Cambridge Rock Festival
CRF16 – 4/5/6/7th August 2016
You MUST supply full
payment and up to date
safety certificates for your
application to be accepted.
Call the office if a problem.
Checklist :-
Full Payment
VAT Receipt Issued
Trader Price List
Office; RBF Festivals Ltd, Hop Row, Haddenham, Ely, Cambs, CB6 3SR
Photograph
Tel: 01353-749749 or email us roberts841@btinternet.com
Local Auth Reg
Company registered in England & Wales. Registration Number: 5012541. Director: David Roberts.
Hygiene Cert
Gas Cert
Concession Application - to be fully completed in block capitals
Electrical Cert
Business & Contact Name: …………………………………………………………………………….. PAT Certs
Risk Assessment
Trading Address: ……………………………………………………………….…………………….. Public Insurance Cert
Employer Insurance Cert
……………………………………………………………….……………………..
……………………………………………………………….……………………..
Postcode: ……………………………………
Home/Office: …………………………....
Office Use Only
Telephone DAY: …………………………………………....
Fax: ….…………….……………….
MOBILE: ……………………………………………………..
Ltd Company number: …………………………..…..
Email: …………………………………………………………
VAT Number: …………………………………………..
Type of Stall Required
* Your Bank: ........................... A/C: ..............................Sort Code: ............
When booking your outside pitch please state your overall dimensions, which should include any vehicles you require
on your pitch – please do not forget to add any additional length/width for drawbars, fold out flaps etc. We will use
these dimensions for setting out the site. It is important to advise length of frontage. A stock van or caravan may go
behind the stall but vehicles may not move in and out until after the public has vacated the performance area, so leave
staff vehicles in the public car park. POWER IS AVAILABLE ON SITE FOR TRADERS @ £150+VAT for 16A or
£200+VAT for 32A and will run Thursday 1pm through to Monday 1am (11am approx for food traders).
Inside table stalls will have general lighting in the arts & crafts marquee. Dedicated power may be possible for an
additional fee subject to demand. CRF crew (Red T Shirts) must be given a 50% food (only) discount.
When filling out this table please circle or mark with an “X” ONLY the stall types listed beneath, and work out the total.
We want to be fair to you so if you are slightly over the standard dimensions below, please give me a call to to
see if we can offer some flexibility, as normally additional space is charged at £100+VAT per linear metre
frontage. IMPORTANT- dimensions will be used to set out with no extra leeway unless by prior arrangement.
Stall type and size
State
State
Cost £
Cost £
Power 16A or
Front
Depth
before VAT
Inc 20% VAT 32A socket
Circle / X
Metres
Metres
Must be ordered
Circle / X
Circle / X
here cannot be
added on site.
All Food Stalls / Trailers
1600+VAT
1920.00
£150/£200+VAT
Ice Cream Van (1)
Non-food Large (6m wide x 6m)
Non food Small (3m wide x 6m)
1600+VAT
500+VAT
300+VAT
1920.00
600.00
360.00
£150/£200+VAT
Add £100+VAT
Add £100+VAT
Art & Crafts Marquee - stalls
trestle table; 2 chairs (or 3x 3m)
300+VAT
360.00
No Power (area
will be softly lit).
150.00
200.00
250.00
180.00
240.00
300.00
-----------------___________
choose 16A
or 32A Power
3 Phase TBA
Be sure to order the correct power – adding extra
POWER 16A
cables will cause loading problems and fines OR
POWER 32A
EVEN EXCLUSION FROM THE SITE!
3 PHASE
Total Cost - payable in full with application, use 20% VAT inclusive
figure in the right column & add power. VAT receipt by return.
Office use: Transfer or Cheque number
Amt
4t h/ 5th / 6th / 7th August 2016 (arrive before 10am Thursday).
NB a charity evening may be added on Wednesday 3rd Aug.
Set up date & arrival time.
Total
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Cambridge Rock Festival
CRF16 – 4/5/6/7th August 2016
Office; RBF Festivals Ltd, Hop Row, Haddenham, Ely, Cambs, CB6 3SR
Tel: 01353-749749 or email us roberts841@btinternet.com
Company registered in England & Wales. Registration Number: 5012541. Director: David Roberts.
Business/Traders Name: ……………………………………………………… Vehicle Reg: ……………………………….
.
Food vendors must provide copies of ALL the following with your application:
1. A price list & good picture of your stall with application. Our fees are still quite low, so don’t
overprice to the festival goers.
2. Local authority registration.
3. Hygiene certificate.
4. Gas appliance certificate.
5. PAT electrical safety test certificate/labels.
6. Your own Hazard/Risk assessment document.
7. Current public liability certificate - minimum cover £5,000,000. (call if an issue).
8. Employers liability insurance certificates - minimum cover £10,000,000. (call if an issue).
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Enclosed X
Please ensure consistent pricing during the festival and display your price list at all times.
Pay particular attention to staff personal hygiene, clean aprons / whites, hand washing and fingernails etc.
Site Power is now to be available £150+VAT for 16A, £200+VAT for 32A, £250 +VAT for 3 Phase**.
A 3 phase supply** may be available but must be ordered in advance. No 3 phase requests on the day!
Power will be available for units providing breakfast on Monday morning. Bring your own tested cables.
Speak to the site crew if you have any disposal issues on site.
For 2016 we will label all power cables connected & check against booked supplies on a regular basis.
