R2.3
Name:
IMO No:
P&I CONDITION SURVEY REPORT
VESSEL TYPE:
Oil tanker
Ship Name:
IMO No:
Survey date of first attendance:
Survey date of last attendance:
Survey port:
Surveyor:
Surveyors Ref No.:
West of England Ref No.:
Disclaimer
This report, and any accompanying documentation or photographs, has been compiled for the sole use of the Association for insurance
purposes only and should not be disclosed to third parties without prior written permission from the Association. The information
contained in this report, and any accompanying documentation or photographs, is not exhaustive as to the general condition of the ship
and should not be relied upon by members or by any other party as any assurance, representation or warranty as to the condition of the
ship and nothing herein shall prejudice the Club’s rights under the insurance policy in the event of a dispute between the Club and the
member relating to the condition of the ship.''
1.3.
R2.3
Name:
IMO No:
Index
1.
2.
3.1
3.2
3.3
3.4
3.5
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
4.10
4.11
4.12
4.13
5.1
5.2
5.3
5.4
5.5
5.6
5.7
Part A
Survey details
Executive summary
Vessel’s particulars
Circumstances of survey
Overall survey summary
List of defects/deficiencies & list of uninspected items
Summary of safety and operational tests
Surveyor’s comments
List of supporting documentation
Part B
Certificates
Shipboard management
Crew
Safe working
Hygiene standard and house keeping
Fire safety
Life saving appliances
Pollution control
Bridge, navigation and communication
Hull and deck
Lifting appliances
Ballast tanks & void spaces
Machinery spaces
Part C
Cargo and ballast systems
Inert gas system
Tank cleaning system
Cargo control and safety
Documentation – general
Cargo control / documentation – chemical carriers
Documentation – combination carriers
2
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R2.3
Name:
IMO No:
PART A
EXECUTIVE SUMMARY
3
R2.3
Name:
IMO No:
1.
VESSEL’S PARTICULARS
1.1
Particulars
1.1.1
Ship's Name:
1.1.2
Previous Name(s):
1.1.3
IMO No:
1.1.4
Flag/Port of registry:
1.1.5
Year built:
1.1.6
Builder:
1.1.7
Class society:
1.1.8
Class notations:
1.1.9
Recognised Organisation
issuing ISM certification:
1.1.10
Ship type:
1.1.11
GT:
1.1.12
Summer DWT:
1.1.13
Last docking:
1.1.14
Last Class Special Survey:
1.1.15
Ship’s trading pattern:
1.1.16
Master’s name:
1.1.17
Name of owner’s
representative attending
survey:
1.1.18
Time under present
management:
1.1.19
Owners:
1.1.20
Managers (crewing, technical
& operational):
4
R2.3
Name:
IMO No:
2.
CIRCUMSTANCES OF SURVEY
(Describe in brief the circumstances under which the survey was carried out, such as, but
not limited to, the date and the time the survey commenced and date and time of
completion, if the Master was aware of the visit, the operational status of the vessel at the
time, type of cargo handled if applicable, and particular observations or information the
Surveyor may consider to be of interest for the Club. Please also specify ballast tanks and
cargo holds/cargo tanks inspected. Areas not covered at the current inspection and the
reason for not carrying out a full inspection should be stated – if applicable!)
5
R2.3
Name:
IMO No:
3.
SUMMARY OF SURVEY
3.1
Overall Survey summary
Following completion of the survey, and based on his overall impression of the vessel, the
surveyor should complete the overall summary below:
Y
N
Remarks
3.1.1
Do you consider the vessel to be
structurally sound?
3.1.2 Do you consider the vessel to be
cargo worthy?
3.1.3 Do you consider the vessel’s
overall safety policy to be
effective?
3.1.4 Do you consider the vessel’s
pollution prevention equipment
and documented anti-pollution
procedures effective?
3.1.5 Do you consider the vessel’s
navigational
routines
and
navigational equipment to be
satisfactory?
3.1.6 Has the vessel been provided
with properly documented safety
and operational procedures and
are all key areas covered?
3.1.7 Were officers and ratings cooperative during your visit?
3.1.8 Was
the
crew
able
to
communicate satisfactorily in a
common language?
3.1.9 From your contact with various
officers during the survey, would
you say that they appeared
motivated,
experienced
and
competent?
3.1.10 Do you believe that the vessel
and its crew are receiving
adequate support from shore
management?
3.1.11 Do you consider that the
standards
of
crewing
and
operational practices aboard this
ship are satisfactory and do not
need examining in greater detail?
