EHP4 for SAP ERP
6.0
June 2010
English
Activate Document
Splitting (165)
Building Block Configuration Guide
SAP AG
Dietmar-Hopp-Allee 16
69190 Walldorf
Germany
SAP Best Practices
Activate Document Splitting (165): Configuration Guide
Copyright
© 2010 SAP AG. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or for any purpose without the
express permission of SAP AG. The information contained herein may be changed without prior notice.
Some software products marketed by SAP AG and its distributors contain proprietary software
components of other software vendors.
Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation.
IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z,
System z10, System z9, z10, z9, iSeries, pSeries, xSeries, zSeries, eServer, z/VM, z/OS, i5/OS, S/390,
OS/390, OS/400, AS/400, S/390 Parallel Enterprise Server, PowerVM, Power Architecture, POWER6+,
POWER6, POWER5+, POWER5, POWER, OpenPower, PowerPC, BatchPipes, BladeCenter, System
Storage, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2, Parallel Sysplex, MVS/ESA,
AIX, Intelligent Miner, WebSphere, Netfinity, Tivoli and Informix are trademarks or registered trademarks
of IBM Corporation.
Linux is the registered trademark of Linus Torvalds in the U.S. and other countries.
Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks
of Adobe Systems Incorporated in the United States and/or other countries.
Oracle is a registered trademark of Oracle Corporation.
UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group.
Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks
or registered trademarks of Citrix Systems, Inc.
HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C ®, World Wide Web
Consortium, Massachusetts Institute of Technology.
Java is a registered trademark of Sun Microsystems, Inc.
JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology
invented and implemented by Netscape.
SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, Clear Enterprise, SAP BusinessObjects
Explorer, and other SAP products and services mentioned herein as well as their respective logos are
trademarks or registered trademarks of SAP AG in Germany and other countries.
Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions,
Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well
as their respective logos are trademarks or registered trademarks of SAP France in the United States
and in other countries.
All other product and service names mentioned are the trademarks of their respective companies. Data
contained in this document serves informational purposes only. National product specifications may
vary.
These materials are subject to change without notice. These materials are provided by SAP AG and its
affiliated companies ("SAP Group") for informational purposes only, without representation or warranty
of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The
only warranties for SAP Group products and services are those that are set forth in the express warranty
statements accompanying such products and services, if any. Nothing herein should be construed as
constituting an additional warranty.
© SAP AG
Page 2 of 27
SAP Best Practices
Activate Document Splitting (165): Configuration Guide
Icons
Icon
Meaning
Caution
Example
Note or Tip
Recommendation
Syntax
Typographic Conventions
Type Style
Description
Example text
Words or characters that appear on the screen. These include field
names, screen titles, pushbuttons as well as menu names, paths and
options.
Cross-references to other documentation.
Example text
Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT
Names of elements in the system. These include report names,
program names, transaction codes, table names, and individual key
words of a programming language, when surrounded by body text, for
example, SELECT and INCLUDE.
Example text
Screen output. This includes file and directory names and their paths,
messages, source code, names of variables and parameters as well as
names of installation, upgrade and database tools.
EXAMPLE TEXT
Keys on the keyboard, for example, function keys (such as F2) or the
ENTER key.
Example text
Exact user entry. These are words or characters that you enter in the
system exactly as they appear in the documentation.
<Example text>
Variable user entry. Pointed brackets indicate that you replace these
words and characters with appropriate entries.
