TO:
FBLA Advisors
FROM:
Jan Guyse, State FBLA Advisor
Office of Student Organizations
DATE:
November 13, 2010
RE:
FBLA 2011 State Leadership Conference
STATE CONFERENCE REGISTRATION – The State Leadership Conference (SLC)
registration process is online. Directions for the online registration process and the link
to register are located at www.mde.k12.ms.us/vocational/fbla. The conference will be
held Thursday and Friday, April 14-15, 2011, at the Marriott Hotel in Jackson,
Mississippi. A copy of the online completed State Conference Registration Form and a
check made payable to Mississippi FBLA is due postmarked on or before Friday,
March 11, 2011. Please return this required information to:
Jan Guyse, FBLA State Coordinator
Office of Student Organizations
P. O. Box 771
Jackson, MS 39205
Registration postmarked after the designated date will be charged a late fee per
person. Please retain a copy of your registration form. It will serve as your invoice if
needed. You will not be sent an invoice. Your spelling of each participant’s name on
the registration form is how the name will appear on the name badge. Students will be
unable to compete or attend any conference activity without their name badge attached to
their attire. Requirement: The Office of Student Organizations is requiring that each
FBLA Advisor has in his/her possession a liability form for each student present at the
conference. Each advisor will be required to sign a document on-site verifying that fact.
Advisors will not receive their registration packet until this form is signed. If you wish to
use the MDE Liability Form, you can download it from the MDE/FBLA website.
MEMORANDUM #10.096
FBLA Advisors
November 15, 2010
Page 2
CONFERENCE FEES - All advisors attending the conference must pay a registration
fee of $20.00, which will cover the cost of the Advisors' Breakfast on the last morning of
the conference. Advisors must register online to attend the breakfast as we will
reserve food for the number registered. All registrations without the required
postmarked date will be assessed a late fee of $20 per person. No on-site registrations
will be accepted. Only advisor(s) should pick up the chapter registration packet at the
conference table. Please do not allow students to come with you. For those chapters who
arrive on the night before the conference begins, registration packets with name badges,
programs and ribbons may be picked up between 8:00 p.m. and 8:30 p.m. on the
Mezzanine. SLC packets can be picked up the following morning from 8:00 a.m. to 9:45
a.m. No refunds will be issued; therefore you must be certain of your attendance.
Chapters who register late must pay a late fee and will not receive printed nametag(s) due
to time limitations.
PARKING FOR CONFERENCE – Automobile parking for hotel guests is
complimentary. Be sure that your hotel registration packet includes a parking pass. The
maximum height clearance for vehicles parking in the parking garage is 6 ft. 5 inches.
Because we realize that bus parking is a problem at the Marriott Hotel, we have made
arrangements with the city to block off parking spaces on the streets (Lamar and West
Streets) for buses and vans. These spaces will be covered with bags. There is a $15.00
fee per day to park your bus or van (mini or full size). If you are bringing a bus, you
must complete the invoice enclosed and mail the form along with your registration form.
On the day of the conference Bus Parking Passes must be picked up at the registration
table when you pick up your packets. The Bus Parking Pass must be placed in the
window of your bus or van so that the city police will not write you a ticket. If you park
in a space with an uncovered meter, you will be responsible for the parking ticket or
towing if applicable.
CHAPERONES - It is highly recommended that chapters have one (1)
advisor/chaperone per ten (10) students. This recommendation is for your safety as well
as the safety and well-being of your students.
STUDENT RECOGNITION – At the State Leadership Conference the Membership
Madness Award will be given to all FBLA members who recruit 5 or more members.
You will find an attached form to complete to assure that your students receive
recognition. Chapters that have increased their membership by 10% from the previous
year will also be recognized. Advisors, please submit verification to the State FBLA
President.
GENERAL INFORMATION - Copy and discuss with your students the "Conference
Section" in your Revised 2010-2011 Mississippi FBLA Guidelines found online at
www.mde.k12.ms.us/vocational/fbla.
RETIRING ADVISORS - If you or someone you know is retiring, please email me the
advisor's name, school name, and the number of years of service to FBLA so that they
FBLA Advisors
November 15, 2010
Page 3
can be recognized at the Advisors’ Breakfast.
