2012 Show Deposit Kit
SHOW DATES
September 10 - 16, 2012
Industry Days
September 10 & 11, 2012
Mon. & Tues.: 9am – 4pm
Public Days
September 12 – 16, 2012
Wed. – Sat.: 9am to 8pm
Sun.: 9am – 5 pm
For more information, call 888-303-2887 or
visit www.largestRVshow.com
Hershey Entertainment & Resorts Company® HERSHEY, PA
Words, designs, and phrases appearing with the symbol ®, SM, or TM are trademarks used under license or with permission of Hershey Entertainment & Resorts Company.
As an added incentive to attend in 2012, PRVCA will award
one dealer principal or campground/resort owner
An All-Inclusive Trip for Two to the Dominican Republic
January 26, 2012 - February 2, 2013
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Start the next day with a rousing industry breakfast featuring
* Speaker
subject
to change due to ESPN schedule.
Marcus
Allen!
SHOW DEPOSITS
1.
Deposits are non-transferable and non-refundable.
2.
At print time, space was still available; however, companies submitting deposits after April 2 are not guaranteed
space in the show. Companies submitting deposits after April 2 may be placed on a waiting list by the date of deposit
received. If space is not assigned by August 1, companies on our waiting list are refunded in full.
3.
GIANT Center regulations prohibit food vendors competing with existing concession contracts.
4.
INSURANCE VERIFICATION - Each exhibitor must provide PRVCA with a certificate for Comprehensive General
Liability and Automobile Insurance, $1,000,000 minimum plus Workers Compensation as provided by the statutory
limits of $100,000 each accident, $500,000 disease policy limit and $100,000 disease for each employee. PRVCA
must be listed as additional insured under general liability in relation to show participation, on the certificate under
“Description of Operations / Locations / Vehicles / Exclusions added by Endorsement / Special Provision”. There are
two exceptions to the Workers Compensation requirement (1) Canadian exhibitors and (2) any vendor that is self
employed with zero employees; this exhibitor must submit a date/signed letter stating “I am self employed with zero
employees and therefore exempt for carrying Workers Compensation. Exhibitors who retain subcontractors must
have those subcontractors submit certificates as outlined for exhibitors. The exhibitor must provide that
subcontractor’s certificate when providing its own certificate. Certificates are required with deposit.
5.
To protect PRVCA and the continuity of participating manufacturers, potential exhibitors in Chapter 11 Bankruptcy,
or any type of bankruptcy, must present a cashier’s check for the deposit and all space payments. Any exhibitor,
whose initial deposit or space payment check is returned, loses all rights to participate in the drawing or to selected
space. PRVCA retains the right to sell said space.
6.
PRVCA is a PA Licensed Promoter, which saves each out-of-state vendor a $500 PA Dept. of Revenue transient
vendor deposit. Revenue requires us to maintain listings of vendors who sell taxable goods and those who display
products or services. If selling, we must collect PA Sales & Use Tax numbers and supply unregistered vendors an
application. Each exhibitor is required to supply us with this information.
7.
BOOTH VENDOR SPACE: (suppliers, chassis suppliers, distributors, transport companies, insurance providers,
lenders, campground/resort owners, after-market dealers and service companies)
A. PRVCA MEMBERS - Must submit 100% deposit on the total show space balance, based on the total number of
booths requested.
B. PRVCA NON-MEMBERS - Must submit first year dues and 100% on the total show space balance, based on the
total number of booths requested or elect to pay rates 150% times member rates. See Enclosed Membership
Application for Dues Rates.
C. Booth Vendors are not allowed to demonstrate or allow a consumer to operate any motorized rideable unit.
The Hollywood Casino is just minutes away and has everything from table games and
slots to horse racing and an all you can eat buffet!
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SHOW DEPOSITS CONTINUED
8. RV MANUFACTURER BLOCK SPACE:
A. All RV manufacturer space is outside and is sold by the block.
B. PRVCA MEMBERS - Must submit a 100% deposit on the total show space balance, based on the total number of
square feet requested.
