POSITION DESCRIPTION
1.
POSITION SUMMARY
Position Title:
Position Number:
Time Fraction:
Tenure Status:
Classification:
Salary Range:
Section
Group:
Branch:
Campus Location:
AMS Functional Analysts (3)
Full-time
Contract until 31 December 2003
HEW 8
Pro Vice-Chancellor (IS)
Learning Technology Services
Based at the city campus but may be required to
work at other campuses of the University.
This is a limited term appointment and in the event that an ongoing employee of the University is
appointed they will retain their ongoing status at their current substantive level. The duration of the
appointment covers the period during which it is expected that the AMS will be upgraded to version 8.
Following this the University will review the management of the AMS in order to determine the optimum
operational and support arrangements.
2.
THE UNIVERSITY
RMIT University is a multi-level dual sector education, training and research service
organisation, offering programs ranging from certificate level vocational programs through
tailored programs for industry and community clients, to post-graduate research programs.
The University has several companies are responsible for commercial activities relating to
the University’s core functions.
The University’s goal is to create and sustain a distinctive world-class university at the
forefront of technical and professional education and real-world research, through
continuous improvement and with all staff committed to quality management processes. As
a world-class university, RMIT will be recognised as a leader in its teaching and learning
processes, research activities and community services.
Also see: www.rmit.edu.au
3.
THE FACULTY/GROUP
The Learning Technology Services Group has been established to lead the implementation
of major enterprise IT initiatives. RMIT is investing $50 million over the period 1999 – 2001
on developing and aligning IT to its core business needs, especially teaching & learning and
research & development. The key policies guiding this work are the RMIT Teaching and
Learning Strategy and the Research and Development Strategy, which is under
development.
For 2000/2001, the major LTS undertakings are:

The implementation of a new online Academic Management System (AMS);

The continued development of the Distributed Learning System (DLS) which currently
has approximately 20,000 enrolments in 600 subjects with online components;

Ongoing staff development in online teaching and learning, online course renewal, and
associated areas;

Ongoing strategic IT policy development and evaluation;

Refurbishment of the RMIT web presence; and

4.
Coordination of RMIT’s participation in the Global University Alliance, and similar
projects.
Comprehensive information about LTS may be accessed at: http://www.lts.rmit.edu.au
JOB SUMMARY
The AMS Functional Analyst is responsible for
5.
REPORTING RELATIONSHIPS
Refer to attached Organisational Chart.
The AMS Functional Analyst reports to the AMS Functional Team Leader.
6.
SPECIFIC ACCOUNTABILITIES
Position Accountabilities
The AMS Functional Analyst will report on a daily basis to the AMS Functional Team Leader,
and will be accountable to the AMS Functional Manager and Director, LTS.
Project Implementation Functions (Phase 2)
 Responsible for participating in the establishment of project plans, monitoring
personal progress against project plans and initiating strategies to correct slippage
 Review AMS configuration in response to the requirements of the unvierstiy and
external organizations
 Liaise closely with and develop solutions for the requirements of central areas;
Student Affairs, Finance, Library, RMIT International, RMIT Training
 Participate in all project functions for the successful implementation of PeopleSoft
Student Administration Version 8.0
 Development and/or configuration of integration of Syllabus+, Research modules,
GradeBook, RMIT Training, On-line applications, Offshore requirements, Student
Financials, RMIT Vietnam, RMIT Graduation process
 Contribute to coordination of patch maintenance and future developments of the
AMS and testing
Communication
 Develop communication documentation for committee submissions, working parties,
internal and external use
 Participate in, initiate or contribute to demonstrations of new functions as
developed, to both internal stakeholders and in response to RMIT’s role as a
reference site
 Participate in SIG activities, PeopleSoft activities and other network opportunities as
appropriate
 Contribute to coordination of patch maintenance and future developments of the
AMS and its testing by establishing communication channels and functional
networks with faculties and other Functional Analysts
HelpDesk & Training
 Contribute to the support of the Help Desk service, specifically in relation to the
interpretation and analysis of queries
 Respond directly to escalated queries from the Help Desk
 Review and analyse Help Desk queries in order to adapt future training materials
 Contribute to the ongoing training needs of the university in relation to the AMS,
particularly the development and maintenance of the on-line library
_____________________________________________________________________________________________
PD – AMS Functional Analyst
July 2001
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Knowledge Transfer
 Undertake any training necessary to ensure continued knowledge transfer of the
system to the university
Priorities for 2002
During 2002 the Functional Team will support faculties in:
1. The deployment of Full Class Scheduling for all areas apart from Business HE (where full
class scheduling will be deployed in 2001).
2. Deployment of the Gradebook assessment receipting and tracking across all courses.
3. Full deployment of the Research Module.
4. Full deployment of VET Competency tracking
5. Online applications
Personal Development
To assume joint responsibility for career development by actively participating in various
activities and producing a jointly agreed development plan which will assist the appointee’s
personal and professional development.
7.
QUALIFICATIONS
An appropriate tertiary qualification and/or an equivalent level of expertise gained through
relevant experience
8.
KEY SELECTION CRITERIA
9.
KEY SELECTION CRITERIA
8.1 Capacity to understand the University’s business vision and particularly the
implications for change inherent in the Teaching and Learning Strategy
8.2 Good knowledge of student and learning management business rules, procedures,
practices and requirements with an appreciation of the broader RMIT context
8.3 Strong conceptual and analytical skills and an ability to think laterally to identify
practical and workable solutions
8.4 Provide a leading role in simulations, conference room pilots or business design
workshops
8.5 A high level of verbal and written communication skills for liaising with teams,
liaising with stakeholders, departments, faculties and central units
8.6 High level general computing skills such as MS Office, familiarity with MS Project
9.
AUTHORISATION
PREPARED BY:
Carol Boas
TITLE:
AMS Business Process Manager and Registrar
APPROVED BY:
____________________________________
Associate Professor Paul Kennedy
TITLE:
Director, Learning Technology Services
DATE:
July 2001
(Staff Services authorised staff member)
TITLE:
_____________________________________________________________________________________________
PD – AMS Functional Analyst
July 2001
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DATE:
*
Position descriptions should be prepared by the supervisor and approved by the Dean/
Director of Group and endorsed by Staff Services. This section must be completed before
the position description can be used for any purpose.
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PD – AMS Functional Analyst
July 2001
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