BSNL ERP PROJECT
Integration Test Script Document
Module- SAP Project Systems
Business Process- Plan to Build Transmission Projects
Business Line:- Western Transmission Projects
Integration Test Script No.:- IT_004
Reference BPML no:- BSNL_BBP_PS_TP
Version:2.1
Date :- Feb 2 nd 2011
©HCL Confidential
Page 1 of 68
CHANGE HISTORY
DATE
VERSI
ON
AUTHOR
CHANGE DESCRIPTION
11/05/2010
13/05/2010
11/06/2010
21/07/2010
0.1
0.2
1.0
1.1
Gaurav Verma
Rajeev Sharma
HCL Consulting Team
Gaurav Verma
01/12/2010
02/02/2011
2.0
2.1
HCL Consulting Team
HCL Consulting Team
Draft Version
Review (before input from Other Modules)
Final Version
Modification of IT Script addition of Roles and
Authorizations, Developments, Negative Testing
and FI Accounting Entries
Updated version
Updated Version on Core Team Comments
1st
Testing Status
TESTER NAME
MODULE
DESIGNATION
LOCATION
TESTING STATUS
SIGN
ALTTC
ALTTC
ALTTC
ALTTC
ALTTC
ALTTC
ALTTC
ALTTC
ALTTC
ALTTC
ALTTC
©HCL Confidential
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FINAL TEST STATUS
REASONS (IF FAILED)
ACTION TO BE TAKEN
APPROVED BY BSNL TEST
MANAGER
1) Business Scenario
TEST CASE NO.
IT_004
HCL RESPONSIBILITY
Mr. Rajesh Jain
BSNL RESPONSIBILITY
Mrs. Shuchi khare
BUSINESS LINE
Transmission Projects
BUSINESS PROCESS
Plan to build Transmission Projects
BRIEF DESCRIPTION OF PROCESS
This scenario includes all the integrated steps involved in Plan to Build Transmission
Projects which are executed in BSNL for transmission project business line
SPECIAL ENVIRONMENT
CONSIDERATIONS (IF ANY)
Customer Enhancement fields should be taken into consideration along with roles and
authorizations, Negative Testing and FI accounting entries.
START DATE :
08/02/2011
STATUS
Released
FINISH DATE :
RELATED BUSINESS SCENARIO(S)
©HCL Confidential
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2) Setup Data
ENVIRON
MENT
DETAILS
ORG.
DATA
USED
SYSTEM
ECC 6.0
CLIENT
Quality 400
DATA OBJECT
COMPANY CODE
VALUE / CODE
1061
DESCRIPTION
COMMENTS AND NOTES
PLANT
6106
BUSINESS AREA
PROFIT CENTER
MRP CONTROLLER
6106
10000
001
PURCHASING
ORGANIZATION
1000
2000
STORAGE LOCS
PROJECT PROFILE
1000
BSNL_TP
PURCHASE GROUP
010
060
MATERIALS
PERSON
RESPONSIBLES
APO will be created w/o Plants.
PR/ PO will be created with
respective plants.
Central
Procurement
Decentralize
Procurement
Main
TP Project Profile
Corporate MM
Cell
WTP Circle MM
Cell
12004761
12005769
60
DGM - TRANSMISSION PROJ (Level 1)
60
DGM - TRANSMISSION PROJ (Level 2)
55
JTO - CABLE (TP) (Level 3)
57
JTO - EQUIPMENT (TP) (Level 3)
1
JTO_CIVIL (Level 3)
6
JTO_ELECTRICALWORKS (Level 3)
©HCL Confidential
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3) TRANSACTIONAL STEPS
No.
1
1.01
BUSINESS PROCESS STEPS
MODUL
E
T-CODE
INPUT DATA /
SPECIAL
INFORMATION
Role/Designation
(Proposed)
OUTPUT DATA /
RESULT
Project Planning & Estimation
Project Definition Creation
Click on
“TP/11/00001”
Enter Project number:
Click on to Find Next
“Unused Project number will appear
Click ok”
Note:- Refer the number proposed by system
– select the same – don’t change the number
to any other number
PS
CJ01
(If Require) Enter Std PD for copying from
std templates to create New Project:-
“BSNL_TP”
EO for the
Area can
create the
Project as per
existing Roles
Select project Profile :
Press Enter
Project Description :-
“1061”
Enter start date :©HCL Confidential
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Company Code : Business Area : Plant : Person Responsible:- (DGM Area)
Enter Long text (Extra Specification)
Click on Project Definition
Go to Details > Project Definition Customer
Enhancement Field:Enter Following information:Project Classification:Type of Work:State/Region/Others:Priority:Project Value:Ring Code:Part of Any EB Project:Only to be filled if above entry is have “YES”
Project Code:Customer No:Click on Save (Ctrl+S)
©HCL Confidential
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1.02
Create WBS Element
Enter Project Definition :“Created
above”
Select WBS ELEMENT OVERVIEW
Enter in the first line i.e. for level 1
WBS number:
Description:
“@”
Note:- Description of level 1 WBS Should be
same as Description of Project Definition
Project type:Note:- Project Type should be as per Business
line
PS
CJ02
EO
“TP”
Person Responsible Field:- EO/ Area*
Un check the operative indicator
on root WBS Element
Press Enter
Note: - On root level WBS Element Acct
Assign operative indicator should be
unchecked.
In the second row :Enter
Level:©HCL Confidential
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WBS element:Enter @XX
@XX where XX is the s.no. at the level 2 or 3
Project type:Note:- Level Two WBS Should be
HOP/Station/City
WBS Description:
“as per the desired structure”
Repeat above step to create more WBS
elements at level 2 & 3
Select the complete row and click on the
icon – WBS element Detail Screen
Enter
Person Responsible (from F4 List)
(in case WBS Belongs to other unit this field
should have the name of person to which
WBS need to be sent for update)
Go to the “Dates” Tab
Enter Basic Start Date
Enter Basic Finish Date
Go to Long Text tab > Enter Long text* (Extra
©HCL Confidential
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Specification)
Select the WBS Element Row:Go to the DetailsWBS element Customer
Fields
RKM Plan:RKM Actual:SKM Actual:Transmission System Capacity
City/Section:Project Category (WBS based for Cable &
Equipment):Status of Space:Status of DC Power supply:Allotment of Lambda(slot)/Fibre by
Maintenance Region:Health of Lambda/Fibre:Type of Equipment:Click on Save (Ctrl+S)
©HCL Confidential
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1.03
Sent WBS Element for Survey through the Note sheet
Enter Project Number :Select WBS Element
Go to the DetailsWBS element Customer
Fields
Enter the ID of person to whom mail is to be
sent.
