The Rotary Foundation
One Rotary Center
1560 Sherman Ave.
Evanston, IL 60201, USA
Fax: 847-328-8554,
Email : grants@rotary.org
Matching Grants
Report to the Rotary Foundation
INSTRUCTIONS
The Primary Partner Rotary Clubs/Districts must submit Progress Reports every six months during
Project implementation. The Final Report is due two months after completing the project.
PROJECT INFORMATION
Matching Grant Number: 16318
Project Location: Dhulikhel, Nepal
 Progress Report
 Final Report
Reporting Period- From March, 2002 to July, 2003
Host Partner Rotary club: Rotary Club of Dhulikhel
District: 3290
International Partner Rotary Club: R.I District 2830
District : 2830, Japan
Note: This project is supported by RI District 2830 but not by any particular Rotary Club.
COMMUNITY IMPACT
1.
DESCRIBE THE PROJECT AND LIST ITS ACCOMPLISHMENTS IN DETAIL.
WHAT ARE THE LESSONS LEARNED BY THE PARTNERING ROTARY
CLUBS/ DISTRICTS ?
1.1
BRIEF BACKGROUND
Dhulikhel is a historic and old Newari Township, which has been, since time immemorial, an
important settlement along the Nepal-Tibet trade route. Dhulikhel is the smallest municipality of
Nepal in terms of population. It is situated 30 KM east of Kathmandu, the captial city of Nepal at an
elevation of 1,550 meter above the mean sea level. The present population of Dhulikhel is about
11,000 living in 1,616 households on an area of approximately 1,087 hactre. The major feature of
Dhulikhel is its rich medieval cultural heritage, greenery around the core city, less polluted
environment and village atmosphere, while enjoying urban amenities.
Rotary Club of Dhulikhel has chosen "Greenary Program" as one of the other several main
programs/activities. Because, the unique and picturesque township of Dhulikhel has so far survived
its natural beauty and greenary against the impacts of growth of population and the unplanned and
unmanaged urban development. In this context, preservation and promotion of greenery has
become very essential.
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Further, though there are greenary and forest around Dhulikhel, one had to make effort to find a
tree or flower plants in the core area of Dhulikhel before the intervention of Rotary Club in grenary
program. The people of Dhulikhel used to think that if they plant any tree, that will be the property
of the Department of Forest of the Government and even the Government could acquire their land
because of the trees, which is not true. So, it was very necessary to change the mind of the people of
Dhulikhel.
With the growth of population in Dhulikhel, encraochment in the existing forest has started, which
can only be stopped with the promotion of greenary and motivation of the people.
Also, Dhulikhel can be developed as one of the main destination for the tourists, for which the city
should be clean and green. This will provide opportunity of getting employment to the local people
and ultimately increase the economic status and quality of life of the people of Dhulikhel. Although,
in a small scale, it will assist in the endeavor of the government towards poverty alleviation.
Thus, learning lessons from the suffering of today's Kathmandu, the capital city and other cities of
Nepal, which have lost their aura of antural beauty and greenery due to the lack of timely
interention and implementation of a planned and reversible mitigative environmental protective
measure and also considering the current trend of urbanisation in Dhulikhel, it has been felt
necessary by Rotary Club of Dhulikhel to start a well conceived and meticulosly planned master
plan to not only conserve the greenery of the surrounding areas that exists today, but to further
enrich it, enchance it and in parallel with the development activities to transform Dhulikhel into a
garden city full of flowers and gardens. This will deliver beautification of the place and, in addition,
it will reduce pollution and provide healthy environment.
Hence, the main objectives of the greenery programme are to
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transform Dhulikhel into a natural paradise full of flower, forest and greenery;
maintain the natural beauty of Dhulikhel by protecting and conserving natural forests and
planting seedlings
create awareness among the residents of Dhulikhel about natural resource conservation and
to motivate them to promote greenery
promote eco-tourism in Dhulikhel by developing the whole place into a natural garden;
motivate public, government offices, NGO/INGOs and other institutions to develop garden
and greenery in their premises; and
provide an easy and nearby access to all components of gardening in a fair prices
This program now has become very successful in real sense
As an attempt to fulfill the aspirations of the Dhulikhel Rotary Club and to achieve the objectives,
many programmes have been launched.
