San Joaquin Delta College
Maria G. Bernardino, Director of Purchasing
5151 Pacific Avenue
Stockton, CA 95207
209-954-5065
Fax 209-954-5601
mbernardino@deltacollege.edu
June 15, 2007
RFP #07-012
Request for Proposal
For Can & Bottled Beverage Service
Proposal Due Date:
July 2, 2007
1:00 p.m. Monday
San Joaquin Delta College Food Service is currently seeking price quotes for the following services:
1. Bottled drinks in vending machines and in the cafeteria (e.g. Pepsi Cola, Coca-Cola, Snapple,
or equivalent.)
2. 2Bottled water in vending machines and in the cafeteria.
a. Custom label for water if possible.
3. Fountain Drinks (Coca-Cola, Pepsi Cola or equivalent.)
Vendors are encouraged to bid on any one, two, or all three of the above services. (Water may be bid, with and
without custom label.) SJDC Food Services will award these services in whole or in part to the successful
bidder(s) based on an overall evaluation of all bids. To produce a comparative cost, we are asking that any
quote you submit meet the following guidelines:
1.
The length of this agreement will be for three years with two one-year options. The Food Service
Manager will evaluate the service and will meet with the company’s representative to discuss and
possibly agree on these extensions during June in each of these years.
2.
The College does reserve the right to cancel any agreement within that period on thirty days
notification to the vendor. This cancellation may be as a result of poor quality, poor service, or any
other factor that is determined to hinder the food service operation.
3.
As stated above, the College may opt to have one vendor operate all the bottled and canned soda
vending machines and a separate vendor operate all the water vending machines. Similarly, it may
select a separate vendor for the bottled and canned sodas and iced teas in the cafeteria, and a separate
one for the bottled water drinks in the cafeteria. It may also select a separate vendor for the fountain
drinks in the cafeteria. If this would make a difference on your quote, please submit one total bid for
the two or three segments in which you are interested, and one for each separate segment.
4.
The acceptance of any part of a quote does not imply the acceptance of all items in the quote, nor
does the acceptance of any quote constitute an order or contract for goods and services.
5.
Delta College Food Service reserves the right to seek new quotes and change vendors on receipt of
price increase notification, except that the selling prices and quoted commissions will remain
constant for the period of one year from the date of contract award, except by mutual agreement
between the two parties.
6.
All of the information about current equipment, locations, selling prices, and commissions are
contained in Appendix “A”. The current volume of sales is shown in Appendix “B”. The
2007/2008 school calendar is shown in Appendix “C”.
7.
If bidders would like to propose exclusivity for all vending and cafeteria bottled, canned, and
fountain drinks, they should feel free to do so and present this in a separate proposal. Similarly, if
bidders want to propose improving the vending installation sites at their own expense, they should
state so in a separate document.
8.
New service will commence August 10, 2007.
Your cooperation in this matter is greatly appreciated. We are looking forward to the receipt of your
quoted.
5.
PROJECT SCHEDULE & QUESTIONS CONCERNING REQUEST FOR PROPOSAL
6/15/07
6/25/07
6/27/07
7/2/07
7/17/07
Release of RFP
Last Day to Submit Written Questions (before 5:00 p.m.)
Due date to Issue Addenda
Proposals Due Date (1:00 p.m., Monday)
Board Meeting to Authorize Contract
Any questions, interpretations or clarifications, either administrative or technical about this RFP,
must be requested in writing. All written questions will be answered in writing and conveyed to all
vendors. The deadline for written questions will be 6/25/07 Oral statements concerning the
meaning or intent of the contents of this RFP by any person are unauthorized and invalid. All
questions must be directed to:
Maria G. Bernardino, Director of Purchasing
Purchasing Department
San Joaquin Delta Community College District
5151 Pacific Avenue
Stockton, CA 95207
Fax: 209-954-5601
Email: mbernardino@deltacollege.edu
6.