March 11, 2011.
The postmarked deadline is Friday,
ATTIRE – The wearing of appropriate professional attire is expected of all students and
advisors who attend the general sessions. If you or your students are not dressed
properly, permission to attend the general sessions or the competitive events could be
denied. An opportunity to change and then return will be given. The rule of judgment is
to ask, "Would I or my student be dressed properly to attend a Job Interview?" Review
the FBLA Dress Code with your students which can be found on the FBLA National
website. Our office is committed to seeing that the Dress Code is followed. Avoid
embarrassment for yourself or your student(s) by coming to the conference dressed
appropriately. Adult monitors will be present to be certain the FBLA dress code is
followed.
RESERVATIONS – When you call the Marriott Hotel (601.969.5100) for reservations,
please state that you are with FBLA - Mississippi Department of Education. Your phone
reservation must be followed up with a faxed or mailed hotel housing form. For
documentation, keep a copy of your successful fax notice. A contracted flat rate of $109
(plus applicable state and local taxes, currently 11% plus $.75 occupancy tax in effect at
the time of check in.) This rate is per night for up to 4 persons per room. For tax
exemption, you must present proper documentation. Please make plans to stay in the
host hotel as it reduces the costs to FBLA members to rent space for our competitions.
Check-in time is 3:00 p.m. and checkout is 12:00 noon.
MARRIOTT HOTEL –Please review hotel etiquette with your students, for example:
allow persons to exist the elevator before entering, no door slamming or yelling in hotel
hallways, etc. If students use room service, a 20% tip will automatically be added to the
bill.
RESERVED SEATS - For all general sessions, several rows of front seats will be
reserved for the conference guests, not students. No school chapter will be allowed to
save seats. Seats are available on a first-come/first-serve basis. This rule applies to
everyone!
OBSERVE CLOSELY THE STATE CONFERENCE PROGRAM FORMAT –
Some changes have been made to the event locations and timeframes this year; therefore,
you will need to look closely for the correct times and locations of your events. Due to
an early printing schedule, additional changes may have to be made between now and the
time of the conference. (A copy of the tentative program (subject to change) can be
observed on the MDE/FBLA website after April 1). Some events will be located at the
Pearl
Public
Library
this
year.
You
will
find
directions
at
www.mde.k12.ms.us/vocational/fbla under State Conference.
MANDATORY MEETING – At the conclusion of the State Leadership Conference, it
is mandatory that each individual or team winner’s advisor who placed in a 1st or 2nd
FBLA Advisors
November 15, 2010
Page 4
place position of an event attend a meeting concerning the National Leadership
Conference (NLC). If there is a legitimate reason (illness or death) that the Chapter
Advisor cannot attend this mandatory meeting, then it is the advisor’s responsibility to
contact me within 2 days following the SLC to obtain the essential form that is
necessary to complete. This form must be completed whether you plan to attend the
NLC or if you do not plan to attend. You must notify the State Chapter of your
intentions. This notification is essential. If the NLC intent form is not completed and
received by the deadline date indicated on the form, a substitute will be contacted and
placed in that position. In addition, no state chapter funds will be given to that
winner(s). Do not make any flight or hotel arrangements until you have submitted this
form to the State Coordinator for approval to attend NLC. Please refer to the back of
your State Conference Program for the events showing asterisks as to what placements
are eligible for competing at NLC. You must attend this meeting if you are considering
attendance at NLC. The following information regarding NLC will be discussed:






NLC Intention form – You may email or mail me your intention form. The form is
a requirement.
Student requirements while at NLC
State picture at NLC
Glow sticks, etc for NLC
Pin exchange at NLC
Question and answer time
STATE ONLY COMPETITIVE EVENTS – If you have students who did not place at
the district level, the state chapter offers “state only” competitions at the State
Conference. Consult your Mississippi Guidelines for a listing of these events.
OFFICER CANDIDATE ORIENTATION - Candidates and their advisors are required
to attend an orientation session the first day of the conference at 8:30 a. m. Please make
arrangements to attend this very important meeting.
