Marketing and Venue Co-ordinator - Application Pack (June 2014)

What do we do?
Ethical Property is one of the UK’s leading social businesses. We aim to ensure that commercial property supports the creation of a better world, through the provision of:

Workspace to charities and other values driven organisations,

Retail space that supports small businesses and social enterprises and

Workshops for organisations in creative industries.
We own 15 centres in England and Scotland, and manage a further eight on behalf of like-minded landlords. We currently employ over 70 employees and support over 800 organisations working in a wide variety of sectors. Our centres are managed to minimise energy use, waste, car travel and the use of harmful materials while offering tenants modern, affordable and flexible space, managed in a transparent and supportive way.
Whilst social and environmental values drive everything that we do, making a profit is an essential element of our
‘triple bottom line model.’ Paying a dividend regularly and managing our properties so as to increase the long-term value of our shareholders’ investment is necessary to attract the capital we need to put our principles into practice.
Above all however, we are focused on providing space that facilitates the sharing of resources and the creation of a communal working environment, while removing the complexity and bureaucracy that often exists when renting property.
Plans for the future
Ethical Property has weathered the recession well. We have continued to pay a dividend every year, and have had about half the empty space of our more traditional competitors. However, we are now experiencing more demand for space than we ever have done in our history, and the completion of The Foundry project in London, our biggest project to date, has increased our profile.
We have ambitious growth plans; in the short to medium terms this is likely to include new projects in Manchester,
Cardiff and London but in the long term we aspire to be the space provider of choice for all socially driven organisations. Our joint venture, Ethical IT, is equally ambitious. Ethical IT, which expects to have a turnover of about
£1m this year, provides IT support to our tenants and many organisations based elsewhere.
It is therefore a very exciting time for Ethical Property, and we have considerable potential to expand. Such a level of growth within Ethical Property and Ethical IT requires a Chair who can lead that evolution while staying true to the values that drive us.
Our values
1.
Equity and fairness – through the provision of property we support organisations that are striving to create a more equal and just society.
2.
Sustainability – we support physical and social structures that lead to a sustainable lifestyle with a positive environmental impact that uses only our fair share of the planet’s resources.
3.
Responsibility – every decision we make will take account of financial, environmental and social impacts.
4.
Collaboration and partnership – we believe that the world’s problems are better solved by people working together rather than alone.
5.
Learning – we will implement a process of continual learning, with regular evaluations of our services and practices to ensure we constantly evolve the way we do business with the aim of ensuring best practice.
Marketing and Venue Co-ordinator - Application Pack (June 2014)

Quintessentials
The Quintessentials state the principles and practices that we and other members of the Ethical Property family work towards. The aim is to ensure that we enshrine our values in all that we do and present them in a document that is a public and transparent statement of how we work.
The document states our five fundamental principles:
1.
The Triple Bottom Line: Investment in Ethical Property offers investors a financial, social and environmental return.
2.
Ethical Client Criteria: Property and services are provided to organisations that meet the ethical criteria.
3.
Ethical Management: Ethical Property manages its business in a way that demonstrates its ethicality.
4.
Ethical Governance: Ethical Property maintains a high standard of governance, transparency and honesty in their business, and has governance procedures in place which safeguard its ethicality.
5.
Transparent Reporting: Ethical Property’s social, environmental and financial performance is reported clearly, openly and honestly to stakeholders.
These principles are measured through a series of indicators, five of which are critical to distinguishing an Ethical
Property organisation from any other property company.
Members of the Ethical Property Family must:
1.
Be built upon a mission that highlights, through property, that the organisation promotes a more just, equitable and sustainable society
2.
Be measured against the family Performance Indicators and published annually
3.
Provide measurable and time-specific plans for the achievement of family’s Performance Standards where not yet attained
4.
Ensure that the Family’s Ethical Criteria are met by at least 80% of their customers
5.
Ensure that their financial model offers their customers good value for money.
To view a copy of the Quintessentials visit www.ethicalproperty.co.uk/ourquintessentials or click here .
Marketing and Venue Co-ordinator - Application Pack (June 2014)