© SAP AG
Page 3 of 27
SAP Best Practices
Activate Document Splitting (165): Configuration Guide
Contents
1
Purpose .............................................................................................................................. 5
2
Preparation ......................................................................................................................... 5
2.1
3
Prerequisites ............................................................................................................ 5
Configuration ...................................................................................................................... 5
3.1
3.1.1
3.2
3.2.1
3.3
Enterprise Structures ............................................................................................... 5
Define Segment ................................................................................................... 5
Ledgers .................................................................................................................... 6
Assign Scenarios and Customer Fields to Ledgers ............................................. 6
General Ledger Accounting (New) ........................................................................... 7
3.3.1
Document Splitting ............................................................................................... 7
3.3.2
Define Field Status Variants (part 'Field Status Groups') .................................. 11
3.4
Master Data ............................................................................................................ 13
3.4.1
Create Profit Center Group ................................................................................ 13
3.4.2
Change Profit Center Group ............................................................................. 13
3.4.3
Assign Standard Hierarchy to Controlling Area ................................................. 14
3.4.4
Create and Activate Profit Centers .................................................................... 15
3.4.5
Create Dummy Profit Centers ............................................................................ 16
3.4.6
Assign Profit Centers to Cost Centers ............................................................... 17
3.4.7
Assign Segments to Profit Centers .................................................................... 20
3.4.8
Assign Profit Center to Material (Manufacturing/Trading) ................................. 20
3.4.9
Assign Profit Center to Project Template (Service) ........................................... 23
3.4.10
Assign Profit Center to Material (Service).......................................................... 24
3.5
Edit Constants for Non-assigned Processes ......................................................... 25
3.6
Activate Document Splitting ................................................................................... 26
© SAP AG
Page 4 of 27
SAP Best Practices
Activate Document Splitting (165): Configuration Guide
Activate Document Splitting
1 Purpose
This configuration guide provides the information you need to set up the configuration of this
building block manually.
If you prefer an automated installation process using BC Sets and other tools, refer to the
installation guide of this building block.
2 Preparation
2.1 Prerequisites
Before you start installing this building block, you must install prerequisite building blocks. For
more information, see the building block prerequisite matrix
(Prerequisites_Matrix_[xx]_EN_DK.xls; the placeholder [xx] depends on the SAP Best
Practices version you use, e.g. BL refers to the SAP Best Practices Baseline Package:
Prerequisites_Matrix_BL_EN_DK.xls). This document can be found on the SAP Best
Practices documentation DVD in the folder ..\BBLibrary\Documentation\.
3 Configuration
3.1 Enterprise Structures
3.1.1
Define Segment
Use
In this IMG activity, you define your segments.
Procedure
1. Access the activity using the following navigation options:
IMG Menu
Enterprise Structure Definition Financial Accounting
Define Segment
Transaction Code
SPRO
2. On the Change View “Segments for Segment Reporting”: Overview”, choose New
Entries.
3. On the Change View “Segments for Segment Reporting”: Overview”, make the following
entries:
Segment
Text
1000_A
Segment A
1000_B
Segment B
1000_C
Segment C
© SAP AG
Page 5 of 27
SAP Best Practices
Activate Document Splitting (165): Configuration Guide
4. Choose Save.
5. Choose Back to return to the IMG.
Result
You have now created the segments.
3.2 Ledgers
3.2.1
Assign Scenarios and Customer Fields to Ledgers
Use
In this activity, you assign the following to your ledgers:
Scenarios: this determines which fields in a ledger are updated when it receives posting
from other application components.
Custom Fields: you can add custom fields (which you have already defined) to the ledger.
Versions: this enables you to make general version settings for the ledger that depend on
the fiscal year. In the versions, you specify whether actual data is recorded, whether
manual planning is allowed, and whether planning integration with Controlling is activated.
Procedure
1. Access the activity as follows:
IMG Menu
Financial Accounting (NEW) Financial Accounting
Global Settings (New) Ledgers Ledger Assign
scenarios and customer fields to ledgers
Transaction Code
SPRO
2. On the display View “Ledgers”: Overview view, select the line with the ledger 0L. In the
left hand frame double-click on Scenarios.
3. On the Change View “Scenarios”: Overview, choose New Entries.
4. On the New Entries: Overview of Added Entries Screen, enter the following scenario:
Scenario for General
Ledger Accounting
Long Text
FIN_PCA
Profit Center Update
FIN_SEGM
Segmentation
5. Choose Save.
6. Choose Back to return to the IMG.
© SAP AG
Page 6 of 27
SAP Best Practices
Activate Document Splitting (165): Configuration Guide
3.3 General Ledger Accounting (New)
3.3.1
Document Splitting
3.3.1.1
Classify G/L Accounts for Document Splitting
Use
In this step, you specify for each business transaction that is entered and analyzed during the
document splitting procedure. In this analysis, the system determines for each line item
whether it is an item that remains unchanged or an item that should be split.
Procedure
1. Access the activity as follows:
IMG Menu
Financial Accounting (NEW) General Ledger Accounting
(New) Business Transactions Document Splitting
Classify G/L Accounts for Document Splitting
Transaction Code
SPRO
2. Make the following entries: Enter YBDK the chart of account for SAP Best Practices
Baseline. Choose Continue.
