Relay For Life of Clinton Township
Team Captain #1
Thursday, February 28, 2013
www.relayforlife.org/clintontownshipmi
Highlights from our Meeting!
Welcome…Back! – Nancy (5 min) – Nancy
welcomed our attendees and introduced the
committee members
Mission Moment – Mandy
Topic: Information Delivery (1.800 #, cancer.org)
o This year is the Society’s 100th birthday and
theme “Silence Won’t Finish the Fight”
o Don’t be silent! Make noise. Share our
information. Share our status updates. Call
the 1.800.227.2345 with someone who needs
more information. Share healthy choices from
cancer.org. TALK ABOUT RELAY!
Team Captain Speaker – Robin shared tips on how
to get started as a Team Captain
o Aim for 12-15 people on your team. Aimee
from HFMH shared that she makes little cards with the event website address and team
name to encourage others to register/join the team online!
o Get a co-captain – Due this by Mar 8 to Receive 5 Relay bucks!
o Use the goal planning sheet in your team Captain Kit
o Team Captain Kit – Don’t forget about the about the Team Member Guides (in the
package with the donation envelopes) and Fundraising ideas in your Team Captain
Guide (sewn in the kit)
o Use the committee and other team captains to help you!
o What should I be doing right now? – Recruit a team captain, get your team members
registered online, and start thinking about fundraising ideas.
Relay For Life of Clinton Township
Team Captain #1
Thursday, February 28, 2013
www.relayforlife.org/clintontownshipmi
The Lifesaver Award – Becky shared this Brand New Recognition Piece our event is doing this
season!
o Great way to recognize your team
o These are also great steps to help you be a successful team!
Survivor & Caregiver Ceremony – Connie shared more information about the Survivor &
Caregiver Ceremony and how we teams to help us invite Survivors from the community to
attend.
o You can get started working towards the Lifesaver Award now
o 12:00 Ceremony for Survivors and Caregivers / 11:30 Registration
o Survivors treated to luncheon after with Caregiver provided by Red Robin (YUM!)
o Receive special purple shirt, pin and goodie bag – teams can put in a gift or slip of
paper for each survivor (160 bags). Items should be brought to Bank Night if your
team would like to contribute (optional)
o There is an invite list in TC Kit. Please complete and return by April 17 so Survivors
can be mailed a special invitation
o Please invite survivors 2 survivors to join your team, even if they don’t
fundraise…go the extra step from just inviting and ask them to be part of your
team
Updates to Money Collection and Sponsorship
Turning In Money – Maureen reminded team captains that any money you have collected
should be mailed to the office or handed in at a meeting. Some other tips and changes were o Team Members need to be registered online when money is handed in or it will
be credited to the team only
o Checks are better than cash, Cash is better than coin
o Don’t forget the Check/Cash information feature is no longer available. Once your
donations are handed in they will be posted to the event website within 1 week.
Relay For Life of Clinton Township
Team Captain #1
Thursday, February 28, 2013
www.relayforlife.org/clintontownshipmi
o Please utilize your team page/participant page to recognize your donors. Don’t
forget about Facebook too!
o Relay bucks for turning in money at each meeting
Sponsorship – Laura shared some great updates to our new packages
o DON’T FORGET – If you or a teammate recruit a sponsors, it now counts towards
team/team member fundraising. Your name must be on Sponsorship Form to get
credit
o New sponsorship package for the Division – Some changes to point out that
sponsors will be on the tshirt starting at the $500 and up level and we’ll be adding
some additional day of recognition such as sign toppers, track signs and a banner
o Sponsorship deadline is April 10
o The Form and Sponsorship brochure is available on the website and in your Team
Captain Kit
o Laura will be touch will all sponsors to make sure they are thanked for their
support and receiving all of the benefits of their sponsorship
Relay Bucks – Becky shared information/reminded our Team Captains about Relay Bucks.
o Win cool prizes! In your team captain there is a flyer
o You will earn them now for being at meetings and doing other things to support
your team and the event
o Some we’ll hand out, some will be added to your account and will be handed out
at the Wrap Up Party
o Sample prizes that can bid on at the Wrap Up Party were also highlighted (Check
out the facebook page for the picture where Becky is modeling a few
o First Online Challenge - Win 5 bucks!!! By having a team member registered as
a co-captain on your website by Friday, March 8
Online – Emily introduced herself as our online Chair and highlighted some different aspects of
the website and our facebook page.
Relay For Life of Clinton Township
Team Captain #1
Thursday, February 28, 2013
www.relayforlife.org/clintontownshipmi
o Facebook page…Like it. https://www.facebook.com/pages/Relay-For-Life-of-ClintonTownship/178519359116
o Online troubleshooting. Contact Emily at luv2sing163@yahoo.com. Include your team
name
o Promote your fundraiser by sending information to Emily. It will go on the Fundraising
page on our website and we’ll schedule at least one post on our Facebook page. (
o Trouble Finding the Team Captain Corner? Click on My Dashboard and scroll all of the
way down to the bottom.
Stay for more! What to expect at the next 3 meetings
o #2 – 3/14 – Fundraising Workshop for all team participants
o #3 – 4/11 – Luminaria Ceremony, Sponsorship, Logistics(Day of), ACS
CAN, Tshirts for $100, Event promotions and survivorship,
Entertainment,
o #4 – 5/2 – info about Bank Night, Tshirt distribution, Fight Back,
Closing and Opening Ceremonies, Incentive Club
Action Items:
 Recruit a co-captain
 Start recruiting teammates and get them registered online
 Invite at least 2 survivors to join your team
 Start planning your fundraising with your team
 Share tonight’s info with your team
 Like our Facebook page
 Have Fun!