Constitution of the
College of Engineering, Architecture and Technology
Student Council
Article I
Name
The name of this organization shall be “The College of Engineering, Architecture, and
Technology Student Council of Oklahoma State University” referred to hereafter as the
“Council.”
Article II
Purpose
Section 1: The purpose of the organization is to stimulate and coordinate activities of the
students of the College of Engineering, Architecture and Technology (hereafter referred
to as CEAT) for the welfare and benefit of all the students and to promote unity between
disciplines, doing so either directly or through its subsidiary organizations.
Section 2: The Council shall defend and advocate the interests of CEAT students in all
relations with faculty, alumni, high schools, and companies.
Section 3: The Council shall assume all duties and powers hereafter delegated by the
administration of CEAT.
Article III
Membership
Section 1: Students pursuing a degree in CEAT with the exception of freshmen will be
eligible for membership on the Council. Active members of the Council shall consist of:
A. The Executive Committee of officers as described in Article IV.
B. A maximum of sixty members-at-large selected from applications submitted to
the Executive Committee. The number of members will be chosen by the
Executive Committee, but it will be no less than twenty-five members.
C. The CEAT representatives to the Student Government Association Senate.
D. A duly elected Club Representative from those organizations admitted to the
Council under the provisions of Article III, Section 2, Part C.
Section 2: Council members shall be inducted under the following regulations:
A. Members-at-large will be selected in the first six weeks of the fall and spring
semesters. All members-at-large will be selected through an application and
interview process. New members-at-large will begin their terms at the meeting
following selection. Membership will last until graduation so long as the member
continues to meet requirements of member-at-large membership outlined in
Article III Section 3.
B. CEAT representatives to the Student Government Association Senate will be
members of the Council and will take office at the first regular meeting following
their election in the fall, and serve a term of one academic year. In the event of a
vacancy within the allocated number of representatives, the Executive Committee
will appoint a replacement.
C. A club representative is elected from an organization:
1. Which has been registered by the Committee on Student Organizations
of the Student Government Association Senate.
2. Which advances the CEAT purpose.
3. Which submits proof that at least 85 percent of its membership is
comprised of CEAT students.
D. An organization not in accordance with Article III, Section 2, Part C may be
considered a temporary member of the Council for one school year by meeting
one of the following requirements and by being approved by the active
membership of the Council.
1. Which submits proof that at least 85 percent of its membership is
comprised of CEAT students.
2. Which is designated by the Student Government Association to receive
AFAP funds through CEAT.
Section 3: Active membership for a member-at-large will terminate when a delegate has
more than four strikes per year. The said representative will be notified. One strike will
be given for an excused absence; two strikes will be given for an unexcused absence. An
absence will be excused if and only if the representative has a proxy in attendance.
A. Any member-at-large whose membership has been terminated may appeal
his/her termination to the Council. The written appeal is to be filed with the
Executive Committee before the official appeal is heard before the Council. The
Council may reinstate the delegate by a three-fourths vote of the Council.
B. Members-at-large must earn 100 participation points each semester or active
membership in the Council will be terminated. The Executive Committee will
present a distribution of available points for the semester to the Council no later
than the fourth week of the semester. The distribution of available points may be
adjusted during the semester as deemed necessary by the Executive Committee.
C. A member-at-large may apply for a semester of inactivity if he or she is
unable to attend meetings for a semester. Approval of inactive status is at the
discretion of the Executive Committee. In order to be approved as inactive, said
member-at-large must contact the Executive Committee before the first meeting
of the semester and explain their need to be inactive for the semester.
Section 4: Active membership for a club representative will terminate when the club
representative has more than two strikes per year. The said representative and respective
organization will be notified. No strikes will be given for an excused absence; one strike
will be given for an unexcused absence. An absence will be excused if and only if the
representative has a proxy from said representative’s organization in attendance.
A. Any club representative whose membership has been terminated may appeal
his/her termination to the Council. The written appeal is to be filed with the
Executive Committee before the official appeal is heard before the Council. The
Council may reinstate the club representative by a three-fourths vote of the
Council.
B. If the club representative resigns or is removed according to Section 4 of
Article III, the organization must select and submit to the Council a different
representative within four academic weeks. An organization’s failure to do so
will result in forfeiture of active membership for the remainder of the academic
year.
C. Club representatives must earn 50 participation points each semester or active
membership in the Council will be terminated. The Executive Committee will
present a distribution of available points for the semester to the Council no later
than the fourth week of the semester. The distribution of available points may be
adjusted during the semester as deemed necessary by the Executive Committee.