C. PRVCA NON-MEMBERS - Must submit membership dues and a 100% deposit on the total show space balance,
based on the number of square feet requested or elect to pay rates 150% times member rates. See Enclosed
Membership Application for Dues Rates.
D. EXHIBITOR will display merchandise only in the space provided by contract with the ASSOCIATION.
Unauthorized display of merchandise in the parking lot or other areas adjacent to the GIANT Center is expressly
prohibited. EXHIBITOR will display only vehicles that are model year 2013 or newer, except that an
EXHIBITOR displaying 2013 model year or new vehicles may allot up to 20% of the EXHIBITOR’S total display
area to display model year 2012 vehicles so long as the vehicle(s) are new and have not been titled. In the event
that 20% of an EXHIBITOR’s display would be less than one unit, the EXHIBITOR may display one 2012 unit.
A copy of the Second Stage Manufacturer Certificate of Origin for each motorized unit must be provided upon
check-in.
E. PA Law requires that vehicle manufacturers and manufacturer representatives doing business in PA be licensed.
Call PRVCA at 888/303-2887 to assist with this relatively simple and inexpensive process. PA law permits PA
licensed manufacturers and manufacturer representatives to sell wholesale, but not retail. Manufacturers with
out a designated dealer from PA, NY, DE or WV may display only and post a sign referring consumers to their
authorized dealer locations.
F. Diesel Coaches on display must have an approved wheel chock design on a minimum of one axle.
G. Exhibitors are required to exhibit within their display space. Steps and awnings may not extend outside of their
contracted show space boundaries, with Park Trailer Village exempt from this rule.
H. Each manufacturer designated dealer is allowed to change-out one RV for a fee of $500 during the show. The
unit must be taken out under PRVCA supervision on Friday morning during a PRVCA pre-approved time slot
and replaced without disturbing any other display. PRVCA will not provide any equipment for the change-out
and the display must be ready by 8:30 a.m. on Friday morning before show opening.
I.
Manufacturers must draw for their own requested space and may not pool space with any other manufacturer.
Note: This rule is not intended to preclude a manufacturer from designating a dealer or other trusted individual
as their official show drawing representative or the practice of multiple divisions of the same company exhibiting
in the same block.
9. “SCRATCH AND WIN” GIFT – Industry Day Exhibitors (only) must submit a gift (one gift per display; $50 minimum; due with final payment) for our “SCRATCH AND WIN” game. Dealers / campground owners attending
Industry Days love to win, with tickets we supply and you hand out. Gifts are displayed at the Information Booth
with the sponsor’s name. Popular gifts include: sports memorabilia & equipment, small appliances, power tools,
leather goods, gift baskets (food, wine, coffee, tea), gift certificates (L.L.Bean, Bass Pro, Orvis, Lowes, Applebee’s,
etc.). Don’t have time to shop? Send PRVCA $50, and we’ll shop for you. Generate fun and excitement in Hershey
with your gift. Gift certificates requiring winner to make a purchase to qualify for savings do not qualify as “Scratch
and Win” gifts. Unclaimed prizes are placed in a silent auction, with proceeds going to the PRV PAC. Exhibitors are
invited to participate in the Silent Auction. Items are displayed and bid sheets are available in the Show Office.
Bidding closes at noon on Saturday.
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SPACE COSTS
MANUFACTURER SPACE RATES
Member cost is $2.40 per square foot. Nonmember rate is $3.60 per square foot.
MANUFACTURER ELECTRIC RATES
Exhibitors are automatically billed $296.80* per display unit for 30 amp electric service. Upgrades to 50 amp electric service
are available upon request at an additional charge of $58.30* per 50 amp upgrade (per unit). Manufacturers must submit a
diagram illustrating their display layout to Edlen Electrical Exhibition Services c/o lmurray@edlenelectrical.com or
407.854.9992 (fax), by July 23, 2012.
