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Quick Overview of Hiring Manager
1. Open Web Browser and go to
http://hr.uclahealth.org/defa
ult.cfm and click on the Hiring
Manager link.
2. Enter your logon id and
password. Note: If you do not
have a logon id and password
please call UCLA Healthcare
Staffing at ext.40506.
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Quick Overview of Hiring Manager
3. Expand or Collapse the menu
by clicking on the main menu.
4. Click on the menu
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5. My Reqs provides a list all the
Requisition that you have
entered on the system that
also indicates the status of
the requisition.
6. Reqs Pending Approval list all
requisition that are still
pending and provides
information on the approval
status.
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7. To add new requisition click
on the “Add New Req” from
the menu.
NOTE: Please make sure you
have all the information you
need to complete the
requisition. Once submitted
the only field that you are
allowed to make changes to is
the Approver list.
For REGISTRY TEMP
REQS see also item 12
below.
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8. Job Title, Pay Structure, ER
Unit and Job Group are
automatically filled once a
title code has been selected
from the list. For MSP Title
the Min Salary and Max Salary
are not automatically filled
this will be entered by HR
Staffing after Compensation
determines the Grade for the
position.
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9. Select approvers from the list.
The order of the approvers
will also be the order of the
notification.
In the Figure shown for
example: Jody has to approve
the requisition first before
Maria will be notified. If Jody
doesn’t approve the
requisition Maria will not be
notified at all.
10. Click on Save approvers and it
will take you back on the Add
New Req screen. Please
review before clicking on the
Submit button.
11. Please make sure to Logoff
when you’re done.
If you need additional assistance
or to report problem with the
system please call HR Staffing at
ext. 40506.
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12.
REGISTRY / TEMP
REQUISITIONS
Title Code: Select R001 for nonclinical regitry positions or R002
for clinical registry positions. Job
Title field will automatically fill as
Registry, Non-Clinical or Registry,
Clinical
Working Title: Enter Temporary
Agency’s name & title for
temporary employee.
Acct/CCFund: Enter account to be
charged. Department, Fund
Location and Sr Assoc Dir will be
automatically filled.
Appt Type: Select Registry
FTE %: Enter 1.0 for 100% 0.60 for
60%, etc.
Wrk Location: Department address
associated with the account
number.
Min, Max Salary: Entered by HR
according to the agency’s
contracted rate
Work Schedule: Enter hours/day
and days of week.
Duration: Enter number of days
needed. Add start date in Notes to
HR Contact. Maximum duration is
30 days. New requsitions are
required for extensions.
New/Repl: Select Replacement
Replacing: Enter one of three
reasons – VACANCY (enter job
requisition number in the notes
field), LEAVE OR OTHER. For
vacancy and leave enter current
employee’s name. For vacancy
provide the req number for the
approved hiring requisition for
that vacancy.
For other explain in Notes to HR
Contact. An example of Other
would be a significant increase in
volume with numbers as evidence.
Interviewer
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Interviewer Email
Interviewer Phone
Interviewer Addr: Enter
departmental contact the
temporary employee meets on the
first day.
Notes to HR Contact: Enter
requested agency; start date;
replacing field reason if “Other”;
total estimated cost. If you have
another short note you may add it
there.
Approvals: From top to bottom,
Add the department head
associated with the account, then
Sr Associate Director, then Bella
Aivazian.
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