3. On the following screen table make the following entries:
Account from
Account to
Category
Description
100000
129999
07000
Asset
130000
189999
01000
Balance Sheet Account
200000
259999
01000
Balance Sheet Account
280000
299999
01000
Balance Sheet Account
260000
279999
05100
Taxes on Sales/Purchases
190000
199999
04000
Cash Account
300000
399999
30000
Revenue
400000
999999
20000
Expense
3.3.1.2
Define Zero-Balance Clearing Account
Use
For account assignment objects for which you want to have a zero balance setting, the
system checks whether the balance of account assignment object is zero after document
splitting.
If this is not the case, the system generates additional clearing items. In this activity, you have
to create a clearing account for these additional clearing items.
Procedure
1. Access the activity as follows:
IMG Menu
© SAP AG
Financial Accounting (NEW) General ledger accounting
(NEW) Business transactions Document splitting
Page 7 of 27
SAP Best Practices
Activate Document Splitting (165): Configuration Guide
Define Zero-Balance Clearing Account
Transaction Code
SPRO
2. Select the entry with account key 000. Double-click on Accounts on the left hand side.
3. Enter the chart of account YBDK Choose Continue.
4. Make the following entry:
GL Account
Remarks
299999
Example
5. Save your entry.
6. Choose Back to leave the IMG activity.
3.3.1.3
Classify Document Types for Document Splitting
Use
Every business transaction that is entered is analyzed during the document splitting process.
In this process, the system determines which splitting rule is applied to the document. For the
system can determine the splitting rule, you have to assign a business transaction variant to
each document type.
To ensure that a splitting rule is used appropriately, the relevant documents have to meet
certain requirements. These requirements relate in particular to certain item categories that
either must or must not be available. This information is specified for each business
transaction variant and is checked against the current document during posting. If the
document does not meet these requirements, the system rejects the posting.
© SAP AG
Page 8 of 27
SAP Best Practices
Activate Document Splitting (165): Configuration Guide
All document types are to be classified for document splitting. It may be possible, that
the standard customizing is not completely defined for all standard document types. In this
case the missing document types are also be defined for document splitting in this step.
Procedure
1. Access the activity as follows:
IMG Menu
Financial Accounting (NEW) General Ledger Accounting
(New) Business Transactions Document Splitting
Classify Document Types for Document Splitting
Transaction Code
SPRO
2. Make the following entries:
Document Type
Transaction Type
Variant
DV
0200
0001
KZ
0000
0001
RK
0300
0001
AP
0000
0001
Example
The accounting transaction 0200 (customer invoice), variant 0001 (standard), is delivered. In
this accounting transaction, the following item categories are allowed: customer, value added
tax, withholding tax, expense, revenue, exchange rate differences, and company code
clearing.
© SAP AG
Page 9 of 27
SAP Best Practices
3.3.1.4
Activate Document Splitting (165): Configuration Guide
Define Document Splitting Characteristics for
General Ledgers
Use
In this step, you specify for which characteristics you want to perform document splitting in
General Ledger Accounting.
In Best Practices two fields (Profit Center and Segment) are used for document splitting.
Field segment is specified that a zero balance setting should be applied in the document for
the characteristic. Field segment is specified that the field must be filled with a value after
document splitting. This is necessary that a financial statement with segments can be
processed.
Procedure
1. Access the activity as follows:
IMG Menu
Financial Accounting (NEW) General ledger accounting
(NEW) Business transactions Document splitting
Define Document Splitting Characteristics for General Ledger
Accounting
Transaction Code
SPRO
2. Make the following entries:
Field
Zero
Balance
PRCTR
Profit Center
SEGMENT
Segment
© SAP AG
Partner Field
Mandatory
PPRCTR
Partner Profit Center
√
PSEGMENT Partner
Segment
√
Page 10 of 27
SAP Best Practices
3.3.1.5
Activate Document Splitting (165): Configuration Guide
Define Document Splitting Characteristics for
Controlling
Use
In this IMG activity, you specify which additional characteristics you intend to apply for
document splitting. The additional characteristics are not relevant for General Ledger
Accounting. Instead, they are relevant for other application components (such as
subcomponents in Controlling) that use documents transferred from General Ledger
Accounting.