NO COMPETITIONS AT STATE CONFERENCE FOR GRADES 7 AND 8 – As
stated in the Mississippi Competitive Events Guidelines, page 4, no competitive events
are offered for middle level students at the state conference, 7th and 8th graders are not
allowed to attend.
PARLIAMENTARY
PROCEDURE,
ENTREPRENEURSHIP,
DESKTOP
PUBLISHING, AND BANKING AND FINANCIAL SYSTEMS - Teams cannot
substitute members after district conference. Teams scoring in the top 6 on the written
one-hour test will be picked at random by the coordinators for the performance portion of
the event at the state conference.
EMERGING BUSINESS ISSUES, WEBSITE DESIGN, AND BUSINESS
PRESENTATION – Please read carefully the rating sheets and competitive event
information. There have been some changes in these events. (See attached entry forms).
FBLA Advisors
November 15, 2010
Page 5
WORD PROCESSING I – Remember only 9th – 10th graders can compete in this event.
ELECTRONIC CAREER PORTFOLIO - This event must be accompanied by the
State of Assurance form with the correct URL address.
INTERVIEW AND PERFORMANCES – Conference attendees will not be allowed to
observe the performance of the following events: Parliamentary Procedure, Impromptu
Speaking, Public Speaking I and II, and Entrepreneurship.
All interview and
performance event times will be posted outside of the SLC headquarters at the hotel.
JOB INTERVIEW - Please read the instructions in the Chapter Management Handbook
carefully. Six copies of the resume, letter and job application should be mailed to:
Dr. Diane Fisher
USM, 118 College Dr. #5036
Hattiesburg, MS 39406-000
FUTURE BUSINESS LEADER
Please mail your Future Business Leaders resumes by the postmarked deadline date of
March 11, 2011. Mail to:
Aimee Brown
Madison Career and Technical Center
P. O. Box 3026
Madison, MS 39130
The state chapter is not responsible for resumes submitted otherwise.
STATE CONFERENCE ENTERTAINMENT – Two exciting entertainment
opportunities are available at the SLC. Students can choose to attend one or both. Mr.
Patrick Grady from Florida, who is a speaker and hypnotist, will provide us with a time
of laughter with student and advisor volunteers. This show will begin at 7:30 pm
followed immediately by the March of Dimes dance. Both opportunities are being held
to raise funds for the March of Dimes. An entrance fee of $2.00 or more is advised. The
entertainment theme this year is “Mardi Gras” (formal attire). If you plan to attend the
hypnotist show, please wear theme attire to the show, as the dance will start immediately
following the show.
Mardi Gras masks (first-come-first-serve) will be available for
purchase at SLC. Only students wearing wrist bands will be allowed in the show and/or
dance.
WRITTEN AND STATE PROJECTS - American Enterprise, Community Service,
Local Chapter Annual Business Report, Business Plan, Business Financial Plan, Digital
Video Production, Electronic Career Portfolio, and Website Design projects postmarked
FBLA Advisors
November 15, 2010
Page 6
deadline to the state chapter is Friday, March 11, 2011. No oral delivery presentation
will be required at the state conference for any of these events. On the National level,
first and second place state winners in these events (Excluding Electronic Career
Portfolio) will be required to present an oral report Note: In the Business Plan Event,
only the top ten (10) written report national winners will be required to present orally.
After the conclusion of judging, students may pick up their projects in headquarters.
Chapters with winning state projects must re-submit their written projects to the
state chapter by the designated deadline so that all projects can be mailed to nationals
for competitive grading. Review the national guidelines for complete information.
BUSINESS PERSON OF THE YEAR - This event recognizes outstanding business
persons from the private sector who have contributed to the success of FBLA. Each
chapter may nominate one person. If the person will be attending the state conference,
please note on the resume of the business person that he or she will be attending the SLC;
otherwise, the state office will assume your representative is unable to attend. Please
follow your guidelines carefully when putting your nomination materials together. In
addition to a formal resume, a one-page summary is required. The summary should
include the nominee’s FBLA-PBL participation, promotion, and contributions to your
local chapter. The postmarked date for the nominations is Friday, March 11, 2011.
