Phi Beta Sigma Fraternity, Inc. Southwestern Region Tennessee State Director (Western Tennessee) Bro. Edward Jordan 692 Looney Avenue Memphis, Tennessee 38107 (901) 483-1318 (Cell) 2013 Report of the Tennessee State Director (Western Tennessee) Introduction To Bro. Theodore Lewis, Southwestern Regional Director and the Southwestern Regional Board, since the Regional Leadership Conference in St. Louis, Missouri, it has been a busy but productive year. The Region and the officers of the Regional Board have been challenged with the responsibility of increasing membership (mostly with reclamation and reactivation), promoting our National Program (Sigma Global Programs), getting all chapters in the State to the Serious Sigma Summit in Charlotte, NC, and State Meeting and Chapter's Retreats, as well as documenting and reporting our programs and activities (PIA(s) & CSAF), also disseminating accurate and updated information/changes and mandates from the National HQ and Regional Director and the Regional Board, and, conducting and overseeing all authorized membership intakes in the state and areas to ensure that procedures and paperwork are done properly and in order. In addition, the State of Tennessee hosted the National Founders Day Celebration in Memphis in Honoring our Most Revered Founder(the most Honorable A. Langston Taylor) in 2012. This historical event will be forever remember because the city of Memphis placed a permanent landmark on Beale Street where the Honorable A. Langston Taylor conceived the idea of Phi Beta Sigma Fraternity, Inc. This was one of many successfully event that took place the weekend of January 9, 2012. The Fraternity also named its 10th National Executive Director who also was from the great State of Tennessee, specifically Memphis. The aforementioned happened, this 2012 year with many campus visits and Regional Certification Trainings and very, very good communication with chapter presidents and collegiate advisors. The State's Strengths are: 1) Good strong advisors at the collegiate chapters and great contact information with the members and the Colleges and Universities Staff. 2) Traditional Strong Alumni Chapter presents 3) always Good Growth Potential in the State. The State’s challenges are: 1) Limited financial support to State Director for the work asked of this office. ( travel, workshops, training materials, hosting state meeting, etc, etc, etc) 2) State coverage is over 400 miles radius and possibly expanding (chapter chartering and revitalization). 3) Alumni and Collegiate relations could be better and 4) a stronger present at the State Meeting of the Regional Board could have been better this past year. Also, the State of Tennessee had about 15 brothers at the Serious Sigma Summit this Summer in Charlotte, NC. Finally, Tennessee is the state with the best chapter in the Country as ‘Model Chapter of the Year’ in Tau Iota Sigma Chapter of Memphis, TN. Now, recently, for 2012 the State of Tennessee in the Southwestern Region had the largest chapters in Phi Beta Sigma Fraternity, Inc. in Tau Iota Sigma Chapter for the Alumni and in Delta Nu Chapter for the Collegiate. These chapters, both located in Memphis, TN, were recognized and awards for their efforts by our International President and our International Vice President. Goals and Objectives Alumni and Collegiate Retreats/Meeting in the Fall & Spring 1) 2) 3) 4) 5) 6) Growth Projections and expectation from the Region. National HQ Deadlines, Updated information and mandates. Regional Deadlines and expectations. Calendar of events to support each other in the area(s)/state. Personalized chapter needs through chapter assessments (CSAF). Special Events (National Founders Day Celebration/Centennial); Serious Sigma Summit for New Intake Process/Zero Tolerance for Hazing; National Recognition from IHQ for Largest Membership on the Alumni & Collegiate fronts in the State of Tennessee. State Meeting 1) State of the Region Address by 2nd Vice Regional Director A) Membership Services B) National Updates 2) Chapter growth projection for the Region (especially with Alumni Chapter – reactivation, reclamation, and recruitment) Regional Program Directors (Workshops, Conference Calls, Trainings) Regional Conference Information & Preparation & dissemination (Scholarships, Oratorical and Debate Competition, Registration, Delegates, Chapter Reports, Step show, Deadlines & Fees and penalties, if any) Advisor Training (Specifically Intake Procedures- Train the Trainer) Alumni/Collegiate Relations Workshop(s) Attendance Importance ( State, Regional & National Meeting) Regional Officers Accountability Standards 3) 4) 5) 6) 7) 8) National Founders Day Celebration (Marching Toward the Jubilee) 1) 2) 3) 4) National Founders Day Celebration National Board Meeting National Brotherhood Breakfast Historical National Landmark in Downtown Memphis, Tennessee of Phi Beta Sigma Fraternity, Inc. Honoring Most Honorable Founder Brother A. Langston Taylor 5) Announcement of our New International Executive Director of Phi Beta Sigma Fraternity, Inc. 6) National Exposure for Phi Beta Sigma Fraternity, Inc. for the State of Tennessee, especially Memphis, Tennessee. National Membership Recognition by the International Headquarter 1) International Recognition for the Largest Chapters in the Country for both Collegiate & Alumni by International President & Vice President. 2) International Press Conference & Reception in Memphis, TN 3) International Cash Rebates for Largest Chapters in Phi Beta Sigma Fraternity, Inc. for Collegiate and Alumni. 4) Both Chapters for Collegiate and Alumni are from Memphis, TN Implementation of Goals and Objectives The implementation of the goals and objectives were simple. The State Meeting was successfully held on Saturday, October 13, 2012 at LeMoyne-Owen College from 8:30am – 4:00pm. The State Meeting was hosted by Bro. Edward Jordan, State Director with a host of Regional Board Officers. The State Meeting was very informative and consistent on unifying message for Southwestern Region ( i.e. training, CSAF, PIA, HQ updates, MIP procedures, Sigma Wellness Programs Reporting & anticipated 2013 financial challenges - Regional Conference, Conclave, Centennial etc,etc,etc.) sent out from the Regional Director and the State Directors implementation of the same. The State Meeting attendance was more than 80 brothers and the host chapter did a fantastic job of providing refreshment and lunch for the brotherhood. The next Tennessee State Meeting will be in Nashville, TN at the Tennessee State University Campus. The National Founders Day Celebration was a huge success with all the 8 living Past National Presidents presents in Memphis, Tennessee at the downtown Peabody Hotel and the current National President Bro. Jimmy Hammock and his entire general Board with National Civil Right Activist Bro. John Lewis. This event turned out to be the biggest Founders Day Celebration ever recorded and it will be the master plan to be copied for many years to come. January 9, 2012, Downtown Memphis, TN will always remember the Founders Day Weekend and its impression the Men of Phi Beta Sigma Fraternity, Inc. left (Physically, Mentally, Spiritually). Action Items 1) 2) 3) 4) Training with the MIP Paperwork and Procedure continue, Membership Growth Information Updates from the National HQ and Regional Mandates Sigma Education on National Programs & PIA Reporting & CSAF & Branding & Training/Importance/Consequences Chapter Events and Deadlines obligation ( State Meetings, Regional Conferences, National Conclave, National Founders Day Celebration, Centennial) Chapters’ Financial obligations ( Chapter Tax & Insurance, Membership Dues, Regional Conference Registration, Conclave Registration, National Founders Day Registration, Serious Sigma Summit, Centennial, etc.) 5) Summary The focus for this year was to provide membership the services of tracking all chapters’ activities, financial status, intake processes by monitoring National HQ accuracy of their records. Another goal was to promote the National Programs and disseminate National and Regional information, mandates, updates, and National & Regional event calendar for all the chapters in the State. Also, another objective was to educate members on documenting and reporting chapters’ program on the PIA( BBB,Social Action, Education, Membership, Sigma Beta, etc) & CSAF system on the National Website. Lastly and probably the most important was to increase membership growth for each and every chapters on all levels. This goal was moderately met last year. But retention was a problem for the chapters’ growth and/or maintaining membership numbers. But, all other goals and objectives were accomplished, especially every chapter in the state was in attendance at the 2012 Regional Conference, State Meeting & National Founders Day Celebration, Serious Sigma Summit, or at least an account for their chapters. Respectfully Submitted, Bro. Edward Jordan Tennessee State Director Phi Beta Sigma Fraternity, Inc. Southwestern Region Cc: Bro. Theodore Lewis Jr., Regional Director Bro. Joshua Busby, 1st Vice Regional Director