Procedure
1. Access the activity as follows:
IMG Menu
Financial Accounting (NEW) General ledger accounting
(NEW) Business transactions Document splitting
Define Document Splitting Characteristics for Controlling
Transaction Code
SPRO
2. On the screen make the following entries:
Field
AUFNR Order
KOSTL Cost Center
3.3.2
Define Field Status Variants (part 'Field Status
Groups')
Use
You can combine several field status groups in a field status variant. The field status group
specifies which fields are active when you enter documents, which are mandatory, and which
are suppressed (field status). For segment reporting the fields for segments and profit centers
are to be enabled for input entries.
You can assign the field status variant to a company code. This enables you to work with the
same field status groups in as many company codes as you require.
SAP Best Practices uses field status variant 0010 (copy from standard field status
variant 0001).
If you perform this step because of a failed installation, the field status variant has to be
deleted before you execute this configuration step manually. Otherwise you will have to
create all of the field status groups manually instead of using the copy function.
Prerequisites
The field status variant 0010 already exists (see building block 102 External Financial
Accounting).
© SAP AG
Page 11 of 27
SAP Best Practices
Activate Document Splitting (165): Configuration Guide
Procedure
1. Access the activity as follows:
IMG Menu
Financial Accounting (NEW) Financial Accounting Global Settings
(New) Ledgers Fields Define Field Status Variants
Transaction Code
SPRO
2. On the Change View “Field status variants”: Overview screen in the left hand frame make
a double click on Field status variants.
3. In the right hand frame select the line with the field status variant 0010 and choose Enter.
FStV
Field status name
0010
Field Status BP
If you install Best Practices with the Installation Assistant and personalized
values, use the personalized value for the field status variant instead of the
values stated above
4. In the left hand frame, double-click on Field status groups.
Maintaining Field Status Groups:
In all field status groups, the field status for the fields Profit Center, Segment has to be set to
Opt. Entry. To do so proceed as described below for each field status group:
5. In the right hand frame, double-click on the field status group that you want to maintain.
6. On the Maintain Field Status Group: Overview screen, double-click on the entry Additional
account assignments.
7. Set the field status for the fields Profit Center, Segment to Opt. Entry.
Scroll down in order to find field segments.
8. Choose Save.
9. Choose Back twice to return to the Change View “Field status variants”: Overview screen.
Repeat steps 10 to 14 for each field status group!
10. Choose Save and leave the transaction.
© SAP AG
Page 12 of 27
SAP Best Practices
Activate Document Splitting (165): Configuration Guide
3.4 Master Data
3.4.1
Create Profit Center Group
Procedure
1. Access the activity using one of the following navigation options:
SAP Menu
Accounting Controlling Profit Center Accounting Master
Data Profit Center Group Create
Transaction Code
KCH1
2. On the Create Profit Center Group: Initial Screen, in the field Profit Center Group enter
the key and choose Enter.
3. On the Create Profit Center Group: Structure Screen, enter the description and choose
Save.
4. Choose Back.
5. Create the following profit center groups:
Key
Description
YBPH
Best Practices
YBH119
Shared Services, Default
YBH111
Product
YBH19
Dummy
YBH18
Allocation
YBH17
Service
YBH16
Value Added
Result
You have created the profit center groups.
3.4.2
Change Profit Center Group
Use
The purpose of this activity is to assign the profit center groups one to another to build up a
hierarchy.
Procedure
1. Access the activity using on of the following navigation options:
SAP Menu
Accounting Controlling Profit Center Accounting Master
Data Profit Center Group Change
Transaction Code
KCH2
2. In the Change Profit Center Group: Initial Screen, in the field Profit Center Group enter
the key for the father and choose Hierarchy.
3. On the Change Profit Center Group: Structure screen, choose Lower Level.
© SAP AG
Page 13 of 27
SAP Best Practices
Activate Document Splitting (165): Configuration Guide
4. Enter the key of son profit center and choose Save.
Maintain the hierarchy as follows:
Key Father
Key Son
YBPH
YBH19
YBPH
YBH18
YBPH
YBH17
YBPH
YBH16
YBH16
YBH119
YBH16
YBH111
Result
You have created the profit center hierarchy YBPH.
3.4.3
Assign Standard Hierarchy to Controlling Area
Use
The profit center hierarchy is to be assigned to the controlling area. So the profit center
hierarchy is defined as standard hierarchy and can be assigned to cost centers.
