Monthly Air Fare Analysis
This report provides a snap-shot of monthly air activity. Totals are provided for
the amount invoiced, discount received, number of tickets, potential savings and
reason codes for refusal of lower fares.
Questions answered by this report include:
• What is the monthly expense and total tickets?
• What is the actual fare versus normal fare?
• What is the potential savings and reason if passenger declined lower fare?
Data elements:
Passenger:
Adv Days:
CR:
Actual Fare:
Normal Fare:
Discount:
Policy Fare:
Potential Savings:
Traveler name.
Days in advance passenger requested ticket
Carrier booked.
Fare booked.
Standard rate.
Discount received on airline tickets.
Negotiated Rate.
Savings which could have been received and reason
traveler declined the lower fare.
Adv
Passenger
Invoice
Ticket # Days Date
Brenner, Diane 332938 1221824844 3 2/11/01
D: Alternate Carrier Refused
Brenner, Diane 332944 1221834860 4 2/12/01
X: Lowest Fare Obtained
Mancus, Jay S 332416 1221396253 2 2/09/01
D: Alternate Airport Refused
Mancus, Jay S 332308 1221138636 2 2/08/01
D: Alternate Times Refused
Schmidt, John 332419 1231396256 1 2/08/01
N: Negotiated Fare
Weber, Mark 332643 1221589506 3 2/09/01
X: Lowest Fare Obtained
Weber, Mark 332692 1221589558 5 2/12/01
L: Lower Than Policy
Wohanka, Ed 332946 1221934852 6 2/12/01
X: Lowest Fare Obtained
Wohanka, Ed 332947 1221934853 6 2/12/01
L: Lower Than Policy
Average
3.5
Actual Normal Discount Policy Potential
CR
Itinerary
Fare Fare Amount % Fare Savings
UA EWR PDX-SFO 686 836
150 18% 500 186
Remarks: Journeycorp Discount
DL PDX BOI-PDX 389 500
119
0% 289 100
Remarks:
UA LGA ORD-LGA 781 973
192 20% 556 225
Remarks: Upgraded to first for free
US LGA BOS-LGA 300 300
0
0% 220
80
Remarks: Journeycorp Discount
US LGA BOS
150 200
50 27% 110
40
Remarks: Journeycorp Discount
UA LGA ORD-PVD 843 843
0
0% 700 143
Remarks: Upgraded to first for free
UA PVD LAX-DFW 2,601 2,835 234
9% 2,220 381
Remarks: Split Ticket
DL PDX BOI
82 82
0
0% 82
0
Remarks:
UA BOI LAX
255 384
129 55% 129 126
Remarks:
676 772
97 14% 534 142
-1-
Monthly Departmental Purchasing Analysis
This report is designed to provide an overview of travel purchasing (air, hotel
and car) by department detailing total amounts, transactions and average
transactions amounts. The total amount of travel purchased is also provided
with the percentage of the department’s share of the company total which can be
used to identify those departments with the greatest amount of travel.
Questions answered by this report include:
• What are the air, hotel and car totals by department?
• What share of the company’s total did a department comprise?
• What is the average transaction price for air, hole and car by department?
Data elements:
Department
Amounts-Air, Hotel & Car
Tickets
Avg (average)
Nights
Days
Total Amount
Share
Department name and reporting relationship.
Each category expended separated by department.
The number of tickets purchased.
The average ticket price, room and car rate.
The number of hotel nights booked.
The number of car rental days booked.
The total air, hotel and car amount expended.
The department’s share of total company expense.
