Corrigendum I
Serial No----
Tender No-1 PL-3 /IFScNGP/ADM/S.Plan/2013-14/
Rs. 2000 /-
============================================================================
Serial No.
TENDER FORM
Rs.2000 /-
(To be submitted online on web site https://maharashtra.etenders.in e-Tendering Portal on sub portal
https://dhe.maharashtra.etenders.in
Tender No-1 PL-3 /IFScNGP/ADM/S.Plan/2013-14
1. Last Date of submission of tender : As per Key dates available on website
2. Date of opening of tender
: As per Key dates available on website
3. Tender shall remain valid till
: As per Key dates available on website (90 days from the
dates of commercial bid opening)
Sr.
No.
PL-3
Instruments
Video Spectral Comparator
Qty.
01
CAMERA, LENSES AND VIEWING FILTERS
- combined colour/IR high resolution 5M pixel digital Firewire camera 2584 x 1956
viewable pixels with x22 motorised zoom lens providing magnification of ~60x (+/~5x) on the 30" monitor. Supplementary lens allows for magnifications of 170x (+/6%) . Automatic iris pre-sets with manual override, auto exposure with manual
override
- preset focus feature plus motorised back focus control using mouse wheel
- 2x digital screen zoom plus 4x magnifier feature
- automatic or manual control of camera of contrast, brightness, gamma, Iris,
integration
- 2x internal camera filter wheels containing; 1 x open filter, 1 x visible low-pass
filter, 15 x long pass filters @ 530, 550, 570, 590, 610, 630, 645, 665, 695, 715, 725,
780, 830, 850, 925nm, plus a BG20 calibration filter, 360-400nm UV filter and space
for one custom filter.
Filters guaranteed tolerance +/- 6nm per filter except 714 to 856 which
are +/- 9nm
- image integration (on-chip) from 0.001 to max 180 seconds
LIGHT SOURCES
Infrared/visible
- incident (flood) IR/visible tungsten halogen reflector light source - 4 x 20W halogen
+ 2 x white LEDs
- transmitted IR/visible light source - 4 x 12W incandescent wedge lamps.
- transmitted IR/visible halogen lamp giving 25mm diameter high intensity spot 20W.
- IR/visible (left/right) side lighting with variable angle selection 2 x 20W halogen,
orthogonal beams with software controlled image mixing functions
- incident IR/visible background illumination light - 2 x 5W filament lamps with
intensity control
Spot Light Source (for IR Luminescence)
- high intensity tungsten halogen - 1 x 250W with high-pass and lowpass filters
mounted in 2 independent multi- position filter wheels with filters as follows;
1
- low-pass filters @ 430, 465, 485, 535, 570, 590, 610, 640, 675, 720, 730, 800nm
- high-pass filters @ 380, 400, 445, 485, 515, 545, 585, 605, 645, 680, 720, 745nm,
total 80 wavebands of illumination available
- lensing system to provide either broad beam or focused spotlight
Ultraviolet Light Sources
- incident longwave UV - 4 x 9W (365nm)
- incident midwave UV - 2 x 8W (312nm)
- incident shortwave UV - 2 x 8W (254nm)
- transmitted longwave UV - 2 x 9W (365nm)
(safety interlocked protection panels for operation of midwave (312nm) and
shortwave (254nm) UV light)
Specialist Light Sources
- co-axial illumination for viewing retro-reflective security printing - 11 x 1W white
LEDS
- Anti-Stokes 750-1100nm broadband excitation
- Visible/infrared, continuous narrow band illumination 100W halogen lamp filtered
by a continuous interference band pass filter from 400 to 1000nm, operated in 1nm
steps providing 600 wavebands with an average band pass width of 40nm.
- positionable 14 LED light source array for both vertical and horizontal scanning of
Diffractive Optically-Variable Devices/holograms
- removable lamp tray for easy lamp replacement
OPTICAL VARIABLE INK VIEWER
- optically variable ink mirror 38mm wide (OVI viewer)
- sample can be viewed from two angles, incident and at 45 degrees simultaneously.
Optically variable ink displayed as different colours
MICROSPECTROPHOTOMETER
Grating type spectrometer allowing for rapid measurement of absorption, reflectance,
transmission and fluorescence spectra. 400 to 1000nm range with a resolution of
9nm, sample size down to 62 microns diameter. Calibration permits normalisation of
spectra
SYSTEM SOFTWARE DETAILS & FEATURES
IMAGE STORE, RETRIEVE & RECORD AS VIDEO:
- images may be saved as Bitmap, Jpeg, Jpeg 2000, TIF or PDF files, or copied into
Microsoft Word
- ability to store and recall parameter settings (illumination, camera filter, integration
time, magnification, contrast setting, etc), the system will automatically reset to
specific conditions when requested without manual intervention
- video capture and playback of a document or whole examination
- Video capture of DOVD images. Playback of video synchronised to scanning of live
image
CASEWORK MANAGEMENT:
- facility to organise case information, images, spectra, chromaticity charts and full
examination parameter settings
AUTOMATION:
2
- Quick Check automatic analysis feature, with collection of images of each
examination
- programmable automated examination of up to 421 different examination conditions
with thumbnail images of each examination.
Images can be saved and printed
- automatic searching of high intensity spot illumination and camera filter
combinations to display highest contrast between IR fluorescent subject matter
- macro recording feature with recall of reference images
IMAGE ANNOTATION:
- measurement facilities (calibrated) for distance, angle and area measurement,
calibrated grids & radius of a circular feature
- editable image annotation facilities (text and various shapes including arrows, lines,
boxes and circles)
IMAGE ENHANCEMENT
- image enhancement functions including Contrast, HSL, RGB, Filters, Equalization,
FFT, Gamma correction, sharpen
IMAGE COMPARISON:
- image comparison facilities to compare split live and stored images side-by-side,
superposition, subtraction and variable frequency strobing, inversion, 90/180 deg
rotation & mirror
Reference image can be positioned/rotated by mouse control
- facility to display entire live image and stored reference image side by side
OPTICAL CHARACTER READER (OCR):
-OCR module to read and verify ICAO codes on Passports, ID cards and visas.
OTHER SOFTWARE FEATURES:
- pull out image gallery of all recent work allowing comparison with current and
previous images
- range of viewing modes and resolutions
- all functions operated via software using mouse and keyboard control
(no manual controls except main on/off power)
- range of pseudo colour combined examination image functions
- "back" button to go back step by step through certain previously performed
functions
- Incandescent and UV lamp failure detection
- lamp life monitoring facility
- external microscope camera option
- spectrometer software with graph display and chromaticity diagram display
- intelligent help software providing hints and guidance depending on position of
mouse cursor
- interactive help tutorial software providing full interactive step by step tour of the
system or individual light sources
- on screen operation manual
- multiple laser visualisation with side light and OVD LED's
- twin LED illuminated circular polarised security feature visualisation
- live image latent security image viewer
- hyper spectral imaging module 400-1000nm (1nm to 4nm steps)
- 1D and 2D barcode analysis (including Identity document barcode format PDF417)
3
HYPER SPECTRAL IMAGING MODULE
- image cube creation over adjustable wavelength range from 400 to 1000nm.
- incremental steps from as 1 to 4nm (depending upon spectral range and PC memory
capacity) up to 20nm
- spectra of any points on the image immediately available for comparison
- image cube and spectra may be saved and recalled
- simple calibration procedure
INTEGRATED DOCUMENT DATABASE SOFTWARE
Features include:
- displays document images with saved data
- displays pages as thumbnails. Image under cursor is displayed as a larger image
- enables images to be rotated
- enables double page images to be split to show each page separately
- enables a live image to be displayed alongside an image from the Keesing database
for comparison
- enables the operator to generate their own databases
- archives generated images, data and settings to a user generated database
- automatically resets to saved viewing parameters on image retrieval from a user
generated database
- enables images, data and settings in one user’s document database to be shared with
other users
SOFTWARE UPDATES:
- Software suite updates for 2 years
CONSUMABLE ITEMS SUPPLIED:
- pack of consumable items
COMPUTER CONFIGURATION
Computer (Minimum Specification):
Intel Core 2 Duo or Quad (2.66 GHz) with 4MB cache
4GB DDR2 RAM
500GB SATA HDD
DVD RW Drive
6 x USB 2.0 ports
Network interface Integrated Gigabit (10/100/1000) via RJ45 connector
512MB Graphics Adaptor (on board or Card)
FireWire 400 port (1394a)
Windows 7
Wired USB Mouse
105 Key UK with standard numeric keypad
CD write-able discs 640MB (x10)
DVD write-able discs 4.7GB (x10)
MONITOR
- 30-inch Widescreen LCD Flat Panel Monitor
- resolution: 2560 x 1600 pixels
4
EMBEDDED PERSONAL INFORMATION DECODER MODULE
IPI / ICI Decoder
- IPI (Invisible Personal Information) and ICI (Invisible Constant Image) module
included to enable detection of IPI / ICI in passports and ID cards and ability to save
settings
- Uses Scrambled Indicia®
- Technology supplied under licence from Graphic Security System Corp (GSSC) of
the US
MAGNETIC SECURITY FEATURE IMAGER
- USB connection
- viewing field 14x18mm
- weight 490d
- dims 59 x 113 x 50mm
E-PASSPORT RECOGNITION SYSTEM
Pre-requisites to participate in the Tenders processed by Directorate of Higher
Education, DHE, Institute of Forensic Science, Nagpur
1. Enrollment and Empanelment of Contractors on Electronic Tendering System:
The Contractors interested in participating in the Tenders of Directorate of Higher
Education, DHE, Institute of Forensic Science, Nagpur processed using the Electronic
Tendering System shall be required to enroll on the Electronic Tendering System to
obtain User ID.
After submission of application for enrolment on the System, the application information
shall be verified by the Authorized Representative of the Service Provider. If the
information is found to be complete, the enrolment submitted by the Vendor shall be
approved.
For participating in Limited and Restricted tenders the registered vendors have to apply
for empanelment on the sub-portal of Directorate of Higher Education DHE (Institute
of Forensic Science, Nagpur ): in an appropriate class of registration. The empanelment
will have to be approved by the respective officer from the INSTITUTE OF FORENSIC
SCIENCE, NAGPUR. Only empanelled vendors will be allowed to participate in such
tenders.
The Contractors may obtain the necessary information on the process of enrolment and
empanelment either from Helpdesk Support Team or may visit the information published
5
under the link Enroll under the section E-Tendering Toolkit for Bidders on the Home
Page of the Electronic Tendering System.
2.
Obtaining a Digital Certificate:
The Bid Data that is prepared online is required to be encrypted and the hash value of the
Bid Data is required to be signed electronically using a Digital Certificate (Class – II or
Class – III). This is required to maintain the security of the Bid Data and also to establish
the identity of the Contractor transacting on the System.
The Digital Certificates are issued by an approved Certifying Authority authorized by the
Controller of Certifying Authorities of Government of India through their Authorized
Representatives upon receipt of documents required to obtain a Digital Certificate.
Bid data / information for a particular Tender may be submitted only using the Digital
Certificate which is used to encrypt the data / information and sign the hash value during
the Bid Preparation and Hash Submission stage. In case, during the process of preparing
and submitting a Bid for a particular Tender, Contractor loses his/her Digital Signature
Certificate (i.e. due to virus attack, hardware problem, operating system problem); he /
she may not be able to submit the Bid online. Hence, the Users are advised to store his /
her Digital Certificate securely and if possible, keep a backup at safe place under
adequate security to be used in case of need.
In case of online tendering, if the Digital Certificate issued to an Authorized User of a
Partnership Firm is used for signing and submitting a bid, it will be considered equivalent
to a no objection certificate / power of attorney to that User to submit the bid on behalf of
the Partnership Firm. The Partnership Firm has to authorize a specific individual via an
authorization certificate signed by a partner of the firm (and in case the applicant is a
partner, another partner in the same form is required to authorize) to use the digital
certificate as per Indian Information Technology Act, 2000.
Unless the Digital Certificate is revoked, it will be assumed to represent adequate
authority of the Authority User to bid on behalf of the Firm for the Tenders processed on
the Electronic Tender Management System of Government of Maharashtra as per Indian
Information Technology Act, 2000. The Digital Signature of this Authorized User will be
binding on the Firm. It shall be the responsibility of Partners of the Firm to inform the
Certifying Authority or Sub Certifying Authority, if the Authorized User changes, and
6
apply for a fresh Digital Signature Certificate. The procedure for application of a Digital
Signature Certificate will remain the same for the new Authorized User.
The same procedure holds true for the Authorized Users in a Private / Public Limited
Company. In this case, the Authorization Certificate will have to be signed by the
Director of the Company or the Reporting Authority of the Applicant.
For information on the process of application for obtaining Digital Certificate, the
Contractors may visit the section Digital Certificate on the Home Page of the Electronic
Tendering System.
3.
Recommended Hardware and Internet Connectivity:
To operate on the Electronic Tendering System, the Contractors are recommended to use
Computer System with at least 1 GB of RAM and broadband connectivity with minimum
512 kbps bandwidth.
4.
Set up of Computer System for executing the operations on the Electronic
Tendering System:
To operate on the Electronic Tendering System of Government of Maharashtra, the
Computer System of the Contractors is required be set up. The Contractors are required
to install Utilities available under the section Mandatory Installation Components on the
Home Page of the System.
The Utilities are available for download freely from the above mentioned section. The
Contractors are requested to refer to the E-Tendering Toolkit for Bidders available online
on the Home Page to understand the process of setting up the System, or alternatively,
contact the Helpdesk Support Team on information / guidance on the process of setting
up the System.
5.
Payment for Service Provider Fees:
In addition to the Tender Document Fees payable to DHE (DIRECTORATE OF
HIGHER EDUCATION INSTITUTE OF FORENSIC SCIENCE NAGPUR ):, the
Contractors will have to pay Service Providers Fees of Rs. 1038/- through online
payments gateway service available on Electronic Tendering System. For the list of
options for making online payments, the Contractors are advised to visit the link EPayment Options under the section E-Tendering Toolkit for Bidders on the Home Page of
the Electronic Tendering System
7
B.
