Item 3.F-July 12, 2013
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s):
Current Title:
Current Range:
(JCC: )
Department: Art Department
College/Division: College of Liberal Arts
Account #(s): 1207-140-0004
Action Proposed: (check all that apply)
(X) New position: Proposed Range: 2
Proposed Title: Archivist, Photography
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature Peter Goin, Chair, Art Department
__________________
Date
____________________________________________________________
Director/Chair/Dean
Heather Hardy, Dean, Liberal Arts
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton
Vice Provost, Faculty Affairs
__________________
Date
Action Approved by the Provost/President (Completed by Faculty HR):
67419 Range:
2
Pos #(s):
JCC:
EEO: 3D
Eff: 7/1/2013
Approved Title: Archivist, Photography
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Archivist, Photography
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Archivist organizes, describes, and prepares historical and contemporary photographs and media
for Lake Tahoe Projects and related visual collections in the Photography area of the Department of
Art. The position reports to the Principal Investigator on the project..
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
50% - Lake Tahoe Photographic Archives Management
 Archive physical historical images and objects to include photographic prints, negatives, glass
plates and photographic albums
 Archive historical digital images that have been obtained from persons in the community,
historical societies and other universities
 Archive contemporary digital images made by Principal Investigator (PI) and research team to
include Angora Fire Photography, Lake Tahoe rephotography and forthcoming projects on
Lake Tahoe
50% - Physical Object Archives Management
 Archive physical contemporary images and objects including memorabilia
 Maintain and update information on interactive Lake Tahoe timeline
 Archive materials in a professional predetermined classification /file management system that
meets museum conservation standards
 Archive materials into a searchable database useable by scholars and the community
 Research data, caption information (i.e., acquired photographs), and date when photograph
was made, biographical information of photographers, location of photograph, historical facts
that add significance to photograph, and citation information
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Archivist must independently make decisions on organization and preparation of both historical
photographic and digital images for archive in the Art Department and make recommendations to the
Chair regarding overall design and changes to archiving systems. The position consults with the
supervisor on specificity of project layouts and decisions that affect the long-term collection of objects.
Impact:
The work of the position is detail oriented and includes specific organizational requirements for
archiving objects. If the layout for specific guidelines are not followed, it hinders the ability of the PI
and others working with the collections to research and find objects. The ultimate goal of building and
maintaining the collections could not be reached if the incumbent failed to follow specific instructions
and guidelines which would have a negative impact on the reputation of the department and
University.
Position Description – Archivist, Photography
Page 3
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Archive management
 Fully interoperable digital asset content management system (such as CONTENTdm or
OMEKA)
 National and local image processing standards (such as Dublin Core metadata standards)
 Data content/structure standards (such as DACS)
 Authority control methods and standards
 Photographic scanning, digitizing methods
Skills:
 Photoshop competency
 MAC based computer skills
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
 Analytical, decision-making, and problem-solving skills
 Excellent verbal and written communication
 Use of digital preservation, digital imaging and scanning technology
Ability to:
 Apply professional standards to collection processing
 Be sensitive to gender, disabilities, and cultural and ethnic diversity issues
 Manage, prioritize, and complete projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
 Work as a collaborative team member
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Department Faculty
School of the Arts academic and
administrative faculty
External
Colleagues in field
Libraries and Historical Societies
Reason for Contact
To discuss research, production, committee work, planning and
departmental matters.
To update information on Lake Tahoe research projects and web
based public outreach.
Reason for Contact
To collaborate, acquire new information and create updates in
photographic archive techniques.
To research photographic collections and acquire images related
to Lake Tahoe projects.
Position Description – Archivist, Photography
Page 4
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and two years, or a Master’s degree and one year, of experience
processing photographs or other materials using controlled vocabulary and metadata
standards
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None