106764314
Computer Engineering Department
Graduate Student Request Forms
Category 1 – International Students
1.1 CPT
1.2 OPT
1.3 Reduce course load
1.4 Letter for change of status to F1
Category 2 – Program Admission
2.1 Transfer from other program
2.2 Reinstatement after disqualification
Category 3 – Curriculum
3.1 Establish and update Program of Study
3.2 Take non-CMPE department or program course
3.3 Transfer non-SJSU or Open University course
3.4 Waive a core course
Category 4 – Project and Writing Requirements
4.1 Waive technical writing requirement
4.2 Take CMPE 298 to extend CMPE 295 and 295B
Category 5 – Enrollment
5.1 Remove advising hold
5.2 Overlapping course registration
5.3 Late Enrollment
Category 7 – Graduation
7.1 File Candidacy form
7.2 Course substitution
7.3 Apply for graduation
Category 8 – Leave
8.1 Leave of absence
8.2 Withdraw from the university
Category 9 – Do not Process
9.1 Request to change classification
9.2 Request to enroll in a class without prerequisites
9.3 Update program of study
9.4 Late drop
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1.1 Curricular Practical Training (CPT) (Students on an F1 or J1 visa)
Last name: __________________ First name: _______________ SID: ______________
Email: __________________________________ Phone: _________________________
Program:  MSCMPE MSSE
(1) Student submits
 A completed IPSS CPT form*
 The offer letter
 A completed CMPE 298I Form
 A copy of the unofficial student record from my.sjsu.edu
 2 copies of Program of Study (must be completely typewritten)
* For question #2, fill in
The MS degree program in computer/software engineering prepares the student for a
career as a computer/software systems engineer within the framework of an IT
development or support organization. Acquiring industrial experience and an exposure to
a professional engineering work environment speaks directly to the objectives of the
degree, and reinforces the learning objectives of other classes in the degree program.
* For question #3, fill in
Work experience is an intrinsic and absolute requirement for a passing grade in CMPE
298I.
(2) Department office
Tracking Number: ____________ Time Stamp: _____________________________
(3) Department Chair
Decision: ____________________________________ Initial: _______ Date: ______
(4) Student
 Picks up the package
Time Stamp: _____________________________
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1.2 Optional Practical Training (OPT) (Students on an F1 or J1 visa)
Last name: __________________ First name: _______________ SID: ______________
Email: __________________________________ Phone: _________________________
Program:  MSCMPE MSSE
(1) Student submits
 A completed OPT form
 A copy of the unofficial student record
 A completed Computer Engineering department OPT memo
 Two copies of Program of Study (must be completely typewritten)
(2) Department office
Tracking Number: ____________ Time Stamp: _____________________________
(3) Program Director
Decision: ____________________________________ Initial: _______ Date: ______
(4) Student
 Picks up the package
Time Stamp: _____________________________
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1.3 Reduce course load (Students on an F1 or J1 visa)
Last name: __________________ First name: _______________ SID: ______________
Email: __________________________________ Phone: _________________________
Program:  MSCMPE MSSE
(1) Student submits
 Completed IPSS Request to Reduce Course Load form
 Completed Computer Engineering department Reduced Course Load memo
 A copy of the unofficial student transcript from my.sjsu.edu
 A copy of SJSU admission letter
 A copy of Program of Study
(2) Department office
Tracking Number: ____________ Time Stamp: _____________________________
(3) Program Director
Decision: ____________________________________ Initial: _______ Date: ______
(4) Student
 Picks up the package
Time Stamp: _____________________________
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1.4 Letter for change of status to F1
Last name: __________________ First name: _______________ SID: ______________
Email: __________________________________ Phone: _________________________
Program:  MSCMPE MSSE
(1) Student submits
 A copy of the unofficial student record from my.sjsu.edu
 A copy of Program of Study
 A completed Computer Engineering Department Academic Standing memo
(2) Department office
Tracking Number: ____________ Time Stamp: _____________________________
(3) Program Director
Decision: ____________________________________ Initial: _______ Date: ______
(4) Student
 Picks up the package
Time Stamp: _____________________________
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2.1 Transfer from other program
(1) Student submits a Change of Major Application form to SJSU Graduate Studies
Office (not department office)
(2) Student checks with SJSU Graduate Studies Office about the status
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2.2 Reinstatement after disqualification
Last name: __________________ First name: _______________ SID: ______________
Email: __________________________________ Phone: _________________________
Program:  MSCMPE MSSE
(1) Student submits
 A completed Petition for Reinstatement package
 All supporting documents
 A copy of the unofficial student record from my.sjsu.edu
 A copy of SJSU admission letter
 A copy of Program of Study
(2) Department office
Tracking Number: ____________ Time Stamp: _____________________________
 Ask the student to make an appointment with Program Director
(3) Program Director
Decision: ____________________________________ Initial: _______ Date: ______
(4) Department Chair
Decision: ____________________________________ Initial: _______ Date: ______
(5) Student
 Picks up the package
Time Stamp: _____________________________
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3.1 Establish and update Program of Study

Department office doe not process this request

For a MS in CMPE student, a Program of Study must be established during the
orientation session. It will be updated only for exceptional situations.