Evaluation Criteria
This proposal will be awarded on the basis of a total number of points awarded by the SJDC
Proposal Evaluation Committee. Bidders may respond to the questions implied in the criteria in a
RFP #07-012
Can & Bottled Beverage Service
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separate letter to be attached to the bid. The following are the criteria that will be used and the
points assigned to each criteriaon:
#1
Creativity and area treatment
5 points maximum
What the company will do to make the vending machines look more esthetically pleasing to Delta
College
#2
Sanitation and preventative maintenance
What programs your company has to address these issues
#3
Variety and selection
5 points maximum
National brands, local products that are popular in our area, size options, and will you address
special requests
#4
Refund policy
Refund amounts, locations, sips, and refund bank amount.
#5
Accountability, reporting sales and commissions
5 points maximum
What does your company do to make sure Delta College receives all of the commission revenue it is
entitled to (i.e. internal controls, reports, etc.)?
#6
Incentives for employees to perform
5 points maximum
What does your company do to prevent “redundancy”, i.e. putting the same things in the same
machine, no variety, and no incentive to rerchandise the machines.
#7
Availability of weekend service, repair service
And/or route service
10 points maximum
Does your company respond to repair calls and requests to fill the machine if it is out of some
popular products? Will you respond on the weekends and holidays, seven days per week, 365 days
per year?
#8
Uniform and identification policy
5 points maximum
Describe if your route personnel wear uniform and ID badges and how this will benefit Delta
College.
#9
Commission
50 points maximum
The overall commission proposed for the college will be calculated on each item’s contribution to
profits and the bidder offering the largest overall yield will gain the maximum points allowed.
RFP #07-012
Can & Bottled Beverage Service
10 points maximum
5 points maximum
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APPENDIX “A”
Proposal for Bottled Drinks
In Vending Machines and Cafeteria
A.
Vending Machines
Product
Current Selling Price
Proposed
Commission Rate
Coca-Cola or Pepsi 20 oz.
$1.25
$1.50
___________%
Coca-Cola or Pepsi 12 oz.
$.75
$1.00
___________%
B.
Cafeteria *
Product
Current Selling Price
Proposed
Cost/Each
Coca-Cola or Pepsi 20 oz.
$1.25
$1.50
$___________
Bottled Drinks (Snapple or
Equal)
$1.50
$1.75
$___________
Canned Drinks (Full Throttle
Or Equal)
$1.75
$2.00
$___________
___________________________
_______
$___________
___________________________
_______
$___________
*Successful bidder agrees to supply a cold box merchandiser and to stock merchandiser when
merchandise is delivered.
RFP #07-012
Can & Bottled Beverage Service
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Proposal for Fountain Drinks in the Cafeteria**
Bag-in-Box, 5 gallon bag, various flavors, cost per gallon
$___________
16 oz. cups, cost per case, 1,000/case
$___________
24 oz. cups, cost per case, 1,000/case
$___________
32 oz. cups cost per case, 1,000/case
$___________
**Successful bidder is expected to duplicate the present set-up for dispensing fountain drinks. Fountain
drink dispenser must have a plain water outlet.
Proposal for Bottled Water in Vending Machines and Cafeteria
A.
Vending Machines
Product
20 oz. Bottles
Current Selling Price
$1.25
Proposed
$1.50
______________________
Commission Rate
___________%
___________%
B.
Cafeteria
Product
Current Selling Price
Proposed
Cost/Each
20 oz. Bottles
$1.25
$1.50
$___________
______________________
$___________
Proposal for Bottled Water in Vending Machines and Cafeteria
Custom Label
A.
Vending Machines
Product
Current Selling Price
Proposed
Commission Rate
20 oz. Bottles
$___________
$1.50
___________%
______________________
___________%
B.
Cafeteria
Product
Current Selling Price
Proposed
Cost/Each
20 oz. Bottles
$___________
$1.50
$___________
______________________
$___________
Bidders please fill in where necessary:
RFP #07-012
Can & Bottled Beverage Service
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I.
