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*5020 - STUDENT SERVICES
Page 1
Section
BP 5000
Title
Student
Services
The San Jose/Evergreen Community
College District shall provide and
support a program of student services
that will assist students to make
optimal use of the educational
opportunities afforded them.
Policy
Proposed District Policy
The San Jose/Evergreen Community
College District shall provide and support
a program of student services that will
assist students to make optimal use of the
educational opportunities afforded them.
The District shall provide educational,
career, social and personal counseling
services designed to assist students in
evaluating abilities, interests and aptitudes,
and in realizing their potential.
The District shall provide educational,
career, social and personal counseling
services designed to assist students in
evaluating abilities, interests and
aptitudes, and in realizing their
potential.
** Counseling shall be required for all
first-time students enrolled for more
than six units, students enrolled
previously and students on academic or
progress probation. The District shall
appoint a sufficient number of
qualified personnel to staff and
administer a comprehensive program
of student services.
* Revised:
9/19/78 San
Jose/Evergreen Community College
District
** Added: 8/1/05
-15BP 5010
BP 5010 Admissions and
Concurrent Enrollment
*5000 - ADMISSIONS POLICY
The San Jose/Evergreen Community
College District shall maintain open
BP 5010.1
Admission
s and
Concurrent
Enrollment
Regular
Admission
Reference:
Education Code Section 76000, 76001,
76002; Labor Code Section 3077
The District shall admit students who meet
one of the following requirements and who
are capable of profiting from the instruction
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Reference:
Education Code Section 76000,
76001, 76002; Labor Code
Section 3077
The District shall admit students
who meet one of the following
requirements and who are
capable of profiting from the
instruction offered:
Any person over the age of 18
and possessing a high school
diploma or its equivalent.
Other persons who are over
the age of 18 years and who, in
the judgment of the [ CEO ] or
his or her designee are capable
of profiting from the
instruction offered. Such
persons shall be admitted as
provisional students, and
thereafter shall be required to
comply with the District's
rules and regulations
regarding scholastic
achievement and other
standards to be met by
provisional or probationary
students as a condition to
being readmitted in any
succeeding semester.
Persons who are apprentices
as defined in Section 3077 of
the Labor Code
Note: Admission of high school
and younger students is not
enrollment for students who are legal
residents of California. Any student
may attend any college within the
District by meeting the following
admissions requirements:
Page 2
Section
Title
Proposed District Policy
offered:
 Any person over the age of 18 and
possessing a high school diploma
or its equivalent.

Other persons who are over the
age of 18 years without a high
school diploma or equivalent and
based upon multiple measures are
deemed capable of profiting from
the instruction offered.

A minor student who is a high
school graduate or has passed the
California Proficiency
Examination, or the G.E.D. or its
equivalent.

Such persons shall be admitted as
provisional students, and
thereafter shall be required to
comply with the District's rules
and regulations regarding
scholastic achievement and other
standards to be met by provisional
or probationary students as a
condition to being readmitted in
any succeeding semester.

Persons who are apprentices as
defined in Section 3077 of the
Labor Code
**5000.1Admissions Requirements
***1. Academic:
The student shall be a high school
graduate or have passed the California
Proficiency Examination, or the G.E.D.,
or be 18 years of age or older, and in the
opinion of the Admissions Committee
able to profit from instruction offered.
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Page 3
Section
Title
BP 5010.2
Special
Admission
Proposed District Policy
mandated by law. However, if
the district wishes to do so and
there is agreement with the
school district(s), this board
policy should identify students
who may be admitted (generally
by age or grade level) and the
status (special part-time [EC
48800], or special full time [EC
48800.5]).
Districts may also make a
statement regarding summer
school attendance. Examples of
such policies are listed below.
Boards that admit special parttime or full-time students must
comply with the requirements of
Education Code Section
76001(b) regarding findings and
reasons for denying any such
request by pupils who are
identifies as highly gifted.
Language is included below.
Apportionment for the
concurrent enrollment of high
school students can only be
claimed if the enrollment meets
the criteria of Education Code
Section 76002. Language is
included below.
Admission
Any student whose age or class
level is equal to grades [ insert
grade levels ] is eligible to
Admission of special, part-time students
(High School concurrent enrollment)who
are not regularly admitted.

Any student whose age or class
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attend as a special part-time
student for advanced scholastic
or vocational courses.
Any student whose age or class
level is equal to grades
[ insert grade levels ] is
eligible to attend as a special
full-time student
Any student enrolled in [ insert
grade level ] may attend
summer session.
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Section
Title
Proposed District Policy