6
R2.3
Name:
IMO No:
3.2
List of Defects/Deficiencies &
List of Uninspected Items
A list of all defects/deficiencies noted during the survey is to be given to the owner’s
representative or master on completion of the survey. A copy of this list, in WORD format,
is to be attached to this executive summary.
If appropriate, please also repeat this for any survey items that could not be inspected,
stating the reason(s) why inspection was not possible.
7
R2.3
Name:
IMO No:
3.3
Summary of Safety and Operational Tests
The Safety and Operational Tests witnessed by the Surveyor, together with the results, are
to be listed below. If due to vessel operations some tests cannot be carried out the reason
needs to be entered in the remarks column. Please note testing may have a Y or N
result and should be marked accordingly as per instructions for filling out the form.
Y N NI NA Results / Remarks
3.3.1
Cargo heating systems. (back to 5.1.18)
3.3.2
Cargo tank high level alarms.
(back to
5.4.6)
3.3.3
Cargo pump emergency stops. (back to
5.4.7)
3.3.4
Pump room gas and bilge alarms.
(back to 5.4.9)
3.3.5
High temperature alarms for cargo,
stripping and ballast pumps. (back to
5.4.15)
3.3.6
Hydro
test
ballast
spaces
surrounding the cargo area to main
deck level. (back to 4.12.1)
3.3.7
Engine room bilge high-level alarms
(back to 4.13.1).
3.3.8
Main fire pump on hydrant. (back to 4.6.2)
3.3.9
Emergency fire pump on hydrant. (back
to 4.6.2)
3.3.10 Emergency power sources. (back to 4.9.3)
(back to 4.13.6)
3.3.11 Emergency lighting. (back to 4.13.10)
3.3.12 Decontamination showers and eye
baths on deck. (back to 5.4.17)
3.3.13 Remote stops and shutdowns
(back to
4.13.13)
3.3.14 Quick closing valves (back to 4.13.11)
3.3.15 Remote closing devices (back to 4.13.12)
3.3.16 Oily water separator 15 ppm monitor.
(back to 4.8.8)
3.3.17 Steering gear (back to 4.13.21)
3.3.18 Emergency steering gear (back to 4.13.21)
3.3.19 Lowering lifeboats (back to 4.7.1)
3.3.20 Running lifeboat engines (back to 4.7.3)
8
R2.3
Name:
IMO No:
3.3.21 Navigation light failure alarm
(back to
4.9.11)
3.3.22 BNWAS alarms (back to 4.9.7)
3.3.23 General emergency alarm
3.3.24 Smoke/fire alarm (back to 4.6.1)
3.3.25 Self test of DSC radio sets (back to 4.9.2)
3.3.26 Test of emergency communications
between bridge/engine room and
bridge/steering gear compartment.
(back to 4.9.13)
3.3.27 Main
switchboard
earth
monitoring system. (back to 4.13.9)
fault
Additional information:
3.4
Surveyor’s comments
To include clarification of answers given above and further remarks regarding any
additional observations or reservations. Particular reference should be made of any items
affecting the vessel’s sea or cargo worthiness.
9
R2.3
Name:
IMO No:
3.5
List of supporting documentation
Class Certificates
Class Listings
Hatch Cover Tightness Report
Crew List
Etc……
Surveyors name:
Signature:
Date:
10
R2.3
Name:
IMO No:
PART B
SURVEY QUESTIONNAIRE
ALL SHIP TYPES
4.
SURVEY QUESTIONNAIRE – ALL SHIP TYPES
4.1
Certificates
Y
4.1.1
Are the relevant class and statutory
certificates valid?
4.1.2
Are all class and statutory certificates
clean? Any conditions, restrictions,
recommendations, exemptions or
memoranda should be noted in the
Remarks column.
4.1.3
Are all required certificates and
documents onboard as per FAL.2Circ.127 ?
N NI NA Results / Remarks
Additional information:
4.2
Shipboard Management
Questions 4.2.1 to 4.2.4 are only to be answered if the current Manager has operated
vessel in excess of 3 months.
Y N NI NA Results / Remarks
4.2.1
Are internal audits of the Safety
Management System (SMS) carried
out at regular intervals and are they
satisfactorily reported?
4.2.2
Are safety meetings carried out at a
regular interval and records kept?
Give details of ship’s safety officer in
remarks column.
4.2.3
Are non-conformity / accident / near
accident reports raised and handled
in a satisfactory manner?
11
R2.3
Name:
IMO No:
4.2.4
Are Masters’ Reviews of the SMS
carried
out
and
satisfactorily
reported?
4.2.5
Is a Planned Maintenance System
(PMS) implemented and kept up to
date?