Salary: £16,400 to £18,800 a year (£20,500 to £23,500 full time equivalent), depending on skills and experience
Working hours: Part time, 30 hours per week worked across 4 - 5 days (negotiable), including some weekends
Location: Green Park Station, Green Park Road, Bath, BA1 1JB
Start date:
Closing date:
As soon as possible
9.00 am on Wednesday, 09 July 2014
Interview date: Thursday, 17 July at Green Park Station, Green Park Road, Bath, BA1 1JB
Role Overview
We have a unique opportunity for a practical, level-headed and organised individual to work at one of the UK’s leading social businesses as part of the on-site team.
Ethical Property has a strong set of social and environmental principles, and we’re looking for an enthusiastic individual, who shares our values, to assist primarily in the marketing and co-ordination of the event space at Green
Park Station, our retail and events centre in Bath.
You will be responsible for consolidating and raising our local profile as well as facilitating and marketing a programme of events at the Station, including the regular Saturday and Sunday markets, with the aim of contributing further to our triple bottom line.
You will also have opportunity to work within the national marketing team to raise the profile of the Ethical Property
Company generally within the South West.
The Post
We are looking for a Marketing and Venue Co-ordinator to assist the South West Team, with the co-ordination of the marketing and events programme for Green Park Station.
The Marketing and Venue Co-ordinator will report to the Regional Manager, and will form part of the national marketing team, supported by the Marketing Manager, Sales and Development Manager and the Director of
Development in the Oxford Head Office.
You will take responsibility for:

Co-ordinating local marketing activities through a variety of media sources

Facilitating a programme of events / activities at Green Park Station that will further our triple bottom line of
‘People, Planet, Profit’

Assisting with the advertising of Ethical Property across the South West, both to the public and potential customers

Assisting the Regional Manager with development opportunities at Green Park Station that will further deliver our financial, social and environmental objectives.
Marketing and Venue Co-ordinator - Application Pack (June 2014)

Job Specification
Marketing and Press Activity
You will be required to maintain and increase the profile of Green Park Station within Bath through:

Maintaining and developing the social media accounts for Green Park Station

Co-ordinating and updating the Green Park Station pages of the website

Writing copy for press releases / website articles and so on, and successfully placing articles and advertorials within local and regional press

Maintaining an accurate and up to date media file

Networking with potential users of the site (local charities / businesses / arts organisations etc.)

Developing specific promotional materials to assist with this work

Developing promotional schemes to draw more users (and members of the public) to the site

You may also be called on to assist with applications for local / national awards to raise the profile of the work of the Company.
Advertising
You will be required to manage the advertising of activities at Green Park Station, including assisting with the advertising of the retail outlets; markets and ad hoc events the Station hosts. You will:

Work with the marketing team and designers on producing promotional material for the Ethical Property
Company and Green Park Station to assist with the marketing work outlined above

Devise an advertising strategy for marketing Green Park Station across the South West and work with the
Marketing Manager to co-ordinate design and placement of adverts

You may also be called on to assist the Marketing Manager and Regional Manager in advertising the Ethical
Property Company across the South West, particularly vacant space within our buildings.
Events and Market co-ordination
We expect Green Park Station to generate a certain amount of income from events which can be run on the Market
Square. These should aim to contribute towards our financial, social and environmental objectives. You will work to:

Seek out potential partners who may wish to use the site to undertake events / utilise the space

Respond to enquiries for use of the event space and evaluate applications in relation to the appropriate use of the space and our criteria

To be responsible for all new enquiries to the market site and fill permanent stalls when they become available

Manage the rota of temporary traders, liaising with the Market Manager to ensure he / she knows who will be trading on any given day

Maintain the database of enquiries for permanent and temporary stalls

Help to establish and maintain excellent communication with market traders and tenants

Development of market and concourse areas (in conjunction with the rest of the team)

Answer queries / provide information and assistance to market traders, tenants and visitors

Plan and co-ordinate our internally organised events, especially the regular Saturday market, ensuring all events cover their costs and contribute to our triple bottom line.
NB: Our dedicated Market Manager operates the market on a Saturday. You would be expected to support him in this role, but not necessarily attend site for each market day.
Other responsibilities include

Attending regular team meetings

Covering for other members of the team when they are attending training, on holiday, etc.