Air
Department
Amount Tickets Avg
Administration
64,342
69 932
Personnel
14,993
16 937
Planning
16,968
16 1,061
Public Relations 19,034
19 1,002
Safety
13,347
18 742
Marketing
144,087
Advertising
36,424
International Sales 8,146
U.S. Sales
74,853
Promotions
17,469
Training
7,194
Manufacturing
34,593
Chemicals
24,780
Plastics
3,970
Research & Dvlp. 5,843
XYZ Company
243,021
163 884
63 578
13 627
43 1,741
33 529
11 654
Hotel
Amount Nights Avg
8,596
54
159
1,451
8
181
2,425
14
173
3,305
25
132
1,415
7
202
1,941
15
129
220
819
902
2
3
10
110
273
90
Car
Amount Days
2,451
77
4,860
21
3,276
18
310
10
324
12
Avg
33
36
42
31
27
254
58
44
252
430
228
9
10
6
28
43
38
55
36
5
14
629
688
847
417
5,557
4,409
1,148
56
44
12
99
100
108
228
531
406
3
9
14
76
59
29
287
847
16,094
125
129
6,119
211
29
-2-
Total
Amount Share
73,151 28%
16,579
6%
19,471
8%
22,338
9%
14,763
6%
146,281
36,424
8,366
75,926
18,371
7,194
56%
14%
3%
29%
7%
3%
40,150
29,189
5,118
5,843
15%
11%
2%
2%
259,582 100%
Journeycorp Special Savings
This report is designed to document and track the savings of “waivers and
favors” achieved by Journeycorp for your company. Waivers and favors include,
but are not limited to: free upgrades in service, waivers in airline restrictions and
advanced purchase requirements, special negotiated rates and savings attained
through currency conversion.
Questions answered by this report include:
• What has Journeycorp saved our company through special services?
• Which airlines are particularly helpful in granting special services?
• How proactive is Journeycorp being in providing the best possible service at
the lowest possible price?
Data elements:
Name
Issue
Invoice
Ticket
A/L
Itin
Amount
UDID4
Name
Issue
Bein/Greg
4/13/01
Bryan/John
5/4/01
Certo/Brenda 3/6/01
Gandlo/Tom 6/9/01
Genader/Rob 3/4/01
Lassier/Phil
7/30/01
Marfia/Sue
7/8/01
Robbins/Karen 7/8/01
Ryan/Nick
7/21/01
Schozer/Ken 3/13/01
Travers/Tim 6/19/01
Traveler name.
Issue date of ticket.
Original invoice number of ticket.
Airline ticket number.
Issuing airline 2 letter code.
Ticket itinerary in airline city code.
Total spent on ticket.
Dollar value or savings amount and description of service.
Invoice
370260
370359
370109
370537
469706
370705
370637
370636
370668
370150
370586
Ticket
1138376108
1150002716
1138375930
1162172154
1140454775
1162172326
1162172266
1162172265
1162172298
1138375981
1162172207
A/L
AA
AA
YX
AA
AF
CO
US
US
AA
VS
AA
Total in value added savings
Itin
jfk lhr jfk
jfk nrt lga
lga mke lga
lga dfw lga
jfk cdg jfk
ewr jax ewr
jfk lax pit
jfk lax pit
jfk lhr jfk
jfk zrh jfk
ewr aus ewr
Amount UDID4
5,343.40 3,342.00 value upgrade to 1st
5,090.00 2,211.00 value upgrade to 1st
443.00 100.00 saved waiver of restriction
818.00 629.00 saved fare match
1,859.20 814.00 saved split ticket
935.30 384.00 value upgrade to 1st
895.00 318.00 saved fare match
895.00 318.00 saved fare match
2,662.90 2,700.00 value upgrade to business
2,858.40 727.00 saved used foreign currency
397.00 604.00 saved waiver of restriction
12,147.00
-3-
Travel Trends Graph
This graph illustrates the amount of actual expense for air/hotel/car over a one
year period. This report may be used to compare the amounts purchased
annually for these categories over any specified year.
Questions answered by this report include:
•
What is the annual purchasing trend for air/hotel/car?
•
How much was spent on air/hotel/car over one year?
•
What is the ration of air/hotel/car expense over one year?
Data elements:
Amount:
Months:
Air
Hotel
Car:
Low to high dollar amount spent on air, hotel and car.
Twelve-month period selected for analysis.
Total air amount invoiced during period
Total hotel amount booked during period
Total car amount booked during period.