4.2.6
Is efficient access control in place?
Was surveyor’s identification checked
and verified upon boarding?
4.2.7
Are there contingency plans onboard
to deal with emergencies and spills,
as applicable?
4.2.8
Are
muster
lists,
general
arrangement plans and capacity
plans
available,
current
and
prominently posted in relevant areas?
4.2.9
Is an adequate emergency command
structure in place?
4.2.10
Has the vessel been detained during
the last few months? If not, have
defects / deficiencies identified in the
last PSC Inspection report been dealt
with properly? Date and place of last
PSC inspection to be noted in
remarks column. If vessel has been
detained, attach a copy of that PSC
Inspection report.
4.2.11 Is the vessel regularly visited by a
company superintendent? Note date
of last visit and numbers of visits
annually in remarks column.
4.2.12 Is an approved stability book on
board
and
are
stability/stress
calculations being carried out as
required?
4.2.13 Is an approved loading computer on
board and in use?
4.2.14 Are stability records being properly
maintained,
including
sailing
draughts?
Additional information:
12
R2.3
Name:
IMO No:
4.3
Crew
Y N NI NA
4.3.1
Are officers proficient in Maritime
English to communicate efficiently?
4.3.2
If crew is multinational is there a
common language understood by all?
List number of nationalities and
common language in remarks
column. Append copy of crew list to
the report.
4.3.3
Did you observe any communication
difficulties between crew members?
(see notes on filling out the form
before replying to this question)
4.3.4
Does
the
company
have
a
briefing/de-briefing
policy
for
Masters/Chief Engineers prior to
joining/after signing off?
4.3.5
Are “hand over” reports completed by
the Master/Chief Engineers and
records kept on board?
4.3.6
Does
the
crew
complement
correspond with the Safe Manning
Certificate? Actual and safe manning
complements to be entered in
remarks column.
4.3.7
Are officers recruited and employed
directly by the company? If supplied
by crewing agents give details in
remarks column.
4.3.8
Do officers consider themselves to be
permanent
employees
of
the
company?
4.3.9
In your view are there sufficient
officers and crew on board to handle
both
routine
activities
and
emergencies?
4.3.10 Was the Master aware that a P & I
condition survey had been arranged?
13
Results / Remarks
R2.3
Name:
IMO No:
4.3.11 Are random or specific drug and
alcohol testing carried out?
4.3.12 Are the vessel’s records of crew rest
and working hours up to date, and do
the records confirm compliance with
STCW
and
ILO
Convention
requirements?
Additional information:
4.4
Safe Working
Y
4.4.1
Are manufacturers’ instruction and
maintenance manuals available for
all onboard equipment & machinery?
4.4.2
Are standing orders, procedures,
instructions
and
manufacturers’
manuals written in a language which
can be understood by the crew?
4.4.3
Are
general
and
emergency
instructions posted and written in a
language which can be understood
by the crew?
4.4.4
Are “No Smoking” areas on board
clearly marked and were smoking
regulations observed during your
visit?
4.4.5
As observed, are work
procedures
implemented
adhered to?
4.4.6
Are enclosed space entry rescue
drills being made?
4.4.7
Are portable oxygen and
detection meters provided
regularly calibrated?
4.4.8
Are relevant personal protective
equipment and clothing, as it affects
the vessel type provided and in use?
4.4.9
Is
adequate
lighting
throughout the vessel?
permit
and
gas
and
provided
14
N NI NA Results / Remarks
R2.3
Name:
IMO No:
4.4.10 Are “locked in” handles and alarms
from cold stores and freezers in
satisfactory condition?
4.4.11 Is the CO2 installation protected
against unauthorized release?
4.4.12 Are walkways, stairways, catwalks,
ladders, platforms, and handrails, as
applicable, in satisfactory condition
throughout the vessel?
4.4.13 Are mobile safety guards, such as
rails, lines, and wires etc., provided
and in use?
4.4.14 Are accommodation ladders, pilot
ladders,
gangways,
etc.
in
satisfactory condition? Are means of
embarkation/disembarkation
being
inspected
&
maintained
in
accordance with MSC.1/Circ.1331?
Check monthly inspection records.
4.4.15 Did you observe any unsafe working
practices during your visit? (see
notes on filling out the form before
replying to this question)
Additional information:
4.5
Hygiene Standard and House Keeping
Y
4.5.1
Are galleys, pantries, stores and
accommodation areas clean, tidy and
free of fire hazards (pay particular
attention to galley range hood vent
ducting)?
4.5.2
Is fitted equipment
satisfactory condition?