“To carry out
Survey”
PS
CJ02
EO
Write the comments in the Comment area and
press
1.04
Read Project received in Inbox*
Click on the inbox
Click on Workflow
Press
to open the note sheet screen
PS
DE/SDE/JTO
Execution
Team of Cable
& Equipment
SBWP
“Carry out Survey”
1.05
Create & Assign Survey Report to Project*
Select
Document No : (SHOULD BE BLANK)
Document Type (F4 Drill Down List)
PS
CV01N
“ZPD”
DE/SDE/JTO
Execution
Team of Cable
& Equipment
“00”
Document Part
©HCL Confidential
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“000”
“00”
Document Version
Press enter and on the next screen enter:
Description
Click on to open folder button
Survey report
Click on to object link tab
to attach
Select WBS Element tab
Enter WBS Element:-
Click on Save (Ctrl+S)
1.06
Update the Project Status to Survey Done by Concern Authority
Enter the following:
Project Number
Or
WBS Element
PS
CJ02
©HCL Confidential
DE/SDE/JTO
Execution
Team of Cable
& Equipment
Page 11 of 68
Click on to WBS Icon
Select root WBS
1.07
Go to EDIT > STATUS > User Status > Set n
pass
Click on to
Status set SRVD: Survey Done
Click on Save (Ctrl+S)
Sent WBS Element for Survey Approval through the Note sheet
Enter Project Number :Select WBS Element
Go to the DetailsWBS element Customer
Fields
Enter the ID of person to whom mail is to be
sent.
PS
CJ02
DE/SDE/JTO
Execution
Team of Cable
& Equipment
“DGM AREA”
Write the comments in the Comment area and
press
©HCL Confidential
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1.08
Read Project received in Inbox
Click on the inbox
Click on Workflow
Press
to open the note sheet screen
“Read Note sheet”
Open WBS Element > Click onto open WBS
Tab.
PS
SBWP
/DGM
AREA/COMPE
TENT
AUTHORITY
Press Enter
Select WBS Element > Go to Document
Overview and see the Survey Report to finally
approve the same.
1.09
Update the Project Status to Survey Approved by Approving Authority
Enter the following:
Project Number
Or
WBS Element
Click on to WBS Icon
PS
CJ02
Select root WBS
DGM
AREA/COMPE
TENT
AUTHORITY
Go to EDIT > STATUS > User Status > Set n
pass
©HCL Confidential
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Click on to
Status set SRVA: Survey Approved
Click on Save (Ctrl+S)
1.10
Update the Project Status to Survey Approved by Approving Authority
Enter the following:
Project Number
Or
WBS Element
Click on to WBS Icon
Select root WBS
PS
CJ02
DGM
AREA/COMPE
TENT
AUTHORITY
Go to EDIT > STATUS > User Status > Set n
pass
Click on to
1.11
Status set SRVA: Survey Approved
Click on Save (Ctrl+S)
Update the WBS Element Customer Enhancement Field Values
Enter Project Definition :Select WBS ELEMENT OVERVIEW
PS
CJ02
Select the WBS Element line
©HCL Confidential
“Created above” Execution
Team(DE/SDE/
JTO),
Electrical
Execution,
Civil and
Equipment
Execution DE
Page 14 of 68
/SDE/ JTO
Execution
Go to the DetailsWBS element Customer
Fields
RKM Plan:RKM Actual:SKM Actual:Transmission System Capacity
City/Section:Project Category (WBS based for Cable &
Equipment):Status of Space:Status of DC Power supply:Allotment of Lambda(slot)/Fibre by
Maintenance Region:Health of Lambda/Fibre:Type of Equipment:Select WBS Hierarchy
Do needful changes
Adjust level of WBS element by Selecting
©HCL Confidential
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NODES
Click on Save (Ctrl+S)
1.12
Sent WBS Element for Detailing through the Note sheet
Enter Project Number :Select WBS Element
Go to the DetailsWBS element Customer
Fields
Enter the ID of person to whom mail is to be
sent.
PS
CJ02
“SDE/JTO”
Write the comments in the Comment area and
press
1.13
Note:- For
steps related
to Civil &
Electrical
process steps,
Execution
“Creation of PE”
please refer
Team(DE/SDE/ Civil &
JTO),
Electrical IT
Electrical
Scripts IT005
Execution,
and IT006
Civil and
Equipment
Execution DE
/SDE/
JTOExecution
Read Project received in Inbox
Click on the inbox
Click on Workflow
Press
to open the note sheet screen
PS
SBWP
“Read Note sheet”
Open WBS Element > Click onto open WBS
©HCL Confidential
Cable
Execution
Team(DE/SDE/
JTO),
Electrical
Execution,
Civil and
Equipment
Page 16 of 68
Tab.
Execution DE
/SDE/
JTOExecution
Team
Press Enter
“Review the WBS Element Overview” and its
details.
1.14
Create Network
Select Network Profile:“BSNL_TP”
Select Network Type:“ZPS2”
Enter Plant:“001”
Enter MRP Controller:Enter the Description of Network:PS
Execution
Team(DE/SDE/
JTO),
Electrical
Execution,
Civil and
Equipment
Execution DE
/SDE/ JTO
Execution
Network
created
CN21
Enter the Basic Start Date:Enter the Basic Finish Date:Click on the Assignment tab
Enter WBS Element:“Created above”
Press F4 & Select relevant WBS
Click on Save (Ctrl+S)
©HCL Confidential
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1.15
Create & Assign Internal Activity (task)*
Enter Network
“Created above”
Select
Activity icon
Select tab for following
-Internal activity:
Note the control keys as
Internal activity : PS01
Normal duration:Start Date:Finish Date:Material Planning Cost:(In case Cost of material is not available but
provision needs to be created)
Plan for material cost: Click on Component Overview
PS
CN22
Enter Material no:Plant :-
Executio
n
Team(DE
/SDE/JT
O),
Electrical
Executio
n, Civil
and
Equipme
nt
Executio
n DE
/SDE/
JTOExec
ution
Requirement Qty:Requirement date:Item category - L
(Reservation for WBS Element)
Save Network
©HCL Confidential
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1.16
Create BOM
Enter Material No.
“Material No.”
Enter Plant
6106
Enter BOM Usage
1
Press Enter
L
Enter Item Category L
CS01
Enter Component
“Material No.”
Enter Qty
Executio
n
Team(DE
/SDE/JT
O),
Electrical
Executio
n, Civil
and
Equipme
nt
Executio
n DE
/SDE/
JTO
Executio
n
BOM Created
“Qty”
Click on Save (Ctrl+S)
1.17
Use Bill Of Material In Network to create Material Estimate
Enter Network
©HCL Confidential
Page 19 of 68
PS
CN22
“Network No.”
Select
Activity icon
Select Tab for following:
Internal Processing Tab
Select Internal Activity
Click on Component Overview
Click on Explode BOM
‘Required Qty’
Enter Reqt. Qty
Click on
or Press Enter
Select a BOM alternative
BOM
Exploded
Click on
or press Enter
Change Qty If Required
©HCL Confidential
Page 20 of 68
Click on
1.18
(In Network Screen)
Plan the External Services in Estimate
Enter Network
Select
Activity icon
select the
CN22
data tab.