Steps to be followed by Contractors to participate in the e-Tenders Processed
by DHE (DIRECTORATE OF HIGHER EDUCATION
INSTITUTE OF
FORENSIC SCIENCE NAGPUR ):
1.
Preparation of online Briefcase:
All Contractors enrolled on the Electronic Tendering System of Government of
Maharashtra are provided with dedicated briefcase facility to store documents / files in
digital format. The Contractors can use the online briefcase to store their scanned copies
of frequently used documents / files to be submitted as a part of their bid response. The
Contractors are advised to store the relevant documents in the briefcase before starting
the Bid Preparation and Hash Submission stage.
In case, the Contractors have multiple documents under the same type (e.g. multiple
Work Completion Certificates) as mentioned above, the Contractors advised to either
create a single .pdf file of all the documents of same type or compress the documents in a
single compressed file in .zip or .rar formats and upload the same.
It is mandatory to upload the documents using the briefcase facility. Therefore, the
Contractors are advised to keep the documents ready in the briefcase to ensure timely bid
preparation.
Note: Uploading of documents in the briefcase does not mean that the documents are
available to DHE (DIRECTORATE OF HIGHER EDUCATION
INSTITUTE OF
FORENSIC SCIENCE NAGPUR ): at the time of Tender Opening stage unless the
documents are specifically attached to the bid during the online Bid Preparation and Hash
Submission stage as well as during Decryption and Re-encryption stage.
2.
Online viewing of Detailed Notice Inviting Tenders:
The Contractors can view the Detailed Tender Notice along with the Time Schedule
(Key Dates) for all the Live Tenders released by DHE (DIRECTORATE OF HIGHER
EDUCATION INSTITUTE OF FORENSIC SCIENCE NAGPUR ): on the home page
of
https://maharashtra.etenders.in
e-Tendering
Portal
on
https://dhe.maharashtra.etenders.in under the section Recent Online Tender.
8
3.
Downloading of Tender Documents:
The Pre-qualification / Main Bidding Documents are available for free downloading.
However to participate in the online tender, the bidder must purchase the bidding
documents online by filling up details of Demand Draft towards the cost of Tender
Form Fee
4.
Online Bid Preparation and Submission of Bid Hash (Seal) of Bids:
Submission of Bids will be preceded by online bid preparation and submission of the
digitally signed Bid Hashes (Seals) within the Tender Time Schedule (Key Dates)
published in the Detailed Notice Inviting Tender. The Bid Data is to be prepared in the
templates provided by the Tendering Authority of DHE (DIRECTORATE OF HIGHER
EDUCATION INSTITUTE OF FORENSIC SCIENCE NAGPUR ). The templates may
be either form based, extensible tables and / or up-loadable documents. In the form based
type of templates and extensible table type of templates, the Contractors are required to
enter the data and encrypt the data using the Digital Certificate.
In the up-loadable document type of templates, the Contractors are required to select the
relevant document / compressed file (containing multiple documents) already uploaded in
the briefcase.
Notes:
a.
The Contractors upload a single document or a compressed file containing
multiple documents against each up-loadable option.
b.
The Hashes are the thumbprint of electronic data and are based on one – way
algorithm. The Hashes establish the unique identity of Bid Data.
c.
The bid hash values are digitally signed using valid Class – II or Class – III
Digital Certificate issued any Certifying Authority. The Contractors are required
to obtain Digital Certificate in advance.
d.
After the hash value of bid data is generated, the Contractors cannot make any
change / addition in its bid data. The bidder may modify bids before the deadline
for Bid Preparation and Hash Submission as per Time Schedule mentioned in the
Tender documents.
9
e.
This stage will be applicable during both, Pre-bid / Pre-qualification and Financial
Bidding Processes.
5.
Close for Bidding (Generation of Super Hash Values):
After the expiry of the cut – off time of Bid Preparation and Hash Submission stage to be
completed by the Contractors has lapsed, the Tender will be closed by the Tender
Authority.
The Tender Authority from DHE (DIRECTORATE OF HIGHER EDUCATION
INSTITUTE OF FORENSIC SCIENCE NAGPUR ): shall generate and digitally sign
the Super Hash values (Seals).
6.
Decryption and Re-encryption of Bids (submitting the Bids online):
After the time for generation of Super Hash values by the Tender Authority from DHE
(DIRECTORATE OF HIGHER EDUCATION INSTITUTE OF FORENSIC SCIENCE
NAGPUR ): has lapsed, the Contractors have to make the online payment of Rs. 1,038/towards the fees of the Service Provider.
After making online payment towards Fees of Service Provider, the Contractors are
required to decrypt their bid data using their Digital Certificate and immediately reencrypt their bid data using the Public Key of the Tendering Authority. The Public Key
of the Tendering Authority is attached to the Tender during the Close for Bidding stage.
Note: The details of the Processing Fees shall be verified and matched during the
Technical Opening stage.
At this time, the Contractors are also required to upload the files for which they generated
the Hash values during the Bid Preparation and Hash Submission stage.
The Bid Data and Documents of only those Contractors who have submitted their Bid
Hashes (Seals) within the stipulated time (as per the Tender Time Schedule), will be
available for decryption and re-encryption and to upload the relevant documents from
Briefcase. A Contractor who has not submitted his Bid Preparation and Hash Submission
stage within the stipulated time will not be allowed to decrypt / re-encrypt the Bid data /
submit documents during the stage of Decryption and Re-encryption of Bids (submitting
the Bids online).
10
7.
Short listing of Contractors for Financial Bidding Process:
The Tendering Authority will first open the Technical Bid documents of all Contractors
and after scrutinizing these documents will shortlist the Contractors who are eligible for
Financial Bidding Process. The shortlisted Contractors will be intimated by email.
8.
Opening of the Financial Bids:
The Contractors may remain present in the Office of the Tender Opening Authority at the
time of opening of Financial Bids. However, the results of the Financial Bids of all
Contractors shall be available on the DHE (DIRECTORATE OF HIGHER
EDUCATION INSTITUTE OF FORENSIC SCIENCE NAGPUR ): e-Tendering Portal
immediately after the completion of opening process.
9.
Tender Schedule (Key Dates):
The Contractors are strictly advised to follow the Dates and Times allocated to each stage
under the column “Contractor Stage” as indicated in the Time Schedule in the Detailed
Tender Notice for the Tender. All the online activities are time tracked and the Electronic
Tendering System enforces time-locks that ensure that no activity or transaction can take
place outside the Start and End Dates and Time of the stage as defined in the Tender
Schedule.
At the sole discretion of the Tender Authority, the time schedule of the Tender stages
may be extended
KEY DATES
Seq
Directorate of Higher Education, DHE,
No
Institute Of Forensic Science, Nagpur Stage
1.
Release Tender
Vendor Stage
Start Date & Time
Expiry Date & Time
-
18-01-2014 23:45
19-01-2014 17:00
2.
Tender
Download
18-01-2014 23:45
07-02-2014 13:30
3.
Bid Preparation
18-01-2014 23:45
07-02-2014 13:30
-
08-02-2014 10:00
08-02-2014 17:30
Control Transfer
of Bid
09-02-2014 10:00
09-02-2014 17:30
4.
Superhash Generation & Bid Lock
5.
6.
Envelope 1 Opening
-
10-02-2014 10:00
10-02-2014 23:00
7.
Envelope 2 Opening
-
11-02-2014 10:00
11-02-2014 23:00
11
TERMS AND CONDITION
1.
Rates & Taxes: - F. O. R. Destination, all inclusive in Indian Rupees as well as in foreign
currency. The necessary custom duty exemption certificate will be issued by the Indenters.
2.
Inspection: - Inspections by the Indenter / Consignee.
3.
4.
Delivery Period: - Within 6 months from the date of receipt of A/T.
Payment Condition: - 90% Payment will be made by the Indenter within 30 days from date of
receipt of material in good and acceptable condition. 10% balance Payment after 30 days from
date of receipt of material in good and acceptable condition.
5.
Pamphlets and Leaflets: - Adequate literature, Leaflets & Drawings and relevant specification
details to be supplied in the Technical Tender Bid.
6.
Vendor should enclose 1 year accessories along with the delivery of the instrument.
7.
Marketing: - List of Government/Semi Government Organization to whom the
marketed
8.
Octroi exemp. Certificate: - Necessary Octroi Exemption Certificates will be issued by the
Indenter if applicable.
9.
Tenderer should clearly mention in technical envelope the items for which the rate are quoted.
product
is
10. Furnish the details about the tender condition viz. penalty clause, Risk purchase clause, fall clause
etc. and the details in respect of all above clauses. Tender condition 1 to 11 should be given in the
technical envelope. Failing which, the tender will not be considered. In Envelope No. 1, rates
should not be quoted, but only mention whether the rates are F. O.R. Destination, all inclusive or
not. Tenderer should provide separate envelope for each instrument and mention Sr. no. and name
of the item on both the envelope.
11. The tenderer should read the terms & conditions stipulated in priced tender form and introductory
page of Government Gazette, part-II supplements. All Xerox copies submitted along with tender
should be duly attested.
12. General Terms & Conditions are given in page No. _______ dated __________ of this Gazette.
13. Demonstration of working of the Instruments is necessary.
14. All other terms and conditions as per tender booklets.
(Signature and Rubber Stamp of the tenderer)
12
Tenderers should submit online tenders in two Bids as below:1. The first Technical Bid should technical information of the unit such as:
A. Technical Bid- Compulsory Documentsa) NEFT / RTGS payment for E.M.D. or Registration with C.S.P.O./ concerned department.
b) Copies of S.S.I. registration/ C.S.P.O Registration/ N.S.I.C/ DGS and D Registration.
c) Valid Income Tax clearance certificate of unit.
d) Copy of D.G.S. and D’s Rate contract, if awarded. If not, please mention so.
e) Tender is trader, he should produce authorization from the manufacturer, whose product he has
quoted.
f) If the T/E is for ISI mark, then the copy of valid BIS license issued to the manufacturer.
g) Tenderer’s condition regarding free delivery/ free on Rail Destination, taxes etc.
Clearance certificate from the concerned Sales Tax Officer certifying that the Sales Tax, up to
December end from the preceding year has been remitted or certificate from competent
authority granting exemption from remittance of Sales Tax.
h) PAN details and VAT certificate
i) Leaflet / Broachers instrument with optional Accessories
N.B. If any of the documents from the compulsory documents mentioned above is not
furnished in the Technical Bid, the tender will be treated as invalid.
Additional Documentsa) List of installed machinery
b) Details regarding past performance and M.S.T. Registration No.
c) Details regarding participation of such tender enquiry in the past, if any.
d) Vendor should provide a reference copy of work the order where the instrument has been
already installed.
C. Commercial Bid
Commercial offer should be properly scanned and upload online to the relevant template.
The price tender forms with detail specification, terms and conditions will be available on the
website: https://maharashtra.etenders.in sub portal https://dhe.maharashtra.etenders.in / Earnest
Money @3% of the total value or Maximum of Rs. 5000/- in the form of NEFT / RTGS payment
accompany with the tender. Cheques will not be accepted.
2. Following categories are exempted from payment of Earnest Deposit:
i. Factory located in Maharashtra State and for the item registration with D.G.S. & D.
ii. Government and semi Government undertaking.
iii. S.S.I. Units permanently registered with the Director of Industries, Maharashtra and for the
items mentioned in the Registration Certificate. (Relevant copy of the certificate should be
attached to the quotation failing which; quotation will not be accepted at all.
iv. Suppliers registered with C.S.P.O., Government of Maharashtra for the items mentioned in
their Registration Certificate.
v. S.S.I. Units registered with N.S.I.C. & I.S.I., Government of India.
3. Dimension & Unit of quantities in quotation should be stated in metric units only.
4. When the material is to be supplied from outside the Maharashtra State, the stores should, if
directed, be got inspected through D.G.S. & D. or from any other third party before dispatch and
the cost of the inspection will be borne by the supplier as per D.G.S.& D. Rules. However, if this
13
Office/ Indenter/ Consignee desire to inspect the material, the stores should be offered for
inspection to this office. T.A. & D.A. charged of the inspecting officer will have to be borne by
the supplier.
5. Monthly capacity of the production which will be available for supply under the Rate contract
should be indicated in the quotation.
6. Successful tenderer should pay security deposit @10% of R/C., A/T purchase value. However, the
following categories are exempted from paying security deposit.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
i.The supplier registered with D.G.S. & D. having their factory in Maharashtra for the items so
manufactures.
ii.The suppliers registered with the D.C. (I) & C.S.P.O. on the list of approved suppliers for the
value upto Rs. 25000/- only
iii.S.S.I. Units registered with the Directorate of industries of unit registered or associated with
Maharashtra Khadi & Gramodyog Board up to Rs. 50,000/- of purchase.
This tender is subject to the terms and conditions published in the introductory pages in part-II
supplement of the Maharashtra Government Gazette.
If the tender has not paid E.M.D. or for his firm unit is not found in possession of valid registration
for the items for which tender enquiry is floated, his quotation will be treated as invalid and not be
considered at all.
Packing should be standard type consisting of paper wrapping, grassing cover with and water
proof / new hessian cloth and acceptable to Railway Authority and Government Insurance Fund.
The Photostat copy of permanent S.S.I. Registration stating items manufactured should be
accompanied with quotation.
Quotations are invited for fixing of Rate Contract for a period of one/two years. No guarantee of
drawal of quality can however, be given during the currency if the period of Rate Contract.
Definite delivery period should be quoted.
Quotations against assurances of raw material quota will not be considered.
Tendered will have to supply the stored to various Government Officer of Maharashtra
government and other public Bodies, if necessary, in the State of Maharashtra.