$100,000
$90,000
$80,000
$70,000
$60,000
Air
$50,000
Hotel
$40,000
Car
$30,000
$20,000
$10,000
$0
January
Month
January
February
March
Total
Air
$97,454
$58,670
$71,650
$227,774
February
Hotel
$19,365
$16,749
$20,657
$56,771
March
Car
$10,120
$6,441
$8,135
$24,696
Total
$126,939
$81,860
$100,442
$309,241
*Please note the data shown in these samples are not actual data, for sample use only.
-4-
Travel Summary
The following one page summary report is designed to provide all critical
measurements of travel purchasing. This report includes totals and measures for
air, hotel, can car for both domestic and international travel. This report also
provides year-to-date totals for each category. Key ratios, such as cost per mile,
average room rate and car rental day, provide a means to monitor overall travel
spending.
Questions answered by this report include:
• How much has our company spent on travel last quarter and year-to-date?
• What was the ratio of domestic to international travel for air, hotel & car?
• What portions of travel did air, hotel & car consume?
Data elements:
Tickets:
Tickets:
Amount:
Avg Ticket Price:
Higher than Full Fare:
Discount Amount:
Discount %:
Potential Savings:
Efficiency:
Number of tickets reported.
Total dollar amount of air tickets.
Average cost per invoice or trip.
Percent of total air purchased at higher than full fare.
Amount of discount saved off full coach fare.
Percentage of discount off full coach fare
Amount of possible savings if lowest fares were flown.
Percent of savings used by traveler.
Flights:
Flights:
Avg Flight Price:
Avg Fights per Trip:
Miles:
Avg Miles per Trip:
Cost per Mile:
% Flights by Fare Code:
Total number of flights to destinations.
Average cost per origin and destination.
Average number of flights per trip.
Total point to point miles flown.
Average miles flown from origin to destination.
Average cost per mile flown.
Percentage of flights by discount, coach, train, etc.
Hotel:
Trip Nights:
Room Nights:
Amount:
Average Nightly Rate:
Percent by nightly rate:
Nights computed from flight duration
Total room nights booked.
Total hotel booking amount.
Average booked room rate.
Percentage by room price range.
Car:
Car Days:
Total number of car rental days booked.
-5-
Amount:
Avg Daily Rate:
% by Car Class:
Dollar amount of car rental
Average booked car rental rate.
Percent by car rental class/size.
-6-
Travel Summary
Year-To-Date
Domestic
Period
Annual
Tickets:
Tickets
Amount
Avg Ticket Price
Higher than Full Fare
Discount Amount
Discount %
Potential Savings
Efficiency
Flights:
Flights
Avg Flight Price
Avg Flights Per Trip
Miles
Avg Miles per Trip
Cost per Mile
% Flights by Fare Code
Discount
Train
Coach
Other
Hotel:
Trip Nights
Room Nights
Amount
Avg Nightly Rate
% by Nightly Rate
$0 – $89
$90 - $125
$126 - $175
$176 - $200
$201 up
Car:
Car Days
Amount
Avg Daily Rate
% by Car Class
Economy
Mid-Sized
Full-Sized
Luxury
International
Period
Annual
Total
Period
Annual
865
$201,692
$233
0%
$209,077
51%
$35,908
85%
2,774
$660,186
$238
0%
$593,633
47%
$145,477
80%
47
$59,139
$1,258
2%
$26,427
31%
$15,332
63%
78
$98,395
$1,261
1%
$53,026
35%
$21,119
72%
912
$260,832
$286
1%
$235,504
47%
$51,240
82%
1,824
$111
2.1
1,242,328
681
$0.16
5,833
$113
2.1
3,659,435
627
$0.18
111
$533
2.4
321,632
2,898
$0.18
198
$497
2.5
565,681
2,857
$0.17
1,935
6,031
$135
$126
2.1
2.1
1,563,960 4,225,116
808
701
$0.17
$0.18
66%
24%
9%
1%
64%
25%
10%
1%
77%
0%
0%
23%
70%
0%
6%
24%
67%
23%
8%
2%
65%
24%
10%
2%
3,306
1,957
$120,294
$61
9,645
5,691
$348,629
$61
275
163
$35,947
$221
502
232
$48,020
$207
3,581
2,120
$156,241
$74
10,147
5,923
$396,649
$67
91%
2%
5%
0%
1%
90%
4%
5%
0%
1%
37%
2%
0%
1%
60%
36%
3%
3%
6%
52%
87%
2%
4%
0%
6%
88%
4%
5%
0%
3%
719
$25,011
$35
2,263
$77,573
$34
1
$49
$49
2
$88
$44
720
$25,060
$35
2,265
$77,661
$34
73%
21%
5%
1%
74%
19%
6%
1%
0%
100%
0%
0%
50%
50%
0%
0%
73%
21%
5%
0%
74%
19%
6%
0%
-7-
2,852
$758,582
$266
0%
$646,659
46%
$166,595
80%
Market Pair By Carrier
This report displays a summary of the carriers flown by market pair. The report
analyzes flights by carrier including: number of miles, cost per mile, average
ticket price and total expense. This report is useful for negotiation purposes to
demonstrate markets flown and carriers utilized.
