ANNEX P
Publications
1. PURPOSE: The purpose of this SOP is
to establish procedures and provide
guidance to have an effective and efficient
way of maintaining and requesting
publications.
2. SCOPE: This SOP pertains to all
sections that have publications or requesting
publications and forms
3. REFERENCES:
(a) AR 25-30 The Army Integrated
Publishing and Printing Program
(b) AR 380-5 Department of the Army
Information Security Program
(c) DA PAM 25-30 Consolidated Index of
Army Publications and Blank Forms
(d) DA PAM 25-33 User’s Guide for Army
Publications and Forms
(e) DA PAM 25-40 Administrative
Publications: Action Officers Guide
(f) FM 3-04.500 Army Aviation
Maintenance
RESPONSIBILITIES:
a. Commander will:
1. Ensure that publications account
personnel within the unit are properly
trained.
2. Appoint on Unit Orders a Publication
NCO and a Publication Officer.
b. Publication NCO will:
1. Order publications and forms for the
company.
2. Maintain a 30-day supply of forms used
by the company.
3. Inspect the master and shop
publication libraries quarterly according
to FM 3-04.500.
4. Have on hand as a minimum for
tracking the ID and resupply system
requirements:
(a) A USAPA-provided listing of your ID
Requirements, annotated with your
own internal
(b) distribution information showing
each subaccounts quantity.
(c) Copies of ID requirements/changes
or resupply orders pending,
including subaccount
(d) orders.
(e) Information showing items you have
received and the internal distribution
made.
(f) Your current DA Form 12-R and DA
Form 12-99-R or equivalent.
(g) Copies of previous Subscription
changes you have submitted.
(h) Documentation of the last biannual ID
requirements review.
5. PROCEDURE FOR ORDERING
PUBLICATIONS AND FORMS
a. To order any publications or changes, it
will be annotated on a Publication
Request Form. Submit one copy to the
Pubs NCO, and retain one copy in your
file. Periodically check with the Pubs
NCO on the status of the request.
b. The publication NCO will review the
Request Form for the following:
1) Are the publications on the sections
12 Series?
2) Are the publications on DA PAM 2530 and current?
3) Are the changes included in the
publication?
4) Is the quantity excessive?
5) Is the publication AVUM/AVIM level
work and not higher?
6) If everything is correct the Publication
NCO will order the publication
through the www.usapa.army.mil
web site and track the status by the
cram report.
7) The publication NCO will keep
records of publications received.
8) The primary source for blank forms
will be those located on unit
computers, or on the World Wide
Web (www.usapa.army.mil). If not at
any of these location, fill out a Forms
Request and give it to the Publication
NCO. The Publication NCO will
consolidate all requests and order all
forms at one time.
UPDATING THE INITIAL DISTRIBUTION
a. Every six months or as needed the
Publication NCO will update the 12
Series
b. Each Section will review their 12 Series
to determine if they need to change the
quantity, delete or add publications to
their Subscription. They will annotate
any changes on the copy of the 12
Series and give to the publication NCO.
c. The publication NCO will update the 12
Series when all sections have reviewed
ANNEX P
and returned their copy of the 12
Series to the Publication NCO.
d. When a Section receives a new piece
of equipment that requires Military
Publications, they will update their 12
Series to reflect those publications.
6. DETERMINING PUBLICATION
QUANTITIES
a. Administrative and miscellaneous
publications: A reasonable quantity
is the absolute minimum number
necessary to support the user.
b. Collective training and doctrinal:
Will be ordered for Training personnel,
and Command members. Should not
be ordered for your own personal
copies. Other users
c. need to reference these manuals from
the MOS Library or from Training.
d. Individual soldier training
publications: Should be based on
the personnel density for the
e. MOS each publication supports.
f. Technical and equipment
publications:
1) Aviation equipment operator-level
(-10 to -15) publications quantities:
one per aircraft, one copy for each
aviator, crewmember, and
operations section.
7. PUBLICATION SECURITY MEASURES
a. All Regulations, Circulars, Technical
Manuals, etc., are accountable
publications. They will be stored in a
locked cabinet, office or building.
Classified publications will be secured
in an approved safe IAW AR 380-5.
b. Accurate records must be kept of all
classified publications. When a
classified publication is received, it will
be listed on the DA Form 3946
(Classified Document Accountability
Record) or DA Form 455 (Mail and
document Register). Once an entry is
started, keep it current. For example,
when a publication is transferred, the
transfer will be recorded; if a
publication is destroyed, record its
destruction.
c. All Publications and Electronic Media
will be destroyed IAW AR 380-5