Profit Center Accounting is not activated in controlling area. This activity is required
for maintenance of cost centers and can be executed without activating profit center
accounting in controlling.
Prerequisites
The controlling area 1000 is set.
Procedure
1. Access the activity using one of the following navigation options:
SAP Menu
Controlling Profit Center Accounting Controlling Area
Settings Maintain Controlling Area Settings
Transaction Code
KCH2
2. In the Change View EC-PCA: Controlling Area Settings: Overview screen make the
following entries:
Field name
User action and values
Standard Hierarchy
YBPH
Elim. Of Int. Business Vol.
Set
PCtr local currency type
30
Store transaction currency
Not selected
Valuation View
0 legal valuation
ALE distribution method
No distribution to other systems
© SAP AG
Page 14 of 27
SAP Best Practices
Activate Document Splitting (165): Configuration Guide
Field name
User action and values
Control indicators: fro year e.g. 2006
Active indicator is not set
3. Save your entries.
Result
The standard hierarchy YBPH is assigned to controlling area.
3.4.4
Create and Activate Profit Centers
Use
Profit centers are maintained for application FI only. Profit center accounting is not activated
in controlling area. Profit centers are needed for derivation of segments.
Prerequisites
Profit center standard hierarchy has to be created and maintained in the controlling area
settings.
Procedure
1. Access the activity using on of the following navigation options:
SAP Menu
Accounting Controlling Profit Center Accounting
Master Data Profit Center Individual Processing
Create
Transaction Code
KE51
2. In the Set Controlling Area dialog box enter controlling area 1000 and choose Continue.
3. On the Create Profit Center screen, enter the Profit Center and choose Master Data.
4. On the following screen, on the Basic data tab page enter the necessary data (see table
below) and choose Save.
5. Choose Activate.
© SAP AG
Page 15 of 27
SAP Best Practices
Activate Document Splitting (165): Configuration Guide
Data Records:
Analysis
Period
from
Analysis
Period to
Name
Long Tex
01.01.2000
31.12.9999
Product
A
Product A
01.01.2000
31.12.9999
Product
B
Product B
YB900
01.01.2000
31.12.9999
Default
Default
Best Practices
YBH119
YB700
01.01.2000
31.12.9999
Service
Service
Best Practices
YBH17
YB800
01.01.2000
31.12.9999
Allocation
Allocation
Best Practices
YBH18
01.01.2000
31.12.9999
Shared
Services
Shared
Services
Best Practices
Profit
Center
YB110
YB120
YB600
Profit Ctr
Group
Person Respons.
Best Practices
YBH111
Best Practices
YBH111
YBH119
Result
You have now created the profit centers.
3.4.5
Create Dummy Profit Centers
Use
The dummy profit center receives postings concerning objects for which no profit center
assignment exists. This ensures that your data will be complete in Profit Center Accounting.
In order to create the master record for the dummy profit center, use this special
transaction. To change or display it, use the normal profit center maintenance functions.
The name of the dummy profit center is displayed in the controlling area settings for Profit
Center Accounting.
Choose the function Extras Set controlling area first to make sure that the correct
controlling area is set.
Prerequisites
The standard hierarchy must exist for the current controlling area.
If required set controlling area to 1000.
Procedure
1. Access the activity using one of the following navigation options:
IMG Menu
Financial Accounting (NEW) General Ledger Accounting (NEW)
Master Data Profit Center Create Dummy Profit Center
Transaction Code
KE59
2. On the Choose Activity screen, select EC-PCA: Create Dummy Profit Center.
© SAP AG
Page 16 of 27
SAP Best Practices
Activate Document Splitting (165): Configuration Guide
3. On the Create Dummy Profit Center: Initial Screen, in the field Profit Center, enter YB999
and choose Master Data.
4. On the next screen, on the Basic data tab page, enter the data from the table below and
choose Save.
Data Records:
Name
Long Tex
Person Respons.
Profit Ctr Group
YB999
Dummy Profit Center Best
Practices
Best Practices
YBH19
Result
You have created the dummy profit center YB999.
3.4.6
Assign Profit Centers to Cost Centers
Use
Profit Centers are to be assigned to all cost centers which exist in the client. Because of
different scope selections, it is possible that some of the below listed cost centers do not exist
or alternatively that cost centers exist which are not maintained in the list.
