LOGO

Project no.: FP6-2004-27020

Project acronym: Access-eGov

Project title: Access to e-Government Services Employing Semantic Technologies

Instrument: STREP

Thematic Priority: SO 2.4.13 Strengthening the integration of the ICT research effort in an enlarged Europe

Periodic Activity Report No. 2

Period covered: from January 1, 2006 to December 31, 2006

Date of preparation: January 16, 2007

Start date of project: January 1, 2006

Project coordinator name: Tomas Sabol

Duration: 36 months

Project coordinator organisation name: Technical University of Kosice

Revision: Draft Final

Content

Management Activity Report #2


1 PROJECT OBJECTIVES AND MAJOR ACHIEVEMENTS DURING THE REPORTING

PERIOD ................................................................................................................................................................. 8

2 WORKPACKAGE PROGRESS OF THE PERIOD ............................................................................. 12

3 CONSORTIUM MANAGEMENT .......................................................................................................... 20

4 OTHER ISSUES ........................................................................................................................................ 23

ANNEX – PLAN FOR USING AND DISSEMINATING THE KNOWLEDGE ......................................... 24

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Publishable executive summary (not needed for the last reporting period)

Normally not more than four pages and of suitable quality to enable direct publication by the

Commission. It should include a summary description of project objectives, contractors involved, co-ordinator contact details, work performed, results achieved so far and expected end results, intentions for use and impact. It should contain the main elements of the publishable results of the plan for using and disseminating the knowledge. Include if available diagrams or photos illustrating the work of the project, a project logo and a reference to the project public website.

FP6-2004-27020

“Access to e-Government Services Employing Semantic Technologies

(Access-eGov)” is funded by the European Commission within the Information Society

Technologies (IST). Access-eGov project addresses the strategic objective SO 2.4.13

Strengthening the integration of the ICT research effort in an enlarged Europe. The total budget of the project is €2,3 million with the contribution of the EC of €1,98 million. The project has an expected duration of 36 months, starting at the 1st of January 2006 and ending at the 31 st

of December 2008.

Project objectives : Access-eGov aims at increasing the accessibility of public administration services for citizens and business users by supporting the interoperability among existing electronic as well as “traditional” government services. For citizens and business users,

Access-eGov will provide two basic categories of services.

Firstly, Access-eGov will identify (depending on the needs and context situation, i.e. location, etc. of the user) existing traditional (i.e. face-to-face) and/or electronic government services (if available) relevant to the given life event (of the given citizen) or to the business episode (in case of businesses).

Secondly, once the relevant services have been identified, Access-eGov will generate a

“scenario” consisting of elementary government services. In most cases these scenarios will be probably of a “hybrid” nature – i.e. a combination of atomic traditional and e-services - which will lead to a requested outcome (e.g. to get a building permit, register a new company, etc.). Access-eGov will also provide a virtual personal assistant, who will guide the user through the scenario (reminding the user of deadlines, providing support information, initiating e-services, etc.).

For service providers (i.e. public administration (PA) institutions) on all levels, AccesseGov will enable easy introduction of a (new) e-service into the world of e-government interoperability.

Special attention is paid to the e-Inclusion criteria, to guarantee that Access-eGov will be accessible also to disadvantaged groups of users, for which the system can be considerably beneficial. In this respect, the partner e-ISOTIS will bring in their (web) accessibility expertise.

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Access-eGov project consortium :



CR

CR

CR

CR

CR

CR

CR

CR

CR

Partic.

Role*

CO

CR

Participant name

Technical University of Kosice - Coordinator

University of Regensburg

German University in Cairo

Intersoft, a.s.

EMAX S.A.

Kosice Self-Governing Region

Cities on Internet Association e-ISOTIS

Municipality of Michalovce

City Hall of Gliwice

State Government of Schleswig-Holstein

COI

ISO

MI

GLI

SHG

Participant short name

TUK

UR

GUC

IS

EMA

KSR

Country

Slovakia

Germany

Egypt

Slovakia

Poland

Slovakia

Poland

Greece

Slovakia

Poland

Germany

Technical approach: Access-eGov system builds on principles of peer-to-peer and service oriented architecture, addressing the semantic issues through ontology-guided mark-up of local e-government service interfaces. Component-based security infrastructure will provide a complete portfolio of necessary security services (authentication, authorisation, attribute management, access control, data protection) that are accessible through web service interfaces. All the Access-eGov components will be delivered as an open source solution.

Once PA services are registered in the Access-eGov system, they may be localised, contracted and invoked (in case of e-services) automatically through agents and other IT components. For service users (citizens and businesses) Access-eGov will increase accessibility and connectivity of the existing e-services across organisational and regional borders, provide information necessary for the use of traditional PA services and thus facilitate “integration” of traditional and e-services into “hybrid scenarios”. In addition to that, a virtual personal assistant will guide them through this scenario.

“Pre-Access-eGov world” “Post-Access-eGov world”

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Work performed, results achieved so far :



The project started in January 2006, work performed and results achieved after 12 months of running the project are as follows:



Project initiated, project management and communication infrastructure set up;



Project quality assurance procedure defined (deliverable D1.3 Project Quality Plan completed);



State-of-the-art analysis carried out (deliverable D2.1 State-of-the-Art Report);



Analysis of the user requirements has been completed, the requirements have been classified and a preliminary evaluation strategy for pilot and field test has been outlined

(D2.2 User Requirement Analysis and Development/test Recommendations produced);



An overall design of the Access-eGov platform including analysis of major software risks has been carried out (D3.1 Access-eGov platform architecture)



Description of individual software modules and components (function they perform within the overall architecture, components needed to implement the module, relations between those components, their communication, etc), the Access-eGov architecture will consist of, was provided in the deliverable D3.2 Access-eGov Components Functional

Descriptions. Design of basic platform components (Mark-up and Personal Assistant) within WP4 and WP5, has started subsequently.



Guidelines for the creation of semantic mark-up and semantic annotation of e-government services were produced (D7.2 Guidelines for semantic mark-up of e-government resources). The guidelines describe the process of semantic annotation creation and markup for electronic and non-electronic services using the Access-eGov Annotation

Component , including necessary steps for the preparation of service-related Web-content

(in the case of non-electronic services).



Pilot project specification has been outlined, an evaluation strategy of the pilots is being designed.



Dissemination and exploitation strategy have been outlined and dissemination activities started: o Project website available in six languages (i.e. all partner countries languages) was set up and is continuously updated; o Project leaflet and poster have been designed and made available to the partners

(the leaflet and poster can be easily localised by the partners); o Press releases are regularly released every six months; o The overall marketing plan was documented in the deliverable D9.3 Plan for

Using and Disseminating Knowledge (initial version produced in Month 9); o The market analysis and exploitation possibilities of the Access-eGov platform and services have been detailed in D9.1: Market Analysis and Exploitation Plan.

Expected end outcomes of the project:

1) A reference Access-eGov architecture;

2) Access-eGov components (components for Management of e-government service markup and for Personal assistant platform) integrated into a platform;

3) Security distributed infrastructure;

4) Resource ontologies for government services;

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5) Methodological guidelines;

6) Pilot applications;

7) Lessons learned from running the pilot projects and field tests in Slovakia, Poland,

Germany, and Egypt.

Intentions for use : Within the project the following pilot and field tests are planned:



The Slovak pilot is specified and implemented by the Kosice Self-Government Region and Municipality of Michalovce City. This pilot will be focussed on the land-use planning and processing a request for a building permit. The pilot aims at making this rather complicated process more transparent, efficient and easier to understand, hence saving time (and thus also money) for citizens and businesses.



The Polish pilot will be implemented in the Silesia Region in cooperation between the

Cities on Internet and City Hall of Gliwice. This pilot will focus on the registration processes of a company.



The State Government of Schleswig-Holstein in Germany will implement an upgrade and field test based on the existing good practice (so-called “Zustaendigkeitsfinder” -

"Responsibility Finder"), by introducing a semantic layer (securing semantic interoperability between national and local governments). As a result of this, the quality of services to citizens and businesses looking for a government service provided by national and/or local governments will be improved and maintenance of this system (updating information on these services) will be made easier and more efficient.



In addition, the German University in Cairo, thanks to its location in Egypt, will arrange a test case - for example, a person with an Egyptian citizenship searching for e-government services provided by an EU country or wanting to obtain a work permit in an EU country.

It will include all tasks of an intra-European scenario plus additional challenges of language and cultural.

Experience and feedback from the trials will be used for upgrade of the Access-eGov system.

Outcomes of the project including results of the trials will be disseminated towards target groups (citizens, SMEs, public administration etc.). Dissemination results will be fed into exploitation activities focussing (after defining a proper business model) primarily on the countries involved (Poland, Germany, Slovakia, Egypt), but also on other EU countries.

Potential impact: Access-eGov will enable virtual information spaces for administrative networks in order to provide users with integrated, interoperable services. Based on this, it will increase accessibility and facilitate connectivity of the existing e-services across organisational and regional borders, provide more information necessary for the use of traditional PA services. This will lead to a higher level of servicing the citizens and businesses

(including multilingual support). Since Access-eGov (from the perspective of registering and updating information on existing government services) is employing a decentralised approach, the added value of enhancing e-government services (through semantic mark-up) will mainly rest with the service providers (i.e. PA institutions). On the other hand, the users

(citizens, businesses) will benefit from centralised access to these services and their

“integrated” use.

