CONTRACTS & GRANTS COORDINATOR
DEPARTMENT
SALARY/GRADE
FLSA
CIVIL SERVICE
BARGAINING UNIT
:
:
:
:
:
COMMUNITY, PLANNING & DEVELOPMENT
$17.79 - $20.19 (59)
NON-EXEMPT
INCLUDED
NON-BARGAINING
GENERAL STATEMENT OF DUTIES
Administers all aspects of the contracting program for the City of Waterloo including providing leadership in fair
employment practices for contractors, vendors and suppliers, administering the City demolition program and
overseeing sub-recipient agreements and monitoring, promotes economic development in the Brownfield areas of
the City, and oversees a variety of Federal and State grant programs. The work is performed under the general
direction of the Community Development Director but considerable leeway is granted for the exercise of
independent judgement and initiative.
EXAMPLES OF ESSENTIAL FUNCTIONS
(Illustrative Only)
These functions are considered essential for
successful performance in this job classification.
1.
2.
3.
4.
5.
programs with the City, in compliance with
the Waterloo Contract Compliance Program.
8.
Conducts
Federal
wage
compliance
interviews and maintains payroll records.
9.
Prepares and oversees bid documents and
bidding process for asbestos removal and
demolition of dilapidated structures.
10.
Prepares and oversees sub-recipient contracts
and monitoring and other minor contracts.
11.
Submits required reports to Federal agencies.
12.
Compiles reports, performs data entry and
completes forms on personal computer using
the applicable software.
13.
Establishes and maintains records and files
relating to contracting and affirmative action
by contractors, vendors and suppliers.
Maintains effective communication with
minority and women contractors, vendors
and suppliers in the construction trades.
14.
Prepares, monitors and reviews materials for
a variety of Federal and State grant programs.
Examines all informal contracts to ensure
equitable rotation of work.
15.
Plans, organizes and promotes economic
development in the Brownfield areas of the
City.
16.
Reviews operating and financial statements
for grants and other programs in the
Brownfield areas of the City.
Assists departments in administering and
monitoring Affirmative Action Plans as they
relate to contractors, vendors and suppliers to
ensure compliance with Federal, State and
local laws.
Reviews bids and proposals submitted by all
contractors, vendors and suppliers doing
business with the City.
Assists all City departments with information
regarding contracting procedures and
compliance with all laws and regulations
concerning every aspect of contract
specifications and other bid documents.
6.
Regulates pre-bidding and pre-construction
conferences
7.
Maintains a record keeping system showing
minority contractors involvement in all
17.
Works independently and with others with
minimum supervision.
18.
Attends work regularly at the designated
place and time.
19.
Performs all work duties and activities in
accordance with City and Community
Planning
&
Development
policies,
procedures , safety rules and regulations.
20.
Performs all other related duties as assigned.
REQUIRED KNOWLEDGE & ABILITIES
1.
Ability to plan, organize and promote
economic development in the Brownfield
areas of the City.
2.
3.
Ability to review operating and financial
statements for grant and other programs in
the Brownfield areas of the City.
Knowledge of the procedures, practices and
principles used by contractors for job bidding
and proposal writing.
4.
Knowledge of fair employment practices and
Affirmative Action guidelines.
5.
Knowledge of sub-recipient and other HUD
regulations.
6.
Computer keyboard skills; ability to learn
related software applications, enter and
retrieve information on a computer, develop
computer-generated reports, and update
records.
7.
Ability to plan, coordinate and review bids
and proposals.
demolition programs, following specific
guidelines.
10.
Ability to discuss bidding and fair
employment practices and respond to
questions from contractors, businesses,
government agency representatives and
public officials tactfully and in a clear,
concise and easily understandable manner.
11.
Ability to communicate effectively and
maintain working relationships with other
City employees, supervisors, civic and citizen
groups, contractors, Federal, State and other
governmental subdivisions and agencies.
12.
Ability to keep accurate and thorough records
regarding minority involvement in the City
contracting and demolition programs.
13.
Ability to work with people from a broad
variety of social, economic, racial, ethnic and
educational backgrounds.
ACCEPTABLE EXPERIENCE & TRAINING
1.
Bachelor's
Degree
in
Business
Administration,
Public
Administration,
Political Science, Public Policy or related
field with at least one year experience in
construction contracting or other related area
OR
2.
Associate's Degree in construction related
area with at least three year's related
experience.
OR
Any equivalent combination of education and
experience that provides the knowledge,
skills and abilities necessary to perform the
work.
3.
8.
9.
Ability to read, understand and follow
Federal and State regulations regarding
contracting and demolition as it is affected by
Affirmative Action programs.
Ability
to
make
decisions
and
recommendations regarding contracting and
Prefer experience working in a municipal
government setting and knowledge of
contract law.
ESSENTIAL PHYSICAL ABILITIES
The following physical abilities are required with or
without accommodation.
1.
2.
3.
Sufficient speech and hearing that permits the
employee to communicate effectively with
contractors, businesses, Federal, State and
other governmental subdivisions and
agencies in person or by telephone.
Sufficient personal mobility that permits the
employee to operate a passenger vehicle
safely and to visit public contracting and
demolition sites.
Sufficient vision and manual dexterity that
permits the employee to operate a personal
computer, handle files and perform other
administrative and technical responsibilities.
MISCELLANEOUS
1.
Must submit to Civil Service examination
procedures including a panel interview.
2.
If driving City vehicle, must have Iowa
Driver’s License and good driving record
based on City of Waterloo insurability
criteria.
WORK SCHEDULE
Generally 8:00 a.m. to 5:00 p.m. Monday through
Friday with one hour unpaid lunch. Must also be
available outside these hours for department or City
activities or meetings that require the attendance of
the Contracts & Grants Coordinator.
CONTRACTS & GRANTS COORDINATOR OPEN DESCRIPTION 03
March 03