Job Description
Divisional Director for Business Administration
Strategic responsibility: to support the mission of The Salvation Army by
effective and efficient business management of its operations in the division.
Responsible to the Divisional Commander.
Accountable to appropriate Heads of Department at THQ.
Divisional Management
Responsible for:
i. Financial and Administrative support to the Business Administration function
ii. Divisional Headquarters cleaning staff
Responsibilities;
In cooperation with and with the support of the divisional team, and in
accordance with procedures and policies established by Territorial
Headquarters in respect of divisional headquarters, corps and charity shop
finances.
1. To take an active role in the management of the division
2. To take an active role in shaping the strategic direction of the division
3. To manage proactively the financial resources of the division, within
policy
4. To implement an approach of sustainability to managing resources,
which should include using creative solutions to achieve this, within
policy
5. To consider a range of funding sources, including exploring new
funding streams and with reference to the fundraising department.
6. To prepare budget for the DHQ, for Corps, and Social Trust Centres
under DHQ management, in line with instructions from THQ Finance,
and to monitor performance against the budget.
7. To instruct and supervise all divisional financial accounting and
reporting procedures (including charity shops).
8. To be responsible for ensuring that corps prepare bank reconciliations
on a monthly basis in accordance with official minutes.
9. To be responsible for ensuring that quarters furnishings, hall
inventories and Corps band inventories are maintained.
10. To be the contract manager for all contracts relating to corps
community services programmes and social service programmes
under the direction of the Divisional Commander
11. To ensure compliance with all contracts for services under the
division’s remit
12. To instruct and supervise periodic and year end financial reporting
procedures as advised by the Finance Department at THQ;
13. To work in liaison with the Property and Facilities Services and
Regional Estates Manager to supervise property management,
maintenance and refurbishment (including capital schemes within the
territorial headquarters guidelines) and to monitor funding
arrangements in conjunction with the Finance Department at THQ;
14. To supervise the management and maintenance of divisional
headquarters office facilities including equipment, systems, supplies
and services;
15. To make satisfactory arrangements for follow up of corps and centre
audits and to be the main point of contact / liaison with the Internal
Audit department;
16. To liaise in the management and administration of all fleet vehicle
procedures;
17. To manage the business administration team effectively, ensuring good
cooperation and team-work;
18. To work as part of the DHQ team to ensure that mission and objectives
are achieved
19. To work with the Divisional Director for Personnel and the Regional
Learning and Development Officer, to initiate, develop and deliver
appropriate training in business procedures to all divisional personnel;
20. To undertake appropriate training as deemed necessary;
21. To undertake all the responsibilities of the Divisional Administration
Officer, where this is not a separate post;
22. To assist, as required, in the training of corps and centre staff and of
applicants for Salvation Army officership;
23. Maintain awareness and observation of Fire and Health and Safety
Regulations at all times.
24. To undertake other duties as required from time to time by the
Divisional Commander.
Boards:
The Divisional Director for Business Administration is a member of the
Divisional Business Board, Strategy Council, Learning & Development
Council, Health & Safety Committee and other boards by appointment.
Restraints:
Divisional Management
i.
Orders and regulations
ii.
Territorial policy
iii.
Approved budgets
iv.
The Charity Commission
V.
The Charities Act and other relevant legislation
vi.
Contractual requirements
Criteria by which achievement is measured:
i. The efficiency of financial and property management practices;
ii. The successful monitoring and control of divisional and corps budgets;
iii. Effective line management of staff
iv. The successful operation of divisional headquarters administration;
v. The quality of the support given to the central mission of The Salvation
Army;
vi. Fulfilment of territorial and international financial commitments.
Method of evaluation:
i.
Annual Appraisal by the Divisional Commander;
ii.
Regular supervision by the Divisional Commander
iii.
Feedback from THQ departments
iv.
Periodic divisional review;
v.
Corps reviews;
vi.
Statistical evidence.
vii.
Audits
FLEXIBILITY CLAUSE:
This is a description of the job as it is constituted at the date shown. It is the practice
of The Salvation Army to examine job descriptions, to periodically update them and
ensure that they relate to the job being performed, or to incorporate any proposed
changes.
In these circumstances, it will be the aim to reach agreement on reasonable
changes, but if agreement is not possible, The Salvation Army reserves the right to
make changes to this job description following consultation.
Person Specification
Divisional Director for Business Administration
Essential
Experience
and
job-related
knowledge
 Significant experience in designing
and managing budgets
 Knowledge of current charity
accounting requirements, basic
trustee law, and modern office
management practice.
 Proven experience of dealing with
and responding to difficult situations
 Experience in the dealing with
property matters
 IT literacy in word processing,
spreadsheets, email and databases,
including financial electronic
systems
 Proven experience of working to
tight deadlines and working under
pressure
 Experience of working with
confidential information
Qualifications
 CCAB/CIMA qualified Accountant,
or
equivalent
qualification
in
accountancy or experienced finalist
 GCSE Grade C or equivalent in
Mathematics
 Full current and valid driving licence
Disposition









Ability to find creative solutions to
complex issues
Ability to produce written documents
to a high standard, including a good
command of the English language
Ability
to
present
financial
information in a clear and simple
way
Ability to manage a team
Ability to work effectively within a
team as well as independently
Ability to work to deadlines
Ability to work under pressure
Methodical
Proven organisational abilities
Desirable
 Experience in managing
contracts
 Experience in public and
voluntary sector practice
and procedures
 Experience
of
line
management
 Experience
in
office
management
 Experience in conducting
training
Circumstances
 A practising Christian who will take
an active role in shaping the
division’s strategy *
 Available to be flexible with working
hours
 Willingness to undertake training, as
deemed necessary
 Satisfactory security checks
* Method of evaluation for Christians
To evaluate Christian experience in order to fulfil the Christian ministry aspect of the
job role, we will use the following assessment:
• Require the applicant to be a regular attendee of a recognised mainstream
Christian church.
• Obtain a satisfactory reference from their minister/pastor/officer looking at their
suitability to fulfil the Christian ministry aspects of the job role.
• Explore the candidate’s Christian experience at interview using interview questions
to cover their personal Christian experience and, where necessary, their
experience of leading Christian worship, ministering to people and
communicating their Christian faith.