To create the service activity,
check the service check box and enter the
description of the service.
Enter the procurement details*
 Material group
 Purchasing organization
 Purchasing Group and
 Requisitioner
 Tracking Number
Confirm .
PS
Execution
Team(DE/SDE/
JTO),
Electrical
Execution,
Civil and
Equipment
Execution DE
/SDE/ JTO
Execution
Team
In Next Screen:If Service master is available for the required
service, Enter Service No. & Quantity .
If Service master is not available, Enter the
Short Text:
Quantity:
Unit:
©HCL Confidential
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Gross Price:
Cost element:-
Click on Back (F3)
.
To go back to the network
Click on
1.19
or (Ctrl+S)
Plan the Miscellaneous Cost in Estimate
To Plan the Miscellaneous cost in the estimate
, use the General Cost Activity
Enter Network
Select
Activity icon
Go to the tab for Primary Cost as shown
below
PS
CN22
In the table enter the description of the
general cost activity
Execution
Team(DE/SDE/
JTO),
Electrical
Execution,
Civil and
Equipment
Execution DE
/SDE/
JTOExecution
Team
Enter the Amount
Enter the Cost Element
Select the Activity and go to the Icon on the
lower portion of the screen as shown below
©HCL Confidential
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Go to the Dates Tab
Enter ‘Normal Duration’
Enter ‘Unit’
1.20
Press Enter
Click on Save (Ctrl+S)
Ignore the Warnings(Press Enter)
Connect the Activities (to prepare Scheduling Bar Chart)
Enter Network No.
Select
Activity icon
Click on to
activities:-
to create relationship between
PS
CN22
Activities can be link together by giving
FS/SF/FF/SS relation by clicking on to
connect tab
Execution
Team(DE/SDE/
JTO),
Electrical
Execution,
Civil and
Equipment
Execution DE
/SDE/
JTOExecution
Team
Click on to
to view GANTT chart.
Click on Save (Ctrl+S)
©HCL Confidential
Page 23 of 68
1.21
Create Progress Milestones in the Project
Enter Network
Select
Activity icon
Click on the Activity Menu and the select the
activity
PS
CN22
select the option Milestone Overview
Enter Milestone description:
Enter the Date:
Click on
1.22
Cable
Execution
Team(SDE/JT
O), Electrical
Execution,
Civil and
Equipment
Execution
SDE/ JTO
Execution
Team
or (Ctrl+S)
Scheduling
Enter project number
Click on to Basic tab Icon
On Next Screen Select:-
PS
CJ29
©HCL Confidential
Cable
Execution
Team(SDE/JT
O), Electrical
Execution,
Civil and
Equipment
Execution
Page 24 of 68
SDE/ JTO
Execution
Team
Click on to Execute
“Scheduling Carried out”
Click on to
dates for WBS Element
to view schedules of
Select the TOP WBS Element and
Click on to
to view GANTT chart.
Click on Save (Ctrl+S)
1.23
Assignment of Root WBS element to IM Position
Enter Project Definition No.
Click on WBS Element Overview
Select the WBS
Go to Extras – Investment Programs
“BSNL”
PS
CJ02
Enter Investment Program
Select Relevant Position ID
Enter Approval Year
Press Enter
Click on Save (Ctrl+S)
©HCL Confidential
Cable
Execution
Team(SDE/JT
O), Electrical
Execution,
Civil and
Equipment
Execution
SDE/ JTO
Execution
Team
Page 25 of 68
1.24
Status Update as Estimate Created
Enter the following:
Project Number
Or
WBS Element
Cable
Execution
Team(SDE/JT
O), Electrical
Execution,
Civil and
Equipment
Execution
SDE/ JTO
Execution
Team
Click on to WBS Icon
Select WBS
PS
CJ02
Go to EDIT > STATUS > User Status > Set
Click on to
Status set PECT: PE Cum DE Created
1.25
Click on Save (Ctrl+S)
Send Project Estimate for Approval to Approving Authority
Enter Project Number :“PE Sent for
Approval”
Select WBS Element
Go to the DetailsWBS element Customer
Fields
PS
CJ02
Enter the ID of person to whom mail is to be
sent.
“Concern IFA”
Execution
Team(DE/SDE/
JTO),
Electrical
Execution,
Civil and
Equipment
Execution DE
/SDE/ JTO
Execution
Write the comments in the Comment area and
©HCL Confidential
Page 26 of 68
press
1.26
Read Project received in Inbox
Click on the inbox
Click on Workflow
FI
1.27
SBWP
Press
to open the note sheet screen
Add your comments and forward it the next
person.
Review Project Estimate Created
Select PS info Profile:
GM/DGM/IFA/
Competent
authority
GM/DGM/IFA/
Competent
authority
Enter Project Number/WBS number:Click on to Execute
Review the Cost Estimate prepared:In case further column need to be added
PS/FI
CN41
CN52N
Click on to
select the fields from right
column then click on to arrow to move field
into left column to display the fields
1.28
Update the Status as PEFI by Concern FI Authority
Enter the following:
Project Number
Or
WBS Element
FI
CJ02
IFA
Click on to WBS Icon
©HCL Confidential
Page 27 of 68
Select WBS
Go to EDIT > STATUS > User Status > Set
1.29
Click on to
Status set PEFI: PE Cum DE Concurred(FI)
Click on Save (Ctrl+S)
Send Project Estimate for Approval to Approving Authority
Enter Project Number :“PE Send for
Approval”
Select WBS Element
Go to the DetailsWBS element Customer
Fields
Enter the ID of person to whom mail is to be
sent.
FI
CJ02
IFA
PS
SBWP
DGM
Area/Compete
nt Authority
“Concern DGM”
Write the comments in the Comment area and
press
1.30
Read Project received in Inbox
Click on the inbox
Click on Workflow
Press
to open the note sheet screen
Add your comments and forward it the next
person.
©HCL Confidential
Page 28 of 68
1.31
Review Project Estimate Created
Select PS info Profile:
“000000000001”
Enter Project Number:Click on to Execute
Review the Cost Estimate prepared:In case further column need to be added
PS
CN41
CN52N
DGM
Area/Compete
nt Authority
Click on to
select the fields from right
column then click on to arrow to move field
into left column to display the fields
1.32
Update the Status as Project Estimate Approved by Concern Approving Authority
Click on the inbox
Click on Workflow
Press
to open the note sheet screen
Check the comments
To review project cost report, press button
“Cost Report”
After going through report, press back button
for returning to the main Notesheet screen.
PS
SBWP
Press button “Approve Project Estimate”
Note: Prerequisite to
approve
Project
Estimate is
that all WBS
elements of
project should
be on User
DGM
Status PEFI, if
Area/Compete not system will
nt Authority not allow to
approve
estimate.
to approve the
estimate of complete project. System will set
PEAP: PE Cum DE approved status on all
WBS elements
©HCL Confidential
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1.33
Send Project/WBS for Budgeting
Enter Project Number :“WBS Sent for
Budgeting”
Select WBS Element
Go to the DetailsWBS element Customer
Fields
Enter the ID of person to whom mail is to be
sent.