For a MS in SE student, a Program of Study will be established only for exceptional
situations.

Exceptional situations are
 Take non-CMPE courses (see non-CMPE section)
 Transfer non-SJSU courses (see non-SJSU section)
 Apply for CPT (see CPT section)
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3.2 Take non-CMPE department or program course
Last name: __________________ First name: _______________ SID: ______________
Email: __________________________________ Phone: _________________________
Program:  MSCMPE MSSE
Note: A MS in CMPE student can take at most two non-CMPE Program courses.
Courses pre-approved for CMPE Program are posted at
http://www.engr.sjsu.edu/cmpe/cmpe/cmpe_ms_courseList.php
(1) Student submits
 A copy of the unofficial student record from my.sjsu.edu
 A copy of SJSU admission letter
 Two copies of Program of Study with proposed courses to be taken
 A copy of the non-CMPE course description
(2) Department office
Tracking Number: ____________ Time Stamp: _____________________________
(3) Program Director
Decision: ____________________________________ Initial: _______ Date: ______
(4) Student
 Picks up the package
Time Stamp: _____________________________
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3.3 Transfer non-SJSU and Open University course
Last name: __________________ First name: _______________ SID: ______________
Email: __________________________________ Phone: _________________________
Program:  MSCMPE MSSE
(1) Student submits
 A copy of the unofficial student record from my.sjsu.edu
 A copy of SJSU admission letter
 A copy of Program of Study
 A copy of the non-SJSU course description
 A copy of the transcript for the non-SJSU course
 A SJSU Request for Validation of Transfer Credit
(2) Department office
Tracking Number: ____________ Time Stamp: _____________________________
 Ask the student to make an appointment with Program Director
(3) Program Director
Decision: ____________________________________ Initial: _______ Date: ______
(4) Student
 Picks up the package
Time Stamp: _____________________________
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3.4 Waive a core course
Last name: __________________ First name: _______________ SID: ______________
Email: __________________________________ Phone: _________________________
Program:  MSCMPE MSSE
(1) Student submits
 A copy of the transcript containing the equivalent course
 A copy of the course description
 A copy of Program of Study
(2) Department office
Tracking Number: ____________ Time Stamp: _____________________________
(3) Program Director
Decision: ____________________________________ Initial: _______ Date: ______
(4) Student
 Picks up the package
Time Stamp: _____________________________
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4.1 Take CMPE 298 to extend CMPE 295 and 295B
Last name: __________________ First name: _______________ SID: ______________
Email: __________________________________ Phone: _________________________
Program:  MSCMPE MSSE
(1) Student submits
 A complete CMPE 298 form with project advisor’s signature
 A copy of the unofficial student record from my.sjsu.edu
 A copy of SJSU admission letter
 A copy of Program of Study
(2) Department office
Tracking Number: ____________ Time Stamp: _____________________________
 Ask the student to make an appointment with Program Director
(3) Program Director
Decision: ____________________________________ Initial: _______ Date: ______
(4) Student
 Picks up the package
Time Stamp: _____________________________
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4.2 Waive technical writing requirement
Last name: __________________ First name: _______________ SID: ______________
Email: __________________________________ Phone: _________________________
Program:  MSCMPE MSSE
(1) Student submits
 A letter to describe the request
 All supporting documents
 A copy of the unofficial student record from my.sjsu.edu
 A copy of Program of Study
(2) Department office
Tracking Number: ____________ Time Stamp: _____________________________
 Ask the student to make an appointment with Program Director
(3) Program Director
Decision: ____________________________________ Initial: _______ Date: ______
(4) Student
 Picks up the package
Time Stamp: _____________________________
 Delivers package to AVP Graduate Studies and Research
(5) AVP Graduate Studies and Research
 Notifies student about the decision
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5.1 Remove advising hold
Last name: __________________ First name: _______________ SID: ______________
Email: __________________________________ Phone: _________________________
Program:  MSCMPE MSSE
(1) Student submits
 A copy of the unofficial student record from my.sjsu.edu
 A copy of SJSU admission letter
 A copy of Program of Study
(2) Department office
Tracking Number: ____________ Time Stamp: _____________________________
(3) Program Director
Decision: ____________________________________ Initial: _______ Date: ______
(4) Department Office
 Removes “hold”
Time Stamp: _____________________________
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5.2 Overlapping course registration
Last name: __________________ First name: _______________ SID: ______________
Email: __________________________________ Phone: _________________________
Program:  MSCMPE MSSE
(1) Student submits
 A copy of the unofficial student transcript from my.sjsu.edu
 A copy of Program of Study
 Completed Computer Engineering department Course Registration memo
(2) Department office
Tracking Number: ____________ Time Stamp: _____________________________
(3) Program Director
Decision: ____________________________________ Initial: _______ Date: ______
(4) Department Office
 Removes “hold”
Time Stamp: _____________________________
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5.3 Late Enrollment
Last name: __________________ First name: _______________ SID: ______________
Email: __________________________________ Phone: _________________________
Program:  MSCMPE MSSE
(1) Student submits
 A completed Late Enrollment form with instructor’s signature
 A copy of Program of Study
(2) Department office
Tracking Number: ____________ Time Stamp: _____________________________
(3) Program Director
Decision: ____________________________________ Initial: _______ Date: ______
(4) Student
 Picks up the form
Time Stamp: _____________________________
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7.1 File Candidacy form
Last name: __________________ First name: _______________ SID: ______________
Email: __________________________________ Phone: _________________________
Program:  MSCMPE MSSE
Currently enrolling in:  CMPE 295  CMPE 295A
 CMPE 295B  CMPE 299
(1) Student submits
 An original and completed Candidacy form with filled prerequisite section
(Exact 30 units; enter Prerequisites; enter 295, 295B, or 299 in section B)
 A copy of SJSU admission letter
 A copy of the unofficial student record from my.sjsu.edu
 A copy of Program of Study*
 A copy of Request for Validation of Transfer Credit form†
 A documented proof of waiving core courses†
 A documented proof of waiving prerequisite course†
 A documented proof of waiving technical writing requirement†
 A documented proof of approval of taking non-CMPE department course†
 A documented proof of approval of taking non-CMPE program course*†
* for MSCMPE students only
† if applicable
(2) Department Office
Tracking Number: ____________ Time Stamp: _____________________________
(3) Program Director
Decision: ____________________________________ Initial: _______ Date: ______
(4) Department
 For approved form
 File a copy of approved form and student document in pick-up drawer
 Forward the original form to SJSU Graduate Studies Office, or
 File disapprove form and student document in pick-up drawer
(5) Student
 Picks up the form
Time Stamp: _____________________________
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7.2 Course substitution
Last name: __________________ First name: _______________ SID: ______________
Email: __________________________________ Phone: _________________________
Program:  MSCMPE MSSE
A course substitution form is necessary only after an approved Candidacy form has been
submitted to SJSU Graduate Studies office.
(1) Student submits
 A copy of the approved Candidacy form
 An original Request for Course Substitution form
 A copy of the unofficial student record from my.sjsu.edu
 A copy of Program of Study
(2) Department office
Tracking Number: ____________ Time Stamp: _____________________________
(3) Program Director
Decision: ____________________________________ Initial: _______ Date: ______
(4) Student
 Picks up the form
Time Stamp: _____________________________
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7.3 Apply for graduation
(1) Student submits following forms to SJSU Graduate Studies Office (not department
office)