4.5.3
Are the vessel’s sanitary systems
and washrooms in a satisfactory
condition?
in
apparent
15
N NI NA
Results / Remarks
R2.3
Name:
IMO No:
4.5.4
Are provision and cold stores clean,
tidy and maintained at correct
temperatures?
4.5.5
Is
the
general
housekeeping
standard throughout the vessel
satisfactory?
4.5.6
Are proper food handling procedures
in place?
Additional information:
4.6
Fire Safety
Y
4.6.1
Is the fire detection system in
satisfactory condition? State type of
system in remarks column. (Test
3.3.24 )
4.6.2
Are main and emergency fire pumps
in good operational condition? (Tests
3.3.8 and 3.3.9)
4.6.3
Are the fire hydrants and fire main in
a satisfactory condition?
4.6.4
Are fire stations in tidy condition and
fully equipped? (Hoses and nozzles
should be randomly selected from fire
stations for testing during tests of fire
pumps.)
4.6.5
Are fire fighting drills being carried
out in accordance with SOLAS
requirements?
4.6.6
Are
self-contained
breathing
apparatuses in good condition,
sufficiently charged and cylinders
within test date?
4.6.7
Are
emergency
provided?
4.6.8
Are portable fire extinguishers in a
satisfactory
condition,
correctly
secured and inspections in date?
escape
sets
16
N NI NA
Results / Remarks
R2.3
Name:
IMO No:
4.6.9
Are fire hose lockers, fire hoses and
nozzles in satisfactory condition and
fully equipped?
4.6.10 Are fixed fire-extinguishing systems,
including any fixed deck/engine
room/paint
locker
systems,
in
apparent satisfactory condition with
operating instructions posted? List
areas covered and type of system in
remarks column.
4.6.11 Are all combustible and hazardous
liquids stored in designated spaces
and provided with Material Safety
Data Sheets?
4.6.12 Are acetylene and oxygen bottles
fitted with flashback arrestors and
stored in separate, well ventilated
and designated places?
4.6.13 Were any fire hazards noted on the
vessel? (see notes on filling out the
form before replying to this question)
4.6.14 Are
emergency
escape
route
fluorescent
markings
fitted
in
accordance with IMO requirements?
4.6.15 Are main and
unobstructed?
emergency
exits
4.6.16 Is the fire integrity including fire
doors, fire dampers and shutters
throughout the vessel in satisfactory
structural and operational condition,
and are they correctly marked with
open/closed position and space
served?
4.6.17 Is the international shore connection
readily available?
4.6.18 Are fire control plans posted, properly
maintained and also available
externally?
Additional information:
17
R2.3
Name:
IMO No:
4.7
Life Saving Appliances
All life saving appliances must fulfill SOLAS requirements.
Y N NI NA Results / Remarks
4.7.1
Are lifeboats and davits, including
rescue boat(s) in a satisfactory
condition, correctly stored and
equipped? (Test 3.3.19)
4.7.2
Are davit falls in satisfactory condition
and well-greased? Pay particular
attention to areas passing through
standing sheaves. Confirm inspection
/ maintenance complies with SOLAS
III 20.4 / MSC.1/Circ.1206 Rev.1
4.7.3
Are lifeboat engines well maintained
and easy to start? (Test 3.3.20)
4.7.4
Has the lifeboat on-load release been
evaluated
in
accordance
with
MSC.1/Circ.1392? If not, have fall
preventer devices been fitted in
accordance with MSC.1/Circ.1327 ?
4.7.5
Are life rafts and hydrostatic releases
properly secured / fitted, serviced and
in satisfactory condition?
4.7.6
Are
EPIRB’s
correctly
coded,
batteries in date, and hydrostatic
releases serviced?
4.7.7
Are lifebuoys, lights and smoke floats
of approved type, in correct locations
and satisfactory condition? (Check
weight of quick release lifebuoys
attached to smoke floats – these
need to be a minimum of 4 kg as
opposed to general lifebuoy minimum
weight of 2.5 kg)
4.7.8
Are life jackets, immersion suits and
thermal protective aids of approved
type, properly stowed and sufficient
in numbers?
18
R2.3
Name:
IMO No:
4.7.9
Is the medicine locker, and hospital if
provided,
sufficiently
stocked
(including cargo specific antidotes),
tidy & with medical stores in date?
4.7.10 Is an oxygen resuscitator provided?
4.7.11 Are all signs for safety equipment in
place, marked with IMO symbols and
instructions written in the working
language of the vessel?
4.7.12 Are lifeboat drills being carried out in
accordance
with
SOLAS
requirements? Note in remarks
column date when lifeboats last
lowered to the water.
