TRITONLINK EXECUTIVE COMMITTEE
MEETING
TUESDAY, JUNE 30, 2009
SSC ROOM 300 (2:00 - 4:00 PM)
Members
Steve Relyea, VC Business Affairs (Co-Chair)
Penny Rue, VC Student Affairs (Co-Chair)
Mae Brown, AVC Admissions & Enrollment Services
Cynthia Davalos, Special Assistant to Vice Chancellor-Student Affairs
Emily Deere, Exec. Director IT Applications, ACT System
Sydney Donahoe, Director Portal Services/ACT Systems
Bill Haid, Registrar/ Admissions & Enrollment Services
Elazar Harel, AVC Administrative Computing and Telecommunications
Rick Nornholm, Director Technology/Admissions & Enrollment Services
Barbara Sawrey, AVC Undergraduate Education
Stacie Spector, AVC University Communications
Beth Surrell, Director TritonLink Project
Jonathan Whitman, Director/Provost Muir College
Gabriele Wienhausen, Associate Dean/Education, Div. of Biological Sciences
Student Representatives
Babek Etesami, Undergraduate Student Representative
Manuel Ruidiaz, Graduate Student Representative
Members Absent:
Steve Relyea
Babek Etesami
Visitor:
Martha Hart
Brett Pollack
Our meeting started with general introductions of all the participants.
Prospective Students Tab – Brett Pollack/Beth Surrell/Martha Hart
1.
Brett and Martha presented background information and screen shots of a proposed re-design of the Prospective Students tab. The new design will
integrate with the new ideas for the Admissions home page. The intent is to make it more of a directory page that will help users get to the targeted
information based on their objectives versus a long list of links as we currently have. Feedback from students on campus tours and from the Student
Advisory committee suggested promoting Majors and Minors, Academic standing of UCSD and a perspective of what it’s like to be a student at
UCSD.
Here is Brett’s PPT presentation below:
Prospective Students/Admissions Modification Proposal
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Survey Results - Students
Average age when prospective students began looking at colleges is 16.425.
81% stated they eventually found what they were looking for on the UC San Diego web site.
38% of students use search versus 52.27% of students claim to use the web site navigation to find information.
63% of students stated they understood the UCSD six college systems.
43% of students stated they knew the TritonLink branding and the role it serves.
On average, a student visited the UC San Diego web site 7.08 times before the campus visit. On high, there were 5 students who visited the
site 20 times, while on the low end, 6 had never visited the site at all.
Top 5 Most Important Topics: Prospective Students (Out of 44)
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Majors/Minors
Academic reputation
Acceptance criteria
72 %
59 %
45 %
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Undergraduate college system
Research opportunities
38 %
27 %
Heuristic Evaluation
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Appears to be quite a bit of overlap on the following pages:
– Prospective Students
– Admissions
– Undergraduate Admissions
Pages are very link intensive
Most content currently within Prospective Students pertains to Undergraduate Admissions
Current Undergraduate Admissions site is flat in structure
– Site contains lots of good content but it could use some organization
Benchmarking
Recommendations
1.
2.
3.
4.
5.
Condense:
Prospective Students/Admission/Undergraduate Admissions
Transition Prospective Students to become a splash page that directs users where they need to go
Relocate relevant info currently within Prospective Students to Undergrad Admissions
Elevate the info students want to see on revised Undergrad Admissions site home page.
Restructure Admissions site content so it contains an information hierarchy.
Campus Website
Prospective Students Home Page
UC San Diego
Search
Prospective Students
GO
Prospective Students | Current Students | Parents & Families | Faculty & Staff | Alumni | Friends & Visitors
Transfer Fridays
Friday, Oct. 17
Friday, Nov. 7
Main image
Prospective Students
UC San Diego was named the “hottest” institution in the nation for
students to study science by Newsweek and the 2006!
Fall 09 Undergraduate
Application filing period
Nov. 1 - 30
Fall 09 Graduate
Application process
Deadlines vary
Undergraduate Admissions
A freshman class of about
xxxx students and a transfer
class of about xx students are
admitted each year
Graduate Admissions
Find out about graduate
programs, admissions criteria,
the application process,
tuition, and financial aid
Professional Schools
UCSD is well known for
professional schools
encompassing a variety of
disciplines.
Continuing Education &
Summersession
Looking to enhance your
professional development or
wanting to take a summer
course?
Prepared by: Portal Services, UCSD
Primary Navigation carried through
from home page.
Why Choose
UC San Diego?
News & Events
Application Workshop
Saturday, Oct. 11
Saturday, Nov. 8
Site search functionality.
Office of
Admissions &
Relations
Office of
Graduate
Studies
Total campus
enrollment for fall 2008
is 28,500. The campus
ranks 2nd nationally
among major research
universities sending
students abroad in fullyear programs, and 8th
among U.S. research
institutions in the
number of international
scholars hosted.
Intro text highlights UCSD’s
academic reputation.
Campus Tours
Blah blah blah
IR/PS
Rady
Scripps
School of Medicne
Extension
Summerssion
Last Changed: Jan 14, 2009
2 of 2
Campus Website
Admissions Home Page
UC San Diego
Search
Undergraduate Admissions
GO
The Basics | Application Process | Academic Experience | Student Perspective
