User Manual 3.0
Web Based VC
USER MANUAL
Web Based Videoconferencing
(Version 3.6)
—
National Informatics Centre
— VC Division, New Delhi
Department of Electronics & Information Technology
Ministry of Communications & Information Technology
Prepared By : Priyanka Amarya, VC Div.
Reviewed By : Dayanand Saha, VC Div.
Approved By : VTV Ramana, VC Div.
NIC-VC
Version 3.0
Release Date
Dec , 2015
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User Manual 3.0
Web Based VC
Amendment Logs
NIC-VC
Version
No.
Release
Date
Brief
Description
Change No.
Section
Changed
1.0
May, 2014
First release
-
-
2.0
June 2015
Second
Release
-
-
3.0
January
2016
Third
Release
-
-
Version 3.0
Release Date
Dec , 2015
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Who can use WebVC services
Category
Who Can Apply
NIC Official
NIC employees only
NKN
Educational institutions under NKN.
Block
Block level officials of various states.
Virtual Classes
E-Learning with over Digital Network for Education
and Research institutions.
Judiciary
Courts & Jail Users.
Financial Services Financial Institutions like Banks, DRT’s, Insurance
etc.
NIC-VC
Other
Users belonging to other govt. organizations,
ministries , state govt. etc.
NOFN
Gram Panchayats & Users under NOFN.
Version 3.0
Release Date
Dec , 2015
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Recommendation for OS
VidyoDesktop
Compatible Platforms
Windows
3.6(27)
NIC-VC
Mac OS X
Linux
Windows XP 32 bit
Mac OS X 10.6.8
Ubuntu 12.04, 13.10,14.04
Windows 7 32-bit and 64-bit
Mac OS X 10.7.5
Redhat Linux 6.5, 7.0
Windows 8 32-bit and 64 -bit
Mac OS X 10.8.5
OpenSUSE 12.3, 13.1
Windows 8.1 32-bit and 64-bit
Mac OS X 10.9.3,
10.9.4, 10.9.5
Fedora 19, 20
Windows 10 32-bit and 64-bit
Mac OS X 10.10,
10.10.2, 10.10.3,
10.10.4, 10.10.5
Debian 7
Mac OS X 10.11
Scientific Linux 6.4, 6.5
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Release Date
Dec , 2015
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— Recommended Hardware Configuration
Ø A PC/ Laptop (preferably with i5 processor or better processor and 4 GB RAM)
Or Apple iMAC system
Ø A HD Web camera (if any laptop has built-in camera can also be used).
Ø Suggested models are: C930e, c910, B910, 920 or any other equivalents
Ø USB based Microphone cum Speaker with Built-in Echo Cancellers.
(Suggested models are Jabra Speak 410, Jabra Speak 510, Plantronics
Calisto 620 etc.)
— Recommended Network
Ø NICNET / NKN Connectivity
Ø Internet connectivity of minimum 2 Mbps upload and 2 Mbps Download.
Ø Higher bandwidth ( 2 Mbps upload and 4 Mbps or more download) will give better
quality and while in Multipoint conference and more number of sites can be displayed on
the screen.
Ø Broadband / 3G / 4G connectivity can also be used (Not recommended, as no guarantee
of bandwidth while on move and also speed depends on the location)
NIC-VC
Version 3.0
Release Date
Dec , 2015
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User Manual 3.0
Web Based VC
Logging in the Portal
— Accounts for different users are created in different portals based on the
category to which they belong.
User Category
Portal
NIC Official
http://intranicvc.nic.in
NKN
http://nknvc.nic.in
Block
http://webvc.nic.in
Virtual Classrooms
http://eclassvc.nic.in
Judiciary
http://ecourtvc.nic.in
Financial Services
http://dfsvc.nic.in
Other
http://webvc.nic.in
NOFN
http://nofnvc.nic.in
Open the portal where your account is created in web browser.
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Release Date
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— Enter URL of portal in the web browser to download Vidyo Application in your PC
For first time users , click on Download Vidyo
Desktop & Run file (else proceed to next slide)
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Version 3.0
Release Date
Dec , 2015
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Enter Vidyo portal URL, user name,
& Password. which you receive on
your mail, after the ID Creation of
Your User Id creation request.
After login, following window will appear.
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Release Date
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Right click on vidyo icon in taskbar and select Contacts. This will open contact list where
you can search and call users.
— To avoid logging in the portal every time you switch on your system,
— Select Configuration. Click on Options & select the following option.
NIC-VC
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Release Date
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Now, Click on Options.
If you want your site to be connected automatically as soon as
user calls you, select Auto Answer Enabled.
To see participants name on the screen while in a conference,
select Show Participants Names and click on Apply.
NIC-VC
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Release Date
Dec , 2015
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Testing of Audio-Video Devices
Video Test : As shown above, select your Display name. Then, click on Join Room.
You will get Self Video.
Speaker Test : To check speaker device, play any audio file in your system.
MIC test : In any point to point call, microphone level can be checked by speaking and
observing variation in volume level by clicking microphone icon.
NIC-VC
Version 3.0
Release Date
Dec , 2015
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Procedure to Change Password
Right Click on Vidyo icon in
taskbar. Click on Manage
Account. This opens portal in
web browser.