Request for Award of Masters Degree
Course Substitution form if necessary
(2) Student contacts SJSU Graduate Studies Office for the status
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8.1 Leave of absence
Last name: __________________ First name: _______________ SID: ______________
Email: __________________________________ Phone: _________________________
Program:  MSCMPE MSSE
(1) Student submits
 A completed Leave of Absence form
 A copy of the unofficial student record from my.sjsu.edu
 A copy of SJSU admission letter
 A copy of Program of Study
(2) Department office
Tracking Number: ____________ Time Stamp: _____________________________
(3) Program Director
Decision: ____________________________________ Initial: _______ Date: ______
(4) Student
 Picks up the form
Time Stamp: _____________________________
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8.2 Withdraw from the university
Last name: __________________ First name: _______________ SID: ______________
Email: __________________________________ Phone: _________________________
Program:  MSCMPE MSSE
(1) Student submits
 A completed Request to Withdraw from the University form
 A copy of the unofficial student record from my.sjsu.edu
 A copy of Program of Study
(2) Department office
Tracking Number: ____________ Time Stamp: _____________________________
(3) Program Director
Decision: ____________________________________ Initial: _______ Date: ______
(4) Student
 Picks up the form
Time Stamp: _____________________________
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9.1 Change classification status
 Department office does not process such requests
 Upon the approval of a candidacy form, a student’s status will be automatically
changed to “Classified”.
9,2 Enroll in a class without prerequisites
 Department office does not process such requests
 This is the decision of individual instructor.
9.3 Update program of study
 Department office does not process such requests
 Refer to requests from other categories
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