PS
DGM
Area/Compete
nt Authority
CJ02
“Concern AO/IFA”
Write the comments in the Comment area and
press
1.34
Read Project received in Inbox
Click on the inbox
Click on Workflow
Press
to open the note sheet screen
Add your comments and forward it the next
person.
1.35
FI
SBWP
AO/JAO/IFA
Budgeting to IM Nodes
Enter IM Programme Name
Enter Approval Fiscal Year
Enter Position ID
Press Execute
Select the Project Code in the next screen
Copy the Plan Values
Note the
Document No.
BSNL_SSA
FI
AO/JAO/IFA
IM52
©HCL Confidential
Page 30 of 68
Update the Overall and Annual Values as per
the
Plan Values
Check for the errors
1.36
Press Save (Ctrl+S)
Activate Availability Control
Enter Data base Profile:-
000000000001
Enter Project Number :Select the Below options
FI
1.37
CJBV
AO/JAO/IFA
Click on to Execute
Send Project/WBS after Budgeting to Concern Person
Enter Project Number :“Budgeting
carried out for
WBS”
Select WBS Element
Go to the DetailsWBS element Customer
Fields
FI
CJ02
AO/JAO/IFA
Enter the ID of person to whom mail is to be
sent.
“Concern Planning team member”
©HCL Confidential
Page 31 of 68
Write the comments in the Comment area and
press
1.38
Read Project received in Inbox
Execution
Team(DE/SDE/
JTO),
Electrical
Execution,
Civil and
Equipment
Execution DE
/SDE/ JTO
Execution
Team
Click on the inbox
Click on Workflow
Press
to open the note sheet screen
PS
SBWP
Add your comments and forward it the next
person.
1.39
Distribute the budget to individual WBS elements
Enter Controlling Area
C
J
3
0
1000
Enter Project Definition
PS
Enter the Budget value
Go to Total Up
©HCL Confidential
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Save the Document
1.40
Plan for Project Wise Activities (SKF)
Enter “0” in
Version
Enter Version
C J S 2
Enter From Period
Enter To Period
“Enter Period”
Enter Fiscal Year
“Enter Fiscal
Year”
PS
Enter WBS Element
Enter the WBS
number on
which SKF has
to be planned
Enter Stat. key figure
Click on ‘Overview screen’ (F5)
Execution
Team(DE/SDE/
JTO),
Electrical
Execution,
Civil and
Equipment
Execution DE
/SDE/
JTOExecution
Team
Enter SKF
Code (search
w.r.t the
©HCL Confidential
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On the overview screen, enter:
description,
these are the
values starting
with “B”
Current Plan Value
Select the Row
Click on
Period Screen
Enter the Month wise Plan Values
Click on Save (Ctrl+S)
1.41
Approval of Civil and Electrical WBS Element (if Require)
This steps
already carried
out/shall be
carried out in
IT005 and IT006
testing
Note :Script Updated Note Added :- (For steps
related to Civil & Electrical process steps,
please refer Civil & Electrical IT Scripts IT005
and IT006)
2
2.01
Project Execution.
Update the Status as Release WBS Element (Logistical Approval)*once the WBS/PE is approved
Enter the following:
DGM
PS
CJ02
Area/Compete
WBS Element
nt Authority
©HCL Confidential
Page 34 of 68
Click on to WBS Icon
Select WBS
Select Individual Row of WBS Element:
Go to EDIT > STATUS > RELEASE
Status release set.
Save project
2.02
Click on Save (Ctrl+S)
Update the Status as Release Network Activity (Logistical Approval)
Enter the following:
Network
Click on to Network Header
Select Individual Row of WBS Element:
Go to EDIT > STATUS > RELEASE
PS
CN22
DGM
Area/Compete
nt Authority
Status release set.
Save project
2.03
Click on Save (Ctrl+S)
Update the Status as Municipal Approval Received (If Require)
Enter the following:
Project Number
Or
PS
CJ02
©HCL Confidential
Cable Execution
Team(SDE/JTO
Page 35 of 68
), Electrical
Execution, Civil
and Equipment
Execution JTO
/SDE/ JTO
Execution
WBS Element
Click on to WBS Icon
Select root WBS
Go to EDIT > STATUS > User Status > Set
Click on to
2.04
Status set MUAP: Municipal Approval
Received
Click on Save (Ctrl+S)
Project Reservations (For Material)
Project Reservations
Cable
Execution
Team(SDE/JT
O), Electrical
Execution,
Civil and
Equipment
Execution
SDE/ JTO
Execution
Team
Enter project number :MM/
PS
2.05
Materials Purchase Requisition
Select PR Document Type ZAPR (ZNBR for
Need Based Requisition)
Enter Material Code
Enter Plant
MM
MB25
ME52N
©HCL Confidential
Document Type:
ZAPR
Materials as per
Master Data
Page 36 of 68
Enter Quantity
Enter Tracking Number and Requisioner
Select the relevant sourcing option at line item
level:
RFQ : Request for Quotation
PBT : Physical Bid Tendering
SRM : E-Tendering
Sheet
Purchase
Group: 010
(Central) 060
(Decentral)
2.6A Release Purchase Requisition (Initiator)
1.User intiates the document for approval.
2.Select next user for Approval/Forward OR
MM
Rejection/Return
3.Enter Comments
2.6B Release Purchase Requisition (Forward/Consensus)
1.Select next user for Approval/Forward OR
Rejection/Return
MM
2.Enter Comments
2.6C Release Purchase Requisition (IFA Concurrence)
1.Select next user for Approval/Forward OR
Rejection/Return
MM
2.Enter Comments
2.6D Release Purchase Requisition (Competent Authority)
1.Final Approval
MM
2.Enter Comments
3
3.01
SBWP
Document
Number
SBWP
Document
Number
SBWP
Document
Number
SBWP
Document
Number
Tendering Process
Creation of Tender
Login into Portal  Check the PR and create
RFx for the same.
Click on Requisitioning  Carry out sourcing

Select the shopping cart/item number column
 Click on NEXT
Click on create draft RFx  Select the RFx
type 2BOP in the transaction type column 
SRM
Click on
‘External
Area’ 
Create 
Document
 Enter
Name 
Upload File
©HCL Confidential
Page 37 of 68
Click on process selected draft.
On the next screen click on the RFx number &
on the next screen click on EDIT.
Change the RFx Name
Enter Submission deadline,
Enter Opening date, Technical RFx Response
opening date,
Enter the Tender fee.
Enter the EMD amount or EMD %.
Enter the BSNL Internal Tender Number.