Vans for storage and sleeping permitted behind the stall line,
No mobile sales ‘off stall’ are permitted, additional food types not disclosed may have to be removed.
Extra vehicles that need to go on and off site must use the public car park.
No vehicle movements allowed whilst the public are in the performance area.
Security; overnight guards are employed but you are responsible for your stall / vehicles.
Payment to RBF Festivals Ltd HSBC A/C 21444573 Sort: 40-32-14 Ref: your stall name.
Send forms & cheques to RBF Festivals Ltd, Hop Row, Haddenham, Ely, Cambs, CB6 3SR
All bookings must be fully paid 20% VAT
Food Discount for CRF Crew 50% - will list your stall in the steward control & backstage crew areas.
Write a brief description of products/services to be offered by your stall below:
One extra vehicle allowed behind the pitch which has to remain until after the crowd has cleared on Sunday night /
Monday morning 1am.
list names of all staff.:
I declare that all information I have supplied is correct, that I have read the outline rules on page one two and three of
this document and agree to comply with them. I undertake to comply with all and any further regulations that may be
imposed by the local authority or the venue. I understand that I will lose any right to trade on the day if this contract is
broken and no refunds will then be given. RBF Festivals Ltd reserves the right to refuse any applications.
Signed………………………………Date……………
Name…………………………………………………..
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Cambridge Rock Festival
CRF16 – 4/5/6/7th August 2016
Office; RBF Festivals Ltd, Hop Row, Haddenham, Ely, Cambs, CB6 3SR
Tel: 01353-749749 or email us roberts841@btinternet.com
Company registered in England & Wales. Registration Number: 5012541. Director: David Roberts.
Terms & Regulations
You are required to send full payment and all requisite documentation with your application by cheque or Transfer.
Payment to RBF Festivals Ltd HSBC, A/C: 21444573, Sort:40-32-14, Ref: add your stall name.
To secure your pitch, if you do not have all the requisite documentation please call us to discuss. If documents have
not been provided by the set up day, unless by prior arrangement, you will not be allowed to trade. Please note: there
are no refunds issued in these circumstances.
Festival Overview: The 2016 Cambridge Rock Festival will take place on 4th / 5th / 6th / 7th August, and will be
licensed for up to 5,000* people 1500 - 3000 is more likely. Many of these will be weekend campers. The audience
profile will be mostly aged 35+. Friday to Sunday are all full days for festival goers. On Thursday 7th August
performance commences at 5.30pm to midnight campers arriving 11am onwards. This night is a low cost option to
festival ticket holders (camping is also permitted); non festival people can attend for a low price of £20.00 (entry is also
discounted by £5 to CAMRA members). Due to the close proximity of Cambridge and the large number of free tickets,
which will be issued to certain organisations (local and national radio stations, newspapers, clubs etc) we expect
Thursday 4th to be well attended and offers a great start to the event (the busiest night most years).
Arrival and set you must clearly indicate your arrival day on your booking form. If you would like to have a stall at this
year’s festival please return the attached form as soon as possible. We aim to minimise stall content overlap to give
audience variety and stallholders some degree of exclusivity if possible, so please get your application in early.
Indoor Sales Stalls: There will be no space for trestle table size stalls inside the main stage marquee due to greater
numbers expected in 2014. The trading spaces will be in a dedicated marquee close to the main stage. The spaces
are intended for table top sales such as Record/CD sales, Arts and Crafts etc. We will supply a table and 2 chairs only.
Call us now if you are in need of power as this might be possible to arrange, but will add to the cost of the stall. The
additional cost will be determined by the number of stallholders requiring power.
Vehicles: Parking is free for stallholders using the car park. Vehicles that are required on your pitch must remain on
your pitch or behind throughout the festival. Vehicles belonging to indoor stall holders will only be allowed in the
loading area during set up & breakdown. At all other times they must remain in the car park.
Payment: RBF Festivals Ltd requires full payment of the total cost of your stall; please send this with your
application. If your application is declined your payment will be returned. You will be sent a letter or email before 1st
May confirming your stall place. First come first served – no cheques accepted less than 2 a months before CRF 14.
If you wish to discuss any aspect of your booking please speak to Dave on 01353-749749 and leave a message;
these are accessed regularly and we’ll ring you back as soon as we can. You might get a speedier response if you
email us at vendors@rockinbeerfest.co.uk
General Regulations
Stalls will not have any amplified music.
Please bring water containers for your waste water.
Fires & disposable barbecues are not permitted and the sale or use of wax torches is completely prohibited.
Stalls must not sell any alcohol, cigarettes and tobacco (this includes tombolas).
No permanent tattooing or skin piercing is allowed.
Please do not bring animals on to the site (dogs and registered guide dogs allowed – but not on food stalls).
All outdoor stalls must have a fire extinguisher (min. 2kg CO2) & a light duty fire blanket (our fire marshal can test and
supply).
All traders must comply with local regulations including safety, environmental health, fire, trading standards.
Please clear up dead tie raps, if used, try to use only white, silver or red as black or green tie raps can be hard to spot
in the long grass or heaven forbid mud! We are striving for an even greener festival so please use biodegradable
consumables. If you do not have a local supplier, Biopac Ltd sell biodegradable consumables. Tel 01386 555777
www.biopac.co.uk Gas bottles, cooking oil, ty-raps NB: Gas bottles and oil cans will be marked on arrival by the site
crew.
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