BYLAWS OF THE UNIVERSITY OF NORTH TEXAS
NATIONAL PAN-HELLENIC COUNCIL
ARTICLE I - MEMBERSHIP
SECTION 1: Each member organization must operate in accordance with the
constitution, bylaws, and policies of the National Pan-Hellenic
Council (NPHC)
SECTION 2: Participation in NPHC and its member organizations shall be free
of discrimination based on race, color, national origin, sexual
orientation, religion, age, or disability.
SECTION 3: Member requirements
All member organizations must:
a. Maintain a minimum of three members (unless approved by
NPHC Advisor)
b. Secure a full-time faculty/staff advisor
c. Maintain registration with Student Activities and Organizations
d. Pay semester dues of $60.00 (twice yearly)
e. Attend all NPHC meetings
f. Comply with all university and NPHC rules and regulations,
policies and procedures
g. Comply with all national requirements and polices
h. Maintain at least a 2.5 cumulative grade point average
SECTION 4: Each member organization shall be entitled to one (1) vote.
a. A maximum of two (2) alternate delegates may be identified
b. 2 delegates must be present at all regular meetings; unless, the
chapter has less than 5 members, at which time one (1)
delegate minimum will be required.
c. The voting delegate and alternate delegates must be submitted
in writing to the Secretary by the first meeting of the year
d. Each voting delegate must maintain a minimum of 2.5
cumulative GPA and be active within his or her member
organization
e. The chapter voting delegate may not be a member of the
NPHC executive board
ARTICLE II – MEETINGS
SECTION 1: The Council shall meet bi-weekly during fall and spring semesters
SECTION 2: The Executive Board shall meet bi-weekly during fall and spring
semesters.
SECTION 3: The Executive Board, upon majority may call special meetings of
the council
SECTION 4: All NPHC meetings must be held on campus.
ARTICLE III – ELECTIONS
SECTION 1: Elections shall be held in April each year. The new officers shall
assume office at the end of the last regular meeting of the semester.
SECTION 2: The officers shall be elected by a majority vote. Balloting shall be
by secret ballot.
SECTION 3: in the case of a tie, the winner will be determined by a majority
vote of the executive board.
ARTICLE IV – QUALIFICATION OF OFFICERS
SECTION 1: To be eligible for office, a candidate must be an active member of
a recognized fraternity or sorority and that organization must be a
full member of the NPHC.
SECTION 2: In order for an individual to hold an office in the NPHC, the
individual must be in good standing with both the NPHC and their
National organization for at least one long semester; wherein the
chapter fails to meet the required 2.5 GPA requirement as long as
the individual meets the said requirements he or she may still be in
good standing.
a. A candidate cannot be elected the same semester they were
initiated.
SECTION 3: Each candidate for office must have a minimum semester grade
point average of 2.5 and a cumulative grade point average of 2.5.
ARTICLE V – EXECUTIVE OFFICERS AND DUTIES
SECTION 1: The elected officers of the Council shall be: President, Vice
President, Secretary, Treasurer, and Special Events Director (one
male, one female).
SECTION 2: Duties and powers of President:
a. Serve as the Chief Executive of the Council.
b. Be the official representative of the UNT Council.
c. Preside at all meetings of the Executive Committee and the
Council.
d. Appoint committees and committee chairs and serve as
Executive Officio member of all committees.
e. Authorize the disbursement of Council funds and to sign
checks whenever necessary.
f. Ensure that the UNT Council operates in accordance with the
Constitution and Handbook of the National Pan-Hellenic
Council, Inc. and University Policy and Procedures.
g. Attend all meetings of the Council and Executive Board.
SECTION 3: Duties and powers of Executive Vice President:
a. Assume all duties in the absence of the President.
b. Exercise coordination supervision over the activities of the
UNT Council committees and to hold at least two joint
meetings each semester, of all committee chairpersons for the
purpose of clarification of the activities each committee will be
pursing with report to the UNT Council.
c. Assume committee responsibilities as designated by the
President.
d. Attend all meetings of the Council and Executive Board.
SECTION 4: Duties and powers of Secretary:
a. Record the proceedings of the Council and keep record of all
documents of the Council.
b. Prepare minutes of each Council meeting for biweekly
distribution.
c. Maintain a roster of all Executive Officers and Representatives.
d. Take attendance at all meetings, and perform other secretarial
duties as assigned by the President.
e. Issue all necessary correspondence on behalf of the Council.
f. Read and announce Council correspondence at general
meetings.
g. Coordinate and compile NPHC joint calendar and immediately
notify the Council of any conflicts in tentative calendars of the
member chapters (i.e. Programs).
h. Keeping records of NPHC activities in the form of a
scrapbook.
i. Attend all meetings of the Council and Executive Board.
