Staff Search Committee Workflow Process
What
School/Department
Director of Recruitment
& HR Consultation
S. Jamila Buckner
HR Representative, Employment
Vickia Brinkley
SJB
VAB
Responsible Responsible
Dept
School
Search
identified
Contact S. Jamila Buckner to
initiate the search process.
x
Getting started
Hiring Manager picks Search
Chair.
Chair invites HR to first
committee meeting for
presentation on best practices
for searches.
x
Committee
formed
Job description
Job requisition
HR offers ongoing
consultation about
recruitment: consults
with Search committee
on how to answer
sensitive questions and
advises committee
members on candidate
evaluations as needed.
Chair/committee creates
position description and sends
to HR to input into GaelRecruit
powered by NeoGov.
Chair creates requisition to
route for approval.
HR verifies description with Hiring
Manager, checks for compliance with
institutional requirements and puts
into GaelRecruit powered NeoGov.
HR monitors approvals and notifies
Chair if there are any problems.
HR assesses with chair who will have
viewing rights of applications. HR
assigns rights and refers candidates.
HR to post the position on the SMC
site after Chair’s review and approval.
HR ensures that consistent and
standard language on how to apply is
utilized; advises chair that the
position will be posted for a definite
date with a minimum of 30 days.
Viewing
applications
Job
Announcement
Posting
Advertising
Support to
Discipline-specific ads that are
based on department or
individual memberships are
posted by department w/copy
to HR. Chair proofs ad before
posting. Free listserves can be
posted by dept
Chair answers candidate’s
x
HR to post and
coordinate paid ads. HR
sends proof in advance
to chair.
x
x
x
x
x
x
x
x
HR answers candidate’s questions re
x
candidates
questions of the position.
GaelRecruit powered by NeoGov.
HR tracks applications and supports
search committee in how to review
applications in the system, if required.
Campus visits
Interview day
References
Salary offer
Chair provides 14 days notice
to HR and the full committee
schedule to HR when travel is
needed
Chair/department admin
assists in scheduling
Chair – conduct preemployment reference
checks.
Hiring manager contacts
Director of Recruitment & HR
Consultation to discuss the
offer prior to extending a
verbal offer and submits the
candidate to “Hire “status in
the system.
HR provides support in setting up self
schedule for interviews in the system,
if requested. HR provides support for
setting up virtual interviews by
committees using
GreenJobsInterview.com.
HR arranges candidate’s travel for the
campus interviews – flight, hotel, and
ground transportation.
x
HR works with candidate
for reimbursement of
relocation expenses.
Employment
Onboarding
Regret
notification
Post Search
x
HR to initiate background checks and
inform chair/hiring manager when it is
complete
If potential employee in US on
visa, Inform HR.
`
Department to assist with
office or school logistics
(computer, keys, etc.).
Department notifies those
with whom they have had
contact.
Chair to Send Search
x
x
Background
checks
Visa
x
x
x
x
HR to write Offer Letter
and forward
Department Orientation
Checklist
x
HR to verify the completion of legal
paper work and sends it to payroll.
Payroll initiates the assignment of ID.
HR to notify candidates who have had
no contact with department via
GaelRecruit. F/U to close Req
x
x
x
x
x
Committee Minutes and
Interview Notes to HR.