Helping to deal with emergencies when they arise

Attending company-wide events such as the annual staff conference

Working to improve the company's social and environmental objectives and any other duties as required, in line with the role.
Marketing and Venue Co-ordinator - Application Pack (June 2014)

Person Specification
You will need to be organised, hard-working and enthusiastic. You will be able to communicate confidently at any level. The successful candidate will:
Experience

Experience within a marketing / PR role, or similar

Experience of communicating verbally and in writing with a wide variety of people

Experience of work that requires good planning and organization, for example events / exhibitions

Experience of dealing with difficult situations and finding workable solutions

Experience of the following would be useful but are not essential: o Networking to develop and maintain key contacts / relationships o Working in a market o Working with a commercial venue.
Skills/Abilities

Be highly organised and efficient

Have excellent written and verbal communication skills

Have excellent interpersonal skills and a high level of diplomacy

Have a hands-on approach, with practical skills

Have experience of running successful events programmes

Have excellent Microsoft Office skills, including Excel

Be willing to adapt to the wide variety of challenges that this role demands

Be committed to social and environmental issues

Have the ability to work on own initiative and prioritise work and to meet challenging deadlines while maintaining good service levels

Good at working as part of a small team and able to support others in their roles

Have excellent accuracy and attention to detail.
Contractual Details
This is a permanent contract with a three month probationary period. This post is part time at 30 hours per week worked across 4 - 5 days or as convenient, with the potential to become a full time position in the future. Flexibility on these hours can be discussed.
The salary is in the range of £16,400 to £18,800 a year (£20,500 to £23,500 full time equivalent), depending on skills and experience.
Benefits include 25 days holiday entitlement (pro-rata) in addition to all public bank holidays. We offer a 5%-7% company contribution to an ethical pension that all employees are eligible for once they have completed their three month probation. We also offer other benefits such as a cycle-to-work scheme and child-care vouchers.
Applications
If you think this role is for you please complete the following forms, contained within this Application Pack; the
Application Form and the Equal Opportunities Monitoring Form and email to recruitment@ethicalproperty.co.uk
by
9.00am on Wednesday, 09 July 2014.
Interviews will be held on Thursday, 17 July 2014 at Green Park Station, Green Park Road, Bath, BA1 1JB.
Marketing and Venue Co-ordinator - Application Pack (June 2014)

Important Information

We use the person specification to shortlist candidates. Please ensure you make full use of section four of the application form to identify how you meet the person specification.

You must be eligible to work in the UK in order to apply for this role.

Please submit your Application Form in the current Word document; we are unable to process applications in
PDF format.

We do not use the equal opportunities form for shortlisting purposes – this is for our monitoring purposes only

Please note that we do not accept CV’s or applications from recruitment agencies.
Contact Details
The Ethical Property Company, Old Music Hall, 106-108 Cowley Road, Oxford, OX4 1JE.
(T) 01865 207810
(F) 01865 207828
(E) recruitment@ethicalproperty.co.uk
(W) www.ethicalproperty.co.uk/careers
Marketing and Venue Co-ordinator - Application Pack (June 2014)

Application Process
The questions within the Application Form have been designed to gain the information we need in order to assess your suitability for this post against its job description and person specification. Decisions to short list candidates will be based on your answers to this form only.
We ask you to also complete our Equal Opportunities Monitoring Form, located at the end of the Application Form below, for easy access. This will not be used for shortlisting purposes, but for monitoring our Equal Opportunities
Policy and to ensure that no intentional or unintentional discrimination is taking place in our recruitment process.
When completed, please return these forms to recruitment@ethicalproperty.co.uk
.
If you require, for any reason, to submit your application in an alternative format, please let us know (contact the HR department on 01865 403235 / 207827 or recruitment@ethicalproperty.co.uk
).
If you want to send your forms (Application From and the Equal Opportunities Monitoring Form) by post please address it as “confidential” to the HR Department, The Ethical Property Company, The Old Music Hall, 106-108
Cowley Road, Oxford, OX4 1JE.
Important Information

We use the person specification to shortlist candidates. Please ensure you make full use of section four of the application form to identify how you meet the person specification.