SECTION 5: Duties and powers of Treasurer:
a. Collect all dues and other revenues of the UNT Council.
b. Maintain a cash receipt journal of all income received, the
sources, as shown in a duplicate receipt book.
c. Prepare in cooperation with the President, applications for
University funding through Student Services Fees and other
University departments.
d. Serve as the primary signature authority on all Council checks.
e. Coordinate fundraising efforts
f. Perform other financial duties as assigned by the President.
g. Attend all meetings of the Council and Executive Board.
SECTION 6: Duties of the Special Events Directors:
a. Coordinate and encourage all social and service activities of
the Council.
b. Serve on university committees where appropriate.
c. Work with Director of Public Relations to coordinate public
relations and marketing efforts
d. Attend all meetings of the Council and Executive Board.
ARTICLE VII – COMMITTEE CHAIRMEN AND DUTIES
SECTION 1: Duties of the Parliamentarian:
a. Advise on all questions of parliamentary procedure upon
request by the President.
b. Conduct at least one workshop with instruction on proper
parliamentary procedures according to the most recent edition
of Robert’s Rules of Order.
c. Maintain Decorum and order at all meetings.
d. Certify all chapters voting eligibility based on current
attendance financial status.
SECTION 2: Duties of the Council Liaison:
a. Serve as the NPHC liaison to other Greek councils (IFC, MGC,
and Panhellenic).
b. Maintain and encourage communication between NPHC and
other Greek Councils by: tracking all functions, encouraging
cross-Council programming, and coordinating NPHC’s
Participation in all Greek-wide events.
SECTION 3: Duties of the Community Service Chair:
a. Coordinate and/or oversee all social and professional activities
of the Council
b. Update the Council on all chapter community service efforts.
SECTION 4: Director of Public Relations
a. Will coordinate public relations and marketing efforts, working
closely with special events, community service, and other
committees as assigned to effectively promote NPHC programs
and events
ARTICLE VIII – REMOVAL OF OFFICERS
a. The failure to perform officer duties as defined in Article V
and Article VII of the Bylaws shall constitute grounds for
impeachment.
b. Officers shall be removed by three-fourths (3/4) vote at a
meeting of the NPHC, provided quorum is present.
c. A motion for impeachment must be made a minimum of one
(1) meeting before a vote is taken.
ARTICLE IX – SCHEDULING OF EVENTS
SECTION 1: Each organization must submit a calendar of events for the
semester to the NPHC Secretary.
a. Calendars must be submitted to the designated location.
b. Calendars for the spring semester must be submitted on the
designated date, but before the final meeting of the fall
semester.
c. Calendars for the fall semester must be submitted by the date
designated by the executive board
d. Calendar dates will be assigned in the manner determined by
the NPHC body and in accordance with all regulations
established therein (i.e. the use of a Merit-Based System)
e. Any subsequent changes must be submitted within one week
prior to the event, or a fine will be assessed.
f. If scheduling conflicts arise, it should be handled between the
respective chapters before being brought to the exec board.
g. Any compromises that are made between the chapters need to
be in submitted writing and signed by the chapter presidents,
NPHC president, and Advisor
h. Failure to comply will result in the assessment of fines,
according to Article XII (Fines).
ARTICLE XI – DISCIPLINE
SECTION 1: The Executive Board shall have the power, by majority vote, to
fine, suspend, expel, or to take other appropriate disciplinary action
against any council office, representative, or member organization
for any activity or conduct which is detrimental or prejudicial to
the general University fraternity/ sorority community; or for
violation of any provision of this constitution or By-laws. Written
notice must be given to the offender setting for the allegations of
misconduct. Reasonable opportunity to defend against or refute the
charge must be afforded.
SECTION 2: the duties and regulations for judicial hearings are described in the
Judicial Policy.
SECTION 3: Fines and Sanctions
a. If a chapter misses two consecutive meetings, the Executive
Board has the right to suspend voting rights and assess a fine.
