DEPARTMENT OF THE ARMY
UNIT ADDRESS
OFFICE SYMBOL
DATE
SUBJECT: Motorpool Standard Operating Procedures
1. This SOP is established for motorpool operations.
2. This SOP will remain in effect until revised or superseded.
3. Any changes or recommendations for changes will be submitted through the Motor
Sergeant/ Maintenance Technician.
4. POC is the undersigned at DSN XXX-XXXX.
SIGNATURE BLOCK
TABLE OF CONTENTS
DUTIES and RESPONSIBILITIES
ANNEX A: SHOP OPERATIONS
ANNEX B: SCHEDULED SERVICES
ANNEX C: PREVENTIVE MAINTENANCE CHECKS AND SERVICES
ANNEX D: DISPATCHING PROCEDURES
ANNEX E: MAINTENANCE SAFETY
ANNEX F: ARMY OIL ANALYSIS PROGRAM (AOAP)
ANNEX G: PLL/REPAIR PARTS PROCEDURES
ANNEX H: TOOL CONTROL PROCEDURES & CALIBRATION
ANNEX I: EQUIPMENT PAINTING (CARC) AND MARKING
ANNEX J: ESTABLISHMENT AND MAINTENANCE OF FUNCTIONAL FILES
ANNEX K: PUBLICATIONS
ANNEX L: REFERENCES
ANNEX M: COORDINATION WITH DIRECT SUPPORT UNIT (DSU)
ANNEX N: ENVIRONMENTAL / SPILL PLAN
ANNEX O: ULLS-G PROCEDURES / AMSS REPORTING
ANNEX P: LOW USAGE PROGRAM
ANNEX Q: PHYSICAL SECURITY
ANNEX R: TRAINING SKILL LEVEL-10
ANNEX S: BRAKE TESTING
ANNEX T: COMMERCIAL FORKLIFTS (STILLS)
ANNEX U: LOADTESTING OF MHE
ANNEX V: CONTROLLED EXCHANGE
ANNEX X: CANNIBALIZATION OF MATERIEL
APPENDIX A: Murder Line Checklist
APPENDIX B: Risk Assessment Management
Unit maintenance SOP
1. PURPOSE
a. To define area of responsibility within the existing maintenance structure.
b. To provide for effective maintenance management and workload control.
c. To maximize utilization of all available resources.
d. To maximize operational readiness of equipment and unit through an effective
maintenance program.
e. To provide guidance for detecting and correcting actual or potential equipment
failure at the lowest practical level of maintenance.
f. To provide the commander and other supervisory personnel a complied guide to
material readiness policies and procedures.
2. RESPONSIBILITIES:
A. UNIT COMMANDER:
(1) Directly responsible for the maintenance of all equipment within the unit.
(2) Ensures Nonmission Capable equipment (NMC) is fully mission capable (FMC)
within 72 hours or have corrective actions (i.e. parts requested or equipment submitted to
direct support) taken to ensure equipment becomes FMC at the earliest possible date.
(3) Is prepared to brief the battalion commander at all times on the status of
maintenance within the unit.
(4) Ensures maintenance technician is identified on unit orders and trained.
(5) Ensures maintenance technician and NCO brief maintenance status prior to unit
status report (USR) turn in.
(6) Ensures the company standard operating procedure (SOP) is established, reviewed
by S-4, and approved by higher headquarters.
Unit maintenance SOP (cont)
B. PLATOON LEADER:
(1) Monitors equipment readiness assigned to the platoon.
(2) Ensures PMCS is conducted IAW applicable manuals.
(3) Monitors MTOE equipment authorization changes.
(4) Is prepared to brief the company commander at all times on the status of
maintenance within the platoon.
(5) Aggressively monitor all operator maintenance and scheduled services.
(6) Communicates with the maintenance technician for equipment in direct support
and awaiting parts.
C. MAINTENANCE TECHNICIAN:
(1) Monitors the organizational maintenance program within the unit.
(2) Manages the status of all DA Form 2406 reportable equipment within the unit.
(3) Monitors the disposal of all hazardous waste and materials.
(4) Intensely manages all NMC equipment.
(5) Reviews all maintenance reports forwarded to higher headquarters.
(6) Monitors changes in equipment authorizations based on MTOE changes.
(7) Aggressively monitors all organizational equipment sent to DS maintenance.
(8) Monitors the unit's AOAP program and TMDE program.
(9) Monitors the unit's Class IX (repair parts) program and allocated funds.
(10) Establish a Class IX location program for repair parts that are difficult to locate.
(11) Provides technical and administrative assistance on equipment maintenance.
(12) Keeps the Company Commander informed on all maintenance issues.
(13) Provides the Commander with a weekly Non Mission Capable report.
Unit maintenance SOP (cont)
(14) Ensures that safe maintenance operations are conducted.
(15) Communicates with the battalion maintenance technician/ sergeant on a daily
basis.
(16) Develop and implement a Quality Assurance/ Quality control (QA/QC) program
to ensure safety and reliability of all equipment.
D. MOTOR SERGEANT:
(1) Supervises all aspects of the unit maintenance operation.
(2) Ensures effective training occurs for all maintenance related MOS's.
(3) Assumes the duties of the maintenance technician in their absence.
(4) Monitors quality control procedures for all automotive maintenance repairs and
equipment dispatches.
(5) Monitors status of all organizational equipment sent to direct support.
(6) Primary trainer and supervisor of the TAMMS/PLL clerk.
(7) Primary advisor for all unit maintenance related activities.
(8) Ensure platoon sergeants, arms room, commo, NBC, DFAC, and supply reconcile
repair parts requirements with the document register weekly.
(9) Supervises recovery operations and ensure that recovery personnel can perform
recovery missions safely and correctly.
E. PLATOON SERGEANT/SECTION SERGEANT:
(1) Directly responsible for ensuring maintenance is accomplished by the assigned
operator.
(2) Directly supervises operator maintenance during PMCS periods.
(3) Personally ensures that equipment faults are corrected and/or reported in a timely
manner.
(4) Personally identifies equipment that does not have necessary publications, BII,
AAL, and reports them to the hand receipt holder and/or the unit supply sergeant.
Unit maintenance SOP (cont)
(5) Ensures scheduled maintenance services are being scheduled and accomplished as
per applicable publications and unit training schedule.
(6) Knows the material readiness posture of all equipment under their supervision and
is prepared to discuss that posture at any time.
(7) Ensures that equipment is properly prepared for dispatch prior to it departing for its
assigned mission.
(8) Ensures that operators make the proper entries on all required dispatch and
maintenance forms.
(9) Ensures AOAP oil samples are completed and turned in to the unit AOAP monitor
as scheduled.
(10) Ensures that all faults listed on DA Form 2404/ ULLS (5988-E) are accurate.
Unit maintenance SOP (cont), ANNEX A:
SUBJECT: SHOP OPERATIONS
1. PURPOSE:
a. To provide for effective maintenance management and workload control.
b. To maximize application of all available resources.
c. To provide orderly and manageable workflow procedures for unit motorpool
activities.
2. REQUIREMENTS: In addition to the requirements established in DA PAM 738-750
and AR 750 series, the following workload control tools will be established:
a. Equipment status sheet will be used to log all weekly 5988-E turned in to motor
sergeant or his designated representative.
b. Repair parts bins (vehicle bins): Will be established in sufficient quantity to
support normal shop operations. Bins will be used to store parts received for vehicles/
equipment awaiting services or the next command maintenance day. Parts received for
deadlined equipment will be installed within 24 hours.
3. GENERAL: All user maintenance and repair parts requests will be received and
distributed by the shop foreman or QA/QC NCO and forwarded to the PLL/TAMMS
office. All workflow will be determined by the motor sergeant, maintenance technician,
and the shop foreman.
4. PROCEDURES: The following procedures will be followed to control job flow
within the motorpool:
a. The QA/QC NCO will inspect and verify information on DA FORM 5988-E to
include NSN, DOC number, and quantity of repair parts required. It is the motor
sergeant's responsibility to control the quantity/quality of PMCS performed for unit motor
stables. Platoon Sergeants or appointed representative are required to submit all
completed DA forms 5988-E to the shop foreman or motor sergeant for verification.
b. PLL clerks will remove parts from stock, order PLL Stock shortages through Direct
Support Supply Activity, and annotate required forms to ensure records accuracy. Parts
will be issued or placed in vehicle bins upon receipt of the part. Requests will be verified
and priority assigned by the QA/QC NCO and returned to TAMMS/PLL office for
posting to records.
Unit maintenance SOP (cont). Annex A
c. The TAMMS/PLL office will annotate the equipment records and issue
maintenance requests through the motor sergeant or maintenance technician. Service
suspense files will be maintained to ensure accuracy and timely scheduling of required
vehicle services. Suspense’s will be annotated and corrected depending upon backlog
and/or waiting parts.
d. Work assignments will be given to mechanics by the section leader (5988-E or
service) at the beginning of each day, for the entire day, whenever possible.
e. Mechanics will perform required repairs/services/lubes assisted by the assigned
operator. When work is completed the mechanic will initial entries on DA FORM 5988-E
and return paperwork to a quality assurance NCO.
f. The QA/QC will verify and check work performed to ensure completeness and
accuracy.
Unit maintenance SOP (cont), ANNEX B:
SUBJECT: SCHEDULED SERVICES
1. PURPOSE: To establish standard procedures for scheduling and performing required
services IAW appropriate equipment and TM lubrication order (L.O.).
2. GENERAL:
a. All organic equipment will receive systematic inspections and maintenance as
required by the equipment TM and L.O.
b. All required service parts will be on hand in the vehicle parts bins prior to scheduled
service date.
c. All required services will be performed within allowable tolerances IAW with DA
PAM 738-750.
d. NMC equipment will be serviced immediately after detected faults are corrected.
e. Service dates will be properly recorded on DA Form 5988-E and equipment record
folder.
f. Service on DA FORM 5988-E will be maintained until next service in the
equipment’s file located in the TAMMS office.
3. PROCEDURES: The following procedure will be accomplished in the order given:
a. TAMMS clerks will:
(1) Schedule all services and lubes.
(2) Annotate all required records.
b. Supervisors will:
(1) Coordinate with QA/QC for bay space and mechanic support to accomplish
scheduled service.
(2) Supervise operations during the service.
c. Operators will:
(1) Ensure equipment is completely cleaned prior to bringing equipment to the bay
for service.
Unit maintenance SOP (cont)
(2) Remain with the equipment and assist mechanic while maintenance is performed.
d. Mechanic will:
(1) Thoroughly inspect the equipment noting all deficiencies and shortcomings.
(2) Accomplish the required services.
(3) Return DA FORM 5988-E to the quality assurance NCO for final inspection.
e. Motor Sergeant will
(1) Monthly make a list of scheduled services at least six (6) weeks out and submit
to training NCO.
(2) Ensure that the current and next weeks services published and ready for
distribution to platoon sergeants.
(3) Ensure required parts for services are orders ninety (90) days prior to scheduled
service.
(4) Verify with the QA/QC that the required work is accomplished prior to dismissal
of assigned operator and supervisor.
Unit maintenance SOP (cont), ANNEX C:
SUBJECT: PREVENTIVE MAINTENANCE CHECKS AND SERVICES
1. GENERAL: Well trained and responsible operators/crew are indicators of an
effective motor maintenance program. Early detection and correction of faults and
deficiencies by operators/crews during PMCS on their vehicles and equipment will
enhance the maintenance readiness posture of the Company. Supervisors are required to
provide sufficient prime-man hours for the performance of PMCS. Material readiness
must be considered equal to other mission requirements. Training schedules are one of
the primary tools available to the commander and supervisor through which he/she can
emphasize vehicle and equipment maintenance.