level is equal to grades 9-12 is
eligible to attend as a special parttime student for advanced
scholastic or vocational courses.
Any student whose age or class
level is equal to grades 9-12 is
eligible to attend as a special fulltime student as outlined in
procedures.
Any student enrolled in grades 912 may attend summer session as
outlined in procedures..
Any student whose age or class
level is equal to grades 9-12 who
is home schooled, or no longer
affiliated with a recognized high
school, may attend as a special
part-time student. Such students
must complete supplemental
applicant information and meet
with the president’s designee.
Home school affiliation or proof
for formal separation from a high
school must be provided prior to
approval.
Any student whose age or class
level is below grade 9 may be
eligible to attend as a special parttime student for advanced
scholastic or vocational courses.
Such students must have
presidential approval (or
designee’s) to attend. In addition
they must have completed
assessment, have provided
additional documentation, and
have an interview with the
president’s designee prior to
approval. Course content may not
be age-appropriate for students at
this level. (See Procedures AP
5011.1)
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Section
Title
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The Chancellor or designee shall establish
procedures regarding the ability to benefit
from instruction and admission of high
school and younger students.
*Fee exemption
The District may has exempted or waive
special part-time students admitted under
Education Code Section 76001 from the fee
requirement. (Ed Code section 76300(f)).
Students receiving high school credit only
are not subject to the fee.
Denial of Requests for
Admission
BP 5010.3
If the Board denies a request for special
full time or part time enrollment by
a pupil who is identified as highly
gifted, the board will record its
findings and the reason for
denying the request in writing
within 60 days.
The written recommendation and
denial shall be issued at the next
regularly scheduled board meeting
that occurs at least 30 days after
the pupil submits the request to the
district.
Denial of
Requests
for
Admission
of Highly
Gifted
Students
The two Vice Presidents of Student Affairs
Chancellor or designee shall establish
procedures regarding evaluation of requests
for special full time or part time enrollment
by a pupil who is identified as highly
gifted.
Reference: Education Code 76001(b).
The [
CEO
] shall establish
procedures regarding evaluation of
requests for special full time or part
time enrollment by a pupil who is
identified as highly gifted.
Claims for State Apportionment
for Concurrent Enrollment
If the Board denies a request for special full
time or part time enrollment by a pupil who
is identified as highly gifted, the board will
record its findings and the reason for
denying the request in writing within 60
days as described inAdministrative
Procedures 5011.2
BP 5010.4
Claims for
State
Claims for state apportionment submitted
by the district based on enrollment of high
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Section
Apportion
ment for
Concurrent
Enrollment
Claims for state apportionment
submitted by the district based
on enrollment of high school
pupils shall satisfy the criteria
established by statute and any
applicable regulations of the
Board of Governors.
The [ CEO ] shall establish
procedures regarding
compliance with statutory and
regulatory criteria for concurrent
enrollment.
Note: Nonresident students,
including international students,
are addressed in BP 5020. The
district is not required to admit
nonresident students, and thus is
not required to admit
international students. However,
if the district admits nonresident
students, it should not exclude
international students as a matter
of policy based on that status
alone, because the district has no
authority to discriminate on the
basis of national origin.
See Administrative Procedures [
# ].
Title
Proposed District Policy
school pupils shall satisfy the criteria
established by statute and any applicable
regulations of the Board of Governors.
The Chancellor or designee shall establish
procedures regarding compliance with
statutory and regulatory criteria for
concurrent enrollment.
Reference: Education Code 76002
BP 5010.5
Admission
of
Nonresiden
t and
Internation
al Students
The District may admit non resident and
international students who meet admissions
criteria as outlined in BP 5010.
An international student is defined as one
who is in this country on valid and current
student visa and who also meets the
following requirements:
1.
Demonstrate proficiency in the use
of the English language to a
degree which will enable them to
profit from instruction,
2.
Offer evidence of a standard
degree of academic aptitude and
achievement equivalent to an
American high school education,
3.
Meet any standards of health
specifically set forth by Federal,
State or local authorities, and
4.
Provide verification of compliance
with all applicable rules of US
Citizenship and Immigration
Services (USCIS) and any other
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Section
Title
Proposed District Policy
valid and applicable visas.
BP 5015
Residence
Determination
Reference:
Education Code Sections 68040;
76140; Title 5, Sections 54000, et seq.
Students shall be classified at the time
of each application for admission or
registration as a resident or nonresident
student.
A resident is any person who has been
a bona fide resident of California for at
least one year on the residence
determination date. The residence
determination date shall be the day
immediately preceding the first day of
a semester or summer session for
which the student applies to attend.
Residence classification shall be made
for each student at the time applications
for admission are accepted or
registration occurs and whenever a
student has not been in attendance for
more than one semester. A student
previously classified as a nonresident
may be reclassified as of any residence
determination date.
The [ CEO ] shall enact procedures to
assure that residence determinations are
made in accordance with Education
Code and Title 5 regulations.
See Administrative Procedures [ #
].
2. Residency:
**A. The student shall be a legal
resident of California; or,
**B. The student shall be a nonresident
out-of-state
student
who
meets
admissions requirements and enrollment
priorities and upon payment of tuition
and fees as set by the District
Governing Board; or,
**C. The student shall be a foreign
student who has met with special
admissions procedures and enrollment
priorities and upon payment of tuition
and fees set by the District Governing
Board.
Revised:6/12/73; 7/2/74; 2/1/77;San
Jose/Evergreen Community
9/19/78; 4/1/86Community College
District
**Revised:2/17/76; 9/19/78; 4/1/86
***Revised:1/17/89
BP 5015
Residence
Determinat
ion
Reference:
Education Code Sections 68040; 76140;
Title 5, Sections 54000, et seq.
Students shall be classified at the time of
each application for admission or
registration as a resident or nonresident
student.
RESIDENT
A resident is any person who has been a
bona fide resident of resided in California
for at least one year on the residence
determination date. The residence
determination date shall be the day
immediately preceding the first day of a
semester or summer session for which the
student applies to attend.
Residence classification shall be made
based on the first day of California
Residence and shall be recorded for each
student at the time applications for
admission are accepted or registration
occurs and whenever a student has not been
in attendance for more than one semester.
A student previously classified as a
nonresident may be reclassified as of any
residence determination date.
The Chancellor or designee shall enact
procedures to assure that residence
determinations are made in accordance
with Education Code and Title 5
regulations.
NONRESIDENT
A nonresident is a person who does not
meet the residency requirement for a
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Title
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resident described above.
See Administrative Procedures AP 5015
The [ CEO ] shall establish
procedures regarding ability to benefit
and admission of high school and
younger students.
*5000.2 - SPECIAL PART-TIME
STUDENTS
**Under the following provisions, a
student who is under 18 years of age
and who has completed the 8th grade
may be admitted as a part-time student
to classes conducted by the San
Jose/Evergreen Community College
District whenever space is available.
The student shall attend grades 9
through 12 for at least a minimum
school day.
The student shall comply with
application and admission procedures
established by the college district for
such students.
The student shall present the colleges
with a signed statement from the parents
and school principal indicating what
courses or areas of study the student
desires. The student, subject to college
approval, may be admitted to courses
provided he/she has met academic
standards.
Upon written recommendation to the
President of the College by an
appropriate
elementary
school
administrator, the President, or his/her
designee, may admit students below the
9th grade level to college classes. Such
students shall meet college and course
prerequisites.
***A parent or guardian of a student
who is not attending high school may
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directly petition the President of the
College to authorize the attendance of
the student as a part-time student.
A student admitted under these
provisions as a part-time student shall
receive credit for the community
college courses completed in the same
manner as if he/she were a regularly
enrolled community college student
unless, upon agreement between the two
districts, the student receives high
school _credit for the course completed.
The student may not receive both high
school and community college credit for
such a course.
Part-time students admitted under these
provisions will be subject to all college
rules and regulations which shall be
published in the college catalog.
Education Code 76001)
________________________________
_____
*Revised: 2/17/76; 9/19/78; 4/1/86San
Jose/Evergreen Community
**Revised: 5/19/87College District
***Added: 5/19/87
*5015.2 – COLLEGE CATALOGS
CONTENT
The College Catalogs shall contain, but
not be limited to the following:
Regulations and procedures for
application and admission.
Rules of probation and
disqualification.
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Page 10
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Title
Proposed District Policy
Nonresiden
t Tuition
Reference: Education Code Sections
68050, 68051, 68052, 68130, 76140, 76141
Procedures for petition for
reinstatement after
disqualification.
Requirements for Associate
degrees.
Requirements for Certificate of
Achievement granted in
designated occupational programs.
Description of the grading system.
Description and classification of
courses and programs.
Names of full-time instructors,
dates and original appointment and
degree(s) awarded.
Policy on non-discrimination and
prohibition of sexual harassment.
Policy on a drug free campus
* Revised: 9/19/78; 1/17/89 San
Jose/Evergreen Community College
District
-14-
BP 5020
Tuition
Nonresident
Reference:
Education Code Sections 68050,
68051, 68052, 68130, 76141
Nonresident students shall be charged
nonresident tuition for all units
enrolled.
Not later than January 1 of each year,
the [ CEO ] shall bring to the Board
for approval an action to establish
*5010.3 – NONRESIDENT see also
5030
A nonresident out-of-state student,
including international students, shall
pay the fees set annually by the San
Jose/ Evergreen Community College
District Governing Board.
Full-time employees of the District,
their spouse and children, are exempted
from
the
one-year
residency
BP 5020
A nonresident is a person who does not
meet the residency requirement.
Nonresident students shall be charged
nonresident tuition for all units enrolled.
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nonresident tuition for the following
fiscal year. The fee shall be calculated
in accordance with guidelines
contained in applicable state
regulations and/or the California
Community College Attendance
Accounting Manual.
The [ CEO ] shall establish
procedures regarding collection,
waiver, and refunds of nonresident
tuition.
Note: The following is optional for
those districts that enact a capitol
outlay component to nonresident
tuition as permitted by EC 76141.
The CEO is authorized to implement a
fee of [$ ______] to be charged only to
persons who are both citizens and
residents of foreign countries. The
Board finds and declares that this fee
does not exceed the amount expended
by the district for capital outlay in the
preceding year divided by the total
FTES in the preceding fiscal year.
Students who would otherwise be
charged this fee shall be exempt if they
demonstrate that they are a victim of
persecution or discrimination in the
county of which they are a citizen and
resident, or if they demonstrate
economic hardship.
Students shall be deemed victims of
persecution or discrimination if they
present evidence that they are citizens
and residents of a foreign country and
that they have been admitted to the
United States under federal regulations
permitting such persons to remain in
the United States. Students shall be
deemed to have demonstrated
economic hardship if they present
evidence that they are citizens and
requirement and will not be charged
nonresident tuition. (Education Code
68079)
**Nonresident students who have been
hired by a public agency as a police
officer or who have written assurance of
being hired by a public agency as a
police
officer
upon
successful
completion of police academy courses,
will be classified as a resident for
tuition purposes in police academy
courses.
________________________________
______
* Revised:9/19/78; 4/1/86; 1/17/89San
Jose/Evergreen Community
**Added:6/21/88College District
-8-
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Section
Title
Proposed District Policy
Not later than January 1 of each year, the
Chancellor or designee shall bring to the
Board for approval an action to establish
nonresident tuition for the following fiscal
year. The fee shall be calculated in
accordance with guidelines contained in
applicable state regulations and/or the
California Community College Attendance
Accounting Manual.
The Chancellor or designee shall establish
procedures regarding collection, waiver,
and refunds of nonresident tuition. *The
procedures shall state who is exempt from
the fee and for whom the fee may be
waived.
Note: The following is optional for those
districts that enact a capitol outlay
component to nonresident tuition as
permitted by EC 76141.
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Section
Title
BP 5020.1
Exemption
s to
Nonresiden
t Tuition
Proposed District Policy
residents of a foreign country and that
they are receiving Aid to Families with
Dependent Children, Supplemental
Income/State Supplementary benefits,
or general assistance
See Administrative Procedures [ # ].
