FY16 Funding Request for an Initiative
DUE BY 04/17/15
The FY16 Budget identified $500,000 in ongoing and new strategic initiative funding.
The progress reports for the existing initiatives (FY14 & FY15 approvals), will be reviewed and FY16
funding recommendations will be made to the Cabinet by the LRP&BC. The total amount available for
funding new FY16 initiatives will be determined once the existing initiative funding level has been
established and will be communicated via email.
The FY16 Strategic Initiative process is similar to the prior year process and will:
 Provide for a two-year funding cycle, where appropriate
 Provide initial funding for Fiscal Year 14-15 and 15-16 with an interim report submission to
the LRP&BC due in March/April
 Treat initiative funding more like a “mini-grant” at $10,000-$15,000 for the initial year,
including more specific measurements and outcomes
 Provide funding for temporary staffing but will not fund new positions at the College
 Award small student research grants
 Facilitate review and prioritization based on established criteria to LRP&BC through a
volunteer subcommittee of LRP&BC members
 Strengthen the feedback loop for those initiatives not funded
Submission, Review, and Approval Process
 Complete the form to submit an initiative funded by the pool (amount available—TBD) in
the FY15-16 Budget, including external cost estimates.
 Submit the form to your Dean/Provost or Director/Vice President for review and signature.
 Submit the signed form and any supporting documentation to the Business Office.
 The Business Office will work with Facilities and OIT to obtain/confirm cost estimates for
installation, infrastructure, and re-circulate forms for second approvals, as necessary.
 The Strategic Initiative Review Subcommittee of the LRP&BC will provide the Committee
with a complete list of all submissions and those recommended for approval. The LRP&BC
will review and recommend initiatives to the Cabinet for approval and notify the requesting
department of approval or provide feedback regarding any initiatives that were not funded.
Please Note:
While their signature is not required prior to submission, Facilities and OIT are happy to help
you with cost estimates, established college standards, preferred vendors, etc. as you develop
your submission. Once submitted, the Business Office will circulate the submissions to
Facilities and OIT for formal review and signature. After the Facilities and OIT reviews, the
Department, Dean and Vice President may be asked to re-affirm their support for the initiative
and any revised cost estimate.
FY16 Funding Request for an Initiative
DUE BY 04/17/15
Submission Deadline
The submission deadline is 4:00 pm Friday April 17, 2015. Your submission should be
delivered to the Business Office or submitted electronically to Linda M. Steinkirchner
(lsteinkirchner@sjfc.edu). Please submit only those pages from this packet with the
“Submission” footer.
Please use this checklist to ensure that your submission is complete.
_____ Signature of requesting department (required)
_____ Signature of School Dean (required)
_____ Signature of Provost or Vice President (required)
_____ 3rd party cost estimates attached (required)
_____ Additional supporting information (optional)
Please note: incomplete submissions will not be reviewed.
2012-2017 Strategic Plan
The College’s Strategic Plan contains six goals, each supported by several strategies and tactics (Strategic Plan
Website: https://forms.sjfc.edu/strategicplan), and serves as a guideline for how the College will make
investment decisions regarding the allocation of resources to new and continuing programs and activities.
Please reference specific goals, strategies, and tactics in your funding request.
At the request of the Provost and the Student Learning Outcomes Assessment Committee (SLOAC), the criteria
for strategic initiative review has been revised (see language with green background).
Alignment to the Strategic Plan
(Goals, Strategies, and Tactics)
Supporting Assessment Data
Enhancement of Student
Support/Learning*
New Program Development
Cost Savings & Efficiencies
Weak
Moderate
Strong
No consideration was
given to data to support
strategic initiative.
Weak
There is a plan to collect
data that support the
strategic initiative.
Moderate
Proposal includes data
that support proposed
strategic initiative.
Strong
Little/no ROI and/or low
probability of ROI
Moderate ROI and/or
moderate probability of
ROI
Moderate
Large ROI and/or high
probability of ROI
Small
Large
*List of Priorities identified by SLOAC for priorities for FY16:
 Support for students (accommodations, students in need of support services, transfer student services)
 Language - English as a Second Language (ESL)
 Alumni Data Collection and Tracking
 Pilot for Critical Thinking Assessment and Enhancement
 Pilot Communication Skills Assessment and Enhancement
Questions
If you have any questions regarding this form please contact Linda M. Steinkirchner (x 5242 or
lsteinkirchner@sjfc.edu).