Listed cost center does not exist: no further actions necessary
Cost centers exist in the client, but are not listed below: add profit center depending from
scope
3.4.6.1
Message Control: Add message (Warning)
Use
If you try to change the profit center in the cost center master data and some transactional
data exist the error message “Changing profit center from … to … is not permitted” is
displayed. In SAP Best Practices tariffs for activity types are planned before activating the
Activate Document Splitting. Therefore this message can be disregarded. A change has no
effect on postings already made.
You can change the message type of this message.
You can
determine whether a message is output as a note in a dialog box or in the footer
change warnings to error messages
deactivate warnings and error messages
You can make different settings for dialog processing and batch input processed in the
background.
You can maintain these settings for a client, and if necessary, for individual users.
© SAP AG
Page 17 of 27
SAP Best Practices
Activate Document Splitting (165): Configuration Guide
You should only change the message in the test phase of the configuration. Be
careful in a productive system! If you use new general ledger accounting, you
have to manually repost any documents that have already been posted.
Procedure
1. Access the activity using one of the following navigation options:
IMG Menu
Controlling General Controlling Change Message Control
Transaction Code
OBA5
2. On the Maintain Table Views: Initial Screen, maintain the following entry in the Determine
Work Area: Entry dialog box:
Work Area
Application Area
FAGL_ORG_UNITS
3. Choose Continue (Enter).
4. On the Change View “Message Control by User”. Overview screen, choose New Entries.
5. On the New Entries. Overview of Added Entries screen, enter the following values:
Msg.
Message Text
011
User Name
Online
Batch
W
W
Standard
6. Choose Save.
3.4.6.2
Assign Profit Centers to Cost Centers
Procedure
1. Access the activity using the following navigation options:
SAP System Menu
Accounting Controlling Cost Center Accounting
Master Data Cost Center Single Processing Change
Transaction Code
KS02
2. On the Cost Center Change: Entry View screen, provide the necessary data and choose
Master Data.
3. On the Change Cost Center: Basic screen screen, provide the necessary data and
choose Save.
Key
Profit Center
1101
YB600
1201
YB110
1202
YB120
1301
YB110
1302
YB120
1321
YB120
1401
YB600
1501
YB600
© SAP AG
Page 18 of 27
SAP Best Practices
Activate Document Splitting (165): Configuration Guide
Key
Profit Center
1601
YB600
1602
YB600
1701
YB700
1750
YB700
1801
YB900
1901
YB600
Result
Profit centers are assigned to all cost centers.
3.4.6.3
Delete Message from Message Control
Use
In this step, you delete the warning message in order to reactivate the standard error
message.
Procedure
1. Access the activity using one of the following navigation options:
IMG Menu
Controlling General Controlling Change Message
Control
Transaction Code
OBA5
2. On the Maintain Table Views: Initial Screen make the following entry in the Determine
Work Area: Entry dialog box:
Work Area
Application Area
FAGL_ORG_UNITS
3. Choose Continue (Enter).
4. On the Change View “Message Control by User”. Overview screen, maintain the following
values:
Msg.
Message Text
011
User
Name
Online
Batch
W
W
Standard
5. Choose Delete (Shift + F2).
On the Change View “Message Control by User”. Overview screen, the Information
Number of deleted entries: 1 dialog box appears.
6. Choose Continue (Enter).
7. Choose Back (F3).
8. On the Maintain Table Views: Initial Screen, choose YES in the Exit Maintanance dialog
box.
© SAP AG
Page 19 of 27
SAP Best Practices
3.4.7
Activate Document Splitting (165): Configuration Guide
Assign Segments to Profit Centers
Use
Segments are derived form the profit centers. This is required for Activate Document Splitting
based on segment splitting.
Prerequisites
The segments are maintained.
Procedure
1. Access the activity using the following navigation options:
SAP Menu
Accounting Controlling Profit Center Accounting
Master Data Profit Center Individual Processing
Change
Transaction Code
KE52
2. In the Set Controlling Area dialog box enter controlling area 1000 and choose Continue.
3. On the Create Profit Center screen, enter the Profit Center and choose Master Data.
4. On the following screen, on the Basic data tab page, enter the necessary data (see table
below) and choose Save.
Data Records:
Profit Center
Segment
YB110
1000_A
YB120
1000_B
YB900
1000_C
YB700
1000_C
YB800
1000_C
YB600
1000_C
3.4.8
Assign Profit Center to Material
(Manufacturing/Trading)
Use
It is required to assign profit centers to all materials. Only then the Activate Document
Splitting works properly.