You must be eligible to work in the UK in order to apply for this role.

Please submit your Application Form and the Equal Opportunities Monitoring Form in the current Word document; we are unable to process applications in PDF format.

Please note that we do not accept CV’s or applications from recruitment agencies.
1) YOUR DETAILS
Full Name: E-mail:
Day time phone number:
Full address:
Evening phone number:
Where did you hear of this post?
Charity Jobs
ClearlySo
Ethical Property
Website
NCVO
2MRecruitment
Other
When would you be available to start work?
2) EDUCATION AND TRAINING
2.1) EDUCATION
Please start with your most recent exam/qualification and work backwards. Please note that if you are appointed we will ask to see proof of your qualifications, e.g. certificates.
(You may add more rows to this section, to do this, right click anywhere in the bottom row, select ‘insert’ and then select ‘insert row below.’)
Marketing and Venue Co-ordinator - Application Pack (June 2014)

Dates Name and Location of institution
2.2) PROFESSIONAL TRAINING AND COURSES ATTENDED
Exams/qualifications gained and subject
Please start with your most recent exam/qualification and work backwards. Please note that if you are appointed we will ask to see proof of your qualifications, training and/or accreditations where appropriate.
(You may add more rows to this section, to do this; right click anywhere in the bottom row, select ‘insert’ and then select ‘insert row below.’)
Dates Course attended Exams passed or qualifications gained
3) WORK EXPERIENCE
3.1) EMPLOYMENT
Please start with your most recent employment and work backwards.
(You may add more rows to this section, to do this; highlight the section, right click, select copy and then paste at the end of the table)
Name, location and size of
employer
Position and duties
Name, location and size of
employer
Position and duties
Name, location and size of
employer
Position and duties
Dates employed from/to
Dates employed from/to
Dates employed from/to
Annual gross salary Reason for leaving
Annual gross salary
Annual gross salary
Reason for leaving
Reason for leaving
Marketing and Venue Co-ordinator - Application Pack (June 2014)

Name, location and size of
employer
Position and duties
Dates employed from/to Annual gross salary Reason for leaving
Name, location and size of
employer
Position and duties
Dates employed from/to Annual gross salary Reason for leaving
3.2) VOLUNTARY WORK
Please describe any voluntary work you have done which is relevant to this post. Please start with your most recent experience and work backwards.
(You may add more rows to this section, to do this; right click anywhere in the bottom row, select ‘insert’ and then select ‘insert row below.’)
Name / location Position / Duties / Field Dates worked from/to
4) PERSONAL STATEMENT TO SUPPORT YOUR APPLICATION
Please explain clearly how your work experience (both paid and unpaid), skills and training help you meet the enclosed person specification. (This section does expand).
5) WHY ARE YOU INTERESTED IN THE POST
Please explain why you are interested in this post and what has motivated you to apply for the position. Please include details of any additional skills, interests and experience which you feel may be relevant to your application with The Ethical Property Company and which have not been mentioned elsewhere on the form. (This section does expand).
Marketing and Venue Co-ordinator - Application Pack (June 2014)

6) FURTHER INFORMATION – RIGHT TO WORK IN THE UK
Permit to work
Are there restrictions to your residence in the UK that might affect your right to work in the UK?
Yes / No (delete as appropriate)
If yes, please provide further information:
If you are successful with your application would you require a work permit to work in the UK?
Yes / No (delete as appropriate)
If yes, please provide further information:
7) REFERENCES
Please provide details of two referees below. Please note that if you are appointed we will ask to check at least two references, one being your most current employer where possible. We do conduct thorough reference checks, from work ethics and skills to salary level and numbers of sick days and will need the name, relationship, phone and email for each referee.
Please note, should you be successful to interview stage we would like to request these references in advance of the interview. Please indicate if this is OK or not.
Referees Details Reference One Reference Two
Company Name
Contact and Relationship to you e.g. Mr Smith, Line manager
Email address
Phone number
Work address
Can we make contact if you are invited to an interview?
Yes / No Yes / No
8 DECLARATION
I authorise the Ethical Property Company to obtain references to support this application once an offer has been made and accepted and release the organisation and referees from any liability caused by giving and receiving information; and I declare that the information I have given in this application is correct and true to the best of my knowledge and belief. Any false statement may be sufficient cause for rejection or, if employed, dismissal.
Signed: Print name: Date:
Next steps…
Please complete the following Equal Opportunities Monitoring Form , on the next page. It will be treated in the strictest confidence and forms no part of the selection process. The form is filed separately to your Application Form and no-one outside of the HR department will see this form. The form has been located below for easy access for candidates. Please keep these forms in Word format.
Marketing and Venue Co-ordinator - Application Pack (June 2014)