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

Impact on end users: Citizens and businesses will be the main beneficiaries of this undertaking. The impact on this group can be summarised in the following points: o User-centred way of service delivery through:



A better transparency of existing government services whereby the Access-eGov user presents his/her problem and the system will provide him/her with adequate information, who (which PA institution) is delivering a relevant service, where

(depending on the user’s location), how, what is needed on the input’s side of the service, what is delivered as an output, etc. and this through a workflow, which is running in the back, ensuring the end-user does not skip any of the needed steps in completing successfully his/her information request.

 “Integration” of government services on the front-end side using the semantic web functionality (semantics of services registered in Access-eGov ).



Provision of a hybrid scenario consisting of several atomic (elementary) services, whether delivered online or delivered in a “traditional way”.



A virtual personal assistant who will guide the user through the whole scenario. o More accessible e-government services, also for disadvantaged groups (people with disabilities, elderly, etc.) by applying a design for all ethos, and implementing accessibility guidelines.



Impact on SMEs : The fact of improved accessibility, quality and speed of government services for SMEs will have direct impact on their competitiveness and thus also competitiveness of their country. This is especially true in case of the new EU member states where inefficiency of the public sector is one of the serious hindrances of the country productivity growth. In the second instance, Access-eGov will create new business opportunities for SMEs providing support services necessary for deployment and management of services based on the Access-eGov platform.

The above elements are also addressed in the project’s leaflet and poster that have been delivered as part of D9.6, and that will be used by all the partners to disseminate Access-eGov aims and objectives. In addition to that, press releases are issued regularly every six months, addressing the above issues and contributing to a pan-European dissemination strategy.

Coordinator contact details:

Access-eGov www.access-egov.org

Tomas Sabol, PhD

Tel.: (+421 55) 602 32 59

Fax: (+421 55) 602 32 58

Technical University of Kosice

Faculty of Economics

Letna 9, 042 00 Kosice, SLOVAKIA

Tomas.Sabol@tuke.sk

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1 Project objectives and major achievements during the reporting period



Give an overview of general project objectives, show the project’s current relation to the state-of-the-art



Summary of recommendations from previous reviews (if any) and brief description of how they have been taken up by the consortium



Summarise the objectives for the reporting period, work performed, contractors involved and the main achievements in the period



If applicable, comment on the most important problems during the period including the corrective actions undertaken

General project objectives

The project’s objectives are defined on two levels as 1) Organisational objectives; which are implying 2) S&T objectives.

1) Organisational objectives a) To improve accessibility and connectivity of governmental services for citizens and businesses; b) To simplify the use of government services for users - by means of creating integrated hybrid scenarios and providing guidance to users while following this scenario;

These organisational objectives will be achieved through achievement of S&T objectives.

2) S&T objectives:

To design, develop, implement and validate:

O1 ) A server providing reference ontology covering basic domain knowledge & processes for locating and contracting e-government services despite possible semantic differences in natural languages, vocabularies, business objects, applications, and data structures;

O2 ) Reference ontology covering basic domain knowledge & processes for locating and contracting e-government services (in the scope required to cover pilot projects);

O3 ) Rule-based editorial component as plug-in or add-on for web sites and web applications to insert semantic mark-up to e-Gov applications by public administrations;

O4 ) Tools (agents) for finding and brokering information according to semantic requirements through which e-Gov services will be accessible to users and/or other e-

Gov applications;

O5 ) A platform for composition of government services into complex process definitions

(covering life events/business episodes) enabling semantic interoperability of particular e-Gov services;

O6 ) A distributed security infrastructure providing multiple security services for authenticating users and protection of data and enabling easy administration of complex security policies.

To increase the project impact and facilitate the employment process, these technical objectives will be complemented by a methodological objective :

FP6-2004-27020 Page 8 of 40



O7) Development of methodological guidelines how to make best use of the above components, i.e. how to integrate them into a given IT infrastructure and how guide required organisational adaptations.

The project’s current relation to the state-of-the-art

In comparison to the state-of-the-art the Access-eGov project brings the following organisational innovation:

 Interconnection of “traditional” (face-to-face) and electronic government services into

“hybrid scenarios” via the Access-eGov platform;



Bringing Semantic Web to the end user (the citizens/businesses as information service consumers, but also the administrations as information service provider).

This organisational innovation will be enabled by the following technological innovation, which can be summarised in the following points:



Semantic web - semantic enhancement of existing e-government infrastructure



Ontology modelling – Extraction of metadata from textual descriptions of government services; enabling advanced search capability (fuzzy/approximate search etc.)



Workflow - Personalisation of complex processes (through the use of personal agent).

Semantically enhanced (ontology supported) search and composition of services (both electronic as well as traditional ones) into a dynamic workflow.

Summary of recommendations from previous reviews

N/A

The objectives for the reporting period M1-M12 (i.e. January - December 2006):

Achievement of the S&T objectives O1-O7 mentioned above is planned for months M27-

M36 (see TA, p. 9). During this first reporting period (the first 12 project months) the following milestones have been defined (see TA, p. 48-49):

Month

5

6

6

6

9

10

12

No.

2.2

Milestone

2.1 Requirements arising from state-of-the-art analysis are available.

WP

WP2

Requirements arising from the user requirement analysis are available.

WP2

2.3

High-level (preliminary version) description of pilot trials is available.

WP2

9.1 Dissemination tools are in place and up and running.

3.1 Overall architecture of the Access-eGov platform is available.

WP9

WP3

3.2 Detailed specification of the Access-eGov platform is available. WP3

9.2 The first version of market analysis and exploitation plan is WP9

FP6-2004-27020 Page 9 of 40


Revision: Draft Final available.

The milestones planned for this reporting period (which are preconditions for achievement of the Objectives O1-O7) have been met.

Work performed, contractors involved and the main achievements in the period:

Work packages running during the reporting period (M1-M12) were the following:

1) WP1: Project management

– running through the whole life of the project (M1-

M36)

2) WP2: User requirements analysis and state of the art

– finished in M6

3) WP3: Functional specification and architecture design – finished in M10

4) WP4: Development of basic components for management of e-government service mark-up – started (Task 4.1) in M11, running till M27

5) WP5 : Development of basic components for personal assistant platform – started in M11 (Task 5.1), running till M27

6) WP7: Knowledge modelling and semantic mark-up – started in M6, running till

M20. Task 7.2 started in M6 and completed on time in M11. Task 7.3 started in M12.

7) WP8: Pilot projects – started (Task 8.1) in M11, running till M34.

8) WP9: Dissemination and exploitation

– running through the whole life of the project

Progress in individual Work packages is described below in Section 2.

Summary of main achievements (for details concerning the individual WPs see Section 2):

WP1:



All partners are involved in this WP led by the coordinator (TUK);



Successful project initiation;



Communication and project management infrastructure set up;



Two plenary project meetings (Kick-off in Kosice in January 2006, and 2 nd

Plenary meeting in Krakow, June 2006) and one meeting of SW development partners

(Regensburg, October 31 – November 2, 2006) took place;



D1.1: Consortium agreement signed by all the partners;



D1.3: Project Quality Plan produced;



D1.2: Periodic Activity and Management Reports produced;



Interim D1.2 Periodic Activity and Periodic Management reports were produced after

M6.

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WP2:



T2.1, T2.2 & T2.4: Analysis of the user requirements has been completed as planned and the requirements have been classified along a number of axes so that the subsequent work packages can focus on the user requirements pertinent to their tasks.

Based on the user requirements as captured by the activity scenarios, a preliminary evaluation strategy for pilot and field test has been outlined. Some subsequent tasks will continue, selected parts of analysis as scheduled for e.g. in tasks T4.4, T5.4, T7.2 and T8.3.



User partners (KSR, MI, COI, GLI, SHG) played an important role in WP2 (T2.2 &

T2.4), they: o developed four activity scenarios; o depicted process models for the scenarios; o carried out questionnaire-based surveys and processed outputs (with the help of ISO); o conducted interviews; o organized Round Tables (user partners and developers).



As a result of this effort: D2.2 User Requirement Analysis and Development/test

Recommendations has been delivered. Milestone 2.2: Requirements arising from the user requirement analysis are available , and Milestone 2.3 High-level (preliminary version) description of pilot trials is available , were achieved.



Within T2.3 deliverable D2.1 State-of-the-Art Report has been completed. Milestone

2.1: Requirements arising from state-of-the-art analysis are available , was achieved.

WP2 finished with two-week delay in M7 (mid July 2006). However, the User requirements will be updated on a rolling basis through the life of the project.

WP3:



All SW development partners (TUK, UR, IS, EMA) and GUC participated in this WP

 An internal project report “Developers’ technical guidelines” has been developed

(T3.1) – IS was the leading partner of T3.1;



An overall architecture of the Access-eGov system has been designed (T3.2) – D3.1

Access-eGov platform architecture (delivered in M10) – UR was the leading partner of T3.2. Milestone 3.1: Overall architecture of the Access-eGov platform is available , was achieved.