D. Club representatives are ineligible to be selected for any officer position
including the Executive Committee, Secretary, and CEAT Freshman Council
Facilitator. Club representatives are also ineligible to be selected as a chair for
any Council committee.
Section 5: Any active member of the Council or any proxy sent by a member may vote,
except for the President, who may only vote in the case of a tie.
Section 6: A club representative may represent only one organization at a time. If a
member-at-large also serves as a club representative, said member must satisfy all
requirements for both positions including earning 150 points per semester. Attendance
will be kept separately for each position; said member will receive two strikes per
unexcused absence as a member-at-large and one strike per unexcused absence as a club
representative. In much the same manner, said representative will receive one strike as a
member-at-large for having a proxy in attendance and no strike as a club representative
for having a proxy from said member’s organization in attendance.
Article IV
Executive Committee
Section 1: The Executive Committee shall consist of the following Officers: President,
Vice-President of Committees, Vice-President of Finance, Vice-President of
Communications, Vice-President of Relations, Vice-President of Publications, and
Faculty Advisor.
Section 2: Election of the Officers listed in Section I of Article IV shall be as follows:
A. Only active members of the Council with a minimum overall GPA of
3.00 / 4.00 and full-time student status are eligible to hold office in the Council.
B. Nominations shall be made at the Council meeting preceding the elections.
Additional nominations will be open from the floor prior to balloting for each
office.
C. Elections shall be held at the second to last meeting of the spring semester.
D. Votes shall be cast by secret ballot.
E. Term of office shall start at the conclusion of the election meeting and will be
for a period of one year.
Section 3: The Faculty Advisor of the Council shall be the Dean of CEAT or his
designated representative.
Section 4: In the event that an Executive Committee member fails to meet the GPA
requirements or fails to complete the duties of their position as outlined in Article V, the
Executive Committee may choose to impeach said committee member and remove him
or her from office. The Committee may vote to remove said officer with a simple
majority of the committee.
A. The removed executive may appeal his or her removal to the Council. The
Council may reinstate the Executive by a three-fourths vote of the Council.
B. Nominations for the position previously held by the removed executive
member will be opened at the meeting following the removal of the Executive
Committee member, and elections will be held at the next meeting. The remaining
members of the executive Committee will fulfill the responsibilities of the
removed member until a new executive is elected. The new Vice President must
meet the officer requirements described in Article IV, Section 2, Part A.
C. In the event that the President is removed from office, the remaining
Executive Committee members will select the new President at the executive
meeting following the removal of the President. The new President will be
selected from the Vice Presidents. Until the new President is selected, the Vice
President of Committees will serve as President. Nominations for the executive
position previously held by the new President will be opened at the next Council
meeting. Elections will be held at the meeting following the opening of
nominations. The new Vice President must meet the officer requirements for
described in Article IV, Section 2, Part A.
Article V
Duties of Officers
Section 1: The duties of the President shall be as follows:
A. Preside over all regular meetings of the Council.
B. Conduct President’s Round Tables.
1. President’s Round Tables will be held as deemed necessary by the
CEAT Student Council President.
2. All Presidents of organizations with active representatives on CEAT
Student Council shall attend or send a representative.
C. Call any special meetings of the Council.
D. Appoint ad hoc committees.
E. Maintain effective lines of communication with faculty and staff of CEAT.
F. Inform CEAT Student Council of matters of interest to CEAT students for the
purpose of discussing these issues and developing a formal position on these
matters.
G. Cast the decisive vote on split decisions.
H. Oversee and take responsibility for CEAT Student Council activities.
I. Ensure completion of CEAT Student Council goals by other Officers and
committees as defined below.
J. Attend Student Advisory Council meetings or appoint another officer to
attend.
K. Complete requirements for reporting to Campus Life as defined in Article IX.
Section 2: The duties of the Vice-President of Committees shall be as follows:
A. Hold meetings for committee chairs to share ideas with the committee heads
and to check and reinforce progress.
B. Organize committees to carry out new ideas and oversee the selection of the
committee chairs.
C. Oversee ad hoc committees.
D. Serve as an active co-chair for each event sponsored by the Council.
E. Serve as a link between faculty and chairpersons of committees.
F. Committees shall include, but are not limited to, the following:
Career Fair Committee
CEAT Week Committee
Student Technology Fee Committee
Section 3: The duties of the Vice-President of Finance shall be as follows:
A. Maintain all financial records of the Council
B. Report the financial status of the Council once a month in a regularly
scheduled meeting of the Council.
