ADMINISTRATIVE PROCEDURES FOR MEMBERSHIP INTAKE
(Changes/Corrections)
By The
Scholarship and Standards Committee
Section/Page No.
Change/Correction
Membership Intake Schedule
(Preparatory Step 4)
(Page 4)
A. Constitution and Bylaws (Current Edition)
Membership Intake Schedule
(Preparatory Step 4)
(Page 5)
_______
Membership Intake Preparatory
Step 2
(Page 12)
Minerva Circle members who have not completed Minerva Circle Training and Membership
Intake Training by the date of the chapter’s Rush must resign their position from the Minerva
Circle.
Membership Intake Preparatory
Step 3
(Page 15)
2. These activities must be conducted during the Rush Activity:
Membership Intake Preparatory
Step 3
(Page 16)
5. With the exception of collegiate chapters that have presented documentation of special institutional
requirements, chapters shall require the following information from each applicant within 10 to 21
days immediately following the Rush Activity. All said information must be received by the
deadline designated at the Rush.
B. All requests for membership intake must be submitted…….
Mail fees to Sorority P. O. Box (Up to 4 Days); or 2 days for wire transfer.
Note: Campus-based or core chapters must have….. City-wide chapters must contact the Regional
Director to designate a representative to speak on these issues.
E. Verification of residency (See page 94 for listing)
Membership Intake Preparatory
Step 3
(Page 18)
7. It is very important to stress the following during the Rush Activity:
Δ THE CHAPTER VOTE IS FINAL. Absent ……………….
Δ Delta Sigma Theta Sorority, Inc. recognizes institutions who have received accreditation from
agencies certified by either the United States Department of Education (USDE) or the Council
for Higher Education Accreditation (CHEA).
Membership Intake Preparatory
Step 3
(Page 19)
Chapters must adhere to the published deadline date for receipt of all application materials. A faxed
copy of a recommendation and/or verification is temporarily acceptable when the deadline date for the
application is ten (10) days or less after the Rush Activity (when institutional policy dictates). The
original hard copy of the letter must be presented at the scheduled interview.
Membership Intake Preparatory
Step 3
(Page 20)
INTERVIEWING OF APPLICANTS
Membership Intake Preparatory
Step 3
(Page 21)
CHAPTER VOTE
Membership Intake Preparatory
Step 4
Page 22
AUTHORIZATION (“Delete Heading Only” – Authorization is on Page 24)
(Note: The Regional Director approves the applicants for membership intake; National Headquarters
gives authorization to proceed with membership intake.)
Membership Intake Preparatory
Step 4
Page 23
If there are concerns arising from the Regional Director’s assessment of the applicants’ information,
the Regional Director must contact the chapter using the Applicant Review Request Form. (See
Appendix A-37) The procedure for chapter review of those concerns must be specified in the
chapter’s policies and procedures (e.g., Minerva Circle, Executive Board or chapter review).
Other chapter members who are not members of the Minerva Circle, who have completed the
required training, may attend as observers.
The votes are to be tallied by the Minerva Circle and certified by the Chapter President and Chapter
Advisor, if applicable. The chapter will be notified of the outcome of the balloting, prior to the
closing of the meeting. Membership will be extended……
Membership Intake Component 6
(Page 32)
Sisterhood Banquet/Reception (Optional)
The chapter may elect to hold a Sisterhood Banquet or Reception to welcome newly initiated
members. Violets and gifts are provided for each initiate during the program. Each initiate should
provide the names of family and friends who are sorors to whom they wish the chapter to extend an
invitation (except those currently under disciplinary action by the Sorority). This event is held the
same day of the Initiation Ceremony.
Membership Intake Component 6
(Page 32)
New Initiate Presentation (Optional)
The chapter may elect to have a new initiate presentation. The presentation is subject to the New
Initiate Presentation Guidelines (See Appendices A-50 thru A-58). The presentation must be held
either at the Sisterhood Banquet/Reception or must be held the same day of the Initiation Ceremony.
The presentation…..
Appendices Listing
(Page 61 & 62)
A-6
Delta Internal Development (DID) Workshops Outline Request Approval Form
Appendices Section
Delta Internal Development (DID)
Workshop Outline
(Page 70)
A-6
DELTA INTERNAL DEVELOPMENT (DID) WORKSHOPS OUTLINE REQUEST
APPROVAL FORM
Appendices Section
Minerva Circle Certification Form
(Page 69)
A-5
MINERVA CIRCLE ELECTION CERTIFICATION FORM
Appendices Section
Acknowledgement of the Rights and
Responsibilities of Members
(Page 76)
ACKNOWLEDGEMENT OF THE RIGHTS AND RESPONSIBILITIES OF MEMBERS…..
