Sustainable Action Fund Grant Program
SMALL PROJECTS - APPLICATION
For applicants requesting $500-$5,000. Application instructions can be found in the Small Grant Application
Toolkit located on our website wwu.edu/sustain/programs/saf/apply/ Submit applications by delivering a hard
copy AND emailing a scanned version (including signatures) to the SAF Grant Program Coordinator Nate White
at Viking Commons Room 24. Email: Nate.White@wwu.edu. Fall Quarter Round 1 applications are due
October 26th and Fall Quarter Round 2 applications are due November 25th.
1. PROJECT TITLE: Bringing Dr. Vandana Shiva to Western
2. PROJECT TAGLINE (description of project in one sentence): Let Western spend a day with ecofeminist and
environmental activist, Dr. Vandana Shiva
3. TEAM INFORMATION
Project Advisor Information (Faculty or Staff) Student proposals must include a staff or faculty advisor. The role
of the advisor is to provide assistance and guidance to the proposal submitter during the development,
implementation and post-implementation stages of the proposal process.
Project Lead: There must be at least one team leader assigned to the project.
Name
Department/School
Position
Students also provide
major/minor
Faculty/staff/ student.
Students provide expected
quarter/year of graduation
Phone
Number
Email
W#
Project Advisor:
Lisa Rosenburg
Assistant Director of Staff
Viking Union
Student Activities
360-6506123
Lisa.Rosenb W00006040
erg@wwu.
edu
Project Lead:
Anna Kemper
ESP director,
Huxley College,
WWU
Student, 2018
503-8301048
as.esp@w
wu.edu
W01171791
Elle McKitrick
Environmental
Center
Coordinator,Huxley
College, WWU
Student, 2016
as.earth@
wwu.edu
W01040243
PROPOSAL ONLY VALID DURING 2015-2016 ACADEMIC YEAR
1
Page
* Teams may have two to four people.
4. PROJECT DETAILS
a.
Describe your proposed project.
The proposed project is a speaker event with Dr. Vandana Shiva as the spokesperson, occurring
Thursday, February 25, 2016, open to all Western students, faculty, staff and community members.
Dr.
Vandana Shiva is an Indian scholar, environmental activist and anti-globalization author. Shiva, currently based
in Delhi, has authored more than 20 books and appeared in a variety of documentaries and films. The event
will be day-long, with the large speaker presentation happening in the evening in the WWU Performing Art
Center Mainstage (capacity of 1,450, reservation has been confirmed and paid for) where Dr. Shiva will give a
presentation on industrial agriculture’s impact on climate change, as well as student activism and
environmental engagement. The lecture will focus on how fossil fuel based industrial agriculture is responsible
for 40 % greenhouse gas emissions causing climate chaos, and is also vulnerable to climate change. Dr. Shiva
will arrive the morning of the 25th and will be putting on a small workshop focusing on women in agriculture,
led by Dr. Shiva. This workshop will feature Dr. Shiva’s voice as she empowers local student and community
farmers when working in an industry that is constantly being shifted by the government and climate change.
This will be hosted by the Social Resource Outreach Center, the Outback Farm, and the AS Environmental
Center. This small workshop will be in addition to and will precede the large speaker presentation during the
eventing at 6:00 PM. Dr. Shiva will leave Bellingham the morning of the 26th. Her agency, Evil Twin Booking,
also recommended she could be available for a small breakfast the morning of the 26th. The large speaker
event will be free to students while community members will pay $6 to see Dr. Shiva speak in the PAC,
ensuring that this event will focus on student participation first.
Dr. Shiva’s speaker fee is $12,500. This event will be co-sponsored by a variety of AS programs,
including the AS Environmental and Sustainability Programs but will need larger funds from the Sustainable
Action Fund and the AS Large Event Fund. We are requesting $5,000 from the Sustainable Action Fund as it will
be an excellent use of funds, and relates directly to the SAF mission statement. Dr. Shiva’s agency is also
requesting a flat travel fee of $1,000 which will be covered by the ESP budget.
These fees are set by Dr. Vandana Shiva’s booking agency, Evil Twin Booking. The speaker fee of
$12,500 is a standard fee set for colleges. The travel fee is the cost of travel and hotel expenses, split between
all sponsors along Dr. Shiva’s tour, for a flat travel fee of $1,000.
b.
What are the goals and desired outcomes of your project?
The goal of this project is to educate the student body on industrial agriculture and how it relates to
Bellingham on a global scale, sustainability wise. This will be measured quite accurately by the number of
people who attend the large-scale speaking event at the Performing Arts Center mainstage. The outcome of
this project is to have a more educated, united and globally aware student body.
c.
Does your project tie into any broader campus sustainability goals or initiatives? If yes, please describe
how.
As found on the Office of Sustainability Website, “Western Washington University strives to be a
national leader in campus sustainability.” This event will aim to inspire and empower students with Dr. Shiva’s
PROPOSAL ONLY VALID DURING 2015-2016 ACADEMIC YEAR
2
Page
message, expanding their worldview and hopefully having them expand their horizons through the message
presented. Dr. Shiva’s message is powerful and will inspire students to see that sustainability is much bigger
than themselves, and Bellingham: it is global, and impacts every one of us. This presentation, shown to a large
population of the student body, will give students the opportunity to learn more about sustainability locally
and globally, and will educate them on the next steps.
