Orientation to the University
~ New Staff Orientation Checklist ~
For Supervisors:
Please use the following list as a guideline to ensure that your new
staff member gets suitable orientation to your department and to the
UofA.
For New Staff:
Please check off the items as you receive the required information.
If there are any questions, contact your supervisor or call
Staff Learning and Development (492-0901).
(This form is intended as a guideline only.)
INTERVIEW INFORMATION
(Done by work unit)
New employee is given:
General job description
Employee benefits information
Salary information (general)
VERBAL OFFER/CONFIRMATION
INFORMATION
(Done by work unit)
New employee is given:
Parking arrangements
Probationary period guidelines
Salary amount/dates (specific)
Pay documentation
Payroll arrangements
ONEcard and what it can access
Vacation accrual
Employee Assistance program
First day instructions & what to
expect
(Done by Human Resources)
Benefits package
Revised 09-2005
DAY ONE – New employee arrives at
work
(Done by work unit)
New employee receives information on:
Location of office/desk
Keys to office, desk, lab, etc. &/or
where to get them
Scheduled benefits enrollment
meeting with HR
Voice-mail, e-mail and other
computer training (or schedule for
these)
Office supplies and ordering
procedures
Work hours and breaks
Suggested attire (if applicable)
Calling in sick/reporting absences
Reporting structure/line of authority
Safety regulations and procedures
Semester timetables for
instructional staff
Organizational chart including list of
unit employees, their duties &
phone numbers
Requesting leaves
Overtime authorization
What work to start on/job priorities
Performance appraisal system used
within the department
Other unit related information
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DAY ONE continued
Make sure the employee feels like
an important member of the work
unit by:
Providing a genuine welcome
Introducing coworkers
Introducing a buddy/mentor
Review job responsibilities &
provide job description
Giving a tour of the work unit and
campus
Pointing out service units
Ensuring that he/she gets taken for
lunch/coffee
WEEK ONE
(Done by work unit)
The new employee is given information
about:
Association/union procedures
Emergency procedures
Job related expectations
Job responsibilities
Media relations requirements
Name/titles of key executives
Voice mail
Computer (systems training)
MONTHS ONE TO SIX
(Done by work unit)
New employee should be thoroughly
familiar with:
Activities University-wide
UofA culture (Mission & Vision)
Professional development options
Institute-wide publications
Safety programs
New Employee: I’ve received the
appropriate orientation information to
enable me to make a smooth transition to
the UofA and my new role.
Supervisor: I’ve given my new staff member
the necessary information to enable him/her
to make the necessary and comfortable
transition into the UofA and their role.
___________________________________
___________________________________
Name
Revised 09-2005
Date
Name
Date
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