1.2
THE PROPOSED PROJECT
There are several public land and existing ponds in Dhulikhel, which are totally out of care of the
Municipality, because of the lack or resources. As the Municipality is comparatively new and very
small, its availability resources are some time even not sufficient to run its day to day affairs. In this
context, the communities of Dhulikhel, specially the old people have approached Rotary Club to
develop park in Haku Pukhu (Pond), Iti Pukhu and in other abandoned barrian public land, which
was also realized by the Club and has initiated to arrange fund.
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As stated above, the proposed Project will:
Create Awareness about preserving natural environment of the Dhulikhel and surrounding
area specially the Thuloban (big forest) adjacent to Dhulikhel and promote further greenary
and gardening and beautify the city
Promote tourism
Provide employment opportunities to local disadvantaged people
Improve Quality of Life of the people by increasing economic status
Improve general health of the public etc.
Also, there are no any parks or resting places in Dhulikhel, specially for the old people. So, the
development of the proposed parks will help, to solve, though not completely, this problem in one
hand including preservation of existing ponds. On the other hand, it will help for environmental
improvement and prevent the encroachment in these areas with the construction of other physical
facilities like building.
1.3
PROJECT ACCOMPLISHMENT IN DETAL
With this Matching Grant Number 16318, altogether 6 numbers of parks/gardens as listed below
have been constructed
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Hakam Pukhu (Pond) Park (0.1 hactre)
Iti Pukhu Park (0.25 hactre)
Arniko Park (0.1 hactre)
Park Infront of Arniko Hotel (0.1 hactre)
Park around Dhulikhel Buspark and Public Toilet Areas (0.1 hacture)
Park near Tundikhel (0.1 hacture)
Hakam Pukhu and Iti Pukhu Parks were constructed as per the original proposal. Most of the
Matching Grant Fund was spent in these parks. The original proposed park at Ward No. 7 of
Dhulikhel Municipality was cancelled because of the people not showing their interest in
participating in the program as well as they later became reluctant to provide the land. So, other
four small parks were constructed with the support from Dhulikhel Municipality, Arniko Highway
Project, National Youth Service Fund, Sikhalpur Social Service Society, District Forest Office, and
other clubs/societies and individuals. The accomplishments are as follows:
(a) Walls, railings, walkways etc. with the support of Arniko Highway Project (Government
Project)
(b) Statue, platforms, pillars etc. with the support from National Youth Service Fund
(c) Cleaning of ponds and its surrounding areas and renovation of stone spout etc. by Shikhalapur
Social Service Society
(d) Contribution of some plants by District Forest Office
(e) Some Labour contribution for plantation by Dhulikhel Municipality
(f) Design Development of parks with fencing, purchase, transportation and plantation of varieties
of ornamental plants including construction of walkways by Rotary Club using Matching Grant
Fund as well as from contribution by the Club and individual Rotarians.
Altogether, approximately 0.75 hactre of waste land and ponds scattered over in six locations of
Dhulikhel Municipality within a distance of about one (1) km was developed into a beautiful
modern park with perenial flowers and plants. It is noteworthy that either the hotels/resorts or the
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societies/clubs of Dhulikhel including Dhulikhel Municipality have taken the responsibilities of
maintaining these parks with overall monitoring by the Rotary Club of Dhulikhel.
(The Photographs of some of the Parks constructed under this Matching Grant Project are
attached)
1.4
LESSONS LEARNED BY ROTARY CLUBS/DISTRICTS
Very remarkable lessions have been learned by this Matching Grant Project and they are all in
positive directions. First of all, this Project has become first of its kind to be implemented in Nepal
and one of very very few in the District 3290 as a whole. The Project accomplishment has been
appreciated by many District officials and by all the Rotary Clubs of Nepal. In fact, the District
Governer Amitabh Mukharjee, almost all the Assistant District Governers, other district officials
from Kolkata and Nepal including many Rotarians from all over Nepal participated in the
plantation programs in several occasions. Among others, following are the main lessions learned:
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Communities interest and awareness can be achieved by changing their habit for developing
gardens/parks by their own efforts, preservation of heritage nature and beautification of the
area of their livings can be developed through such programs
Many Rotary Clubs have thought o replicate this programs in their areas
Conseousness not only to the residents, but also to the societies/club, business people,
hotel/resorts, government agencies etc. can be brought in participatory approach
Even the government agencies have started to develope gardens in their premises
Permanent employment and income generation to needful people can be achieved through
such projects etc.