The tender will have to supply the stores exactly as per the tender enquiry specification and will be
responsible the defective supply at his risk and cost.
The supply should undertake to extend the validity of the bank Guarantee, if offered as security
deposit in case, the supply of stores is delayed beyond the validity period of the bank Guarantee.
This tender enquiry is meant for the whole of the Maharashtra state.
Payment Condition: 90% payment within 15 days from the date of receipt stores and Inspection
note wherever necessary and balance amount within 30 days from the date of
receipt of
acceptable stores in satisfactory condition will be made.
The tender should confirm whether all the operation processes/ treatment is carried out I their own
unit and also furnish complete list of machine and equipment installed in the factory.
Testing certificate of any competent authority of Government of Semi Government for their model
should be furnished along with the quotation positively wherever necessary. Director, Institute of
Forensic Science, Nagpur. Reserves the right to reject any/ all quotations without assigning any
reasons.
50% quantity order is reserved for MSSIDC Ltd. & Mahila Arthik Vikas Mahamandal for parallel
rate contract if they agree to supply at acceptable rate.
The tender fee once paid will not be refunded under any circumstances.
The quotation giving short validity period will not be considered at all.
Conditional offers received other than specified conditions mentioned in this tender inquiry are
liable for rejection.
14
25. The tenderer should quote only one rate against the tender inquiry. The tender should give
detailed reasons for quoting more than one rate, if he finds it to quote more than one rate
necessary.
26. Any correspondence regarding reduction in price unless asked for after opening the tender enquiry
will not be entertained at all and their tender will be liable for rejection.
27. The tenderer should quote all inclusive (basic rate, Excise duty, packing fright charge, Transpost
charge etc.) F.O.R, F.D., Destination rates. The rate of MST/CST included in the above rate
should be shown separately.
28. The tenderer should invariably quote their valid sales tax Registration No. and date.
29. The tenderer should invariably furnish a copy of valid income Tax clearance Certificate along with
the tender.
30. Testing charge as prescribed for the quotations sample / bulk supply sample should be tested as
per T/E specification at the National Test House/ Testing laboratories/ Department of chemical
Technology or any other testing authority will be borne by the suppliers from wherever necessary.
31. Unless and until samples are specifically called under specific tender enquiry samples may not be
send along with the tender.
32. The tenderer attached copy of power of attorney in the respect of the persons who attends
“Director, Institute of Forensic Science. Nagpur. For the tender opening further follow up work
and also who are authorized sign tenders, agreement and other relevant documents.
33. Director, Institute of Forensic Science. Nagpur, reserves the right to distribute the orders at
acceptable rates amongst two or more tender.
34. Director, Institute of Forensic Science. Nagpur, reserves the right to channelize the order though
any state Govt. undertakings looking its past performance and also with a view to have equitable
distribution of order and in the public interest on 100% basis at the acceptable rate.
35. If there are any specific Govt. Directives such as reservation of items for units in Maharashtra,
non-eligibility of price performance to S.S.I. units etc. for a particular items and same would be
applicable irrespective of the fact that it has not been incorporated in the tender notice.
36. The tender should invariably quote a list of documents enclosed with the tender and list should be
duly signed by the authorized person.
37. The firms from all regions should submit their tenders along with their Tender Forms but they
should mention in their tender that all tender enquiries are acceptable to them.
38. All the tenderer should note that failure or violation of the following general condition / General
notes, their quotations are liable for prima facie rejection conditions No. 4, 9(a), 9(d), 10 & 11.
39. Tenderers should furnish the following particulars in their tenders (if it a last year R/C holder).
a) Total quantity and value of orders received upto……………………..
b)Total quantity and value of orders accepted by the R/C holder…………
c) Total quantity and value of the quantity supplied upto………………………
d) Reasons for non-acceptance of balance quantity…………….
e) Reasons for the back log.
Notes: - Period in the clauses (a) and (b) to be entered as on the last date of the month immediate
prior to the date of opening of tender.
40. The tenderers when quoting for I.S.I. marked materials, the copy of valid I.S.I. license should be
furnished (in such case tenders should furnish a copy of I.S.I. license of their principal
manufacturer) along with authorization.
41. Any price escalation will not be considered.
42. The tenderers should produce the model quoted for demonstrations whenever called by “Director,
Institute of Forensic Science Nagpur”.
Signature of Tenderer
15
Serial No----
Tender No-1 PL-6 /IFScNGP/ADM/S.Plan/2013-14/
Rs. 2000 /-
============================================================================
Serial No.
TENDER FORM
Rs.2000 /-
(To be submitted online on web site https://maharashtra.etenders.in e-Tendering Portal on sub portal
https://dhe.maharashtra.etenders.in
Tender No-1 PL-6 /IFScNGP/ADM/S.Plan/2013-14
4. Last Date of submission of tender : As per Key dates available on website
5. Date of opening of tender
: As per Key dates available on website
6. Tender shall remain valid till
: As per Key dates available on website (90 days from the
dates of commercial bid opening)
Sr.
No.
PL-6
Instruments
High Performance Thin layer Chromatography
Qty.
01
(A) HPTLC SYSTEM MANAGER
software to control, document and manage all the instrumental steps of HPTLC
analysis incl. application, development, scanning and photodocumentation.
Communicates in both directions with connected instruments. 32 bit per analysis.
Upgradable. For creating and storing methods. Single report per analysis. GLP
compliant. 3rd generation.
(B)
SEMI AUTOMATIC SPOT / BAND APPLICATOR
Sample spot / band applicator :
Fifth generation spray on, 4 pattern Applicator ---Quantitative analysis, micropreparative isolation, in-situ addition of internal std. or reagents, and
superimpose. 10-method memory storage, stand-alone or System Manager
controlled. Sample positioning on X & Y axis freely selectable, variable rate of
delivery, 100 µl syringe for analytical work & 500 µl syringes for micro-prep
active work. Self diagnostic + Link to System Manager built-in.
(C)
CHROMATOGRAM DEVELOPMENT CHAMBERS
All glass, small internal volume chambers, bottom divided into two halves;
maximum 5-15 ml mobile phase / run, S.S. leak - proof lid. Appropriate size
chambers for 20 x 20, 10 x 10 cm plates.
(D)
MULTIPURPOSE CHAMBER FOR METHOD DEVELOPMENT
Multipurpose Chamber for method development. Rapid screening of samples &
for horizontal development. Uses 10 x 10 cm plates.
Can run six mobile
phases on one plate, side by side, at the same time with or without saturation.
New method developed in 3 – 4 runs. With mobile phase creation guide.
(E) PHOTO RECORDING UV CABINET:
Dual wavelength 254 + 366 nm UV Cabinet with a digital camera mount.
Enables to inspect the plate as well as keep a record by photodocumentation.
Images transferrable to PC. 100% safe to eyes. Auto shut off. Flickerless
illumination. Guaranteed illumination intensity. Digital camera required.
16
(F)
(G)
20 X 10 CM DIP TANK WITH LID FOR DERIVATIZATION
TLC SCANNER WITH DATA EVALUTION :
Computer controlled Scanner / Densitometer for automatic spectrum scanning
for identity check as well as purity check; Automatic quantitative measurement
by absorbance & fluorescence; All TLC / HPTLC plate sizes acceptable; Scan
speed 100 mm / sec @ 25 μm resolution; Wavelength range 190-900 nm;
Monochromator flushing by nitrogen; Data sampling rate – 4000 /
sec;specialOptics for HPTLC measurements; Spectrum scan speed 100 nm / sec;
Max 999 spectra / plate; Visible pilot slit image / scan compartment illumination
with UV to check sample alignment with scan beam; D2, Hg, W lamps + self
diagnostic + Service dialog + Universal filter for fluorescence all built-in; scan
slit size variable; bandwidth selectable 5 or 20nm; Plate can be easily placed
inside scanner. Small footprint.
Data evaluation 32 bit software (latest version), Improved S/N ratio. Improved
reproducibility; Controlled by System Manager, Automatic / Manual integration,
Auto baseline correction. Spot check facility. 3D display with data storage.
Calibration - single level, multilevel, linear / non-linear. Statistics CV / CI.
Reproducibility check facility. Auto calculation of data from wts and dil. factors
, Computer generated random no. for each report (GLP compliance). Lamp use
tracking. 2 level digital user manual. Service Dialog + self Diagnostics +
Tutorial all built – in. Meets GLP. Optional IQ-OQ and 21 CFR Rule 11
certification.
Pre-requisites to participate in the Tenders processed by Directorate of Higher
Education, DHE, Institute of Forensic Science, Nagpur
1. Enrollment and Empanelment of Contractors on Electronic Tendering System:
The Contractors interested in participating in the Tenders of Directorate of Higher
Education, DHE, Institute of Forensic Science, Nagpur processed using the Electronic
Tendering System shall be required to enroll on the Electronic Tendering System to
obtain User ID.
After submission of application for enrolment on the System, the application information
shall be verified by the Authorized Representative of the Service Provider. If the
information is found to be complete, the enrolment submitted by the Vendor shall be
approved.
For participating in Limited and Restricted tenders the registered vendors have to apply
for empanelment on the sub-portal of Directorate of Higher Education DHE (Institute
of Forensic Science, Nagpur ): in an appropriate class of registration. The empanelment
will have to be approved by the respective officer from the INSTITUTE OF FORENSIC
17
SCIENCE, NAGPUR. Only empanelled vendors will be allowed to participate in such
tenders.
The Contractors may obtain the necessary information on the process of enrolment and
empanelment either from Helpdesk Support Team or may visit the information published
under the link Enroll under the section E-Tendering Toolkit for Bidders on the Home
Page of the Electronic Tendering System.
2.
Obtaining a Digital Certificate:
The Bid Data that is prepared online is required to be encrypted and the hash value of the
Bid Data is required to be signed electronically using a Digital Certificate (Class – II or
Class – III). This is required to maintain the security of the Bid Data and also to establish
the identity of the Contractor transacting on the System.
The Digital Certificates are issued by an approved Certifying Authority authorized by the
Controller of Certifying Authorities of Government of India through their Authorized
Representatives upon receipt of documents required to obtain a Digital Certificate.
Bid data / information for a particular Tender may be submitted only using the Digital
Certificate which is used to encrypt the data / information and sign the hash value during
the Bid Preparation and Hash Submission stage. In case, during the process of preparing
and submitting a Bid for a particular Tender, Contractor loses his/her Digital Signature
Certificate (i.e. due to virus attack, hardware problem, operating system problem); he /
she may not be able to submit the Bid online. Hence, the Users are advised to store his /
her Digital Certificate securely and if possible, keep a backup at safe place under
adequate security to be used in case of need.
In case of online tendering, if the Digital Certificate issued to an Authorized User of a
Partnership Firm is used for signing and submitting a bid, it will be considered equivalent
to a no objection certificate / power of attorney to that User to submit the bid on behalf of
the Partnership Firm. The Partnership Firm has to authorize a specific individual via an
authorization certificate signed by a partner of the firm (and in case the applicant is a
partner, another partner in the same form is required to authorize) to use the digital
certificate as per Indian Information Technology Act, 2000.
Unless the Digital Certificate is revoked, it will be assumed to represent adequate
authority of the Authority User to bid on behalf of the Firm for the Tenders processed on
18
the Electronic Tender Management System of Government of Maharashtra as per Indian
Information Technology Act, 2000. The Digital Signature of this Authorized User will be
binding on the Firm. It shall be the responsibility of Partners of the Firm to inform the
Certifying Authority or Sub Certifying Authority, if the Authorized User changes, and
apply for a fresh Digital Signature Certificate. The procedure for application of a Digital
Signature Certificate will remain the same for the new Authorized User.
The same procedure holds true for the Authorized Users in a Private / Public Limited
Company. In this case, the Authorization Certificate will have to be signed by the
Director of the Company or the Reporting Authority of the Applicant.
For information on the process of application for obtaining Digital Certificate, the
Contractors may visit the section Digital Certificate on the Home Page of the Electronic
Tendering System.
3.
Recommended Hardware and Internet Connectivity:
To operate on the Electronic Tendering System, the Contractors are recommended to use
Computer System with at least 1 GB of RAM and broadband connectivity with minimum
512 kbps bandwidth.
4.
Set up of Computer System for executing the operations on the Electronic
Tendering System:
To operate on the Electronic Tendering System of Government of Maharashtra, the
Computer System of the Contractors is required be set up. The Contractors are required
to install Utilities available under the section Mandatory Installation Components on the
Home Page of the System.
The Utilities are available for download freely from the above mentioned section. The
Contractors are requested to refer to the E-Tendering Toolkit for Bidders available online
on the Home Page to understand the process of setting up the System, or alternatively,
contact the Helpdesk Support Team on information / guidance on the process of setting
up the System.
5.
Payment for Service Provider Fees:
In addition to the Tender Document Fees payable to DHE (DIRECTORATE OF
HIGHER EDUCATION INSTITUTE OF FORENSIC SCIENCE NAGPUR ):, the
Contractors will have to pay Service Providers Fees of Rs. 1038/- through online
payments gateway service available on Electronic Tendering System. For the list of
options for making online payments, the Contractors are advised to visit the link E19
Payment Options under the section E-Tendering Toolkit for Bidders on the Home Page of
the Electronic Tendering System
B.
Steps to be followed by Contractors to participate in the e-Tenders Processed
by DHE (DIRECTORATE OF HIGHER EDUCATION
INSTITUTE OF
FORENSIC SCIENCE NAGPUR ):
1.
Preparation of online Briefcase:
All Contractors enrolled on the Electronic Tendering System of Government of
Maharashtra are provided with dedicated briefcase facility to store documents / files in
digital format. The Contractors can use the online briefcase to store their scanned copies
of frequently used documents / files to be submitted as a part of their bid response. The
Contractors are advised to store the relevant documents in the briefcase before starting
the Bid Preparation and Hash Submission stage.