D3.2 Access-eGov components functional descriptions containing description of the

Access-eGov platform software modules and components was produced within T3.3

(led by IS). Milestone 3.2: Detailed specification of the Access-eGov platform is available , was achieved.

WP7:



D7.2 Guidelines for semantic mark-up of e-government resources were developed –

T7.2 was led and carried out by GUC



Task 7.3 Semantic mark-up framework was started by identifying a suitable ontology editor and existing knowledge resources. T7.3 is led by IS.

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WP9:



The entire dissemination framework as managed in WP9 has been put in place in the first 6 months of the project, hence supporting the completion of Milestone 9.1: At the end of Month 6 dissemination tools are in place and up and running , supported with the necessary tools: o D9.4: Project Presentation was produced, both in MSWord as in ppt format; o D9.5: Project website (www.accessegov.org) in the various languages of the partner countries, while also partners themselves propagated the project info through their own websites; o D9.6: Project leaflet and poster were published; o D9.7: Press releases were provided at the very beginning of the project and have been disseminated offline and online in M6 and M13; o Several users workshops were organised, and several papers were submitted to scientific conferences and workshops. o D9.3: Plan for Using and Disseminating Knowledge (1 st

version) was created and delivered at the end of M9. o D9.1: Market Analysis and Exploitation Plan (1 st

version) was created and delivered. Milestone 9.2: The first version of market analysis and exploitation plan is available , was achieved.



In addition to this, ISO releases on a monthly basis an events calendar, which is then also uploaded to the internet. This calendar identifies events that are of interest to the consortium.

Workpackages WP4, WP5 , WP8 started in M11, structure of the corresponding reports has been defined and content of individual chapters outlined. Work is in progress.

2 Workpackage progress of the period

Provide an overview of the actions carried out in the reporting period, based on the workpackages 1 which were active or planned to be active during the period.

For each workpackage, present information under the following headings:



Workpackage objectives and starting point of work at beginning of reporting period



Progress towards objectives – tasks worked on and achievements made with reference to planned objectives, identify contractors involved



Deviations from the project workprogramme, and corrective actions taken/suggested: identify the nature and the reason for the problem, identify contractors involved



List of deliverables, including due date and actual/foreseen submission date (see Appendix 2,

Table 1)

WP2: User requirements analysis and state of the art

Lead partner: GUC

Contractors involved in the WP (whole duration): TUK, UR, GUC, ISO, KSR, COI, MI, GLI,

SHG

1 The workpackage on Project management should not be reported here but under Section 3

FP6-2004-27020 Page 12 of 40



Contractors involved in WP during the reporting period: TUK, UR, GUC, ISO, KSR, COI,

MI, GLI, SHG

WP2 Objectives: To carry out user requirements analysis will ensuring that the further project work is based on a solid elicitation of what the actors involved in the application field expect from new technologies and what they need to fulfil their tasks, respectively. Users’ requirements will be used as a base for the preliminary outline of project pilot applications.

Tasks worked on during the reporting period: T2.1, T2.2, T2.3, T2.4

The user requirements analysis took into account the state-of-the-art of service quality and technologies related to the project’s scope of e-government applications, and conclude with recommendations how the development of IT components could best meet the user requirements.

Developing strategy and instruments for user requirements analysis was the first task of the WP (T2.1 - GUC was responsible, UR and ISO were involved). A strategy document was disseminated followed by several guidelines how to use the various techniques such as scenarios, questionnaires, interviews, round-the-table discussions. The actual acquisition of user requirements (T2.2: leader: COI) focused on selected case settings in Slovakia, Poland and Germany, and all user partners contributed to this effort. Besides, ISO compiled guidelines on accessibility and held a focus group meeting to consolidate the requirements from this point of view. In addition to that, ISO also undertook an analysis of current and past eGov project in order to identify their collected user requirements, and have them also considered by Access-eGov.

The analysis the state-of-the-art of e-government services related to the scope of the project was carried out and delivered (D2.1) by UR with the help of TUK and GUC.

Finally, the user requirements have been classified along a number of axes so that the subsequent work packages can focus on the user requirements pertinent to their tasks. Based on the user requirements as captured by the activity scenarios, a preliminary evaluation strategy for pilot and field test has been outlined (as prerequisite for WP8). A workshop with user partners has been conducted in Krakow (June 27-28) to discuss and consolidate all results before finalizing and delivering the D2.2 User Requirement Analysis &

Development/Test Recommendations.

There were no deviations from the work programme. Only, in some aspects the requirement analysis is not as detailed as desired from the developers’ side. Therefore, as foreseen, some subsequent tasks will continue selected parts of analysis (as it is recommended in iterative systems development). This kind of continuation has been planned for e.g. in tasks

T4.4, T5.4, T7.2, and T8.3.

The deliverables in this WP (D2.1, D2.2) were produced on time or with minimal delay (14 days).

No significant deviation from the project Work programme: D2.2 was produced with twoweek delay, i.e. in mid of July 2006 (reason: incorporation of comments raised at the 2nd

Project plenary meeting in Krakow, Jun 27-29, 2006).

WP3: Functional specification and architecture design

Lead partner: IS

Contractors involved in the WP (whole duration): TUK, UR, IS, EMA, GUC

Contractors involved in WP during the reporting period: TUK, UR, IS, EMA, GUC

FP6-2004-27020 Page 13 of 40



WP3 Objectives: To analyse users’ requirements and requirements arising from the State-ofthe-art analysis (D2.1) and to design the Access-eGov architecture and to develop functional specification of platform components.

Tasks worked on during the reporting period: T3.1, T3.2, T3.3.

WP3 started in M5 (May 2006). T3.1 Developmental framework producing “Technical guidelines for Developers” was completed on time in M6. This internal report is available on the private part of the project web site. In the future it is possible to amend the current version of the report and issue new versions during the future development phases. The reason of this is to provide maximum details describing the proposed development process and tools for any current or new developers. Task 3.2 Design of the overall architecture, started in M7 (initial thoughts on the architecture were presented by UR during the 2 nd Plenary project meeting in

Krakow, June 27-29, 2006). The deliverable D3.1 Access-eGov platform architecture was produced with minimal delay (2-3 weeks) in M10. The document describes system architecture and identifies main modules. Task 3.3 Detailed functional description of platform components, built on the Task 3.2 and deliverables D2.1 and D2.2. This task finished with the deliverable D3.2 Access-eGov components functional descriptions, produced with a twoweek delay. The document provides a functional description of the system, functionality of each module is presented and software components responsible for specific technical tasks were identified. More detailed specification and design of these components will be proposed in the ongoing tasks T4.1 and T5.1.

No significant deviation from the project Work programme was reported.

WP4: Development of basic components for management of e-government service markup

Lead partner: UR

Contractors involved in the WP (whole duration): TUK, UR, IS,

Contractors involved in WP during the reporting period: TUK, UR, IS

WP4 Objectives: To design and implement basic components required for the part of the

Access-eGov platform dedicated to the management of e-government service mark-up, including the component providing security features.

Tasks worked on during the reporting period: T4.1

The aim of T4.1, which started in M11, is to analyse the basic functions of required components, to design their structure, user's interface and interfaces to other component. The structure of deliverable D4.1 Specification of components for ‘Mark-up services’, has been defined and contents of individual sections of the report outlined. T4.1 is scheduled to be completed in M13.

A significant delay is not expected in this WP.

WP5: Development of basic components for personal assistant platform

Lead partner: EMA

Contractors involved in the WP (whole duration): TUK, UR, IS, EMA

FP6-2004-27020 Page 14 of 40



Contractors involved in WP during the reporting period: TUK, UR, IS, EMA

WP5 Objectives: To design and implement the basic components required for the 'Personal

Assistant' part of the Access-eGov platform including the component providing security features (e.g. user registration, user identification and authentication, authorisation and access control, proof of origin, non-repudiation of messages, message secrecy and integrity).

Tasks worked on during the reporting period: T5.1, T5.3

Task 5.1 Design of basic personal assistant platform components started in M11, its aim is to analyse the basic functions of required components, to design their structure, user's interface and interfaces to other components. The output of T5.1 will be deliverable D5.1 Specification of components for ‘Personal Assistant’. T5.1 is scheduled to be completed in M13. A structure of this report has been defined and contents of individual sections outlined. Task 5.3

Design of security service components for the personal assistant platform started in M12. An output of T5.3 will be a specification of security service components for ‘Personal Assistant’

(no deliverable), which will be provided as an input to the Task 5.2.

A significant delay is currently not anticipated in WP5.

WP7: Knowledge modelling and semantic mark-up

Lead partner: IS

Contractors involved in the WP (whole duration): TUK, GUC, IS, EMA, KSR, COI, MI, GLI,

SHG

Contractors involved in WP during the reporting period: GUC, IS, TUK

WP7 Objectives: To build or to modify/extend existing ontologies of concepts for the PA domain and to develop a method as well as guidelines for semantic resource mark-up and interoperability set-up.