The event is an innovative, student driven project, headed by the student employees of the
Environmental Center. The event will both provide not only a learning opportunity for every Western student
with a free, large speaker event, but will promote green practices through the nature of the presentation. The
event will empower and enlighten students to reduce their own environmental impact and will enrich students
by looking at sustainability on a global scale, creating aware and motivated students.
d. Provide a chronological timeline listing the steps and tasks it will take to implement this project. Insert
additional rows as necessary.
Step/Task
Completed by who
Estimated Completion Date
Reservation of Performing Arts Center Mainstage
(capacity 1,450) for February 25, 2016 (speaking
event date)
Anna Kemper
October 12, 2015
Reserve banner space for week of 2/15/162/19/16
Anna Kemper
October 28, 2015
Sustainable Action Fund grant approval
Anna Kemper
November 15, 2015
AS Large Event Fund grant approval
Elle Mckitrick
November 15, 2015
Diversity Fund grant approval
Elle Mckitrick
November 15, 2015
Contract sent to Dr. Vandana Shiva’s booking
agent, Liz Cole, from Evil Twin Booking Agency,
and approval of contract
Anna Kemper
November 15, 2015
Publicity Center requests, events created on social Elle Mckitrick, Anna
media, reach out to Western & local press and
Kemper
radio
PROPOSAL ONLY VALID DURING 2015-2016 ACADEMIC YEAR
3
December 4, 2015
Page
Confirmed co-sponsorship from AS Programs and
other Western Programs or Departments
(Currently confirmed as of 10/19: Social Issues
Resource Center, Ethnic Student Center, Huxley
College AS Special Productions) (Pending as of
10/19: Women’s Center, Fairhaven College)
Elle Mckitrick, Anna
Kemper
Schedule of speaking event confirmed, volunteers
for event confirmed
Elle Mckitrick, Anna
Kemper
December 12, 2015
February 1, 2016
Expenditure Request for Friday brunch cost
submitted
Anna Kemper
February 10, 2015
Day of Dr. Shiva speaking event
Elle Mckitrick, Anna
Kemper
February 25, 2016
e. How will the success of the project be measured? Describe the quantitative and/or qualitative
sustainability metrics you will use to measure the success of your project.
This event will be measured by the number of people who attend the large speaking event in the PAC.
Since the PAC requires tickets to be purchased for the event, regardless if the tickets are free or not, we
will have an accurate count. We will also be conducting a survey that will be posted on the event’s
Facebook page after the event to see what the reaction to the event is. Finally, the ESP keeps record of
events by requiring pre- and post- event logs through OrgSync which project stakeholders will be asked to
fill out before and after the event to see how those involved in the event felt the event went.
f. Describe your project’s education, publicity and outreach plan here. Then complete the table below
outlining the proposed results of your education, publicity and outreach efforts. Insert additional rows as
necessary.
Education, outreach,
publicity effort
Who will make this
happen?
How will this effort be
implemented?
PROPOSAL ONLY VALID DURING 2015-2016 ACADEMIC YEAR
4
Who is the
intended
audience?
Frequency of
implementation.
One-time/daily/weekly?
Page
Facebook event,
twitter post
Elle Mckitrick
Flyers passed out in
Red Square
Posted once
(Twitter may be
more frequent
reminders)
Through AS
Environmental Center
Facebook page, ESP
twitter page; other
group’s social media:
SAF, Huxley,
Fairhaven, OS, CBE
Any Western
student, staff or
faculty, as well as
community
members, with a
Facebook page or
twitter account
Environmental
center interns, ESP
staff, led by Anna
Kemper
These volunteers will
hand out flyers in Red
Square during busy
hours
Western students
Week leading to
event
Email blast to ESP
email list
Anna Kemper
Email newsletter sent
out weekly will focus
on this event
ESP email list
(mostly Western
students)
Once
Posters with event
information
Elle Mckitrick,
Anna Kemper
Publicity request sent Western students,
to AS Publicity Center faculty, staff
who will work with ESP
staff, then post
posters two weeks
before event
Posted once,
posters stay up for
two weeks around
campus
Email blast to SAF,
OS, Huxley,
Fairhaven Listservs
Anna Kemper to:
Ryan Peterson,
Victoria Monreal,
Kathy Patrick,
Fairhaven Bulletin
Coordinator
Information will be
sent to listserv
contact, they will
publish to their
contacts
Mostly Western
students, faculty,
staff
Once each
Dr Shiva will do
interviews with
press/radio prior to
event if need be, Anna
and Elle will contact
press 6 weeks in
advance
Western students,
staffy faculty, and
Bellingham
community
members
Once each
Press: AS Review,
Western Front,
KUGS, Bellingham
Herald
Anna Kemper, Elle
Mckitrick
PROPOSAL ONLY VALID DURING 2015-2016 ACADEMIC YEAR
5
Page
Class Raps
Anna Kemper, Elle
Mckitrick, ESP
interns
Volunteers will
Western students,
promote the event the faculty
week leading up to the
event through class
shout-outs
As many as
possible
5. PROJECT STAKEHOLDERS
a. How will your project involve students? How many students, or what percentage of the student body,
will be affected by the project?