4.7.13 Are distress flares and line throwing
apparatus provided in accordance
with SOLAS requirements and in
date?
Additional information:
4.8
Pollution Control
Y
4.8.1
Are deck save-alls fitted as required,
provided with drain plugs, and in a
satisfactory condition?
4.8.2
Are scupper plugs readily available?
4.8.3
Is the vessel free from any hull,
bulkhead, valve or pipeline leakage,
including hydraulic lines, liable to
cause pollution or affect safe
operations?
4.8.4
Is the vessel provided with a class
approved SOPEP / SMPEP and/or, if
applicable, a VRP, with an updated
IMO coastal state contact listing
4.8.5
Is oil spill
available?
clean-up
equipment
19
N NI NA Results / Remarks
R2.3
Name:
IMO No:
4.8.6
Is the Oil Record Book Part I and
Part II properly filled out and up to
date?
4.8.7
Are bunkering/oil transfer procedures
in place, and if observed, adhered
to?
4.8.8
Is oily water separator in apparent
good condition, instructions posted
and 15ppm monitor calibrated? (Test
3.3.16)
4.8.9
Is the Garbage Record Book up to
date?
4.8.10 Are waste receptacles in good
condition and made of ‘noncombustible material’ (required by
SOLAS Ch II-2 Reg. 4.4.2)?
4.8.11 For operations within Emission
Control Areas is fuel change over
written procedure onboard and are
records being kept in accordance
with MARPOL Annex VI Regulation
14.6?
4.8.12 Is a list of equipment containing
Ozone Depleting Substances (ODS)
onboard? Is an ODS record book
being maintained (MARPOL Annex
VI Regulation 12)?
4.8.13 For crude oil tankers, is an approved
Volatile Organic Compound (VOC)
Management Plan onboard and
implemented in accordance with
MARPOL Annex VI Regulation 15.6?
4.8.14 Is there an approved Ballast
Management Plan on board and is
the Ballast Water Record Book
properly completed as appropriate?
Additional information:
20
R2.3
Name:
IMO No:
4.9
Bridge, Navigation and Communication
Y
4.9.1
Is the bridge and navigational
equipment in
good order and
in
accordance
with
SOLAS
requirements?
4.9.2
Is the communications equipment in
good order and in accordance with
SOLAS requirements? (Test 3.3.25)
4.9.3
Are the emergency batteries in good
condition and fully charged? (Test
3.3.10)
4.9.4
Is the radio log being maintained
correctly?
4.9.5
Do
the
nautical
charts
and
navigational publications carried
onboard cover vessel’s trading areas
and are procedures in place for their
correction and up dating?
4.9.6
If applicable (SOLAS Chap V Reg
19.2.10), is an approved Electronic
Chart Display and Information
System (ECDIS) fitted and is an
appropriate
back-up
system
available?
4.9.7
If applicable, (SOLAS Chap V Reg
19.2.2.3) is a Bridge Navigation
Watch Alarm System (BNWAS) fitted
and operational (Test 3.3.22)?
4.9.8
If applicable, have officers undergone
an approved ECDIS training course
and type specific familiarisation
training for the equipment onboard?
4.9.9
If fitted, is the Voyage Data Recorder
operational? Are clear instructions
posted on how to save data in the
event of an incident?
4.9.10 Are Bridge Procedures, Company
and Master’s standing orders in
place and followed?
4.9.11 Are navigation lights in a satisfactory
condition? (Test 3.3.21)
4.9.12 Is passage planning properly carried
out and covering berth to berth?
21
N NI NA Results / Remarks
R2.3
Name:
IMO No:
4.9.13 Is
emergency
communication
between bridge-engine room and
bridge-steering gear compartment
satisfactory? (Test 3.3.26)
4.9.14 Is external weather routing in use for
ocean voyages?
Additional information:
4.10
Hull and Deck
Y
4.10.1 Is the visible condition of shell plating
satisfactory?
4.10.2 Is the visible condition of deck plating
satisfactory?
4.10.3 Are hull markings legible?
4.10.4 Are ventilators and air/sounding
pipes on deck in satisfactory
condition with efficient closing
devices and clearly marked with the
compartment they serve?
4.10.5 Are weather tight doors and stores
hatches
fully
operational
and
providing effective sealing?
4.10.6 Are windlasses, winches, rollers, fair
leads, capstans, bollards
and
mooring
lines
in
satisfactory
condition?
4.10.7 Are non-slip arrangements in place
about mooring equipment? Have
Snap-back zones been marked?