2.
HOW MANY INDIVIDUALS BENEFITTED FROM THE PROJECT 500 (Most of
them being senior citizens, housewives and unemployed youths)
3.
HOW HAS THE PROJECT PROVIDED COMMUNITY MEMBERS WITH
SPCIFIC SKILLS OR KNOWLEDGE THAT WILL ALLOW THEM TO HELP
THEMSELVES ?
As stated above, the Project has not only provided specific skills or knowledge in garden and park
development, it has attracted Dhulikhel communities and increased their interest substantially in
keeping flowers in their house including keeping their houses clean and garden development as well
as in social/community services.
4.
IF A COOPERATING ORGANIZATION WAS INVOLVED, WHAT WAS ITS
ROLE ?
The roles of the cooperating agencies as mentioned above were to support financially in terms of
cash and labours. Followings are their contributions:
Dhulikhel Municipality provided labors worth of Nepalese Rupees (NRs) - 4,500
Arniko Highway Project made expenditures of Approx. NRs 609,183 for constructing walls
and railings including some walkways inside the garden
National Youth Service Fund contributed NRs 30,000 for the construction of platform and
pillars for Arniko statue
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Shikhalpur Social Service Societies contributed NRs 41,000 for cleaning and renovation of
old stone spout
District Forest Office provided Plants worth of NRs 10,000
Rtn. Keshav Kunwar (PP)) provided plants and all transportation including some labour
cost worth of about NRs 100,000
RC Dhulikhel contributed about NRs 79,000 from the income of advertisements published in
the Souvenir - 2002
Total cost contributed by cooperative organizations: 873,683.00
ROTARIAN INVOLVEMENT
5.
HOW MANY ROTARIANS FROM THE HOST PARTNER CLUB PARTICIPATED IN
THE PROJECT ? 7
6.
HOW MANY ROTARIANS FROM THE INTERNATIONAL PARTNER CLUB
PARTICIPATED IN THE PROJECT ? 3
7.
HOW DID ROTARIANS FROM THE HOST PARTNER CLUB PARTICIPATE IN THE
PROJECT? PLEASE PROVIDE AT LEAST TWO SPECIFIC EXAMPLES.
(a) by getting involved physically in real works and in raising awareness (plantation etc.)
(b) by contributing cash and by making available the plants and their transportation
8.
HOW DID ROTARIANS FROM THE INTERNATIONAL PARTNER CLUB
PARTICIPATE IN THE PROJECT ? PLEASE PROVIDE AT LEAST TWO SPECIFIC
EXAMPLES.
(a) by providing moral support all the time
(b) by providing additional money to develop gardens in other school premises
(c) follow-up of the progress of the project including by making site visit
FINANCIAL STATEMENT
PROGRESS REPORTS
PROVIDE AN ITEMIZED STATEMENT DETAILING HOW ALL GRANT FUNDS HAVE
BEEN EXPENDED TO DATE
FINAL REPORT FOR ALL MINOR MATCHING GRANT AWARDS
(BY SIGNING THIS REPORT I CONFIRM THAT ALL GRNT FUNDS WERE PENT ON
ELIGIBLE EXPENES, AS DETAILED ON)
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Items Purchased / Project Expenses
Cost in Nepalese Rupees
(NRs))
550,000.00
609,186.00
195,000.00
358,769.00
50,390.00
68,024.00
23,838.00
10,000.00
25,000.00
1,890,207.00
(a) Construction of Fencing and Ground Development Works
(b) Construction of Walls and Railings including Walkways
(c) Construction of Big Flower Pots and Park Development
(d) Purchage of Plants
(e) Transportation Cost
(f) Labour Cost
(g) Garden Light
(h) Garden Gates
(i) Supervisor Cost
Total Funds expended in local currency
Exchange rate utilized (US$ 1 = NRs 76.80)
Total funds expended in US$
24,612.00
Cost expensed from partner organizations
873,683.00
Cost received from The Rotary Foundation
1,016,524.00
Total cost
1,890,207.00
FINAL REPORT FOR ALL MAJOR MATCHING GRANT AWARDS:
(PROVIDE AN ITEMZIED STATEMENT DETAILING HOW ALL GRANT FUNDS WERE
EXPENDED) - Not applicable
Items Purchased / Project Expenses
Cost ( in local currency)
Total Funds expended in local currency
Exchange rate utilized (US$ 1 = )
Total funds expended in US$
IF THERE IS A VARIANCE OF MORE THAN 5%, PROVIDE A BRIEF EXPLANATION.