 Continue
 Provide
the file 
Save
Add Technical RFx document To add
Technical Document in the tender, Click on
the ‘Tech RFx’ button. This will open new
window for C-Folder.
To define the Pricing condition, Select the item
 click on ‘Add Condition’ button  Select the
appropriate Condition for getting breakup from
bidders.
Click on Approval TabAdd reviewers
Click on Permission Button  Select Add
button  Search User name and Transfer 
Select Technical Opener/Price
Opener/Technical Evaluator Option  Save
 Close Window
Click on ‘Check’ button for any errors & then
click Publish to finally Publish the RFx after
Approval.
©HCL Confidential
Page 38 of 68
3.02
Approve and Publish
Login into system with the reviewer’s id and
click on the Work Overview. Select the RFx
and click. System will show the RFx to be
reviewed. Add your comments in the approval
tab and submit. Same process has to be
followed by all reviewers.
RFx is
approved and
published.
Login into the system with the approver’s id
and click on the Work Overview. Select the
RFx and click. System will show the RFx to be
approved. Click on the approval tab to see the
comments of the reviewers and finally add
your comments and click on the approve
button.
3.03
3.04
Payment of Tender Fee/ EMD
Click on the RFxRelated linksTender Fee
payment detailsChoose the vendor for
which tender fee is to be
updatedEditSelect the Payment
MethodEnter the amount and then select
the Status as ‘Paid’.
Save and close the window.
Submission of Bid by vendors
Click RFx and Auction  Refresh 
Click on the RFx number to see the details 
Click on the Row with the RFX number & click
on ‘Create Response’
To check and download the tender document
Addition of Technical Bid document
Updation of Price Schedule
Click on ‘Check’ for any errors.
Tender fee
status updated
as PAID.
Click on
‘Technical
RFx
Response’.
This will
open new
window for
C-Folder.
Go to the
©HCL Confidential
Click on
‘External Area’
 Open the file
attached and
check the details
Bid is
submitted
successfully.
Click/Expand on
‘Technical Bid’
 Open the
vendor section
Page 39 of 68
Finally Click on the ‘Submit’ to submit the Bid.
Conditions
tab & fill-in
the prices
for each
condition
 Create 
Document 
Enter Name 
Upload File 
Continue 
Provide the file
 Save
Go to the
Conditions tab
& fill-in the
prices for each
condition
3.05
Bid Opening
Purchaser Initiate the Technical RFx opening
once the technical opening date is reached
Approve the Opening of Technical RFx
response
Technical Evaluation
Same has to be repeated for price opening
Purchaser
selects the
RFx and
click on
‘Initiate
Technical
RFx
response
opening’
Technical
Opener
select the
RFx and
Click on
‘Open
Technical
RFx
Response’
©HCL Confidential
Provide Login
Credential 
Approve
**For approving
of the Technical
opening by the
TOC the default
time frame is 15
mins. But it can
be extended
Provide Login
Credential 
Approve
Technical
openers will
receive a mail
informing
initiation of
technical RFx
response
opening.
After Approval
Technical RFx
can be opened
Vendor are
Technically
accepted or
Page 40 of 68
rejected
Same has
to be
completed
by all the
members
Technical
Evaluator
Click on
‘Tech RFx
Response
and Award’

Click on
Vendor and
view the
vendor
Technical
bid
document

Accept/
Reject the
vendors
accordingly
3.06
Response And Award
Competent Authority Opens the RFx and
selects ‘Responses and Awards’ button.
Select Response Activity Tab to open the RFx
response.
Go to Purchaser  Overview  RFx
Comparative Statement  Enter RFx Number
Add Remarks 
Enter the
comments and
click on ‘Save
Remark’ button
 Execute
You may save
the CS in PDF
©HCL Confidential
Bid is Awarded
to the
successful
bidders and
the same has
been
intimated to
the bidders by
Page 41 of 68
or Print it if
required
Review Comparative Statement Offline and
get Approval offline
After approval goto RFx and click on
‘Response and Award’ and Select Response
Comparison Tab
e-mail by the
system.
Select the
Bidders and
Click on
‘Compare
Selected
Bidders’ or
‘Compare all
Bidders’
Award Bid
Click on Edit
button
In Comparison
page click on
‘Accept’ or
‘Reject’ for each
item
corresponding to
each bidder
Select the
Award Button to
award the Bid to
the Bidders
4
4.01
APO Processing
Create APO
Create Advanced Purchase Order based on
L1 Vendor and approved CS.
Maintain Header Clauses of APO.
MM
ME31K
Maintain Header Text as per requirement
©HCL Confidential
Vendor
Company
Validity
Target Value
Document Type
APO
Created
Page 42 of 68
Item Category : D
Account
Assignment
Header Service
Description
Service code
Quantity
Price
Plant(Optional)
Purchase group
Purchase
organization
BSNL APO
Number
4.02
Change APO
Enter APO Number
4.03
MM
ME33K
APO Number
APO Number
APO
Displayed
Release APO/Contract (Initiator)
1.User initiates the document for approval.
2.Select next user for Approval/Forward OR
Rejection/Return
3.Enter Comments
4.04
B
ME32K
Display APO
Enter APO Number
4.04
A
MM
APO
Changed
MM
SBWP
APO Number
Documen
t is
initiated
for
approval
Release APO/Contract (Forward/Consensus)
1.Select next user for Approval/Forward OR
MM
SBWP
©HCL Confidential
Documen
Page 43 of 68
Rejection/Return
2.Enter Comments
4.04
C
APO Number
Release APO/Contract (IFA Concurrence)
1.Select next user for Approval/Forward OR
Rejection/Return
2.Enter Comments
4.04
D
4.05
MM
SBWP
APO Number
Documen
t is
Forwarde
d or
Returned
Release APO/Contract (Competent Authority)
1.Select next user for Approval/Forward OR
Rejection/Return
2.Enter Comments
Print APO
Enter APO Number
4.06
t is
Forwarde
d or
Returned
PBG
Bank guarantee received from Vendor
Click radio button Bank Guarantee Received
BG Type :
Type of BG
BG Number
BG Amount
BG Bank Name
BG Issue date
BG Expiry Date
MM
MM
SBWP
ME9K
APO Number
Documen
t is
approved
APO Number
APO Print
Fresh or Extn,
Perf. Or Finanl.
FI
ZFI026
Execute
or press F8
Document date
Posting Date
Company Code
Date of BG
Date BG recd.
1061
39
©HCL Confidential
Page 44 of 68
Posting Key
Spl GL Indicator
Credit Control Area
Business Area
Vendor Account Code
Amount of BG
Due Date
Execute
4.07
6101
BG Expiry Date
or press F8
Display Vendor account with PBG
Vendor Code
Company Code
Open item date
Tick : type of transaction as Spl GL Indicators
Execute
4.08
01
FI
FBL1N
or Press F8
Release APO for Ordering
After PBG compliance, APO has to be
released for Ordering.
Enter APO number and Release and Save.