4.10.8 Is ancillary deck piping (cable
ducting, fresh water, compressed air
etc.) in satisfactory condition?
4.10.9 Are emergency towing procedures
/equipment in order?
4.10.10 Are visible sections of anchor cables
in satisfactory condition?
22
N NI NA Results / Remarks
R2.3
Name:
IMO No:
4.10.11 Are the mooring ropes and wires in
satisfactory condition?
4.10.12 Are heaving lines unweighted and in
good/safe condition? Inspect and
report any dangerous use of weights
Additional information:
4.11
Lifting Appliances
Y
4.11.1 Are all derricks, cranes and other
lifting equipment properly maintained
and marked? (Include engine room
and provision cranes).
4.11.2 Have
periodical
inspections,
maintenance and testing been
carried out on all lifting equipment?
Date of last inspection to be noted in
remarks column.
4.11.3 Is the apparent structural condition of
derricks/cranes satisfactory?
4.11.4 Confirm that SWL is clearly marked
on all items (including loose gear).
4.11.5 Are wires and sheaves in apparent
satisfactory condition with no signs of
excessive wear (pay particular
attention to standing parts)?
4.11.6 Are alarms, limit switches and other
safety devices apparently operational
and regularly tested?
4.11.7 Are the holding down bolts in
apparent satisfactory condition? Is
there evidence that any have been
withdrawn for testing (eg, evidence
being unpainted bolts, bolts with
reduced paint covering or comments
in the ship's lifting gear maintenance
records)?
23
N NI NA Results / Remarks
R2.3
Name:
IMO No:
4.11.8 Is the slewing ring in apparent
satisfactory condition? Are “Rocking
Tests”
being
made
as
per
manufacturers’ recommendations?
4.11.9 Is loose gear apparently free from
excessive wear and corrosion?
4.11.10 Are crane / derrick electrical /
hydraulic systems in apparent
satisfactory condition?
4.11.11 Are crane access ladders and
platforms in apparent satisfactory
condition and allow for safe access?
4.11.12 Are operating controls in apparent
good order? Confirm that windows
are clear and unobstructed.
Additional information:
4.12
Ballast Tanks & Void Spaces
Specify number and arrangement of ballast tanks and void spaces in “Additional
information” section.
Tanks inspected are to be listed in remarks column.
Y N NI NA Results / Remarks
4.12.1 Are tanks and void spaces free from
significant wastage, pitting and
scale? (Test 3.3.6)
4.12.2 Is the corrosion protection (coating /
anodes) in satisfactory condition?
4.12.3 Is the steel structure free from
buckling / fractures / doublers /
temporary repairs / poor alignment
etc.?
4.12.4 Are manhole covers and seals in
satisfactory condition?
4.12.5 Are tanks free from any sign of oil
contamination?
4.12.6 Is pipe work passing through tanks /
void spaces in satisfactory condition?
24
R2.3
Name:
IMO No:
4.12.7 Are valves
system in
condition?
and valve operating
apparent satisfactory
Additional information:
4.13
Machinery Spaces
Provide full details of the main and auxiliary engines in “Additional information” section.
Y
4.13.1 Are
all
engine
compartments,
including bilges, clean, tidy and free
from combustible materials? (Test
3.3.7)
4.13.2 Is all main and auxiliary machinery in
good condition and free from
significant oil or water leakages
and/or temporary drains?
4.13.3 Is main and auxiliary machinery
being maintained in accordance with
manufacturers’ specified intervals?
(Check running hours)
4.13.4 Is the engine monitoring and control
system fully operational and regularly
tested?
4.13.5 If UMS vessel is an engineers call
alarm fitted and tested regularly?
4.13.6 Is the emergency generator in good
condition and regularly tested? (Test
3.3.10)
4.13.7 Is the stern gland in a satisfactory
condition?
4.13.8 Is main switchboard protectively
located and surrounded by nonconducting mat?
25
N NI NA Results / Remarks
R2.3
Name:
IMO No:
4.13.9 Is main switchboard earth fault
monitoring system operational and
indicating a satisfactory status? (Test
3.3.27)
4.13.10 Are the machinery space lighting and
emergency
lighting
systems
adequate? (Test 3.3.11)
4.13.11 Are the quick closing valves in a
satisfactory condition? (Test 3.3.14)
4.13.12 Are remote closing devices, for
skylights, watertight doors etc, in a
satisfactory condition? (Test 3.3.15)
4.13.13 Are remote stops and shutdowns for
main engines, vent fans etc, in a
satisfactory condition? (Test 3.3.13)
4.13.14 Are self closing devices of oil-level
gauge glasses on all oil tanks fully
operational?