*2012 Electrical Rates are subject to change in May 2012, due to fluctuating fuel prices. A firm price will be announced at the
May Show Drawing and quoted on your initial invoice.
BOOTH VENDOR SPACE RATES
Member Rates
$460 per 10’ x 8’ (width x depth)
Examples:
10’ x 8’ = $460
20’ x 8’ = $920
30’ x 8’ = $1,380
10’ x 10’ = $575
20’ x 10’ = $1,150
Nonmember Rates
$690 per 10’ x 8’ (width x depth)
Examples:
10’ x 8’ = $690
20’ x 8’ = $1,380
30’ x 8’ = $2,070
10’ x 10’ = $862
20’ x 10’ = $1,725
NOTE: Booth rates include side curtains and backdrops only. Rates do not include carpet and electric.
BOOTH VENDOR ELECTRIC RATES
Displays located inside the GIANT Center … $103.00 each per 110 Volt/15 amp outlet
Displays located outside the GIANT Center …see MANUFACTURER ELECTRIC RATES
EXHIBIT SPACE PAYMENT SCHEDULE
July 19, 2012
• Balances on show space, washings, electric request and manufacturer display diagram, renewal of
(45 Days Prior
membership dues and $50 “Scratch and Win” promotion gifts.
to Move-In)
NOTE TO MANUFACTURERS AND SUPPLIERS REQUESTING SPACE AFTER JULY 19, 2012 :
50% of total block or booth space is required as deposit to hold space after July 19 with 100% of show balance due by August
24, 2012.
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EXHIBITOR SPONSORED FUNCTIONS
In order to provide for a quality Show and to be certain that all Exhibitors are focused on the needs of the entire industry, the Association must make and impose certain obligations upon all exhibitors. Exhibitor-sponsored functions
within a fifty-mile radius of the show, including but not limited to seminars, shows, exhibitions, off-premise sales, rallies
and meetings (with or without meals) are prohibited during all regularly scheduled hours of the show which include
hours scheduled for staging, set up, trade and retail sales and/or tear-down.
Exhibitor-sponsored functions are permitted during Industry Days Only, when such functions are scheduled to end no
later than the opening hour of the show and are approved in writing, in advance, by Show Management, in its sole
discretion.
Exhibitors, who wish to hold functions at the show facility, must obtain prior approval from Show Management. When a
function held on-site requires additional registration, security or other show service or personnel, the cost for additional
services will be borne by the exhibitor.
Exhibitors agree not to sponsor said functions or conduct any activities that would cause RV dealers, parts and accessory
store owners, warehouse distributors, consumers and/or contractors to leave the show during regularly scheduled hours
except as provided herein.
Any breach of obligation under “EXHIBITOR SPONSORED FUNCTIONS” will result in suspension of show privileges
for one year.
PROPRIETARY SEMINARS will be allowed according to the following criteria: (1) Predetermined one-hour time slot
during show hours, and (2) Fifty - maximum attendance. A lottery drawing will be held following the show drawing for
those interested if requests exceed slots. Exhibitors should attach notification of interest and a program outline to their
Deposit Form. When proprietary seminars require additional registration, security or other show service or personnel,
the cost for these additional services will be borne by the exhibitor.
REASONS TO PARTICIPATE IN TRADE SHOWS
(1) Increased Contact with Hard-to-Reach Influencer.
(2) More Candid Comments from Customers. Away from the office, an attendee is more open.
(3) Buyers use trade shows to expedite the evaluation process and more purchasing selections are finalized at shows.
(4) By Not Participating at Trade Shows, Companies . . .
-Miss the 20% of new attendees who did not attend previous shows
-Send a signal that they are not active in the market
-Reduce the number of new contacts that they can sell to
INCOME Center for Research & Sales Training
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What is PRVCA?
OUR MISSION:
To enhance the recreation vehicle and
camping industry through education
and promotion by being a resource and
partner to all segments of the recreation
vehicle and camping industry.
OUR VISION:
To be the information leader for the
recreation vehicle and camping industry, to link education, legislative,
compliance and other aspects for the
good of the consumer and the industry.