4.09
MM
ME35K
APO Number
Release Code
P1
APO is
released
for PO
creation
Assign Source to PR Document
PR Created by
circle
MM
ME56
©HCL Confidential
Page 45 of 68
5
5.01
Purchase Order Processing
Create Purchase Order
Create With
Reference to
APO / RFQ / PR
Or Enter details
Maintain Additional information required
Maintain Header text as per Requirement
MM
ME21N
Vendor
Document type
Company
Item Category : D
Account
Assignment
Header Service
Description
Service code
Quantity
Price
Plant
Purchase group
Purchase
organization
BSNL PO Number
PO is Created
Etc...
5.02
Change Purchase Order
Enter PO Number
5.03
MM
ME22N
Purchase Order
Number
PO is Changed
Display Purchase Order
©HCL Confidential
Page 46 of 68
5.04
A
MM
Enter PO number
Release Purchase Order (Initiator)
1.User intiates the document for approval.
2.Select next user for Approval/Forward OR
Rejection/Return
3.Enter Comments
5.04
B
5.04
C
5.04
D
1.Select next user for Approval/Forward OR
Rejection/Return
2.Enter Comments
Release Purchase Order (IFA Concurrence)
MM
1.Select next user for Approval/Forward OR
Rejection/Return
MM
2.Enter Comments
Release Purchase Order (Competent Authority)
Purchase Order
Number
Document is
initiated for
approval
SBWP
Purchase Order
Number
Document is
Forwarded or
Returned
SBWP
Purchase Order
Number
Document is
Forwarded or
Returned
Purchase Order
Number
Document is
approved
SBWP
SBWP
MM
Print PO
Enter PO number
5.06
PO is
Displayed
Release Purchase Order (Forward/Consensus)
1.Final Approval
2.Enter Comments
5.05
MM
Purchase Order
Number
ME23N
Create Down Payment request (Optional)
Company Code
Posting date
Currency
Vendor Code
MM
MM / FI
ME9F
F-47
©HCL Confidential
PO Number
Company Code
Posting date
Currency
Vendor Code
PO Print
Request
Number
Generate
Page 47 of 68
Header Text
Purchase order
5.07
Header Text
Purchase order
Create Down Payment (Optional)
Posting date
Document date
Company Code
Currency
Vendor Code
Header Text
Spl GL Indicator
Purchase order
Accounting
Document
1061
INR
T
FI
F-48
Bank GL Code Number
Business Area code
Amount
Profit Centre
Assignment (Cheque no.)
Text - Narration
Request no (Optional)
5.08
View Purchase Orders for Project
Purchase orders for projects
PS
ME2J
Enter Project Definition:-
©HCL Confidential
Execution
Team(DE/SDE/
JTO),
Electrical
Execution,
Civil and
Equipment
Execution DE
/SDE/ JTO
Execution
Page 48 of 68
5.09
Service entry sheet with reference to Purchase order
Create Service Entry Sheet
5.10
A
SBWP
DGM
Area/COMPET
ENT
AUTHORITY
Document is
initiated for
approval
Enter Service
entry sheet
number
DGM
Area/COMPET
ENT
AUTHORITY
PS/
MM
SBWP
Document is
Forwarded or
Returned
Enter Service
entry sheet
number
DGM
Area/COMPET
ENT
AUTHORITY
Release Service Entry Sheet (Competent Authority)
1.Final Approval
2.Enter Comments
5.11
PS/
MM
Enter Service
entry sheet
number
Release Service Entry Sheet (Forward/Consensus)
1.Select next user for Approval/Forward OR
Rejection/Return
2.Enter Comments
5.10
C
MI81N
Service entry
sheet
document
generated
Release Service Entry Sheet (Initiator)
1.User intiates the document for approval.
2.Select next user for Approval/Forward OR
Rejection/Return
3.Enter Comments
5.10
B
PS
Cable exe
PO number
Team(SDE/JT
Quantity
O), Electrical
Enter unplanned exe, Civil and
service if there is Equipment exe
any
JTO /SDE
PS/
MM
SBWP
Service Confirmation(For the Purpose of Bill Passing of Vendor)
Select “Other Purchase Orders” and enter
PS/
purchase order number in the PO field.
ML81N
MM
©HCL Confidential
PO Number
Cable exe
Team(SDE/JT
O), Electrical
Document is
approved
SES is created
in the system.
SES document
Page 49 of 68
Quantity
5.12
Accounting entry verification
PS/MM
/ FI
5.13
5.15
Service entry
sheet number
ML81N
AO/JAO/CAO/I
FA
Document
displayed
Print SES Document
PS/MM
5.14
exe, Civil and number is
Equipment exe generated
JTO /SDE
Material and
A/c Document
Generated
Goods Receipt
Selection Transaction Type – Goods Receipt
for Purchase Order
Enter Purchase Order Number
Enter Delivery Note Number
Enter Quantity as per Delivery Note and
Actual Quantity
Select Ok Items
ML83
Service entry
sheet number
Purchase Order
Number
MM
MIGO
Check Accounting Document for GR
Display Accounting document
FI
FB03
©HCL Confidential
Cable exe
Document
Team(SDE/JT printed
O), Electrical
exe, Civil and
Equipment exe
JTO /SDE
Goods Receipt
is Posted and
Material
document is
generated
Document no.
Company code
Document type
Page 50 of 68
5.16
Print Goods Receipt
Enter GR Material Document Number
MM
Execute
5.17
Transfer stock from Plant Stock to Project Stock
Select Transfer Posting and transfer stock
from Storage Location Stock to Project Stock
MM
5.18
MIGO
MM
MIGO
Goods Issue
Accounting
Document is
posted in the
System.
MB90
Material
document
number
GI Material
document is
printed
Print Goods Issue Note
Execute
6.01
Plant
Storage
Location
Project WBS
Movement type
412 Q
Project
Reservation
Number
Enter GI Material Document Number
6
GR Material
document is
printed
Goods Issue to Projects
Select Goods Issue with reference to
Reservation.
5.19
MB90
and select Print document
Material
document
number
and select Print document
MM
Progress update
Activity Confirmation (For Progress – Date Updation)
Go to the Activity Overview on the Header
Details screen of the Network :PS
CN22
Go to the tab for Int. Processing as shown
below and select the internal activity
©HCL Confidential
Execution
Team(DE/SDE/
JTO),
Electrical
Execution,
Civil and
Equipment
Page 51 of 68
Execution DE
/SDE/
JTOExecution
Go to the Confirmation icon on the lower part
of the screen
In the Next screen follow the following for the
Partial Confirmation of the Activity:Enter the Start and Finish Date in the
respective fields as shown below:-
Select the Reason by selecting the Reason ID
Press Enter
Click on the “Back” Icon
Save the Network
Ignore the Warnings
Click on Final Confirmation and Completed
Indicators for Full and Final Confirmation by
repeating the above steps for the same
activity
©HCL Confidential
Page 52 of 68
6.02
Go to Back icon
Click on Save (Ctrl+S)
Milestone Confirmation assign to Activity
Enter Network number
Execution
Team(DE/SDE/
JTO), Electrical
Execution, Civil
and Equipment
Execution DE
/SDE/ JTO
Execution
Click on the Activity Overview button and
select:
Activity
Click on the Activity Menu and select the
option Milestone Overview.