WP7 started in M6. GUC was responsible for T7.2: Development of methods and guidelines for semantic mark-up of e-government resources and produced the deliverable D7.2

Guidelines for semantic mark-up of e-government resources in M11. Some issues were discussed with IS, the lead partner of WP7. Task 7.3 Semantic mark-up framework, led by IS started in M12 (the final month of this reporting period). An identification of suitable ontology editor and existing knowledge resources, potentially usable for pilot applications, was made by IS and TUK in M12. T7.3 will not generate a project deliverable, but will provide an input to the subsequent Task 7.1 Development of public administration resource ontologies, producing the deliverable D7.1: Public administration resource ontologies.

No significant deviation from the project Work programme a this stage of the project.

WP8: Pilot projects

Lead partner: GUC

Contractors involved in the WP (whole duration): TUK, UR, GUC, IS, EMA, KSR, COI,

ISO, MI, GLI, SHG

FP6-2004-27020 Page 15 of 40



Contractors involved in WP during the reporting period: TUK, UR, GUC, EMA, KSR, COI,

ISO, MI, GLI, SHG

WP8 Objectives: To prepare two pilot applications (KSR/MI and COI/GLI) and one upgrade and field test (SHG), to set up a common evaluation framework for running the pilots, and to carry out two trials in natural setting (Trial I focusing on particular components, and Trial II based on integrated Access-eGov platform).

Tasks worked on during the reporting period: T8.1

Task 8.1 Development of evaluation strategy and pilot project specification started in M11.

An approach to the evaluation has been discussed and agreed in broad terms. Based on the outline of the pilots (D2.2), specification of the pilots is being currently elaborated in more details by the user partners.

Currently there is no evidence of a significant delay of WP8, but in these kind of projects external risks (e.g. change of top management (mayor) as a result of elections, change of IT infrastructure, change of legislation etc.) in implementing pilot applications at the sites of user partners can be hardly a priori excluded).

WP9: Dissemination and exploitation

Lead partner: ISO

Contractors involved in the WP (whole duration): TUK, UR, GUC, IS, ISO, EMA, KSR, MI,

COI, GLI, SHG

Contractors involved in WP during the reporting period: TUK, UR, GUC, IS, ISO, EMA,

KSR, MI, COI, GLI, SHG,

WP9 Objectives: a) To exploit and disseminate results of the project; b) To gather information on current trends and products in the Access-eGov related area; c) To develop an overall methodological framework for introduction and employment of the Access-eGov platform; d)

To enhance user acceptance.




During the first 12 months of the project, an entire dissemination framework has been put in place. Below is an overview of the undertaken efforts in WP9:



The first version of the D9.3: Plan for Using and Disseminating Knowledge was finalised and submitted. The practices described within the document are being applied by all the project partners.



A Project Presentation (D9.4), both in MSWord and in ppt format, has been created and provided to the PO. These offered a first look into the aims and objectives of

Access-eGov, as well as presented the Access-eGov concept. The material presented here was also used as basis for the creation of the Project leaflet and poster (D9.6), which has been provided in electronic and printed format. A workable version in MS

Publisher has been provided to all partners to allow them to easily create localised versions.



The project website, http://www.accessegov.org/ (D9.5) was set up at the very beginning of the project and has been populated by all project partners, resulting in a multilingual portal (six languages), with various sections: Project, Consortium,

Meetings, Pilots, Resources, Dissemination, and Info for Self-Governments. In

FP6-2004-27020 Page 16 of 40


Revision: Draft Final addition, the website also provides access to an Intranet environment where various deliverables are being uploaded for usage by the project partners.



All partners have propagated the project info through their own websites. Namely:

 http://www.e-isotis.org/projects_more.php?id=40_0_4_0_M (ISO – e-ISOTIS)

 http://www-ifs.uni-r.de/mains/Forschung/akt_forschung_projekte.htm

(UR -

University of Regensburg)

 http://147.232.5.246/ekf/web/web/article.jsp?article=39 (TUK

–

Technical

University of Kosice)

 http://www.intersoft.sk/isweb/web/uk/index_root.jsp

(IS - Intersoft, a.s.);

 http://landesregierung.schleswigholstein.de/coremedia/generator/Aktueller_20Bestand/FM/Information/accessegov.html

(SHG - State Government of Schleswig-Holstein);

 http://is.guc.edu.eg/research.html

(GUC - German University in Cairo);

 http://www.kosice.regionet.sk/KSKWeb/Cinnosti/RegionalnyRozvoj/Projekty/200

67139318878.htm

(KSR - Kosice Self-Governing Region);

 http://www.michalovce.sk/projekty/aeg.htm

(MI - Municipality of Michalovce);

 http://www.mwi.pl/index.php?id=353 (COI – Cities on Internet Association);

 http://www.um.gliwice.pl/index.php?id=14740/1 (GLI - City Hall of Gliwice);

 http://www.emax.pl/Implementations/Project/tabid/1231/Default.aspx

(EMA -

EMAX S.A.).



Press releases (D9.7) were provided at the very beginning of the project (M2) and then regularly roughly every six months (M8, M13). The press releases have been disseminated offline and online, namely:

 http://www.e-isotis.org/pressreleases_more.php?id=194_0_20_0_M

 http://www.prleap.com/pr_27982.html

 http://www.clickpress.com/releases/Detailed/9585005cp.shtml

 http://www.malebits.com/article1980.html

 http://www.ownarticles.com/articles/352077.htm

 http://news.eboomwebsolutions.com/news/1255.php

 http://www.prweb.com/releases/2006/3/prweb352077.htm

In addition, the press releases are also disseminated to local press and media in the partner countries.

FP6-2004-27020 Page 17 of 40





End-user workshops took place in Greece, Germany, Poland and Slovakia, while also a global workshop took place in Krakow, Poland, on 27 June 2006, bringing together all user partners, in order to validate and finalise the collection of user requirements.

These workshops collected input from the end-user partners, and support the user requirement collection activities undertaken in WP2. These workshops have been described in D2.2 (User requirement analysis & development/test recommendations).

The WP9 activities (T9.1) also started with an analysis of the current eGovernment market and the status of the semantic web, as well as the exploitability of the Access-eGov platform and services. In this respect, a first version of the deliverable D9.1: Market analysis and exploitation plan has been submitted.

No significant deviation of WP9 from the project Work programme – dissemination is running as an ongoing activity.

Table 1: Deliverables List

Del.

No.

Deliverable name WP no.

Date due Actual/Fo recast delivery date

Estimate d indicative personmonths

Used indicative personmonths *)

Lead contracto r

D1.1 Consortium agreement WP1 M0:

December

31, 2005

M0:

December

31, 2005

0 0 TUK

3 3 TUK D1.2 Periodic progress reports, cost statements, managerial reports

D1.2 Periodic progress reports, cost statements, managerial reports

D1.3 Project quality plan

WP1 M6: June

30, 2006

M7: July

15, 2006

WP1 M12:

December

31, 2007

M13:

January

30, 2007

D2.1 State-of-the-art report

WP1 M6: June

30, 2006

M7: July

15, 2006

WP2 M5: May

31, 2006

M5: May

31, 2006

3

11

2

3

6

2

TUK

UR

UR

D2.2 User requirement analysis & development/test recommendations

D3.1 Access-eGov platform architecture

WP2 M6: June

30, 2006

M7: July

15, 2006

26

12

24,5

12

GUC

UR

D3.2 Access-eGov components functional descriptions

WP3 M9:

September

30, 2006

M10:

October

15, 2006

WP3 M10:

October

30, 2006

M11:

November

15, 2006

7 7 IS

FP6-2004-27020 Page 18 of 40

D4.1 Specification of components for ‘Markup services’

D5.1 Specification of components for

‘Personal Assistant’

WP4

WP5

M13:

January

31, 2007

M13:

January

31, 2007

D7.2 Guidelines for semantic mark-up of egovernment resources

WP7 M11:

November

30, 2006

M11:

November

30, 2006

D9.1 Market analysis and exploitation plan

WP9 M12:

December

31, 2006

M13:

January

15, 2007

D9.3 Plan for using and disseminating knowledge

D9.4 Project Presentation

M14:

February

15, 2007

M14:

February

15, 2007

D9.5

D9.6

D9.7

D9.7

Project website

Project leaflet and poster

Press release

Press release

WP9 M9:

September

30, 2006

M9:

September

30, 2006

WP9 M2:

February

28, 2006

M2:

February

28, 2006

WP9 M3:

March 31,

2006

M3:

March 31,

2006

WP9 M3:

March 31,

2006

M3:

March 31,

2006

WP9 - M2:

February

28, 2006

WP9 M6: June

30, 2006

M8:

August 1,

2006


10

14

8

20

16

0

6

1

0

0


-

-

7

20

16

0,1

6

1

0,1

0,1

UR

TUK

GUC

ISO

ISO

ISO

ISO

ISO

ISO

ISO

D9.7 Press release WP9 M12:

December

31, 2006

M13:

January

15, 2007

0 0,1 ISO

*) if available



List of milestones, including due date and actual/foreseen achievement date (see

Appendix 2, Table 2)

FP6-2004-27020 Page 19 of 40

Table 2: Milestones List

Milestone no.

Milestone name

2.1

2.2

2.3

9.1

3.1

3.2

Requirements arising from state-of-the-art analysis are available.