II.
Commission Payments: All commission percentages are to be based on gross sales, less sales
tax, if applicable, and less CRV (California Redemption Value) and are to be mailed monthly,
together with detailed sales records per machine. To avoid possible misinterpretation, bidders
may also quote the commission price per case if they so wish.
Service: List the location of the distribution center from which service will be provided:
Routine service will be provided five days per week during the hours of: _________a.m. and
_________p.m.
Emergency service (repair) will be available during the hours of:
Monday – Friday
__________________
Saturday
__________________
Sunday
__________________
Phone numbers: Regular route person: _____________Emergency: _____________
Central Office: _____________ Fax: _____________
Contact Person: __________________________ Title: __________________________
III.
Subcontracting: If any part of your service will be subcontracted, please state what part, and
by whom:
IV. Other Comments:
San Joaquin Delta College
Vendor Count and Locations
Location:
Count
Shima
7
Danner
5
Cunningham
8
Locke
5
Budd
2
Holt
2
Total
29
RFP #07-012
Can & Bottled Beverage Service
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APPENDIX “B”
San Joaquin Delta College
Canned & Bottled Beverages
Quantity for Fiscal Year 2005/2006
Cafeteria
Vending
DASANI
2142
COKE CLASSIC
MM JUICES TO GO
1126
DASANI
POWERADE
485
SPRITE
COKE CLASSIC
451
DIET COKE
SPRITE
381
CHERRY COKE
DIET COKE
310
MM JUICES TO GO
FULL THROTTLE
237
NESTEA COOL
CHERRY COKE
232
POWERADE
FANTA
221
PIBB XTRA
VON DUTCH
190
FANTA
NESTEA COOL
180
MM LEMONADE
MM REFRESHMENT
163
FULL THROTTLE
NESTEA
107
SPRITE REMIX
MM PINK LEMONADE
96
VAULT
MM LEMONADE
84
VANILLA COKE
VAULT
67
DT CHERRY COKE
SPRITE REMIX
65
COKE ZERO
DT SPRITE ZERO
61
COKE C2
COKE LIME
58
BARQS
DIET COKE LIME
57
MM REFRESHMENT
COKE ZERO
47
VANILLA COKE
47
Total
BLACK CHERRY VANILLA COKE
45
FRESCA
33
DIET BLACK CHERRY VANILLA
31
BRAVO
26
POWERADE OPT
23
DASANI SENSA
22
BARQS
15
TAB ENERGY
10
PIBB XTRA
7
MM LT LEMONADE
7
MM TO GO LIGHT
7
COOLAH
5
DIET BARQS
4
CC BLACK
2
DT COKE SPLND
2
DT VANILLA COKE
0
MM FRUIT PUNCH
0
DT CHERRY COKE
0
Total for Cafeteria
RFP #07-012
Can & Bottled Beverage Service
802
721
572
465
432
274
184
154
134
116
114
53
20
19
13
3
2
0
0
1
4079
7046
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Quotes must be returned no later than 1:00 p.m. on Monday, July 2, 2007.
Proposal by: ________________________________________________________
Name of bidder
I hereby certify that the above proposal is valid and correct.
: ________________________________________________________
Company Official - Signature
: ________________________________________________________
Company Official – Print Name
: ________________________________________________________
Company Name
: ________________________________________________________
Address
_________________________
Date
____________________________
Phone Number
__________________________
Fax Number
____________________________
Federal Tax I.D. Number
Vendors must submit a complete response to the request as described. One (1) original proposal and two (2)
full copies should be submitted for review.
Proposals should be sealed, marked as follows:
Groceries for Food Services Proposals
RFP #07-012
and addressed to:
SJDC Purchasing Department
Attention: Maria G. Bernardino
5151 Pacific Avenue
Stockton, CA 95207
RFP #07-012
Can & Bottled Beverage Service
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