Select the milestone & click on details
Enter The Following:
Actual Date:-
6.03
Click on Back
Click on Save (Ctrl+S)
Post Actual SKF (This Step signifies the confirmation of a work at site, in system the step is performed to post the
quantity w.r.t the work related to a project
Select the SKF
Select SKF
Execution
Code
Team(DE/SDE/
JTO),
Electrical
Execution,
Civil and
PS
KB31n
Equipment
Enter the Qty
Execution DE
/SDE/ JTO
Execution
Enter the Receiver Cost Center
©HCL Confidential
Page 53 of 68
Enter the Cost
Center
Click on Save (Ctrl+S)
6.04
Update Status Revision of Estimate
Select WBS Element
CJ02
EQ & Cable
exe
Team(SDE/JT
O), Electrical
exe, and
Equipment exe
JTO /SDE
CJ02
Cable exe
Team(SDE/JT
O), Electrical
exe, Civil and
Equipment exe
JTO /SDE
CJ02
Cable exe
Team(SDE/JT
O), Electrical
exe, Civil and
Equipment exe
JTO /SDE
Go to EDIT > STATUS > User Status > Set
Status set RECR: Revised Estimate Created
PS
Click on Save (Ctrl+S)
6.05
Revision of Estimate
Carry out steps for change WBS and Activity
in Networks
As per step number 1.06 to 1.08 whichever is
relevant
6.06
PS
Send WBS Element Revised Estimated for approval
Enter Project Number :Select WBS Element
PS
Go to the DetailsWBS element Customer
Fields
©HCL Confidential
“RE Send for
Approval”
Page 54 of 68
Enter the ID of person to whom mail is to be
sent.
“Concern IFA”
Write the comments in the Comment area and
6.07
press
Read the Message received in the SAP Inbox
Click on the inbox
Click on Workflow
Press
to open the note sheet screen
PS
SBWP
FI
CJ02
Add your comments and forward it the next
person.
6.08
IFA /DGM
Area/COMP
ETENT
AUTHORIT
Y
Update Status Revised Estimate FI Concurred
Select WBS Element
Go to EDIT > STATUS > User Status > Set
Status set REFI: Revised Estimate FI
Concurred
IFA
Click on Save (Ctrl+S)
6.09
Send WBS Element after Revised Estimated is concurred by Finance
Enter Project Number :FI
CJ02
Select WBS Element
“REFI Approved”
©HCL Confidential
IFA
Page 55 of 68
Go to the DetailsWBS element Customer
Fields
Enter the ID of person to whom mail is to be
sent.
“Concern JTO/SDE”
Write the comments in the Comment area and
press
6.10
Read the Message received in the SAP Inbox
Click on the inbox
Click on Workflow
Press
to open the note sheet screen
Add your comments and forward it the next
person.
6.11
PS
SBWP
DGM
Area/COMPET
ENT
AUTHORITY
CJ02
DGM/COMP
ETENT
ATHORITY
Update Status Revised Estimate Approved
Select WBS Element
Go to EDIT > STATUS > User Status > Set
Status set REAP: Revised Estimate Approved
PS
Click on Save (Ctrl+S)
©HCL Confidential
Page 56 of 68
6.12
Revised Budgeting to IM Nodes
Enter IM Programme Name
Enter Approval Fiscal Year
Enter Position ID
Press Execute
Select the Project Code in the next screen
Copy the Plan Values
Update the Overall and Annual Values as per
the
Plan Values
Check for the errors
Press Save
6.13
7
7.01
7.02
Revised Budget to WBS Element
Revised Budget to the Respective WBS
element can be entered in the Same way as
explained earlier in step No. 1.39
FI
IM52
PS
CJ30
BSNL
2010
AO/JAO
Period End Processing
Direct Expenses Posting (Non PO Purchases)
Enter Document Date
Enter Posting Date
Enter G.L. Account No.
Select Vendor
Enter Amount (Enter an arbitrarily high value)
FICO
Enter Tax Code
Enter WBS Element
Simulate
Click on Save (Ctrl+S)
Direct Expenses Posting (Miscellaneous Expenses)
Enter Document Date
Enter Posting Date
FICO
Enter G.L. Account No.
Enter Amount
F-02/FB60
FB50
©HCL Confidential
Page 57 of 68
7.03
7.04
Enter Tax Code
Enter WBS Element
Simulate
Click on Save (Ctrl+S)
Vendor Invoice Verification
Enter Invoice Date
Referance No.
Enter Posting Date
Invoice Amount
FICO
MIRO
Tick : Calculate tax
Business Place/Section code
Purchase order no./Delivery Note No.
Overhead Calculation*(to be done on every month end)
Enter Project Definition
Enter Period
Click on Detailed List
FICO
CJ44
Vendor Bill date
Vendor Bill no.
Execute
7.05
7.06
Vendor Payment
Enter Document Date
Enter Posting Date
Enter Bank Account
FICO
F-53
Enter Amount
Select Invoice
Click on Save
Post some more Expenses to WBS element (Miscellaneous)
Enter Document Date
Enter Posting Date
Enter G.L. Account No.