Our recruitment process is monitored to check that unfair discrimination is not taking place in our recruitment process. The information you provide on this form will help us to monitor our Equal Opportunities Policy and make sure that it is working in practice. It will be treated in the strictest confidence and forms no part of the selection process. The form is filed separately to your application form, and no-one outside of the HR department will see this form.
If you are disabled and may need additional arrangements to be put in place for interview please contact the HR
department on 01865 207827/403235.
You are welcome to contact the Human Resources Team (tel: 01865 207827/403235) in confidence at any point during the recruitment and selection process to discuss any support required for participation at interview or any reasonable adjustments we can make that will help overcome any operational difficulties presented by the job.
More information can be found on www.eoc.org.uk
1.
What is your legal sex? This is the sex given on your birth certificate. Please delete as appropriate;
Male / Female
2.
Is your gender identity the same as the gender you were assigned at birth? Please delete as appropriate;
Yes / No / Prefer not to say
3.
Date of Birth: (dd/mm/yyyy)……………
4.
Country of Nationality: ………………
5.
Disability
The Equality Act 2010 considers a person to be disabled if they have a physical or mental impairment that has a
‘substantial’ and ‘long-term’ negative effect on their ability to do normal daily activities. Further information is available at: https://www.gov.uk/definition-of-disability-under-equality-act-2010
Do you consider yourself to have a disability? Yes / No
If yes please indicate which of the following areas is most appropriate to you. Please delete as appropriate;

Specific learning disability (e.g. dyslexia or dyspraxia)

General learning disability

Social/communication impairment (e.g. Asperger’s syndrome)

Blind or serious visual impairment not corrected by glasses

Long standing illness or health condition (e.g. cancer, HIV, diabetes)

Mental health condition

Physical impairment or mobility issues

Deaf or serious hearing impairment

Other type of disability

Prefer not to say
Marketing and Venue Co-ordinator - Application Pack (June 2014)

6. Ethnicity
Please state what you consider your ethnic origin to be. Ethnicity is distinct from nationality and the categories below
reflect the 2001 census ethnicity classification system. Please delete as appropriate;

Asian or Asian British- Indian

Asian or Asian British- Bangladeshi

Other Asian background

Asian or Asian British- Pakistani

Chinese

Black or Black British- Caribbean

Black or Black British- African

Other Black background

White

Gypsy or Traveller

Mixed- White & Black Caribbean

Mixed- White & Black African

Mixed- White & Asian

Other Mixed background

Arab

Any other ethnic group

Information refused
7. Sexual orientation - How would describe your sexual orientation? Please delete as appropriate;

Bisexual

Gay man

Gay woman/lesbian

Heterosexual

Other

Prefer not to say
8. Religion and/or belief - Which group do you most identify with? Please delete as appropriate;

Buddhist

Christian

Hindu

Jewish

Muslim

Sikh

Spiritual

No religion

Other religion/ belief

Prefer not to say
Thank you for helping us to ensure the effectiveness of our equality, diversity and inclusion policies and practices by completing this questionnaire.
Please return these forms (Application Form and the Equal Opportunities Monitoring Form) by email to recruitment@ethicalproperty.co.uk
Alternative, you may post your application marked “Confidential” to; HR Department, Ethical Property Company,
The Old Music Hall, 106-108 Cowley Road, Oxford, OX4 1JE
Please ensure you apply by the stated closing date and time, noted in the job description.
Marketing and Venue Co-ordinator - Application Pack (June 2014)