4.13.15 Are self closing devices on engine
room
sounding
pipes
fully
operational?
4.13.16 Are exhaust manifolds on machinery
free from leaks and shielded with
intact insulation?
4.13.17 Are FO/LO pipes
adequately shielded?
and
flanges
4.13.18 Are FO/LO purifiers and FO
heaters/LO coolers and filters in
apparent good condition?
4.13.19 Are ER pipe systems, sea suction
and overboard valves free from
deterioration,
leaks,
temporary
repairs and cement boxes?
4.13.20 Are ER gratings in place, secured
and in a clean and safe condition?
4.13.21 Is the steering gear free from
hydraulic leaks and in satisfactory
condition? (Tests 3.3.17 and 3.3.18)
4.13.22 Are instructions and equipment for
emergency steering provided?
26
R2.3
Name:
IMO No:
4.13.23 Are
adequate
engine
spares
onboard, properly stored and well
secured?
4.13.24 Is the vessel provided with a
workshop and equipped with an
acceptable range of tools?
4.13.25 Are
reasonable
quantities
of
consumables carried onboard (e.g.
paint, grease, hydraulic oil, gaskets,
packing etc.)?
Additional information:
Surveyors name:
Signature:
Date:
27
R2.3
Name:
IMO No:
PART C
SURVEY QUESTIONNAIRE
SPECIFIC SHIP TYPES
5.
LIQUID CARGO
5.1
Cargo and Ballast Systems
Specify number and arrangement of cargo, ballast tanks and void spaces, together with
details of number of segregated cargoes the vessel can carry, in the additional information
section. For items 5.1.1 to 5.1.4 and if inspection of tanks is not possible, consult the
vessel’s ESP-file last “Condition Evaluation Report”
Y N NI NA Results / Remarks
5.1.1
Are
cargo
tank
coatings
in
satisfactory condition and cargo
tanks suitable for the carriage of
nominated cargoes?
5.1.2
Is the overall steel structure in cargo
tanks free from significant corrosion,
pitting, scaling, buckling, dents,
fractures,
wastage,
doublers,
temporary repairs, etc.?
5.1.3
Is plating under suction bell mouths
in satisfactory condition?
5.1.4
Is the condition of all pipe work in the
cargo tanks, including valves and
operating spindles, in a satisfactory
condition?
5.1.5
Are tank hatches and other openings
(including vapour locks etc.) in a
satisfactory condition?
5.1.6
Are cargo pumps and tank stripping
arrangements
fully
operational,
including
associated
monitoring
instrumentation, controls and alarms?
5.1.7
Are cargo piping systems, manifolds
and relevant equipment on deck in a
satisfactory condition and correctly
marked?
5.1.8
Are cargo pipelines and tank cleaning
lines pressure tested and marked
accordingly?
28
R2.3
Name:
IMO No:
5.1.9
Are the manifolds fitted with drain
lines and purge points and are they
valved and capped?
5.1.10 Are PV valves tested on a regular
basis and are all flame screens
apparently intact and free from
debris?
5.1.11 Are PV settings and alarm set points
clearly displayed?
5.1.12 Is the cargo venting system in a
satisfactory condition and designed
and operated in accordance with
SOLAS requirements?
5.1.13 Are
cargo
hoses,
reducers,
removable U-bends if carried, in
satisfactory condition with records of
tests and inspections maintained on
board?
5.1.14 Are hoses regularly pressure tested
& certified ?
5.1.15 Are hoses regularly
electrical continuity ?
tested
for
5.1.16 Are spill trays and savealls in
satisfactory condition and free from
oil?
5.1.17 Are ballast pumps and ballast
systems fully operational, including
associated
monitoring
instrumentation, controls and alarms?
5.1.18 Is the cargo heating system fully
operational and well maintained?
(Test 3.3.1)
5.1.19 Has the ship been inspected by
OCIMF-Sire and/or CDI recently?
Additional information:
29
R2.3
Name:
IMO No:
5.2
Inert Gas System
5.2.1
Is the IGS, including instrumentation,
alarms, trips, and pressure and
oxygen recorders, fully operational?
5.2.2
Are fans, scrubber, deck seals, and
non-return valve in satisfactory
condition?
5.2.3
Is the liquid level in PV breaker
satisfactory and is it suitably
protected against cold weather?
5.2.4
If fitted, is the nitrogen generator
system
apparently
operating
satisfactorily?
5.2.5
Is a log kept of IGS operations,
equipment maintenance, together
with testing and calibration records?
