile
The commulative population is needed to determine which schools will fall
under certain performance categories.
This column shows the percentile group by which each school falls under. This
will be the basis for determining the Performance Category of each school.
Operationally, the formula divides the commulative population (Column AD)
by the total of eligible employees.
4.
5.
6.
7.
8.
Column Al
Performance Category
Column AJ
Amount of PBB per Eligible Employee
Column AK
Total PBB Allocation per School
This column shows the rank or performance category by which each school
falls under.
This column shows the amount of PBB incentive that each eligible employee
in each school is entitled to receive.
This column shows the total PBB allocation of each school based on the
performance category and number of eligible employees.
All formula-based columns should be copied up to the end row or last row of school.
After filling out all the required fields in the School Level PRET, sort the Total Scores (Column AB) from highest to lowest. This can be done by
pressing the drop-down button in Cell AB9 and selecting 'Sort Largest to Smallest' from the options. This procedure will rank the schools
The template will automatically show the Performance Category (Column AF) of each school, Amount of PBB per Eligible Employee (Column
After conducting the School Level Ranking, transfer the results from the School Level PRET to Form 1.0 or Report on Ranking of Schools. This
Using Annex 8 of DepEd Order No. 33, s. 2014, the RPREC should officially submit the consolidated Forms 1.0 or Reports on Ranking of
Schools for both elementary and secondary schools to the ISIPREC on or before August 29,2014.
Annex 5
Form 1.0
REPORT ON RANKING OF SCHOOLS
Department of Education
Region (secondary) / Division (elementary):
1.0
1.1
1.2
1.3
Summary of Information Required
Total No. of Schools:
Total No. of Officials and Employees Entitled to PBB:
Total Amount of Required for Payment of PBB:
2.0
Ranking of Schools
Ranking
School ID
Name of School
Rate of
Accomplishment
of Targets1
(in%)
2.1 Top 1.5%
(Level 8)
TOTAL LEVEL 8:
2.2
Next 3.75%
(Level 7)
2.3
Next 3.0%
(Level 6)
TOTAL LEVEL 7:
TOTAL LEVEL 6:
No. of Employees
Entitled to PBB
Amount of PBB
for each
Employee
Allocation
2.4
Next 6.5%
(Level 5)
TOTAL LEVEL 5:
2.5
Next 7.5%
(Level 4)
TOTAL LEVEL 4:
2.6
Next 21.75%
(Level 3)
TOTAL LEVEL 3:
2.7
Next 13.75%
(Level 2)
2.8
Next 42.25%
(Level 1)
TOTAL LEVEL 2:
TOTAL LEVEL 1:
1 Total Score
1.
Fill out the required data/information in the Individual PRET. For columns which already have formula, copy the formula up to the end
The following table serves as a guide on the specific data/information that each column should contain.
Column
Description
Individual Profile
Column A
Name of Region
Column B
Name of Division
Column C
Unique Item Number
Column D
Last Name
Column E
First Name
Column F
Middle Name
Employee Eligibility
Employee Eligibility
Column G
Performance Rating
Remarks
NOTE: All personnel who should be included in the list and be entitled to 2013 PBB
should observe the criteria specified under provision nos. 11 (a-f) and 12 of DepEd
Order No. 33, s. 2014.
NOTE: All DepEd officials and employees, including teachers, enumerated in Annex
4 of DepEd Order No. 33, s. 2014, who are recipients of national awards in FY 2013
from Civil Service Commission (CSC), Metrobank Foundation and National Literacy
Awards which are duly recognized by both CSC and DepEd are automatically
entitled to PhP 35,000 bonus regardless of the rank or performance category of
their delivery unit. These personnel are not subject to ranking; hence there is no
need to include their names in the list for Individual PRET.
For checking purposes, input 'Yes' if the employee has satisfied the criteria under
provision nos. 11 (a-f) and 12 of DepEd Order No. 33, s. 2013 and 'No' if otherwise.
Should the employee does not satisfy any of the applicable criteria, he/she should
be removed from the list.
Column H
1st Semester FY 2013
Data/information required in these columns should be encoded in number format.
If the employee is the head of delivery unit, input 'Head of Office' in both Columns
H and 1. These include all heads of each delivery unit specified under provision and
Third Level Officials under CESPES (i.e., Undersecretaries, Assistant Secretaries,
Directors, Assistant Directors, SDSs, ASDSs and all designated Third Level Officials in
an Acting or Officer-ln-Charge (QIC) capacity).