SKILLS EVENTS EQUIPMENT REQUEST FORM - The local advisors of district
winners in Computer Applications, Word Processing I and II, and Desktop Publishing
must notify Hinds Community College, Jackson Campus, of equipment and software
needs. Contestants may use existing equipment and software at the Jackson Campus, or
contestants may take their own. The attached form must be returned to Angela Griffin by
Friday, March 11, 2011. If you have questions concerning equipment and software,
please direct them to Angela Griffin at 601.987.8122.
The State Chapter will provide transportation by bus to Hinds Community College,
Jackson Campus, or an advisor may transport the students. The State Chapter cannot
transport computer hardware; this is the responsibility of the advisor and should be set up
prior to competition. The school bus will be location at the front entrance of the hotel to
transport students.
PARTNERSHIP WITH BUSINESS PROJECT – Please review the guidelines in the
National Management Handbook. This event is neither a Mississippi district nor state
event. If a chapter is interested in competing in the event at the NLC, the project is due
in the state office by May 1. Only the top two reports will be submitted to the National
Office in May. If a Mississippi Chapter is among the top ten finalists nationally, the
chapter will be notified by the National Office prior to June 2. All finalists must give oral
presentations at the NLC.
EVENT COORDINATORS - Advisors are needed as event coordinators for the state
conference. At each district conference Advisors' Meeting, advisors will be asked to
assist with state conference competitive events. Please take this job seriously.
FBLA Advisors
November 15, 2010
Page 7
Coordinators will not be able to pick up the facilitator packet and tests (hard copies) until
15 minutes prior to the event. Come to FBLA headquarters to get your materials. Your
cooperation and helpfulness is appreciated.
SLC AGENDA (TENTATIVE) - On or before Friday, April 1, 2011, you will be able to
download from the Mississippi FBLA website a copy of the tentative agenda for the State
Leadership Conference. Please pay close attention to times and locations of your
students’ test. The online copy is tentative and subject to change.
VITAL INFORMATION FOR YOU AND YOUR STUDENTS –
 Cell phones, pagers, or any audio or video recording device(s) are not allowed in
the testing rooms or holding rooms. If these items are seen or observed by a test
facilitator, the competitor will be dismissed from the testing room and disqualified
from the competition. Pencils will not be provided to students for taking the
scantron tests.
HANDICAP ASSISTANCE- Please contact the state office at 601.576.5011 if you have
a student who will require special services in order to participate.
FBLA SCHLOLARSHIPS – Mail the Harold Harris Scholarship applications to the
State Office by the postmarked date of Friday, March 11, 2011.
The Rufus T. Jones Scholarship application is to be mailed to Lisa Courtney, MS Gulf
Coast Community College, P.O. Box 548, Perkinston, MS 39573 by the postmarked
date of Friday, March 11, 2011.
IN CONCLUSION - We know each of you will give your best efforts to the conference,
which represents the ideals, goals, and objectives of your entire chapter. Every year is
extremely important to you, your members and the progress and growth of FBLA/PBL as
an organization. We realize that no conference will be perfect, but your suggestions and
assistance are needed in order to make improvements to next year's conference. Please
put your suggestions in writing and email them to me at jguyse@mde.k12.ms.us or
submit by fax at 601.354.7788. There is a student and advisor evaluation form located on
the MDE/FBLA website for your convenience. Thank you for your support of FBLA.
Please copy and share this memo with your principal or your vocational director and
place this memo in your memo notebook.
DOCUMENTS TO REMEMBER:
Friday, March 11, 2011)


(Postmarked deadline date is on or before:
Business person of the Year Resume and One-Page Summary
Membership Madness information to Joseph Dodd, FBLA State President,
Picayune Career Center, 600 Goodyear Blvd., Picayune, MS 39466.
FBLA Advisors
November 15, 2010
Page 8















Local Recruitment of 10% Chapter Membership Increase letter to: Joseph Dodd,
FBLA State President, Picayune Career Center, 600 Goodyear Blvd., Picayune,
MS 39466.
Copy of SLC Registration form (downloaded from the online registration). Mail
with attached fees to State Chapter.