2. SCOPE: This annex applies to all soldiers assigned or attached to _______Company.
3. OBJECTIVE: The objective of these procedures is to provide first line supervisors/
operators a means to inspect/check PMCS on vehicles and equipment that is under their
control.
4. PROCEDURES:
a. All PMCS will be conducted in accordance with -10 manuals and DA PAM 738750.
b. While performing either daily, weekly, or monthly PMCS note deficiencies/
shortcomings you cannot fix on DA form 5988-E and report it to your organizational
maintenance personnel and your first line supervisor. NOTE: First line supervisor must
verify and check deficiencies noted on DA Form 5988-E before submitting to Motorpool
personnel.
c. DA Form 5988-E carrying a Not Mission Capable (NMC) deficiency will be kept
until the deficiency has been fixed and the equipment becomes fully mission capable
(FMC).
d. It is necessary for the operator to know how fluid leakage affects the status of
his/her vehicle/equipment. The following are the types/classes of leakage’s and
definitions for the operator PMCS:
(1) CLASS I - Seepage of fluid, as indicated by wetness or discoloration, not enough
to form drops.
(2) CLASS II - Leakage of fluid great enough to form drops but not enough to cause
drops to drip from item being checked/inspected.
Unit maintenance SOP (cont)
(3) CLASS III - Leakage of fluid great enough to form drops that fall from the item
being checked/inspected.
CAUTION: Equipment operation is allowable, other than fuel or hydraulic fluid
on MHE equipment, with minor leakage’s (class I or II). Of course, consideration
must be given to the fluid capacity in the system being checked/inspected. When
in doubt, notify your supervisor or maintenance personnel. When operating with
Class I or Class II leaks, continue to check fluid levels as required in your PMCS.
Class III leaks should be reported immediately to organizational maintenance
personnel.
e. Operators will perform the before, during, and after operation PMCS whenever the
vehicle is dispatched.
f. Command emphasis will be placed on weekly and monthly PMCS. Weekly and
monthly PMCS will be scheduled in the unit's training schedule. This scheduled
time will be devoted solely to PMCS and requires 100% participation. PMCS's will
be conducted on _________ mornings or first workday from _____ to _____, with
the first _______ of every month designated for monthly PMCS. Daily events will
proceed as follows;
1. 0845-0900 company formation in the motor pool
2. Perform PMCS and operator maintenance as prescribed in the
operator’s manual, ie; air up tires, add fluids, remove rust and spot
paint, pick up and sign for parts from parts bin, install parts, etc. All
faults will be worked off before dispatch.
3. Upon completion of PMCS, Platoon Leaders and Platoon Sergeants
will conduct a walk through of their equipment to verify the quality of
their operator’s performance. This will be done in the sequence listed
below.
4. The Platoon Sergeant will turn in all the DA Form 5988’s to the
section sergeant, QA.QC, or motor sergeant prior to _____ hours or
inform them they need more time to complete the mission. This will
allow the Platoon Sergeant and maintenance section to conduct a face
to face in regards to their equipment status.
5. All dispatches will be done at _____ hours after Company PMCS is
completed. If a vehicle is needed for mission prior to ____ hours, it
will be addressed as follows;
Unit maintenance SOP (cont)
a) Plt leader will notify commander at _____ hours which
vehicles will be missing at command maintenance.
b) When the vehicle is returned to the motor pool it will
go through a full PMCS and have all faults worked off
prior to being redispatched.
c) Weekly dispatches will run through COB on _______
or the last business day of the week.
g. Samples of completed PMCS/Uncorrected fault record (DA Form 5988-E), will be
available in the dispatch area.
h. Weekly DA form 5988-E will be filed in the dispatch office on a monthly basis.
i. The Tool room clerk is responsible for providing the operators with POL products
during weekly PMCS. These POL products, along with rags and other required items
such as funnels, will be readily available to the operator.
Unit maintenance SOP (cont), ANNEX D:
SUBJECT: DISPATCHING PROCEDURES
1. PURPOSE: This SOP annex establishes guidelines and procedures for dispatching
vehicles and equipment within __________Company. This is to ensure that vehicles and
equipment are properly dispatched at all times in garrison and field locations.
2. SCOPE: This annex applies to all soldiers assigned or attached to ______ Company.
3. RESPONSIBILITIES:
a. The TAMMS clerk/dispatcher works under the supervision of the company
maintenance technician, motor sergeant, or shop foreman. He/she verifies entries made in
the equipment record folder and ensures that records are maintained as prescribed by DA
Pam 738-750 and local policies. The TAMMS clerk/ dispatcher duties and
responsibilities include:
(1) Verifies that the operator possesses a valid DA Form 5984-E (U.S. Government
Motor Vehicle Operator's Identification Card).
(2) Issuing and collecting equipment record folders, DD Form 5987-E (Motor
Equipment Utilization Record), DA Form 5988-E (Equipment Inspection and
Maintenance Worksheets), and Uncorrected Fault Record, (also found on DA Form 5988E) ensuring that they are properly completed.
(3) Log vehicles and equipment in and out on DA Form 5982-E (Automated
Organizational Control Record) for equipment.
(4) Ensure when vehicle is returned that the operator has properly completed all
entries on DA Form 5987-E.
(5) Reports mechanical failures which require immediate corrective action to
maintenance technician, motor sergeant, or shop foreman.
b. Supervisor/Section Chief must be familiar with FM 21-305 (Motor Vehicle Manual
for the Wheeled Vehicle Driver) and the Civil laws pertaining to the operation of motor
vehicles. He/she is responsible for instructing drivers on the safe operation and care of
military motor vehicles and equipment.
c. Operator/Crew is responsible for the safe operation of his/her vehicle and must be
familiar with FM 21-305, -10 Technical Manuals and Lubrication Order pertaining to
Unit maintenance SOP (cont)
his/her vehicle. He/she performs preventive maintenance on his vehicle by making
visual, manual, or auditory examination of the vehicle before, during, and after operation.
4. PROCEDURES:
a. The commander or designated representative requests vehicle/ equipment to be
dispatched as per instructions in DA Pam 738-750.
b. Dispatching hours will be as designated by the unit commander and posted at the
dispatch office.
c. The operator reports to the dispatcher / TAMMS clerk with the request for dispatch
covering that piece of equipment and DA Form 5984-E. The immediate supervisor is
responsible for briefing the operator on the contents of the AMV checklist.
*NOTE*:
“REQUEST FOR DISPATCH” must be signed by the operator, squad
leader, platoon sergeant and platoon leader. Only the platoon sergeant or platoon
leader may sign all blocks. All data in the heading must be complete and
accurate.
d. The dispatcher checks the driver's DA Form 5984-E and gives the driver the
equipment record folder with all forms that will be needed during the mission. Both the
operator and dispatcher check the DA Form 5987-E Equipment Data for services or
AOAP due. An equipment record folder must contain the following forms:
(1) DD Form 5987-E (Motor Utilization Record).
(2) Current DA Form 5988-E (Equipment Inspection and Maintenance Worksheet)
completed daily.
(3) DA Form 5988-E (Uncorrected Fault Record) when there is something deferred
on the equipment.
(4) SF Form 91 (Operator's Report of Motor Vehicle Accident) with Privacy Act
Statement.
(5) Emergency Roadside Recovery telephone numbers.
(6) AMV checklist.
(7) Strip map to applicable locations.
Unit maintenance SOP (cont)
(8) Copy of Brake Test worksheet IAW USAREUR REG 750-1.
e. The operator will perform before operations PMCS IAW -10 manual of that vehicle
and equipment to be dispatched. Non-tactical equipment will use a local checklist for
PMCS (see TM 38-600 for guidance).
f. An NCO mechanic will conduct random spot checks to vehicles to ensure it meets
local national / army safety standards. The mechanic will also verify the operator's DA
Form 5988-E (daily) during the safety check to ensure that the operator/ supervisor is
performing to unit standards.
g. All faults and deficiencies noted on DA Form 5988-E (daily) will be corrected
immediately, and transcribed shortcomings to be deferred on DA Form 5988-E,
(Uncorrected Fault Record) prior to dispatch.
h. If the equipment meets the standards for dispatching the dispatcher will make
required entries on the ULLS-G system and print a DA Form 5987-E for each piece of
equipment.
i. The operator will perform a during-operations check, per the PMCS in the -10
manual and any faults found will be noted on DA Form 5988-E.
j. Each vehicle must have a complete set of BII and safety equipment prior to dispatch.
k. When the mission is over, the operator performs the after operations check per
PMCS in the -10 manual or local checklist. The operator records any faults that cannot
be corrected. DA Form 5988-E with faults recorded that cannot be fixed by the operator
will be signed by the immediate supervisor prior to turn in to the dispatcher or motor
sergeant.
l. The operator turns in the equipment records folder, and all forms to the dispatcher.
After checking all forms for correct information, the dispatcher makes all entries on the
ULLS-G system per DA Pam 738-750.
5. EXTENDED DISPATCHES: (WEEKLY)
a. Weekly dispatches will be issued following command maintenance activities,
unless otherwise coordinated.
Unit maintenance SOP (cont)
b. Operators may only dispatch one vehicle at a time as the primary operator. If an
operator needs to dispatch another vehicle during the week as the primary operator,
his/her initial dispatch must be returned and closed-out first. If a vehicle on extended
dispatch is to go off-post, the dispatch for on-post will be closed out and the equipment
will be dispatched as a regular off-post. If the platoon requests to have a weekly off post
dispatch, they must present the Request For Dispatch stating the through date it is needed
for. This date will not extend past Friday unless authorized by the commander. This
procedure will ensure command and control of vehicles with off-post authorizations.
c. Operator's PMCS will be verified by vehicle supervisor (Plt Ldr, Plt Sgt, Sqd Ldr)
prior to dispatch.
d. The TAMMS clerk will follow all standard procedures, paying particular attention
to the following:
(1) Operator/squad leader reports to dispatch office with a valid operator's permit
and they will be issued a logbook and DA Form 5988-E.
(2) Operator performs a proper PMCS of the equipment in accordance with
applicable -10 level manuals. Supervised by squad leader or Plt sergeant. Operator / crew
will install any parts received for vehicle at this time. If parts are above 10 level or if they
have problems, the operator/crew will see Shop Foreman or maintenance NCO’s for
assistance.
(3) Operator/crew and supervisor identify faults on DA Form 5988-E that cannot be
repaired immediately. Organizational faults/deadline faults will be directed to motorpool
NCO’s or shop officer.
(4) If no deadline fault is annotated, then the Operator signs 5988-E.
(5) TAMMS clerk issues DA Form 5987-E and verifies that the operator signs the
appropriate block. Ensures 5988-E has both signatures on it and all annotated faults
worked off or parts requested by maintenance.
(6) TAMMS clerk signs DA Form 5987-E and directs operator to obtain off-post
authorization if required.
e. The equipment operator will, upon completion of each mission, enter the miles,
kilometers, hours and fuel/oil consumption in the blocks provided on DA Form 5987-E.
(1) All logbooks and dispatches will be turned in on the last duty day of each week
as indicated by the unit PMCS program to be redispatched or for the logbooks to
be filed. This will assist in control and security of the Unit Equipment.