Questions answered by this report include:
•
What are our most frequent city pairs?
•
Which carrier is utilized most often for a particular city pair?
•
Could we move marketshare to another carrier for additional revenue?
Data elements:
Market Pair
Carrier
Flights Total
Flights %
Amount Total
Amount %
Average Flight Price
Cost per mile
Market Pair
Carrier
ATL - EWR: Atlanta GA - Newark NJ
Continental
Delta
Subtotal ATL - EWR (745 miles)
Origin and destination airport, city and mileage.
Airline flown/reported.
Total flights taken by carrier.
Percentage of flights taken by carrier.
Total amount paid on carrier.
Percentage amount paid on carrier.
Average price paid per ticket.
Average cost per mile flown.
Flights
Total %
Amount
Total
%
Average
Flight
Price
Cost
Per
Mile
9 50%
9 50%
18 100%
$1,462
1,639
$3,100
47%
53%
100%
$162
182
$172
$0.22
0.24
$0.23
JFK - LAX: NYC Kennedy - Los Angeles CA
American
7 78%
Trans World
2 22%
Subtotal JFK - LAX (2,468 miles)
9 100%
$4,761
1,385
$6,145
77%
23%
100%
$680
693
$683
$0.28
0.28
$0.28
EWR - JAX: Newark NJ - Jacksonville FL
Continental
10 100%
Subtotal EWR - JAX (821 miles)
10 100%
$2,362
$2,362
100%
100%
$236
$236
$0.29
$0.29
JFK - SFO: NYC Kennedy - San Francisco CA
American
5 83%
Delta
1 17%
Subtotal JFK - SFO (2,578 miles)
6 100%
$3,355
685
$4,040
63%
17%
100%
$671
685
$673
$0.26
0.27
$0.26
EWR - SAN: Newark NJ - San Diego CA
Continental
14 93%
United
1
7%
Subtotal EWR - SAN (2,419 miles)
15 100%
$11,195
1,023
$12,218
92%
8%
100%
$800
1,023
$815
$0.33
0.42
$0.34
-8-
Total
58
100%
$27,865 100%
$515
$0.28
-9-
Carrier Totals
This report totals all flight activity by carrier. The report analyzes the flights by
carrier including the number of flights, miles, cost-per-mile, average ticket price
and total expense. This report is useful when one must identify the top carriers
flown during any period.
Questions answered by this report include:
•
What are the top carriers flown?
•
What is the carrier activity by flights, miles and cost?
•
How much does each carrier consume of our over-all expense?
Data elements:
Airline:
Flights Total:
Flights Percent:
O&D Miles Total:
O&D Miles Percent:
Average Cost Per Mile:
Average Flight Price:
Amount Total:
Amount Percent:
Airline reported.
Total flights flown on carrier.
Percentage of total flights flown.
Total miles flown by carrier.
Percentage of total miles flown
Computed average cost per mile for carrier.
Average price per flight for carrier.
Total amount paid to carrier.
Percentage of total expenditure paid to carrier.