Main image
Our college system
provides students with
the feel of a small liberal Undergraduate Admissions
arts college plus the
U.S. News and World Report ranks UC San Diego as 7th best public
advantages of a large
university in the nation, and 35th among the nation’s top 50
research university
universities!
Lorem ipsum dolor sit
* Oct. 10
* Nov. 12
* Dec 1
Contact Us
Office Address
123 Main Street
La Jolla, CA 12121
Video: Gateway to Our Future
Quick links:
Intro text highlights UCSD’s
academic reputation.
Phone:
(123) 456-7890
School Rankings
Major and Minors
Admissions Timeline
Blog
Podcasts
Undergrad Research
Other Ways To Enroll
Teacher & Counselor
Resources
Primary Navigation broken into
relevant categories
News & Events
Undergraduate
Colleges
See Also
Site search functionality.
Admissions contact information.
(Embedded Flash Video)
Fax:
(123) 456-7890
Email:
test@ucsd.edu
Founded in 1960, the University of California, San Diego is one of the
nation’s most accomplished research universities, widely
acknowledged for its local impact, national influence and global reach.
Ideally located near the Pacific Ocean, the U.S.-Mexico border and at
the edge of the Pacific Rim, UC San Diego is renowned for its
collaborative, diverse and cross-disciplinary ethos that transcends
traditional boundaries in science, arts and the humanities.
Prepared by: Portal Services, UCSD
“Quick Links” sections highlight important
content – this is not taxonomy driven.
Campus Tours
Blah blah
Blah blah
Blah blah
Last Changed: Jan 14, 2009
“Take a look!” section highlights
publications
2 of 2
Undergraduate Admissions Website
The Basics
Freshman Requirements
Finances Landing Page
Budget & Cost
Financial Aid
Visit UCSD
Campus Tours
Prospective Student Info Sessions
Transfer Student Services
Transfer: Major Prep
Transfer: IGETC
Transfer: Prep Program
Transfer: Admin Guarantee
International Admissions
Admissions Contacts
LINKED OFF HOME PAGE:
Admissions Resources for Teachers & Counselors
About Admissions
Admissions Events
Publications
Application Process
Student Perspective
Student Life Splash Page (links to CS)
Academics (links to Current Student Info) - Dining
- Majors
- Housing
Undergrad Admissions Process (Freshman) - Student Academics Success
- Athletics
Undergrad Admissions Process (Transfer) Undergraduate College System
Freshman & Transfer Orientation
Undergrad Admissions Timeline
Blogs
(link off home page)
(linked from center area)
(included in module on home page)
(included in module on home page)
Academic Experience
II.
Prioritizing Application/Tool requests
The fundamental function of this group is to make sure the projects are vetted before they come to the TritonLink Executive Committee for
review and discussion.
III.
TritonLink Re-Design – Beth Surrell
Beth proposed that plans begin for a re-design of TritonLink. This project would leverage from the lessons learned of the Blink redesign
and would keep the site fresh. It was agreed that this request will go through the Rapid Response process as some of the same ACT staff
would be involved in the design and implementation as are in the development of tools. Sandra Titus and Karen Fisher have already begun
to develop some surveys to post on Student Voice to begin getting feedback on navigation and design.
IV.
Student Advisory Committee Update – Beth Surrell/Cynthia Davalos
This year we did gain valuable input from the students on the committee. But the scheduling of meetings was difficult and attendance was
sparse. Beth and Cynthia suggested going to an open forum/focus group concept next year. This would allow us to identify key areas to
focus on and allow broader access to students who would like to be involved. Cynthia and Beth will work this summer to draft a schedule
for the 09-10 academic year.
Mae Brown stated that the department representatives for this group are - Nancy Hesketh, Muir Writing and Kimberly Newmark, from
Economics. In addition, we have had two student representatives – one undergraduate and one graduate student and in addition, Jonathan
has been a regular member of this committee.
V.
UCSD iPhone/mobile application update - Elazar Harel/Emily Deere
New! UC San Diego iPhone Application
Anyone with an iPhone or iPod Touch can now:
 Find faculty, staff, and student contact information
 Locate a building on campus
 Follow sport scores
 Watch campus-related videos
 Get an overview of scheduled courses
If you have the iPhone or iPod Touch, visit the UC San Diego page in the iTunes App Store and click "Get App."
Features


Maps
Search for campus buildings by name, pinpoint them on the map, view building photos, and see how far you are from your desired destination.
Also zoom or pan across the map using the multi-touch interface.

Directory


Look up students, faculty, and staff by first or last name. Tap to contact people by phone, SMS, or e-mail. You can even add them to your phone's
contacts.
Courses


Browse and search scheduled classes, including descriptions, times, and locations. You can even tap to find the course location on the map or
contact the instructor by e-mail or phone.
 For official course information, including prerequisites, restrictions, seat availability, book lists and other details, see the Schedule of Classes on
TritonLink.
Athletics
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View UC San Diego sports news, schedules, and scores.
uTV

Watch videos from the UC San Diego YouTube channel. Topics range from UCSD news, events, and educational podcasts to the latest university
research and exploration.
More features will be added in future releases.
Meeting ended at 4:30 PM