What makes PRVCA special?
The combination of the many programs
and services we offer to our members,
including:
LEGISLATIVE & LEGAL:
Your legislative guardian and tracking
service  Government liaison - Department
of Revenue, Transportation, Licensing
Board and Department of Environmental
Protection  Retains outside legal counsel
through one of Pennsylvania’s finest law firms
Provides manufacturer and dealer licensing
kits as well as fumigation kits
Annual Spring “Open House” RV and
TV/radio campaign  Banner internet ads 
Year-round billboards
PUBLICATIONS & COMMUNICATIONS:
Monthly membership newsletter  Free
listing for members in annual Membership
Directory/Consumer Guide, Explore Pennsylvania, which is distributed at more than 40 RV
shows along the East Coast, PA welcome
centers, outdoor and sporting goods stores,
RV Hall of Fame & many more  Timely
legislative and informational bulletins 
Campground Planning Kit  Legislative
Directory  Web site at www.prvca.org 
Free listing for all members on PRVCA web
site  Fact Sheets  Buyers guides and more!
PRVCA EDUCATION FOUNDATION:
Statewide technician apprenticeship program
 Technician and campground management
scholarships  Educational opportunities 
Nationwide RV Technician Distance Learning
Program - train online.

EDUCATION:
Special education programs for members and
employees on important issues and aspects of
the industry.
PUBLIC RELATIONS:
State and national market expansion program
l National RV and camping public relations
and industry development campaigns 
SHOW PRODUCTION & MANAGEMENT:
Annual Pennsylvania RV & Camping Show America’s Largest RV Show - held each
September in Hershey, Pa.
NOTE: Based on PRVCA’s longstanding
relationship with PAA, PAA generously
extends their membership rates to
PRVCA members.
Membership Application
Please note: Contributions to PRVCA are not tax deductible as charitable contributions on your federal
income tax, but they may be deductible under other provisions of the tax code.
Authorized Contact ________________________________________________________
Company Name __________________________________________________________
Address ________________________________________________________________
City _________________________________ State _____________ Zip ______________
County of Residence (PA Only) _____________ House & Senate District _________________
(If you are unsure of your district, refer to the PA Legislative Directory).
Telephone ____________________________ Fax_______________________________
Web Address ________________________ E-mail_______________________________
Would you like a Web site link on PRVCA’s webpage?  Yes  No
To include a photo/logo with your listing, e-mail a 100 pixel (width) x 60 pixel (height) image to
heather@prvca.org. Save as a .gif file.
Annual Dues - Please Check One
 Dealer ..................................................................$250.00
Check one:  Rolling Stock
 Aftermarket (Svc., Parts & Acc. Only)
 Rental Only
 Campground/Resort
 1 to 50 sites .......................................$150.00
 51 to 100 sites ..................................$200.00
 101 + sites ........................................ $250.00
 Convoy/Transport ..............................................$200.00
 Supplier/Distributor ..........................................$300.00
 Manufacturer.......................................................$375.00
 Finance ............................................................... $250.00
 Insurance............................................................ $250.00
 Service Provider .................................................$200.00
Membership Information
Vehicle Dealers Number VD ___________________________________________
Vehicle Manufacturer Number VM _______________________________________
Campground Season _____________________ to __________________________
Check One:  Press  Association  Other ________
 Division/Sub-lot of Current PRVCA Member
(per additional location) ........................ $75.00
Payment Information
Number of Sites ____________________________________________________
Method of Payment:  Check (payable to PRVCA)
Employees: Full Time ____________________ Seasonal _____________________
 Credit Card
 MC
 VISA
 Discover
Card # ___________________________________
Exp. Date ________ Signature Panel Code# ________
Card Holder _______________________________
Signature _________________________________
I would be interested in volunteering for a committee:  Yes  No  Maybe
Membership recommended by: _________________________________________
Fax to PRVCA: 717-303-0297 or Mail to PRVCA: 4000 Trindle Road, Camp Hill, PA 17011
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MANUFACTURER SHOW DEPOSIT FORM
COMPLETE FORM AND RETURN WITH DEPOSIT.