In case, the Contractors have multiple documents under the same type (e.g. multiple
Work Completion Certificates) as mentioned above, the Contractors advised to either
create a single .pdf file of all the documents of same type or compress the documents in a
single compressed file in .zip or .rar formats and upload the same.
It is mandatory to upload the documents using the briefcase facility. Therefore, the
Contractors are advised to keep the documents ready in the briefcase to ensure timely bid
preparation.
Note: Uploading of documents in the briefcase does not mean that the documents are
available to DHE (DIRECTORATE OF HIGHER EDUCATION
INSTITUTE OF
FORENSIC SCIENCE NAGPUR ): at the time of Tender Opening stage unless the
documents are specifically attached to the bid during the online Bid Preparation and Hash
Submission stage as well as during Decryption and Re-encryption stage.
2.
Online viewing of Detailed Notice Inviting Tenders:
The Contractors can view the Detailed Tender Notice along with the Time Schedule
(Key Dates) for all the Live Tenders released by DHE (DIRECTORATE OF HIGHER
EDUCATION INSTITUTE OF FORENSIC SCIENCE NAGPUR ): on the home page
of
https://maharashtra.etenders.in
e-Tendering
Portal
on
https://dhe.maharashtra.etenders.in under the section Recent Online Tender.
3.
Downloading of Tender Documents:
The Pre-qualification / Main Bidding Documents are available for free downloading.
However to participate in the online tender, the bidder must purchase the bidding
20
documents online by filling up details of Demand Draft towards the cost of Tender
Form Fee
4.
Online Bid Preparation and Submission of Bid Hash (Seal) of Bids:
Submission of Bids will be preceded by online bid preparation and submission of the
digitally signed Bid Hashes (Seals) within the Tender Time Schedule (Key Dates)
published in the Detailed Notice Inviting Tender. The Bid Data is to be prepared in the
templates provided by the Tendering Authority of DHE (DIRECTORATE OF HIGHER
EDUCATION INSTITUTE OF FORENSIC SCIENCE NAGPUR ). The templates may
be either form based, extensible tables and / or up-loadable documents. In the form based
type of templates and extensible table type of templates, the Contractors are required to
enter the data and encrypt the data using the Digital Certificate.
In the up-loadable document type of templates, the Contractors are required to select the
relevant document / compressed file (containing multiple documents) already uploaded in
the briefcase.
Notes:
f.
The Contractors upload a single document or a compressed file containing
multiple documents against each up-loadable option.
g.
The Hashes are the thumbprint of electronic data and are based on one – way
algorithm. The Hashes establish the unique identity of Bid Data.
h.
The bid hash values are digitally signed using valid Class – II or Class – III
Digital Certificate issued any Certifying Authority. The Contractors are required
to obtain Digital Certificate in advance.
i.
After the hash value of bid data is generated, the Contractors cannot make any
change / addition in its bid data. The bidder may modify bids before the deadline
for Bid Preparation and Hash Submission as per Time Schedule mentioned in the
Tender documents.
j.
This stage will be applicable during both, Pre-bid / Pre-qualification and Financial
Bidding Processes.
5.
Close for Bidding (Generation of Super Hash Values):
After the expiry of the cut – off time of Bid Preparation and Hash Submission
stage to be completed by the Contractors has lapsed, the Tender will be closed by
the Tender Authority.
21
The Tender Authority from DHE (DIRECTORATE OF HIGHER EDUCATION
INSTITUTE OF FORENSIC SCIENCE NAGPUR ): shall generate and digitally
sign the Super Hash values (Seals).
6.
Decryption and Re-encryption of Bids (submitting the Bids online):
After the time for generation of Super Hash values by the Tender Authority from DHE
(DIRECTORATE OF HIGHER EDUCATION INSTITUTE OF FORENSIC SCIENCE
NAGPUR ): has lapsed, the Contractors have to make the online payment of Rs. 1,038/towards the fees of the Service Provider.
After making online payment towards Fees of Service Provider, the Contractors are
required to decrypt their bid data using their Digital Certificate and immediately reencrypt their bid data using the Public Key of the Tendering Authority. The Public Key
of the Tendering Authority is attached to the Tender during the Close for Bidding stage.
Note: The details of the Processing Fees shall be verified and matched during the
Technical Opening stage.
At this time, the Contractors are also required to upload the files for which they generated
the Hash values during the Bid Preparation and Hash Submission stage.
The Bid Data and Documents of only those Contractors who have submitted their Bid
Hashes (Seals) within the stipulated time (as per the Tender Time Schedule), will be
available for decryption and re-encryption and to upload the relevant documents from
Briefcase. A Contractor who has not submitted his Bid Preparation and Hash Submission
stage within the stipulated time will not be allowed to decrypt / re-encrypt the Bid data /
submit documents during the stage of Decryption and Re-encryption of Bids (submitting
the Bids online).
7.
Short listing of Contractors for Financial Bidding Process:
The Tendering Authority will first open the Technical Bid documents of all Contractors
and after scrutinizing these documents will shortlist the Contractors who are eligible for
Financial Bidding Process. The shortlisted Contractors will be intimated by email.
22
8.
Opening of the Financial Bids:
The Contractors may remain present in the Office of the Tender Opening Authority at the
time of opening of Financial Bids. However, the results of the Financial Bids of all
Contractors shall be available on the DHE (DIRECTORATE OF HIGHER
EDUCATION INSTITUTE OF FORENSIC SCIENCE NAGPUR ): e-Tendering Portal
immediately after the completion of opening process.
9.
Tender Schedule (Key Dates):
The Contractors are strictly advised to follow the Dates and Times allocated to each stage
under the column “Contractor Stage” as indicated in the Time Schedule in the Detailed
Tender Notice for the Tender. All the online activities are time tracked and the Electronic
Tendering System enforces time-locks that ensure that no activity or transaction can take
place outside the Start and End Dates and Time of the stage as defined in the Tender
Schedule.
At the sole discretion of the Tender Authority, the time schedule of the Tender stages
may be extended
KEY DATES
Seq
Directorate of Higher Education, DHE,
No
Institute Of Forensic Science, Nagpur Stage
8.
Release Tender
9.
10.
11.
Superhash Generation & Bid Lock
12.
Vendor Stage
Start Date & Time
Expiry Date & Time
-
18-01-2014 23:45
19-01-2014 17:00
Tender
Download
18-01-2014 23:45
07-02-2014 13:30
Bid Preparation
18-01-2014 23:45
07-02-2014 13:30
-
08-02-2014 10:00
08-02-2014 17:30
Control Transfer
of Bid
09-02-2014 10:00
09-02-2014 17:30
13.
Envelope 1 Opening
-
10-02-2014 10:00
10-02-2014 23:00
14.
Envelope 2 Opening
-
11-02-2014 10:00
11-02-2014 23:00
23
TERMS AND CONDITION
1. Rates & Taxes: - F. O. R. Destination, all inclusive in Indian Rupees as well as in foreign
currency. The necessary custom duty exemption certificate will be issued by the Indenters.
2.
Inspection: - Inspections by the Indenter / Consignee.
3.
4.
Delivery Period: - Within 6 months from the date of receipt of A/T.
Payment Condition: - 90% Payment will be made by the Indenter within 30 days from date of
receipt of material in good and acceptable condition. 10% balance Payment after 30 days from
date of receipt of material in good and acceptable condition.
5.
Pamphlets and Leaflets: - Adequate literature, Leaflets & Drawings and relevant specification
details to be supplied in the Technical Tender Bid.
6.
Vendor should enclose 1 year accessories along with the delivery of the instrument.
7.
Marketing: - List of Government/Semi Government Organization to whom the
marketed
8.
Octroi exemp. Certificate: - Necessary Octroi Exemption Certificates will be issued by the
Indenter if applicable.
9.
Tenderer should clearly mention in technical envelope the items for which the rate are quoted.
product
is
10. Furnish the details about the tender condition viz. penalty clause, Risk purchase clause, fall clause
etc. and the details in respect of all above clauses. Tender condition 1 to 11 should be given in the
technical envelope. Failing which, the tender will not be considered. In Envelope No. 1, rates
should not be quoted, but only mention whether the rates are F. O.R. Destination, all inclusive or
not. Tenderer should provide separate envelope for each instrument and mention Sr. no. and name
of the item on both the envelope.
11. The tenderer should read the terms & conditions stipulated in priced tender form and introductory
page of Government Gazette, part-II supplements. All Xerox copies submitted along with tender
should be duly attested.
12. General Terms & Conditions are given in page No. _______ dated __________ of this Gazette.
13. Demonstration of working of the Instruments is necessary.
14. All other terms and conditions as per tender booklets.
(Signature and Rubber Stamp of the tenderer)
24
Tenderers should submit online tenders in two Bids as below:1. The first Technical Bid should technical information of the unit such as:
B. Technical Bid- Compulsory Documentsh) NEFT / RTGS payment for E.M.D. or Registration with C.S.P.O./ concerned department.
i) Copies of S.S.I. registration/ C.S.P.O Registration/ N.S.I.C/ DGS and D Registration.
j) Valid Income Tax clearance certificate of unit.
k) Copy of D.G.S. and D’s Rate contract, if awarded. If not, please mention so.
l) Tender is trader, he should produce authorization from the manufacturer, whose product he has
quoted.
m) If the T/E is for ISI mark, then the copy of valid BIS license issued to the manufacturer.
n) Tenderer’s condition regarding free delivery/ free on Rail Destination, taxes etc.
Clearance certificate from the concerned Sales Tax Officer certifying that the Sales Tax, up to
December end from the preceding year has been remitted or certificate from competent
authority granting exemption from remittance of Sales Tax.
h) PAN details and VAT certificate
i) Leaflet / Broachers instrument with optional Accessories
N.B. If any of the documents from the compulsory documents mentioned above is not
furnished in the Technical Bid, the tender will be treated as invalid.
Additional Documentsa) List of installed machinery
b) Details regarding past performance and M.S.T. Registration No.
c) Details regarding participation of such tender enquiry in the past, if any.
d) Vendor should provide a reference copy of work the order where the instrument has been
already installed.
D. Commercial Bid
Commercial offer should be properly scanned and upload online to the relevant template.
The price tender forms with detail specification, terms and conditions will be available on the
website: https://maharashtra.etenders.in sub portal https://dhe.maharashtra.etenders.in / Earnest
Money @3% of the total value or Maximum of Rs. 5000/- in the form of NEFT / RTGS payment
accompany with the tender. Cheques will not be accepted.
2. Following categories are exempted from payment of Earnest Deposit:
vi. Factory located in Maharashtra State and for the item registration with D.G.S. & D.
vii. Government and semi Government undertaking.
viii. S.S.I. Units permanently registered with the Director of Industries, Maharashtra and for the
items mentioned in the Registration Certificate. (Relevant copy of the certificate should be
attached to the quotation failing which; quotation will not be accepted at all.
ix. Suppliers registered with C.S.P.O., Government of Maharashtra for the items mentioned in
their Registration Certificate.
x. S.S.I. Units registered with N.S.I.C. & I.S.I., Government of India.
3. Dimension & Unit of quantities in quotation should be stated in metric units only.
4. When the material is to be supplied from outside the Maharashtra State, the stores should, if
directed, be got inspected through D.G.S. & D. or from any other third party before dispatch and
the cost of the inspection will be borne by the supplier as per D.G.S.& D. Rules. However, if this
25
Office/ Indenter/ Consignee desire to inspect the material, the stores should be offered for
inspection to this office. T.A. & D.A. charged of the inspecting officer will have to be borne by
the supplier.
5. Monthly capacity of the production which will be available for supply under the Rate contract
should be indicated in the quotation.
6. Successful tenderer should pay security deposit @10% of R/C., A/T purchase value. However, the
following categories are exempted from paying security deposit.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
iv.The supplier registered with D.G.S. & D. having their factory in Maharashtra for the items so
manufactures.
v.The suppliers registered with the D.C. (I) & C.S.P.O. on the list of approved suppliers for the
value upto Rs. 25000/- only
vi.S.S.I. Units registered with the Directorate of industries of unit registered or associated with
Maharashtra Khadi & Gramodyog Board up to Rs. 50,000/- of purchase.
This tender is subject to the terms and conditions published in the introductory pages in part-II
supplement of the Maharashtra Government Gazette.
If the tender has not paid E.M.D. or for his firm unit is not found in possession of valid registration
for the items for which tender enquiry is floated, his quotation will be treated as invalid and not be
considered at all.
Packing should be standard type consisting of paper wrapping, grassing cover with and water
proof / new hessian cloth and acceptable to Railway Authority and Government Insurance Fund.
The Photostat copy of permanent S.S.I. Registration stating items manufactured should be
accompanied with quotation.
Quotations are invited for fixing of Rate Contract for a period of one/two years. No guarantee of
drawal of quality can however, be given during the currency if the period of Rate Contract.
Definite delivery period should be quoted.
Quotations against assurances of raw material quota will not be considered.
Tendered will have to supply the stored to various Government Officer of Maharashtra
government and other public Bodies, if necessary, in the State of Maharashtra.
The tender will have to supply the stores exactly as per the tender enquiry specification and will be
responsible the defective supply at his risk and cost.
The supply should undertake to extend the validity of the bank Guarantee, if offered as security
deposit in case, the supply of stores is delayed beyond the validity period of the bank Guarantee.
This tender enquiry is meant for the whole of the Maharashtra state.
Payment Condition: 90% payment within 15 days from the date of receipt stores and Inspection
note wherever necessary and balance amount within 30 days from the date of
receipt of
acceptable stores in satisfactory condition will be made.
The tender should confirm whether all the operation processes/ treatment is carried out I their own
unit and also furnish complete list of machine and equipment installed in the factory.
Testing certificate of any competent authority of Government of Semi Government for their model
should be furnished along with the quotation positively wherever necessary. Director, Institute of
Forensic Science, Nagpur. Reserves the right to reject any/ all quotations without assigning any
reasons.
50% quantity order is reserved for MSSIDC Ltd. & Mahila Arthik Vikas Mahamandal for parallel
rate contract if they agree to supply at acceptable rate.