Unit maintenance SOP (cont)
f. Operator will immediately report any deadline deficiencies to the Shop Foreman,
Motor Sergeant, or Maintenance Technician.
6. DISPATCH OF NON-TACTICAL EQUIPMENT (STILL FORKLIFTS)
a. The same procedures used for the dispatch of tactical equipment will be followed
when dispatching non-tactical equipment.
*NOTE*
By COB, all equipment must be secured and parked on its designated spot in the
motorpool with chock block, drip pan, seat belts fastened, fuel tank topped off, and
vehicle cleaned inside and out.
Unit maintenance SOP (cont), ANNEX E:
SUBJECT: MAINTENANCE SAFETY
1. PURPOSE: To establish safety policies governing fire prevention, vehicle operators,
personnel (safety, security), and environmental protection.
2. SCOPE: This annex applies to all soldiers assigned or attached to the
_______Company.
3. GENERAL: An effective safety program is essential during all maintenance
operations. Personnel must understand the importance of working in a safe environment.
The entire chain of command must be safety conscious. Soldiers will also review the
_______Company safety SOP for additional safety guidelines.
a. Fire Prevention
(1) "No smoking" sign will be posted in shop areas, and smoking will be permitted
only in designated areas. Smoking will not be permitted within 50 feet of vehicles or
stored flammable.
(2) Store paint, POL products, and cleaning solutions only in designated areas, never
use gasoline as a cleaning solution.
(3) Segregate dirty, oily rags and store them in covered metal containers. Oil soaked
coverall will be stored in metal wall lockers.
(4) Do not store power generation or other small engineer equipment with fuel in the
tanks.
(5) Do not park vehicles within 20 feet of a building or blocking exits.
(6) Ensure equipment is not refueled when engine is running, inside a building, or
overheated from operations (that is, power generation, or small engineer equipment,
Herman Nelson heaters).
(7) Maintain good housekeeping to reduce fire and other safety hazards.
(8) Train personnel in the proper use of fire extinguishers.
b. Vehicle Operations
(1) The maximum speed in any motorpool is 5 MPH and must be enforced.
Unit maintenance SOP (cont)
(2) Ground guides will be used for 2 1/2 ton or larger types of equipment while in
the motorpool. Ground guides will never run when guiding a vehicle. When backing any
vehicle, two ground guides will be used. One guide must always be visible to the driver.
Ground guides will know the proper hand signals and will never stand between a moving
vehicle and a parked vehicle or building wall.
(3) Vehicles will not be left unattended with engines running.
(4) Rear safety straps will be used when transporting personnel in vehicle cargo
beds.
(5) Internal combustion engines will never be operated in a closed area unless
exhaust is vented to outside.
(6) Only properly licensed drivers will start or operate vehicles.
(7) Spacing and arrangement of parked vehicles will provide ready access and fire
lanes.
(8) Grease pits will be covered or guarded by a chain barrier when not in use.
(9) While driving off post, if a accident occurs, the operator must notify his/her
supervisor immediately. The operator must also notify the Military Police and/or German
Polizei. A copy of the Military Police accident report will be forwarded to the ____
Ordnance Company ASAP.
c. Personnel
(1) Horseplay will not be permitted in maintenance facilities and areas.
(2) Hearing protectors will be used in areas with high noise levels. All operators and
maintenance personnel must have them available at all times. Areas of high noise will be
so posted.
(3) Personnel will not lean on, stand, or sit under equipment suspended by recovery
vehicles, A-frames, jacks, or other forms of overhead lifts.
(4) Jack stand or trestles will be used to support equipment when work underneath is
required.
(5) Face and eye protection must be worn when performing welding, cutting,
grinding, sanding or chipping operations.
Unit maintenance SOP (cont)
(6) Protective clothing will be used when performing welding operations or when
handling batteries.
(7) All tools will be used only for their intended purpose. Do not use power tools
with frayed electrical cords or without proper grounding.
(8) Ensure all lifting devices and support devices are well maintained and inspected
IAW TB 43-0142.
(9) Tire cage will be utilized when inflating tires.
(10) Proper use of compressed air and hydraulic equipment will be stressed.
(11) Personnel will not wear contact lenses when using welding equipment.
(12) All personnel will be required to remove all jewelry, watches, and loose fitting
clothes while working on vehicle and equipment.
d. Environmental Protection
(1) Contamination will be prevented by using drip pans.
(2) All spills will be cleaned up immediately, and reported to the first line leader.
(3) Used or contaminated POL products will be turned in through the proper
channels and not placed in trash containers.
(4) POL products will not be released into the drainage system. Dispose of these
POL products in the designated areas in the motorpool.
(5) Ensure that the entire area stays in a high state of police.
(6) Waste oil storage will be protected from contamination and entry of water.
Unit maintenance SOP (cont), ANNEX F:
SUBJECT: ARMY OIL ANALYSIS PROGRAM (AOAP)
1. PURPOSE: The purpose of the AOAP is to provide commanders/supervisors an
understanding of the Army Oil Analysis Program (AOAP).
2. SCOPE: This annex applies to all soldiers assigned or attached to ______Company.
3. GENERAL: Oil analysis is used as a diagnostic tool to determine the physical
condition of used oil and the internal condition of engines, gearboxes, transmissions, and
other oil-lubricated systems or components.
a. Physical property tests are conducted on used oil to detect oil property changes
resulting from changing equipment or maintenance practices. Physical properties tested
are viscosity, fuel dilution, and water content.
b. Spectrometric analysis is used to determine the microscopic concentration of
various wear metals in oil samples. These metal particles are uniformly dispersed and
suspended through the lubricating oil system. Metals and their origin can be identified
and abnormal wear determined before the major component is damaged. One of the most
important elements that can be detected spectrometrically is silicon, dirt and sand. Oil
analysis will provide recommendations for corrective action before costly repairs become
necessary.
4. COMMAND REQUIREMENTS:
a. Ensure that unit is participating in the program.
b. Appoint an oil analysis program monitor.
c. Ensure that adequate supplies are available to support the program.
d. Train user/operators in correct sampling procedures.
e. Ensure routine and special samples are taken in accordance with
USAREUR Supplement 1 to AR 750-22.
f. Act on feedback data without undue delay.
Unit maintenance SOP (cont)
5. RESPONSIBILITIES:
a. The Commander designates an individual to monitor and control the program
(appointed on unit orders).
(1) The AOAP monitor for the company must receive feedback and take appropriate
action from the lab reports.
(2) The AOAP monitor is assigned this additional duty for the company program.
(a) Monitors/controls the company program.
(b) Is responsible to the battalion monitor for AOAP.
b. The commander of all units using selected equipment is responsible
for:
(1) Requisitioning necessary kits and supplies on a timely basis.
(2) Taking oil samples in accordance with TB 43-0211.
(3) Preparing and submitting DA Form 5191-E for each sample
submitted.
(4) Providing the lab with a report (in the remarks section of DD Form 5191-E, Oil
Analysis Request) of any repair affecting oil wetted parts of selected components.
(5) Ensuring that all special samples requested by the lab are taken immediately.
(6) Initiating action to ensure that recommendations are accomplished immediately,
including deadlining equipment as necessary.
(7) Sending a copy of the partially completed DA Form 3254-R to the supported
activity when vehicle or component is evacuated for maintenance based on a lab
recommendation.
(8) Attaching AOAP Labels to the components evacuated to support maintenance.
c. The Oil analysis laboratory will:
(1) Receive, process, and analyze samples.
(2) Achieves response time objectives specified in AR 750-22.
Unit maintenance SOP (cont)
(3) Notifies using units of recommended action(s).
(4) Provides using units with the information needed to monitor their sample
transaction as follows:
(a) The sample sheet DA Form 5191-E dated upon receipt at lab.
(b) The sample having normal results is stamped with "Processed (date); results normal."
(c) When results are not normal, units are notified and DA Form 3254-R (Oil
Analysis Recommendation and Feedback) is forwarded.
(5) Circles all incomplete and incorrect entries on sample sheets.
(6) Request special samples.
d. The maintenance and overhaul facility will:
(1) Performs those maintenance actions recommended by the laboratories as
indicated on DA Form 3253-R and returns the form to the lab.
(2) Compares repair/overhaul analysis with lab predictions and enters the finding on
DA Form 3254-R and returns the form to the lab.
6. SAMPLING REQUIREMENTS:
a. See the appendixes of TB 43-0211 for the complete list and prescribed intervals of
equipment in the AOAP program.
NOTE:
For equipment under warranty, follow the manufacturer's instructions for oil/filter change.
b. Special samples are taken:
(1) At the laboratories request.
(2) Prior to scheduled quarterly service.
(3) Before doing maintenance on any oil-lubricated part.
Unit maintenance SOP (cont)
(4) After maintenance, overhaul, or replacement of any lubricated assembly.
(5) After an indication of internal damage to an oil-lubricated major assembly or
component.
NOTE:
Special samples will be clearly marked "SPECIAL" and banded with red tape or marked
in some conspicuous manner so that they can be easily identified by the laboratory.
7. SAMPLING TECHNIQUES:
a. The sampling valve method.
b. The tube and syringe method.
c. The vampire method (when available).
NOTE:
Refer to TB 43-0211 for additional information.
8. NECESSARY SAMPLING SUPPLIES:
a.
b.
c.
d.
e.
f.
g.
h.
Bottle, Plastic, 3 oz.
Syringe, 50cc
Sack, Shipping
Tubing, Nonmetallic, 3/8
Tubing, Nonmetallic, 1/4
Bag, Plastic, Seal
Pump, Vacuum, Vampire
AOAP Mailer kit
8125-01-082-9697
8215-00-727-0008
8150-00-299-0340
4720-00-580-6055
4720-00-964-1433
8105-00-837-7754
4930-01-119-4030
8125-01-193-3440
9. RECORD AND FORMS REQUIRED FOR AOAP.
a. DA Form 2408-20 is the logbook form which supplies a record of all samples and
the results of laboratory analysis.
(1) A separate form is required for each component of an end item that is enrolled in
AOAP.
(2) The disposition-completed form will be kept for a period of six months after the
last entry is made and then destroyed.
Unit maintenance SOP (cont)
b. DD Form 5191-E is the Oil Analysis request that accompanies the oil sample to the
lab.
c. DA Form 3254-R is the oil analysis lab recommendation and it is used when action is
requested.
d. DA Form 5988-E supplies the means of recording, scheduling services, performing
unit maintenance, lubrication services, oil sampling, and nonavailable time.
NOTE:
Do not schedule oil samples on the DA Form 5988-E when the AOAP lab provides a
printout to the unit when the next sample is due. Also, any unit receiving laboratory
printout " Nonaeronautical, components enrolled report in AOAP" do not have to
maintain the DA Form 2408-20, IAW DA PAM 738-50.
e. Oil samples should be taken while the engine/transmission is at normal operating
temperature.
NOTE:
The USAREUR Materiel and Equipment oil analysis Laboratory is USAREUR's only
industrial laboratory. It has been organized as a result of consolidation of several
laboratories. This lab is workload by USAREUR and other customers through
instructions of the following publications: AR 420-70 with USAREUR Supplement 1,
AR 750-22, USAREUR Reg 742-5, TB 43-0106, TB 43-0211, and DA Pam 738-750.