Organizations will be fine forty dollars ($40.00) after the
second consecutive meeting missed. Chapters will lose voting
and privileges until fines have been paid and the chapter is
present at two consecutive Council meetings.
b. Chapters that submit calendars late will not have programs
placed on the event calendar until all other organization dates
have been placed.
c. Any violations of the calendar regarding changes in
programming (Article IX) will result loss of programming
privileges until the imposed fine has been paid. Fine structure
will be determined yearly by the Executive Board and
governing body.
d. Violating chapters must pay a total of $100 in the form of a
check to NPHC for violation. $50 will given to NPHC and $50
will be distributed by NPHC to the violated chapter
e. Chapters submitting dues late must pay a $10.00 late fee per
week, not to exceed $40.00.
f. Chapters not meeting the cumulative (calculated using
semester GPAs of all active members) semester Grade Point
Average requirement of 2.5 will lose voting privileges until a
2.5 semester average is achieved
ARTICLE XII – INTAKE PROCESS
SECTION 1: Each organization shall adhere to their National Mandate as a
guideline for accepting a candidate(s) for membership.
SECTION 2: The NPHC Council will not tolerate hazing, both mental and/ or
physical. Activities considered hazing are defined in the University
policy and state law
SECTION 3: All NPHC member organizations must inform the Assistant Dean
of Students for Greek Life of the intent to participate in the intake
process for spring, summer, and fall semesters.
ARTICLE XIV – AMENDMENTS:
Bylaw amendments may be made by a two-thirds (2/3) vote at any
regular meeting. A proposed amendment shall be presented to the
member organizations for study at least fourteen (14) days prior to
the meeting in which a vote will be taken.
ARTICLE XV – RATIFICATION:
Bylaw amendments shall be ratified by two-thirds (2/3) of the
voting members. Amended bylaws shall become effective
immediately upon ratification.
Document approved: _____________________________________
CONSTITUTION OF
UNIVERSITY OF NORTH TEXAS
NATIONAL PAN-HELLENIC COUNCIL
PREAMBLE
We, the representatives of historically established community service fraternities and
sororities, similar in structure and background, recognizing the need for the coordination
and cooperation in activities of intercollegiate Greek-letter fraternities and sororities, and
recognizing that there are certain areas of action and programming that can best be
realized by formal organization, do hereby establish an organization and bind ourselves
to abide by the provisions of the following Constitution and Bylaws.
ARTICLE I – NAME
The name of this organization shall be the “National Pan-Hellenic Council, Inc. of the
University of North Texas,” hereinafter, referred to as NPHC.
ARTICLE II – PURPOSE
The purpose of this organization shall be:
SECTION 1: To maintain on a high plan Greek life and cooperation between
fraternities and sororities
SECTION 2: To stimulate the member organizations and promote projects
which will raise the educational, moral, cultural, and social
atmosphere of the campus.
SECTION 3: To assist the university administration in attaining its educational
and cultural objectives.
ARTICLE III – MEMBERSHIP
SECTION 1: The Council shall be composed of undergraduate chapters of the
organizations that comprise the National Pan-Hellenic Council,
Inc.: Alpha Kappa Alpha, Alpha Phi Alpha, Delta Sigma Theta,
Iota Phi Theta, Kappa Alpha Psi, Omega Psi Phi, Phi Beta Sigma,
Sigma Gamma Rho, and Zeta Phi Beta.
SECTION 2: All member organizations must be recognized by the University of
North Texas.
ARTICLE IV – ORGANIZATIONAL STRUCTURE:
The NPHC shall consist of the legislative body, executive board,
and other committees, as deemed necessary to achieve the purpose
of the NPHC.
SECTION 1: Legislative body
a. Shall consist of two official representatives from each
fraternity or sorority; except for organizations with less than 5
active members
b. Each member organization shall have one (1) vote
c. A quorum shall consist of two-thirds (2/3) of the legislative
body.
SECTION 2: Officers: the officers of the NPHC shall be outlined in the bylaws.
SECTION 3: Executive Board
a. The Executive Board shall be charged with the responsibility
of directing the day to day functions of the NPHC.
b. The membership in the Executive Board shall be outlined in
the bylaws.
c. The Executive Board may exercise one additional vote in case
of a tie.
SECTION 4: Meetings: the NPHC shall meet regularly during the school years
as prescribed in the bylaws.
SECTION 5: Advisor: The university advisor to the NPHC shall be the Assistant
Dean of Students whose primary responsibility is fraternities and
sororities.
ARTICLE V – AMENDMENTS TO THE CONSTITUTION:
This Constitution may be amended by a two-thirds (2/3) vote at
any regular meeting. A proposed amendment shall be presented to
the member organizations for study at least fourteen (14) days
prior to the meeting in which a vote will be taken.
ARTICLE VI – RATIFICATION:
This constitution shall be ratified by two-thirds (2/3) of its voting
members. This constitution shall become effective immediately
upon its ratification.
Document approved: __________________________________