Requirements arising from the user requirement analysis are available.

High-level (preliminary version) description of pilot trials is available.

Dissemination tools are in place and up and running.

Overall architecture of the Access-eGov platform is available.

Detailed specification of the Access-eGov platform is available

9.2 The first version of market analysis and exploitation plan is available..

WP no. Date due

WP2 M5: May 31,

2006

WP2 M6: June 30,

2006

WP2 M6: June 30,

2006

WP9 M6: June 30,

2006

WP3 M9: September

30, 2006

October 15, 2006 UR

WP3 M10: October

31, 2006



Actual/Forecast delivery date

Lead contractor

May 31, 2006

July 15, 2006

July 15, 2006

June 30, 2006

November 15,

2006

UR

GUC

GUC

ISO

IS

WP9 M12: December

31, 2006

January 15, 2007 ISO

3 Consortium management

This section should summarise the status of the project, its management and follow-up activities, including information on:



Consortium management tasks and their achievement; problems which have occurred and how they were solved



Contractors: Comments regarding contributions, changes in responsibilities and changes to consortium itself

2

, if any



Project timetable and status, including an updated, frontlined bar chart (see Appendix

2, Table 5). Clarify changes and impact on the planned milestones, if any

WP1: Project management

2 Changes to the consortium membership must be addressed in a specific request for an amendment to the contract

FP6-2004-27020 Page 20 of 40

Lead partner: TUK (Coordinator)

Contractors involved in the WP (whole duration): All

Contractors involved in WP during the reporting period: All



WP1 Objectives:



Ensure delivery of the project works on time, on planned budget, and quality standards;



Set up a proper management framework (appropriate level of operational, legal, ethical, financial and administrative management);



Co-ordinate the technological and scientific activities of the project;



Management of knowledge;



Risk management and contingency planning;



Appropriate reporting to the European Commission;



Review and assessment of project results and progress toward the project objectives.

Tasks worked on during the reporting period: T1.1, T1.2, T1.3, T1.4

The project was initiated successfully (Task 1.1), Kick-off meeting was organised by the

Coordinator (TUK), took place in Kosice, Slovakia (January 25-26, 2006). All the project partners attended the Kick-off. Consortium agreement was signed by all the project partners

(before the project launch). Communication infrastructure was set up – web site

( www.accessegov.org

– used also as a document store 3 ), mailing list ( accessegov@lists.tuke.sk

), and dotProject ( http://esprit.ekf.tuke.sk/dotproject/index.php?logout=-1 )

– used for monitoring the progress of project using the Gantt chart.

Project management infrastructure as described in TA was established (Project Coordination Committee (PCC), Software Development Committee (SDC), responsibilities were assigned (WP leaders, Task leaders, Liaison Officers for PAs (LOPA), Quality Assurance

Manager (QAM)). The project is managed on-going basis (T1.2 Operational project management) and partners are almost in everyday contact, especially via email and Skype conferences. The 2 nd

Plenary project meeting took place in Krakow, June 27-29, 2006

(organised by COI).

Within T1.4: Review and assessment the deliverable D1.3: Project Quality Plan was produced.

Public administration organisations (KSR, MI, GLI), especially those participating for the first time in FP5/FP6 project, encountered some “internal” management problems at the beginning of the project (hiring staff working on the project and signing contract with them, commitment of some staff members etc.), which is unfortunately not surprising in e-

Government projects. Hopefully this will be sorted out as time goes on. Problems related to frequent staff changes, not clearly defined responsibilities, and involvement in other projects etc. sometimes occur in large IT companies.

No significant deviation from the project Work programme - excluding “initial” administrative problems encountered at some PA partners lacking experience with FP6 projects (action taken: help and consultancy by more “IST experienced” project partners).

Project management is of course running as an ongoing, day-to-day activity.

No changes to the consortium are envisioned so far.

3 Outcome of the previous FP5 IST-1999-27034 Webocracy Project is used as a basis for the Project web site.

FP6-2004-27020 Page 21 of 40

Changes regarding the planned milestones: N/A so far.



Gantt Chart - after 12 months (output of DotProject, http://esprit.ekf.tuke.sk/dotproject )

FP6-2004-27020 Page 22 of 40



The section should also provide short comments and information on co-ordination activities in the period, such as communication between partners, project meetings, possible co-operation with other projects/programmes etc.

Communication between partners is good (although sometimes multiple requests are necessary ;-). User partners and “twin” universities/NGOs in individual countries (i.e.

KSR/MI & TUK, COI & GLI, SHG & UR, GUC) are in regular contact, on demand organising joint meetings and providing bilateral consultations.

Two plenary project meeting took place so far, regular Skype audio conferences are organised among developer partners. A meeting of SW development partners (TUK, UR, IS, EMA,

GUC) took place in Regensburg, October 31 – November 2, 2006. Another one will take place in Kosice on January 16-17, 2007. Third plenary project meeting will be the day after the Review no. 1 in Brussels.

Cooperation with other IST projects: Project coordinator participated in the eGov Project Fair organised by the EC (Brussels, June 20, 2006) where the Acceess-eGov objectives and activities were presented and some contacts established. Communication is ongoing especially with other eGov projects or semantic web/knowledge management projects where other research teams at the partner institutions are involved in (e.g. FP6-2004-027128 SAKE

(TUK), IST-2002-507749 TERREGOV (COI), FP6-2004-27490 KP-LAB (TUK), FP6-2004-

27219 Demo_Net (TUK), etc.). Project Coordinator attended also the 4 th

IST Coordinators Day on Project Management in FP6 in Brussels, November 28, 2006.

4 Other issues

Projects which were subject to requirements and/or recommendations concerning ethical issues

Describe actions undertaken in the implementation of the requirements and/or recommendations made during contract negotiations concerning ethical issues in the project’s work

N/A

FP6-2004-27020 Page 23 of 40



Annex

– Plan for using and disseminating the knowledge

In the plan for using and disseminating the knowledge the contractors will set out in a detailed and verifiable manner, the terms of use and dissemination of the knowledge arising from the project, which they own, in accordance with their interests (Article II.34.1 of the contract). It is an evolving document which should be regularly updated (annually for IPs and NoEs) to give a cumulative overview of the project’s undertaken and planned activities, and submitted at the end of each reporting period.

The final plan for using and disseminating the knowledge, as required at the end of the project, will therefore provide a complete picture of all activities undertaken and most importantly will provide information on the future route to full use (exploitation or use in further research) and dissemination of the knowledge.

The document should include the following three sections (Contractors concerned are only expected

to fill in sections which are RELEVANT to the project):

Section 1 - Exploitable knowledge and its Use

This section will only present exploitable results, defined as knowledge having a potential for industrial or commercial application in research activities or for developing, creating or marketing a product or process or for creating or providing a service.

It should provide an overview, per exploitable result, of how the knowledge could be exploited or used in further research (if relevant). This should be created by the project coordinator obtaining input from each contractor that owns the knowledge and has an active role in its exploitation.

Both past and planned future activities should be included.

Where applicable please also include an explanation of why planned activities mentioned in previous reports have been discontinued or altered.

In the context of WP9, a the Market analysis and exploitation plan (D9.1) has been finalised, this deliverable will be revised for final delivery in M33. The first version will serve as a blue print, while full details on incomes generated, various services offered, etc. will be fully described in the final version.

Overview table

Exploitable

Knowledge

(description)

Exploitable product(s) or measure(s)

Sector(s) of application

IT

Timetable for commercial use

Patents or other

IPR protection

2008

Owner & Other

Partner(s) involved authors Reference

Access-eGov architecture

Design of architecture

Access-eGov components



Management of e-gov service mark-up

 Personal

SW components

IT 2008 authors

FP6-2004-27020 Page 24 of 40



Exploitable

Knowledge

(description)

Exploitable product(s) or measure(s)

Sector(s) of application

Timetable for commercial use

Patents or other

IPR protection

Owner & Other

Partner(s) involved

Assistant platform integrated into a platform

Security distributed infrastructure

Resource ontologies for government services

Methodological guidelines

Pilot applications

SW component IT

Ontologies IT, PA

Methodology PA

To be elaborated in the later stage of the project.

2008

2008

2008

2008 authors authors authors

Section 2 – Dissemination of knowledge

The dissemination activities section should include past and future activities and will normally be in the form of a table maintained by the coordinator or any other person charged with controlling the dissemination activities.