Exemptions to the nonresident tuition may
be made as outlined by the Ed Code
76140(a)(2) as follows:
Any nonresident who is both a citizen and
resident of a foreign country, if the
nonresident has demonstrated a financial
need for the exemption. Not more than 10
percent of the nonresident foreign students
attending any community college district
may be so exempted. Exemptions made
pursuant to this paragraph may be made on
an individual basis.
Exemptions to the nonresident tuition fee
will be made pursuant to Education Code
section 68130 (AB540); and pursuant to the
categories listed in the California
Community College Attendance
Accounting Manual as eligible for
exemption.
See Administrative Procedures AP 5020.1
*5010.4 - EXCHANGE OF
STUDENTS
The District may enter into contracts
with other states
and foreign countries for the exchange
of students.
(Education Code 68131 and 76140)
________________________________
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Title
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________________________________
______________
*Revised: 6/12/73San Jose/Evergreen
Community
College District
-9-
BP 5030
Fees
Reference: Education Code
Sections 76300, et seq.
The Board authorizes the
following fees. The[ CEO ]
shall establish procedures for the
collection, deposit, waiver,
refund, and accounting for fees
as required by law. The
procedures shall also assure
those who are exempt from or
for whom the fee is waived are
properly enrolled and accounted
for. Fee amounts shall be
published in the college catalogs.
SECTION 5010 - FEES AND
CHARGES
BP 5030
Fees
*5010.1 – FEES
Reference:
Education Code Sections 76300, et seq.
The Board authorizes the following fees.
The Chancellor or designee shall establish
procedures for the collection, deposit,
waiver, refund, and accounting for fees as
required by law. The procedures shall also
assure those who are exempt from or for
whom the fee is waived are properly
enrolled and accounted for. Fee amounts
shall be published in the college catalogs.
All students not otherwise exempted by
these policies, by Education Code or
Title 5, shall pay, at the time of
registration, the Enrollment Fees and
other fees as authorized by the
California Legislature and/or the
Governing Board.
Added:4/1/86San Jose/Evergreen
Community
*Revised:1/17/89College District
5010.2 - __SPECIAL PART-TIME
STUDENTS
*Special part-time students attending
high school (Policy 5000.2) and who
are enrolled in college classes for high
school credit are exempt from the
enrollment fee.
Added:4/1/86San Jose/Evergreen
Community
*Revised:11/17/87College District
-7-
Enrollment fee:
Education Code Section 76300
Each student shall be charged a fee for
enrolling in credit courses as required
BP 5030.1
Enrollment
fee:
Education Code Section 76300
Each student shall be charged a fee for
enrolling in credit courses as required by
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Section
Title
by law.
Proposed District Policy
law.
Ed Code 76300 authorizes the Board to
waive fees for special part-time students
who are attending high school also known
as concurrent enrollment students.
Therefore, concurrent enrollment students
are exempt from registration fees.
See Administrative Procedures AP 5031.1
Note: If auditing is permitted (see
Chapter 4) this policy is legally
required.
BP 5030.2
Auditing
Fee
The District does not permit auditing.
BP 5030.3
Health Fee
Education Code Section 76355
Auditing fees:
Education Code 76370
Persons auditing a course shall be
charged a fee of [not more than $15.00
] per unit per semester. Students
enrolled in classes to receive credit for
10 or more semester credit units shall
not be charged this fee to audit three or
fewer units per semester.
Note: If the district charges any of the
following optional fees, the following
policy language would apply.
Health fee:
Education Code Section 76355
The District shall charge each full
time student a fee of $ ______ for
health supervision and services.
Optional: Part-time students shall
be charged [ Set amount or identify
proportion ].
Note: Alternative language, to avoid
specific amounts.
The chancellor or designee shall present
to the board for approval a fee to be
charged to each student for student
health services and with specific
exemptions.
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Section
Title
Proposed District Policy
The [ CEO ] shall present to the
board for approval a fee to be
charged to each full time student for
student health services. Optional:
Part time students shall be charged
[identify proportion].
BP 5030.4
Parking fee:
Education Code 76360
Students [ and employees ]
shall be required to pay a fee,
in an amount not to exceed $
______ per semester and $
______ per intersession for
parking services.
Parking
fee:
Education Code 76360
The Chancellor or designee shall
present for board approval fees for
parking for students as needed.
To encourage ridesharing, a
student may certify in writing
at the time of payment of the
fee that he or she regularly has
two or more passengers
commuting with him or her.
Note: Alternative Language, to avoid
specific amounts
The [ CEO ] shall present for board
approval fees for parking for students
[ and employees ].
BP 5030.5
Physical education facilities:
Education Code 76395
Where the District incurs additional
expenses because a physical education
course is required to use non-district
facilities, students enrolled in the
course shall be charged a fee for
participating in the course. Such fee
shall not exceed the student’s
calculated share of the additional
Physical
education
facilities
fees:
Education Code 76395
Where the District incurs additional
expenses because a physical education
course is required to use non-district
facilities, students enrolled in the course
shall be charged a fee for participating in
the course. Such fee shall not exceed the
student’s calculated share of the additional
expenses incurred by the district.
See Administrative Procedures AP 5031.5
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BP 5030.6
Student
Representa
tion Fee:
Education Code 76060.5
Based on a vote of the Student Body of a
college, students of that college may will
be charged a $1 fee per semester to be used
to provide support for student
governmental affairs representation. A
student may refuse to pay the fee for
religious, political, financial or moral
reasons and shall submit such refusal in
writing.
See Administrative Procedures AP 5030.6.
BP 5030.7
Transcript
Fees:
Education Code 76223
expenses incurred by the district.
Note: If a student representation fee has
been established the following shall
apply:
Student Representation Fee:
Education Code 76060.5
Students will be charged a $1 fee per
semester to be used to provide support
for student governmental affairs
representation. A student may refuse to
pay the fee for religious, political,
financial or moral reasons and shall
submit such refusal in writing.
Student Transportation Costs:
Education Code 76361
Students [ and employees ] shall be
charged a fee for the purpose of
recovering transportation costs incurred
by the district for services provided by
common carriers to students [ and
employees ]. The fee shall be
$_______ per student [ or employee ].
These fees will only paid by students [
and employees ] who use the
transportation services, unless a vote of
the students in accordance with the
Education Code establishes otherwise.
Transcript Fees:
Education Code 76223
The District shall charge a reasonable
amount for furnishing copies of any
student record to a student or former
student. The [ CEO ] is authorized to
establish the fee, which shall not to
exceed the actual cost of furnishing
copies of any student record. No charge
shall be made for furnishing up to two
The District shall charge a reasonable
amount for furnishing copies of any student
record to a student or former student. The
Vice Chancellor for Business Services with
the Vice Presidents for Student Affairs
Chancellor or designee is are authorized to
establish the fee, which shall not exceed the
actual cost of furnishing copies of any
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Section
Title
transcripts of students’ records, or for
two verifications of various records.
There shall be no charge for searching
for or retrieving any student record.
Proposed District Policy
student record. No charge shall be made for
furnishing up to two transcripts of students’
records, or for two verifications of various
records for from each college. There shall
be no charge for searching for or retrieving
any student record.
See Administrative Procedures AP 5030.7
International Students Application
Processing Fee:
Education Code Section 76142
The District shall charge students who
are both citizens and residents of a
foreign country a fee to process his or
her application for admission. This
processing fee and regulations for
determining economic hardship may be
established by the [ CEO ]. The fee
shall not exceed the lesser of 1) the
actual cost of processing an application
and other documentation required by
the U.S. government; or 2) one hundred
dollars ($100), which shall be deducted
from the tuition fee at the time of
enrollment.
See Administrative Procedures [ # ].
The following policy is not required,
but is legally recommended.
Instructional materials:
Education Code Section 76365; Title
5, Sections 59400, et seq.
Students may be required to provide
required instructional and other
materials for a credit or non-credit
course, provided such materials are of
continuing value to the student outside
the classroom and provided that such
materials are not solely or exclusively
BP 5030.8
Internation
al Students
Applicatio
n
Processing
Fee:
Education Code Section 76142
The District shall charge students who are
both citizens and residents of a foreign
country a fee to process his or her
application for admission. This processing
fee and regulations for determining
economic hardship may be established by
the Chancellor or designee. The fee shall
be one hundred dollars ($100), which shall
be deducted from the tuition fee at the time
of enrollment.
See Administrative Procedures AP 5030.8
BP 5031
5030.9
Instruction
al
materials
fees:
Reference:
Education Code Section 76365; Title 5
Section 59400 et seq.
Students may be required to provide
required
instructional
and
other
materials for a credit or non-credit
course, provided such materials are of
continuing value to the student outside
the classroom and provided that such
materials are not solely or exclusively
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Page 18
Section
Title
available from the District.
available from the District.
BP 5035 Withholding of Student
Records
Reference: Title 5, Section
59410
Students or former students who
have been provided with written
notice that they have failed to
pay a proper financial obligation
shall have grades, transcripts,
diplomas, and registration
privileges withheld.
BP 5040 Student Records and
Directory Information
Reference: Education Code
Sections 76200, et seq.;
Title 5, Sections 54600, et seq.
The [ CEO ] shall assure that
student records are maintained in
compliance with applicable
federal and state laws relating to
the privacy of student records.
Any currently enrolled or former
student of the District has a right
of access to any and all student
records relating to him or her
maintained by the district.
No District representative shall
release the contents of a student
Proposed District Policy
BP 5035
*5005 - STUDENT RECORDS AND
TRANSCRIPTS
**A record of access of all persons in
categories 2, 3, 4, and 5 is maintained in
the student's file folder. No other person
may obtain information about a student
without the student's written consent.
**Statistical information concerning the
student body, which contains no
personally identifiable data, is made
available to the public in various forms.
The college also makes available to the
public the names of students who are
graduating, the names of students who
are placed on the "Honors List,"
participants in athletic events, and
copies of the student's class schedule
unless students request, in writing to the
BP 5040
Withhold
ing of
Student
Records,
Grades,
Transcrip
ts, etc.
for
nonrepay
ment of
financial
obligatio
ns
Reference: Title 5, Section 59410
Student
Records
and
Directory
Informati
on
Reference: Education Code Sections
76200, et seq.;
Title 5, Sections 54600, et seq.
Students or former students who
have been provided with written
notice that they have failed to pay
a proper financial obligation shall
have grades, transcripts, diplomas,
and registration privileges
withheld.
Any items or items withheld shall
be released when the student
satisfactory meets the financial
obligations.
See Administrative Procedures AP 5035
The Directors of Admissions shall assure
that student records are maintained in
compliance with applicable federal and
state laws relating to the privacy of student
records.
Any currently enrolled or former student of
the District has a right of access to any and
all student records relating to him or her
maintained by the district.
No District representative shall release the
contents of a student record to any member
of the public without the prior written
consent of the student, other than directory
information as defined in this policy and
information sought pursuant to a court
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record to any member of the
public without the prior written
consent of the student, other than
directory information as defined
in this policy and information
sought pursuant to a court order
or lawfully issued subpoena, or
as otherwise authorized by
applicable federal and state laws.
Students shall be notified of their
rights with respect to student
records, including the definition
of directory information
contained here, and that they
may limit the information.
Directory information shall
include:
Student participation in officially
recognized activities and sports
including weight, height and
high school of graduation of
athletic team members.
Degrees and awards received by
students, including honors,
scholarship awards, athletic
awards and Dean’s List
recognition.
Note: This is an extremely
limited definition of “directory
information.” Both state and
federal laws permit a board to
adopt a definition of “directory
information” that includes any of
the following: name, address,
telephone number, date and
Director of Admissions and Records,
that their name be withheld from any
such list. Such requests must be
submitted prior to the opening day of
each semester.
A college of the District will forward
without charge, at the request of the
student, two transcripts of work
undertaken at the college. After the first
two transcripts have been issued, a
handling charge for each additional
transcript will be made.
*Revised:9/19/78San
Jose/Evergreen
Community
**Added:3/4/86College District
-5-
Page 19
Section
Title
Proposed District Policy
order or lawfully issued subpoena, or as
otherwise authorized by applicable federal
and state laws.
Students shall be notified of their rights
with respect to student records, including
the definition of directory information
contained here, and that they may limit the
information.
Directory information shall include:





Student participation in
officially recognized activities
and sports including weight,
height and high school of
graduation of athletic team
members.
Degrees and awards received
by students, including honors,
scholarship awards, athletic
awards, President’s List and
Dean’s List recognitions.
Directory information shall not
include any of the following:
name, address, telephone
number, date of birth and place
of birth.

Per the Solomon Amendment (10/23/98),
the District must provide recruiting
information to the military service (Army,
Navy, Marine Corp, Air Force, Coast
Guard, including Reserve and National
Guard). Recruiting information includes
name, address telephone listing, age or year
of birth, level of education (freshman,
sophomore) or degree awarded for recent
graduates and major.

See Administrative Procedures AP 5040
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Section
Title
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place of birth, major field of
study, student participation in
officially recognized activities
and sports including weight,
height and high school of
graduation of athletic team
members, degrees and awards
received by students, including
honors, scholarship awards,
athletic awards and Dean’s List
recognition, dates of attendance,
and the most recent public or
private school attended by the
student. Such an expansive
definition of “directory
information” is no longer
recommended out of concern for
both the family privacy and the
safety of students. Applicable
law does not give the district
discretion to use a more
expansive definition of directory
information on a selective basis,
e.g., in order to make such data
available to potential vendors.
See Administrative Procedures [
# ].
*5010.6 – REFUNDS
Nonresident and international student
tuition refunds will be made in full for
program reductions and withdrawal
from the college which are recorded in
the Office of Admissions and Records
prior to the 11th school day in each
semester. No refunds will be given for
BP
5040.1
Reference title 5, 54070.
The Chancellor or designee shall establish
procedures for providing refunds to
students that compiles with the state
statutes and regulations.
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Title
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reductions or withdrawals after the 10th
school day. (Title 5, 54070)
Nonresident and international student
tuition refunds will be given in full for
any class which is canceled by the
college regardless of when the class is
canceled.
*Revised: 6/12/73
BP 5041
Student
Records,
Grade
Changes
The District shall maintain student records
compliant with state and federal
regulations.
 All grade changes must be
submitted in person by the
instructor or instructor’s
dean/supervisor to Admissions.
 Once awarded, grades are final
and cannot be changed except in
extenuating circumstances (per
Education Code 76224a). Grades
will not be changed except in
cases involving a) mistake, b)
fraud, c) bad faith, or d)
incompetency. Requests for
changes must be submitted to the
division dean for review.
 The Chancellor or designee shall
establish procedures for faculty to
make appropriate grade changes.
 Requests for grade changes must
be made within 2 one year of
receiving the grade, and will not
be permitted reviewed after that
period of time.
 Requests for changes by students
must be submitted to the division
dean for review. The student is
responsible for presenting
evidence and rationale for the
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