Unit maintenance SOP (cont), ANNEX G:
SUBJECT: PLL/REPAIR PARTS PROCEDURES
1. PURPOSE: To establish a sound Class IX Supply System.
2. SCOPE: This annex applies to all soldiers assigned and attached to _____Company.
3. GENERAL:
a. The Commander maintaining the PLL/Combat PLL is the approving authority.
b. A Quarterly PLL inventory will be conducted IAW DA Pam 710-2-1
c. ALL Authorized PLL/Combat PLL stocks must be on hand or on request.
d. DA technical manuals identify repair parts by NSN or part number, name and
recoverability code. They also prescribe the level of maintenance authorized to request
and use the repair parts. The Army Master Data File (AMDF) must be used to check
request data for items assigned by NSN.
4. OBJECTIVES:
a. Avoid delay in availability of repair parts.
b. Ensure a PLL fill at 15 days supply.
c. Ensure PLL stockage is IAW the Average Customer Waiting Time.
d. Make maximum use of SARRS-O system.
e. The SARRS-O system will:
(1) Improve the responsiveness of direct support supply operations through
automation of supply Class II, III (packaged), IV, VII, VIII, and IX.
(2) Improve demand accommodation, demand satisfaction, and operational readiness
through interchangeable and substitute (I & S) procedures.
(3) Standardize user procedures and training for customers of DSU’s.
(4) Improve responsiveness to customers by automating the processing of national
stock number (NSN), manufacturer's part number (MPN) and management control
number (MCN) transactions.
Unit maintenance SOP (cont)
(5) Increase responsiveness to customers by providing the capability to operate:
(a) An automated Prescribed Load List (PLL).
(b) Quick Supply Stores (QSS) in all Class IX in DSU's.
(c) Supply Support Activity (SSA) in DSU's stocking class II, III (packaged), and
IV supplies.
(d) Increase responsiveness to customers by providing the capability to process
customer follow-up transactions automatically.
(e) Provide the capability for mass cancellations for units being deployed or
deactivated.
(f) Provide the capability to extract and to insert unit demand history files.
(g) Improve customer satisfaction and unit readiness in divisions by lateral issue
of items among DSU's.
5. UNITS REQUIRED TO KEEP PLL/COMBAT PLL
a. Units authorized personnel, tools, and equipment to perform maintenance will
normally keep a PLL.
b. A combat PLL is mandatory in those TOE units, United States Army Congressional
Correspondence Agency (USACCA), and United States Army Intelligence and Security
Command (INSCOM) units designated by a mandatory parts list (MPL). MPLs are in the
form of DA pamphlets.
6. PRESCRIBED LOAD LIST
a A PLL is kept to support a units daily organizational maintenance operation. This is
a prescribed number of days of supply, depending on the average customer wait
time (ACWT).
b. A combat PLL is kept to support a units organizational maintenance operation in
combat for a prescribed number of days. Combat PLL items can also be used to support
peacetime operation.
c. The total number of lines carried on the PLL/Combat PLL will not exceed 300;
however, a unit may request an exception to the 300-line limit from MACOM. The
request for exception must be justified in accordance with DA Pam 710-201.
Unit maintenance SOP (cont)
d. An inventory of the PLL must be conducted every 90 days.
e. Commanders/Supervisors are responsible for the accurate assignment of priority
designators (PDs). The commander/supervisor will either personally review or delegate,
in writing to specific personnel the authority to review all requirements based on UND A
to certify an inability to perform mission and UND B to certify that the urgency has been
accurately determined IAW Chapter 2, DA Pam 710-2-1.
f. Avoid common causes for delay of repair parts:
(1) Abuse of high priority requisitions.
(2) Use of obsolete/unauthorized supply manuals and catalogs.
(3) Failure to immediately forward part requests to the SSA.
(4) Improper identification/location of parts.
g. Properly utilize all sources of supply:
(1) Supply Support Activity (SSA)
(2) RX (repairable recoverable exchange items)
(3) Quick Supply Store (QSS)
(4) Cannibalization Point
(5) Request for Issue
7. PLL / COMBAT PLL RECORDS: PLL/Combat records will be maintained in
Accordance with unit supply update and TM 38-L32-11 and consist of the following:
a. DA Form 2064 (Document Register for Supply Actions) This for is used to keep
track of the request and turn in documents which have been submitted to the SSA. The
PLL clerk must maintain the document register IAW DA Pam 710-2-1.
b. Prescribed Load List (PLL) PCN AGL-C34 The automated PLL printout is used
instead of the DA Form 2063-R (consolidated). The PLL printout is published each
quarter or more often if desired by the command. Scotch tape is applied to the printout by
the PLL clerk through the columns of "O/H QTY" and "LOC" enabling the PLL clerk to
use a pencil to change on hand quantities and or locations if necessary. items are listed in
NIIN sequence.
Unit maintenance SOP (cont)
c. PLL Change List (PLL Computation), PCN AGL-C35: this reflects changes to PLL.
All proposed additions, proposed changes (in PLL stockage level), and deletions; it will
be published quarterly by the automated system as a result of demand history
computation. The commander will review this list to recommend and change prior to turn
in to the SSA. The action and reason codes on the change list identify the recommended
action and reason are as follows;
(A) Recommend addition
(C1) Recommend level increase
(C2) Recommend decrease
(D) Recommended (demand are less than retention criteria)
(D2) Delete Item is QSS.
(D3) Delete This is prescribed (substitute) item. A preferred item is recommended
addition to the PLL.
d. PLL change list (catalog update) PCN AGL-C35: This will be published monthly
and is furnished to each unit and shows stock number changes, unit of issue, and
authorized quantity changes which resulted from unit of issue changes. Adjustments
must be made when the following codes are used;
(X1) Stock number change
(X2) Stock number and unit of issue/authorized quantity changed
(X3) Unit of issue and authorized quantity changed.
e. Customer due out reconciliation (PCN AGL-C48) in document number sequence
and customer due out reconciliation (PCN AGL C56) in NIIN number sequence. These
lists are used to reconcile open request recorded in your document register and to validate
your continued need for the items. These lists identify open requests, issues made, status
of open requests, cancellations, and cancellations pending that were processed by your
Material management center/stock control section MMC/SCS during the reporting period.
This process ensures your unit receives the items needed and that your supporting DSU
recognizes that need. The customer reconciliation when validated:
(1) Advises your supporting DSU of which open requests you still need.
(2) Identifies discrepancies in records.
(3) Identifies items released during the reporting period.
(4) Provides your unit wit current supply status.
Unit maintenance SOP (cont)
NOTE:
After you have updated these lists, return one copy, in document number sequence, to
your supporting DSU. File the others for reference, and destroy them after you have
received two successive lists.
Unit maintenance SOP (cont), ANNEX H:
SUBJECT: TOOL CONTROL PROCEDURES & CALIBRATION
1. PURPOSE: To establish policies governing accountability, security, and maintenance
of hand tools, sets, outfits, and test, measurement, and diagnostic equipment (TMDE).
2. SCOPE: This annex applies to all soldiers assigned or attached to the
_______Company.
3. SECURITY:
a. All hand tools sets, kits, outfits, and TMDE will be secured and/or stored in a secure
location, such as a toolroom, tool truck, tool cabinet, or toolbox.
b. All tools being maintained in a secure area will be cataloged (for example, a show
board or index card file). The shadow board or index file will include: NSN,
Nomenclature, location, quantity authorized, quantity on-hand, remarks, block to include
shortage with document number of tools on order.
c. In addition to providing security for tools, the following is required by AR 190-13,
para 2-11 that tools such as hammers, bolt cutters, chisels, crowbars, cutting torches, and
similar items which could be used to assist in gaining unauthorized access to an arms
storage facility, “must not be readily accessible to intruders."
d. All tools will be secured when not in use.
4. ACCOUNTABILITY:
a. All tools, sets, outfits, and test equipment will be accounted for by a hand receipt
down to the user and inventoried in accordance with the unit supply update.
b. When tools are removed from the secured area, the individual removing the tool
will sign a hand receipt and/or tool sign out record sheet. For an extended period of time
(24hrs through 29 days), temporary hand receipt will be prepared instead of using the tool
sign out record sheet.
c. Tools, kits, and outfits will contain a list of authorized components. An inventory
of the toolroom will be conducted semi-annually and kept on file. Individual toolboxes
will be inventoried quarterly. Shortages will be annotated IAW AR 735-5.
d. Shortage annexes and component listings are maintained between the hand receipt
holder and the sub-hand receipt holder. Shortage annexes and component listings will be
maintained at all times.
Unit maintenance SOP (cont)
5. MAINTENANCE:
a. All tools, sets, kits, outfits, and test equipment will have preventive maintenance
(PM) performed in accordance with applicable technical manuals.
b. All tools and equipment will be kept clean, free of rust, and maintained in a
serviceable condition IAW TM 9-243.
c. Tools which have cutting edges will have protective covers on cutting surfaces.
d. Tools and equipment requiring special safety equipment (goggles/hearing
protection) will not be operated or issued without such equipment.
e. Any sign of metal fatigue or stress such as a bend in the frame will constitute same
as unserviceable.
f. A broken or cracked weld will constitute same as unserviceable.
6. CALIBRATION:
a. The unit commander will designate in writing a primary and alternate TMDE
coordinator.
b. Items which require calibration will be maintained in accordance with the
equipment technical manual and EM0022-TB 43-MAIT, CD ROM.
c. The master calibration listing provided by the unit's calibration support unit will list
due dates of all equipment requiring calibration. This printout must be updated and
submitted to the battalion quality assurance TMDE representative IAW their SOP.
d. TMDE items will be presented to the support maintenance activity hosting
calibration/repair services in a timely manner.
e. The calibration support maintenance SOP must be on hand for reference and
guidance pertaining to calibration.
f. Records outlined in DA Pam 738-750 and a copy of the latest master calibration
listing will be maintained on file.
Unit maintenance SOP (cont), ANNEX I:
SUBJECT: EQUIPMENT PAINTING AND MARKING
1. PURPOSE: Establishes policies and procedures for painting and marking of
equipment assigned to ____ Ordnance Company.
2. ____ Ordnance Company will follow the criteria set forth by USAREUR Reg 750-1,
TM 43-0139, and TB 43-0209.
3. POLICIES:
a. Equipment painted with Chemical Agent Resistant Coating (CARC), will only be
painted and stenciled with CARC paint. No non-CARC paint will be used on any part of
the vehicle, with the exception of lettering on the bumpers.
b. Spot painting for touch up of repairs such as scratches, chips, marring, or bumper
number changes and preservation purposes is authorized in an outside environment with
the proper protective clothing IAW USAREUR Suppl 1 to AR 750-1.
c. The same bumper number will be used for prime movers and trailers with a minor
variation of adding a "T" after the trailers numerical identification.
d. Military delineators (MVD) will be used on all assigned prime movers and trailers.
Before installation, check with motorpool personnel for correct method of installation.
e. Letter stick on stencils from lettering kits will be used on windshields to identify
operator and supervisor names and rank.
Unit maintenance SOP (cont), ANNEX J:
SUBJECT: ESTABLISHMENT AND MAINTENANCE OF FUNCTIONAL FILES
1. PURPOSE: Establishes policies and procedures for records and files management.
2. GENERAL: The unit will follow the DA policy on files and records management;
referring to AR 25-400-2.
Unit maintenance SOP (cont), ANNEX K:
SUBJECT: PUBLICATIONS
1. GENERAL The following is a list of publications that should be maintained in the
unit motorpool or readily available through unit publications center.