Overview table:

Planned/actu al

Dates

December 29,

2005

December 29,

2005

Type

Type of audience

Press releases and mass media

Annual Report of IT

Security Cluster

Initiative Ostbayern,

Germany,– "Virtuell durch den

Behördendschungel"

– short article about

Access-eGov

Research community

Press release (press) Industry

Countries addressed

Germany

Germany

Size of audience

3 000

500

Partner responsibl e /involved

UR

UR

January 27,

2006

Press Agency of the

Slovak Republic

(TASR), press release

General public Slovakia 10 000 TUK

FP6-2004-27020 Page 25 of 40


Planned/actu al

Dates

January 30,

2006

January 31,

2006

Type


Countries addressed on Access-eGov

Project

Press agency SITA,– press release on the

Access-eGov Project and Kick off meeting

Slovak Radio,

Slovakia, Radio news

General public Slovakia


February 15,

2006

February 2006

Slovak Radio,

Slovakia – interview of Tomas Sabol on the project and Kickoff

Online press release of Access-eGov: http://www.prleap.co

m/pr/27982/ http://www.freepressrelease.com/news/20

0602/1141060794.ht

ml http://www.clickpress

.com/releases/Govern ment/more2005cp.sht

ml http://www.clickpress

.com/releases/Detaile d/9585005cp.shtml

May 2006

May 12, 2006

June 1, 2006

U-Mail, “AccesseGov” – article about the project

Slovak Radio,

Slovakia – interview with Ms. Gabriela

Hajdukova - information on activities of KSR within the project

Mittelbayerische

Zeitung, Germany,

“Persönlicher Helfer im E-Government” – interview article with

General public

General public

Higher education

General public

General public

Slovakia

Worldwide

Germany

Slovakia

Germany



10 000

10 000

10 000

10 000+

14 000

10 000

130 000


TUK

TUK

TUK

ISO

UR

KSR

UR

FP6-2004-27020 Page 26 of 40


Planned/actu al

Dates

August 28,

2006

August 25,

2006

November

2006

December 28,

2006

March 2006

June 20-21,

2006

June 20, 2006

September

2006

Type

Günther Pernul



Press Agency of the

Slovak Republic

(TASR), press release on the Access-eGov

Project


Union of Towns and

Cities of Slovakia – press release on project sent to all cities and towns in

Slovakia

Public administration, municipalities

Article in local newspaper

Michalovcan

Annual Report of IT

Security Cluster

Initiative Ostbayern,

Germany,–

"Sicherheitsmaßnahm en im Europäischen

Forschungsprojekt

Access-eGov" – short article about AccesseGov

Citizens

Research

Presentations

Knowledge

Management workshop, City

University, Bellevue,

Bratislava

Research

International conference of

Institute for

International

Research (IIR): e-

Government,

Bratislava, Slovakia. eGovernment Project

Fair, Brussels

Presentation of the project to students of

Faculty of Public

PA

Research, PA

Students

Slovakia

Slovakia

Germany

National

National

International

National




10 000

12 000

2 800

3 000

50

100

80

40

TUK

TUK

MI

UR

TUK

KSR

TUK

KSR

FP6-2004-27020 Page 27 of 40

Planned/actu al

Dates

Type


October 12,

2006

Administration,

University of P.J.

Safarik, Kosice

Project presentation at the 2 nd IT-Forum in

Regensburg,

Germany

Research,

Students

March 2006

Poster and leaflet

Poster

Research, PA,

Industry,

General public

March 2006

March 27-29,

2006

Leaflet

Research, PA,

Industry,

General public

Workshops &

Conferences

AAAI Spring

Symposium

“Semantic Web

Meets eGovernment”,

Stanford University,

USA

Research

June 11 - 14,

2006

June 23 - 30,

2006

September 4-

8, 2006

September 4-

8, 2006

September 4-

8, 2006

3rd European

Semantic Web

Conference, Budva,

Montenegro

Kybernetika a informatika,

Michalovce,

Slovakia,

International eGov

Conference, Krakow

International eGov

Conference, Krakow

International eGov

Conference, PhD

Colloquium in cooperation with

Demo-net NoE

Project. Krakow

Research

Research

Research

Research

Research



International

International

International

International

International

International

International

International

International




150

20 000

20 000

500

50

40 IS, TUK

100

100

50

UR

ISO

ISO

GUC

TUK

TUK

UR

TUK

FP6-2004-27020 Page 28 of 40

Planned/actu al

Dates

Type


September 8,

2006

October 11-13,

2006

November 21,

2006

November 28-

29, 2006

International conference “National and Regional

Economy”, Herlany,

Slovakia

Európsky týždeň vedy a techniky

(European week of science and technology)

1st Workshop on

Intelligent and

Knowledge oriented

Technologies

3rd Workshop of the programme

"Strengthening the regional and local capacities for management and implementation of the

Structural Funds assistance"

Research

Research

Research

Research

Project and other web sites referring to the project





Multinational

International

International

National


80

80

35

MI

TUK

TUK

50 IS, TUK

March 2006

Project web site, www.acccessegov.or

g

Research, PA, industry, general public

International 10 000

March 2006

Web-site http://www.semanticweb.at/57.453.453.pr

ess.access-egovaccessibleegovernmentembracing-thesemantic-web.htm

http://dip.semanticwe

b.org/NewsArchive2

006.html

General public Austria 10 000

IS, ISO,

TUK,

GUC, COI,

UR

ISO

FP6-2004-27020 Page 29 of 40


Planned/actu al

Dates

Type



June 2006

June 2006

Web-site

Higher education

Germany

State Government of

Schleswig-Holstein, http://landesregierung

.schleswigholstein.de/coremedia

/generator/Aktueller_

20Bestand/FM/Infor mation/accessegov.html

General public Germany

June 2006

June 2006

June 2006

May 2006

Semantic Web

School, Zentrum fur

Wissenstransfer, http://www.semanticweb.at/57.453.453.pr

ess.access-egovaccessibleegovernmentembracing-thesemantic-web.htm

Data, Information and Process

Integration with

Semantic Web

Services, News

Archive 2006, http://www.prleap.co

m/pr/27982/

University of

Regensburg -

Department of

Information Systems, http://www-ifs.uniregensburg.de/index.

php?id=136

Information Systems research at the

German University in

Cairo, http://is.guc.edu.eg/re search.html

Web site of Kosice

Self-governing region. http://www.kosice.re

gionet.sk/KSKWeb/C innosti/RegionalnyRo




General public Egypt




20 000

10 000

10 000

10 000

10 000

8 000

10 000


UR

SHG

GUC

GUC

UR

GUC

KSR

FP6-2004-27020 Page 30 of 40


Planned/actu al

Dates

May 2006

September

2006

September-

October 2006

October 2006

April 20,

2006.

February 23

2006

January 31

2006

Type zvoj/Projekty/200671

39318878.htm

Web side of

Municipality

Michalovce, http://www.michalo

vce.sk/english.htm




Website of the

Faculty of

Economics http://147.232.5.24

6/ekf/web/web/artic le.jsp?article=39


Website of e-ISOTIS , http://www.eisotis.org/projects_co mments.php?id=40_0

_4_0_C , http://www.eisotis.org/pressrelease s_comments.php?id=

357_0_20_0_C , http://www.eisotis.org/pressrelease s_comments.php?id=

194_0_20_0_C

General public Worldwide

Information about the project in info kiosks maintained by KSR


Users workshops and round tables

Specification of User

Requirements. Office of KSR

Identification of User

Requirements. Office of KSR

Access-eGov project presentation and discussion regarding the project’s relation to the initiative on federal responsibility finding at regular

PA

PA

PA

Slovakia

Slovakia

Germany




10 000

5 000

10 000+

5 000

10

8

20

MI

TUK

ISO

KSR

KSR, MI,

TUK, IS

KSR, MI,

TUK, IS

GUC

FP6-2004-27020 Page 31 of 40


Planned/actu al

Dates

Type



March 8, 2006

May 8-9, 2006

May 26-27,

2006

June 27-28

2006

June 7, 2006

July 6, 2006 meetings of the working group

“Deutschland

Online” (online)

Meeting with POLIS represented by Mrs

Judith Mabelis, and presented there the

Access e-Gov project. POLIS is a network of European cities and regions from across Europe.

Access-eGov project presentation and discussion regarding the project’s relation to the initiative on federal responsibility finding at regular meetings of the working group

“Deutschland

Online” (online)

Access-eGov presentation and discussion of the project expectations with the president of the Association of

Paraplegic of the

Prefecture of Dramas,

Thessaloniki, Greece.

Access-eGov focus group meeting at the

Special High School and Lyceum of

Athens.

Representative of POLIS, Mrs

Judith Mabelis

PA

President of the

Association of

Paraplegic of the Prefecture of Dramas.

Attendees representing a wide variety of disabilities: ranging from mobility, to hearing and vision impairments

Discussion of overall user requirements and trial evaluation strategy

Project presentation and discussion of field test strategy

PA, research

PA, research

Europe

Germany

Greece

Greece

Poland

Germany



2

20

2

13

25

GUC, COI,

GLI, KSR,

MI, TUK

5


ISO

GUC

ISO

ISO

GUC

FP6-2004-27020 Page 32 of 40



Planned/actu al

Dates

February 14,

2006

February 24,

2006

March-April

2006

June 2006

June 19, 2006

June 2006

Type


Countries addressed with municipalities and their IT service providers

Preparing Workshop for local authorities,

Office of SHG, Kiel

Workshop for local authorities, Office of local authorities

KomFIT

Questionnaire, mailing accompanied by quite a number of telephone calls and dialogues.

Preparing additional interviews by mailing another questionnaire to 5 addresses and by telephone calls and dialogues.

