REQUEST FOR PROPOSAL
AND STATEMENT OF QUALIFICATIONS
FOR FINANCIAL STATEMENT SERVICES
PART I
PROCUREMENT INFORMATION
A. [Organization] will accept proposals with Statements of Qualifications from Certified
Public Accounting Firms for annual financial statement services for a [# of years]
contract term to include the years ending [1st year end], through [last year end of
contract term]. Interested firms should submit [#] copies of their proposal in the
format described below to:
[ORGANIZATION]
[Name]
[Address]
The initial contract period shall be that of [#] years, encompassing [# of years of
contract] reporting years in accordance to the terms and conditions within these
specifications, contracts and [Organization] Procurement Policy.
B. Technical information regarding the accounting system may be obtained from
[name, title, phone number].
C. [Organization] reserves the right to reject any or all proposals and to select the firm
which in its judgment, best meets the needs of the [Organization]. The
[Organization] further reserves the right to terminate the contract with proper
notice.
D. The selection process contemplated by this request for proposals will result in the
selection of a firm to perform [Type of service – audit, accounting services, etc.], as
described below for the [Organization].
PART II
OBJECTIVES AND SCOPE OF SERVICES
A. The objective of the services are as follows:
a. [Perform audit in accordance with Governmental Auditing Standards and
OMB Circular A-133]
b. [Prepare annual tax return]
c. [Prepare annual filings – REAC, Data Collection Form, etc.]
d. [Etc.]
B. The statements should be completed by [date] of each year for management’s
review. The statements must be finalized by [date].
C. The [annual filings] should be completed by [date] of each year for management’s
review. The [annual filings] must be finalized by [date].
D. [Any other expectations / deliverables]
PART III
THE [ORGANIZATION]
A. TYPE OF ORGANIZATION
Describe Organization here
B.
FUNDING SOURCES
1.
The [Organization] receives approximately $XX from [federal sources, state
sources, fundraising, etc.], which is used to fund the organization.
2.
Expenditures are controlled in accordance with written policies and
procedures. The [year] operating budget is approximately $XX. The
[Organization] expects that its budget will continue [to increase, at the same
level, decrease, etc.] over the next fiscal years.
3.
Accounting records consist of an automated general ledger, system and
source documents (vouchers, deposits, journal entries, canceled checks)
located in the [Organization]s Finance Department.
4.
The books are normally closed for the fiscal year by the [Xth] week of [month].
PART IV ASSISTANCE AVAILABLE TO THE ACCOUNTANT
A. The [Finance Department] Staff will prepare the General ledger and Subsidiary
Ledger Trial Balances for the period ended. Additional supporting schedules
where appropriate will be prepared to assist the process. Staff will be available
to answer questions and to locate documents as needed.
B. [Prior audit reports are available for the Accountant to examine. No major audit
findings from previous years are open.]
PART V
INFORMATION TO BE INCLUDED IN THE PROPOSAL
In order to facilitate the evaluation of the proposals, it is requested that the required
information be arranged in the following format:
SECTION I
TECHNICAL QUALIFICATIONS
1. Describe the experience in [government or non-profit] financial statements for
each individual assigned to the engagement.
2. Describe the relevant educational background of each individual to be assigned
to the engagement.
3. Describe experience of assigned individuals in performing accounting or auditing
of programs, activities, and functions funded by [major funding source of
Organization].
4. Describe any specialized skills, training, or background in [governmental or nonprofit] accounting by assigned individuals.
SECTION II
FIRM ORGANIZATION/LOCAL OFFICE TECHNICAL QUALIFICATIONS
1. State whether your firm is national, regional, or local. Describe the
organization, size, and structure or your firm.
2. State the address of the local office which will be conducting the engagement.
3. Affirm that your firm is properly licensed for public practice as a certified public
accountant or a public accountant.
SECTION III
ENGAGEMENT APPROACH
The [Organization] is analyzing the level of service to utilize under this contract. The purpose of
the contract is to obtain compliance with [HUD, State Auditor’s Office, federal funding sources,
loan covenants, etc.]. As a result, accurate and timely financial reporting is a priority for the
[Organization].
SECTION IV
CLIENT REFERENCE
List the names, addresses, and phone numbers of client references.
SECTION V
OTHER INFORMATION
Include any other information which may be helpful to the Selection Committee in evaluating
your firm's qualifications, including peer reviews within the past three years and any disciplinary
action received within the past three years. Also, describe any regulatory action taken by any
oversight body against your firm.
SECTION VI
ENGAGMEENT FEE
Indicate your fee for the engagement for each year of the proposed contract.