Initial-Planning-Implementation
Request for Certification and Release of Funds Form
ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE
PROJECT GOVERNANCE
PROJECT NAME
Litigation & Adjudication Application Modernization Roadmap
DATE
March 7, 2014
LEAD AGENCY
Office of the State Engineer
OTHER AGENCIES
N/A
EXECUTIVE SPONSOR
Greg Ridgley, Deputy Chief Counsel
AGENCY HEAD
Scott Verhines, State Engineer
AGENCY CIO/IT LEAD
Renée Martínez
PROJECT M ANAGER
Mercedes Ortega
PROJECT ABSTRACT (PROVIDE A BRIEF DESCRIPTION AND PURPOSE FOR THIS PROJECT)
The Office of the State Engineer and Interstate Stream Commission, collectively, “the
Agency,” are responsible for actively managing the water resources of New Mexico. The
Agency will develop a plan for modernizing the business applications that support the
Litigation and Adjudication Program (LAP). The first phase of the project will involve
developing a plan or roadmap for system modernization. The plan will be based on a current
assessment of legacy systems and business processes, an articulation of future needs and
an evaluation of modernization approaches and platforms. The historic drought that the State
of New Mexico is experiencing exacerbates the need for the Agency to modernize information
systems to support evolving business needs and challenges.
Planned Start Date
May 1, 2014
Planned End Date
Amount Requested this Certification
$100,000
Amount Previously Certified
$0
Remaining Appropriation not Certified
$0
Total Appropriated Amount
$100,000
June 30, 2014
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Initial-Planning-Implementation
Request for Certification and Release of Funds Form
ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE
CERTIFICATION HISTORY (INCLUDE ANY PREVIOUS PROJECT OR PHASE CERTIFICATIONS)
Date
Amount
N/A
N/A
Funding Source(s) (use specific citations to laws, grants, etc.)
N/A
APPROPRIATION HISTORY (INCLUDE ALL FUNDING SOURCES, E.G. FEDERAL, STATE, COUNTY, MUNICIPAL LAWS OR GRANTS)
Fiscal Year
2014, 2015, 2016
Amount
Funding Source and Appropriation language
$100,000 Laws of 2014, Chapter 63, Section 7
MAJOR DELIVERABLE SCHEDULE AND PERFORMANCE MEASURES
Major Project Deliverable and Performance
Measure
Budget
Due Date
Project Phase
Study & Analyze Current State Business
Processes and IT Systems
$16,500
May 30, 2014
Initiation, Planning,
Implementation
Define & Analyze Future State LAP Businesses
Process and IT System Requirements
$22,500
June13, 2014
Initiation, Planning,
Implementation
Review & Finalize LAP Application Modernization
Roadmap
$45,000
June 30, 2014
Initiation, Planning,
Implementation
Contingency
$16,000
Initiation, Planning,
Implementation
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Initial-Planning-Implementation
Request for Certification and Release of Funds Form
ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE
BUDGET
Comments:
Description
Staff Internal
AD, BA, GIS, CIO, LAP Subject
Matter Experts
Consulting
Services
Hardware
Application Modernization Planning
Software
TOTAL
FY13 &
Prior
FY14
FY15
FY16
FY17
&After
-
1-2 FTE
TBD
TBD
TBD
$84,000
$16,000
TBD
TBD
TBD
$0
$0
TBD
TBD
TBD
$0
$0
TBD
TBD
TBD
$84,000
$16,000
TBD
TBD
TBD
IT SYSTEM ANALYSIS (ON THIS DOCUMENT, OR AS AN ATTACHMENT, PROVIDE A SUMMARY
DESCRIPTION OF THE TECHNICAL ARCHITECTURE)
N/A. This project is a planning project only. Technical architectures for future application
modernization projects may be developed at a later time as a result of the roadmap.
INTEROPERABILITY (DESCRIBE IF/HOW THIS PROJECT INTERFACES WITH EXISTING SYSTEMS/APPLICATIONS)
As part of this project, application interoperability and integration requirements will be
specified and modernization alternatives to satisfy these requirements will be recommended.
INDEPENDENT VERIFICATION & VALIDATION (INCLUDE SUMMARY OF THE LATEST IV & V REPORT)
A request to waive IV&V requirements for this project has been submitted due to the nature of
the project, as it is an eight (8) week planning project; the risks are not significant and the
costs limited to $100,000. Furthermore, the Agency has consulted with the Gartner Group, a
leading IT research and advisory company, to identify vendors with the appropriate
application modernization planning qualifications to assist the agency with the project. The
Agency has selected one of the vendors recommended to work with. The vendor’s proposal
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Initial-Planning-Implementation
Request for Certification and Release of Funds Form
ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE
was also reviewed by Gartner Group experts and it was rated favorably on approach and
cost.
SIGNIFICANT RISKS AND MITIGATION STRATEGY
RISK 1: Program staff must be available as needed to support the evaluation of current
business process and business applications and to develop recommendations for
modernization that are feasible for the agency
MITIGATION 1: The Business Sponsor will meet with the project manager on a weekly
basis to confirm staff schedules and ensure that appropriate program staff attend
meetings and follow-up with assignments.
RISK 2:
MITIGATION 2:
TRANSITION TO OPERATIONS: (DESCRIBE AGENCY PLAN TO MIGRATE PROJECT SOLUTION TO PRODUCTION. INCLUDE AGENCY
PLANS TO FUND AND MAINTAIN THIS PROJECT AFTER DEPLOYMENT. )
The principal product from this project is a roadmap or plan for application modernization.
One or more projects to modernize legacy business applications may spin off form the
roadmap and these projects may produce solutions that will transition into production.
Funding for such spin off projects will be considered and addressed by the Agency IT
Governance Committee.
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