The tender fee once paid will not be refunded under any circumstances.
The quotation giving short validity period will not be considered at all.
Conditional offers received other than specified conditions mentioned in this tender inquiry are
liable for rejection.
26
25. The tenderer should quote only one rate against the tender inquiry. The tender should give
detailed reasons for quoting more than one rate, if he finds it to quote more than one rate
necessary.
26. Any correspondence regarding reduction in price unless asked for after opening the tender enquiry
will not be entertained at all and their tender will be liable for rejection.
27. The tenderer should quote all inclusive (basic rate, Excise duty, packing fright charge, Transpost
charge etc.) F.O.R, F.D., Destination rates. The rate of MST/CST included in the above rate
should be shown separately.
28. The tenderer should invariably quote their valid sales tax Registration No. and date.
29. The tenderer should invariably furnish a copy of valid income Tax clearance Certificate along with
the tender.
30. Testing charge as prescribed for the quotations sample / bulk supply sample should be tested as
per T/E specification at the National Test House/ Testing laboratories/ Department of chemical
Technology or any other testing authority will be borne by the suppliers from wherever necessary.
31. Unless and until samples are specifically called under specific tender enquiry samples may not be
send along with the tender.
32. The tenderer attached copy of power of attorney in the respect of the persons who attends
“Director, Institute of Forensic Science. Nagpur. For the tender opening further follow up work
and also who are authorized sign tenders, agreement and other relevant documents.
33. Director, Institute of Forensic Science. Nagpur, reserves the right to distribute the orders at
acceptable rates amongst two or more tender.
34. Director, Institute of Forensic Science. Nagpur, reserves the right to channelize the order though
any state Govt. undertakings looking its past performance and also with a view to have equitable
distribution of order and in the public interest on 100% basis at the acceptable rate.
35. If there are any specific Govt. Directives such as reservation of items for units in Maharashtra,
non-eligibility of price performance to S.S.I. units etc. for a particular items and same would be
applicable irrespective of the fact that it has not been incorporated in the tender notice.
36. The tender should invariably quote a list of documents enclosed with the tender and list should be
duly signed by the authorized person.
37. The firms from all regions should submit their tenders along with their Tender Forms but they
should mention in their tender that all tender enquiries are acceptable to them.
38. All the tenderer should note that failure or violation of the following general condition / General
notes, their quotations are liable for prima facie rejection conditions No. 4, 9(a), 9(d), 10 & 11.
39. Tenderers should furnish the following particulars in their tenders (if it a last year R/C holder).
a) Total quantity and value of orders received upto……………………..
b)Total quantity and value of orders accepted by the R/C holder…………
c) Total quantity and value of the quantity supplied upto………………………
d) Reasons for non-acceptance of balance quantity…………….
e) Reasons for the back log.
Notes: - Period in the clauses (a) and (b) to be entered as on the last date of the month immediate
prior to the date of opening of tender.
40. The tenderers when quoting for I.S.I. marked materials, the copy of valid I.S.I. license should be
furnished (in such case tenders should furnish a copy of I.S.I. license of their principal
manufacturer) along with authorization.
41. Any price escalation will not be considered.
42. The tenderers should produce the model quoted for demonstrations whenever called by “Director,
Institute of Forensic Science Nagpur”.
Signature of Tenderer
27
Serial No----
Tender No-1 PL-7 /IFScNGP/ADM/S.Plan/2013-14/
Rs. 2000 /-
============================================================================
Serial No.
TENDER FORM
Rs.2000 /-
(To be submitted online on web site https://maharashtra.etenders.in e-Tendering Portal on sub portal
https://dhe.maharashtra.etenders.in
Tender No-1 PL-7 /IFScNGP/ADM/S.Plan/2013-14
7. Last Date of submission of tender : As per Key dates available on website
8. Date of opening of tender
: As per Key dates available on website
9. Tender shall remain valid till
: As per Key dates available on website (90 days from the
dates of commercial bid opening)
Sr.
No.
PL-7
Instruments
Fourier Transform Infrared Spectroscopy (FTIR)
 The instrument spectral resolution should be 0.8 cm-1
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Qty.
01
The standard spectral operating range should be no less than 6,000 - 500
cm-1 for ZnSe optics.
Signal to Noise Ratio typically >50,000:1 (1min measurement time, spectral
resolution
4cm-1)
It should be portable.
Spectrometer components like source, laser, detector, and interferometer
must be continuously monitored for operation within factory specifications.
The operator must be immediately notified by system software if any of the
factory specifications are not met. The software must offer detailed
information about the nature of the failure and suggest possible remedy.
Optical components like detector and source must be electronically coded,
so that these components are automatically recognized when placed in the
spectrometer. Appropriate parameter must be automatically transferred to
the application software.
Optics & Beam splitter should be ZnSe to work smoothly in high
humidity area. Only ZnSe windows will not be acceptable.
Sampling modules such as Micro-ATR is a must for analysing liquid
Powder gel paste and semi liquid. Change between different modules
must be easy.
Sampling modules must be automatically identified and spectral test
routines must automatically start to verify accessory performance.
The FT-IR must incorporate a high throughput interferometer and Gold
Coated optics for maximum light throughput.
The interferometer must be permanently aligned. Interferometer design.
System that require alignment (either manual or automatic) are not
acceptable.
The interferometer bearing mechanism must be wear-free (frictionless)
design to ensure unlimited lifetime . Bearings with wear are not acceptable
as they require frequent maintenance and costly exchange.
The interferometer must utilize retro reflecting cube corners for
instantaneous correction of instability due to mirror tilt.
The system must include a replacement desiccant.
The system must incorporate an automated internal instrument validation
unit. The internal validation unit must be able to incorporate different
validation standards and be fully software controlled. This instrument
28



validation must not require user interaction and must produce a report
documenting the results of the validation tests.
Communication between the spectrometer and controlling PC must be
performed using an Ethernet protocol.
Additional warranty for 10 years on Interferometer & Laser should be
quoted.
5 years on Source should be quoted.
SOFTWARE specifications:
 The software must be an "all-in-one" software for data measurement,
manipulation and evaluation.


The software must come with a step by step assistant.
The software must include search capabilities as well as the possibility to
create user own libraries.
 The software must come with a free starter library.
 The software must come with a quantification tool.
 The software must come with an easy to use graphical macro editor.
 The software must include an automatic instrument test (OQ/PQ).
 The software must allow multi level user management.
 The software must be GMP/GLP conform.
FTIR Accessories required
 Platinum ATR, Diamond, 1 Bounce
 Latest PC & Laser Jet Printer.
Optional Local Accessories
 15 ton Hydraulic press
 KBR Die 13mm
 Agate Mortar and Pestle
 Liquid cell Demountable cell (with KBr & NaCl
windows)
 IR grade KBr Powder 100 gm min.
Platinum ATR, diamond, 1 bounce:
A single reflection diamond ATR sampling module designed to significantly ease the
analysis. The ergonomic one-finger clamp mechanism to simplify the IR analysis of
solid and liquid samples. The robust diamond crystal allows you to analyze all kind of
liquid and solid samples.
Pre-requisites to participate in the Tenders processed by Directorate of Higher
Education, DHE, Institute of Forensic Science, Nagpur
1. Enrollment and Empanelment of Contractors on Electronic Tendering System:
The Contractors interested in participating in the Tenders of Directorate of Higher
Education, DHE, Institute of Forensic Science, Nagpur processed using the Electronic
Tendering System shall be required to enroll on the Electronic Tendering System to
obtain User ID.
After submission of application for enrolment on the System, the application information
shall be verified by the Authorized Representative of the Service Provider. If the
29
information is found to be complete, the enrolment submitted by the Vendor shall be
approved.
For participating in Limited and Restricted tenders the registered vendors have to apply
for empanelment on the sub-portal of Directorate of Higher Education DHE (Institute
of Forensic Science, Nagpur ): in an appropriate class of registration. The empanelment
will have to be approved by the respective officer from the INSTITUTE OF FORENSIC
SCIENCE, NAGPUR. Only empanelled vendors will be allowed to participate in such
tenders.
The Contractors may obtain the necessary information on the process of enrolment and
empanelment either from Helpdesk Support Team or may visit the information published
under the link Enroll under the section E-Tendering Toolkit for Bidders on the Home
Page of the Electronic Tendering System.
2.
Obtaining a Digital Certificate:
The Bid Data that is prepared online is required to be encrypted and the hash value of the
Bid Data is required to be signed electronically using a Digital Certificate (Class – II or
Class – III). This is required to maintain the security of the Bid Data and also to establish
the identity of the Contractor transacting on the System.
The Digital Certificates are issued by an approved Certifying Authority authorized by the
Controller of Certifying Authorities of Government of India through their Authorized
Representatives upon receipt of documents required to obtain a Digital Certificate.
Bid data / information for a particular Tender may be submitted only using the Digital
Certificate which is used to encrypt the data / information and sign the hash value during
the Bid Preparation and Hash Submission stage. In case, during the process of preparing
and submitting a Bid for a particular Tender, Contractor loses his/her Digital Signature
Certificate (i.e. due to virus attack, hardware problem, operating system problem); he /
she may not be able to submit the Bid online. Hence, the Users are advised to store his /
her Digital Certificate securely and if possible, keep a backup at safe place under
adequate security to be used in case of need.
In case of online tendering, if the Digital Certificate issued to an Authorized User of a
Partnership Firm is used for signing and submitting a bid, it will be considered equivalent
to a no objection certificate / power of attorney to that User to submit the bid on behalf of
30
the Partnership Firm. The Partnership Firm has to authorize a specific individual via an
authorization certificate signed by a partner of the firm (and in case the applicant is a
partner, another partner in the same form is required to authorize) to use the digital
certificate as per Indian Information Technology Act, 2000.
Unless the Digital Certificate is revoked, it will be assumed to represent adequate
authority of the Authority User to bid on behalf of the Firm for the Tenders processed on
the Electronic Tender Management System of Government of Maharashtra as per Indian
Information Technology Act, 2000. The Digital Signature of this Authorized User will be
binding on the Firm. It shall be the responsibility of Partners of the Firm to inform the
Certifying Authority or Sub Certifying Authority, if the Authorized User changes, and
apply for a fresh Digital Signature Certificate. The procedure for application of a Digital
Signature Certificate will remain the same for the new Authorized User.
The same procedure holds true for the Authorized Users in a Private / Public Limited
Company. In this case, the Authorization Certificate will have to be signed by the
Director of the Company or the Reporting Authority of the Applicant.
For information on the process of application for obtaining Digital Certificate, the
Contractors may visit the section Digital Certificate on the Home Page of the Electronic
Tendering System.
3.
Recommended Hardware and Internet Connectivity:
To operate on the Electronic Tendering System, the Contractors are recommended to use
Computer System with at least 1 GB of RAM and broadband connectivity with minimum
512 kbps bandwidth.
4.
Set up of Computer System for executing the operations on the Electronic
Tendering System:
To operate on the Electronic Tendering System of Government of Maharashtra, the
Computer System of the Contractors is required be set up. The Contractors are required
to install Utilities available under the section Mandatory Installation Components on the
Home Page of the System.
The Utilities are available for download freely from the above mentioned section. The
Contractors are requested to refer to the E-Tendering Toolkit for Bidders available online
on the Home Page to understand the process of setting up the System, or alternatively,
contact the Helpdesk Support Team on information / guidance on the process of setting
up the System.
31
5.
Payment for Service Provider Fees:
In addition to the Tender Document Fees payable to DHE (DIRECTORATE OF
HIGHER EDUCATION INSTITUTE OF FORENSIC SCIENCE NAGPUR ):, the
Contractors will have to pay Service Providers Fees of Rs. 1038/- through online
payments gateway service available on Electronic Tendering System. For the list of
options for making online payments, the Contractors are advised to visit the link EPayment Options under the section E-Tendering Toolkit for Bidders on the Home Page of
the Electronic Tendering System
B.
Steps to be followed by Contractors to participate in the e-Tenders Processed
by DHE (DIRECTORATE OF HIGHER EDUCATION
INSTITUTE OF
FORENSIC SCIENCE NAGPUR ):
1.
Preparation of online Briefcase:
All Contractors enrolled on the Electronic Tendering System of Government of
Maharashtra are provided with dedicated briefcase facility to store documents / files in
digital format. The Contractors can use the online briefcase to store their scanned copies
of frequently used documents / files to be submitted as a part of their bid response. The
Contractors are advised to store the relevant documents in the briefcase before starting
the Bid Preparation and Hash Submission stage.
In case, the Contractors have multiple documents under the same type (e.g. multiple
Work Completion Certificates) as mentioned above, the Contractors advised to either
create a single .pdf file of all the documents of same type or compress the documents in a
single compressed file in .zip or .rar formats and upload the same.
It is mandatory to upload the documents using the briefcase facility. Therefore, the
Contractors are advised to keep the documents ready in the briefcase to ensure timely bid
preparation.
Note: Uploading of documents in the briefcase does not mean that the documents are
available to DHE (DIRECTORATE OF HIGHER EDUCATION
INSTITUTE OF
FORENSIC SCIENCE NAGPUR ): at the time of Tender Opening stage unless the
documents are specifically attached to the bid during the online Bid Preparation and Hash
Submission stage as well as during Decryption and Re-encryption stage.
2.
Online viewing of Detailed Notice Inviting Tenders:
The Contractors can view the Detailed Tender Notice along with the Time Schedule
(Key Dates) for all the Live Tenders released by DHE (DIRECTORATE OF HIGHER
32
EDUCATION INSTITUTE OF FORENSIC SCIENCE NAGPUR ): on the home page
of
https://maharashtra.etenders.in
e-Tendering
Portal
on
https://dhe.maharashtra.etenders.in under the section Recent Online Tender.
3.
Downloading of Tender Documents:
The Pre-qualification / Main Bidding Documents are available for free downloading.