Because of different scope selections, it is possible that some of the below listed materials do
not exist or alternatively that materials exist which are not maintained in the list.
Listed materials do not exist: no further actions necessary.
Materials exist in the client, but are not listed below: add profit center depending from scope.
Prerequisites
This step is for manufacturing materials only.
© SAP AG
Page 20 of 27
SAP Best Practices
Activate Document Splitting (165): Configuration Guide
Procedure
1. Access the activity using the following navigation option:
Option 1: SAP Graphical User Interface (SAP GUI)
IMG Menu
Logistics Material Management Material Master
Material Change Immediately
Transaction Code
MM02
2. On the Initial screen, make the following entries and choose Enter:
Field name
Description
Material
User action and values
Comment
Required
Change
Number
3. Choose the Views dialog box.
4. For Manufacturing materials select General Plant Data / Storage 2 and then choose
Enter.
5. On the screen Organization Levels, make your entries and choose Enter.
6. On the Change Material Dialog, in Profit Center, enter the profit center.
7. Choose Save.
Data Records Manufacturing/Trading Scope (View General Plant Data / Storage 2):
Plant Storage Location
Material
Profit Center
F1000
1000
YB110
F1000
1100
YB110
F1000-G1
1000
YB110
F1000-G1
1100
YB110
F1000-G2
1000
YB110
F1000-G2
1100
YB110
F1000-M1
1000
YB110
F1000-M1
1100
YB110
F1000-P1
1000
YB110
F1000-P1
1100
YB110
F126
1000
YB110
F126
1100
YB110
F226
1000
YB110
F226
1100
YB110
F29
1000
YB110
F29
1100
YB110
H10
1000
YB110
© SAP AG
Page 21 of 27
SAP Best Practices
Activate Document Splitting (165): Configuration Guide
Material
Plant
H10
1100
Profit Center
YB110
H11
1000
YB110
H11
1100
YB110
H12
1000
YB110
H12
1100
YB110
H13
1000
YB110
H13
1100
YB110
H14
1000
YB110
H14
1100
YB110
H20
1000
YB110
H20
1100
YB110
H21
1000
YB110
H21
1100
YB110
H22
1000
YB110
H22
1100
YB110
L001
1000
YB120
R09
1000
YB120
R12
1000
YB120
R120
1000
YB120
R122
1000
YB120
R124
1000
YB120
R128
1000
YB120
R13
1000
YB120
R1301
1000
YB120
R1302
1000
YB120
R1303
1000
YB120
R14
1000
YB120
R1401
1000
YB120
R1402
1000
YB120
R1403
1000
YB120
R15
1000
YB120
R16
1000
YB120
R1601
1000
YB120
R1602
1000
YB120
R1603
1000
YB120
R17
1000
YB120
R1701
1000
YB120
R1702
1000
YB120
R1703
1000
YB120
© SAP AG
Storage Location
Page 22 of 27
SAP Best Practices
Activate Document Splitting (165): Configuration Guide
Material
Plant
Storage Location
R18
1000
Profit Center
YB120
R1801
1000
YB120
R1802
1000
YB120
R1803
1000
YB120
R19
1000
YB120
R20
1000
YB120
R27
1000
YB120
R28
1000
YB120
R30
1000
YB120
S124
1000
YB120
S21
1000
YB120
S22
1000
YB120
S2201
1000
YB120
S2202
1000
YB120
S2203
1000
YB120
S224
1000
YB120
S23
1000
YB120
S23
1100
YB120
S2301
1000
YB120
S2302
1000
YB120
S2303
1000
YB120
S24
1000
YB120
S25
1000
YB120
S25
1100
YB120
S325A
1000
YB120
S325A
1100
YB120
S325B
1000
YB120
S325B
1100
YB120
Result
You have now assigned profit centers to material master data.
3.4.9
Assign Profit Center to Project Template (Service)
Use
It is required to assign profit centers to all project templates provided with SAP Best Practices.
You do not need to execute this step if no project templates exist.
Prerequisites
© SAP AG
Page 23 of 27
SAP Best Practices
Activate Document Splitting (165): Configuration Guide
Project templates are maintained (Service scope).