These events, including a workshop, a brunch and a large speaking event in the Performing Arts Center will
be open to all students, who will all have the opportunity to interact with a noted international figure whose
work focuses on a variety of issues including economic, social and environmental. Through a small brunch, a
workshop, and a large-scale speaking event students will have a variety of ways to connect with her and hear
her story. Due to the nature of the events and the variety of events, students will have increased opportunities
to benefit from her visit and learn the message she would like to spread.
b. If your project involves or requires permission from other organizations, departments, individuals, or
stakeholders, list them below. Each stakeholder must provide a signature of approval for this project. Insert
additional rows as necessary.
Name
Department or School
and Position
Involvement in Project
Lisa Rosenberg
Assistant Director of
Viking Union Student
Activities
Project Advisor
Fred Ramage
Operations Manager
for the CFPA
Performance Facilities
Stakeholder: Fred is a
contact for the PAC in
regards to booking, etc
as the Operations
Manager for the CFPA
Performance Facilities
Stakeholder signature of
approval
** If your project team is proposing a temporary or permanent facility or property modification, then a Project
Owner Form must be submitted with the application. Form can be found on SAF website:
wwu.edu/sustain/programs/saf/apply
6. BUDGET
PROPOSAL ONLY VALID DURING 2015-2016 ACADEMIC YEAR
6
Page
a. Provide an itemized list of the budget items required for this project. Include Equipment and
Construction Costs, Education Publicity and Outreach Costs, Personnel and Labor Costs, and any other
costs. Insert additional rows as necessary.
Speaker fee
$5,000 Sustainable
Action Fund
$5,000 - this fee
is a lump sum
payment to pay
a portion of Dr.
Shiva’s $12,500
college speaking
fee. The rest of
the funding can
be found in 6c.
TOTAL REQUEST $5,000
b.
If the project is implemented, will there be any ongoing replacement, operational, maintenance or
renewal costs? If yes, has a source of funds been identified to cover those costs? No.
c.
Matching Funds. List pending, approved, and denied applications for funding from other sources. List
amounts requested from those sources. (below)
Item
Cost per Item
Speaker fee
Travel fee
PAC ticket cost
PROPOSAL ONLY VALID DURING 2015-2016 ACADEMIC YEAR
7
Total Request
$7,500 AS Large Event
Fund ($6,000);
Diversity fund
($1,500) - These
fees are lump sum
to cover the rest
of the speaker fee
cost that the SAF
will not cover.
$1,000.00 AS Environmental
Center
>$750.00
AS Productions:
Special Events
Page
Friday brunch cost
$200.00 AS Program
(pending)
Workshop
$200.00 AS Program (Social
Issues Resource
Center, pending)
Promotion/publicity
PAC Mainstage cost
$150.00 AS Productions:
Special Events
$350.00 AS Environmental
Center
TOTAL REQUEST $10,150
PROPOSAL ONLY VALID DURING 2015-2016 ACADEMIC YEAR
8
Page
Sustainable Action Fund Grant Program
SMALL GRANTS - APPLICATION
PROPOSAL REVIEW
Once your project proposal is complete, you must print and receive hand-written signatures from the
individuals listed below. After signatures are received, applications can be delivered as a hard copy to the SAF
Grant Program Coordinator, Nate White at Viking Commons Room 24 or by scanning the application and
emailing it to Nate.White@wwu.edu
PROJECT TITLE:
7. Please set an appointment with the Sustainable Action Fund Grant Program Coordinator to review your
draft proposal before submitting your application. This appointment should take place at least a week before
the proposal due date.
Sustainable Action Fund Grant Program Coordinator, Nate White
Viking Commons, Room 24
Available by appointment
Email: Nate.White@wwu.edu
Phone: (360)650-4501
Signature: _________________________________________________________
Date: ___________
This signature does NOT indicate that you have received funding, but it does confirm that the proposal has
been reviewed and is approved for funding review by the Sustainable Action Fund Committee.
Comments:
8. After meeting with the Sustainable Action Fund Grant Program Coordinator, please set an appointment
with the Campus Sustainability Manager who will review and sign your proposal application.
PROPOSAL ONLY VALID DURING 2015-2016 ACADEMIC YEAR
9
Page
Campus Sustainability Manager, Seth Vidaña
Viking Commons, Room 25
Phone: (360)650-2491
Signature: _________________________________________________________
Date: ___________
This signature does NOT indicate that you have received funding, but it does confirm that the proposal is
approved for funding review by the Sustainable Action Fund Committee.
Comments:
PROPOSAL ONLY VALID DURING 2015-2016 ACADEMIC YEAR
10
Page