However to participate in the online tender, the bidder must purchase the bidding
documents online by filling up details of Demand Draft towards the cost of Tender
Form Fee
4.
Online Bid Preparation and Submission of Bid Hash (Seal) of Bids:
Submission of Bids will be preceded by online bid preparation and submission of the
digitally signed Bid Hashes (Seals) within the Tender Time Schedule (Key Dates)
published in the Detailed Notice Inviting Tender. The Bid Data is to be prepared in the
templates provided by the Tendering Authority of DHE (DIRECTORATE OF HIGHER
EDUCATION INSTITUTE OF FORENSIC SCIENCE NAGPUR ). The templates may
be either form based, extensible tables and / or up-loadable documents. In the form based
type of templates and extensible table type of templates, the Contractors are required to
enter the data and encrypt the data using the Digital Certificate.
In the up-loadable document type of templates, the Contractors are required to select the
relevant document / compressed file (containing multiple documents) already uploaded in
the briefcase.
Notes:
k.
The Contractors upload a single document or a compressed file containing
multiple documents against each up-loadable option.
l.
The Hashes are the thumbprint of electronic data and are based on one – way
algorithm. The Hashes establish the unique identity of Bid Data.
m.
The bid hash values are digitally signed using valid Class – II or Class – III
Digital Certificate issued any Certifying Authority. The Contractors are required
to obtain Digital Certificate in advance.
n.
After the hash value of bid data is generated, the Contractors cannot make any
change / addition in its bid data. The bidder may modify bids before the deadline
for Bid Preparation and Hash Submission as per Time Schedule mentioned in the
Tender documents.
33
o.
This stage will be applicable during both, Pre-bid / Pre-qualification and Financial
Bidding Processes.
5.
Close for Bidding (Generation of Super Hash Values):
After the expiry of the cut – off time of Bid Preparation and Hash Submission stage to be
completed by the Contractors has lapsed, the Tender will be closed by the Tender
Authority.
The Tender Authority from DHE (DIRECTORATE OF HIGHER EDUCATION
INSTITUTE OF FORENSIC SCIENCE NAGPUR ): shall generate and digitally sign
the Super Hash values (Seals).
6.
Decryption and Re-encryption of Bids (submitting the Bids online):
After the time for generation of Super Hash values by the Tender Authority from DHE
(DIRECTORATE OF HIGHER EDUCATION INSTITUTE OF FORENSIC SCIENCE
NAGPUR ): has lapsed, the Contractors have to make the online payment of Rs. 1,038/towards the fees of the Service Provider.
After making online payment towards Fees of Service Provider, the Contractors are
required to decrypt their bid data using their Digital Certificate and immediately reencrypt their bid data using the Public Key of the Tendering Authority. The Public Key
of the Tendering Authority is attached to the Tender during the Close for Bidding stage.
Note: The details of the Processing Fees shall be verified and matched during the
Technical Opening stage.
At this time, the Contractors are also required to upload the files for which they generated
the Hash values during the Bid Preparation and Hash Submission stage.
The Bid Data and Documents of only those Contractors who have submitted their Bid
Hashes (Seals) within the stipulated time (as per the Tender Time Schedule), will be
available for decryption and re-encryption and to upload the relevant documents from
Briefcase. A Contractor who has not submitted his Bid Preparation and Hash Submission
stage within the stipulated time will not be allowed to decrypt / re-encrypt the Bid data /
submit documents during the stage of Decryption and Re-encryption of Bids (submitting
the Bids online).
34
7.
Short listing of Contractors for Financial Bidding Process:
The Tendering Authority will first open the Technical Bid documents of all Contractors
and after scrutinizing these documents will shortlist the Contractors who are eligible for
Financial Bidding Process. The shortlisted Contractors will be intimated by email.
8.
Opening of the Financial Bids:
The Contractors may remain present in the Office of the Tender Opening Authority at the
time of opening of Financial Bids. However, the results of the Financial Bids of all
Contractors shall be available on the DHE (DIRECTORATE OF HIGHER
EDUCATION INSTITUTE OF FORENSIC SCIENCE NAGPUR ): e-Tendering Portal
immediately after the completion of opening process.
9.
Tender Schedule (Key Dates):
The Contractors are strictly advised to follow the Dates and Times allocated to each stage
under the column “Contractor Stage” as indicated in the Time Schedule in the Detailed
Tender Notice for the Tender. All the online activities are time tracked and the Electronic
Tendering System enforces time-locks that ensure that no activity or transaction can take
place outside the Start and End Dates and Time of the stage as defined in the Tender
Schedule.
At the sole discretion of the Tender Authority, the time schedule of the Tender stages
may be extended
KEY DATES
Seq
Directorate of Higher Education, DHE,
No
Institute Of Forensic Science, Nagpur Stage
15.
Release Tender
Vendor Stage
Start Date & Time
Expiry Date & Time
-
18-01-2014 23:45
19-01-2014 17:00
16.
Tender
Download
18-01-2014 23:45
07-02-2014 13:30
17.
Bid Preparation
18-01-2014 23:45
07-02-2014 13:30
-
08-02-2014 10:00
08-02-2014 17:30
Control Transfer
of Bid
09-02-2014 10:00
09-02-2014 17:30
18.
Superhash Generation & Bid Lock
19.
20.
Envelope 1 Opening
-
10-02-2014 10:00
10-02-2014 23:00
21.
Envelope 2 Opening
-
11-02-2014 10:00
11-02-2014 23:00
35
TERMS AND CONDITION
1.
Rates & Taxes: - F. O. R. Destination, all inclusive in Indian Rupees as well as in foreign
currency. The necessary custom duty exemption certificate will be issued by the Indenters.
2.
Inspection: - Inspections by the Indenter / Consignee.
3.
4.
Delivery Period: - Within 6 months from the date of receipt of A/T.
Payment Condition: - 90% Payment will be made by the Indenter within 30 days from date of
receipt of material in good and acceptable condition. 10% balance Payment after 30 days from
date of receipt of material in good and acceptable condition.
5.
Pamphlets and Leaflets: - Adequate literature, Leaflets & Drawings and relevant specification
details to be supplied in the Technical Tender Bid.
6.
Vendor should enclose 1 year accessories along with the delivery of the instrument.
7.
Marketing: - List of Government/Semi Government Organization to whom the
marketed
8.
Octroi exemp. Certificate: - Necessary Octroi Exemption Certificates will be issued by the
Indenter if applicable.
9.
Tenderer should clearly mention in technical envelope the items for which the rate are quoted.
product
is
10. Furnish the details about the tender condition viz. penalty clause, Risk purchase clause, fall clause
etc. and the details in respect of all above clauses. Tender condition 1 to 11 should be given in the
technical envelope. Failing which, the tender will not be considered. In Envelope No. 1, rates
should not be quoted, but only mention whether the rates are F. O.R. Destination, all inclusive or
not. Tenderer should provide separate envelope for each instrument and mention Sr. no. and name
of the item on both the envelope.
11. The tenderer should read the terms & conditions stipulated in priced tender form and introductory
page of Government Gazette, part-II supplements. All Xerox copies submitted along with tender
should be duly attested.
12. General Terms & Conditions are given in page No. _______ dated __________ of this Gazette.
13. Demonstration of working of the Instruments is necessary.
14. All other terms and conditions as per tender booklets.
(Signature and Rubber Stamp of the tenderer)
36
Tenderers should submit online tenders in two Bids as below:1. The first Technical Bid should technical information of the unit such as:
C. Technical Bid- Compulsory Documentso) NEFT / RTGS payment for E.M.D. or Registration with C.S.P.O./ concerned department.
p) Copies of S.S.I. registration/ C.S.P.O Registration/ N.S.I.C/ DGS and D Registration.
q) Valid Income Tax clearance certificate of unit.
r) Copy of D.G.S. and D’s Rate contract, if awarded. If not, please mention so.
s) Tender is trader, he should produce authorization from the manufacturer, whose product he has
quoted.
t) If the T/E is for ISI mark, then the copy of valid BIS license issued to the manufacturer.
u) Tenderer’s condition regarding free delivery/ free on Rail Destination, taxes etc.
Clearance certificate from the concerned Sales Tax Officer certifying that the Sales Tax, up to
December end from the preceding year has been remitted or certificate from competent
authority granting exemption from remittance of Sales Tax.
h) PAN details and VAT certificate
i) Leaflet / Broachers instrument with optional Accessories
N.B. If any of the documents from the compulsory documents mentioned above is not
furnished in the Technical Bid, the tender will be treated as invalid.
Additional Documentsa) List of installed machinery
b) Details regarding past performance and M.S.T. Registration No.
c) Details regarding participation of such tender enquiry in the past, if any.
d) Vendor should provide a reference copy of work the order where the instrument has been
already installed.
E. Commercial Bid
Commercial offer should be properly scanned and upload online to the relevant template.
The price tender forms with detail specification, terms and conditions will be available on the
website: https://maharashtra.etenders.in sub portal https://dhe.maharashtra.etenders.in / Earnest
Money @3% of the total value or Maximum of Rs. 5000/- in the form of NEFT / RTGS payment
accompany with the tender. Cheques will not be accepted.
2. Following categories are exempted from payment of Earnest Deposit:
xi. Factory located in Maharashtra State and for the item registration with D.G.S. & D.
xii. Government and semi Government undertaking.
xiii. S.S.I. Units permanently registered with the Director of Industries, Maharashtra and for the
items mentioned in the Registration Certificate. (Relevant copy of the certificate should be
attached to the quotation failing which; quotation will not be accepted at all.
xiv. Suppliers registered with C.S.P.O., Government of Maharashtra for the items mentioned in
their Registration Certificate.
xv. S.S.I. Units registered with N.S.I.C. & I.S.I., Government of India.
3. Dimension & Unit of quantities in quotation should be stated in metric units only.
4. When the material is to be supplied from outside the Maharashtra State, the stores should, if
directed, be got inspected through D.G.S. & D. or from any other third party before dispatch and
the cost of the inspection will be borne by the supplier as per D.G.S.& D. Rules. However, if this
37
Office/ Indenter/ Consignee desire to inspect the material, the stores should be offered for
inspection to this office. T.A. & D.A. charged of the inspecting officer will have to be borne by
the supplier.
5. Monthly capacity of the production which will be available for supply under the Rate contract
should be indicated in the quotation.
6. Successful tenderer should pay security deposit @10% of R/C., A/T purchase value. However, the
following categories are exempted from paying security deposit.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
vii.The supplier registered with D.G.S. & D. having their factory in Maharashtra for the items so
manufactures.
viii.The suppliers registered with the D.C. (I) & C.S.P.O. on the list of approved suppliers for the
value upto Rs. 25000/- only
ix.S.S.I. Units registered with the Directorate of industries of unit registered or associated with
Maharashtra Khadi & Gramodyog Board up to Rs. 50,000/- of purchase.
This tender is subject to the terms and conditions published in the introductory pages in part-II
supplement of the Maharashtra Government Gazette.
If the tender has not paid E.M.D. or for his firm unit is not found in possession of valid registration
for the items for which tender enquiry is floated, his quotation will be treated as invalid and not be
considered at all.
Packing should be standard type consisting of paper wrapping, grassing cover with and water
proof / new hessian cloth and acceptable to Railway Authority and Government Insurance Fund.
The Photostat copy of permanent S.S.I. Registration stating items manufactured should be
accompanied with quotation.
Quotations are invited for fixing of Rate Contract for a period of one/two years. No guarantee of
drawal of quality can however, be given during the currency if the period of Rate Contract.
Definite delivery period should be quoted.
Quotations against assurances of raw material quota will not be considered.
Tendered will have to supply the stored to various Government Officer of Maharashtra
government and other public Bodies, if necessary, in the State of Maharashtra.
The tender will have to supply the stores exactly as per the tender enquiry specification and will be
responsible the defective supply at his risk and cost.
The supply should undertake to extend the validity of the bank Guarantee, if offered as security
deposit in case, the supply of stores is delayed beyond the validity period of the bank Guarantee.
This tender enquiry is meant for the whole of the Maharashtra state.
Payment Condition: 90% payment within 15 days from the date of receipt stores and Inspection
note wherever necessary and balance amount within 30 days from the date of
receipt of
acceptable stores in satisfactory condition will be made.
The tender should confirm whether all the operation processes/ treatment is carried out I their own
unit and also furnish complete list of machine and equipment installed in the factory.
Testing certificate of any competent authority of Government of Semi Government for their model
should be furnished along with the quotation positively wherever necessary. Director, Institute of
Forensic Science, Nagpur. Reserves the right to reject any/ all quotations without assigning any
reasons.
50% quantity order is reserved for MSSIDC Ltd. & Mahila Arthik Vikas Mahamandal for parallel
rate contract if they agree to supply at acceptable rate.
The tender fee once paid will not be refunded under any circumstances.
The quotation giving short validity period will not be considered at all.
Conditional offers received other than specified conditions mentioned in this tender inquiry are
liable for rejection.
38
25. The tenderer should quote only one rate against the tender inquiry. The tender should give
detailed reasons for quoting more than one rate, if he finds it to quote more than one rate
necessary.
26. Any correspondence regarding reduction in price unless asked for after opening the tender enquiry
will not be entertained at all and their tender will be liable for rejection.
27. The tenderer should quote all inclusive (basic rate, Excise duty, packing fright charge, Transpost
charge etc.) F.O.R, F.D., Destination rates. The rate of MST/CST included in the above rate
should be shown separately.
28. The tenderer should invariably quote their valid sales tax Registration No. and date.
29. The tenderer should invariably furnish a copy of valid income Tax clearance Certificate along with
the tender.
30. Testing charge as prescribed for the quotations sample / bulk supply sample should be tested as
per T/E specification at the National Test House/ Testing laboratories/ Department of chemical
Technology or any other testing authority will be borne by the suppliers from wherever necessary.
31. Unless and until samples are specifically called under specific tender enquiry samples may not be
send along with the tender.