grade change.
No student will be added to a class
after the semester has ended
unless there is a documented error,
and the instructor has approval
from his/her division dean.
Students are not allowed to
complete additional work after the
end of a term for grade change
consideration except when an
Incomplete has been assigned.
All Incompletes must be
completed within one calendar
year (per Title 5 Section 55758).
Instructors are required to enter
detailed grade data for each
student on the permanent roster.
No instructor may have access to
any other instructor’s rosters
unless authorized by that
instructor. Deans and higher
administration may have access as
circumstances warrant.
See Administrative Procedures AP 5041
BP 5050
Matriculation
Reference: Education Code
Sections 78210, et seq.; Title 5,
Section 55500
The District shall provide
matriculation services to
students for the purpose of
furthering equality of
educational opportunity and
academic success. The purpose
of matriculation is to bring the
student and the district into
*5000.6 - MATRICULATION
EXEMPTION CRITERIA
*New students may be exempted from
the assessment component of
matriculation if they:
1.are enrolling in open curriculum
classes only;
2.are enrolling in non-AA applicable
courses other than pre-collegiate basic
skills;
3.are enrolling in apprenticeship courses
only;
BP 5050
Matricul
ation
Reference: Education Code Sections
78210, et seq.; Title 5, Section 55500
The District shall provide matriculation
services to students for the purpose of
furthering equality of educational
opportunity and academic success. The
purpose of matriculation is to bring the
student and the district into agreement
regarding the student’s educational goal
through the district’s established programs,
policies and requirements.
The Vice President of Student Affairs
Chancellor or designee shall establish
procedures to assure implementation of
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agreement regarding the
student’s educational goal
through the district’s established
programs, policies and
requirements.
The [ CEO ] shall establish
procedures to assure
implementation of matriculation
services that comply with the
Title 5 regulations.
See Administrative Procedures [
# ].
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Current District Policy
Section
Title
Proposed District Policy
matriculation services that comply with the
Title 5 regulations.
4.or have AA, BA, or other college
degrees.
See Administrative Procedures 5050 et.
seq.
Previous reading, writing, and math
coursework successfully completed
(with a C grade or better) may be used
for placement purposes in lieu of the
corresponding placement test(s).
New students may be exempted from
the orientation, and/or the counseling
components) of matriculation if they:
1. 1.are enrolling in
apprenticeship or
short-term courses;
2. have a previous college
degree.
All students are included
follow-up component.
in
the
*Added: 1/28/92San Jose/Evergreen
Community
College District
*5000.5 - REQUIRED
EDUCATIONAL GOAL
*After the term in which a student has
completed a cumulative 15 units, the
student will be required to state an
educational goal prior to registering in a
subsequent
semester.
Students
completing 15 or more units without an
educational goal shall be required each
semester to see a counselor prior to
registering for classes until such a time
as an educational goal is stated.
Title 4 financial aid recipients must
BP 5051
Required
Educatio
nal Goal
Students completing 15 or more
units without an Educational Goal
need to shall have an ed plan an
Educational Goal on file prior to
reenrollment as outlined in state
matriculation regulations.
See Administrative Procedures AP
5051
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Section
Title
Proposed District Policy
have an educational degree or certificate
goal stated on an educational plan prior
to receiving aid.
*Added: 1/28/92San Jose/Evergreen
Community
College District
-3.2-
BP 5052
Open
Enrollment
Note: Boards are required to
adopt by resolution the
statement, or a comparable one,
contained in the first paragraph.
If boards have already adopted a
resolution, this policy is legally
advised, but not required.
Reference: Title 5 Section 51006
The policy of [district] is that,
unless specifically exempted by statute
or regulation, every course, course
section, or class, reported for state aid,
wherever offered and maintained by the
district, shall be fully open to
enrollment and participation by any
person who has been admitted to the
college(s) and who meets such
prerequisites as may be established
pursuant to regulations contained in
Article 2.5 (commencing with Section
55200) of Subchapter 1 of Chapter 6 of
Division 6 of Title 5 of the California
Code of Regulations.
Alternative (comparable)
language:
All courses, course sections, and
classes of the District shall be
BP 5052
Open
Enrollment
Reference: Title 5 Section 51006
The policy of the San Jose Evergreen
Community College District is that, unless
specifically exempted by statute or
regulation, every course, course section, or
class, reported for state aid, wherever
offered and maintained by the district, shall
be fully open to enrollment and
participation by any person who has been
admitted to the college(s) and who meets
such prerequisites as may be established
pursuant to regulations contained in Article
2.5 (commencing with Section 55200) of
Subchapter 1 of Chapter 6 of Division 6 of
Title 5 of the California Code of
Regulations.
The Chancellor or designee shall assure
that this policy is published in the
catalog(s) and schedule(s) of classes, the
college web sites and other media widely
available to students.
See Administrative Procedures AP 5052
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Section
Title
BP 5055
Enrollme
nt
Priorities
Proposed District Policy
open for enrollment to any
person who has been admitted to
the college. Enrollment may be
subject to any priority system
that has been established.
Enrollment may also be limited
to students meeting properly
validated prerequisites and corequisites, or due to other
practical considerations such as
exemptions set out in statute or
regulation.
The [CEO] shall assure that this
policy is published in the
catalog(s) and schedule(s) of
classes.
See Administrative Procedures [
# ].
BP 5055
Enrollment
Priorities
Reference:
Title 5, Sections 51006, 58106,
58108
Note: If boards adopt BP 5052,
then the language in the first
paragraph may be deleted from
this policy.
All courses of the District shall
be open to enrollment, subject to
a priority system that may be
established. Enrollment also may
be limited to students meeting
properly validated prerequisites
5000.3 - ENROLLMENT PRIORITY
The highest admission enrollment
priority shall be given to those students
who are legal residents of California.
Nonresident students and foreign
students shall be admitted to the
colleges as space is available.
Foreign and nonresident students shall
pay the foreign and nonresident student
tuition rate as determined by the San
Jose/Evergreen Community College
District Governing Board and published
annually in the college catalogs and the
schedule of classes.
The Chancellor or his designee will
Reference:
Title 5, Sections 51006, 58106, 58108
The Chancellor or designee shall establish
procedures defining enrollment priorities,
limitations, and processes for student
challenge, which shall comply with Title 5
regulations.
All courses of the District shall be open to
enrollment, subject to a priority system that
may be or have been established.
See Administrative Procedures AP 5055
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and co-requisites, or due to
other, practical considerations.
The [ CEO ] shall establish
procedures defining enrollment
priorities, limitations, and
processes for student challenge,
which shall comply with Title 5
regulations.
See Administrative Procedures [
# ].
authorize questionnaires to be used for
determination of residency. (Title 5,
54010; Education Code 68041)
Page 26
Section
Title
Proposed District Policy
Enrollment
Limitations
Enrollment also may be limited to students
meeting properly validated prerequisites
and co-requisites, or due to other, practical
considerations.
The Chancellor or designee shall establish
procedures defining enrollment limitations,
and processes for student challenge, which
shall comply with Title 5 regulations.
Appeals concerning residency will be
considered by the District Director of
Admissions and Records. Appeals of
the District Director's decision will be
directed
to
the
Administrative
Dean/Provost.
Appeals
of
the
Administrative
Dean's/Provost's decision will be
directed to the College President,
Chancellor, or their designee. (Title 5,
54060; Education Code 68044)
________________________________
______
*Revised: 9/19/78; 4/1/86San
Jose/Evergreen Community College
District
-3*5000.4 - ENROLLMENT
LIMITATIONS
*Enrollment in a course may be limited:
1.by available space on a first-come,
first-served basis;
2.because of health, safety or facility
limitations, or legal requirements
imposed by statute and approved by the
Board;
3.to completion of a specified number
of units for the purpose of establishing
priority registration; or
4.to those students meeting course
prerequisites approved by the Board.
________________________________
BP 5056
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Title
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Counseli
ng
Reference: Education Code Section 72620;
Title 5, Section 51018
_______
*Added: 1/28/92San Jose/Evergreen
Community
College District
-3.1*5020 - STUDENT SERVICES
The San Jose/Evergreen Community
College District shall provide and
support a program of student services
that will assist students to make
optimal use of the educational
opportunities afforded them.
The District shall provide educational, BP 5110
BP 5110
Counseling
career, social and personal counseling
Reference: Education Code
services designed to assist students in
Section 72620;
evaluating abilities, interests and
Title 5, Section 51018
aptitudes, and in realizing their
Counseling services are an
potential.
essential part of the educational
** Counseling shall be required for all
mission of the District.
first-time students enrolled for more
The [ CEO ] shall assure the
than six units, students enrolled
provision of counseling services
previously and students on academic or
including academic, career, and
progress probation. The District shall
appoint a sufficient number of
personal counseling that is
qualified personnel to staff and
related to the student's
administer a comprehensive program
education.
of student services.
Counseling shall be required for
all first time students enrolled
* Revised:
9/19/78 San
for more than six units, students
Jose/Evergreen
Community
College
enrolled provisionally, and
District
students on academic or progress
probation.
** Added: 8/1/05
See Administrative Procedure [
-15# ].
Counseling services are an essential part of
the educational mission of the District.
The Vice President of Student Affairs shall
assure the provision of counseling services
including academic, career, and personal
counseling that is related to the student's
education.
A counseling/student services contact shall
be required for all first time students
enrolled for more than six units, students
enrolled provisionally, and students on
academic or progress probation.
See Administrative Procedure AP 5110
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BP 5120
Transfer
Center
Reference: Title 5, Section
51027
Page 28
Section
Title
BP 5120
Transfer
Center
The District incorporates as part
of its mission the transfer of its
students to baccalaureate level
institutions. The District further
recognizes that students who
have historically been
underrepresented in transfer to
baccalaureate level institutions
are a special responsibility.
The [ CEO ] shall assure that a
transfer center plan is
implemented that identifies
appropriate target student
populations, is designed to
increase the transfer applications
of underrepresented students and
complies with law and
regulations.
See Administrative Procedures [
# ].
BP 5130
Financial
Aid
Reference: 20 U.S.C. Sections
1070, et seq.;
34 CFR Section 668; Education
Code Section 76300
A program of financial aid to
students will be provided, which
may include, but is not limited
Proposed District Policy
Reference: Title 5, Section 51027
The District incorporates as part of its
mission the transfer of its students to
baccalaureate level institutions. The
District further recognizes that students
who have historically been
underrepresented in transfer to
baccalaureate level institutions are a special
responsibility.
The Chancellor or designee shall assure
that a transfer center plan is implemented
that identifies appropriate target student
populations, is designed to increase the
transfer applications of underrepresented
students and complies with law and
regulations.
See Administrative Procedures AP 5120
*5030 - SCHOLARSHIPS AND
LOANS
The Colleges shall seek and make
available scholarships and loans for
students in need of financial assistance.
Community
organizations
and
individuals will be encouraged to
contribute toward scholarships, loan
funds and awards.
All money that is contributed will be
BP 5130
Financial
Aid
Reference: 20 U.S.C. Sections 1070, et
seq.;
34 CFR Section 668; Education Code
Section 76300
A program of financial aid to students will
be provided, which may include, but is not
limited to, scholarships, grants, loans, and
work and employment programs.
All financial aid programs will adhere to
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to, scholarships, grants, loans,
and work and employment
programs.
All financial aid programs will
adhere to guidelines, procedures
and standards issued by the
funding agency, and will
incorporate federal, state and
other applicable regulatory
requirements.
The [ CEO ] shall establish,
publicize, and apply satisfactory
academic progress standards for
participants in Title IV student
aid programs.
See Administrative Procedures [
# ].
kept in a trust fund established by the
Student Accounts office.
BP 5140
Disabled
Students Programs and Services
Reference: Education Code
Sections 67310, 84850;
Title 5, Sections 56000 et seq.
Students with disabilities shall
be assisted to participate
whenever possible in the regular
educational programs in the
District.
The Disabled Students Programs
and Services (DSPS) program
shall be the primary provider for
support programs and services
that facilitate equal educational
opportunities for disabled
students who can profit from
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Section
Title
Proposed District Policy
guidelines, procedures and standards issued
by the funding agency, and will incorporate
federal, state and other applicable
regulatory requirements.
*Revised: 9/19/78San Jose/Evergreen
Community
College District
The Chancellor or designee shall establish,
publicize, and apply satisfactory academic
progress standards for participants in Title
IV student aid programs.
-16-
See Administrative Procedures AP 5130
BP 5140
Disabled
Students
Programs
and
Services
Reference: Education Code Sections
67310, 84850;
Title 5, Sections 56000 et seq.
Students with disabilities shall be assisted
to participate whenever possible in the
regular educational programs in the
District.
The Disabled Students Programs and
Services (DSPS) program shall be the
primary provider for support programs and
services that facilitate equal educational
opportunities for disabled students who can
profit from instruction as required by
federal and state laws.
DSPS services shall be available to
students with verified disabilities. The
services to be provided include, but are not
limited to, reasonable accommodations,
academic adjustments, accessible facilities,
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Page 30
Section
Title
equipment, instructional programs,
rehabilitation counseling and academic
counseling.
instruction as required by federal
and state laws.
DSPS services shall be available
to students with verified
disabilities. The services to be
provided include, but are not
limited to, reasonable
accommodations, academic
adjustments, accessible facilities,
equipment, instructional
programs, rehabilitation
counseling and academic
counseling.
No student with disabilities is
required to participate in the
Disabled Students Programs and
Services program.
The [ CEO ] shall assure that
the DSPS program conforms to
all requirements established by
the relevant law and regulations.
BP 5150
Extended
Opportunity Programs and
Services
Reference: Education Code
69640 – 69656;
Title 5 Sections 56200 et seq.
Support services and programs
that are in addition to the
traditional student services
programs shall be provided in
order to assist students who have
language, social, and economic
disadvantages to succeed
Proposed District Policy
No student with disabilities is required to
participate in the Disabled Students
Programs and Services program.
The Chancellor or designee shall assure
that the DSPS program conforms to all
requirements established by the relevant
law and regulations.
See Administrative Procedures AP 5140
BP 5150
Extended
Opportun
ity
Programs
and
Services
Reference: Education Code 69640 – 69656;
Title 5 Sections 56200 et seq.
Support services and programs that are in
addition to the traditional student services
programs shall be provided in order to
assist students who have language, social,
and economic disadvantages to succeed
academically in the District.
The Extended Opportunity Programs and
Services (EOPS) is established to provide
services that may include, but are not
limited to, outreach, recruitment,
orientation, assessment, tutorial services,
counseling and advising, and financial aid.
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The Chancellor or designee shall assure
that the EOPS program conforms to all
requirements established by the relevant
law and regulations.
academically in the District.
The Extended Opportunity
Programs and Services (EOPS)
is established to provide services
that may include, but are not
limited to, outreach, recruitment,
orientation, assessment, tutorial
services, counseling and
advising, and financial aid.
The [ CEO ] shall assure that
the EOPS program conforms to
all requirements established by
the relevant law and regulations.
See Administrative Procedures AP 5050
Note: If the District provides
health services, the following
policy will be applicable, or
insert current policy.
BP 5200
Student
Health Services
Reference: Education Code
Section 76401
BP 5200
Student
Health
Services
Student health services shall be
provided in order to contribute to
the education aims of students
by promoting physical and
emotional well being through
health oriented programs and
services.
BP 5205
Student
Accident Insurance
Reference: Education Code
Reference: Education Code Section 76401
Student health services shall be provided in
order to contribute to the education aims of
students by promoting physical and
emotional well being through health
oriented programs and services.
See Administrative Procedures AP 5200
BP 5205
Student
Accident
Insuranc
Reference: Education Code Section 72506
The District shall assure that students are
covered by accident insurance in those
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Section 72506
The District shall assure that
students are covered by accident
insurance in those instances
required by law or contract.
BP 5210
Communicable
Disease
Reference: Education Code
Section 76403
The [ CEO ] shall establish
procedures necessary to assure
cooperation with local public
health officials in measures
necessary for the prevention and
control of communicable
diseases in students.
See Administrative Procedures [
# ].
BP 5300
Student
Equity
Reference:
Education Code Sections 66030;
66250, et seq.; 72010 et seq.;
Title 5, Section 54220
The Board is committed to
assuring student equity in
educational programs and
college services. The [CEO ]
shall establish and implement a
student equity plan that meets
the Title 5 standards for such a
plan.
See Administrative Procedures [
# ].
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instances required by law or contract.
See Administrative Procedures AP 5205
BP 5210
Commun
icable
Disease
Reference: Education Code Section
76403
The Chancellor or designee shall
establish procedures necessary to
assure cooperation with local public
health officials in measures
necessary for the prevention and
control of communicable diseases in
students.
See Administrative Procedures AP
5210
BP 5300
Student
Equity
Reference:
Education Code Sections 66030;
66250, et seq.; 72010 et seq.;
Title 5, Section 54220
The Board is committed to assuring
student equity in educational
programs and college services. The
Chancellor or designee in
conjunction with the Academic
Senate shall establish and
implement a student equity plan that
meets the Title 5 standards for such
a plan.
See Administrative Procedures AP
5300
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Section
Title
Proposed District Policy
BP 5400
Associated
Students Organization
Reference: Education Code
Section 76060
The students of the District are
authorized to organize a student
body association[s]. The Board
hereby recognizes that [those]
association[s] as the Associated
Students of the District [ list the
A. S. of each college ].
The Associated Students
organization is recognized as the
official voice for the students in
district [and college] decisionmaking processes. It may
conduct other activities as
approved by the [ CEO ]. The
Associated Students activities
shall not conflict with the
authority or responsibility of the
Board or its officers or
employees.
The Associated Students shall
conduct itself in accordance with
state laws and regulations and
administrative procedures
established by the [CEO ].
SECTION 5035 - *STUDENT
GOVERNANCE
*5035.1 - REPRESENTATIVE
ORGANIZATIONS
BP 5400
Associat
ed
Students
Organiza
tion
Reference: Education Code Section
76060
**There shall be a student body
association on each campus of
the District. The associations
shall operate under the rules
stated in their constitutions as
approved by the Governing
Board.
***These representative
organizations of students,
through the support of the
Governing Board, will participate
with the administration, faculty
and classified staff of the
colleges and the Governing
Board of the district with regard
to district and college policies
and procedures that have or will
have a significant effect on
students as specified in Section
5035.3.
___________________________
___________________________
__________________________
*Revised: 7/2/91San
Jose/Evergreen Community
**Revised: 9/19/78;
1/17/89College District
***Added: 7/2/91
The students at each college are
authorized to organize a student
body association. The Board hereby
recognizes those association[s] as
the Associated Students of each
college.
The Associated Students
organization is recognized as the
official voice for the students in the
college in decision-making
processes. It may conduct other
activities as approved by the Vice
President of Student Affairs or
designee.
The Associated Students activities
shall not conflict with the authority
or responsibility of the Board or its
officers or employees.
The Associated Students shall
conduct itself in accordance with
state laws and regulations and
administrative procedures
established by the Vice President of
Student Affairs.
The Associated Students shall be
granted the use of District premises
subject to such administrative
procedures as may be established by
the Vice President of Student
Services. Such use shall not be
construed as transferring ownership
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or control of the premises.
-17See Administrative Procedures AP
5400
Note: the following language is
suitable for use in those districts
where the ASO has been granted
use of district facilities, e.g., for
offices, meetings, etc.
The Association Students shall
be granted the use of District
premises subject to such
administrative procedures as
may be established by the
[CEO]. Such use shall not be
construed as transferring
ownership or control of the
premises.
See Administrative Procedures [
# ].
*5010.5 - ASSOCIATED STUDENTS
The Associated Students governance
group shall recommend annually the
price of the student activity card which
entitles a student to membership in and
participation in activities of the
Associated Student organization.
________________________________
__________
*Revised: 9/19/78; 1/17/89San
Jose/Evergreen Community College
District
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-105035.2 - APPROPRIATE MEANS
San
Jose/Evergreen
Community
College
District
shall
provide
appropriate means to strengthen student
knowledge and understanding of
governance issues in order to increase
student preparedness, and to foster
greater self confidence in student
leadership roles.
"Appropriate means" include such
activities as:
Inservice training and orientation
conducted at the beginning
of each academic year for the purpose
of building trust,
fostering team work, and preparing for
meaningful participation in the
governance process. Those students
planning
to participate in campus and district
governance should be involved;
The provision of ongoing consultative
services such as regular, timely
meetings with committee chairpersons,
the development of mentor programs, or
other alternative means of sharing with
the students, supported by all
governance segments;
Provision for meeting room for the
representative student organizations and
their committees.
A total of no more than six semester
parking permits shall be allocated by the
Associated Students' President to
elected officers composing each
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BP 5410
Associat
ed
Students
Elections
Reference: Education Code Section 76061
college's executive council.
Added: 7/2/91San Jose/Evergreen
Community
College District
-17•1
BP 5410
Associated Students
Elections
Reference: Education Code
Section 76061
The Associated Students shall conduct
annual elections to elect officers. The
elections shall be conducted in
accordance with procedures established
by the [ CEO ].
The Associated Students shall conduct
annual elections to elect officers. The
elections shall be conducted in accordance
with procedures established by the Vice
President of Student Affairs.
Any student elected as an officer in the
Associated Students shall meet both of the
following requirements:

Any student elected as an officer in the
Associated Students shall meet both of
the following requirements:

The student shall be
enrolled in the District at
the time of election and
throughout his or her term
of office, with a minimum
of five semester units or
the equivalent.
 The student shall meet and
maintain the minimum
standards of scholarship
(see Board Policy 4220
and related administrative
procedures).
See Administrative Procedures [ # ].

The student shall be enrolled
in the District at the time of
election and throughout his or
her term of office, with a
minimum of six semester
units or the equivalent.
The student shall meet and
maintain the minimum
standards of scholarship (see
Board Policy 4220 and related
administrative procedures).
See Administrative Procedures AP
5410
5035.4 - SELECTION OF STUDENT
REPRESENTATIVES see also BP
5410
The selection of student representatives
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BP 5420
Associat
ed
Students
Finance
Proposed District Policy
to serve on college or district
committees, task forces, or other
governance groups shall be made by the
Associated Students' President or
his/her designee. The representatives
are to be fully accountable to their
respective organization(s). Achieving
equity and diversity should be a
significant
factor
in
student
appointments and nominations.
Added: 7/2/91San Jose/Evergreen
Community
College District
BP 5420
Associated Students Finance
Reference: Education Code
Sections 76063–76065
Associated Student funds shall be
deposited with and disbursed by the [
CEO ].
The funds shall be deposited, loaned or
invested in one or more of the ways
authorized by law.
All funds shall be expended according
to procedures established by the
Associated Students, subject to the
approval of each of the following three
persons, which shall be obtained each
time before any funds may be
expended:


the [ CEO ] or designee;
the employee who is the
designated adviser of the
particular student body
-17.35035.6 - FINANCIAL SUPPORT see
also BP5420
The colleges of San Jose/Evergreen
Community College District may create
budget accounts to support student
governance activities.
The amounts of money budgeted to
these accounts shall be determined
through the individual college budget
processes.
Added: 7/2/91San Jose/Evergreen
Community
College District
-17.5-
Reference: Education Code Sections
76063–76065
Associated Student funds shall be deposited
with and disbursed by the College
President or designee
The funds shall be deposited, loaned or
invested in one or more of the ways
authorized by law.
All funds shall be expended according to
procedures established by the Associated
Students, subject to the approval of each of
the following three persons, which shall be
obtained each time before any funds may
be expended:




the President or designee;
the employee who is the
designated adviser of the
particular student body
organization; and
a representative of the student
body organization.
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organization; and a
representative of the
student body organization.
The funds of the Associated Students
shall be subject to an annual audit.
BP 5500
of Conduct
Standards
Reference:
Education Code Section 66300;
Accreditation Standard II.A.7.b
The [
CEO
] shall establish
procedures for the imposition of
discipline on students in accordance
with the requirements for due process
of the federal and state law and
regulations.
The procedures shall clearly define the
conduct that is subject to discipline,
and shall identify potential disciplinary
actions, including but not limited to the
removal, suspension or expulsion of a
student.
The Board shall consider any
recommendation from the [CEO} for
expulsion. The Board shall consider an
expulsion recommendation in closed
session unless the student requests that
the matter be considered in a public
meeting. Final action by the Board on
the expulsion shall be taken at a public
meeting.
The procedures shall be made widely
available to students through the
college catalog and other means.
Note: Although the establishment of
actual standards of student conduct can
be delegated to the CEO, it is legally
advised that the board itself do so by
policy. The following language is
Proposed District Policy
The funds of the Associated Students shall
be subject to an annual audit.
*5040.3 - STANDARDS OF
STUDENT CONDUCT
Students and visitors to San Jose City
College and Evergreen Valley College
of the San Jose/Evergreen Community
College District are expected to adhere
to academic and behavioral Standards
of Student Conduct.
Academic standards include academic
honesty, satisfactory academic
performance, and regular attendance.
Behavioral standards include showing
mutual respect to students and college
staff and adherence to District/College
rules and regulations and State/ Federal
laws.
By following these standards, students
will conduct themselves in a manner
that fosters a positive learning and
working environment for students and
staff, maintains order on the campus,
and protects the rights of the individual
and the interests of the district.
Violations of these standards on
district-owned or controlled property, or
at a district-sponsored activity, could
result in the consequences outlined in
this section. Decisions will be made
based on factual information in
accordance with due process procedures
as outlined by the college and the
California Education Code.
BP 5500
Standard
s of
Conduct
Reference: Education Code Section 7603076037
Education Code Section 66300;
Accreditation Standard II.A.7.b
The Presidents or designee shall establish
procedures for the imposition of discipline
on students in accordance with the
requirements for due process of the federal
and state law and regulations.
The procedures shall clearly define the
conduct that is subject to discipline, and
shall identify potential disciplinary actions,
including but not limited to the removal,
suspension or expulsion of a student.
The Board shall consider any
recommendation from the President for
expulsion. The Board shall consider an
expulsion recommendation in closed
session unless the student requests that the
matter be considered in a public meeting.
Final action by the Board on the expulsion
shall be taken at a public meeting.
Suspension or expulsion shall apply to both
campuses.
The procedures shall be made widely
available to students through the college
catalog and other means.
Definitions: The following are examples of
conduct that shall constitute good cause for
discipline, including but not limited to the
removal, suspension or expulsion of a
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provided as an example.
student.
The following conduct shall constitute
good cause for discipline, including
but not limited to the removal,
suspension or expulsion of a student.

1.
2.
3.
Causing, attempting to
cause, or threatening to
cause physical injury to
another person.
Possession, sale or
otherwise furnishing any
firearm, knife, explosive or
other dangerous object,
including but not limited to
any facsimile firearm, knife
or explosive, unless, in the
case of possession of any
object of this type, the
student has obtained written
permission to possess the
item from a district
employee, which is
concurred in by the college
president.
Unlawful possession, use,
sale, offer to sell, or
furnishing, or being under
the influence of, any
controlled substance listed in
Chapter 2 (commencing
with Section 11053) of
Division 10 of the California
Health and Safety Code, an
alcoholic beverage, or an
intoxicant of any kind; or
unlawful possession of, or
offering, arranging or
negotiating the sale of any
drug paraphernalia, as
defined in California Health
and Safety Code Section







Causing, attempting to cause, or
threatening to cause physical injury to
another person.
Possession, sale or otherwise
furnishing any firearm, knife,
explosive or other dangerous object,
including but not limited to any
facsimile firearm, knife or explosive,
unless, in the case of possession of any
object of this type, the student has
obtained written permission to possess
the item from a District employee,
which is concurred in by the Police
Chief.
Unlawful possession, use, sale, offer to
sell, or furnishing, or being under the
influence of, any controlled substance
listed in California Health and Safety
Code Section 11053 et seq., an
alcoholic beverage, or an intoxicant of
any kind; or unlawful possession of, or
offering, arranging or negotiating the
sale of any drug paraphernalia, as
defined in California Health and Safety
Code Section 11014.5.
Committing or attempting to commit
robbery or extortion.
Causing or attempting to cause damage
to District property or to private
property on campus.
Stealing or attempting to steal District
property or private property on
campus, or knowingly receiving stolen
District property or private property on
campus.
Willful or persistent smoking in any
area where smoking has been
prohibited by law or by regulation of
the college or the District.
Committing sexual harassment as
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4.
5.
6.
7.
8.
9.
10.
11.
11014.5.
Committing or attempting
to commit robbery or
extortion.
Causing or attempting to
cause damage to district
property or to private
property on campus.
Stealing or attempting to
steal district property or
private property on campus,
or knowingly receiving
stolen district property or
private property on campus.
Willful or persistent
smoking in any area where
smoking has been prohibited
by law or by regulation of
the college or the District.
Committing sexual
harassment as defined by
law or by District policies
and procedures.
Engaging in harassing or
discriminatory behavior
based on race, sex, (i.e.,
gender) religion, age,
national origin, disability, or
any other status protected by
law.
Willful misconduct which
results in injury or death to a
student or to college
personnel or which results in
cutting, defacing, or other
injury to any real or personal
property owned by the
District or on campus.
Disruptive behavior, willful
disobedience, habitual
profanity or vulgarity, or the
open and persistent defiance
Current District Policy
Page 40
Section
Title
Proposed District Policy








defined by law or by District policies
and procedures.
Engaging in harassing or
discriminatory behavior based on race,
sex, religion, age, national origin,
disability, or any other status protected
by law.
Willful misconduct that results in
injury or death to a student or to
District personnel or which results in
cutting, defacing, or other injury to any
real or personal property owned by the
District or on campus.
Disruptive behavior, willful
disobedience, habitual profanity or
vulgarity, or the open and persistent
defiance of the authority of, or
persistent abuse of, college personnel.
Cheating, plagiarism (including
plagiarism in a student publication), or
engaging in other academic dishonesty
as defined by the college and the
consequences that will be applied..
Dishonesty; forgery; alteration or
misuse of District documents, records
or identification; or knowingly
furnishing false information to the
District.
Unauthorized entry upon or use of
District facilities.
Lewd, indecent or obscene conduct or
expression on District-owned or
controlled property, or at District
sponsored or supervised functions.
Engaging in expression which includes
but is not limited to obscene, libelous
or slanderous remarks, or which so
incites students as to create a clear and
present danger of the commission of
unlawful acts on District premises, or
the violation of lawful District
regulations, or the substantial
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12.
13.
14.
15.
16.
17.
18.
of the authority of, or
persistent abuse of, college
personnel.
Cheating, plagiarism
(including plagiarism in a
student publication), or
engaging in other academic
dishonesty.
Dishonesty; forgery;
alteration or misuse of
college documents, records
or identification; or
knowingly furnishing false
information to the District.
Unauthorized entry upon or
use of college facilities.
Lewd, indecent or obscene
conduct on District-owned
or controlled property, or at
District-sponsored or
supervised functions.
Engaging in expression
which is obscene; libelous or
slanderous; or which so
incites students as to create a
clear and present danger of
the commission of unlawful
acts on college premises, or
the violation of lawful
District administrative
procedures, or the
substantial disruption of the
orderly operation of the
District.
Persistent, serious
misconduct where other
means of correction have
failed to bring about proper
conduct.
Unauthorized preparation,
giving, selling, transfer,
distribution, or publication,
Current District Policy
Page 41
Section
Title
Proposed District Policy