Round table within

SHG

Round table of users and developers

PA

PA

PA

PA

PA

Germany

Germany

Germany

Germany

Germany

PA, Research Poland


7

6

42

5

20

20


SHG

SHG

SHG

SHG

SHG

GLI

July 6, 2006

November 3,

2006

Providing information about

AeG to an interested civil registry office, discussion of developers questions with the civil registry office

Round table with

DERI, Digital

Enterprise Research

Institute – Innsbruck,

Austria

PA

Research

Germany

International

20

20

SHG

UR, EMA,

TUK, IS,

GUC

The overview table should be accompanied by a short description for each major activity (conference, exhibition, etc.) having taken place or planned since the last report.

Relevant details, such as references of journal publications and conferences, website addresses, dates, quantitative data, etc. should be explicitly mentioned.

FP6-2004-27020 Page 33 of 40



Completed as well as future activities should be mentioned with their actual or planned date.

Useful guidance on how to disseminate the knowledge generated under the project can be found in the

Commission publication entitled A guide to successful communications 4 .

More detailed information on some of the dissemination events:

A.

Articles and papers published in proceedings of conferences.

1) Mach, M. - Sabol, T. – Paralic, J.: Improving Access and Efficient Use of Government

Services by Means of Semantic Technologies. In: Electronic Government.

Communication Proceedings of the Fifth International EGOV Conference 2006,

Schriftenreihe 18, Trauner Verlag, p. 271-278.

2) Mach, M. - Sabol, T. – Paralic, J.: Integration of eGov services: back-office versus frontoffice integration. Proceedings of the Workshop on Semantic Web for eGovernment 2006,

Workshop at the 3rd European Semantic Web Conference, Budva, Montenegro, 12 June

2006, p. 48-53 available at http://www.imu.iccs.gr/semgov/final/SemanticWebForEGovernemnt-Proceeding.pdf

3) Mach, M. - SABOL, T.: Access to eGovernment Services Employing Semantic

Technologies. In: Proc. of Faculty of Electrical Engineering and Informatics Research and

Development Projects, Kosice, Slovakia, 2006, ISBN 80-8086-036-X, p. 25-26.

4) Skokan, M.: Fuzzy Relation and Semantics. In: eGov PhD Colloquium. September 4-8,

2006, Krakow, Poland, p. 25, PhD projects in eParticipation, Abstract catalogue.

5) Furdík, K. - Hreňo, J.: Access to e-Government Services Employing Semantic

Technologies. Kybernetika a informatika, Michalovce, Slovakia, June 23 - 30, 2006, http://www.kasr.elf.stuba.sk/akcie/2006_sski/index.php?link=13

6) Kolter, J. - Schillinger, R. - Dobmeier, W. - Pernul, G.: An Architecture Integrating

Semantic E-Government Services (EGOV 2006), Krakow September 2006, http://www-ifs.uni-regensburg.de/PDF_Publikationen/KSDP06.pdf

7)

Klischewski, R. Migrating Small Governments’ Websites to the Semantic Web.

Proceedings AAAI Spring Symposium “Semantic Web Meets eGovernment” (Stanford

University, March 27-29, 2006), Technical Report SS-06-06, AAAI Press, Menlo Park,

CA, 2006, pp. 56-63, http://imu.iccs.ntua.gr/sweg/

8) Sabol, T. – Mach, M.: Semantic Web in eGovernment (invited lecture). In: Proc. of

Information and Intelligent Systems, 17th International Conference 2006, 20-22

September 2006, ISBN 953-6071-27-4, p. 1- 15.

9) Sabol, T. – Mach, M.: Semantic Web in eGovernment. In: Zbornik Radova,

INFORMATOPOLIS, 21 September 2006, p. 41-59.

10)

Džupka, P. – Skokan, M.: e-Government, ekonomický rozvoj a inovácie. In: Proc. of

National and Regional Economics VI conference, Herľany, Slovakia, 13-13 October 2006,

ISBN 80-8073-721-5, p. 74-79.

11)

Džupka, P. – Skokan, M.: Projekt Access-eGov a elektronizácia verejnej správy. WIKT

2006, 1st Workshop on Intelligent and Knowledge oriented Technologies, November 28-

29, 2006, Bratislava, Slovakia.

4 http://europa.eu.int/comm/research/conferences/2004/cer2004/pdf/rtd_2004_guide_success_communication.pdf

FP6-2004-27020 Page 34 of 40



12) Tomasek, M. – Furdik, K.: Service-based architecture of Access-eGov system. WIKT



13) Bednar, P. – Hreno, J.: Workflow based orchestration model for WSMO. WIKT 2006, 1st

Workshop on Intelligent and Knowledge oriented Technologies, November 28-29, 2006,

Bratislava, Slovakia.

14)

Džupka, P. – Skokan, M.: Projekt Access-eGov a elektronizácia verejnej správy. WIKT



15) Skokan, M. - Bednár, P. - Tomášek, M.: Outline of the Access-eGov architecture. SAMI

2007, 5th Slovakian – Hungarian Joint Symposium on Applied Machine Intelligence,

January 25-26, 2007, Poprad, Slovakia (submitted for publication)

16) Skokan, M. - Bednár, P.: Access-eGov architecture. Znalosti 2007, February 21-23, 2007,

Ostrava, Czech Republic. (submitted for publication)

17) Skokan, M.: Technologies employed in the Access-eGov system. 5th Eastern European e|Gov Days 2007, April 11-13, 2007, Prague, Czech Republic. (submitted for publication)

B.

National press releases

1) Slovak Radio, Slovakia, 31 January 2006 - Radiojournal, 12.00am, “Accessible public administration on the Internet thanks to an EU Project” – a note on the Access-eGov

Project (services provided to citizens and businesses) and Kick off meeting in Kosice.

2) Press agency of Slovak Republic (TASR), 27 January 2006 – Press release on the AccesseGov Project sent electronically to TASR ( www.tasr.sk

), Slovakia

3) Press agency SITA, 30 January 2006 – Press release on the Access-eGov Project and Kick off meeting in Kosice sent electronically to SITA ( www.sita.sk

), Slovakia

4) Slovak Radio, Slovakia 13 February 2006 – interview of Tomas Sabol, to the Slovak

Radio, broadcasted on 15 January 2006 in morning and noon broadcasting.

5) Mittelbayerische Zeitung, Germany, 1 June 2006 – “Persönlicher Helfer im E-

Government” – interview article with Günther Pernul (UR)

6) Annual Report of IT Security Cluster Initiative Ostbayern, Germany, 29 December 2005 –

"Virtuell durch den Behördendschungel" – short article about Access-eGov

7) U-Mail, Germany, May 2006 – “Access-eGov” – full-page article about the project.

8) Annual Report of IT Security Cluster Initiative Ostbayern, Germany, 28 December 2006,

"Sicherheitsmaßnahmen im Europäischen Forschungsprojekt Access-eGov" - short article about Access-eGov.

C.

Users’ Workshops

1) Specification of User Requirements. Office of KSR, 8 participants, Kosice, 20.4.2006.

2) Identification of User Requirements. Office of KSR, 5 participants, Kosice, 23.2.2006.

3) Access-eGov project presentation and discussion regarding the project’s relation to the initiative on federal responsibility finding at regular meetings of the working group

“Deutschland Online” (Germany online), GUC, 31.1.2006 and 8.-9.5.2006

4) Discussion of overall user requirements and trial evaluation strategy, 15-20 participants,

Krakow, Poland, 27.-28.6.2006

5) Project presentation and discussion of field test strategy with municipalities and their IT service providers, 5 participants, Eutin, Germany, 6.7.2006

6) Preparing Workshop for local authorities, Office of SHG, 7 participants, Kiel, 14.02.2006;

FP6-2004-27020 Page 35 of 40



7) Workshop for local authorities, Office of local authorities KomFIT, 6 participants,

24.02.2006

8) Questionnaire, mailing to 42 addresses between 30.03.2006 and 11.04.2006, accompanied by quite a number of telephone calls and dialogues.

9) Focus group meeting at the Special High School and Lyceum of Athens, with attendees representing a wide variety of disabilities: ranging from mobility, to hearing and vision impairments, who assessed and commented all Access-eGov pilot scenarios.07.06.2006

10) Preparing additional interviews by mailing another questionnaire to 5 addresses and by telephone calls and dialogues.

11) Round table within SHG 19.06.2006

12) Providing information about AeG to an interested civil registry office, discussion of developers questions with the civil registry office 06.07.2006.

13) Round table with DERI (Digital Enterprise Research Institute – Innsbruck, Austria) to exchange ideas about new ways in semantic technology usage, held on the premises in

Innsbruck, Austria, November 3, 2006.

D.