2. SCOPE: This applies to all soldiers assigned and attached to ______ Company.
a. ARMY REGULATIONS
AR 58-1,
Management, Acquisition, and use of motor vehicle
AR 140-15 Maintenance of Equipment
AR 190-51 Security of Army Property at unit and Installation level
AR 220-1
Unit Status Reporting
AR 310-31 Management system for table of organizations and equipment
AR 385-10 Army Safety Program
AR 385-30 Safety Color Code Markings and Signs
AR 385-40 Accident report and records
AR 385-55 Prevention of Motor vehicle accidents
AR 600-55 Motor vehicle driver selection, testing and licensing
AR 672-5-1
Military Awards
AR 700-138
Army logistics readiness and stainability
AR 700-139
Army warranty program concepts and policies
AR 700-4
Logistics awareness program
AR 710-2
Supply policy below wholesale level
AR 735-5
Basic policies and procedures for property accounting
AR 750-25 Army Test, Measurement, and Diagnostic Equipment (TMDE)
Unit maintenance SOP (cont), ANNEX L:
SUBJECT: REFERENCES
REFERENCES
AR 58-1
FM 20-22
USAREUR SUPPL 1 TO AR 420-90
AR 190-11
FM 21-305
USAREUR SUPPL 1 TO AR 710-2 AR 220-1
FM 29-2
USAREUR SUPPL 1 TO AR 750-1 AR 385-10
FM 55-30
USAREUR PAM 750-25 AR 385-40
FM 19-30
AR 385-55
TB 43-180
AR 190-13
TB 43-0142
AR 190-51
TB 43-0210
AR 420-90
TB 43-0211
CTA 50-900
AR 600-55
TB 600-1
AR 672-5-2
TM 9-243
AR 710-2
TM 9-8000
AR 700-88
TM 38-600
AR 700-138
USAREUR REG 190-1
AR 700-139
USAREUR REG 700-139
AR 190-51
USAREUR REG 750-1
AR 735-5
USAREUR SUPPL 1 TO AR 190-100
AR 750-25
Unit maintenance SOP (cont)
USAREUR SUPPL 1 TO AR 220-1
DA PAM 710 2-1
USAREUR SUPPL 1 TO AR 385-40
DA PAM 738-750
USAREUR SUPPL 1 TO AR 385-55
Unit maintenance SOP (cont), ANNEX M:
SUBJECT: COORDINATION WITH DIRECT SUPPORT UNIT (DSU)
1. PURPOSE: To establish policies and procedures for effective coordination between
subordinate units and the direct support unit (DSU).
2. SCOPE: This SOP applies to all soldiers assigned or attached to _____Company
3. OBJECTIVES:
a. Provide interface between subordinate units and the DSU.
b. Ensure timely repair or replacement of all equipment requiring maintenance beyond
the organizational maintenance level.
c. Identify problems regarding repairs of equipment.
4. RESPONSIBILITIES: The maintenance technician / sergeant must coordinate with
the supporting DSU to receive a vehicle status printout.
5. POLICIES:
a. Motor Sergeant will maintain a current copy of the DSU's external operations SOP
and abide by it. When for any reason units cannot comply with the DSU SOP this
headquarters will be notified immediately.
b. The Commander, maintenance technician / NCO will visit the DSU at least weekly
to discuss the maintenance posture of the unit with the DSU.
c. Unit equipment will be inspected prior to evacuation to the DSU and organizational
deficiencies corrected.
d. When the DSU notifies the unit a job order has been completed, inspect the
equipment and close out the DA Form 5990-E maintenance request the same day. When
this cannot be accomplished due to mission or road conditions, the DSU shop officer will
be notified by the maintenance officer/NCO.
e. Twice annually the unit will provide the DSU with a copy of the equipment density
list.
Unit maintenance SOP (cont), ANNEX N:
SUBJECT: ENVIRONMENTAL COMPLIANCE
1. PURPOSE: To outline environmental compliance for the _______ Company
motorpool.
2. RESPONSIBILITIES:
a. Commander; Ensure that all assigned personnel are instructed in the Company
Environmental Awareness Program.
b. Unit Environmental Officer; Ensure that personnel are trained in handling POL
products and POL waste products. Ensure that personnel are knowledgeable on
classifying spills and spill response procedures.
c. Unit/Section Personnel; Ensure they follow the ____ BSB Spill Response
procedures when a spill occurs.
3. GENERAL SPILL RESPONSE PROCEDURES:
a. Each spill response will be different and a standard procedure that fits every
spill is not possible. The spill response procedure below is a general procedure.
Each spill must be treated on a case by case basis and response actions depend on
whether the spill is defined as a major or minor spill.
b. Unit/ Section:
(1) Major Spill:
a. Identify the substance. If substance cannot be identified, block
off the area, and contact the nearest Military Fire Department immediately for
instructions.
b. Stop the source by turning off valves, standing up containers,
replacing plugs, etc. Do this only if it would not endanger yourself or anyone in the
immediate area.
c. If possible, attempt to contain the spill to one area, and direct it
away from streams, ditches, drains, etc.
d. Notify the nearest Military Fire Department.
Unit maintenance SOP (cont)
e. Notify the ____ BSB DEH Environmental Coordinator, xxx-xxxx. After
duty hours, contact the fire department or US Forces Police and ask them to notify the
____ BSB Staff Duty Officer to call the ____ BSB DEH Stand-by Environmental
Coordinator.
f. Remain at the site until response personnel arrive and provide
assistance.
g. Prepare a Pollution Incident Report and submit it to the ____
BSB
DEH, ATTN: AEUSG-K-EU, Unit23152, APO AE 09227, not later than two days
after the incident.
h. Prepare a sketch of incident location.
i. Pesticide spill is a major spill and has to be reported immediately.
(2) Minor Spills:
a. Identify the substance. If substance cannot be identified, block off the
area, and contact the nearest Military Fire Department or the ____ BSB
Environmental Management Office for instructions.
b. Remove the substance with absorbent, rags, sand, etc.
c. Contact the ____ BSB Environmental Coordinator.
d. Collect the contaminated materials and place in a container for disposal
as hazardous waste.
4. DEFINITIONS:
(1) Major Spill- a spill or vaporization of a hazardous substance that;
a. Poses a threat to public health, animal, plant or marine life.
b. Is a discharge of 25 gallons or more of a petroleum product which is not
in a contained area.
c. Contaminates the drinking water supply.
d. Is in violation of Host Nation environmental laws or standards.
e. Causes a film or discoloration on the surface of a large body of water
such as a lake or pond.
Unit maintenance SOP (cont)
f. Is of such magnitude that outside or specialized assistance for
contamination and clean up is required.
(2) Minor Spill- a spill of a hazardous substance, which does not endanger public
health, and is within the cleanup capabilities of the causing unit or organization.
5. SPILL RESPONSE TELEPHONE NUMBERS:
(1) Fire Department- 117 (military)
(2) Emergency- xxx-xxxx (military)
(3) Routine Calls- xxx-xxxx(civilian) 24 hours a day / 7 days a week
(4) ____ BSB Environmental Coordinator: xxx-xxxx
6. REFERENCES:
a. AR 200-1.Environmental Protection and Enhancement
b. USAREUR Regulation 200-1 Environmental Quality Program
c. KMC Hazardous Materials Emergency Response.Plan 86 AW OPLAN 32-4002
Unit maintenance SOP (cont), ANNEX O:
SUBJECT: UNIT LEVEL LOGISTICS SYSTEM PROCEDURES
1. PURPOSE: Establish guidelines, procedures and policies to ensure the proper use of
the Unit Level Logistical System (ULLS Ground).
2. REFERENCES: ULLS-G End Users Manual (EUM)
3. GENERAL: ULLS is an Army wide automated unit level logistical system designed to
allow commanders to better manage their maintenance program. ULLS-G interfaces with
automated systems at support level maintenance (SAMS) and the Support Supply
Activity (SAARS-O). The ULLS-G will do everything the manual Maintenance
management system does. Used properly, the ULLS-G will assist commanders and
maintenance leaders to accomplish readiness objectives. Leaders at all levels must
become familiar with the system.
4. RESPONSIBILITIES:
a. Unit Commander
(1) Will appoint, in writing, an individual to perform additional duties as the ULLS
Project Officer.
(2) Incorporate ULLS operator training into the unit training schedule.
(3) Assigns password and user identification number for the ULLS-G system.
These are system access control codes and will completely fill the character block
ensuring not to use commonly used words or phrases. Passwords will be changed
annually or when the operator is reassigned. Two copies will be made and put in sealed
envelopes, marked with unit identification, DODAAC, date and phone number. One
copy will be kept in the unit safe and one copy will be turned into the Battalion
Maintenance Officer. Both copies must be kept current.
b. Unit Project Officer
(1) Monitors daily operations of the ULLS-G system.
(2) Ensures that the unit parameter data in the DODAAC file is correct.
(3) Ensures that the unit maintains proper control of diskettes.
- Diskettes must always be in the protective jacket when not in use.
- Diskettes must be labeled correctly.
- Backup tapes must be stored properly in the provided plastic storage
units, always away from magnetic sources.
Unit maintenance SOP (cont)
(4) Ensures that ULLS is operating properly and submit problem reports to the
Battalion Maintenance Officer as needed.
(5) Loads software change packages, status and catalog updates as directed by the
Battalion Maintenance Officer.
(6) Ensure daily and or weekly transactions diskettes are submitted by established
cutoffs.
(7) Ensures operator performs daily back-up of files prior to end of duty day.
(8) Ensures that ULLS-G is operating properly and submits problem reports to the
System Support Office Administrator as needed.
(9) Establishes time periods for the processing of Class IX and TAMMS data.
c. ULLS Operator
(1) Operates the ULLS-G system IAW the End Users Manual.
(2) Performs daily back up of the data files and maintains the tapes.
(3) Submits daily transactions diskettes to the DSU and perform daily Blast to the
SSA.
(4) Performs DAILY ULLS-G preventative maintenance.
(5) Reports problems to the unit project officer.
(6) Maintains the diskettes.
(7) Maintains the back-up tapes.
5. PROBLEM REPORTING:
a. If upon attempting to access ULLS-G, the system fails to function as expected, or if
the software aborts during normal processing of data, the unit project officer will notify
the Battalion Maintenance Officer. As a minimum, the unit name, phone number, point
of contact and a complete description of the problem must be provided.
b. A log will be maintained with each computer of problems encountered. The log
will contain a complete description of each problem, data, and a copy of the error
message.
Unit maintenance SOP (cont)
NOTE:
IT IS EXTREMELY IMPORTANT THAT ALL MESSAGES FROM THE COMPUTER
BE RECORDED CORRECTLY. THIS CAN BE ACCOMPLISHED BY PRESSING
"SHIFT" AND THE "PRINT SCREEN" KEY SIMULTANEOUSLY. This provides the
Battalion Maintenance Officer with an exact copy of the message.
6. SOFTWARE CHANGE PROPOSALS:
a. Recommendations for changes or improvements to the system should be submitted
in writing to the Battalion Maintenance Officer.
b. At a minimum, a change proposal will include the name, phone number and POC
and a complete description of the recommended change (be detailed).
7. DATA FLOW: This section assigns responsibilities for the preparation and flow of
data in support of the ULLS-G system.
a. Diskette transaction procedures. The following guidelines are provided for
submission of transaction diskettes and receipt of status diskettes.