Who's Who in FBLA (Application in Mississippi FBLA Guidelines)
Skills Event Equipment Request Form (Send to Angela Griffin at HCC)
March of Dimes Contributions (send to March of Dimes, 10 Riverbend Place,
Suite 100, Flowood, MS 39232. Be sure to attach the required form to the
check).
Local Chapter Annual Business Report
Business Plan Project
Business Financial Plan Project
American Enterprise Project
Community Service Project
Harold Harris Scholarship Application (located in the State Guidelines on the
web). Mail to the State Chapter.
Rufus T. Jones Scholarship Application (located in State Guidelines on website,
mail to Lisa Courtney, MS Gulf Coast Community College, PO Box 548,
Perkinston, MS 39573)
Digital Video Production (UBS or DVD, clearly labeled) with State of Assurance
form
Electronic Career Portfolio Event - URL address on State of Assurance form
Website Design Event with State of Assurance form
Attachments: Parking Reservation Form
FBLA Skills Event Equipment Request Form
Marriott Hotel Reservation Form
Chapter Membership Increase and Membership Madness Form
Statement of Assurance Form
c:
JG/jg
2011 SLC memo
Lisa Courtney
Memo Book
Angela Kitchens
Mike Mulvihill
Teresa Jones
Jean Massey
FBLA Advisors
November 15, 2010
Page 9
PARKING RESERVATION FORM
FBLA STATE CONFERENCE
Automobile parking for hotel guests is complimentary. Be sure that your hotel
registration packet includes a parking pass. The maximum height clearance for
vehicles parking in the parking garage is 6 ft. 5 inches. Because we realize that
parking is a problem at the Marriott Hotel, we have made arrangements with the
city to block off parking spaces on the streets (Lamar and West Streets) for buses
and vans. These spaces will be covered with bags. There is a $15.00 fee per day to
park your bus or van (mini or full size). If you are bringing a bus, you must
complete the invoice and mail the form along with your registration form. On the
day of the conference Bus Parking Passes must be picked up at the registration table
when you pick up your packets. The Bus Parking Pass must be placed in the window
of your bus or van so that the city police will not write you a ticket.
If you have questions,
jguyse@mde.k12.ms.us.
please
contact
Jan
Guyse
at
601-576.5011
or
PARKING INVOICE
BUS OR VAN
NAME OF SCHOOL:_____________________________________________________
ADDRESS:______________________________________________________________
ADVISOR:______________________________________________________________
Contact phone # while on-site____________________School phone________________
Email Address:___________________________________________________________
2-day parking for 1 bus@$15 per day = $ _30.00____
3-day parking for 1 bus @$15 per day = $ _45.00____
TOTAL AMOUNT ENCLOSED $____________
MAKE CHECK PAYABLE TO:
Mail to:
MISSISSIPPI FBLA
P.O. BOX 771
JACKSON, MS 39205
Include this with your registration packet – postmarked by 3-10-11.
Process for payment immediately!
Jan Guyse – FBLA State Advisor
Phone:
601-576.5011 Fax: 601.354.7788
jguyse@mde.k12.ms.us
FBLA Advisors
November 15, 2010
Page 10
FBLA SKILLS EVENTS EQUIPMENT REQUEST FORM
(A form should be completed for each student except for desktop publishing, which is
listed as a team)
Student’s Name:
(Please Print)
_________________________________________________________
EVENT:________________________________________________________________
School: _________________________________________________________________
Advisor:____________________________________ School Phone: _______________
E-mail address___________________________________________________________
_____Using Hinds Community College equipment
_____Bringing own equipment (includes power cords, printer, mouse, etc.)
The skill events will be at Hinds Community College, Jackson Campus, in the Bivins Building. Please
check the FBLA Conference Program for the time of the events. Hinds have 4 networked labs with
Each lab has Office 2010 Professional (Word,
Access, Excel, PowerPoint, and Publisher).
one printer in each lab.