Web sites with information on the Project

1) Main Project web site with mutations in national languages (German, Greek, Slovak,

Polish, Arabic), http://www.accessegov.org

2) State Government of Schleswig-Holstein, Germany, http://landesregierung.schleswigholstein.de/coremedia/generator/Aktueller_20Bestand/FM/Information/accessegov.html

3) Semantic Web School, Zentrum fur Wissenstransfer, http://www.semanticweb.at/57.453.453.press.access-egov-accessible-egovernment-embracing-the-semanticweb.htm

4) Data, Information and Process Integration with Semantic Web Services, News Archive

2006, http://www.prleap.com/pr/27982/

5) University of Regensburg - Department of Information Systems, http://www-ifs.uniregensburg.de/index.php?id=136 , http://www-ifs.unir.de/mains/Forschung/akt_forschung_projekte.htm

6) Information Systems research at the German University in Cairo, http://is.guc.edu.eg/research.html

7) Web site of Kosice Self-governing region. http://www.kosice.regionet.sk/KSKWeb/Cinnosti/RegionalnyRozvoj/Projekty/2006713

9318878.htm

8) The website of e-ISOTIS features a dedicated project page ( http://www.eisotis.org/projects_comments.php?id=40_0_4_0_C ) as well as press releases

( http://www.e-isotis.org/pressreleases_comments.php?id=357_0_20_0_C ; http://www.eisotis.org/pressreleases_comments.php?id=194_0_20_0_C )

9) Technical University of Kosice, Faculty of Economics, http://147.232.5.246/ekf/web/web/article.jsp?article=39

10) The web side of Municipality Michalovce – Information about the project

11) Intersoft, a.s., http://www.intersoft.sk/isweb/web/uk/index_root.jsp

12) Municipality of Michalovce, http://www.michalovce.sk/projekty/aeg.htm

13) Cities on Internet Association, http://www.mwi.pl/index.php?id=353

14) City Hall of Gliwice, http://www.um.gliwice.pl/index.php?id=14740/1

15) EMAX S.A., http://www.emax.pl/Implementations/Project/tabid/1231/Default.aspx

FP6-2004-27020 Page 36 of 40



Section 3 - Publishable results

This section provides a publishable summary of each exploitable result the project has generated, and should therefore be included only when the consortium is ready to publicise and have taken the appropriate measures to protect their IPR

5

.

For each exploitable result, this section should indicate:



Result description (product(s) envisaged, functional description, main advantages, innovations)



Possible market applications (sectors, type of use ..) or how they might be used in further research

(including expected timings)



Stage of development (laboratory prototype, demonstrator, industrial product...)



Collaboration sought or offered (manufacturing agreement, financial support or investment, information exchange, training, consultancy, other)



Collaborator details (type of partner sought and task to be performed)





Intellectual property rights granted or published

Contact details

These data will be entered in the CORDIS Results database which is open to the public and may be used by the Commission in its own promotional material. CORDIS will provide a template to collect the data and ensure that the required fields are filled (see http://www.cordis.lu/marketplace/about.htm#summ ).

By the end of the project, this section of the final Plan for using and disseminating the knowledge will include a complete set of all publishable exploitable knowledge.

At this phase of the project (after first 12 project months) only a description of desing of the overall architecture (as defined in D3.1, D3.2 and documented also in D9.1 Market Analysis and Exploitation Plan) can be provided. The issue of IPRs was also briefly addressed in D9.1.

Result description

The expected outcomes of the project that will be subject of the consortium’s exploitation efforts are the following:



A reference Access-eGov platform architecture : The architecture built in AccesseGov will be a semantically extended form of a Service-Oriented Architecture (SOA).

The so-called Access-eGov platform will be built on top of a mesh of peer-to-peer based data repositories. Those repositories will contain semantic descriptions of public administration services. The platform will be able to discover and compose those services, to guide and support a citizen facing specific life events. Since not all the semantic descriptions are likely to share the same ontologies, some sort of mediation component will have the task of arbitration between different corresponding ontologies. The platform will also provide means to execute those services or composition of services and store the state of those execution events to allow for feedback to the citizen;



Access-eGov components : Apart from the platform itself, the Access-eGov system will comprise a Personal Assistant and the Access-eGov Annotation Services. The

5 Please beware that only information which is readily available in the public domain should be included as this might affect the owner’s right to seek protection (eg patent) the results.

FP6-2004-27020 Page 37 of 40


Revision: Draft Final personal assistant’s functionality is split between the platform and the GUI front-end with the platform doing the discovery, composition and execution of services and the

GUI front-end doing the presentation of the state and results, management of user information. The GUI front-end will also help users in discovering goals that match the life event they are facing;



Distributed Security infrastructure : Access-eGov will act as a trusted single-signon domain. Nodes in the platform will decide if a user is acceptable on the basis of attributes the user has (e.g. locality) and, in case of success, will issue access tokens for different services of the platform. While it would be possible for public administration to accept these tokens as well, it will not be mandatory. The personal assistant will have so-called privacy preferences, means of stating that certain attributes should remain private. These privacy preferences can be defined in flexible ways; it will be possible to state that the attribute “phone number” may only be transferred, if the link between the instance querying the attribute and the user is encrypted or that the attribute “credit card number” will never be relayed to anyone except a specific governmental office the user trusts in;



Resource ontologies for government services : A set of reference ontologies for semantic mark-up of eGovernment resources will be produced according to the needs of particular pilot applications. Ontologies will be developed preferably by re-using publicly available ontologies developed within other projects — enhancing them if necessary. In cases where re-use is not feasible, the ontologies will be developed by

Access-eGov. Ontology concepts and their relations will be used for semantic mark-up of services within the pilot application (field test), i.e. for information management within life events modelling and service implementation. This mark-up during pilots

(field test) will also be used to evaluate the ontologies and to identify improvements of the ontologies and their structure. In addition, instructions will be provided on how to adapt these ontologies and combine them with existing organizational resources like thesauri and classifications;



Methodological guidelines : These guidelines will help interested parties to understand the full potential of the Access-eGov platform and components and to adapt them their specific needs. The guidelines include instructions on how to: 1) identify the challenges of cross-organisational information management in the given eGovernment area; 2) set up cross-organisational agreements with the partners involved; 3) adapt the organisational handling of (web) information management; 4) making use of semantic standards (e.g. ontologies) for semantic mark-up of web resources; 5) integrate the Access-eGov components into a given IT infrastructure and interoperability set-up;



Pilot applications in Slovakia and Poland, and a field test in Germany : The pilot applications will implement two challenging cases of administrative services to businesses and citizen, namely the establishment of an enterprise (Poland) and the application for a building permit (Slovakia). The German field test will investigate

Access-eGov’s potential for a Semantic-Web-based upgrade of an existing goodpractice: a cross-organizational “Responsibility Finder” for administrative services.

The Results description section will be elaborated in more details after achieving milestones corresponding to the individual project outcomes described above.

FP6-2004-27020 Page 38 of 40



IPR

When approaching the completion of the project, a proper IPR policy will be conceived.

However, a number of possibilities have already been put forward, which will be explained below, and which will be considered for the later implementation.

The consortium considers following an Open Source Initiative (OSI) licensing scheme, with the MPL license as a major candidate (will be specified after the finalisation of the architectural design of the Access-eGov system). This choice was also made based on the fact that this provision as open source software will increase the interest in the project, hence will also stimulate the dissemination of the Access-eGov outcome.

This MPL license will result in the free use of these various basic components by the consortium partners, as well as external parties, as long as these partners/parties use them in their own business. However, if they ship any MPL software of Access-eGov with their own application and sell the results this should not be royalty free. For doing this, they will need a separate signed agreement with each Access-eGov partner that is affected (see commercial license).

MPL (Mozilla Public License)

As long as partners never distribute the Access-eGov software commercially in any way, they are free to use it for powering their private business, irrespective of whether the used applications are under MPL or other OSI approved licenses or not.

More specifically:



Modifying – a party is allowed to modify the Access-eGov software source code in any way he likes. All changes, all interface code and all code that connects directly or



 indirectly to the interface code will fall under the MPL.

Copying – a party is allowed to copy Access-eGov software binaries and source code, but when he does so, the copies will fall under the MPL license.

In both cases, that party needs to inform the initial developing Access-eGov partner about this.

Commercial License

If a party intends to distribute and sell the Access-eGov software, a commercial license for the

Access-eGov software in question must be obtained.

More specifically:



If the Access-eGov software is included in a party’s application, that party will need a

 commercial licence.

If a party includes any part(s) of Access-eGov software in its application (so that that party’s application can run with the Access-eGov software), this party will need a commercial licence for the components in question.

Any extended (non-basic) components (will be specified after finalisation of the architectural design of the Access-eGov system) also resort under the commercial licence, except for participating partners that are allowed to use components from another partner internally and for non-commercial purposes. In any other case, the respective royalties will have to be paid to the respective partner(s).

FP6-2004-27020 Page 39 of 40



The electronic version of the Periodic activity report must be submitted as follows

A complete file containing the whole report, including the Annex on the Plan for using and disseminating the knowledge

A separate file containing the Publishable Executive Summary

A separate file containing the Plan for using and disseminating the knowledge

A separate file containing the Publishable results of the Plan for using and disseminating the knowledge

FP6-2004-27020 Page 40 of 40

LOGO

Periodic Activity Report No. 2

1 Project objectives and major achievements during the reporting period

2 Workpackage progress of the period

3 Consortium management

4 Other issues

Annex

– Plan for using and disseminating the knowledge

Related documents

Products

Support

LOGO

Periodic Activity Report No. 2

1 Project objectives and major achievements during the reporting period

2 Workpackage progress of the period

3 Consortium management

4 Other issues

Annex

– Plan for using and disseminating the knowledge

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