(1) Class IX transactions- It is the responsibility of the operator to perform a class
IX transaction Blast for the unit's supporting SSA each duty day. This Blast will be
performed with the SSA prior to the transaction cutoff time of the supporting SSA. The
ULLS operator will receive current status back by the same method.
(2) Maintenance- It is the responsibility of the ULLS-G operator to prepare a SAMS
transaction diskette for its supporting DSU shop office, each day the unit is working.
(3) Diskette control- It is critical that diskette control is maintained at all times.
Units will maintain a control log and ensure diskettes are signed for at the DSU shop
office. Status diskettes coming back from SAMS and must be signed out at shop office.
The ULLS project officer is responsible for maintaining the diskette control log.
(4) Diskette accountability- All diskettes removed from the operational area of the
ULLS-G will be signed out in a log book specifying the type diskette, date/time,
destination of diskette, e.g. transaction diskette, 20 Oct 87, 1300 hours, DSU, shop office.
b. Diskette marking. All diskettes will be marked as follows:
(1) Line # 1 = Diskette name (SAMS)
(2) Line # 2 = Unit name
Unit maintenance SOP (cont)
(3) Line # 3 = Unit DODAAC
(4) Line # 5 = Date and Time
8. CARE AND MAINTENANCE OF THE ULLS HARDWARE:
a. The ULLS-G operator will ensure proper daily operation of the system and report
any problems to the ULLS Project Officer.
b. Preventative maintenance- Once a month, clean heads using the head cleaner kit.
Daily cleaning will be accomplished in a field environment. System exterior may be
Cleaned using a damp cloth with soap solution. A soft bristle brush will be used for
cleaning keyboards, monitor and CPU vents. A log will be maintained with each
computer showing date of cleaning and person performing cleaning.
9. OPERATION:
a. Utilization. Each unit will establish time periods for processing class IX and
TAMMS data on the ULLS computer system. This will ensure that both the PLL and the
TAMMS clerks have ample time to complete their daily missions. Time management is
critical for the completion of all required transactions.
b. Listed below are processes which must be run at a minimum within the time
interval prescribed.
Daily:
(1) Automated status processing
(2) Commanders exception report
(3) Send transactions to SOS
(4) Send transactions to DSU
(5) Non Mission Capable Report when changes are made
(6) Send follow-up on 02 and 05 requests
(7) Back-up ULLS-G data files
Weekly:
(1) Send follow-up on 12 priority and PLL request
(2) Excess Management
(3) Turn in serviceable and unserviceable parts
(4) PLL zero balance report
(5) Automated follow-up process
(6) Maintenance Inspection Worksheet
(7) Dispatch Control Log
(8) Reconciliation with SARRS - O
Unit maintenance SOP (cont)
(9) Reconciliate key control log
Monthly:
(1) PLL Demand Analysis
(2) PLL Update/Add/Delete
(3) PLL Inventory
(4) PLL Listing
(5) PLL/DCR Reconciliation
(6) DCR Print / Purge (open & closed)
(7) Control Log (Dispatch) Purge (1st of month)
(8) Scheduled Maintenance Services Reports
(9) Validate REAMER report
(10) AMSS / USAGE reports
c. The Commanders Exception Report will be run daily. This copy will be initialed
and signed by the unit commander or his designated representative and will be kept on
file for two (2) years.
d. Current unit transaction will be run daily. The print outs and the diskette will be
turned into the DSU shop office. Both print outs will be signed by the unit and the DSU.
Copy two of the print out will be placed on file at the unit for 90 days.
e. The Non Mission Capable Report will be run daily when changes are made at close
of business. The Unit Maintenance Technician or Sergeant will review and validate the
NMC report daily.
f. The Dispatch Control Log Purge automatically runs the first working day of each
month when you sign on the system. The purge control log will be maintained on file for
thirty days. If there is an accident, the dispatch and purged control log must be kept until
released from investigation.
10. RECONCILIATION AND VALIDATION PROCEDURES:
a. Daily reconciliation and validation is generated automatically whenever you run the
daily automated status process. The print out will list all documents that are now closed
due to exception status (i.e. - BF, BG, CG, CA). All documents on this listing must be
screened to determine if a need still exists for the part. If the item is still needed, review
the exception status code to determine why it was canceled. Status codes can be found in
the ULLS EUM or Unit Supply Update 13. If the status codes do not determine why the
requisition was canceled, use the AMDF to review the NSN. Pay special attention to the
Acquisition Advice Code (AAC), Unit of Issue Code (UI) and Class of Supply Code
(SCMC). Check in the far right hand column to see if the NSN has been replaced.
Unit maintenance SOP (cont)
Problems with requests that cannot be resolved through the status codes or the AMDF
will be addressed to your Supply Support Activity Support Operations Officer or the
Battalion Maintenance Officer.
b. Monthly Reconciliation and Validation of the Document Control Register (DCR)
will be accomplished using the Customer Due Out Reconciliation (PCN-AGL-C48)
provided by your Support Supply Activity (SSA). This list is used to reconcile all open
request recorded in your DCR and to validate your continued need for the item(s). The
Customer Due Out Reconciliation when validated will:
(1) Advises your supporting DSU of which open request is still needed.
(2) Identifies discrepancies in the DCR.
(3) Identifies items released during the reporting period.
(4) Provides your unit current supply status.
c. All units will use the Monthly Customer Due Out Reconciliation (C48) to validate
their DCR. Units will run "Print Open DCR" from the ULLS-G menu. All requests
recorded in your DCR are compared with the document number on the C48. Annotate
any discrepancies on the C48.
d. Once the reconciliation process is complete the unit will return one copy of the C48
to the SSA for appropriate action. The second copy of the C48 will be retained by the
unit for 90 days. Units and their supporting SSA representative will perform a face to
face, item by item validation and reconciliation monthly.
11. PRINT/PURGE INACTIVE DCR: The DCR will be purged and printed monthly.
Purged records will be printed and maintained on file for two years.
12. EQUIPMENT MAINTENANCE INSPECTION WORKSHEET: (DA Form 5888-E)
a. The Equipment Maintenance Inspection Worksheet (PMCS) will be maintained in
the Equipment Record Folder (ERF) at all times. The ERF will contain the equipment
maintenance inspection worksheets of the complete system, i.e. radios, generators, etc.
For equipment not requiring Equipment Record Folders, the DA Form 5998-E will be
maintained in a central location, i.e. Arms Room, NBC Room, Commo Shop, etc.
b. When maintenance or an inspection is to be performed, the operator's supervisor will
be given the log book in order to review the faults noted. Any additional faults found
Unit maintenance SOP (cont)
will be recorded under the maintenance faults section of the worksheet with the proper
status symbol IAW DA Pam 738-750. If no additional faults are found outside of those
listed by ULLS-G, the operator will enter the current date under the last listed fault
description and place his initials in the initial block. The completed worksheet will be
returned to the maintenance supervisor for review and/or to work off any additional
faults, order required parts, and to initial the corrections for parts installed.
c. Following the maintenance supervisors review, the log book will be given to the
ULLS-G operator. The ULLS-G operator will update the equipment maintenance/
inspection worksheet in the computer and print a new worksheet for the equipment. The
new equipment maintenance inspection worksheet will be placed in the ERF for the next
PMCS period, dispatch or maintenance action.
d. The following entries, as a minimum, will be listed on the equipment maintenance/
inspection worksheet by using the Maintenance faults add/update process (if applicable to
that specific equipment).
(1) Brake Test information.
(2) Coolant system testing (IAW TB 750-651).
(3) Periodic Inspection for Material Handling Equipment and booms (IAW TB 430142).
13. EQUIPMENT PERIODIC USAGE will be run as required by the ULLS-G system
and submitted to the direct support activity on the 15th of each month. (see # 34)
14. MAINTENANCE REQUESTS will be generated whenever a work order is turned
into DSU. The ULLS-G system prints out two copies of the Maintenance Request. Both
copies and SAMS transactions diskette must accompany the piece of equipment to Direct
Support maintenance. One copy must be signed by Direct Support and kept on file at the
unit as a receipt for the equipment. The Direct Support Unit will retain the other copy.
The completed Maintenance Request will be maintained at the unit for 90 days.
15. SAMS XMS ERROR LISTING is generated whenever the automated status update is
run. This listing shows all invalid Organizational Work Order Numbers (ORGWONs) or
status codes. After making corrections to the file, the printout may be destroyed.
16. ARMY OIL ANALYSIS REQUESTS will be run every time samples are due. The
completed requests returned from the AOAP lab will be maintained on file until the next
sample is taken.
Unit maintenance SOP (cont)
17. SCHEDULED MAINTENANCE SERVICES REPORT will be printed monthly, by
Date Range, maintained on hand for that month. The report should be run for the
following month so that services can be posted on the unit training scheduled. A copy of
scheduled services for the following quarter will be submitted to the training section so
that services can be posted on the unit's training schedule.
18. EQUIPMENT ADD PROCESS provides the capability to manually add equipment to
the ULLS Equipment Database File. All equipment that is on hand and requires an
organizational maintenance service or inspection will be entered into the ULLS-G
System.
19. OPERATOR QUALIFICATION ID CARD will be run for all operators. A new
permit must be printed and signed every time a new item is added to an individual's
permit.
20. PARTS RECEIVED/NOT INSTALLED REPORT will be printed once a week, as a
minimum. Maintenance supervisors will use this report to schedule their work load.
Routine repair parts will be installed within one week of receipt.
21. PARTS REQUEST (EXCEPTION DATA) is generated when a non standard NSN or
part number request is processed. This form takes the place of DD Form 1348-6.
22. PARTS REQUEST (WALK-THRU) is generated when a walk-thru request is
processed. This is the actual request that must go to the SSA. Walk thru requests do not
write to the Unit Transaction File, so it is imperative that this request is handled carefully
at the SSA, to ensure it is input into SAARS-O.
23. PLL DEMAND ANALYSIS will be processed monthly. Upon completion of this
process, the system generates a PLL Change List. This list shows recommended changes
to the PLL file. Stockage Codes and Quantities may change as a result of this process.
Demand supported records will automatically increase or decrease if they meet the
criteria for PLL stockage. Records will not be automatically added or deleted from the
PLL file. The PLL change list will be reviewed by the maintenance supervisor. The
commander or designated representative must review the recommendations and sign the
listing. Add/ Delete/Change a PLL line will be used only after the commander or
designated representative has reviewed and signed the Change List. After all changes
have been
entered in the ULLS system the change listing will be retained for 90 days.
24. PLL/DCR RECONCILIATION will be processed monthly. If the system generates a
report, corrective actions must be taken to order parts needed, then the print out may be
destroyed.
Unit maintenance SOP (cont)
25. EXCESS MANAGEMENT REPORT provides a list of PLL records that have a
excess quantity on hand or due in. This process will be run weekly and corrective action
taken to correct the excess and then the print out may be destroyed.
26. PLL INVENTORY will be printed and inventoried monthly. Adjustments will be
made for any discrepancies found. The inventory will be signed by the person performing
the inventory and verified by the unit commander or designated representative. The PLL
inventory printout will be maintained on file until the next inventory is completed.
27. PRINT All PLL LINES PROCESS will be printed after the PLL change list has been
completed and all changes input into the ULLS systems and signed by the Unit
Commander or Maintenance Officer. A copy will be maintained on file at the unit until
next PLL list is generated and signed.