Procedure
1. Access the activity using the following navigation option:
IMG Menu
Accounting Project System Basic Data Templates
Standard WBS Change
Transaction Code
CJ92
2. On the Change Std. WBS: Initial Screen enter Project definition for standard project as
listed below and choose Enter.
3. On the Change Std.WBS: WBS Elements – Descriptions screen select the tab page
Over.
4. Provide the profit center for all WBS elements and save your entries.
Project definition for
standard project
Profit Center
S-EXT
YB120
S-INT
YB120
3.4.10
Assign Profit Center to Material (Service)
Use
It is required to assign profit centers to all materials. Only then the Activate Document
Splitting works properly.
Because of different scope selections it is possible that some of the below listed materials do
not exist or alternatively that materials exist which are not maintained in the list.
Listed materials do not exist: no further actions necessary
Materials exist in the client, but are not listed below: add profit center depending from scope
Prerequisites
This step is for service materials only.
Procedure
1. Access the activity using the following navigation option:
IMG Menu
Logistics Material Management Material Master
Material Change Immediately
Transaction Code
MM02
2. On the Initial screen, make the following entries and choose Enter:
Field name
Description
Material
User action and values
Comment
Required
Change
Number
3. Select the Views dialog box.
© SAP AG
Page 24 of 27
SAP Best Practices
Activate Document Splitting (165): Configuration Guide
4. For Service materials select Sales: General/Plant Data and then choose Enter.
5. On the Organization Levels screen, make your entries and choose Enter.
6. On the Change Material Dialog box, in Profit Center, enter the profit center.
7. Choose Save.
Data Records Service Scope (select view: Sales: General/Plant Data):
Plant Sales Org.
Distr.Chanel Profit Center
Material
D100
1000
YB120
D101
1000
YB120
D102
1000
YB120
D103
1000
YB120
D200
1000
YB120
D201
1000
YB120
D300
1000
YB120
D301
1000
YB120
D303
1000
YB120
D304
1000
YB120
D403
1000
YB120
D404
1000
YB120
H100
1000
YB120
H200
1000
YB120
S300
1000
YB120
Result
You have now assigned profit centers to material master data
3.5 Edit Constants for Non-assigned Processes
Use
A default segment is to be assigned in processes for which it is not possible to derive the
correct account assignments at the time when the document is posted. This is the case if the
required information for segment derivation is not yet available when the posting occurs.
Procedure
1. Access the activity as follows:
IMG Menu
Financial Accounting (NEW) General Ledger Accounting (NEW)
Business Transactions Document Splitting Edit Constants
for Nonassigned Processes
Transaction Code
SPRO
© SAP AG
Page 25 of 27
SAP Best Practices
Activate Document Splitting (165): Configuration Guide
2. Choose New entries.
3. Make the following entries:
Constant
Name
Z1000
Constant segment for nonassigned process
4. Select the new entry.
5. In the left hand frame double-click on Assignment of Values.
6. Make the following entries:
Field
Value
Segment
1000_C
7. In the left hand frame double-click on Assignment of Profit Centers.
8. Make the following entries:
CO Area
Default PrCtr
1000
YB999
9. Save your entries.
10. Choose Back twice to leave the IMG activity.
3.6 Activate Document Splitting
Use
In this IMG activity, you have to activate document splitting. The used splitting method is the
SAP standard one, which contains the splitting rules for the different business transactions. If
this splitting method does not meet your requirements, you can first define and then select
your own method in Customizing for document splitting. You can do this by choosing
Extended Document Splitting Assign Splitting Method.
The activation then applies for the entire client. You can explicitly exclude individual
company codes from document splitting. This means, however, that you are then no
longer able to create any cross-company-code transactions containing company codes
that have divergent settings for document splitting.
Procedure
1. Access the activity as follows:
IMG Menu
Financial Accounting (NEW General Ledger
Accounting (NEW Business Transactions
Document splitting Activate Document Splitting
Transaction Code
SPRO
2. Make the following entries:
Constant
Name
Z1000
Default for BP no assigned processes
© SAP AG
Comment
Page 26 of 27
SAP Best Practices
Activate Document Splitting (165): Configuration Guide
Field name
User action and values
Document Splitting
√
Inheritance
√
Standard
A/CAssgnmnt
√
Constant
Z1000
3. Choose Enter.
4. Save your entries.
Field Method is filled automatically with the value 12.
© SAP AG
Page 27 of 27