Y
N NI NA
Results / Remarks
Y
N NI NA Results / Remarks
Additional information:
5.3
Tank Cleaning System
5.3.1
Is the tank cleaning system in
satisfactory condition and fully
operational?
5.3.2
Is an approved tank cleaning system
manual provided and are tank
cleaning plans prepared and adhered
to?
5.3.3
Are records maintained of all tank
cleaning operations?
5.3.4
Is an industry standard tank cleaning
guide carried onboard?
Additional information:
30
R2.3
Name:
IMO No:
5.4
Cargo Control and Safety
Y
5.4.1
Are all cargo control room monitoring
indicators, control panels and mimic
panels in a satisfactory condition?
5.4.2
Are detailed cargo handling plans
prepared, including a ship-shore
checklist, and are operations carried
out and logged in accordance with
the agreed plan?
5.4.3
Is adequate cargo information,
including Material Safety Data
Sheets, available?
5.4.4
Are procedures available, and being
followed, for loading and discharging
segregated
cargoes
while
maintaining at least two valve
isolation or equivalent? The number
of segregated cargoes that can be
carried with two valve isolation or
equivalent, to be noted in remarks
column.
5.4.5
Is the tank gauging system, including
temperature
reading
if
fitted,
operational and cross checked with
manual readings? (State type of fixed
and/or portable equipment and
describe the system in use under
additional information)
5.4.6
Are all cargo tank high level alarms in
a satisfactory condition? (Test 3.3.2)
5.4.7
Are cargo pump emergency stops
properly located and regularly
tested? (Test 3.3.3)
5.4.8
Is the ship provided with portable gas
analysers
as
required,
is
span/calibration gas available and
are records of calibrations kept?
5.4.9
Are pump room gas detection
systems
and
bilge
alarms
operational, regularly tested and with
results recorded? (Test 3.3.4)
- 31 -
N NI NA
Results / Remarks
R2.3
Name:
IMO No:
5.4.10 If fixed gas detection and monitoring
system is not fitted, are routines in
place for regular monitoring of ballast
tanks, void spaces, pipe tunnels etc.
with portable instruments?
5.4.11 Is the pump room in an overall
satisfactory condition, bilges clean
and ladders/floor plates secure?
5.4.12 Are
safe
pump
room
procedures complied with?
entry
5.4.13 Are pump room fans operational and
pumprooms adequately ventilated?
5.4.14 Are deep well pump cofferdams
purged as per manufacturer’s
guidance and are records maintained
onboard?
5.4.15 Are high temperature alarms for
cargo, stripping and ballast pump
bearings, casings and bulkhead shaft
glands in an operational condition?
(Test 3.3.5)
5.4.16 Are safety guidelines regarding static
hazards in place and strictly adhered
to?
5.4.17 Are decontamination showers and
eyebaths in satisfactory condition
(Test 3.3.12)?
5.4.18 Are fixed and portable electrical
equipment
approved for use in
hazardous areas?
5.4.19 Are superstructure and deckhouse
doors, windows, air inlet flaps, etc.
facing the cargo area in satisfactory
condition?
5.4.20 Is oil discharge monitoring equipment
(ODME) fitted and operational?
Additional information:
- 32 -
R2.3
Name:
IMO No:
5.5
Documentation – General
Y
5.5.1
Is the enhanced survey report file
(ESP) maintained on board?
5.5.2
Is suitable medical advice and
medicines/antidotes carried (e.g.
MFAG, Ship Captains Medical Guide
including Chemical Supplement, if
applicable)?
5.5.3
Are
cargo
sampling
routines
implemented and is the cargo
sample locker satisfactory?
5.5.4
Is the cargo record book correctly
completed and up to date?
5.5.5
Do Officers have chemical/tanker
cargo endorsements?
N NI NA
Results / Remarks
Additional information:
5.6
Cargo Control / Documentation – Chemical Carriers
Y
5.6.1
Is the vessel provided
Certificate of Fitness?
with
5.6.2
Is an approved Procedures and
Arrangements
manual
available
onboard?
5.6.3
Is the ship provided with cargo and
coating compatibility chart?
5.6.4
Is the vessel provided with safety
equipment (including chemical suits)
as required by the IBC and BCH
Codes?
5.6.5
Is there a contingency plan specific to
chemical spills?
Additional information:
- 33 -
a
N NI NA
Results / Remarks
R2.3
Name:
IMO No:
5.7
Documentation – Combination Carriers
Y
5.7.1
Are the relevant procedures and
instructions for changing mode
available on board?
Additional information:
Surveyors name:
Signature:
Date:
- 34 -
N NI NA
Results / Remarks