28. PLL ZERO BALANCE REPORT will be generated weekly.
29. RECOVERABLE ITEMS REQUEST is generated whenever a recoverable item is
requested. This is the actual request that must go to the SSA. The Unit Commander or a
designated representative must sign this request. This request will not write to your
Supply Transaction. After the item has been installed, the recoverable item will sent to
the SSA with a turn-in document (D6Z). One copy will be turned-in with the item and
the other will be kept on file.
30. TURN-IN (D6Z) OTHER THAN RECOVERABLE ITEM REQUEST provides a
printed turn-in document for the purpose of turning in excess items. This sheet must
accompany the item for turn in. This process will not write to your supply transaction
file, a signed copy will be kept on file.
31. RECOVERABLE ITEMS CONTROL LIST (C70):
a. The C70 is generated by the SSA monthly. This list identifies recoverable repair
parts that have been requested without a matching turn-in recorded. It will also list all
recoverable items that were turned in, for which no matching issues were made.
b. This listing will be compared to the DCR using the inquire by NIIN process and all
previous DCR purges. All document identifier codes for request codes AOA, A5A, D6Z
and D7A must have an entry in the remarks column of the C70. Remarks on the C70 can
include, "Initial Issue" for PLL additions or increases, the document number for the
corresponding turn-in, or "action” IAW AR 735-5 for items that are lost, damaged/
destroyed through causes other than fair wear and tear.
Unit maintenance SOP (cont)
c. If "action” IAW AR 735-5 is listed, an adjustment method discussed in chapter 12
of AR 735-5 must be accomplished.
d. Return a signed and annotated copy of the Recoverable Items Control List (C70) to
the SSA for appropriate action. Maintain the other copy on file until the next
Recoverable Items Control List is completed.
32. AUTOMATED FOLLOW-UP PROCESS will be processed bi-weekly by the unit
ULLS operator. This process will generate AF1 follow-up requests for all open DCR
records using the parameters set in the unit parameter file. The AF1 requests will be
written to the supply status and will be Blasted to SAARS-O. Units should receive status
back on all AF1 requests within three days.
33. ARMY MATERIAL STATUS SYSTEMS (AMSS) has been developed to replace the
manual reporting requirements outlined in AR 700-138, Army Logistics’ Readiness and
Sustainability. The reporting process will be executed on or about COB on the last work
day of the end of the report period.
1.) Usage Report - Three disks and hard copies will be processed. One sent to the
Direct Support Activity. A second disk copy of the usage report will be submitted
to the Battalion Maintenance Office. After submission to the direct support
facility, the third hard copy and the disk will be filed for two months at the unit
motorpool.
2.) Material Condition Status Report- this process when executed will save
appropriate data files from which the Material Status Report transaction files will
be created. The process will also prepare the appropriate files for time
accumulation for the next reporting period and usage data. Finally, the process
will place the current period end date in the transfer date field in each record and
projects the NMC time to the end of the report period based on the items current
field.
NOTE BEFORE EXECUTING THE AMSS PROCESS YOU MUST HAVE;
A) ENTERED ALL FAULTS
B) PROCESSED WORK ORDER STATUS DISKETTES FROM SAMS
C) ENTERED ALL SUPPLY TRANSACTIONS
D) PROCESSED SUPPLY STATUS FROM THE SUPPLY SUPPORT
ACTIVITY
E) HAVE A MINUMUM OF 2 FORMATTED DISKETTES (5.25)
AVAILABLE TO COMPLETE PROCESS
F) COMPLETED A DATA TAPE BACKUP OF UNIT DATA, AMSS REPORT
DATE WILL BE SET TO THE NEXT REPORT PERIOD
Unit maintenance SOP (cont)
3.) AMSS REPORT- A disk will be processed to the Direct Support Activity. A
disk copy and three copies of the hard copy report will be submitted to the
Battalion Maintenance Office. After submission to the D.S. facility, the hard copy
and the disk will be filed for two months at the Unit Motorpool.
Unit maintenance SOP (cont), ANNEX P:
SUBJECT: LOW USAGE PROGRAM
1. PURPOSE: The purpose of this program is to reduce maintenance cost due too the
lack of use of the specific equipment.
2. SCOPE: Services for equipment that accumulates or is anticipated to accumulate less
than a specific mileage / kilometers or hours in the previous or current year may
have unit and direct support services extended IAW AR 738-750.
3. GENERAL: All applicable equipment must be serviced IAW DA Pam 738750,Paragraph 3-3, page 18, to be enrolled in the program. All tactical vehicles
and trailers must have accumulated less than 3000 miles within the past year.
Generator sets, air compressors, and material handling equipment, support
equipment and NBC equipment must have accumulated less than 75 hours within
the past year.
4. RESPONSIBILITY:
1.) Commander must give approval for identified equipment to be placed
into this program.
2.) Commander or maintenance technician must maintain a copy of the
equipment density that is in the low usage program. This listing will be approved
in writing by the unit commander or the maintenance technician.
3.) A copy of this density listing will be maintained in the TAMMS office
or the shop operations office in the file cabinet. This listing is for the purpose of
tracking the equipment’s mileage / hour accumulation and will be filed in front of
the service packets.
4.) Before the equipment is entered into the low usage program, an annual
service will be performed on it. The current mileage or hours will be annotated on
the low usage memorandum and logged in on the ULLS-G for that service. When
the equipment is due another service, the mileage or hours will be verified and
annotated on the ULLS generated form 5988-E for that service. The service will
be logged in on the ULLS-G and the memorandum will be updated. The service
sheet will be posted in the equipment’s service packet, and the updated
memorandum will be posted in front of the service packets.
5.) REFERENCES:
A) AR 750-1
B) DA Pam 738-750, Paragraph 3-3. Page 18
Unit maintenance SOP (cont), ANNEX Q:
SUBJECT: Physical Security
PURPOSE: To establish a Standing Operating Procedure for Key, Lock, and Motor Pool
Security for the _______ Company.
OBJECTIVE: To ensure adequate safeguard of property and equipment and to
standardize key, lock, and motor pool security procedures.
RESPONSIBILITIES:
A) The unit commander will appoint a key custodian and alternate for the unit
motor pool key box. He/She will be responsible for instituting a system for
safeguarding, controlling, and monitoring the key control procedures to insure
compliance with the regulations cited under the” References” of this annex.
B) The Key Custodian will be responsible for the following;
(1) Maintaining a key control register to insure continuous
administrative accountability for all motor pool keys and locks.
(2) Notifying the Physical Security Officer of any changes in
locking devices so that his/her master list can be kept current.
C) Individual soldiers are responsible for compliance with all aspects of this
annex.
D) Key control registers: Both active and permanent key control registers will
contain:
(1) The printed name and signature of the person receiving the key.
(2) The date and time of issue.
(3) The serial number of the key, any key that does not have a
serial number will be given one. A serial number and key location master listing
identifying the total number of keys.
(4) The printed name and signature of the person issuing the key.
(5) The date and time the key is returned.
(6) The signature of the person receiving the returned key
Unit maintenance SOP (cont)
E.) Key and Lock Control Book: The unit motor pool section will maintain a
key control accountability system. This system will include, in addition to the key
control registers mentioned above, a key and lock control book containing the
following documents;
(1) A copy of the orders of the Battalion Physical Security Officer
and Battalion S.O.P.
(2) A copy of the orders of the Company Physical Security Officer
and Company S.O.P.
(3) A copy of the orders of the motor pool Key and Lock custodian,
and access roster of personnel authorized into the section’s key depository.
(4) A copy of this Annex to the Motor Pool S.O.P.
(5) A master key list.
(6) A master DA Form 5513-R indicating the total number of keys
signed for by the key custodian from the key control officer.
(7) Active and permanent key registers.
F) Procedures of issuing and controlling locks and keys; All series200
locks will be signed for with equipment from the unit supply on DA Form 2062,
IAW AR 710-2-2 and AR 735-5.
(1) Issue of keys must be closely monitored by the motor pool key
custodian.
(2) The key and lock custodian will notify the unit Physical
Security Officer of all cases involving the loss, theft, or compromise of keys
within their custody.
(3) Depository will be locked at all times except when issuing or
receiving keys, or when conducting inventories or inspections.
(4) Depository will be kept in a room where it will be under
constant surveillance or in a room that can be locked after normal duty hours.
(5) Keys and locks will not be stored with classified documents.
(6) Master keying is prohibited.
Unit maintenance SOP (cont)
(7) All reserve keys and locks will be stored in the unit safe. All
inspections and inventories will be conducted by the hand receipt holder of all
reserve keys.
(8) When not in use the key control register will be kept in a locked
container to prevent tampering.
(9) At no time will the keys be unattended or unsecured.
G) Inspections and Inventories; All keys and locks will be inventoried by
serial number semi-annually by the key control custodian, and verified against the
master list. Inventories will be recorded on the back of each DA Form 5513-R
with the date and signature of the key custodian. Inventories of personally retained
keys will be inventoried quarterly with the date and signature of the key custodian.
(1) All keys and locks will be inspected at frequent intervals to
determine the locking mechanisms effectiveness, detect tampering and make
replacements.
H) Defective Locks; All locks found to be defective must be turned in to
the Physical Security Officer to get replenished from the unit supply. All records,
DA Form 2062, DA Form 5513-R and the master listing must be updated
immediately and turned into the Unit Physical Security Officer.
I) Maintenance; Periodic preventive maintenance of locks will be
performed to insure adequate lubrication, use of rust inhibitor on all surfaces, and
cleaning of dirt and moisture from key entryways.
J) Procedures for Duplication of Keys; At no time will keys be duplicated
without written authorization from the commander or a designated representative.
Work orders for locks must be submitted through the facilities engineers and
approval from the commander or a designated representative.
K) REFERENCES:
A) AR 190-13 THE ARMY SECURITY PROGRAM
B) USAREUR REG 190-13
C) AR 190-51 APENDIX; D
D) FM 19-30 PHYSICAL SECURITY
Unit maintenance SOP (cont), ANNEX R:
SUBJECT; Skill Level-10 Training
PURPOSE; To establish procedures and standards for Skill Level 10 Maintenance
Training Program.
OBJECTIVE; To insure that cross-training within the section for Skill Level 10 soldiers
is controlled and applied IAW standards and procedures.
RESPONSIBILITES;
A.) Commanders will institute a system to insure that 10 level soldiers are
cross-trained within maintenance areas of the sections. Soldiers will be trained on
those maintenance tasks inherent to the units mission. Commanders will assign, in
writing an experience (SL 20 or higher ) who will train the apprentice in
appropriate
tasks.
B.) Commanders will insure the following procedures are met for this
program.
(1) Post the evaluation forms / chart / or poster within the
maintenance area.
(2) Determine the SL 10 maintenance tasks are required by MOS
(3) List the required SL 10 maintenance tasks that are not taught in
AIT.
(4) Assign and make a record of qualified instructors SL 20 or
higher.
(5) Conduct performance oriented training for SL 10 maintenance
personnel.
(6) Ensure the designated instructor sign the DA Form 5164-R
(Hands On Evaluation)
(7) Maintain all DA Form 5164-R for a period of one year.
(8) Add the training information to the Company Information
System (CIS).
Unit maintenance SOP (cont), ANNEX S:
SUBJECT; BRAKE TESTING
PURPOSE; Provides brake testing procedures for tactical wheeled vehicle equipment
IAW USAREUR Suppl to AR 750-1.
OBJECTIVE; To monitor the safety our soldiers while operating various types of
equipment.