— Go to Settings and select Manage Account
— Click on Change Password. Enter new password & save.
NOTE : intranicvc users cannot change their password using above method as their
account is integrated with NIC LDAP.
NIC-VC
Version 3.0
Release Date
Dec , 2015
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Forgot Password ??
If you forgot the password, You can
reset your password by clicking on Forgot
your password as shown on right. It will
open vidyo in browser.
— Again click on Forgot your password and enter
your email address registered on portal.
— Click on Ok. A mail is sent to your email with
reset link.
— Click on the link. Your new password will be
sent to you by mail.
— Change the password as desired
NOTE : intranicvc users cannot reset their password using above method as their account
is integrated with NIC LDAP.
NIC-VC
Version 3.0
Release Date
Dec , 2015
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User Manual 3.0
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Searching Users
Status Icons
Search your desired far site by typing name in search field.
e.g. type help and list of all helpdesk will appear.
NIC-VC
Version 3.0
Release Date
Dec , 2015
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Conference Configuration
— Right click on vidyo icon in taskbar. Select Contacts.
— Now, Click on your Display name & select Room Settings.
NIC-VC
Version 3.0
Release Date
Dec , 2015
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Room Settings
1. Room PIN - You can set desired security PIN &
share this with guest participants of the conference.
2. COPY – Clicking on it copies Room Link which can be
send to guest participants by mail.
3.
- Creates New Room link.
4.
- Removes existing Room link.
—
Options 5,6,7 & 8 have same functionality as 1,2,3 &
4 but for Webcasting feature(for users with
webcasting facility)
—
9. Moderator PIN – You can set Moderator Pin here.
By sharing this PIN with any other user on the portal,
you can allow him/her to control your personal
meeting room.
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Release Date
Dec , 2015
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Making Point to Point Call
Web Based VC
— Search the user. Click on it.
— If you want to join conference in muted state, click on camera, microphone
or speaker icon to mute your video, microphone or speaker respectively
(Here, camera & speaker are on and microphone is muted.
— Click on Connect with User Directly.
To share your screen as soon as you join the VC, select Share screen upon Connection. This
will share your Display (but mutes your audio-video). To enable your video, click on camera
icon as shown below.)
Similarly, unmute for microphone & speaker.
NIC-VC
Version 3.0
Release Date
Dec , 2015
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When connected in a call, you will see a list of icons on bottom of screen as shown below.
—
1.Show Participants –
Ø
Ø
Ø
Ø
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—
—
—
—
—
—
—
—
—
—
—
NIC-VC
Shows list of participants connected.
Chat with a specific conference participant.
Invite Participants to conference(via contact list or email)
Launch Control Meeting Page .
2. Show Group Chat – Start group chat with all participants.
3. Change layout (Only functions with 8 participants)
4. Full Screen Mode
5. Start Sharing – To Share Presentations
6. Toggle among shared application windows
7. Change Self-View (the ability to see yourself)
8. Privacy (Turns camera off and on)
9. Microphone volume-up/down and muted
10. Speaker volume-up/down and muted
11. Settings
12. Toggle Conference Duration & Clock
13. End Call
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Release Date
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Presentation During Videoconferencing
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—
—
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NIC-VC
Open desired document/application to be presented in full screen mode.
Now, Click on 5th Icon of the bottom bar and select the desire file
If you want to share your computer screen, select Display in Sharing option
To Stop Presentation, select last option of the menu as shown below.
Version 3.0
Release Date
Dec , 2015
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Web Based VC
Making Multipoint Calls
Joining a Conference in Own Room
Click on your room and Connect to your Room.
Or
Right Click on Vidyo icon in taskbar.
Click on Start My Meeting.
You will be connected directly in your room.
NIC-VC
Version 3.0
Release Date
Dec , 2015
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Controlling the Meeting
Join your room.
Now Click on Show
Participants.
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Release Date
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•
Click on Launch Control Meeting Panel
•
It will open in another window.
•
Now Click on Add Participants
d. Search name of user and click on Invite.
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Release Date
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Web Based VC
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Web Based VC
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Release Date
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— Joining Other User's Room
— Search the User. Click on the name of user. Now click on user’s Room.
NIC-VC
Version 3.0
Release Date
Dec , 2015
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— Inviting Guest Users
— Click on Invite by Email icon.
Invite link opens in outlook
as shown above.
Send mail to guest users.
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Release Date
Dec , 2015
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— Using the Configuration and Status Screen
NIC-VC
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Release Date
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— Using the Configuration and Status Screen
NIC-VC
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Release Date
Dec , 2015
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Web Based VC
Webcams
Logitech HD Webcam C930e
Logitech CC3000e
NIC-VC
Version 3.0
PTZ Camera _Logitech )
Logitech BCC 950
Logitech Quick Cam pro
Release Date
Dec , 2015
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Web Based VC
Speakerphones with Echo cancellation
Jabra 510
Head Phone
Clear One Chat 50
Plantronics 620
NIC-VC
Version 3.0
Release Date
Dec , 2015
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Web Based VC
Contact Us
— Web VC Helpdesk
— Phone : 011-24305767/24305791
— Video Support : Help Desk 1, Help Desk 2 ,Help desk 1
— Mail : webvc@lsmgr.nic.in
NIC-VC
Version 3.0
Release Date
Dec , 2015
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