TO: PRVCA •4000 Trindle Road • Camp Hill, PA 17011 • Phone 888.303.2887• Fax 717.303.0297 • E-mail stephanie@prvca.org
NAME OF MANUFACTURER: ________________________________________________________________________
MANUFACTURER’S SHOW CONTACT:
_______________________________________________________________
SHOW CONTACT E-MAIL ADDRESS: __________________________________________________________________
UPS SHIPPING ADDRESS:
________________________________________________________________________
CITY/STATE/ZIP: _________________________________________________________________________________
PHONE #: ________________________
CELL #: ________________________ FAX #:
_____________________
PRODUCT LINE: _________________________________________________________________________________
TYPES OF RVS ON DISPLAY IN THIS BLOCK: [ ] CLASS A
[ ] CLASS B
[ ] TRAVEL TRAILER [ ] TOY HAULER
[ ] CONVERSION VAN [ ] FOLD DOWN
[ ] TOW VEHICLE
[ ] PARK TRAILERS
OTHER _________________(SPECIFY)
[ ] CLASS C
[ ] 5TH WHEEL
[ ] TRUCK CAMPER
CERTIFICATE OF INSURANCE: (refer to Pg. 3)
[ ] Enclosed find our Certificate(s) of Insurance reflecting General Liability requirements, Automobile Liability and Workers Compensation.
[ ] Our Certificate(s) of Insurance will arrive by separate cover.
PA SALES TAX DECLARATION: (Check and/or Complete Items That Apply)
[ ] We do not sell taxable goods. We will display a product or service.
[ ] We sell taxable goods. Our PA Sales & Use Tax Registration Number is: ____________________________________
[ ] We sell taxable goods. We do not have a PA Sales Tax Registration Number and request an application.
MEMBERSHIP STATUS: (Check Items that Apply)
[ ] Current PRVCA Member.
[ ] Nonmember requesting membership. Enclosed are first year dues and application (Pg. 6).
[ ] We are a nonmember of PRVCA and elect to pay rates 150% times the member rates.
To complete form
electronically, see
attached Deposit
Form
BLOCK LOCATION SELECTION:
All RV exhibit space is sold by the block outside. Space is requested by the number of square feet required to display your product including
aisles. Exhibitors must exhibit within their display space. Steps and awnings may not extend outside of contracted show space boundaries
with the exception of Park Trailer Village. Park Trailer Village is exempt from this rule, as it is designed and sold in individual 12’x40’ or
14’x42’ blocks or larger to accommodate side porches or special landscaping. Describe any special requirements here:
_____________________________________________________________________________________________.
DEPOSIT FORMULA: (Complete)
[ ] Enclosed is our 100% non refundable show deposit based on the formula below:
Square Feet of Space Selected ___________X $2.40 per Sq. Ft. X 100% = ____________ deposit due.
[ ] We are a Park Trailer Manufacturer – enclosed is our 100% show deposit based on the formula below:
Number of Units to display ____x 480 Sq. Ft. (12’x40) x $2.40 per Sq. Ft. x 100% = _________________deposit due or
Number of CSA Units to display ____x 588 Sq. ft. (14’x42’) x $2.40 per Sq. Ft. x 100%=______________deposit due.
METHOD OF PAYMENT: (Check and / or Complete All Items that Apply)
[ ] Check (payable to PRVCA) [ ] Master Card
[ ] Visa
[ ] Discover
COMPLETION REQUIRED FOR ALL CREDIT CARD PAYMENTS:
Card # ___________________________________________________ Exp. Date ________________________
Card Holder Name
___________________________________________________________________________
Signature Panel Code # (last 3 digits on back of card)
_________
Billing Address Zip Code _____________________
All Credit Card Payments – Signature Required Here
___________________________________________________
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BOOTH VENDOR SHOW DEPOSIT FORM
COMPLETE FORM AND RETURN WITH DEPOSIT .