Chapter Treasurer* Financial Secretary*
4. Requiring any association with other organizations. that would be demeaning and indecent.
Appendices Section
Request For Application for Membership
Packets
(Page 82)
A-15
Appendices Section
Mandatory Video Tape Form
(Page 83)
A-16
Appendices Section
D.O.N.’T. Haze My Sister Session Guide
(Page 84)
A-17
Appendices Section
Application For Membership
(Page 89)
A-20
Appendices Section
Content of Required Letters of
Recommendation/Verification
(Page 91)
REQUEST FOR APPLICATION FOR MEMBERSHIP PACKETS
Note: This form should must be completed and taken to training to secure the Trainer’s signature by
the Chapter President and signed by the trainer.)
(Move Note under the signature line)
MANDATORY VIDEO TAPE FORM
Please Choose Format: _______ VHS; ______ DVD
(Add under the Expiration Date line)
D.O.N.’T. HAZE MY SISTER SESSION GUIDE
C. Read Aloud the State that the “Acknowledgement of Rights and Responsibilities of Members of
Delta Sigma Theta Sorority Regarding Membership Intake Prohibitions” (No Hazing Contract)
has been signed by each member.
APPLICATION FOR MEMBERSHIP
COLLEGIATE (To be Completed by Collegiate Applicant Only)
ALUMNAE (To be Completed by Alumnae Applicant Only)
A-21 CONTENT OF REQUIRED LETTERS OF RECOMMENDATION/VERIFICATION
COLLEGIATES (3 letters required)
Δ One letter from a member of the Sorority (one who has paid submitted her dues for the current
fiscal year at least 90 days prior), not related to the applicant by birth or marriage; and
ALUMNAE (3 letters required)
Δ One letter from a member of the Sorority (one who has paid submitted her dues for the current
fiscal year at least 90 days prior), not related to the applicant by birth or marriage; and
Δ Two letters, on letterhead, each verifying a minimum of one (1) year of continuous public service
during the past two years.
Appendices Section
Content of Required Letters of
Recommendation/Verification
(Cont’d)
FACSIMILE COPIES OF RECOMMENDATIONS/VERIFICATIONS
A faxed copy of a recommendation/verification is acceptable only when….. The original signed
letter must be received at least one (1) day prior to presented at the scheduled interview in order for
the applicant to proceed.
(Page 92)
Appendices Section
Eligibility Criteria
(Page 94)
RESIDENCY REQUIREMENT
Alumnae applicants must reside in the service area of the chapter. A post office box or business
address is not acceptable. Proof of residency will be required at the interview. An applicant’s
residency …..
All documents must show the name and address of the applicant. U. S. citizens must present at least
two of the documents listed below at the interview. All non-US citizens must present their
passport/visa and at least one of the documents listed below at the interview. Acceptable
documentation includes but is not limited to:
(Add the following to the existing list)
 Driver’s license
 State Identification Card
 Passport/VISA
Appendices Section
Delta Deadline Information Sheet and all
Materials Due to the Chapter
(Page 95)
A-23
DELTA DEADLINE INFORMATION SHEET AND ALL MATERIALS DUE TO THE
CHAPTER
All required materials must be received no later than ____________ (date) for the applicant to be
eligible for consideration.
All alumnae applicants must reside in the service area of the chapter. A post office box or business
address is not acceptable. Proof of residency will be required at the interview.
All eligible applicants must be notified………
All applicants selected for membership will be expected……
All applicants selected for membership will be required…..
All applicants with questions or concerns……..
Chapter President …….
Leader of Minerca Circle…….
Chapter Advisor…….
Reminder
The materials required from each applicant are:
1. Completed and Signed Application for Membership
2. Official Transcript(s)
3. Signed Applicant/Candidate/Pyramid Rights and Responsibilities Statement
4. Three (3) Letters of Recommendation and Verification
5. Proof of Residency - US citizens must present at least 2 of the documents listed at the
interview; non-US citizens must present their Passport/VISA and at least one of the documents
listed at the interview (See Appendices A-22 for listing)
Appendices Section
Collegiate Membership Scoring Guide
A-28
COLLEGIATE MEMBERSHIP SCORING GUIDE
(Page 102)
Letter from a Member of the Sorority – (Up to 5 points)
NOTE: Letter must be from a financial member in order for the packet to be complete. If other listed
criteria are omitted, then score letter accordingly.