(Please see Section 1.3 above)
IF THERE ARE REMAINING FUNDS LESS THAN US$200, PLEASE SPEND IT ON
ELIGIBLE ITEMS THAT WILL ENHANCE THE PROJECT'S EFFECTIVENESS. IF THERE
ARE REMAINING FUNDS GREATER THAN US$ 200, THESE FUNDS MUST BE
RETURNED TO THE ROTARY FOUNDATION. QUESTIONS REGARDING THE RETURN
OF FUNDS SHOULD BE DIRECTED TO THE MATCHING GRANTS STAFF. (Not applicable)
FINAL REPORT FOR MAJOR MATCHING GRANT AWARDS OF US$25,0001-US$ 150,000
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(Please attach an Independent Financial Review) - Not applicable
FINAL REPORT FOR MAJOR MATCHING GRANT AWARDS OF US$ 50,0001 - US$ 150.00
(A MONITOR REPORT WILL BE REQUIRED BEFORE THE GRANT IS CLOSED)
- Not applicable
By signing this report, I confirm to the best of my knowledge that Matching Grand Funds of US$
13,236.00 (club/district contribution(s), The Rotary Foundation match, and any interest earned),
were spent according to Trustee-approved guidelines and that all of the information contained
herein is true and accurate. Additionally, original receipts for all expenses incurred will be kept on
file for at least three years in case they are needed for auditing purposes.
Certifying Signature
July 29, 2003
Date
Rtn. Subash Kaji Shrestha, President, Rotary Club of Dhulikhel
Please print name, Rotary title and club
As part of our efforts to improve our grant program, we'd appreciate your feedback on the
following questions:
A.
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PROJECT SUSTAINABILITY - SELECT ALL THAT APPLY
The project will continue to function without Foundation Funds
Equipment purchased with grant fund is being maintained with local materials and expertise.
(Not applicable)
If training was a component of the project, trainnes are using their knowledge and skills.
This Project has provided community members with skills, knowledge, or institutions that will
allow them to help themselves.
The community has initiated additional projects related to the same or similar problems
The project has not been sustainable (has become sustainable)
B.
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ROTARY IMPACT - SELECT ALL THAT APPLY
Our club or district's international Rotary connections are stronger as a result of this Project.
Club membership has increased as a result of this Project.
Visibility of Rotary in our community has increased.
Our club's awareness of the needs in our community has increased
Volunteer activity in our club or district has expanded.
Our club or district is more active in pursuing foundation grants and Rotary programs
Awareness of the needs in our community has increased among Rotarians in other countries
Participation in this Matching Grant has not changed our club or district in any significant
way. (has changed lot)
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C.
SUGGESTIONS
GIVEN YOUR EXPERIENCE, DO YOU HAVE SUGGESTIONS TO IMPROVE THE
MATCHING GRANTS PROGRAM ?
This Marching Grant Project has become highly successful. It has attracted lots of Community
people, local clubs/societies etc. and they have substantially participated in the Project. The
Project has changed their thinking outlook and raised their interest in community service. It is
suggested that new types of Projects be included in the Matching Grants Program instead of using
matching grant funds in types of activities or Projects, which already exists or being done by other
agencies in a particular area. The Greenary Project (Matching Grant Number 16318) and the
Public Toilet Projects (Matching Grand Number 19793) were new Projects in Dhulikhel and it has
really served the communities and has left a big positive impact in Dhulikhel.
If your project clearly demonstrates Rotarian involvement and is worthy of publication, please
complete an RI Newstip Form, available on the RI website at www.rotary.org.
(We could not find the RI Newstip Form in the website. Could you please send this Form,
because this Project is worthy of Publication)
DOES YOUR REPORT INCLUDE THE FOLLOWING ?
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Time period of reporting
Community impact
Confirmation that individuals have moved into shelters for LCS grants
Rotarian involvement
Itemized report of expenses for all progress
Certifying signature
Independent Financial Review for grant awards of US$ 25,001 or more
Copies of receipts or paid invoices for CLE projects
Return of surplus funds over US$ 200
Project sustainability
Rotary impact
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