TO: PRVCA •4000 Trindle Road • Camp Hill, PA 17011 • Phone 888.303.2887• Fax 717.303.0297 • E-mail stephanie@prvca.org
COMPANY NAME: _________________________________________________________________________________
SHOW CONTACT: __________________________________________________________________________________
SHOW CONTACT’S EMAIL ADDRESS: __________________________________________________________________
UPS SHIPPING ADDRESS: ___________________________________________________________________________
CITY/STATE/ZIP: __________________________________________________________________________________
PHONE #: _______________________ CELL #: ______________________FAX #: ___________________________
PRODUCT LINE: __________________________________________MAXIMUM HEIGHT: [ ] 8ft.
[ ] 10ft.
[ ] Above 10ft.
CERTIFICATE OF INSURANCE: (refer to Pg. 3)
[ ] Enclosed find our Certificate(s) of Insurance reflecting General Liability requirements, Automobile Liability & Workers Comp.
[ ] Our Certificate(s) of Insurance will arrive by separate cover.
PA SALES TAX DECLARATION: (Check and/or Complete Items That Apply)
[ ] We sell taxable goods. Our PA Sales & Use Tax Registration Number is: _____________________________________________
[ ] We sell taxable goods. We do not have a PA Sales Tax Registration Number and request an application.
[ ] We do not sell taxable goods. We will display a product or service.
MEMBERSHIP STATUS: (Check Items that Apply)
[ ] Current PRVCA Member.
[ ] Nonmember requesting membership. Enclosed are first year dues and application (Pg. 6)
[ ] We are a nonmember of PRVCA and elect to pay rates 150% times the member rates.
To complete the form
electronically, see
attached Deposit
Form.
PERIOD OF EXHIBITION:
[ ] Industry & Public Days: Monday, September 10 through Sunday, September 16, 2012
[ ] Industry Days Only: Sept. 10 and Sept. 11, 2012
[ ] Public Days Only: Sept. 12 through September 16, 2012
LOCATION PREFERENCE: 10’x10’ booths no longer available inside
[ ] An outside space is preferred.
[ ] An inside space is preferred.
[ ] Lower Level (rink)
Available only for Industry Days
Sold out for Public Days
SPACE SIZE AND COST:
Space includes side curtain and backdrop only (electric &carpet are sold separately).
Member Rates 10’x10’ booths available outside only
[ ] 10’ x 8’ = $460
[ ] 50’ x 8’ = $2,300
[ ] 20’ x 8’ = $920
[ ] Concourse Level (10‘x10’ booths not
available on this level)
Nonmember Rates
[ ] 10’ x 8’ = $690
[ ] 50’ x 8’ = $3,450
[ ] 30’ x 8’ = $1,380
[ ] 10’ x 10’ =$575
[ ] 20’ x 8’ = $1,380
[ ] 10’ x 10’ = $862
[ ] 40’ x 8’ = $1,840
[ ] 20’ x 10’ = $1,150
[ ] 30’ x 8’ = $2,070
[ ] 20’ x 10’ = $1,725
[ ] Other _____________
[ ] 40’ x 8’ = $2,760
[ ] Other _____________
DEPOSIT FORMULA: (Complete)
[ ] Enclosed is our 100% non refundable show deposit based on the formula below:
Cost of booths selected _________X 100% = ____________ deposit due.
METHOD OF PAYMENT: (Check and / or Complete All Items that Apply)
[ ] Check (payable to PRVCA)
[ ] Master Card [ ] Visa
[ ] Discover
COMPLETION REQUIRED FOR ALL CREDIT CARD PAYMENTS:
Card # ______________________________________________________________ Exp. Date ______________________
Card Holder Name____________________________________________________________________________________
Signature Panel Code # (last 3 digits on back of card)
__________ Billing Address Zip Code ______________________________
All Credit Card Payments – Signature Required Here ____________________________________________________________
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