disruption of the orderly operation of
the District.
Persistent, serious misconduct where
other means of correction have failed
to bring about proper conduct.
Unauthorized preparation, giving,
selling, transfer, distribution, or
publication, for any commercial
purpose, of any contemporaneous
recording of an academic presentation
in a classroom or equivalent site of
instruction, including but not limited to
handwritten or typewritten class notes,
except as permitted by any district
policy or administrative procedure.
Sexual assault or stalking
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Section
Title
BP 5530
Student
Rights
and
Privilege
s
Proposed District Policy
for any commercial purpose,
of any contemporaneous
recording of an academic
presentation in a classroom
or equivalent site of
instruction, including but not
limited to handwritten or
typewritten class notes,
except as permitted by any
district policy or
administrative procedure.
See Administrative Procedures [ # ].
5035.5 - RIGHTS AND PRIVILEGES
San
Jose/Evergreen
Community
College District, San Jose City College
and Evergreen Valley College shall
maximize the opportunity for student
participation in governance through
reasonable
accommodation
of
resources.
To facilitate student attendance and
participation, the prior commitments of
all members of any given committee
shall receive equal consideration in
scheduling meetings. Student members
of the various district and college
governance bodies, other than the
Student Trustee, shall be granted the
same rights and privileges due to all
members. Student committee members
may receive a stipend in an amount
approved by the Governing Board.
________________________________
________________________________
________________
Added: 7/2/91San Jose/Evergreen
Community
College District
The two Vice Presidents of Instruction
Chancellor or designee shall adopt
procedures to insure the exercise of
students rights and privileges.
San Jose/Evergreen Community College
District, San Jose City College and
Evergreen Valley College shall maximize
the opportunity for student participation in
governance through reasonable
accommodation of resources.
To facilitate student attendance and
participation, the prior commitments of all
members of any given committee shall
receive equal consideration in scheduling
meetings. Student members of the various
district and college governance bodies,
other than the Student Trustee, shall be
granted the same rights and privileges due
to all members. Student committee
members may receive a stipend in an
amount approved by the Governing Board.
Added: 7/2/91 San Jose/Evergreen
Community
College District
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See Administrative Procedures 5530
-17.45035.3 - DEVELOPMENT OF
POLICIES AND PROCEDURES
San
Jose/Evergreen
Community
College District Governing Board shall
encourage the effective participation of
the students in the district and college
governance as prescribed in AB 1725
(1990) and regulations adopted by the
Board of Governors. In addition to other
matters, students shall be provided the
opportunity to participate in formulation
and development of district and college
policies and procedures as members of
the shared governance structure on each
campus and on a district level. This
right includes the opportunity to
participate in processes for jointly
developing recommendations to the
Governing Board regarding policies and
procedures which will have significant
effect on the students.
District and college policies that have or
will have "significant effect on
students" are:







Grading policies.
Codes of student conduct.
Academic disciplinary
policies.
Curriculum development.
Courses and programs that
should be initiated or
discontinued.
Processes for institutional
planning and budget
development.
Standards and policies
BP 5531
Develop
ment of
Policies
and
Procedur
es
San Jose/Evergreen Community College
District Governing Board shall encourage
the effective participation of the students in
the district and college governance as
prescribed in AB 1725 (1990) and
regulations adopted by the Board of
Governors. In addition to other matters,
students shall be provided the opportunity
to participate in formulation and
development of district and college policies
and procedures as members of the shared
governance structure on each campus and
on a district level. This right includes the
opportunity to participate in processes for
jointly developing recommendations to the
Governing Board regarding policies and
procedures which will have significant
effect on the students.
District and college policies that have or
will have "significant effect on students"
are:







Grading policies.
Codes of student conduct.
Academic disciplinary
policies.
Curriculum development.
Courses and programs that
should be initiated or
discontinued.
Processes for institutional
planning and budget
development.
Standards and policies
regarding student participation
and success.
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Title
Proposed District Policy

regarding student
participation and success.
 Student services and
facilities planning and
development.
 Student fees within the
authority of the district to
adopt.
Any other district and college policy,
procedure or related matter that the
district Governing Board determines
will have a significant effect on
students.
Student services and facilities
planning and development.
 Student fees within the
authority of the district to
adopt.
Any other district and college policy,
procedure or related matter that the district
Governing Board determines will have a
significant effect on students.
Governing Board procedures shall ensure
that at the district and college levels
recommendations and positions developed
by students are given every reasonable
consideration.
Governing Board procedures shall
ensure that at the district and college
levels recommendations and positions
developed by students are given every
reasonable consideration.
The Governing Board shall give reasonable
consideration to recommendations and
positions developed by students regarding
district and college policies and procedures
pertaining to the hiring and evaluation of
faculty, administration, and staff.
___________________________________
_
Added: 7/2/91San Jose/Evergreen
Community
The Governing Board shall give
reasonable consideration to recommendations and positions developed by
students regarding district and college
policies and procedures pertaining to
the hiring and evaluation of faculty,
administration, and staff.
________________________________
____
Added: 7/2/91San Jose/Evergreen
Community
College District
See Administrative Procedures AP 5531
-17.2-
BP 5550 Speech: Time, Place
and Manner
Reference: Education Code
Section 76120
The college(s) of the District is/are
non-public forums, except for those
BP 5550
Speech:
Time,
Place
and
Manner
Reference: Education Code Section
76120
The college(s) of the District are non-public
forums, except for those areas , that are
generally available for use by students or
the community, which are limited public
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CCLC Suggested Policies
areas , that are generally available for
use by students or the community,
which are limited public forums. The [
CEO ] shall enact such administrative
procedures as are necessary to
reasonably regulate the time, place and
manner of the exercise of free
expression in the limited public forums.
The
administrative
procedures
promulgated by the [ CEO ] shall not
prohibit the right of students to exercise
free expression, including but not
limited to the use of bulletin boards
designated for such use, the distribution
of printed materials or petitions in
those parts of the college designated as
areas generally available to students
and the community, and the wearing of
buttons, badges, or other insignia.
Students shall be free to exercise their
rights of free expression, subject to the
requirements of this policy.
Speech shall be prohibited that is
defamatory, obscene according to
current legal standards, or which so
incites others as to create a clear and
present danger of the commission of
unlawful acts on district property or the
violation of district policies or
procedures,
or
the
substantial
disruption of the orderly operation of
the District.
Nothing in this policy shall prohibit the
regulation of hate violence, so long as
the regulation conforms to the
requirements of the First Amendment
to the United States Constitution, and
of Section 2 of Article 1 of the
California Constitution. Students may
be disciplined for harassment, threats,
Current District Policy
Page 45
Section
Title
Proposed District Policy
forums. The Vice President of Student
Affairs shall enact such administrative
procedures as are necessary to reasonably
regulate the time, place and manner of the
exercise of free expression in the limited
public forums.
The administrative procedures promulgated
by the Vice President of Student Affairs
shall not prohibit the right of students to
exercise free expression, including but not
limited to the use of bulletin boards
designated for such use, the distribution of
printed materials or petitions in those parts
of the college designated as areas generally
available to students and the community,
and the wearing of buttons, badges, or other
insignia.
Students shall be free to exercise their
rights of free expression, subject to the
requirements of this policy.
Speech shall be prohibited that is
defamatory, obscene according to current
legal standards, or which so incites others
as to create a clear and present danger of
the commission of unlawful acts on district
property or the violation of district policies
or procedures, or the substantial disruption
of the orderly operation of the District.
Nothing in this policy shall prohibit the
regulation of hate violence or hate speech,
so long as the regulation conforms to the
requirements of the First Amendment to the
United States Constitution, and of Section 2
of Article 1 of the California Constitution.
Students may be disciplined for
harassment, threats, intimidation, or hate
violence unless such speech is
constitutionally protected.
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CCLC Suggested Policies
Current District Policy
intimidation, or hate violence unless
such
speech
is
constitutionally
protected.
Page 46
Section
Title
Proposed District Policy
See Administrative Procedures AP 5550
See Administrative Procedures [ # ].
*5055 - GUEST SPEAKERS FOR
STUDENT ACTIVITY GROUPS
San
Jose/Evergreen
Community College District
affirms the obligation of
institutions of higher learning
to foster the free search for
truth.
In meeting that
obligation, the District will
strive to maintain on each
college campus a spirit of free
inquiry and to develop an
atmosphere conducive to free
expression
and
critical
evaluation of divergent points
of view.
Guest speakers may be invited
by faculty members or by any
recognized
student
organization, in accordance
with
existing
campus
procedure, to speak on issues
of political, philosophical,
economic,
or
social
significance.
**
The President (or designee)
shall be informed prior to the
appearance of all speakers on
campus.
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CCLC Suggested Policies
BP 5570
Student Credit Card
Solicitations
Reference: Title 5 Section 54400;
Civil Code Section 1747.02(m);
Education Code Section 99030.
Current District Policy
Page 47
Section
Title
Proposed District Policy
BP 5570
Student
Credit
Card
Solicitati
ons
Reference: Title 5 Section 54400; Civil
Code Section 1747.02(m); Education Code
Section 99030.
The [CEO] shall establish procedures
that regulate the solicitation of student
credit cards on campus.
The Chancellor or designee shall establish
procedures that regulate the solicitation of
student credit cards on campus.
See Administrative Procedure AP 5570
See Administrative Procedure (__#__)
BP 5610
BP 5700
Athletics
Reference: Education Code Section
78223, 66271.6, 66271.8
The District shall maintain an
organized program for men and women
in intercollegiate athletics. The
program shall not discriminate on the
basis of gender in the availability of
athletic opportunities.
The [ CEO ] shall assure that the
athletics program complies with the
California
Community
Colleges
Commission on Athletics Constitution
and Sports Guides, and appropriate
Conference Constitution regarding
student athlete participation.
BP 5700
Voter
Registrat
ion
Athletics
Each college shall adopt efforts to provide
voter registration opportunities to students.
See Administrative Procedures AP 5610
Reference:
Education Code Section 78223, 66271.6,
66271.8
The District shall maintain an organized
program for men and women in
intercollegiate athletics. The program shall
not discriminate on the basis of gender in
the availability of athletic opportunities as
outlined in Title 9.
The President or designee shall assure that
the athletics program complies with the
California Community Colleges
Commission on Athletics Constitution and
Sports Guides, and appropriate Conference
Constitution regarding student athlete
participation.
See Administrative Procedure [ # ].
See Administrative Procedure AP 5700
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Page 48
Exhibit 19-C