RESPONSIBILITIES;
1.) Commander will appoint a brake test evaluator in writing and ensure that
tactical vehicle and specific trailer brakes are brake machine tested once a year or
after brake systems are repaired or adjusted. Commander or Maintenance
Technician may clear vehicles that have passed the five-stop brake test for limited
operation, ie; mission, readiness test. Commander or Maintenance Technician
may circle X this deficiency IAW DA PAM 738-750.
2.) Maintenance Technician will ensure that brake machine operators are NCO’s,
and they are trained and certified to operate the brake machine and record results.
NCO’s will ensure that brake test results apply IAW USAREUR REG 750-1 and
the brake test machine users manual. When brake machines are not ready
available, he / she will coordinate with the DSU or DOL for external support.
3.) Motor Sergeant will annotate the results accordingly, if the equipment passes
or fails the brake test. Also vehicles that have not passed the machine brake test
but have a five-stop brake test will be annotated as READY / AVAILABLE on
DA Form 2406.and recorded as well. Vehicles that fail the five-stop brake test
will be reported as Non-Mission Capable on DA Form 2406. Vehicles that have
not been machine tested, retested or have not passed the machine test within 20
days after the test due date, will be annotated as NOT READY AVAILABLE .
4.) Brake Test Evaluator will maintain an equipment density listing identifying
the equipment that has been brake tested and its results. Also a copy of the brake
test worksheets (DA Form 2404) will be maintained in the equipment record
folder and the equipment service file. The brake test evaluator will conduct
monthly inspections on the brake test machine and record the results on DA Form
2404. This form will be maintained in the brake test book. The five-stop brake
test will be performed by the brake test evaluator IAW,USAREUR Suppl 1 to
AR750-1, and the results on (DA Form 2404) will be maintained in brake test
book, service file, and in the equipment record folder.
Unit maintenance SOP (cont)
5.) TAMMS clerk will update service data file when the vehicle has passed the
brake test in the ULLS-G computer.
6.) The code “BT” will be used in the special service data portion of the DA
Form 5988-E in the ULLS-G computer.
Unit maintenance SOP (cont), ANNEX T:
SUBJECT; COMMERCIAL FORKLIFTS (STILLS)
PURPOSE; Outlines equipment workflow procedures and equipment standards IAW
AR 385-55, DA Pam 738-750, USAREUR REG 750-1.
OBJECTIVE; To control and maintain maintenance standards to ensure equipment
safety and readiness for unit mission accomplishment.
RESPONSIBILITIES;
1.) Commander will ensure that equipment is maintained to standards and safety
measures comply IAW AR 385-55.
2.) Maintenance Technician will provide the battalion maintenance officer a
readiness report on a monthly basis of the equipment mission capable status.
He or she will coordinate with the local national (____ BSB, RSAM TMP) to
submit equipment for maintenance support on DA Form 5504 in any
maintenance to be
performed other than quick fix maintenance,
operator maintenance.
3.) Motor Sergeant will ensure equipment is submitted to the supporting agency
and maintain a daily unit generated DA Form 2406 and track the downtime of
possible and available days as per report period. He / she will prepare a
monthly unit generated DA Form 2406 that will outline the equipment’s Fully
Mission Capable percentage.
4.) An assigned quality assurance NCO will inspect the operators PMCS when
deadline or shortcoming deficiencies are noted and determine that equipment
needs to be submitted to the supporting agency. Load testing of this equipment
will be completed by the supporting agency and annotated on DA Form 5504
and filed in the equipment service file. Code “LT” will be used to identify the
next load test due date on the special service data file.
5.) TAMMS clerk will update service data file when the equipment has received
the load test. If the MHE equipment fails the load test, the equipment will be
maintained at the supporting agency, they will do all repairs and stencil the
next load test due date on the equipment.
Unit maintenance SOP (cont), ANNEX U:
SUBJECT; LOADTESTING OF MATERIAL HANDLING EQUIPMENT
PURPOSE; To ensure that all MHE equipment is loadtested IAW TB 43-0142 and that
the results are properly recorded.
OBJECTIVE; To accurately record and monitor the MHE’s test results to prelude any
injuries to soldiers and damage to the equipment.
RESPONSIBILITIES;
1.) Commander will ensure that all MHE is loadtested IAW the applicable
publication.
2.) Maintenance Technician will coordinate the accounts for the Mannheim
(LRT110), and forklifts (M6K VRFL), (4K/6K Hysters). He / She will ensure if
equipment is beyond due date that they are deadlined IAW ESCM to conduct
loadtesting of the units 40 ton cranes(RT 875), 71/2 ton cranes USAREUR REG
750-1 and AR 750-1.
3.) Motor Sergeant will ensure that the results of tested equipment are annotated
on DA Form 5504 and filed within the service packets and updated in the special service
data with the code “LT” in the ULLS-G computer . He / she will ensure that the
platoon sergeants are aware of the equipment’s status by providing them a copy of
the daily unit generated 2406.
4.) ESCM will ensure that equipment being loadtested are annotated on DA
Form5504 and that the next due date is restenciled on the equipment. They will
ensure that this is done in a uniform manner for appearance of the equipment
5.) TAMMS clerk will ensure that all MHE equipment loadtesting results are
filed in the equipment’s service packets and that the special service data with the
code “LT” is updated in the ULLS-G computer.
Unit Maintenance SOP (cont) ANNEX V
SUBJECT: CONTROLLED EXCHANGE
1. PURPOSE:
a. To provide guidance for the use of controlled exchange.
b. To maintain readiness at or above DA standards.
c. To prevent misuse.
2. GENERAL:
Controlled exchange is the removal of serviceable components from unserviceable
economically reparable end items for immediate reuse in restoring a like item or weapon
system to and FMC condition. The unserviceable component must be used to replace the
serviceable component or retained with the end item that provided the serviceable
component.
3. PROCEDURES:
A. Controlled exchange is authorized only when;
1. The required component is not available at SSA before the RDD.
2. A valid requisition is submitted to replace the unserviceable item.
3. The maintenance action to remove the item falls within the MAC authorization
and unit capability.
4. The end item the component was removed from was classified NMCS.
5. The end item will not be degraded to an uneconomically repairable condition.
6. The end item the component was removed from is protected from further
degradation.
7. The unserviceable component must be tagged and installed or retained with the
end item. Additionally the removal of the component must be annotated on DA Form
2407 or DA Form 5998-E.
B. When the controlled exchange satisfies a requirement already in the Army supply
system, that requisition will be either canceled or used to restore the unserviceable end
item to FMC.
Unit Maintenance SOP (cont)
C. Controlled exchange by using units is authorized only when;
a. All of the unserviceable reparable materiel involved is owned or under control
of the organization performing the controlled exchange.
b. It is the only means reasonably available to eliminate an adverse effect on the
operational readiness of the unit, organization, or activity performing the controlled
exchange.
c. Approved by the commander of the organization performing the controlled
exchange.
D. During mobilization or combat, MACOM commanders may modify the controlled
exchange conditions as deemed necessary.
E. Controlled exchange is not authorized when the materiel involved in an accident has
not been formally released by the investigating officer.
4. RFERENCES:
AR 750-1, paragraph 4-7
Unit Maintenance SOP (cont) ANNEX X
SUBJECT: Cannibalization of Materiel
1. PURPOSE:
To explain the procedures for cannibalization of equipment.
2. GENERAL:
Cannibalization is the authorized removal of components from materiel designated for
disposal.
3. PROCEDURES:
a. Cannibalization is not authorized except at MACOM approved cannibalization
points on equipment approved by NICP as directed by AR 710-2 and DA Pam 710-2-2.
b. During combat, commanders may authorize the cannibalization of disabled
equipment only to facilitate repair of other equipment for return to combat. No parts will
be cannibalized for stockage at the battalion level.
Unit Maintenance SOP (cont) Appendix A
MURDER LINE CHECKLIST
Station 1:
Logbook contains:
Brake test form Y___ N___ Corrected by_____ Date_________
SF 91 Y___ N___ Corrected by_____ Date_________
DD 518 (2ea) Y___ N___ Corrected by_____ Date_________
DA FORM 5988-E (uncorrected fault record) Y___ N___
Corrected by_____ Date_________
Station 2:
Verify –10 inspection: Y___ N___ Corrected by_____ Date_________
5988-E attached: Y___ N___ Corrected by_____ Date_________
Station 3:
Safety inspection:
Warning triangle: Y___ N___ Corrected by_____ Date_________
First Aid kit w/2pr rubber gloves: Y___ N___
Corrected by_____ Date_________
Fire extinguisher: Y___ N___ Corrected by_____ Date_________
Horn, lights, wipers, washer, backup alarm: Y___ N___
Corrected by_____ Date_________
Parking brake: Y___ N___ Corrected by_____ Date_________
Station 4:
-20 inspection: See 5988-E
All fluids: Y___ N___ Corrected by_____ Date_________
Half shafts: Y___ N___ Corrected by_____ Date_________
Jack shafts: Y___ N___ Corrected by_____ Date_________
U-joints: Y___ N___ Corrected by_____ Date_________
Station 5:
Lubrication IAW LO: Y___ N___ Corrected by_____ Date_________
Station 6:
QA/QC: Equipment Ready for Deployment: Y____ N____ Inspector______
Additional comments:
Unit Maintenance SOP (cont) Appendix B
RISK ASSESSMENT MATRIX
Level of Risk: Low
1
2
3
4
High
5
PLANNING
In-Depth
Preparation
Adequate
Minimal
3
2
1
4
3
2
5
4
3
Guidance
Vague
Implied
Specific
SUPERVISION
Support Nontactical
Mission
Day Tactical
3
2
1
4
3
2
Command & Control
OPCON
Attached
Organic
Night Tactical
5
4
3
PERSONNEL ENDURANCE
Quality of Rest
Tactical
Training
Home/unit
Optimal
Length of rest
Adequate
Minimal
3
2
1
4
3
2
5
4
3
PERSONNEL SELECTION
Highly Qualified
Personnel Experience
MOS qualified
Minimal
3
2
1
4
3
2
5
4
3
Task
Complex
Routine
Simple
WEATHER
Clear/Dry
Temperature F/ (C)
0 – 31 (-17 – 0)
32 – 59 (0 – 15)
60 + (16 +)
Visibility/Moisture
Low ceiling/Drizzle
3
2
1
Snow/Ice
Fog/Rain
4
3
2
5
4
3
COMPLEXITY
Improved
Operational Area
Tactical
Unknown
3
2
1
4
3
2
5
4
3
Operational Length
48 hours
24 hours
8 hours
EQUIPMENT
C1
Equipment Age
Old
Average
New
Old
Average
New
3
2
1
Maintenance status
C2
C3
4
3
2
5
4
3
C4
5
5
5
Within 75% of time/life as defined by TB 43 series
Within 26 – 74% of time/life as defined by TB 43 series
Within 25 percent of time/life as defined by TB 43 series
TOTAL______
RISK REFERENCE GAUGE
LOW
CAUTION
HIGH
0-------------------------------12--------------------------------------24---------------------------30
Operations with a value of 0 – 12 would be judged as low risk. A value of 13 – 24 is seen as a caution area;
complete unit command involvement is warranted. A “caution” rating should be given special
consideration if only one or two elements have significantly raised the overall risk level. For example, a
long flight through changing time zones immediately before a 48 hour tactical mission would be cause for a
serious concern even though the operation’s overall risk assessment falls well within the “caution” range.
High risk operations assigned a value of 24 – 30 require coordination, with the next higher level command.
Standard Operating Procedures
Equipment Maintenance