(Page 102)
Letter from University Official/Professor – (Up to 5 points)
NOTE: Letter must be on official letterhead in order for the packet to be complete. If other
listed criteria are omitted, then score letter accordingly.
(Page 103)
Letter of Public Service Verification – (Up to 5 points)
NOTE: Letter must be on official letterhead and must verify public service in order for the
packet to be complete. If on official letter and other listed criteria are omitted, then score letter
accordingly.
(Page 104)
Applicant’s Length of Involvement in the Public Service Organization(s)
1 point If the applicant was involved a minimum of three (3) months of continuous service during
the past year with the public service organization.
2 points If the applicant was involved from 3 months to 6 months of continuous service with the
public service organization.
3 points If the applicant was involved from 6 months to 9 months of continuous service with the
public service organization.
4 points If the applicant was involved 9 months or more of continuous service with the public
service organization.
Appendices Section
Alumnae Membership Scoring Guide
A-29
ALUMNAE MEMBERSHIP SCORING GUIDE
(Page 106)
1st Letter of Public Service Verification – (Up to 5 points)
NOTE: Letter must be on official letterhead and must verify public service in order for the
packet to be complete. If other listed criteria are omitted, then score letter accordingly.
(Page 106)
2nd Letter of Public Service Verification – (Up to 5 points)
NOTE: Letter must be on official letterhead and must verify public service in order for the
packet to be complete. If other listed criteria are omitted, then score letter accordingly.
(Page 107)
Applicant’s Length of Involvement in the Public Service Organization(s)
1 point
Applicant was involved a minimum of one year each providing of continuous public service
with two or more public service organizations within the past two years.
2 points
Applicant was involved a minimum of two years each of continuous public service with
two or more public service organizations within the past two years.
3 points
Applicant was involved a minimum of three years each of continuous public service with
two or more public service organizations within the past two years.
4 points
Applicant was involved a minimum of four years each of continuous public service with
two or more public service organizations within the past two years.
Appendices Section
Verification of Membership Status Form
(Page 108)
A-30
VERIFICATION OF MEMBERSHIP STATUS FORM
PLEASE NOTE: If a member’s financial status is non-financial, YOU ……….
Chapter President: _____________________________________________________________
Chapter Name:
_____________________________________________________________
Email Address:
_______________________________ Day Phone # (_____)_____________
Name of Applicant
Appendices Section
Letter To Applicant Ineligible for an
Interview
(Page 111)
A-33
Appendices Section
Request for Membership Intake Form
(Page 112)
A-34
Appendices Section
Application Review Request
(Page 115)
A-37
Appendices Section
Nine-Day Path Model 3
(Page 127)
A-47
Name of Member
Member
Number
Financial
Yes
No
LETTER TO APPLICANT INELIGIBLE FOR AN INTERVIEW
_______
_______
All Required materials not received by the deadline date
Other: ______________________________________________________________
REQUEST FOR MEMBERSHIP INTAKE FORM CANDIDATE APPROVAL FORM
(Note: This is a form name change)
APPLICATION REVIEW REQUEST
Please review these areas of concern in accordance with the guidelines of your chapter’s policies and
procedures. When that review is completed, resubmit…………. or electronically to
_______________ @ __________________.
NINE-DAY PATH MODEL 3
Monday
Off Day Jewel 4
Appendices Section
NIP Guidelines
(Page 132)
A-50
Appendices Section
NIP Guidelines
(Page 132)
A-50
NEW INITIATE PRESENTATION (NIP) GUIDELINES
III. Rehearsal:
B. Rehearsals may not be conducted until after the Odyssey. The rehearsal may take place before
and/or after the membership intake activities of that day but may not last longer………..by the
Regional Director.
NEW INITIATE PRESENTATION (NIP) GUIDELINES
IV. Letter of Consent/Letter of Intent
B. All members and prospective members (i.e. candidates/pyramids) of Delta Sigma Theta
Sorority, Incorporated, who wish to participate in the Presentation must sign a Letter of
Consent (See Appendix A-55) which must be sent to the Regional Director, immediately after
the Pyramid Induction, along with the New Initiate Presentation Signature Form (See
Appendix A-56) which must be signed by the Pyramids and current chapter members.
A. The Letter of Intent (See Appendix A-51) must be forwarded……………..
(Note: Switch order of paragraphs)
Appendices Section
NIP Signature Form
(Page 142)
A-56
NEW INITIATE PRESENTATION SIGNATURE FORM
(To be signed by all Pyramids/Current Chapter Members Participating)