32. The tenderer attached copy of power of attorney in the respect of the persons who attends
“Director, Institute of Forensic Science. Nagpur. For the tender opening further follow up work
and also who are authorized sign tenders, agreement and other relevant documents.
33. Director, Institute of Forensic Science. Nagpur, reserves the right to distribute the orders at
acceptable rates amongst two or more tender.
34. Director, Institute of Forensic Science. Nagpur, reserves the right to channelize the order though
any state Govt. undertakings looking its past performance and also with a view to have equitable
distribution of order and in the public interest on 100% basis at the acceptable rate.
35. If there are any specific Govt. Directives such as reservation of items for units in Maharashtra,
non-eligibility of price performance to S.S.I. units etc. for a particular items and same would be
applicable irrespective of the fact that it has not been incorporated in the tender notice.
36. The tender should invariably quote a list of documents enclosed with the tender and list should be
duly signed by the authorized person.
37. The firms from all regions should submit their tenders along with their Tender Forms but they
should mention in their tender that all tender enquiries are acceptable to them.
38. All the tenderer should note that failure or violation of the following general condition / General
notes, their quotations are liable for prima facie rejection conditions No. 4, 9(a), 9(d), 10 & 11.
39. Tenderers should furnish the following particulars in their tenders (if it a last year R/C holder).
a) Total quantity and value of orders received upto……………………..
b)Total quantity and value of orders accepted by the R/C holder…………
c) Total quantity and value of the quantity supplied upto………………………
d) Reasons for non-acceptance of balance quantity…………….
e) Reasons for the back log.
Notes: - Period in the clauses (a) and (b) to be entered as on the last date of the month immediate
prior to the date of opening of tender.
40. The tenderers when quoting for I.S.I. marked materials, the copy of valid I.S.I. license should be
furnished (in such case tenders should furnish a copy of I.S.I. license of their principal
manufacturer) along with authorization.
41. Any price escalation will not be considered.
42. The tenderers should produce the model quoted for demonstrations whenever called by “Director,
Institute of Forensic Science Nagpur”.
Signature of Tenderer
39
Serial No---/-
Tender No-1 PL-10 /IFScNGP/ADM/S.Plan/2013-14/
Rs. 2000
============================================================================
Serial No.
TENDER FORM
Rs.2000 /-
(To be submitted online on web site https://maharashtra.etenders.in e-Tendering Portal on sub portal
https://dhe.maharashtra.etenders.in
Tender No-1 PL-10/IFScNGP/ADM/S.Plan/2013-14
10. Last Date of submission of tender : As per Key dates available on website
11. Date of opening of tender
: As per Key dates available on website
12. Tender shall remain valid till
: As per Key dates available on website (90 days from the
dates of commercial bid opening)
Sr.
No.
PL-10
Instruments
Inductively Coupled Plasma Spectrometer OES
The ICP spectrometer system should be able to determine trace & major elements in
diverse kind of forensic samples including chemicals, metal, polymer, glass, soil,
water and tissue & fluids of plant, animal and humans.
System should be able to determine, major, minor and trace elements in a dual view
and in a single run measurement.
1. The instrument must be a true simultaneous reading ICP using solid-state
detector technology like CCD or CID or CMOS.
2. The instrument must be a bench-top design with chemical resistant body.
3. Sample Introduction system for aqueous, HF, Organic and with enhanced
hydride generator.
4. The instrument must be provided with mass flow controller for all the gas flow to
the torches i.e. coolant, nebulizer and auxiliary. These flow must be variable
and not fixed
5. The system must include a four channel, variable speed, computer controlled
peristaltic pump
6. The instrument must view the plasma in a dual mode simultaneously with
horizontal torch orientation. Viewing of the plasma must be computer
controlled.
7. The RF generator must run at a frequency of 20 to 45MHz to deliver an optimal
power output range of 700 – 1600. This RF Generator should be air or water
cooled via noiseless water chiller
8. The instrument must have a thermostated and nitrogen purged Echelle
polychromator to cover 167nm to 900 nmor better with a resolution of the
system that must be better than 0.007 nm at 200 nm.
9. User friendly software to control, monitor and execute the various parameter of
the instruments.
10. Software should also have feature to detect unknown element in a semiquantitative mode or universal data acquisition mode.
11. All the spectrum of every analysis should be digitally recorded for future recall
to identify and quantify the unknown elements.
12. Branded Computer and printer to be supplied with the instruments.
13. Sufficient consumables like tubings, torch to be provided
14. For repeatable and foolproof sample preparation process the above system must
be offered with a microwave digestion System which should be with 1800 W
microwave delivery with 6 numbers of high pressure vessels of 100ml to
withstand 1500psi coupled with temperature control via fiber optics.
Qty.
01
Installation Utilities:
40
1. Imported Noiseless Chiller for the ICP system.
2. Exhaust system, UPS with 30 min backup, Argon gas cylinder (3nos), nitrogen
gas cylinder, automatic gas manifold, Argon Gas regulator etc to be also
supplied by the vendor
3. Autosampler for 80 samples
4. Multi element standards and ICP Tuning Solutions.
Pre-requisites to participate in the Tenders processed by Directorate of Higher
Education, DHE, Institute of Forensic Science, Nagpur
1. Enrollment and Empanelment of Contractors on Electronic Tendering System:
The Contractors interested in participating in the Tenders of Directorate of Higher
Education, DHE, Institute of Forensic Science, Nagpur processed using the Electronic
Tendering System shall be required to enroll on the Electronic Tendering System to
obtain User ID.
After submission of application for enrolment on the System, the application information
shall be verified by the Authorized Representative of the Service Provider. If the
information is found to be complete, the enrolment submitted by the Vendor shall be
approved.
For participating in Limited and Restricted tenders the registered vendors have to apply
for empanelment on the sub-portal of Directorate of Higher Education DHE (Institute
of Forensic Science, Nagpur ): in an appropriate class of registration. The empanelment
will have to be approved by the respective officer from the INSTITUTE OF FORENSIC
SCIENCE, NAGPUR. Only empanelled vendors will be allowed to participate in such
tenders.
The Contractors may obtain the necessary information on the process of enrolment and
empanelment either from Helpdesk Support Team or may visit the information published
under the link Enroll under the section E-Tendering Toolkit for Bidders on the Home
Page of the Electronic Tendering System.
2.
Obtaining a Digital Certificate:
The Bid Data that is prepared online is required to be encrypted and the hash value of the
Bid Data is required to be signed electronically using a Digital Certificate (Class – II or
Class – III). This is required to maintain the security of the Bid Data and also to establish
the identity of the Contractor transacting on the System.
41
The Digital Certificates are issued by an approved Certifying Authority authorized by the
Controller of Certifying Authorities of Government of India through their Authorized
Representatives upon receipt of documents required to obtain a Digital Certificate.
Bid data / information for a particular Tender may be submitted only using the Digital
Certificate which is used to encrypt the data / information and sign the hash value during
the Bid Preparation and Hash Submission stage. In case, during the process of preparing
and submitting a Bid for a particular Tender, Contractor loses his/her Digital Signature
Certificate (i.e. due to virus attack, hardware problem, operating system problem); he /
she may not be able to submit the Bid online. Hence, the Users are advised to store his /
her Digital Certificate securely and if possible, keep a backup at safe place under
adequate security to be used in case of need.
In case of online tendering, if the Digital Certificate issued to an Authorized User of a
Partnership Firm is used for signing and submitting a bid, it will be considered equivalent
to a no objection certificate / power of attorney to that User to submit the bid on behalf of
the Partnership Firm. The Partnership Firm has to authorize a specific individual via an
authorization certificate signed by a partner of the firm (and in case the applicant is a
partner, another partner in the same form is required to authorize) to use the digital
certificate as per Indian Information Technology Act, 2000.
Unless the Digital Certificate is revoked, it will be assumed to represent adequate
authority of the Authority User to bid on behalf of the Firm for the Tenders processed on
the Electronic Tender Management System of Government of Maharashtra as per Indian
Information Technology Act, 2000. The Digital Signature of this Authorized User will be
binding on the Firm. It shall be the responsibility of Partners of the Firm to inform the
Certifying Authority or Sub Certifying Authority, if the Authorized User changes, and
apply for a fresh Digital Signature Certificate. The procedure for application of a Digital
Signature Certificate will remain the same for the new Authorized User.
The same procedure holds true for the Authorized Users in a Private / Public Limited
Company. In this case, the Authorization Certificate will have to be signed by the
Director of the Company or the Reporting Authority of the Applicant.
For information on the process of application for obtaining Digital Certificate, the
Contractors may visit the section Digital Certificate on the Home Page of the Electronic
Tendering System.
42
3.
Recommended Hardware and Internet Connectivity:
To operate on the Electronic Tendering System, the Contractors are recommended to use
Computer System with at least 1 GB of RAM and broadband connectivity with minimum
512 kbps bandwidth.
4.
Set up of Computer System for executing the operations on the Electronic
Tendering System:
To operate on the Electronic Tendering System of Government of Maharashtra, the
Computer System of the Contractors is required be set up. The Contractors are required
to install Utilities available under the section Mandatory Installation Components on the
Home Page of the System.
The Utilities are available for download freely from the above mentioned section. The
Contractors are requested to refer to the E-Tendering Toolkit for Bidders available online
on the Home Page to understand the process of setting up the System, or alternatively,
contact the Helpdesk Support Team on information / guidance on the process of setting
up the System.
5.
Payment for Service Provider Fees:
In addition to the Tender Document Fees payable to DHE (DIRECTORATE OF
HIGHER EDUCATION INSTITUTE OF FORENSIC SCIENCE NAGPUR ):, the
Contractors will have to pay Service Providers Fees of Rs. 1038/- through online
payments gateway service available on Electronic Tendering System. For the list of
options for making online payments, the Contractors are advised to visit the link EPayment Options under the section E-Tendering Toolkit for Bidders on the Home Page of
the Electronic Tendering System
B.
Steps to be followed by Contractors to participate in the e-Tenders Processed
by DHE (DIRECTORATE OF HIGHER EDUCATION
INSTITUTE OF
FORENSIC SCIENCE NAGPUR ):
1.
Preparation of online Briefcase:
All Contractors enrolled on the Electronic Tendering System of Government of
Maharashtra are provided with dedicated briefcase facility to store documents / files in
digital format. The Contractors can use the online briefcase to store their scanned copies
of frequently used documents / files to be submitted as a part of their bid response. The
Contractors are advised to store the relevant documents in the briefcase before starting
the Bid Preparation and Hash Submission stage.
43
In case, the Contractors have multiple documents under the same type (e.g. multiple
Work Completion Certificates) as mentioned above, the Contractors advised to either
create a single .pdf file of all the documents of same type or compress the documents in a
single compressed file in .zip or .rar formats and upload the same.
It is mandatory to upload the documents using the briefcase facility. Therefore, the
Contractors are advised to keep the documents ready in the briefcase to ensure timely bid
preparation.
Note: Uploading of documents in the briefcase does not mean that the documents are
available to DHE (DIRECTORATE OF HIGHER EDUCATION
INSTITUTE OF
FORENSIC SCIENCE NAGPUR ): at the time of Tender Opening stage unless the
documents are specifically attached to the bid during the online Bid Preparation and Hash
Submission stage as well as during Decryption and Re-encryption stage.
2.
Online viewing of Detailed Notice Inviting Tenders:
The Contractors can view the Detailed Tender Notice along with the Time Schedule
(Key Dates) for all the Live Tenders released by DHE (DIRECTORATE OF HIGHER
EDUCATION INSTITUTE OF FORENSIC SCIENCE NAGPUR ): on the home page
of
https://maharashtra.etenders.in
e-Tendering
Portal
on
https://dhe.maharashtra.etenders.in under the section Recent Online Tender.
3.
Downloading of Tender Documents:
The Pre-qualification / Main Bidding Documents are available for free downloading.
However to participate in the online tender, the bidder must purchase the bidding
documents online by filling up details of Demand Draft towards the cost of Tender
Form Fee
4.
Online Bid Preparation and Submission of Bid Hash (Seal) of Bids:
Submission of Bids will be preceded by online bid preparation and submission of the
digitally signed Bid Hashes (Seals) within the Tender Time Schedule (Key Dates)
published in the Detailed Notice Inviting Tender. The Bid Data is to be prepared in the
templates provided by the Tendering Authority of DHE (DIRECTORATE OF HIGHER
EDUCATION INSTITUTE OF FORENSIC SCIENCE NAGPUR ). The templates may
be either form based, extensible tables and / or up-loadable documents. In the form based
type of templates and extensible table type of templates, the Contractors are required to
enter the data and encrypt the data using the Digital Certificate.
44
In the up-loadable document type of templates, the Contractors are required to select the
relevant document / compressed file (containing multiple documents) already uploaded in
the briefcase.
Notes:
p.
The Contractors upload a single document or a compressed file containing
multiple documents against each up-loadable option.
q.
The Hashes are the thumbprint of electronic data and are based on one – way
algorithm. The Hashes establish the unique identity of Bid Data.
r.
The bid hash values are digitally signed using valid Class – II or Class – III
Digital Certificate issued any Certifying Authority. The Contractors are required
to obtain Digital Certificate in advance.
s.
After the hash value of bid data is generated, the Contractors cannot make any
change / addition in its bid data. The bidder may modify bids before the deadline
for Bid Preparation and Hash Submission as per Time Schedule mentioned in the
Tender documents.
t.
This stage will be applicable during both, Pre-bid / Pre-qualification and Financial
Bidding Processes.
5.
Close for Bidding (Generation of Super Hash Values):
After the expiry of the cut – off time of Bid Preparation and Hash Submission stage to be
completed by the Contractors has lapsed, the Tender will be closed by the Tender
Authority.
The Tender Authority from DHE (DIRECTORATE OF HIGHER EDUCATION
INSTITUTE OF FORENSIC SCIENCE NAGPUR ): shall generate and digitally sign
the Super Hash values (Seals).