_____ EVENT: Computer Applications (2 hours)
_____ EVENT: Desktop Publishing (2 hours)
______ EVENT: Word
Processing I (1 hour)
_____ EVENT: Word Processing II (1 hour)
Please return this equipment request form by March 11, 2011, to:
Angela Griffin
Hinds Community College, Jackson Campus
3925 Sunset Drive
Jackson, MS 39213
Phone 601-987-8122; fax 601-982-5804;
e-mail : akgriffin@hindscc.edu
FBLA Advisors
November 15, 2010
Page 11
Marriott Hotel Reservation Form
Conference dates: Thursday and Friday, April 14-15, 2011
FBLA
Name_______________________________
Tel __________________________
Address_____________________________
Fax__________________________
City/State/Zip________________________
E-Mail_______________________
Arrival Date_______________ Depart Date_______________ # of Nights_______
Please indicate number of rooms requested and number of persons in each room:
_______rooms @ $109.00 with two queen beds for ______persons
_______rooms @ $109.00 with one king bed for ______ persons
All rates are subject to 11% tax and $0.75 City of Jackson assessment.
_______Money Order/Cashiers Check
_________Company Check
_______Credit Card Type________ Acct. #_____________________ Exp. Date ________
Name on the Account _______________________________________________
Please provide the names of the person(s) occupying the rooms:
Room 1
Room 2
Room 3
Room 4
Add additional names on school letter head.
To receive confirmation, a credit card guarantee or a deposit of one night rental is required. Cancellation request(s)
must be received 72 hours prior to arrival to avoid forfeiture of deposit/one night rental. Upon arrival, credit card
guarantee or cash deposit is required to activate movies, phone, charges to room, etc. Reservations will be placed at the
Quality Inn or Regency based on room type request and availability. Tax exemption on overnight rooms honored if
remitted by credit card/check issued by Federal or State of Mississippi.
Please send reservation requests to:
Marriott Hotel
200 East Amite St.
Jackson MS 39201
Tel (601) 969-5100
Fax (601) 353.4333
FBLA Advisors
November 15, 2010
Page 12
Chapter Membership Increase and Membership Madness Form
Awards are given to the local chapters that increase their membership by 10% or more
during the school year. Please provide the following information and return the top
portion of this form to:

Joseph Dodd, FBLA State President, Picayune Career Center, 600 Goodyear
Blvd., Picayune, MS 39466.
Name__________________________________________________
Advisor’s Name________________________________________________
Last year’s membership
__________________
This year’s membership
__________________
Total percentage increase
__________________
------------------------------------------------------------------------------------------------------------
Membership Madness Award
Membership Madness awards are given to students who recruit 5 or more NEW
members. Please complete the bottom information below and mail to:

Joseph Dodd, FBLA State President, Picayune Career Center, 600 Goodyear
Blvd., Picayune, MS 39466.
Student’s Name
_____________________________________________
School Name
_____________________________________________
Advisor’s Name
_____________________________________________
Attach a copy of the membership roster circling the new member’s names.
FBLA Advisors
November 15, 2010
Page 13
FBLA RATING SHEETS
STATEMENT OF ASSURANCE – EVENT ENTRY FORM
Check one:



Digital Video Production
Electronic Career Portfolio
Web Site Design
For Web Site Development give the URL. These events will be judged online. Make sure
the URL link is valid through the National Leadership Conference.
Chapter: ________________________________________________________________
School: _________________________________________________________________
Web site URL Address: ____________________________________________________
(where appropriate)
Member(s) Name:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Local Chapters Contact (adviser preferred)
Name: _________________________________________________________________
Daytime Phone Number: ___________________________________________________
Mailing Address: ________________________________________________________
________________________________________________________
________________________________________________________
Home E-mail:
________________________________________________________
I/We, the understand attest that the design, creation, and implementation of the event are
the original work of the above chapter member(s). I/we agree that this event may be
linked, promoted, and used in any way by the national FBLA-PBL, Inc. for purpose of
promoting the association. (Typed name is accepted for signature)
Name of Team Member
_______________________________
Name of Team Member
________________________________
Advisor’s Name
_____________________________
Name of Team Member
______________________________
FBLA Advisors
November 15, 2010
Page 14
Attach this form with (1) copy of the materials for Digital Video Production, and
Electronic Career Portfolio. Do not send any materials with this form for Web Site
Design.