Column 1
2nd Semester FY 2013
This procedure will automatically assign the Head of Office or Delivery Unit to the
top of the ranking. However, Third Level Officials must still satisfy the criteria
specified under provision no. 11 (a-f) of DepEd Order No. 33, s. 2013.
NOTE: Per DepEd Order No. 33, s. 2014, "The heads of each delivery unit shall
automatically receive the highest amount of incentive which the delivery unit will
receive based on the performance categorization specified in Table 8 under
provision no. 25 of this Order. However, performance ratings of the heads of
delivery units shall be subjected to executive checking and vetting by their
respective immediate superiors to be submitted to the PBB Task Force for
approval. "
Column J
Average Performance Rating
This column already has formula which computes for the average performance
ating of the first and second semesters. Copy the formula up to the end row or last
ow of personnel. Specifically, the following have been followed:
If the employee is the head of office/delivery unit, the average performance rating
s automatically set at ten (10) and rank is automatically set at Rank 1.
If the employee has no rating (blank) for any of the two (2) semesters, this column
hows that the employee is 'Not Entitled' to the FY 2013 PBB.
If the employee has an 'Unsatisfactory' rating (4.5 and below) for any of the two
7\. fhis r.nlumn shows that thp pmnlnvpe is 'Wnt FntiHed' tn flip FY 701 3
Performance Ranking
4.
5.
6.
7.
This column already has formula which computes for the rank of each personnel.
Copy the formula up to the end row or last row of personnel.
This column already has formula which computes for the percentile by which each
personnel belongs. Copy the formula up to the end row or last row of personnel.
Column K
Rank
Column L
Percentile
Column M
Performance Category
This column already has formula which computes for the Performance Category of
(If delivery unit falls under the
each personnel should the delivey unit falls under the 'Best1 or 'Better' category.
'Best' or 'Better' category)
The ranking of the delivery units will be done nationally. The NPREC will conduct
the ranking. The results of the ranking of delivery units as well as the amount of
PBB incentive per personnel will be disseminated through a memorandum.
Column N
Performance Category
This column already has formula which computes for the Performance Category of
(If delivery unit falls under the each personnel should the delivey unit falls under the 'Good' category. The ranking
'Good' category)
of the delivery units will be done nationally. The NPREC will conduct the ranking.
The results of the ranking of delivery units as well as the amount of PBB incentive
per personnel will be disseminated through a memorandum.
All formula-based columns should be copied up to the end row or last row of personnel.
After filling out all the required fields in the Individual PRET, sort the Average Performance Rating (Column J) from highest to lowest.
This can be done by clicking the drop-down button in Cell J9 and selecting 'Sort Largest to Smallest' from the options. This procedure
After conducting the Individual Ranking, transfer the results from the Individual PRET to Form 2.0 or Report on Ranking of Personnel.
This form is also formula-based. Double-check the figures versus the results in the Individual PRET. This form is a refined version of
Using Annex 9 of DepEd Order No. 33, s. 2014, the RPREC should officially submit to the NPREC on or before August 15, 2014 the
consolidated Forms 2.0 or Reports on Ranking of Personnel for the Regional Office and all the Division Offices within the region.
Department of Education
Performance-Based Bonus
Performance Review and Evaluation Template
Individual Level
Fiscal Year 2013
Employee Profile
Region
Division
Unique Item Number
Last Name
Performance Rating
Employee Eligibility
NOTE: The employee
First Name
Middle Name
has satisfied the
criteria under provision
11 (a-fl and 12 of
DepEd Order No. 33, s.
nas.
1st Semester
2nd Semester
FY2013
FV2013
Performance Ranking
Average
Performance
Rating
Rank
Percentlte
2013.
(Yes/No)
Nat Entitled
ffVALUEI
KVALUEl
Performance
Performance
Category
(If delivery unit
falls under the
Category
(If delivery unit
'Best' or 'Better
category)
'Good' category,
ff VALUE I
falls under the
SVALUEI
Annex 7
Form 2.0
REPORT ON RANKING OF PERSONNEL
Department of Education
Central/Regional/Division Level
1.0
Summary of Information Required
1.1 Name of Delivery Unit:
1.2 Total No. of Officials and Employees Entitled to PBB:
2.0
Ranking of Personnel
Ranking
2.1
2.2
2.3
Top 15%
(Best Performer)
Next 30%
(Better Performer)
Next 55%
(Good Performer)
No. of Employees Entitled to PBB
#REF!
#REF!
TOTAL:
#REF!
#REF!