6.
Decryption and Re-encryption of Bids (submitting the Bids online):
After the time for generation of Super Hash values by the Tender Authority from DHE
(DIRECTORATE OF HIGHER EDUCATION INSTITUTE OF FORENSIC SCIENCE
NAGPUR ): has lapsed, the Contractors have to make the online payment of Rs. 1,038/towards the fees of the Service Provider.
45
After making online payment towards Fees of Service Provider, the Contractors are
required to decrypt their bid data using their Digital Certificate and immediately reencrypt their bid data using the Public Key of the Tendering Authority. The Public Key
of the Tendering Authority is attached to the Tender during the Close for Bidding stage.
Note: The details of the Processing Fees shall be verified and matched during the
Technical Opening stage.
At this time, the Contractors are also required to upload the files for which they generated
the Hash values during the Bid Preparation and Hash Submission stage.
The Bid Data and Documents of only those Contractors who have submitted their Bid
Hashes (Seals) within the stipulated time (as per the Tender Time Schedule), will be
available for decryption and re-encryption and to upload the relevant documents from
Briefcase. A Contractor who has not submitted his Bid Preparation and Hash Submission
stage within the stipulated time will not be allowed to decrypt / re-encrypt the Bid data /
submit documents during the stage of Decryption and Re-encryption of Bids (submitting
the Bids online).
7.
Short listing of Contractors for Financial Bidding Process:
The Tendering Authority will first open the Technical Bid documents of all Contractors
and after scrutinizing these documents will shortlist the Contractors who are eligible for
Financial Bidding Process. The shortlisted Contractors will be intimated by email.
8.
Opening of the Financial Bids:
The Contractors may remain present in the Office of the Tender Opening Authority at the
time of opening of Financial Bids. However, the results of the Financial Bids of all
Contractors shall be available on the DHE (DIRECTORATE OF HIGHER
EDUCATION INSTITUTE OF FORENSIC SCIENCE NAGPUR ): e-Tendering Portal
immediately after the completion of opening process.
9.
Tender Schedule (Key Dates):
The Contractors are strictly advised to follow the Dates and Times allocated to each stage
under the column “Contractor Stage” as indicated in the Time Schedule in the Detailed
Tender Notice for the Tender. All the online activities are time tracked and the Electronic
Tendering System enforces time-locks that ensure that no activity or transaction can take
46
place outside the Start and End Dates and Time of the stage as defined in the Tender
Schedule.
At the sole discretion of the Tender Authority, the time schedule of the Tender stages
may be extended
KEY DATES
Seq
Directorate of Higher Education, DHE,
No
Institute Of Forensic Science, Nagpur Stage
22.
Release Tender
Vendor Stage
Start Date & Time
Expiry Date & Time
-
18-01-2014 23:45
19-01-2014 17:00
23.
Tender
Download
18-01-2014 23:45
07-02-2014 13:30
24.
Bid Preparation
18-01-2014 23:45
07-02-2014 13:30
-
08-02-2014 10:00
08-02-2014 17:30
Control Transfer
of Bid
09-02-2014 10:00
09-02-2014 17:30
25.
Superhash Generation & Bid Lock
26.
27.
Envelope 1 Opening
-
10-02-2014 10:00
10-02-2014 23:00
28.
Envelope 2 Opening
-
11-02-2014 10:00
11-02-2014 23:00
47
TERMS AND CONDITION
1. Rates & Taxes: - F. O. R. Destination, all inclusive in Indian Rupees as well as in foreign
currency. The necessary custom duty exemption certificate will be issued by the Indenters.
2.
Inspection: - Inspections by the Indenter / Consignee.
3.
4.
Delivery Period: - Within 6 months from the date of receipt of A/T.
Payment Condition: - 90% Payment will be made by the Indenter within 30 days from date of
receipt of material in good and acceptable condition. 10% balance Payment after 30 days from
date of receipt of material in good and acceptable condition.
5.
Pamphlets and Leaflets: - Adequate literature, Leaflets & Drawings and relevant specification
details to be supplied in the Technical Tender Bid.
6.
Vendor should enclose 1 year accessories along with the delivery of the instrument.
7.
Marketing: - List of Government/Semi Government Organization to whom the
marketed
8.
Octroi exemp. Certificate: - Necessary Octroi Exemption Certificates will be issued by the
Indenter if applicable.
9.
Tenderer should clearly mention in technical envelope the items for which the rate are quoted.
product
is
10. Furnish the details about the tender condition viz. penalty clause, Risk purchase clause, fall clause
etc. and the details in respect of all above clauses. Tender condition 1 to 11 should be given in the
technical envelope. Failing which, the tender will not be considered. In Envelope No. 1, rates
should not be quoted, but only mention whether the rates are F. O.R. Destination, all inclusive or
not. Tenderer should provide separate envelope for each instrument and mention Sr. no. and name
of the item on both the envelope.
11. The tenderer should read the terms & conditions stipulated in priced tender form and introductory
page of Government Gazette, part-II supplements. All Xerox copies submitted along with tender
should be duly attested.
12. General Terms & Conditions are given in page No. _______ dated __________ of this Gazette.
13. Demonstration of working of the Instruments is necessary.
14. All other terms and conditions as per tender booklets.
(Signature and Rubber Stamp of the tenderer)
48
Tenderers should submit online tenders in two Bids as below:1. The first Technical Bid should technical information of the unit such as:
D. Technical Bid- Compulsory Documentsv) NEFT / RTGS payment for E.M.D. or Registration with C.S.P.O./ concerned department.
w) Copies of S.S.I. registration/ C.S.P.O Registration/ N.S.I.C/ DGS and D Registration.
x) Valid Income Tax clearance certificate of unit.
y) Copy of D.G.S. and D’s Rate contract, if awarded. If not, please mention so.
z) Tender is trader, he should produce authorization from the manufacturer, whose product he has
quoted.
aa) If the T/E is for ISI mark, then the copy of valid BIS license issued to the manufacturer.
bb)Tenderer’s condition regarding free delivery/ free on Rail Destination, taxes etc.
Clearance certificate from the concerned Sales Tax Officer certifying that the Sales Tax, up to
December end from the preceding year has been remitted or certificate from competent
authority granting exemption from remittance of Sales Tax.
h) PAN details and VAT certificate
i) Leaflet / Broachers instrument with optional Accessories
N.B. If any of the documents from the compulsory documents mentioned above is not
furnished in the Technical Bid, the tender will be treated as invalid.
Additional Documentsa) List of installed machinery
b) Details regarding past performance and M.S.T. Registration No.
c) Details regarding participation of such tender enquiry in the past, if any.
d) Vendor should provide a reference copy of work the order where the instrument has been
already installed.
F. Commercial Bid
Commercial offer should be properly scanned and upload online to the relevant template.
The price tender forms with detail specification, terms and conditions will be available on the
website: https://maharashtra.etenders.in sub portal https://dhe.maharashtra.etenders.in / Earnest
Money @3% of the total value or Maximum of Rs. 5000/- in the form of NEFT / RTGS payment
accompany with the tender. Cheques will not be accepted.
2. Following categories are exempted from payment of Earnest Deposit:
xvi. Factory located in Maharashtra State and for the item registration with D.G.S. & D.
xvii. Government and semi Government undertaking.
xviii. S.S.I. Units permanently registered with the Director of Industries, Maharashtra and for the
items mentioned in the Registration Certificate. (Relevant copy of the certificate should be
attached to the quotation failing which; quotation will not be accepted at all.
xix. Suppliers registered with C.S.P.O., Government of Maharashtra for the items mentioned in
their Registration Certificate.
xx. S.S.I. Units registered with N.S.I.C. & I.S.I., Government of India.
3. Dimension & Unit of quantities in quotation should be stated in metric units only.
4. When the material is to be supplied from outside the Maharashtra State, the stores should, if
directed, be got inspected through D.G.S. & D. or from any other third party before dispatch and
the cost of the inspection will be borne by the supplier as per D.G.S.& D. Rules. However, if this
49
Office/ Indenter/ Consignee desire to inspect the material, the stores should be offered for
inspection to this office. T.A. & D.A. charged of the inspecting officer will have to be borne by
the supplier.
5. Monthly capacity of the production which will be available for supply under the Rate contract
should be indicated in the quotation.
6. Successful tenderer should pay security deposit @10% of R/C., A/T purchase value. However, the
following categories are exempted from paying security deposit.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
x.The supplier registered with D.G.S. & D. having their factory in Maharashtra for the items so
manufactures.
xi.The suppliers registered with the D.C. (I) & C.S.P.O. on the list of approved suppliers for the
value upto Rs. 25000/- only
xii.S.S.I. Units registered with the Directorate of industries of unit registered or associated with
Maharashtra Khadi & Gramodyog Board up to Rs. 50,000/- of purchase.
This tender is subject to the terms and conditions published in the introductory pages in part-II
supplement of the Maharashtra Government Gazette.
If the tender has not paid E.M.D. or for his firm unit is not found in possession of valid registration
for the items for which tender enquiry is floated, his quotation will be treated as invalid and not be
considered at all.
Packing should be standard type consisting of paper wrapping, grassing cover with and water
proof / new hessian cloth and acceptable to Railway Authority and Government Insurance Fund.
The Photostat copy of permanent S.S.I. Registration stating items manufactured should be
accompanied with quotation.
Quotations are invited for fixing of Rate Contract for a period of one/two years. No guarantee of
drawal of quality can however, be given during the currency if the period of Rate Contract.
Definite delivery period should be quoted.
Quotations against assurances of raw material quota will not be considered.
Tendered will have to supply the stored to various Government Officer of Maharashtra
government and other public Bodies, if necessary, in the State of Maharashtra.
The tender will have to supply the stores exactly as per the tender enquiry specification and will be
responsible the defective supply at his risk and cost.
The supply should undertake to extend the validity of the bank Guarantee, if offered as security
deposit in case, the supply of stores is delayed beyond the validity period of the bank Guarantee.
This tender enquiry is meant for the whole of the Maharashtra state.
Payment Condition: 90% payment within 15 days from the date of receipt stores and Inspection
note wherever necessary and balance amount within 30 days from the date of
receipt of
acceptable stores in satisfactory condition will be made.
The tender should confirm whether all the operation processes/ treatment is carried out I their own
unit and also furnish complete list of machine and equipment installed in the factory.
Testing certificate of any competent authority of Government of Semi Government for their model
should be furnished along with the quotation positively wherever necessary. Director, Institute of
Forensic Science, Nagpur. Reserves the right to reject any/ all quotations without assigning any
reasons.
50% quantity order is reserved for MSSIDC Ltd. & Mahila Arthik Vikas Mahamandal for parallel
rate contract if they agree to supply at acceptable rate.
The tender fee once paid will not be refunded under any circumstances.
The quotation giving short validity period will not be considered at all.
Conditional offers received other than specified conditions mentioned in this tender inquiry are
liable for rejection.
50
25. The tenderer should quote only one rate against the tender inquiry. The tender should give
detailed reasons for quoting more than one rate, if he finds it to quote more than one rate
necessary.
26. Any correspondence regarding reduction in price unless asked for after opening the tender enquiry
will not be entertained at all and their tender will be liable for rejection.
27. The tenderer should quote all inclusive (basic rate, Excise duty, packing fright charge, Transpost
charge etc.) F.O.R, F.D., Destination rates. The rate of MST/CST included in the above rate
should be shown separately.
28. The tenderer should invariably quote their valid sales tax Registration No. and date.
29. The tenderer should invariably furnish a copy of valid income Tax clearance Certificate along with
the tender.
30. Testing charge as prescribed for the quotations sample / bulk supply sample should be tested as
per T/E specification at the National Test House/ Testing laboratories/ Department of chemical
Technology or any other testing authority will be borne by the suppliers from wherever necessary.
31. Unless and until samples are specifically called under specific tender enquiry samples may not be
send along with the tender.
32. The tenderer attached copy of power of attorney in the respect of the persons who attends
“Director, Institute of Forensic Science. Nagpur. For the tender opening further follow up work
and also who are authorized sign tenders, agreement and other relevant documents.
33. Director, Institute of Forensic Science. Nagpur, reserves the right to distribute the orders at
acceptable rates amongst two or more tender.
34. Director, Institute of Forensic Science. Nagpur, reserves the right to channelize the order though
any state Govt. undertakings looking its past performance and also with a view to have equitable
distribution of order and in the public interest on 100% basis at the acceptable rate.
35. If there are any specific Govt. Directives such as reservation of items for units in Maharashtra,
non-eligibility of price performance to S.S.I. units etc. for a particular items and same would be
applicable irrespective of the fact that it has not been incorporated in the tender notice.
36. The tender should invariably quote a list of documents enclosed with the tender and list should be
duly signed by the authorized person.
37. The firms from all regions should submit their tenders along with their Tender Forms but they
should mention in their tender that all tender enquiries are acceptable to them.
38. All the tenderer should note that failure or violation of the following general condition / General
notes, their quotations are liable for prima facie rejection conditions No. 4, 9(a), 9(d), 10 & 11.
39. Tenderers should furnish the following particulars in their tenders (if it a last year R/C holder).
a) Total quantity and value of orders received upto……………………..
b)Total quantity and value of orders accepted by the R/C holder…………
c) Total quantity and value of the quantity supplied upto………………………
d) Reasons for non-acceptance of balance quantity…………….
e) Reasons for the back log.
Notes: - Period in the clauses (a) and (b) to be entered as on the last date of the month immediate
prior to the date of opening of tender.
40. The tenderers when quoting for I.S.I. marked materials, the copy of valid I.S.I. license should be
furnished (in such case tenders should furnish a copy of I.S.I. license of their principal
manufacturer) along with authorization.
41. Any price escalation will not be considered.
42. The tenderers should produce the model quoted for demonstrations whenever called by “Director,
Institute of Forensic Science Nagpur”.
Signature of Tenderer
51