Enter Amount
FICO
FB60/F-02
Enter Tax Code
Enter WBS Element
Simulate
©HCL Confidential
Cable exe
Note the
Team(SDE/JT Accounting
O), Electrical Document
exe, Civil and
Equipment exe
JTO /SDE
Page 58 of 68
Save
8
8.01
Project Closing Processing
Update the Status as Initiation of Depth Relaxation (if applicable)
Enter the following:
WBS Element
Click on to WBS Icon
Select WBS
Select Individual Row of WBS Element:
Go to EDIT >USER STATUS > Set
PS
CJ02
Click on to
Status set INDR: Initiation of Depth Relaxation
Execution
Team(DE/SDE/
JTO),
Electrical
Execution,
Civil and
Equipment
Execution DE
/SDE/
JTOExecution
Click on Save (Ctrl+S)
8.02
Update the Status as Approval of Depth Relaxation (if applicable)
Enter the following:
WBS Element
Click on to WBS Icon
Select WBS
PS
CJ02
DE/DGM/GM/C
GM
Select Individual Row of WBS Element:
©HCL Confidential
Page 59 of 68
Go to EDIT >USER STATUS > Set
Click on to
Status set APDR: Approval of Depth
Relaxation
Click on Save (Ctrl+S)
8.03
Update the Status as Offered for AT
Enter the following:
WBS Element
Click on to WBS Icon
Select WBS
Select Individual Row of WBS Element:
PS
CJ02
Go to EDIT >USER STATUS > Set
Click on to
Execution
Team(DE/SDE/
JTO),
Electrical
Execution,
Civil and
Equipment
Execution DE
/SDE/ JTO
Execution
Status set OFAT: Offer for AT
Click on Save (Ctrl+S)
8.04
Update the Status as List of pending points/shortcomings from AT (If Any)
Enter the following:
WBS Element
Click on to WBS Icon
PS
CJ02
©HCL Confidential
Execution
Team(DE/SDE/
JTO),
Electrical
Page 60 of 68
Select WBS
Execution,
Civil and
Equipment
Execution DE
/SDE/
JTOExecution
Select Individual Row of WBS Element:
Go to EDIT >USER STATUS > Set
Click on to
Status set LSPP: List of pending
points/shortcomings from AT
Click on Save (Ctrl+S)
8.05
Update the Status as Clearance of Pending Points (if any)
Enter the following:
WBS Element
Click on to WBS Icon
Select WBS
Select Individual Row of WBS Element:
PS
Execution
Team(DE/SDE/
JTO), Electrical
Execution, Civil
and Equipment
Execution DE
/SDE/ JTO
Execution
CJ02
Go to EDIT >USER STATUS > Set
Click on to
Status set CLPP: Clearance of Pending Points
Click on Save (Ctrl+S)
©HCL Confidential
Page 61 of 68
8.06
Update the Status as Relaxation for Pending Points not Cleared (If any)
Enter the following:
WBS Element
Click on to WBS Icon
Select WBS
CJ02
Cable exe
Team(SDE/JT
O), Electrical
exe, Civil and
Equipment exe
JTO /SDE/DE
CJ02
Execution
Team(DE/SDE/
JTO),
Electrical
Execution,
Civil and
Equipment
Execution DE
/SDE/
JTOExecution
Select Individual Row of WBS Element:
PS
Go to EDIT >USER STATUS > Set
Click on to
Status set RLPP: Relaxation for Pending
Points not Cleared
Click on Save (Ctrl+S)
8.07
Update the Status as Declared fit for commissioning
Enter the following:
WBS Element
Click on to WBS Icon
Select WBS
PS
Select Individual Row of WBS Element:
Go to EDIT >USER STATUS > Set
Click on to
©HCL Confidential
Page 62 of 68
Status set DFCO: Declared fit for
commissioning
Click on Save (Ctrl+S)
8.08
Update the Status as TECO (Technically Completed)
Enter the Network No.
Click on Network Header
Go to EDIT > STATUS > Technically
Complete > Set
PS
CN22
Execution
Team(DE/SDE/
JTO),
Electrical
Execution,
Civil and
Equipment
Execution DE
/SDE/ JTO
Execution
CJ02
Execution
Team(DE/SDE/
JTO),
Electrical
Execution,
Civil and
Equipment
Execution DE
/SDE/ JTO
Execution
Status TECO set.
Click on Save (Ctrl+S)
8.09
Update the Status as TECO (Technically Completed)
Enter the following:
Project Number
Or
WBS Element
Click on WBS Overview Icon
PS
Select WBS
Select Individual Row of WBS Element:
Go to EDIT > STATUS > Technically
Complete > Set
Status TECO set.
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8.10
Click on Save (Ctrl+S)
Update the Status as Commissioning Done
Enter the following:
WBS Element
Click on to WBS Icon
Select WBS
PS
CJ02
Execution
Team(DE/SDE/
JTO),
Electrical
Execution,
Civil and
Equipment
Execution DE
/SDE/
JTOExecution
CJ02
Execution
Team(DE/SDE/
JTO),
Electrical
Execution,
Civil and
Equipment
Execution DE
/SDE/
JTOExecution
Select Individual Row of WBS Element:
Go to EDIT >USER STATUS > Set
Click on to
8.11
Status set COMM: Commissioning Done
Click on Save (Ctrl+S)
Update the Status as Offered for Taking Over
Enter the following:
Project Number
Or
WBS Element
Click on to WBS Overview Icon
PS
Select WBS
Go to EDIT > STATUS > User Status > Set
Click on to
Status set MKOV: Offered for Taking Over
©HCL Confidential
Page 64 of 68
Click on Save (Ctrl+S)
8.12
Update the Status as Take over Done
Enter the following:
Project Number
Or
WBS Element
Click on to WBS Overview Icon
PS
CJ02
Select WBS
Go to EDIT > STATUS > User Status > Set
Click on to
Status set TKOV: Take Over Done
Click on Save (Ctrl+S)
8.13
Posting Actual Over Head Cost to the
Project
Enter Project Definition
Enter Period
Click on Detailed List
FI
FICO
CJ44/CJ46
FICO
AS01
Execute
8.14
Final Asset Creation
Select Asset Class
Enter Description
Enter Company Code
Enter Cost Centre
Execution
Team(DE/SDE/
JTO),
Electrical
Execution,
Civil and
Equipment
Execution DE
/SDE/ JTO
Execution
OR
PM
OF SSA/PM
OF MTCE
REGION
©HCL Confidential
Note the
Overhead Cost
calculation
Accounting
Document
Page 65 of 68
8.15
8.16
8.17
Save
Create Line Item Settlement Rule
Enter project Definition
Enter Period
Select WBS Element
Enter Asset No(s).
Enter the Amount (INR)
Save
Final Settlement
Enter WBS element
Enter Period
Enter Settlement Type
Deselect the Test Run
Select the Detailed List
FICO
CJIC
FICO
CJ88
Execute
Update the Status as Project Closed
Enter the following:
WBS Element
DE/EO / DGM
Area/COMPET
ENT
ATHUORITY
AO/CAO/IFA
Click on to WBS Icon
Select WBS
Select Individual Row of WBS Element:
FI
CJ02
Go to EDIT > STATUS > Closed > Set
Status CLSD set.
Click on Save (Ctrl+S)
9
List of Reports To be Checked
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Page 66 of 68
9.01
View the Project Expense Report
Enter DB Profile:
00000000001
Press enter
9.02
9.03
Enter the Project Definition:
PS
S_ALR_870
13542, CJI3
Click on Execute
and check the values of
Plan cost/Commitment & Actual Cost
Monthly Cabinet Summary Report
Press enter
Business Area
Enter the Project Definition:
PS
ZTPCSR
ALL
ALL
Click on Execute
and check the values
Target Achievement/Engineer Register Report
Press enter
Business Area
Enter the Project Definition:
Click on Execute
9.04
PS
ZTP_TAR
ALL
PS
ZPS_PEVR
ALL
and check the values
PE Variation Report
Enter
Project Definition:
WBS Element:
Company Code:
Business Area:
Execute
General Instructions
 All fields are mandatory unless specified
©HCL Confidential
Page 67 of 68


Place “NA” for fields where information is not relevant
Input data Should be in Blue Font
©HCL Confidential
Page 68 of 68