C. Apply for AFAP funding for the Council.
D. Oversee the Rainy Day Fund Committee
1. Ensure that committee has an adequate amount of members and follows
the rules and regulations of the Rainy Day Fund Process.
2. Ensure that the organizations receiving money from the Rainy Day
Fund submits an article to the CEAT Student Council Newsletter.
E. Formulate and follow a yearly budget.
F. Allocate and account for funding to Council committees and special activities
Section 4: The duties of the Vice-President of Communications shall be as follows:
A. Maintain all correspondence between the Council and its members.
B. Report to the Executive Committee on all matters concerning the CEAT
Freshman Council.
C. Maintain and inform the Council members of membership status as stated in
Article III, Section 3.
D. Organize and oversee the selection of New Members as outlined in Article III,
Section 2, Part A.
E. Maintain the CEAT Student Council Picture Composite.
F. Oversee the Secretary.
Section 5: The duties of the Vice-President of Relations shall be as follows:
A. Oversee the completion of tasks for the following groups:
1. Corporate: Manage communication with corporate groups as
designated by the needs of the Council.
2. Alumni: Inform alumni of the actions and events of CEAT and the
Council. Maintain an alumni database.
3. Intracouncil: Promote interaction between Council members by
organizing activities to enhance relations among members.
B. Maintain databases for the above-mentioned groups (excluding intracouncil).
C. Report activities to the Council, and recruit members to participate in campus
events.
D. Maintain official contact with the National Association of Engineering
Student Councils National and Regional Executive Boards. This includes
providing contact information following the transition of officers and ensuring
Council participation in NAESC activities.
Section 6: The duties of the Vice-President of Publications shall be as follows:
A. Oversee the identified tasks of the following groups:
1. Staff/Articles: Write articles on topics concerning CEAT students.
Alert students to pertinent issues. Communicate with CEAT clubs about
meeting times and locations.
2. Distribution: Obtain the designated number of copies of the newsletter
necessary for distribution and ensure the newsletter’s distribution.
Maintain distribution centers.
B. Edit articles for the newsletter.
C. Create and maintain a Council webpage. Publish newsletter content and
provide relevant information about CEAT Student Council on the World Wide
Web. Use the World Wide Web and other electronic media and technologies to
support the goals of CEAT Student Council.
D. Communicate publication activities to the Council.
Article VI
CEAT Freshman Council
Section 1: A separate entity, the CEAT Freshman Council, will consist of not more than
twenty (20) freshmen, by credit hour, students pursuing a degree in the CEAT. The
members of CEAT Freshman Council shall be chosen by an application and interview
process in the fall semester of their freshman year. Members of CEAT Student Council
will conduct this selection process.
Section 2: The purpose of the CEAT Freshman Council is to introduce freshmen to the
roles and missions of the CEAT Student Council and provide them the opportunity to get
involved in the college as underclassmen. CEAT Freshman Council will also serve to
introduce all disciplines of engineering, architecture, and technology, expand leadership
opportunities, and promote a strong social and academic environment in order to build a
sense of community within CEAT. This council shall also strive to promote
intercollegiate relations and provide pertinent information for all freshmen.
Section 3: The CEAT Freshman Council shall be under the direction of two CEAT
Student Council members elected during the spring semester. These facilitators shall
coordinate all CEAT Freshman Council activities for the fall and spring semesters
following their election, and serve as liaisons between CEAT Freshman Council and
CEAT Student Council. The President of CEAT Student Council will serve as the
advisor to the two facilitators.
Article VII
Amendments
To amend the constitution, two-thirds of members present must approve, provided a
quorum is present, and proposed amendments shall be announced one meeting prior to
vote.
Article VIII
Quorum
A quorum shall consist of 50% plus one of all members-at-large and club representatives.
Article IX
Report to Campus Life
Section 1: At the beginning of the fall semester, the Council shall report the name of its
officers and advisor to the Department of Campus Life, and shall promptly report any
changes that occur during the school year.
Section 2: At the beginning of the fall semester, the Council will file with the Department
of Campus Life a signed “Affirmation of Compliance.”
Section 3: The funds of the Council will be deposited with the university banking
services and these will be audited yearly, preferably at the time a new treasurer is
installed.
Section 4: It is understood that failure to submit such materials, either through continued
negligence or willful omission, might result in the suspension of this organization by the
Committee on Student Organizations.