St. John Fisher College FY 16 Budget
FY16 FUNDING REQUEST FOR AN INITIATIVE
DUE BY 04/17/15
Requesting Department(s):
Please provide a description of the initiative, including a justification or rationale for the initiative and
explain how and which of the strategic plan goals, strategies, and tactics the initiative addresses
specifically:
Please list any external or prior specific SJFC funding this project has received (include amount funded
and funding agency/funding mechanism):
Estimated life of the initiative (in years):
Impact to the College if not funded:
Please complete the table below:
By what measure(s) will the project be determined
to be a success?
Provide specific information on how data will be
collected, recorded, analyzed, and disseminated for
each of the measures (assessment plans may be
attached as separate documents).
Please note that a summary and reflection of the results will be expected for future funding. Also additional measures or processes
for data collection may be suggested after the first year of funding.
________________________________________
Department Review
Date
______________________________________
Dean Review
Date
________________________________________
Vice President Review
Date
FY16 Request for Initiative Funding
Submission Page 1
St. John Fisher College FY 16 Budget
FY16 FUNDING REQUEST FOR AN INITIATIVE
Calculation of Net Revenue from Initiative
Provide a narrative of the calculation of the additional revenue from the initiative and show your
calculation.
Provide a narrative of the calculation of the Scholarships& Tuition Waivers associated with the
initiative and show your calculation. Please note: from a budget perspective Scholarships &
Tuition Waivers reduce revenue.
Capital Expenditure Associated with an Initiative
Cost Estimates
Two (2) external cost estimates are recommended to support the initiative funding requests.
Since a quote is a legally binding document to provide a good or service at a specific price for a
specific period of time and our budget process may last longer than the period for which a quote
is valid, vendors will usually provide a more informal cost estimate. This less formal document
is called a “Budget Estimate”, “Budget Pricing”, or “Budget Quote” or some other name
indicating that the cost is for budgeting purposes and is appropriate for submission with your
initiative request.
The external cost estimate may include items such as shipping, transportation, and installation.
In most cases, the installation included is for a “standard” installation or installation based on a
presumed conditions, which may vary from conditions on campus. The Business Office will
work with Facilities and OIT to review the vendor-provided cost estimate for consistency with
the conditions on campus. If any revisions are necessary, we will re-circulate forms for second
approvals.
Please note: If your request is approved and it contains a purchase of goods and services of $25,000
or greater Anne Bezon in Purchasing (x 8049 or abezon@sjfc.edu) will need to provide three (3)
quotes to initiate the purchase.
Description of capital expenditure associated with an initiative:
FY16 Request for Initiative Funding
Submission Page 2
St. John Fisher College FY 16 Budget
FY16 FUNDING REQUEST FOR AN INITIATIVE
Estimated cost per attached cost estimates:
Life expectancy of the expenditure (in years):
Impact to the College if not funded:
Personnel Associated with an Initiative
Provide an estimate for the temporary services associated with the initiative. New positions will
not be funded through an initiative.
Provide an estimate for the number of hours, and a dollar amount for the hours an existing
employee will devote to an initiative. If work will be performed by another department, please
contact that department for the estimated hours and dollars and secure the signature below.
Nature of work to be performed by existing employee:
Department(s) to perform or supervise work:
Timeframe (ex. Summer, Fall, Spring, a specific month, semester break) in which the work is to
be completed:
FY16 Request for Initiative Funding
Submission Page 3
St. John Fisher College FY 16 Budget
FY16 FUNDING REQUEST FOR AN INITIATIVE
Please provide an estimate of internal personnel costs (to be completed by the department
performing or supervising the work):
_____________________________________
Department
_________________________________
Signature (by Dept.)
_____________________________________
Department
_________________________________
Signature (by Dept.)
_____________________________________
Department
_________________________________
Signature (by Dept.)
Operating Expenses Associated with an Initiative
Provide a narrative description of the use and an estimate of the cost for the operating expenses
associated with the initiative.
FY16 Request for Initiative Funding
Submission Page 4