Flights
--------------Airline
Total
%
American
1,077
68%
United
131
9%
Northwest
93
7%
Delta
74
5%
TransWorld
51
3%
Continental
38
2%
USAir
32
2%
Pan Am
15
1%
British Air
11
1%
America West
9
1%
Alaska
7
0%
KLM Dutch
6
0%
Lufthansa
5
0%
Iberia
3
0%
Others
1
0%
Total
1,553
100%
O&D Miles
--------------Total
%
1,054,441
64%
135,942
8%
144,535
9%
99,465
6%
51,635
3%
33,054
2%
18,113
1%
3,278
1%
28,674
2%
8,745
1%
6,061
0%
17,304
1%
14,832
1%
1,725
0%
1,528
0%
1,619,332 100%
-10-
Average
Cost Per
Mile
.28
.28
.21
.21
.22
.23
.39
.92
.45
.22
.32
.21
.15
.20
.76
.30
Average
Amount
Flight
------------------Price
Total
%
287
321,888
65%
287
37,591
8%
331
30,769
6%
287
21,226
4%
226
11,525
2%
202
7,671
2%
220
7,039
1%
202
3,029
1%
1,168
12,852
3%
209
1,880
0%
274
1,919
0%
612
3,671
1%
433
2,167
0%
118
353
0%
1,167
1,167
0%
$308
$464,747
100%
Hotel Location Usage
The Hotel Usage graph illustrates the percentage of hotel use by room nights and
expense by city. By identifying the cities with a percent of nights that is higher
then the percent of expense, one may identify low from the high cost cities.
Questions answered by this report include:
•
What are the top cities for hotel usage?
•
What is the percentage of use by nights and expense?
•
What are the high and low cost cities?
Data elements:
Percent of Use:
Room Nights:
Expense:
Percentage of use by hotel city
Percentage of room nights booked.
Percentage of hotel expense booked.
50%
45%
40%
35%
30%
Room Nights
Expense
25%
20%
15%
10%
5%
0%
New York
Boston
Atlanta
-11-
Others
Car Activity by Chain
The Car Activity by Chain report analyses car rental activity by chain and city.
Total amounts are provided for travelers, rental days and amount. Averages are
computed for rental days and rental amount. This report is useful for
determining purchasing concentrations by rental car company and top cities for
each company.
Questions answered by this report include:
•
What car rental company has the largest share of business?
•
Which cities are most frequently booked by car rental chain?
•
What is the total car rental expense and average rate for the period?
Note that agents must put the rate in the reservation for the amount to be correct.
When this information is not in the reservation, report totals and averages will be
incorrect.
Data elements:
Chain:
City Code:
Company Name:
Total Travelers:
Total Days:
Total Amount:
Average Rental:
Average Rate:
Car rental company chain.
City code of where cars were rented.
Rental car company name.
Total travelers renting cars.
Total booked car rental days.
Total booked car rental amount.
Average number of days booked for car rental.
Average daily rate for car rental bookings.
Chain
National
City
Travelers
Newark, NJ
58
Dallas-Fort Worth
21
Los Angeles, CA
13
San Antonio, TX
7
San Francisco, CA
11
Chicago-O’Hare
7
Boston, MA
4
Las Vegas-McCarran
4
Greenville/Spartenberg
5
Seattle-Tacoma Int’l
4
Phoenix, AZ
5
Subtotal National
139
Budget
Fort Lauderdale, FL
Dallas-Fort Worth
Subtotal Budget
1
1
2
-12-
Days
211
77
23
20
20
10
9
8
8
8
7
401
Amount
$9,860
2,935
874
760
761
440
396
292
304
304
266
$17,192
Rental
3.6
3.7
1.8
2.9
1.8
1.4
2.3
2.0
1.6
2.0
1.4
2.4
Rate
46.73
38.12
38.00
38.00
38.05
44.00
44.00
36.50
38.00
38.00
38.00
$39.61
3
2
5
$114
100
$214
3.0
2.0
2.5
$37.99
49.99
$43.99
Total
141
406
-13-
$17,406
2.45
$41.80